WorkCentre® 5632/5638/5645/5655/5665/5675/5687 Quick Use Guide 604P19210C MAXIMISE YOUR PRODUCTIVITY... ...by taking advantage of all the capabilities of your device. An Interactive User Guide CD is supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.
Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND ©2008 Xerox Corporation. All rights reserved. Xerox® and the sphere of connectivity design are trademarks of Xerox Corporation in the United States and/ or other countries. Product names and trademarks of other companies are hereby acknowledged. Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.
Contents Welcome ......................................................................................... 1 Additional Resources ................................................................................ 1 Features ...................................................................................................... 2 Safety and Legal ........................................................................................ 4 Product Overview ...........................................................
Table of Contents Page ii Quick Use Guide
Welcome Introduction Welcome to your new Xerox machine. This Quick Use Guide provides you with an overview of the features and options that may be available on your machine. For additional assistance at the machine press the Help button. If your machine is connected to the network, use the CentreWare Help system or click on the Help button in the Print Driver. NOTE: The appearance of the Touch Screens may differ slightly on other configurations.
Welcome Features Overview of Features at the Machine Using the powerful features available on your machine you can: Scan Once and Print Many When making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals. Perform Different Tasks Simultaneously Your machine performs different tasks simultaneously. A job can be added to the job queue by scanning it, even while the machine is printing another job.
Welcome Welcome - Filed on the server. - Transferred over the network to your desktop. - Distributed through an e-mail system. - Automatically placed into a Document Management Application. - Converted into an electronic digital document which can be edited, managed, shared and distributed, using a wide variety of software applications. Fax Documents (Optional) The optional Embedded Fax service is a walk up feature that enables you to transmit and receive hard copy faxes using a telephone network.
Welcome Safety and Legal To ensure you operate the equipment safely please carefully read the safety and regulatory notes in the Interactive User Guide on the Interactive User Guide CD (CD2) before using this product. Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards.
Product Overview WorkCentre Overview Control Panel (Touch Screen and Numeric Keypad) Document Handler Document Glass (under the Document Handler) Bypass Tray (folds up when not in use) Paper Trays 1 & 2 Offset Catch Tray Paper Tray 5 Paper Trays 3 & 4 WorkCentre Options The following options are available for the WorkCentre copier/printer/scanner: Document Feeds 75 or 100 single or double sided documents depending on model speed. Documents Handler from A5 to A3 (5.5"x8.5" to 11"x17") can be fed.
Product Overview Finisher There are 6 finisher types available, depending on your machine configuration: - Basic Office Finisher - Office Finisher - Advanced Office Finisher - Professional Finisher - High Volume Finisher - High Volume Finisher with Booklet Maker To identify your finisher type and for more information about each finisher, refer to “Finishing Devices” on page -8. Your chosen finisher is fitted instead of the Offset Catch Tray.
Xerox A tool which can be used by administrators to track the number of Copy, Print, Network Standard Scanning, Server Fax and Embedded Fax jobs for each user, provided these services are Accounting installed on the machine. Usage limits can be applied to users and the administrator can print a report which contains all Xerox Standard Accounting data. Foreign Enables the attachment of a third party access and accounting device, such as a card swipe Interface or coin operated unit.
Product Overview Finishing Devices Stacker Tray Top Tray Stacker Tray Office Finisher Basic Office Finisher Top Tray Top Tray Stacker Trays Top Tray Stacker Tray Booklet Maker Tray Advanced Office Finisher Top Tray Stacker Tray Professional Finisher (with Booklet Maker) Tray 6 (Inserter) Top Tray Stacker Tray C\Z Folder (tri-fold) Booklet Maker Tray High Volume Finisher Page 8 High Volume Finisher with Booklet Maker Quick Use Guide
Basic Office Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets in the Stacker Tray. Finisher The Stacker can collate, stack and staple your output, depending on the features selected. The staple cartridge for the Basic Office Finisher contains a minimum of 3000 staples. NOTE: Double Staple is not available with the Basic Office Finisher. Office Finisher Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets in the Stacker Tray.
Product Overview Page 10 Quick Use Guide
Getting Started Control Panel Overview Features Displays the job features on the screen. Job Status Displays job progress information. Access Help Accesses Tools, used to adjust the defaults of the machine. Accesses additional information. Language Clear All Changes text to an alternative language. Resets all the features to their default settings. Machine Status Displays the current status of the machine. Interrupt Temporarily stops the current job to allow a priority job to be run.
Getting Started Power On or Off 1 To power ON: ¾ Press the [Power] switch. The entire powering on process (to power on all installed options) takes less than 165 seconds. NOTE: Certain functions of the machine e.g. copying and scanning will be available before others. 2 3 To power OFF: ¾ ¾ Press the [Power] switch. A confirmation screen will appear requesting a power down option.
Getting Started 1 2 ¾ Getting Started Loading Paper Open the required paper tray. NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3 (5.5"x8.5" and 11"x17"). Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 11" long edge feed paper only. ¾ Load paper. Paper must not be loaded above the fill line. ¾ Close the tray.
Getting Started Making Copies 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 ¾ Access the Basic Copy screen - if necessary select the [Features] button on the control panel. ¾ Select the required features on the Touch Screen. ¾ Select the number of copies required. ¾ Press [Start]. Copy features include...
Getting Started 1 2 3 ¾ ¾ Getting Started Copying an ID Card Load side 1 of the ID card on the document glass. Access the ID Card Copy screen - if necessary select the [Features] button on the control panel. ¾ Select the required side 1 Image Quality features on the Touch Screen. ¾ Press [Start]. NOTE: Side 1 of the card is only scanned once. 4 ¾ Load side 2 of the ID card on the document glass. ¾ Select the required side 2 Image Quality features on the Touch Screen.
Getting Started Saving for Reprint 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 3 Page 16 ¾ Access the Save Job for Reprint screen - if necessary select the [Features] button on the control panel. ¾ Select the required option. Select [Save Only] if you want to store your document without printing. Select [Copy and Save] if you want to print a copy and store your document.
Getting Started 1 2 ¾ Getting Started Reprinting Saved Jobs Access the Reprint Jobs screen - if necessary select the [Features] button on the control panel. ¾ Select the folder where you stored your document. ¾ Select the document from the list. ¾ Select the required features on the Touch Screen. ¾ Select the required option: • Select [Print] if you want to print and then delete your document. • Select [Print and Save] if you want to print and then save changes to your document settings.
Getting Started Sending an Embedded Fax Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System Administration CD (CD1) for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same time, however only one service can be enabled for use. 1 ¾ Load the documents either in the document handler or on the document glass.
Sending a Server Fax Server Fax is an optional feature on networked WorkCentre machines. If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled. Refer to the System Administration CD (CD1) for more information. NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same time, however only one service can be enabled for use. 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once.
Getting Started Sending an Internet Fax Internet Fax is an optional feature on networked WorkCentre machines. Refer to the System Administration CD (CD1) for more information. 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ Select [Internet Fax]. NOTE: You may need to select [All Services] first to access the Internet Fax option. 3 ¾ Select [To.], enter the recipient e-mail details and select [Save].
Scanning a Document to a File Refer to the System Administration CD (CD1) for more information on Network Scanning. 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ Select [Network Scanning]. NOTE: You may need to select [All Services] first to access the Network Scanning option. 3 ¾ Select the template required. ¾ Select the required features on the Touch Screen. ¾ Press [Start].
Getting Started Sending an E-mail Refer to the System Administration CD (CD1) for more information on the E-mail feature. 1 ¾ Load the documents either in the document handler or on the document glass. NOTE: Documents are only scanned once. 2 ¾ Select [E-mail]. NOTE: You may need to select [All Services] first to access the e-mail option. 3 ¾ Select [To], enter the recipient e-mail details and select [Enter]. ¾ Select [Edit Subject], enter a subject and select [Save].
Printing from a PC If your machine is connected to a network, documents can be printed directly from your PC using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC which uses the machine for printing. 1 2 ¾ Select [Print] in your application. ¾ Select your machine as the printer. ¾ Select [Properties], make your selections and click [OK]. ¾ Click [OK] to print your document. NOTE: Instructions may vary depending on the application being used.
Getting Started Sending a LAN Fax Refer to the System Administration CD (CD1) for more information on the LAN Fax feature. 1 2 ¾ Select [Print] in your application. ¾ Select your machine as the printer. ¾ Select [Properties]. ¾ Select [Job Type] and then [Fax] from the pull down menu. ¾ Enter the recipient details and select the features required. ¾ Click [OK] to send your document. NOTE: Instructions may vary depending on the application being used. LAN fax features include...
Printing with Internet Services Printing with Internet Services is available on the WorkCentre if the option compatible with PostScript®3™ is installed. Internet Services uses a Web User Interface embedded in the machine to communicate between the HTTP server and the machine. This option is only available when the machine is connected to a network. 1 ¾ Open your Web Browser, then enter: http:// and the printer TCP/IP address. ¾ Press the [Enter] key on your workstation keyboard.
Getting Started Logging On / Logging Off If an authentication mode has been enabled, a valid User Number needs to be entered in order to access the machine functions. Authentication is a useful network security management tool limiting, restricting and monitoring access to the network via the machine. Authentication can be set up by the System Administrator to restrict access to the features within E-mail, Network Scanning, Server Fax and Internet Fax. Network Requires your network login name and password.
Customising your Machine Your machine can be customised to suit your working environment and practices. The System Management Tools enable your System or Machine Administrator to set-up, customise and maintain the machine. After your machine is installed, it is recommended that the settings and options are customised to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine.
Getting Started Further Assistance 1 2 3 Access the Job Queue ¾ Press the Job Status button on the control panel. The All Incomplete Jobs queue displays. ¾ Review the status of the job. ¾ Select [Other Queues] to access and review the other queues available. Access the on-line Help ¾ Press Help at any time to access the on-line help screens. ¾ Messages, screen instructions and graphics provide additional information.
Maintenance Consumables Consumables are items on the machine that need replenishing or replacing, such as paper, staples, and customer replaceable units.To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. HINT: For information about locating the serial number, please refer to “Locating the Serial Number” on page -34.
Maintenance number. CAUTION: When replacing consumables, DO NOT remove the covers or guards that are fastened with screws. You cannot maintain or service any of the parts that are behind these covers and guards. Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine. Cleaning the Machine WARNING: When cleaning the machine do NOT use organic or strong chemical solvents or aerosol cleaners. Do NOT pour fluids directly onto any area.
Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Centre quoting the machine serial number. 1 ¾ Press the [Machine Status] button on the control panel. 2 ¾ The Machine Information screen displays. ¾ Select [Machine Details]. ¾ The Customer Support Number for the Welcome and Support Centre and the Machine Serial Number are displayed.
Maintenance Page 32 Quick Use Guide
Troubleshooting NOTE: For additional Troubleshooting information please refer to the Interactive User Guide CD (CD2) or the System Administration CD (CD1). Fault Clearance 1 When a fault occurs, a fault screen displays which provides recovery instructions. ¾ Follow these instructions to clear the fault. NOTE: Any printed sheets removed will automatically be reprinted once the paper jam is cleared. 2 Paper Jams ¾ The fault screen will indicate the location of the jam.
Troubleshooting 3 Document Jams ¾ Remove all the documents from the document handler and document glass as instructed. ¾ Re-order the documents as at the start of the job and reload. The documents will be recycled automatically to recover the job. If you are unable to clear the fault, refer to the next section to contact your local Xerox Welcome and Support Centre for assistance. Xerox Welcome and Support Centre If the difficulty persists, contact the Xerox Welcome and Support Centre.
