User Guide

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STOCK TAKING SNAPSHOT
When the take Snapshot is selected the current stock is then copied to a separate figure
for stock taking calculations. This allows the current stock figure to be updated normally
by sales, deliveries etc without it affecting the stock taking results. If the stock taking
day is Monday, a snap shot of the stock will be taken on Monday.
For example :-
100 pints of beer were the Snapshot on Monday, during the course of the stock taking
week the 100 pints of beer will be decreased by sales and increased by deliveries
leaving at Friday 80 pints of beer. On the Monday of the stock take, 110 pints of beer
were actual counted and finally entered on the Friday as the stock take figure.
It is not the 110 pints that is to be copied back to the current stock figure but the
discrepancy. We had 100 on the computer when we started the stock take, 110 when
we actually counted that means, we were over by 10 pints. The figure in the current
stock figure on Friday of 80 pints as we update the stock quantity should be increased
by 10. Which would result in an actual stock count of 90.
This is because the 100 units decreased during the week from 100 to 80 then re-
adjusted at the end of the stock take week by the 10 units that had not been recorded
on the computer.
Take Stock Snapshot
A Stock Snapshot is a picture of the current stock holding at a known point in time.
When GSS Store takes a Stock Snapshot for a Location, it makes a copy of the current
stock value held for every item at that Location and stores it separately from the current
'live' stock.
A selection box is shown to enable a Location to be selected, this determines which
Location is to be stock taken. This will then hold the correct stock value for the correct
Location.
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