Digital Mailroom Brochure
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Secure and eicient
Once your mail items are stored securely in a central repository
it is quicker and easier to work with them than even the most
eicient traditional mailroom. Documents can be found,
retrieved and circulated whenever needed. Added to which,
document security is enhanced by being able to ensure the
right person receives notification of their mail. Audit trails
provide a record of when an item was accessed and read,
and by whom.
Should there be a requirement to forward an item of mail
to another business function, rules can be set-up to ensure
documents like invoices get passed on automatically.
Optical Character Recognition (OCR) is used to capture
important details pertaining to each scanned mail item and
index them accordingly. That means you can rest assured
that not only are all your mail items safely stored, they can
be retrieved easily from the Document Management System.
Misfiled letters and delayed actions will become a thing of
the past.
Furthermore, if duplicate letters need to be circulated to key
recipients, the system can ensure the right people are given
access to the right documents. This also helps reduce storage
costs and the time that would have been taken up duplicating
and distributing copies.
The digital mail room also provides visibility of any bottlenecks
in the process so resources can be allocated eectively to
improve business outcomes.
Maximise productivity by
automating workflows.
Processing mail deliveries rapidly avoids unwanted delays in
responding to important communications.
Set automated rules to ensure mail is sent to the correct recipent.
Secure document storage and automated alerts provide more eective
ways of working.