Software Version 1.
©2013 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. FreeFlow®, SquareFold®, Xerox prInteract™, MeterAssistant®, SuppliesAssistant®, CentreWare®, Scan to PC Desktop®, and Xerox Extensible Interface Platform®, are trademarks of Xerox Corporation in the United States and/or other countries. Product status, build status, and/or specifications are subject to change without notice.
Table of Contents 1 Introduction................................................................................................1-1 Overview..................................................................................................................................1-1 Configuration Steps...............................................................................................1-1 More Information........................................................................................................
Table of Contents Setting Paper Tray Priority..................................................................................3-6 Priority............................................................................................................3-6 Auto Tray Switching Control............................................................................................3-7 Image Quality.......................................................................................................................
Table of Contents Configuring SMTP Server Settings................................................................5-10 Optional Information.........................................................................................5-11 LDAP.......................................................................................................................................5-11 Configuring LDAP/LDAPS Server Settings..................................................5-11 Defining User Mappings...................
Table of Contents Network Authentication....................................................................................................6-4 Setting up Network Authentication................................................................6-4 Configuring Authentication Server Settings for Kerberos......................6-4 Configuring Authentication Server Settings for SMB...............................6-5 Configuring Authentication Server Settings for LDAP.............................
Table of Contents IP Filtering............................................................................................................................6-19 Creating an IP Filter Rule..................................................................................6-19 Audit Log..............................................................................................................................6-19 Enabling Audit Log.................................................................................
Table of Contents Alignment Adjustment Procedure....................................................................8-2 Adjusting Fold Position......................................................................................................8-3 Fold Position Adjustment.....................................................................................8-3 Single Fold Position Adjustment.......................................................................8-4 Booklet Position Adjustment................
Table of Contents Adding Document Management Fields.....................................10-13 Configuring Other Default Template Scanning Options..............................................................................................10-14 Configuring Template Pool Repository Settings......................10-14 Updating the List of Templates at the Control Panel............10-15 Configuring a Validation Server.....................................................10-15 Scanning to a User's Home Folder..
Table of Contents Configuring Internet Fax Settings.................................................................11-8 Configure Internet Fax Control Settings.......................................11-9 Internet Fax Defaults Settings.....................................................................11-10 Configuring Incoming Internet Fax Print Options..................11-10 Configuring Outgoing Internet Fax Options.............................11-10 Printing an Internet Fax Confirmation Report...........
Table of Contents Touch Screen Settings.....................................................................................................13-3 Setting Default Touch Screen Settings........................................................13-3 Taking the Printer Offline...............................................................................................13-4 Restarting the Printer in CentreWare Internet Services........................13-5 Restarting the Printer from the Control Panel..............
Table of Contents Check the Status of the Plug-Ins......................................................14-3 Update Plug-In Feature........................................................................14-4 Activate Plug-In.......................................................................................14-4 Configuring Xerox Secure Access for Authentication............................14-5 Optional Steps: Access Control..........................................................
1 Introduction Overview This guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts. This guide will help you install, configure, and manage the printer on a network. Note Network features are not available if you are connected over USB. Note Embedded fax features are not available for all printer models.
Introduction administration and configuration software installed on the printer's embedded Web server. 6. Print the configuration checklist. The Configuration Checklist lists provides space for you to write down important information as you go through the configuration process. Use it to record information about your network settings, including passwords, network paths, and server addresses. 7. Configure Authentication. 8. Configure Security. 9. Enable services in CentreWare Internet Services. 10.
2 Initial Setup This chapter includes: • • • • Physical Connection Initial Setup at the Control Panel Initial Setup in CentreWare Internet Services Enabling Services and Options Physical Connection To connect your printer: 1. 2. 3. 4. Connect the power cable to the printer, and plug it into an electrical outlet. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer. Connect the other end of the cable to a correctly configured network port.
Initial Setup • Select your local time zone. • Configure certification, system access level, SMTP, and LDAP Configuration Report After you complete the installation wizard, you can print a Configuration Report. The Configuration Report lists the printer's current settings. For details, see Accessing the Configuration Report. System Administrator Access at the Control Panel To configure the printer from the control panel, press the Machine Status button, then touch the Tools tab.
Initial Setup To manually set the speed of the printer's Ethernet interface: 1. 2. 3. 4. 5. 6. Log in as a system administrator. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Connectivity + Network Setup > Protocol Settings. Touch Ethernet Rated Speed and touch Change Settings. Select the Speed to match the speed set on your hub or switch. Touch Save, then touch Close.
Initial Setup Viewing Services and Options To see which services and options are enabled or installed: 1. 2. At the printer control panel, press the Machine Status button, then touch the Machine Information tab. Touch Machine Configuration. Initial Setup in CentreWare Internet Services CentreWare Internet Services is an application on the printer's embedded Web server that allows you to configure and administer the printer from a Web browser on any computer.
Initial Setup Changing the System Administrator Password Xerox® recommends that you change the default system administrator password after you configure the printer for security. Be sure to store the password in a secure location. To change the administrator password: 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Security > System Administrator Settings. Next to Administrator's Passcode, type the new password Retype the password to verify.
Initial Setup Assigning a Name and Location to the Printer The Description page provides a place to assign a name and location to the printer for future reference. To assign a name and location: 1. 2. 3. 4. 5. 2-6 In CentreWare Internet Services, clickProperties > Description. Next to Machine Name, type a name for the printer. Next to Location, type the location of the printer. Type the printer's email address and administrator contact information in the provided fields if desired. Click Apply.
3 Paper Tray Settings In this area of the Control Panel, you can set the items related to the paper and trays, including the type of paper and tray priority. Access the Paper Tray Settings To manage the Paper Tray Settings features available to you at the Control Panel and determine what selections will display on the Paper Tray settings screens, follow these steps. Note You must log on as Administrator to access Paper Tray settings. 1. 2. 3. 4. 5. 6. 7.
Paper Tray Settings Note Use this feature for plain paper (64 - 105 gsm) only. 1. 2. 3. 4. At the printer control panel, make sure to log in as Administrator and then Access the Paper Tray Settings screen. Select the option Custom Paper Name/Color. Select the paper type to be renamed and touch Change Settings. Enter the desired name for Custom Paper. Select Save to save the name and return to the previous screen.
Paper Tray Settings 1. 2. At the printer control panel, make sure to log in as Administrator and then Access the Paper Tray Settings screen. Select the option you need. The following table lists the current default settings for the paper type priority: Item Current Setting Plain First Plain reloaded Auto paper Off Recycled Second Custom type 1 Auto paper off Custom type 2 Auto paper off Custom type 3 Auto paper off 3. 4. Touch Change Setting.
Paper Tray Settings Paper Tray Attributes During Loading From the Paper Tray Settings area, you can set which paper tray attributes will display for selection when paper is loaded. 1. 2. 3. 4. At the printer Control Panel, make sure to log in as Administrator and then Access the Paper Tray Settings screen. Select Paper Tray Attribute During Loading. Select Off or On. Touch Save.
Paper Tray Settings Item Current Setting Paper size 17 8.5” x13” SE Paper size 18 9” X11” LE Paper size 19 B4 SE Paper size 20 B5 SE The following alternate sizes can display for selection when paper is loaded in Tray 5: • A/B Series Size – A3, A4, A4, A5, A5, A6, B4, B5,B5,B6 • Inch Size includes – 13x19”, 13x18,”12.6X19.2,” 12X18,”, 11X17,”11X15”, 8.5X14,” 8.5X13,” 8.5X11,” 8.5X11,” 8X10,” 8X10”, 7.25X10.5”, 7.25X10.5”, 5.5X8.
Paper Tray Settings 4. Select Auto Paper and click Save. Paper Tray Priority Set the priority of the trays to use when paper of the same size and the same orientation is set in the multiple trays or print data does not include the paper tray information for automatic tray selection. Auto Paper selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. This setting applies to Trays 1 to 4 and 6 (optional).
Paper Tray Settings Auto Tray Switching Control From the Paper Tray Settings area, you can set the alternative tray or paper to use when running out of paper loaded in the selected tray. Note Not all Print Servers (DFEs) will adhere to this Auto Tray Switching feature setting. 1. 2. 3. At the printer Control Panel, make sure to log in as Administrator and then Access the Paper Tray Settings screen. Use the up or down arrow to select Auto Tray Switching.
Paper Tray Settings Note The image quality setting for these paper types will change the weight range displayed for each paper type. Specifying Image Quality Settings You can select the media weight range to apply to a print or copy job that will optimize the image quality of the machine output. The following table shows the available default settings you can select and apply. 1. 2. 3.
Paper Tray Settings Item Current Setting Options Available for Display Coated 3 Coated 3A (221-256 gsm) Coated 3A (151-176 gsm) Coated 3B (177-220 gsm) Coated 3 RL Coated 3A RL (221-256 gsm) Coated 3A Reloaded (221-256 gsm) Coated 3B Reloaded (257-300 gsm) Labels Labels 1A ( 106-128 gsm) Labels 1A (106 -128 gsm) Labels 1B (129 - 150 gsm) Labels 1C (151 - 176 gsm) X-HW Labels Labels 3A (221-256 gsm) Labels 3A (221 -256 gsm) Labels 3B (257 -300 gsm) Tab Stock Tab Stock 1A (106-128 gsm) Tab St
Paper Tray Settings 2. 3. 4. 5. 6. 3-10 Use the scroll down arrow to advance and select Image Quality. Select the paper type name you need to change. Select Change Settings. You will see different Image Quality settings (usually 2 or 3 selections) for the paper type you selected. These represent the media weight range. Change the IQ setting to a different setting from the default setting. Touch Save.
4 Setting Image Quality for the Scanner When copying, you can select the image quality processing method and parameters the scanner will use and apply to the copy job. For example, you can enhance color reproduction when copying photos. Note Refer to the Paper Tray Settings chapter on how to associate a media type and weight with a particular image quality setting. 1. 2. 3. At the printer Control Panel, make sure to log in as Administrator and then Access the Paper Tray Settings screen.
Setting Image Quality for the Scanner Background Suppression (color copy) - 1 Set the method of background High Quality suppression to be used when making color copies. Background suppression is the function to detect the density of colors and suppress the scan of background colors when a document has background colors on colored paper. Select High Speed to sample a section of the document and detect the background color.
Setting Image Quality for the Scanner 4. Load A3, A4, 11” x 17” or 8.5” x 11” and select Start on the screen to print the calibration chart for the color correction. 5. 6. Continue following the steps on the Control Panel screen. To perform calibration, place the calibration chart face down with both magenta patches against the left edge of the document glass. 7. Place 5 sheets or more of blank and white paper over the chart to prevent light from bleeding through the sheet. 8.
Setting Image Quality for the Scanner 4-4 Xerox® Color 550/560/570 Printer System Administrator Guide
5 Network Configuration TCP/IP Transmission Control Protocol (TCP) and Internet Protocol (IP) are a two protocols within the Internet Protocol Suite. IP manages the transmission of messages from computer to computer while TCP manages the actual end-to-end connections. Note You can configure IPv4 settings at the printer control panel or through CentreWare Internet Services. You can only configure IPv6 through CentreWare Internet Services. Enabling TCP/IP Note By default, TCP/IP is enabled.
Network Configuration 3. 4. 5. 6. 7. 8. 9. 10. Touch IPv4 - IP Address Resolution, and touch Change Settings. Touch Static, then touch Save. Touch IPv4 - IP Address, and touch Change Settings. Type the static IP address using the touch-screen keypad, and touch Save. Touch IPv4 - Subnet Mask, and touch Change Settings. Type the subnet mask using the touch-screen keypad, and touch Save. Touch IPv4 - Gateway Mask, and touch Change Settings. Type the gateway mask using the touch-screen keypad, and touch Save.
Network Configuration Configuring DNS/DDNS Settings Domain Name System (DNS) and Dynamic Domain Name System (DDNS) is a system that maps host names to IP addresses. 1. 2. 3. 4. 5. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Connectivity and Network Setup > Protocol Settings. Touch IPv4 DNS Server Settings, or IPv6 DNS Server Settings, then touch Change Settings. To allow your DHCP server to provide the DNS server address, touch Get IP Address from DHCP.
Network Configuration 6. Type a valid Domain Name. DNS Configuration for IPv4 1. Next to Obtain DNS Server Address Automatically, select the Enabled check box to allow your DHCP server to provide the DNS server address. Clear the check box to manually provide the DNS server address, and type an IP address for the Preferred DNS Server, Alternate DNS Server 1, and Alternate DNS Server 2 in the appropriate fields.
Network Configuration Note IPv6 is optional and may be used in addition to or in place of IPv4. If both protocols are disabled, you cannot access CentreWare Internet Services. The host name is the same for IPv4 and IPv6. If you change the host name for IPv6, the host name changes for IPv4 as well. Caution If both IPv4 and IPv6 are disabled, you cannot access CentreWare IS. You must reenable TCP/IP at the printer control panel before you can access CentreWare IS.
Network Configuration SNMP Simple Network Management Protocol (SNMP) is used in network management systems to monitor network-attached devices for conditions that require administrative attention. It consists of a set of standards for network management including an application layer, a database schema, and a set of data objects. Agents, or software modules, reside in the printer's SNMPv3 engine.
Network Configuration Caution Any changes made to the GET or SET community names for this printer require corresponding changes to GET or SET community names for each application that uses SNMP to communicate with this printer. 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > Connectivity > Protocols > SNMP Configuration. Under SNMP Properties, click Edit SNMP v1/v2c Properties.
Network Configuration 7. Click Apply. SNMP Advanced Settings Adding IP Trap Destination Addresses 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Connectivity > Protocols > SNMP. Click Advanced at the bottom of the page. Under Trap Destination Addresses, click Add UDP IPv4 Address, or Add UDP IPv6 Address. Type the IP address of the host running the SNMP manager application to be used to receive traps. Under Traps, select the type of Traps to be Received by the SNMP manager.
Network Configuration Note For information on setting up print queues on your client system, refer to your client system’s documentation. Enabling LPD 1. 2. In CentreWare Internet Services, click Properties > Connectivity > Port Settings. Next to LPD, select the Enabled check box. Note Disabling LPD will affect clients printing to the printer over TCP/IP using the LPR printing port. Configuring LPD 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > Connectivity > Protocols > LPD.
Network Configuration 2. Next to Port 9100, select Enabled. Configuring Port 9100 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Connectivity > Protocols > Port 9100. Next to TCP-MSS Mode, select Enabled if necessary. If TCP-MSS mode is enabled, under IPv4, type the IP addresses for Subnet 1, 2, and 3. Ensure that the TCP Port Number is set to 9100. Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before processing a job with an End of Job character.
Network Configuration Optional Information 1. 2. To improve transmission speed, you can set messages to be fragmented between 2 and 500 times. Select Enabled next to Split Send and enter the number of fragments in the Maximum Split Count field. If you enable Split Send, you can select how the email jobs should be split. Under Split Send Method, select one of the following: • Split into Pages: If you select this option, the mail client will not reassemble the job on receipt.
Network Configuration 2. 3. Under Server Information, type the appropriately formatted main and backup LDAP server addresses and port numbers. The default port number is 389. Select the LDAP server type from the LDAP Server drop-down menu. Defining User Mappings LDAP servers provide different results to search queries depending on how user data is mapped. Editing the mapping allows you to fine-tune server search results.
Network Configuration 6. 7. 8. 9. In the Fax Address Book Filter field, type the LDAP search string or filter that you want to apply. The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want. Under Internet Fax Address Book Filter, select Enable Filter. In the Internet Fax Address Book Filter field, type the LDAP search string or filter that you want to apply.
Network Configuration 2. 3. 4. Touch System Settings > Connectivity + Network Setup > Port Settings. Touch Internet Services (HTTP), then touch Change Settings. Touch Enabled, then touch Save. Configuring HTTP Settings 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, click Properties > Connectivity > Protocols > HTTP. Change the maximum number of connections if required. The default is 5 Type the Port Number if required. The default is 80.
Network Configuration 8. Click Apply. Note Proxy server settings are also used for SMart eSolutions. NetWare NetWare is a network operating system developed by Novell to run various services using cooperative multitasking. Before you begin: 1. 2. 3. 4. Ensure an existing operational NetWare network is available Verify that you have administrator rights to log in to a NetWare file server/tree. Ensure the printer is connected to the network.
Network Configuration 7. Type the Number of Searches, from 1-100. Type 0 for no limit. Bindery Settings NetWare can use Bindery services for authentication. Bindery services are a stand-alone database system containing user information and security data. If you are using NetWare in Bindery mode, under Bindery Settings, type the name of your primary File Servers for the printer in the File Server field. Note When the printer uses Bindery mode, the NDS Tree and NDS Context fields are blank.
Network Configuration Configuring Microsoft Networking 1. 2. 3. 4. 5. 6. 7. 8. In CentreWare Internet Services, click Properties > Connectivity > Protocols > Microsoft Networking. Select a transport protocol from the Transport drop-down list. Set the maximum number of connections. Default is 5. Type the workgroup name in the Workgroup field. Type the host name in the SMB Host Name field. Next to Unicode Support, select Enabled if your SMB sever supports unicode.
Network Configuration Configuring IPP 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Connectivity > Protocols > IPP. Next to Add Port Number, type the port number that you want the printer to use. Next to Administrator Mode, select Enabled to allow only one specific user to control or delete any print job. Type the Connection Time-Out. Default is 60 seconds. Click Apply.
Network Configuration 4. Click Apply. Configuring WSD 1. 2. In CentreWare Internet Services, click Properties > Connectivity > Protocols > WSD. Edit the following settings if required: • • • • • 3. Port Number. Default is 80. Data Receive Time-Out in seconds. Default is 30 Notification Delivery Time-Out in seconds. Default is 8. Maximum TTL. Default is 1. Maximum Number of Subscribers. Default is 50. Click Apply.
Network Configuration 5-20 Xerox® Color 550/560/570 Printer System Administrator Guide
6 Security Setting up Access Rights Overview You can control access to the printer's services and features by setting up authentication, authorization, and personalization. Authentication Authentication is the process of confirming a user's identity by comparing information provided by the user, such as their user name and password, against another source of user information such as an LDAP directory.
Security • Card Reader: You must purchase and install a magnetic or proximity card reading system, such as Xerox® Secure Access. To access the printer, users must swipe a pre-programmed identification card. Authorization Authorization is the process of defining the services and features that users are allowed to access. For example, you can configure the printer to allow a user to copy, scan, and fax, but not email.
Security User Information Before you can define access rights for users, user information must be defined. You can add or edit the printer's internal User Information Database with user information, or you can specify a network database or LDAP server containing user information. Adding User Information to the Local Database 1. 2. 3. 4. 5. In CentreWare Internet Services, clickProperties > Security > Authentication Configuration. At the bottom of the page, click Next.
Security 6. 7. To specify the Minimum Passcode Length, type the number of digits (4 to 12). Type 0 if you do not want to specify a minimum passcode length. Click Apply to accept the changes or Undo to retain the previous settings. Network Authentication If you have an LDAP server connected to your network, you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel. Setting up Network Authentication 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Security 2. 3. 4. 5. 6. 7. 8. Under Kerberos Server 1, type the host name or IP address of your primary server. Type the Primary Server Port Number. Type the host name or IP address of your secondary server. Type the Secondary Server Port Number. Type the Domain Name (realm name) of your server. Type the server name, port name and domain name of any additional Kerberos servers if desired. Click Apply to accept the changes or Undo to retain the previous settings.
Security • Install the Xerox Secure Access Unified ID System® (authentication server) and configure with user accounts. Refer to the authentication server documentation for help. • Connect and configure your card reader. • Install the appropriate plugin for your card reader and printer model. Download the latest plugin files and plugin installation instructions at www.xerox.com/office/WC53XXdrivers.
Security 5. 6. Type the Connection Time-Out (1-300 seconds). Click Apply to accept the changes or Undo to retain the previous settings. Setting Up Authentication for a USB Smartcard Reader System To use the printer with a card reader system other than Xerox Secure Access, you must order and install the Xerox Common Access Card Enablement Kit. The kit includes hardware, software, and instructions for connecting and configuring your card reader system.
Security 1. 2. 3. 4. At the printer control panel, press the Machine Status button and touch the Machine Information tab. Touch Authentication / Security Settings > Authentication > User Details Setup > SmartCard Certificate Verification. Touch Change Settings. Touch Enabled. Configure Certificate Revocation Retrieval Settings Configure Certificate Revocation Retrieval settings as necessary. Note The root CA and intermediate CA of the user's smartcard certificate must be stored on the printer.
Security Controlling Access for a Group of Users If your network is connected to an LDAP server, you can configure network authentication and control individual user or group access to services and features. LDAP server user groups can be used to control access to services and features of the printer. For example, the LDAP server may contain a group of users called Admin. You can configure the Admin group on the printer so that only members of this group have administrator access to the printer.
Security Service Access Setup Note Service Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access services. You can specify access to the services of the printer under Service Access. Type the names of the LDAP groups for any of the services listed. 1. 2. Under Service Access, under Access Group, type the names of the LDAP groups allowed to access each of the individual printer services. ClickApply.
Security Installing a Digital Certificate There are three ways to install a certificate on the printer: • Create a Self-Signed Certificate. A Self-Signed Certificate is the result when the printer creates its own certificate, signs it, and creates a public key for the certificate to be used in SSL encryption. • Create a request to have a certificate authority, or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer.
Security Note If you want to use SSL/TLS for SMTP communication, next to SMTP - SSL/TLS Communication, select a method that your server supports. Uploading a Certificate When a signed certificate is received back from a trusted certificate authority, you can upload the certificate to the printer. You can also upload certificates, root certificates, and intermediate CA certificates to establish a complete chain of trust. 1. 2. 3. 4. 5.
Security • Medium: The revocation status of certificates is checked. If the certificate status cannot be obtained due to a network error, the certificate is still considered valid. • High: The revocation status of certificates is checked. The certificate is only considered valid after successfully verifying that the certificate has not been revoked. 2. 3. 4. 5. 6. 7. 8. Under General, select the Retrieval of Certificate Status.
Security 2. 3. 4. 5. 6. 7. 8. Next to HTTP - SSL/TLS Communication, select Enabled. Type the port number you want to use for HTTP SSL/TLS. If you want to use SSL/TLS for SMTP communication, next to SMTP - SSL/TLS Communication, select a method that your server supports. If you want to use Secure E-mail, select the appropriate option next to SMTP SSL/TLS Communication. You can choose either STARTTLS (if available), STARTTLS, or SSL/TLS.
Security or the printer's digital signature. Select Always add signature to use the setting specified at the control panel, or select Do not add signature. Note To specify the certificate at the control panel, press the Machine Status button, and touch the Tools tab. Touch System Settings > Connectivity + Network Setup > Security Settings > S/MIME Settings. Touch Signing Certificate for E-mail Attachments, and touch Change Settings. Touch Device Certificate or Smart Card Certificate, and touch Save. 7.
Security Configuring IPSec Note Secure HTTP (SSL) must be enabled with an installed digital certificate before you can enable IPsec. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. In CentreWare Internet Services, click Properties > Security > IPSec. Next to Protocol, select Enabled. Select the IKE Authentication Method, Preshared Key or Digital Signature. If you select Preshared Key, type the Shared Key and retype the key to verify. Type the IKE SA Life Time (5-28800 minutes).
Security 3. Under Authentication Method, select the method used on your network. Options are: • EAP-MD5 • EAP-MS-CHAPv2 • PEAP/MS-CHAPv2 4. 5. 6. 7. Type the Login Name (Device Name) required by your authentication switch and server. Type the Password, then retype to verify. Select Enabled next to Certificate Validation if necessary. Click Apply to accept the changes or Undo to retain the previous settings. Note EAP-TLS: This method is available if the printer is configured to use EAP-TLS.
Security Manually Deleting Image Data To manually delete image data on the printer's hard drive: 1. 2. 3. 4. 5. 6. 7. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Authentication/Security Settings > Overwrite Hard Disk. Touch Number of Overwrites, then touch 1 Overwrite, or 3 Overwrites. Touch Save. Touch Run Image Overwrite. Touch Start. Touch Yes to confirm.
Security IP Filtering You can prevent unauthorized network access by only allowing data to be transmitted to and from specific IP addresses and ports. Creating an IP Filter Rule 1. 2. 3. 4. 5. 6. 7. 8. In CentreWare Internet Services, click Properties > Security > IP Filtering. Under IPv4 Filtering, or IPv6 Filteringselect Enabled. Click Add under IPv4 Filtering, or IPv6 Filtering. Type the Source IP Address. This is the IP address of the computer or device that you want to allow.
Security Saving an Audit Log 1. 2. 3. In CentreWare Internet Services, click Properties > Security > Audit Log. Under Export Audit Log, right-click the Export as text file link and save the compressed auditfile.txtfile to your computer. Open the file in an application that can read a tab-delimited text file. Interpreting the Audit Log The Audit Log is formatted into columns: • • • • • • Log ID: A unique value that identifies the event. Date: The date that the event happened in mm/dd/yy format.
Security Before you begin: • Install an S/MIME digital certificate. • Enable secure HTTP (SSL) and S/MIME communication. To set digital signatures: 1. 2. 3. 4. In CentreWare Internet Services, click Properties > Security > PDF / XPS Security Settings. Select the device Scan File certificate. For details, see Managing Certificates. Next to PDF Signature, select when you want the signature to be added. Click Apply.
Security Restricting Access to Job Information You can control how job information is displayed at the control panel when users press the Job Status button. Hiding or Password Protecting Completed Job Information 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Security > Job Status Default > Completed Jobs View. Next to Completed Jobs View, select Require Login to View Jobs, or No Job Viewing to keep users from seeing completed job information.
7 Printing This chapter includes: • • • • Selecting Print Mode Options Managing Banner Sheet Printing Options Print Service Settings UNIX, Linux, and AS/4OO Printing Selecting Print Mode Options You can specify the print mode that you want the printer to use for individual protocol types. 1. 2. 3. In CentreWare Internet Services, click Properties > Services > Printing > Print Mode. Under Print Mode, select Auto, HP-GL/2, PLCL 6/5e, or TIFF/JPEG from the drop-down list. Select PJL if necessary.
Printing Enabling Banner Sheet Printing in CentreWare Internet Services 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Services > Printing > Print Mode. Under Banner Sheet, next to Sensing Separator Page, select Enable. Next to Banner Sheet select Start Sheet, End Sheet, or Start Sheet and End Sheet. Select the tray that you want the sheet to be printed to.
Printing 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Print Service Settings > Allocate Memory. Specify the amount of memory allocated to the following print settings as necessary. • HP-GL/2 Auto Layout Memory • Job Ticket Memory • Receiving Buffer USB, LPD, Netware, SMB, IPP, Port 9100 To set memory for other types of print settings: 1. 2. 3.
Printing Configuring Media Print Service Settings To configure media print settings: 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Media Print Service Settings. Select the paper supply preset from the list, and associate the paper tray to the paper supply selection. Click Apply. Note The Media Print - Text feature allows users to print PDF, JPG, TIFF, and XPS files directly from a USB Flash Drive.
Printing • Workstation-to-Server (Client-Server): Print jobs are processed and spooled on your computer and then sent to the printer to be printed. This model requires XSUS to be installed on both the server and on the computer. • Server Based: Print jobs are sent unprocessed from your computer and are spooled on the server and then sent to the printer. This model requires XSUS to be installed on the server only.
Printing Note The expansion steps must done for both .tgz files. Perform the Installation Procedure The installation creates a Xerox directory in /usr or /opt depending on your operating system. 1. 2. 3. 4. Change to the directory created by the expansion of the Code .tgz file. On the command line, type ./setup then pressReturn or Enter. Change to the directory created by the expansion of the Printer Definition .tgz file. Type ./setup then press Return orEnter.
Printing 2. 3. 4. Open a Web browser and type http://localhost:631/admin, then click Enter orReturn. In User ID, type root. For password, type the root password. Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list. Printing with CUPS CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands. 1. 2. To print to a specific printer in System V, type: lp -dprinter filename, then click Enter.
Printing 7-8 Xerox® Color 550/560/570 Printer System Administrator Guide
8 Image Registration Setups Adjusting Image Alignment Adjustments can be made to the image based on the alignment output of a document. Various adjustments can be modified such as magnification and skew. This can be achieved through the use of the twenty default adjustment types. In addition, a specific paper tray can be assigned to a specific adjustment type. Adjustments can be made when the position of the output image is misaligned or skewed.
Image Registration Setups Alignment Adjustment Procedure Note It is recommended to adjust Side 1 first and then match Side 2 to Side 1. When accounting for paper size tolerances, the most accurate image alignment results are from folding the sheets in half instead of using the 10mm from edge. 1. 2. 3. 4. 5. 6. 7. 8. 9. Press the Log In/Out button, and enter the system administrator mode. Select the Tools tab followed by the System Settings tab.
Image Registration Setups 18. 19. 20. 21. Make adjustments again if necessary. Press Close. Select the tray to assign the set type and press Change Settings. Select the adjusted type, and press Save. Adjusting Fold Position This section describes the procedure for adjusting the fold position. You can adjust the fold position for various paper types, as well as set adjustment values to any of 10 default types. You can assign a set type to each tray. Fold Position Adjustment 1. 2. 3. 4. 5. 6. 7. 8.
Image Registration Setups 19. Press Close until the Adjust Fold Position screen appears. 20. Select the tray to assign the set type (the tray in which you loaded the paper in Step 1), and press Change Settings. 21. Select the adjusted fold position type, and press Save. Single Fold Position Adjustment 1. 2. 3. 4. 5. 6. 7. Select Single Fold, and press Change Settings. Specify Sheets to be folded, and press Sample Printout. Select the tray and press the Start button. Press Close.
Image Registration Setups 11. Press Sample Printout again to print an output sample, and check the adjustment results. 12. Make adjustments again if necessary. (Steps 7 - 10) 13. Press Save. C Fold Position Adjustment Adjust the C fold position. 1. 2. 3. 4. 5. 6. Select C Fold-A4 or C Fold-8.5x11”, and press Change Settings. Press Sample Printout. Select the tray and press the Start button. Press Close. Check the output sample, and measure the A and B fold position movement amounts.
Image Registration Setups Z Fold Half Sheet Position Adjustment Adjust the A fold position. 1. 2. 3. 4. 5. 6. Select Z Fold Half Sheet- A3, Z Fold Half Sheet- B4, Z Fold Half Sheet-11x17”, or Z Fold Half Sheet - 8K, and press Change Settings. Press Sample Printout. Select the tray and press the Start button. Press Save. Check the output sample, and measure the A and B fold position movement amounts. Enter the measurement value you obtained in the previous step in Values A.
9 Copying Specifying Default Copy Settings You can specify the default copy settings that users see at the control panel. 1. 2. 3. 4. 5. 6. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Copy Defaults. Touch the desired setting. For copy setting details, see the User Guide. Touch Change Settings. Make the desired changes to the setting, then touch Save.
Copying Copy Control 1. 2. 3. 4. 5. 6. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Copy Control. Touch a setting in the list. Touch Change Settings. Make the desired changes, then touch Save. Original Size Defaults You can change the default size specifications for originals: 1. 2. 3. 4. 5. 6. At the printer control panel, press the Machine Status button, then touch the Tools tab.
Copying Defining Custom Colors 1. 2. 3. 4. 5. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Copy Service Settings. Touch Defining Custom Colors. Touch a custom color in the list, then touch Change Settings. Touch the arrows to increase or decrease the values for Yellow, Magenta, or Cyan, then touch Save.
Copying 9-4 Xerox® Color 550/560/570 Printer System Administrator Guide
10 Scanning This chapter includes: • • • • • • Configuring General Scan Service Settings Scanning to a Folder on the Printer Scanning to an Email Address Network Scanning Scanning to a User's Home Folder Scanning to a USB Drive Configuring General Scan Service Settings Setting Scan Defaults To define scanning default settings for all users: 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Scan Service Settings > Scan Defaults.
Scanning 4. Change the following settings as necessary: • Transfer Protocol: Touch FTP, SMB, or SMB (UNC Format). • Login Credential to Access Destination: Touch Remotely Authenticated User to use the user name and password of the remotely authenticated user for login.
Scanning Scheduling Deletion of Files Stored in Folders To minimize disk space consumed by stored files, the printer can delete files after a specified time period. 1. 2. 3. 4. 5. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Stored File Settings. Touch Expiration Date for Files Stored in Folder. Touch On and select the number of days that files are kept before deletion, and the time that they are deleted on the last day. Touch Save.
Scanning To send a scanned image to an email address: 1. 2. 3. 4. Load the original on the document glass or in the document feeder. On the control panel, press the Services Home button. Touch E-Mail. Specify the recipient using one of these methods: • Touch New Recipient: using the touch screen keyboard, enter the complete email address, touch Add, then touch Close. • Touch Address Book: touch the desired recipient, then touch To. 5. 6. 7. 8. Repeat Step 4 to add additional recipients to the list.
Scanning • Print Delivery Confirmation Mail: Touch On to print a confirmation report (DSN response or MDN response) for every transmission. Touch Print when delivery fails to print a report when a transmission fails. • Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email into multiple email messages. • Maximum Data Size per E-Mail: Specify the maximum size of an email that will be split when using the Split by Data Size method.
Scanning 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 10-6 Next to Output Destination for Incoming E-mail, select the tray that you want to print to. Next to Print Delivery Confirmation E-mail, select On to always print a confirmation report or select Print when delivery fails to print a confirmation message when a transmission fails. Next to Print Error Notification E-mail, select Enabled to print an error report when an email transmission error occurs.
Scanning Network Scanning Network Scanning allows you to scan an original document and distribute and archive the scanned image file. The Network Scanning feature is designed to simplify the task of scanning many multi-page documents and saving the scanned image files in one or more file locations. To specify how and where scanned images are stored, you must create a template. You can create, manage, and store multiple templates in a template pool repository on a network server.
Scanning • Authenticated User: The authentication server controls access to the template pool. • Prompt at User Interface: Select this if you do not have an authentication server. Users are prompted to type in a user name and password at the printer's control panel when they attempt to access a network template. • Prompt if Authenticated User Does Not Match Template Owner: Users are prompted to authenticate when their credentials do not match the template owner.
Scanning • Create a folder within the FTP root. Note the directory path, user name, and password. This is your file repository. • Test the connection. Log into the file repository from a computer with the user name and password. Create a new folder in the directory, then delete it. If you cannot do this, check the user account access rights. Configuring Repository Settings for FTP 1. 2. 3. 4. 5. 6. 7. In CentreWare Internet Services, clickProperties > Services > Network Scanning > File Repository Setup.
Scanning To configure file repository settings: 1. 2. 3. 4. 5. 6. 7. 8. 9. In CentreWare Internet Services, click Properties > Services > Network Scanning > File Repository Setup. ClickAdd. Next to Friendly Name, type a name for the repository. Select NetWare from the Protocol drop-down menu. Next to Server Name, type the server name. Next to Server Volume, type the server volume. For NetWare 4.x, 5.x, 6x, and IPX only, type the tree and context in the NDS Tree and NDS Context fields.
Scanning 3. 4. 5. 6. 7. 8. 9. Next to Friendly Name, type a name for the repository. Select SMB from the Protocol drop-down menu. Select the address type. Options are IPv4 orHost Name. Next to Host Name / IP Address + Port, type the appropriately formatted address and port number for the server where the file repository is located. The default port number is 139. Next to Share, type the share name.
Scanning • Test the connection by logging in to the printer's home directory on the Web server. Send a POST request and file to the Web server. Check to see if the file is in the repository. CGI Scripts A CGI (Common Gateway Interface) script is a program on a Web server that is executed when the server receives a request from a browser. A CGI script is required to allow files to be transferred to your HTTP server from your printer.
Scanning • System: Login name and password credentials are specified in this field and stored in the printer. The printer uses the system credentials go log into the file server. 12. Type the Login Name and Password if the system will be directly accessing the file server. 13. Click Apply. Configuring the Default Template Before you can use the Network Scanning feature, you must create and edit a template. A template contains scan settings, and at least one destination for the scanned image files.
Scanning 3. 4. 5. 6. 7. Next to User Editable, select Editable if you want to allow users to modify the field. Under Field Label, type a label that identifies the purpose of the field to the user. Select Not Editable if you do not want the user to change the value. The field will not display on the control panel, and the text typed in the Default Value field will be used. Type a Default Value if the field is not editable. The Default Value is optional if the user may edit the field.
Scanning Updating the List of Templates at the Control Panel If you are storing templates on your network in a template pool repository, when you make any changes to the templates in the repository, you can update the list of templates that displays at the control panel. 1. Press the Services Home button on the control panel, then touch the Network Scanning icon. 2. Touch Update Templates.
Scanning If you want to scan to a shared folder on the network, create a shared folder on your network with read and write access privileges. Configuring Scan to Home 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Services > Scan to Home > General. Next to Status, click Enabled. Type a Friendly Name up to 127 characters in length. This is the default description of the template that displays for users when scanning at the control panel. Type a Template Name up to 127 characters.
Scanning Before you begin: • Purchase and install the Scan Kit. See the instructions included with the kit for details. • Purchase and install the USB Enablement Kit. See the instructions included with the kit for details. Enabling Store to USB 1. 2. 3. In CentreWare Internet Services, click Properties > Services > Store to USB > General. Next to Store to USB, select Enabled. Click Apply.
Scanning Create a Job Flow Sheet 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. In CentreWare Internet Services, click Scan > Job Flow Sheets. Next to Sheet Type, select Unknown. Next to Sheet Order, select the order in which you want to have sheets displayed. Click Display Job Flow Sheets List. Click Create Job Flow Sheet. Next to Job Flow Sheet Name, type a name for the sheet. Next to Description, type a description for the sheet.
Scanning • If you selected Email Notification, type the recipient email addresses and select When to Notify options. Type a message that will be included in the body of the email. 16. Click Apply. 17. Add other destinations as necessary. Destinations appear on the Job Flow Sheet Common Attributes page after they are added to the Job Flow Sheet. Job Flow Sheet Restrictions Actions available for use in a Job Flow Sheet are listed below.
Scanning Link the Folder to a Job Flow Sheet 1. 2. 3. 4. 5. In CentreWare Internet Services, click Scan > Folder. Next to the folder that you want to link to, click Edit. Under Link Job Flow Sheet to Folder, next to Sheet Type, select the type of Job Flow Sheet hat you want to link to. Click Display Job Flow Sheets List. Select your Job Flow Sheet from the list, and click Link Job Flow Sheet to Folder.
11 Faxing This chapter includes: • Embedded Fax • Server Fax • Internet Fax • LAN Fax • Session Initiation Protocol Fax (SIP Fax) Embedded Fax When you send a fax from the printer control panel, the document is scanned and transmitted to a fax machine using a dedicated telephone line. Before you begin: • Verify that the printer has access to a functioning telephone line and has a telephone number assigned to it. • Install the Fax Hardware Kit and set the country code.
Faxing Configuring Embedded Fax Settings Configure Local Terminal Information Settings 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Fax Service Settings > Local Terminal Information Settings. Touch G3 Line 1 - FaxID, and touch Change Settings. Type the fax number, then touch Save. Touch G3 Line 1 - Dial Type, then touch Change Settings. Touch the dial type, then touch Save.
Faxing • Rotate 90 Degrees: Touch Yes to rotate scanned faxes 90 degrees. • Sender ID: Touch On to notify G3-ID to recipients. • Save Undelivered Faxes: Touch Yes to save undelivered faxes. You can access saved undelivered faxes on the Job Status screen. • Save Deleted Faxes: Touch Yes to save deleted faxes. You can access saved deleted faxes on the Job Status screen. • Saved Faxes - Auto Delete: Touch Delete after 24 Hours to automatically delete saved faxes after 24 hours.
Faxing • Maximum Stored Pages: Set the maximum number of pages stored for a fax document. • Mixed Size Originals Scan Mode: Touch Standard if all the documents to be scanned are standard size or touch Custom to allow multiple media sizes to be scanned from the document feeder. • Fax Data in Folder Priority 1, 2, 3: Select F Code, Remote Terminal ID, or Remote Terminal Name to classify received faxes and store them in folders.
Faxing To set up fax folder options: 1. In CentreWare Internet Services, click Properties > Services > Fax > Fax Received Options. 2. Next to the Folder Selector Setup, click Enabled. 3. Click Apply. After the printer restarts, navigate back to the Fax Received Options page. 4. Under Folder Selector Setup, select a line and click Change Settings. 5. Next to Save Incoming Fax in Designated Folder, select Enabled. 6. Type a three-digit folder number and click Apply.
Faxing 4. Change the following settings as necessary: • Preset %: Specify the preset magnification values to appear in the Layout Adjustment Screen. • Variable %: Specify the default magnification value to appear in the Layout Adjustment Screen. Original Size Defaults 1. 2. 3. 4. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Fax Service Settings > Fax Received Options. Touch Original Size Defaults.
Faxing Configure a Server Fax Filing Repository Before you can send a server fax, you must configure fax repository settings. Once configured, the printer will transfer faxed images to the repository. The fax server will then send the fax to its destination over the phone line.
Faxing 1. 2. 3. 4. 5. 6. 7. Select SMB from the Protocol drop-down menu. Type the appropriately formatted address or host name and, if required, port number of the SMB server or workstation where the fax filing repository is located. Next to Share, type the share name. Type the File Path, relative to the share, where the fax repository is located. For example: If the path is sharename\wc\fax, type \wc\fax in File Path. Type the Login Name and Password. Retype the password to confirm. Click Apply.
Faxing • Configure SMTP settings. • Install the Fax Hardware Kit. Note A domain name must be entered before you can enable Internet Fax. Note The Internet Fax service uses many of the same settings as the Email scanning service. To configure E-mail / Internet Fax settings: 1. 2. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > E-mail / Internet Fax Service Settings > Email Control. Configure Internet Fax Control Settings 1. 2. 3.
Faxing Print Attachment Only Attachment, Full Headers and Message Print Attachment Only Attachment, Basic Headers and Message • Internet Fax Output Destination: Select the output tray where you want Internet faxes to be printed. • Fax Transfer from Address Book: Select On to allow users to forward a fax to a number listed in the fax address book. • Transmission Header Text - Fax Transfer: Select Display Header to add a transmission header to a received Internet fax when it is forwarded.
Faxing Internet Fax Addresses You can store Internet Fax email addresses in the printer's internal address book or you can configure the printer to reference a network LDAP directory. LAN Fax Local Area Network (LAN) Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line. Users select the Fax option from their print driver. For details about using or configuring LAN Fax, see the driver help.
Faxing 4. 5. In CentreWare Internet Services, click Properties > Protocols > SIP. Enter the SIP User ID, which consists of a SIP user name and IP address, such as 1111@192.168.1.1. (This corresponds to the Fax Number of the printer for G3 FAX). The IP address is that of the SIP server. If no SIP server is in the environment, use the printer IP address. 6. Select the appropriate SIP Transfer Protocol. 7. Next to Enable SIP Server, select Yes. 8.
Faxing • Fax Received Options Settings: includes options for setting up Folders for received faxes. • Output Destination Settings: includes options for setting the appropriate tray for received faxes. • Local Terminal Information: includes options for setting the Local Name, Company Logo, G3 SIP Line ID, etc.
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12 Accounting This chapter includes: • • • • • • Local Accounting Xerox® Standard Accounting Network Accounting Configuring Accounting Login Screen Settings Accounting and Billing Device Settings Enabling Accounting in Print Drivers Local Accounting Local Accounting tracks the number of copy, print, scan, and fax jobs for each user that logs in to the printer. You can then generate reports listing usage data for individual users and groups. Configuring Local Accounting 1. 2. 3. 4. 5. 6. 7.
Accounting 8. 9. 10. 11. 12. Click Apply. Click Reboot Machine. Refresh your browser and navigate back to the Accounting Configuration page. Click Next. To set up an account, next to Account Number, type the number of the account you want to edit (1-1000), and click Edit. 13. Type a User ID and a Name for the new user. Note Each User ID and Name must be unique. 14. Under Feature Access, select the features that the user is allowed to access. 15.
Accounting Xerox® Standard Accounting Xerox® Standard Accounting (XSA) tracks the number of copy, print, scan, and fax jobs for each user. You can set limits to restrict the total number of jobs by type that a user can produce. You can then generate reports listing usage data for individual users and groups. When XSA is enabled, users must log in to the printer before accessing services. They must also provide their account details in the print driver before printing documents from a computer.
Accounting 7. Next to Color Tracking Only, select Enabled if you only want to track color impressions. 8. Click Apply. 9. Click Reboot Machine. 10. Refresh your browser and navigate back to the Accounting Configuration page. 11. Click Next. 12. Configure Network Authentication if it is not configured. Creating a Group Account You must create a group account before creating new user accounts. 1. 2.
Accounting • Color Copied Impressions includes all color copies. • Network Images Sent includes documents sent over the network, including network scans, scans to email, server and Internet faxes. Note If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement report, these documents are counted towards the user's limit. • Fax Images Sent includes documents faxed to a phone number.
Accounting 2. 3. Click Generate Report. Right-click the Right-click to download link and save the .csv file to your computer. Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities. Print, Scan, Fax, and Copy jobs are tracked at the printer and stored in a job log. All jobs require authentication of User ID and Account ID, which are logged with the job details in the job log.
Accounting Configuring Accounting Login Screen Settings 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click Properties > Accounting > Accounting Login Screen Settings. Next to Alternative Name for User ID, type the text that will appear on the control panel to prompt a user for their user name. Next to Mask User ID, select Hide to display user ID characters as asterisks.
Accounting Enabling Accounting in Print Drivers Jobs sent from a user's computer can only be counted if accounting is enabled in the print driver. Enabling Accounting in a Windows Print Driver 1. From the Start menu select Printers and Faxes for Windows XP, or Settings > Printers for Windows 2000/2003. 2. Right-click the printer in the list, and select Properties > Configuration > Accounting. 3.
Accounting 8. Select Auxiliary Accounting Interface if you are using XSA with an external accounting device. 9. To save your settings, click the Presetsmenu and select Save As. 10. Type a name for the preset. 11. Click OK. Note Users must select this preset each time they print or send a LAN fax using the print driver.
Accounting 12-10 Xerox® Color 550/560/570 Printer System Administrator Guide
13 Administrator Tools This chapter includes: • • • • • • • • • • • • Monitoring Alerts and Status Configuring Stored File Settings Energy Saving Settings Touch Screen Settings Taking the Printer Offline SMart eSolutions and Billing Information Cloning Address Books Font Management Utility Customizing Printer Contact Information Updating the Printer Software Date and Time Settings Monitoring Alerts and Status You can configure alert and status notices to be automatically sent as an email message to one or
Administrator Tools 3. 4. 5. 6. Under the Targeted Jobs, select the types of jobs recipients will receive when a job is completed. Under the When to Notify, select whether recipients will receive notification on all job completions or only after job errors. In the Message field, type the text that will appear in the message. Click Apply. Setting Up Machine Status Alerts To set up job completion alerts for email recipients: 1. 2. 3. 4. 5.
Administrator Tools Configuring Stored File Settings 1. 2. 3. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Stored File Settings. Change the following settings as necessary: • Expiration Date for Files Stored in Folder: To minimize disk space consumed by stored files, the printer can delete files after a specified time period.
Administrator Tools 2. 3. Touch System Settings > Common Service Settings > Screen / Button Settings to set the control panel default screens and buttons. Change the following settings as necessary: • Screen Default: Set the screen that displays when the printer is first turned on. • Service Screen Default: Set the screen that displays when the Services button is pressed. • Service Screen After Auto Clear: Set the service screen that displays when a certain amount of inactive time has passed (Auto Clear).
Administrator Tools Note Taking the printer offline does not turn the printer off. Restarting the Printer in CentreWare Internet Services 1. 2. In CentreWare Internet Services, click Status > Description + Alerts. At the bottom of the page, click Reboot Machine then click OK. Note Restarting the printer can take up to five minutes. During this time, network access is not available. Restarting the Printer from the Control Panel 1. 2. 3. 4. 5. 6.
Administrator Tools SMart eSolutions and Billing Information SMart eSolutions SMart eSolutions is a suite of features that simplifies printer ownership and administration. It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network. The suite provides the following: • MeterAssistant®: MeterAssistant automatically submits meter reads to Xerox® from network printers.
Administrator Tools • Ensure the HTTP Proxy Server is configured. • Configure Billing Meter Read Alerts. • Configure Supplies Data Sent Alerts. Enabling SMart eSolutions 1. 2. 3. 4. 5. 6. In CentreWare Internet Services, click General Setup > SMart eSolutions > Registration. If the HTTP Proxy Server is not configured, click Enable Proxy Server. Click Register with Xerox Communication Server. On the Xerox Communication Server page, next to Server Communication, select Enabled.
Administrator Tools View Usage and Billing Information Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer. 1. 2. In CentreWare Internet Services, click Status > Billing and Counters > Usage Counters. The entire detailed list of pages printed or generated by the printer displays. Click Refresh to update the page.
Administrator Tools 4. 5. Click Clone. The Cloning page displays. On the Cloning page, under Create Clone File, right-click Cloning.dat and save the file to your computer. Note The default name for the file is Cloning.dat. If you rename the file, use .dat as the file extension. Installing a Clone File Note This procedure will cause the printer to restart and will be unavailable over the network for several minutes. 1. 2. 3. In CentreWare Internet Services, click Properties > General Setup > Cloning.
Administrator Tools The address book file must be in comma separated format (.csv). The printer recognizes the second row in the .csv file as the first data entry. The first row contains headings for the data in each column. The default column heading names are: Name, Email Address, Internet Fax Address. Name Email Address Fax Number Internet Fax Address Jim Smith jim.smith@corp.com 1234567898 faxmachine.one@corp.com Ellen Jones ellen.jones@corp.com 4566544985 faxmachine.two@corp.
Administrator Tools To edit an existing name: 1. 2. 3. Next to the name, click Edit. Edit the fields under Common Settings. Click Details to provide more detailed information. Click Save + Close. To delete all names: 1. 2. Under Management, click Delete All Names. Click OK. LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses. For details, see the print driver help.
Administrator Tools Updating the Printer Software When Xerox releases a new version of printer software or firmware, you can update your printer to incorporate the new fixes and improvements. Updating the Software Before you begin: • Determine the current software version of your printer. • Download the latest software update file in .bin format from the drivers and downloads page for your specific printer. To determine the currently installed software version: 1. 2.
Administrator Tools 1. 2. 3. At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch System Settings > Common Service Settings > Machine Clock/Timers. Change the following settings as necessary: • Date: Set the date. • Time: Set the time using a 12-hour or 24-hour format. • NTP Time Synchronization: Set the printer’s clock to synchronize with your Network Time Protocol (NTP) server, if you have one.
Administrator Tools 11. Repeat steps 7 through 10 for each Address Book entry. 12. Exit the Tools window. 13. Select Services Home to return to the Services Home menu. Watermarks and Annotations A watermark inhibits the replication of a document by adding text or a background pattern to the printed page. You can configure watermarks to print dates, unique IDs, background patterns, or to print default text. Additionally, you can set watermarks to print according to the job type.
Administrator Tools 1. 2. 3. In CentreWare Internet Services, clickProperties > Security > Force Annotation > Create Text String. Under Create Text String, type up to eight watermark text strings. Click Apply. To apply layouts to text strings: 1. 2. 3. 4. 5. In CentreWare Internet Services, click Properties > Security > Force Annotation > Apply Layout Template to Copy/Print Jobs.
Administrator Tools 13-16 Xerox® Color 550/560/570 Printer System Administrator Guide
14 Secure Access This section describes how to configure Xerox Secure Access using the USB card reader. The USB card reader is connected directly to the USB port on this device. When the USB card reader is connected to the device, the traditional Type A USB card reading device is no longer required. Pre-requisites • Xerox Secure Access Unified ID System® • Device software • Equitrac Provider and Libraries for USB Card Reader Note Plug-Ins can be downloaded from the Xerox website (www.xerox.com).
Secure Access Configuring the USB Card Reader 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. At your workstation, open the web browser and enter the IP address of the device in the address bar. Press Enter. Click on the Properties tab. If prompted, enter the system administrator’s User Name and Password. The default is admin and 1111. Click on OK. Select the Security link. Select the Plug-in Settings link. Select Plug-in Settings in the directory tree.
Secure Access 6. 7. 8. 9. 10. 11. 12. Select the Security link. Select the Plug-in Settings link. Select List of Embedded Plug-ins in the directory tree. Click on the Upload button. The Upload Plug-in page displays: Click on the Browse button. Select Equitrac XCP Provider file and click the Open button. 13. Click on the Upload button. 14. Select the Security link. 15. Select the Plug-in Settings link. 16. Select List of Embedded Plug-ins in the directory tree. 17. Click on the Upload button. 18.
Secure Access 11. Check that the status for each Plug-Ins displays “Activated”. Update Plug-In Feature De-activate Plug-In Note De-activate a Plug-in if an older version of the Plug-in has already been installed. 1. At your workstation, open the web browser and enter the IP address of the device in the address bar. 2. Press Enter. 3. Click on the Properties tab. 4. If prompted, enter the system administrator’s User Name and Password. The default is admin and 1111. 5. Click on OK. 6.
Secure Access 9. Check the status of both Plug-Ins under the Status heading. Both Plug-Ins should display “Activated”. 10. If the Status displays “Deactivated”, select the Plug-in. 11. Click on the Update button. 12. The Update Plug-in screen displays: • Click on the Browse button. • Select the Plug-in file and click on the Open button. • Click on the Update button. 13. 14. 15. 16. If the Status displays ”Deactivated”, select the Plug-in and click on the Start button. Click OK when the message displays.
Secure Access 10. Repeat steps 1 to 7. The Authentication Configuration > Step 1 of 2 page displays, click on the Next button. 11. The Authentication Configuration > Step 2 of 2 page displays. Click on the Configure button for Authentication System. Optional Steps: Access Control To set service access: 1. 2. 3. 4. 5. 6. 7. 8. 9. At your workstation, open the web browser and enter the IP address of the device in the address bar. Press Enter. Click on the Properties tab.
Secure Access 6. 7. 8. 9. Select the Security link. Select the Remote Authentication Servers link. Select Xerox Secure Access Settings in the directory tree. In the Xerox Secure Access Server area: • Enter details in the Default Prompt and Default Title fields to create prompt information that is displayed on the device user interface, informing users how to authenticate.
Secure Access 10. Click on the Stop button. 11. Click on the OK button when the "Do you want to deactivate the selected plug-in" message displays. 12. Select Libraries for Equitrac XCP Provider. 13. Click on the Stop button. 14. Reboot the machine to deactivate the current plug-in: • Click on the Status tab. • Click on the Reboot Machine button. • Click on OK when the Do you want to reboot? message displays. Disable Plug-in Feature 1.
15 Authentication (CAC) The CAC system is part of a Department of Defense initiative to increase the security of its facilities and critical information through the use of smart identification cards. Eventually all department employees will use CAC cards to gain access to computers, networks, and buildings. In many cases the department is requesting that same level of authentication at the printer level, as well.
Authentication (CAC) • • • • • • • • Axalto Cyberflex 64K / V2 Gemplus GemXpresso 64K / V2 Oberthur 72K / V2 Oberthur CosmopoIIC 32K / V1 Oberthur D1 72K / V2 (contact-less and PIV) Gemalto GCX4 72K DI Oberthur ID One 128 v5.
16 Customization and Expansion Xerox Extensible Interface Platform® Xerox Extensible Interface Platform® allows independent software vendors and partners to develop personalized and customized document management solutions that can be integrated and accessed directly from the printer's control panel. These solutions can leverage existing printer infrastructure and databases.
Customization and Expansion Installing Custom Services Software 1. 2. 3. In CentreWare Internet Services, click Properties > Services > Machine Software > Manual Upgrade. Under Manual Upgrade, click Browse, then locate the InstallCustomServices.dlm file for the custom application you want to install. When you locate the file, click Open, then click Install Software. Enabling Extensible Service Registration 1. In CentreWare Internet Services, clickProperties > General Setup > Extensible Service Setup.
17 Remote services The remote services program is offered for your machine.
Remote services • SuppliesAssistant®: Available free from Xerox, SuppliesAssistant automatically orders certain supplies for your Xerox output devices based on your actual usage, eliminating the need to manually manage supplies inventory. - Eliminate ordering hassles; because ordering is usage-based, there will always be fresh supplies available when you need them. Save time by eliminating the need to manage supplies manually.
Remote services How to Set Up Your Device Network Access Verify the device is connected to your network and is allowed internet access. If the equipment is not network connected, contact the customer’s System Administrator to provide connectivity. Set Up the Proxy Server Proxy Settings updates can be done through the User Interface (UI) or via CentreWare® Internet Services (CWIS). Follow the steps below for the desired method. Update Proxy Server Through UI 1.
Remote services 4. Tap Use Proxy Server > Change Settings > Yes > Save. 5. Tap Proxy Server Setup > Change Settings > Same Proxy for All Protocols > Save. The default HTTP Proxy Port Number is 8080. If your Network Environment is set to use a different port, make sure that the HTTP Proxy Port Number is set correctly.
Remote services 6. Tap HTTP Proxy Server Name > Change Settings. 7. Enter the HTTP proxy server name. 8. Under HTTPS Server, type the HTTPS proxy server information, if required. 9. Tap Save > Close > Admin > Log Out > Log Out. 10. Power off/Power on the machine. Verifying Xerox Server Connection 1. Log in as a system administrator: a) At the printer control panel, press Log In/Out. b) Type the administrator password (admin is the default) and tap Enter. 2. Press Machine Status.
Remote services 3. Under Machine Information, tap Maintenance Assistant. 4. Tap Send Diagnostic Information to Xerox. The Printer prints a sheet stating Success or Failed. Update Proxy Server Through CentreWare Internet Services (CWIS) Connect to the Device From a networked computer: 1. Open a web browser and enter the IP address of the machine in the Location or Address field. 2. Press Enter. The CWIS web pages of the machine open and the Welcome page is displayed.
Remote services Update Proxy Server 1. In CWIS, click Properties > Connectivity > Protocols > Proxy Server. If prompted, type the user name and password. The defaults are admin and 1111. 2. Under General, next to Use Proxy Server, select Enabled. 3. Next to Proxy Setup, select *Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPS, or Different Proxy for each Protocol. 4. Under HTTP Server, perform the following steps: a) Type the Server Name. b) Type the Port Number.
Remote services Verifying Xerox Server Connection In CWIS under Properties > General Setup, the Communication Server Status should show Registered. Troubleshooting Connection Problems Problem The UI displays the following message: Communication error with the Xerox Smart eSolutions server. your network settings. Check Solutions Internet Cable Problem If the Internet connection (cable) between the machine and the customer’s network is missing, broken, or disconnected, perform the following steps: 1.
Remote services Persistent Problems If the problem persists, contact Support for additional assistance.
Remote services 17-10 Xerox® Color 550/560/570 Printer System Administrator Guide
