Operation Manual, User's Manual

5-28
SCANNER/INTERNET FAX►ENTERING DESTINATIONS
Sending only a URL to the recipient
Using easy mode
When [Enable Send Destination Link as Default] is enabled in the settings (administrator), the scanned data is saved in
the machine's hard disk, and URL information is sent to the e-mail destination. When disabled, scanned data is sent by
regular Scan to E-mail. This function enable/disable cannot be changed in the easy mode screen.
Using normal mode
[Send Destination Link] appears on the action panel of the home screen of Scan to E-mail. By selecting this checkbox
, you can use this function.
Number of URLs created
One URL is created per file to be downloaded.
Using [One Page per File]
Multiple scanned files will be created and saved at once, and a URL will be created for each file and sent to the recipient.
Using [Programmed]
Files will be created and saved in a format that varies by recipient, and a URL will be created for each file. A URL will be
sent to each recipient for the file in the format for that recipient.
• To use this function, [Send Destination Link Settings] must be enabled in the System Settings (administrator).
• This function cannot be used in combination with metadata transmission or resending from document filing.
• Scanned files are saved in the standard folder area.
• Scanned files cannot be browsed by a method other than downloading.
• Scanned files cannot be manually deleted, and are retained for the save period set in the System Settings. However,
scanned files will be deleted if Clear All Memory or Initialize Private Data/Data in Machine is executed, or you move to
Advanced Security Settings.
• When all destinations in a broadcast transmission are e-mail addresses, URL information is sent to all destinations.
If the file format of the saved scan data is the same for all destinations, the same URL will be sent. If the file format varies
by destination, separate URLs will be sent.
• If the transmission includes recipients for different jobs (Scan to FTP, Scan to Desktop, etc.), transmission will take place
by sending only a URL to the recipient to any e-mail addresses, while the scanned file will be sent directly in the normal
way to recipients for other jobs.
• When [Document Administration Function] is enabled in the System Settings (administrator), the scanned file will be sent
directly to the administrator, not by URL.
• Even when [Send Destination Link Settings] is disabled in the System Settings (administrator), the URL can be accessed
and the scanned file downloaded during the file save period.
• The scanned file will be saved even if a send data limit is set in the System Settings (administrator) and the file exceeds
the limit. The scanned file will be saved as a single file even if [If the E-mail attachment(s) exceed maximum size, it will be
sent in multiple files] is enabled in the System Settings (administrator) and the file exceeds the limit.
If there is a job other than a Scan to E-mail job in a broadcast transmission and the scanned file exceeds the [Maximum
Size of Send Data (FTP/Desktop/Network Folder)] setting, transmission will not be possible.
Specified by System Settings
Preview
Start
CA
Global Address Search
Sending History
Call Program
Call Registered settings
Verification Stamp
Send
Destination Link
Call Search Number
Scan Size
Auto Auto
Colour Mode
Auto/Mono2
Resolution
200x200dpi
File Format
PDF
Original
Exposure
Auto
Others
A4
A4
100%
Send Size
Address Book
Subject
File Name
Address Touch to input Address
Options