Operation Manual, User's Manual

5-27
SCANNER/INTERNET FAX►ENTERING DESTINATIONS
SENDING ONLY THE URL OF A SCANNED FILE TO A
SCAN DESTINATION
When using Scan to E-mail, some originals and/or scan settings may result in a large file.
When the file is large, there is a risk that the e-mail server may reject the file and it will not be sent.
This function saves the scanned file on the machine's hard disk, and sends an e-mail providing only the file's URL
information to the recipient.
This function helps reduce the load on the e-mail server and prevents non-delivery of scanned files caused by the e-mail
server.
Upon receiving the e-mail, the recipient can use the URL in the e-mail to download the scanned file.
When the scanned file is too large
HDD
Scanned file
Sending the file as an
e-mail attachment
The attachment is too
large and the e-mail
server rejects the
e-mail
Sending fails
Destination
E-mail server
Scanned file
Save to the machine's
hard disk
Send the URL of the
save location by
e-mail
Destination
E-mail server
The e-mail arrives
at the destination
The recipient uses the URL in the e-mail to download the scanned file
Scan to E-mail
Sending only a URL to the recipient