Cloud Connect Guide
Cloud Connect Guide TABLE OF CONTENTS ABOUT THIS GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 CLOUD CONNECT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 • USE CLOUD CONNECT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cloud Connect Guide Cautions when using the Cloud Connect function • Print results using the Cloud Connect function may not have the same quality as print results using other print methods (printer driver, etc.). The contents of some files may cause incorrect printing or prevent printing. • It may not be possible to use some or all Cloud Connect functions in some countries or regions where the machine is used. • It may not be possible to use the Cloud Connect function in some network environments.
Cloud Connect Guide CLOUD CONNECT The Cloud Connect function is used to connect the machine to a cloud service on the Internet, enabling you to upload scanned data and print data stored in the cloud. Uploading scanned data Printing data stored in the cloud The machine can connect to the following cloud services: • Google Drive: An online storage service provided by Google This is authenticated using the user's Google account.
Cloud Connect Guide Enter your user account information for the cloud service. 2 A screen for selecting tasks appears. Tap the [Scan a document] key. 3 4 • The scan settings screen appears. • Specify a "File Name", "Address", and "Upload Data Scan Settings". Execute Scan or Preview. Print data You can print data from cloud services on the machine. Tap [Google Drive], [OneDrive], or [SharePoint Online] in the home screen. 1 • The login screen of the selected cloud service appears.
Cloud Connect Guide Enter your user account information for the cloud service. 2 A screen for selecting tasks appears. Tap the [Print a document] key. 3 4 The file selection screen appears. • Tap the [Narrow Down] key to filter files by file extension. Select the file extension you want to use to filter the files. • Select the file and tap the [Choose Print Settings] key to display the print settings screen.
Cloud Connect Guide SENDING A SCANNED DOCUMENT BY GMAIL OR EXCHANGE You can send e-mail from the machine using Gmail or Exchange. Using this function means that sending of mail is possible simply by connecting to the network, instead of using an SMTP server. By using addresses stored in the address book, this eliminates the step of entering e-mail and of storing information in the machine address book. The search function lets users search for destinations in the address book registered with the account.
Cloud Connect Guide 5 Tap the [Start] key. The sent e-mail is managed in “Sent Mail” of Gmail. EXCHANGE CONNECT FUNCTION The Exchange Connect function uses Exchange Server and Exchange Online provided by Microsoft to send scanned files by e-mail. You can connect to "Microsoft Exchange Server 2010/2013/2016/2019" or "Exchange Online (Cloud Service)". Before using Exchange Connect function, first configure the settings in "CONFIGURING CLOUD CONNECT AND E-MAIL CONNECT SETTINGS (page 11)".
Cloud Connect Guide SETTINGS SCREEN This section explains the settings screen of Gmail Connect function and Exchange Connect function. You can use this screen to enter recipient settings, the e-mail subject, a message, and the name of the file to be attached. You can also change the account used to log in and select advanced scan settings. Recipient settings • Enter the desired recipient addresses in the To, Cc, and Bcc text boxes. To enter multiple addresses, separate the addresses by commas.
Cloud Connect Guide Scan settings To select advanced scan settings, tap the [Detail] key. Details screen The scan settings below can be selected.
Cloud Connect Guide CONFIGURING CLOUD CONNECT AND E-MAIL CONNECT SETTINGS This section explains the settings that must be configured before using the Cloud Connect function and E-mail Connect function. ENABLE CLOUD CONNECT AND E-MAIL CONNECT Enable the Cloud Connect or Email Connect that you want to use. (1) In "Settings (administrator)", select [System Settings] → [Sharp OSA Settings] → [External Service Connect]. "External Service Connect" page appears.
Cloud Connect Guide SharePoint Online Domain Name Set this when using the SharePoint Online Connect function. Enter your Office 365 domain name (the ***** part of ******.onmicrosoft.com). Site URL To connect to a subsite or site collection of the SharePoint Online server, enter the URL. File Name Enter File Name. Include Date in File Name Specify whether or not to add a save date after the file name. Gmail Subject You can save a preset subject for transmitted files.
Cloud Connect Guide PRINTING BY GOOGLE CLOUD PRINT Google Cloud Print is a printing service that lets you print a file in a PC, mobile device, or other client via the Cloud server operated by Google LLC on a printer that is connected to Cloud server. Configure settings for connection of the machine to the Internet (proxy settings, etc.) as required for your network environment. The procedure for printing by Google Cloud Print is explained here.
Cloud Connect Guide ABOUT GOOGLE CLOUD PRINT SETTINGS To use the machine with Google Cloud Print, the machine must be registered with Google Cloud Print Server. Set the required items in "Google Cloud Print Settings" in "Settings (administrator)". Google Cloud Print Settings Google Cloud Print Status "Not Set", "Registering", "Registered", or "Offline" will appear.Specify whether or not Google Cloud Print is used. Always Retain Prints The retention print function can be enabled in Google Cloud Print.
Cloud Connect Guide Print settings You can print from an application that supports Google Cloud Print. Functions that can be enabled from the application are as follows.
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