OPERATION GUIDE Search based on what you want to do Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS SCAN AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER TROUBLESHOOTING About Operation Guide
MAKE A COPY Conserve 2010/ Reduce copy mistakes 04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions Make a copy of this type of original Make a copy on this type of paper
Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper
Reduce copy mistakes Print one set of copies for proofing
Make a copy of this type of original Mixed color and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges)
Make a copy on this type of paper Envelopes and other special media Transparency film
Add the date or page numbers Add the date 2010/ Add a stamp 04/04 Add the page number 9 10 11 ABCD EFG Add text
Assemble output into a pamphlet Create a pamphlet Create a blank margin for punching Staple output
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Make a mirror-image copy z Copy onto the center of the paper z Make a negative copy Convenient functions z Give priority to a copy job z Check the status of a reserved job z Copy a thin original z Adjust the color
PRINT A DOCUMENT Conserve Print without a computer Print on this type of paper Add text or an image Other convenient functions Print attractive output Assemble output into a pamphlet
Conserve Print on both sides of the paper Print multiple pages on one side of the paper
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using color settings suitable for the data Bring out faint text and lines Select the print mode
Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper
Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees
Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an "invoice copy" z Create a large poster Convenient functions z Give priority to a print job z Store frequently used print settings z Store a print job
SEND A FAX Conserve Send this type of document Save trouble Security is important Other convenient functions Prevent transmission to the wrong destination Send a clear document
Conserve Send when the rate is lowest Relay a transmission through a branch office Check received data before printing
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides ID card or other card
Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges
Save trouble 1 2 3 XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Store frequently used settings View the transmission log Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 Easily specify an address (search number)
Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Save trouble Scan from my computer Other convenient functions Prevent transmission to the wrong destination Send a smaller file
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Original with background
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white ID or other card
Save trouble 1 2 3 aaa@aa.aa.co bbb@bb.bb.c ccc@cc.cc.co ddd@dd.dd.c eee@ee.ee.co Store frequently used settings View the transmission log Send an Internet fax from a computer Send to multiple destinations aaa@aa.aa.c bbb@bb.bb. ccc@cc.cc.c ddd@dd.dd. eee@ee.ee.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files
Search for a file abc Search for a file using a keyword Search by checking the contents of files
Organize my files Delete a file Delete all files Periodically delete files Change the folder
ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) (4) (5) (6) (1) (5) Return to top page button (2) (6) Back one page button Forward one page button Displays the next page. (4) Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. Displays the previous page. (3) Adobe Reader Help button Opens Adobe Reader Help.
MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide" in the Quick Start Guide. 1. BEFORE USING THE MACHINE This chapter provides information, such as basic operation procedures and how to load paper. 2.
ABOUT OPERATION MANUAL This manual explains how to use the DX-C311/DX-C401 digital full color multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please refer to your operating system manual or the online Help function. • The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®.
CHAPTER 1 BEFORE USING THE MACHINE This chapter provides information on basic operation procedures, how to load paper and machine maintenance. ORIGINALS BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . • EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . • SIDE AND BACK . . . . . . . . . . . . . . . . . .
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) (2) (3) (4) (5) When a finisher is installed (6) (1) (7) (8) Automatic document feeder (6) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position.
BEFORE USING THE MACHINE (9) (9) (10) Tray 1 (11) (11) USB connector (A type) This holds paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-31) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. (10) Tray 2/Tray 3/Tray 4 (When 500-sheet paper feed units are installed)* These hold paper. ☞ TRAY SETTINGS FOR TRAYS 1 TO 4 (page 1-31) * Peripheral device.
BEFORE USING THE MACHINE INTERIOR (12) (13) (14) (15) (16) (17) Toner collection container removed and main charger cover open (18) (19) (20) (21) (22) (12) Developer cartridges This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cartridge, the developer cartridge must be removed before the drum cartridge is replaced. ☞ Maintenance & Safety Guide (23) (24) (25) (18) Main charger cover Open this cover to clean the main charger.
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) (1) (2) (3) (4) (5) (6) Paper feed roller Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. ☞ 8. TROUBLESHOOTING "REMOVING MISFEEDS" (page 8-2) ☞ Maintenance & Safety Guide (3) (7) Scanning area Originals placed in the document feeder tray are scanned here. ☞ Maintenance & Safety Guide This roller rotates to automatically feed the original.
BEFORE USING THE MACHINE SIDE AND BACK (1) (2) (3) (4) (5) (1) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service assistance. (2) LAN connector Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable. (3) USB connector (B type ) Supports USB 2.
BEFORE USING THE MACHINE OPERATION PANEL (1) (2) (3) (4) (5) (6) JOB STATUS SYSTEM SETTINGS PRINT IMAGE SEND READY DATA LINE DATA LOGOUT HOME (7) (1) (5) Touch panel (6) (7) [SYSTEM SETTINGS] key ) [HOME] key Touch this key to display the home screen. Frequently used settings can be registered in the home screen to enable quick and easy operation of the machine.
BEFORE USING THE MACHINE (9) (10) JOB STATUS SYSTEM SETTINGS PRINT IMAGE SEND READY DATA LINE DATA LOGOUT HOME (11) (9) (15) (16) (17) ) (15) [POWER SAVE] key ( ) / indicator Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode. ☞ [POWER SAVE] KEY (page 1-15) Press this key to copy or scan an original in color. This key cannot be used for fax or Internet fax.
BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-46). • For information on the screens and procedures for using the system settings, see "Common Operation Methods" (page 7-4) in "7. SYSTEM SETTINGS". Using the touch panel Example 1 (1) IMAGE SEND COPY DOCUMENT FILING Job status screen.
BEFORE USING THE MACHINE Example 4 Color Mode Plain 81/2x11 2-Sided Copy Output 1. 81/2x11 2. 51/2x81/2 3. 81/2x14 4. 81/2x11 Exposure Auto OK Function Review Special Modes Full Color Margin Shift Shift:Right Front:1/2inch/Back:1/2inch Erase Edge:1/2inch 1 1 File Quick File Copy Ratio Paper Select Original 100% Auto 8½x11 Plain When at least one special mode is selected, the key appears in the base screen. The key can be touched to display a list of the selected special modes.
BEFORE USING THE MACHINE STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Example: Basic screen of copy mode Copies in progress from tray 1. Ready to scan for next copy job. Job Status Interrupt (1) MFP Status Color Mode Job Status MFP Status Special Modes 020/015 Full Color Plain 8 x11 1. 81/2x11 2. 51/2x81/2 3. 81/2x14 4.
BEFORE USING THE MACHINE SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. MFP Status Color Mode Special Modes 020/015 Full Color Plain 81/2x11 1. 81/2x11 2. 51/2x81/2 3. 81/2x14 4.
BEFORE USING THE MACHINE This icon appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. (3) Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key. Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adjustment key again to close the screen.
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on the left side of the machine, and the other is the [POWER] key ( ) on the upper right side of the operation panel. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up.
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator).
BEFORE USING THE MACHINE USEFUL INFORMATION ABOUT THE MACHINE This page explains where to find information on supplies that will require replacement as you continue using the machine, and what to do if an error occurs. INFORMATION ON SUPPLY ITEMS Names of supply items and model name list As the machine is used, it will become necessary to replace the toner cartridge, developer cartridge, and other supplies. Each supply item has a model name.
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine. There are different types of user authentication, and each type has a different login method.
BEFORE USING THE MACHINE OK User Authentication Touch the [OK] key. After the entered user number is authenticated, the user count screen will appear briefly. Usage status: Black-white : Full color : 2-color : Single color: used/remaining pages 87,654,321/12,345,678 87,654,321/12,345,678 87,654,321/12,345,678 87,654,321/12,345,678 Admin Login 2 When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear.
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. OK User Authentication Login Name User Name Password Auth to: Login Locally When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) User Authentication Touch the [Login Name] key or the key.
BEFORE USING THE MACHINE Touch the [Password] key. OK User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). Login Name User Name User 0001 Password Auth to: If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, touch the [OK] key.
BEFORE USING THE MACHINE User Authentication OK After the entered login name and password are authenticated, the user count screen will appear briefly. Login Name User Name Touch the [OK] key. User 0001 Usage status: Black-white : Full color : 2-color : Single color: Password Auth to: Login Locally used/remaining pages 87,654,321/12,345,678 87,654,321/12,345,678 87,654,321/12,345,678 87,654,321/12,345,678 4 (Different items will appear in the screen when LDAP authentication is used.
BEFORE USING THE MACHINE HOME SCREEN When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display shortcuts to functions stored in "My Menu".
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine. The machine Your computer Operation panel Operate the machine using your computer screen.
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording. For this reason, items may appear in the log for functions that are not available on the machine.
BEFORE USING THE MACHINE No. 16 Item name Number of Reserved Sets Number of specified sets or reserved destinations. 17 Number of Completed Sets Number of completed sets or number of destinations to which transmission was successfully completed. 18 Number of Reserved Pages Number of reserved original pages of a copy, print, scan job, or other job. 19 Number of Completed Pages Number of completed pages of a set. 20 Result The result of a job.
BEFORE USING THE MACHINE No. 47 Item name Original Size Size of scanned original. For a document filing print job, the paper size of the file. 48 Original Type Original type (text, printed photo, etc.) set in the exposure settings screen. 49 Paper Size For a print job, the paper size. For a send job, the transmitted paper size. For a Scan to HDD job, the paper size of the stored file. 50 Paper Type The paper type used for printing.
BEFORE USING THE MACHINE UPDATE OF FIRMWARE The program (firmware) embedded in the machine can be updated from the Web page. To update the firmware, follow the steps below. • The customer is responsible for updating the firmware. • Never turn off the power of the machine while the firmware is being updated. • While the firmware is being updated, do not attempt to operate the machine from the operation panel, or from a computer by remote operation using the Web page or other means.
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Bypass tray Tray 1 Tray 2 Tray 3 Tray 4 USEABLE PAPER Various types of paper are sold. This section explains what plain paper and what special media can be used with the machine.
BEFORE USING THE MACHINE Types of paper that can be used in each tray The following types of paper can be loaded in each tray. "–" in the table indicates "cannot be used".
BEFORE USING THE MACHINE Example: Placement orientations of punched paper, letter head paper, and pre-printed paper This explanation assumes that "Disabling of Duplex" is not enabled in the system settings (administrator). Original glass A A Document feeder tray Pre-punched (Left binding) Letter head Pre-printed ABC A -1- CBA A Tray 1 to 4 A -1- Load the paper print side down with the punch holes to the front and the top edge to the right.
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size 5-1/2" x 8-1/2" to size 8-1/2" x 14" (A5 to A4) can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size 7-1/4" x 10-1/2" to size 8-1/2" x 14" (B5 to A4) can be loaded in trays 3 and 4. Pull out the paper tray. Gently pull the tray out until it stops. To load paper, go to step 3. To load a different size of paper, go to the next step.
BEFORE USING THE MACHINE Insert the paper into the tray. Load the paper with the print side face up. The stack must not be higher than the indicator line (maximum of 500 sheets). Indicator line 4 • If paper is loaded higher than the line, paper misfeeds may occur. • When pushing in a tray, take care that your fingers do not become pinched in the tray. Gently push the paper tray into the machine. Push the tray firmly all the way into the machine.
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray. When loading paper larger than 8-1/2" x 11" or A4, be sure to pull the bypass tray extension all the way out.
BEFORE USING THE MACHINE IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds. • Before loading paper, straighten any curling in the paper. If curled paper is not straightened, a misfeed may occur.
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. When loading envelopes, load one envelope at a time. • Do not print on both sides of an envelope. This may result in misfeeds or poor print quality. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder.
BEFORE USING THE MACHINE Make sure an original does not remain on the document glass. Open the automatic document feeder, make sure that an original is not on the document glass, and then gently close the automatic document feeder. 1 When closing the automatic document feeder, take care that your fingers do not become pinched. Adjust the original guides to the size of the originals. 2 Place the originals. Indicator line 3 Make sure the edges of the originals are even.
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes Maximum original size Standard sizes 8-1/2" (height) x 11" (width) A4: 210 mm (height) x 297 mm (width) Non-standard sizes 8-1/2" (height) x 11-11/16" (width) 216 mm (height) x 297 mm (width) When the original is a non-standard size, see the appropriate explanation below for the mode you are using. ☞ 2.
BEFORE USING THE MACHINE Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down. (1) Slightly lift the left and right sides of the automatic document feeder. The automatic document feeder will rise. (2) Slowly close the automatic document feeder. Caution • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it.
BEFORE USING THE MACHINE PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. PART NAMES The following parts can be accessed when the finisher is open. (1) (2) (3) (1) (4) Output tray Stapled and offset output is delivered to this tray. The tray is slidable. Extend the tray for large output (8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 13-1/2", and 8-1/2" x 13-2/5" sizes).
BEFORE USING THE MACHINE BUSINESS CARD FEEDER This feeder attaches to the automatic document feeder and is used to automatically scan business cards. Open the original guide to the maximum width. 1 Place the business card feeder on the document feeder tray. (1) Place the business card feeder in the center of the document feeder tray. 2 (2) Gently press down on the business card feeder. You will hear the feeder click into place.
BEFORE USING THE MACHINE SHARP OSA Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the keys that are displayed on the operation panel and functions such as scan send can be linked to an external application. There are two types of external applications: "standard application" and "external account application".
BEFORE USING THE MACHINE Select the standard application. Select External Application If two or more standard applications have been stored in the Web pages, the screen to select the standard application will appear. Touch the standard application that you wish to use. If only one standard application has been stored in the Web pages, connection to the standard application will begin. App 01 App 02 App 03 2 App 04 App 05 App 06 App 07 App 08 The machine connects to the standard application.
BEFORE USING THE MACHINE If login fails If the login screen fails to appear or the application does not operate correctly, the machine may also stop operating correctly. In this event, it is recommended that you quit external account mode from the Web pages of the machine. For more information, see [Help] in the Web pages. If it is necessary to forcibly terminate external account mode using the operation panel of the machine, follow the steps below.
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Description Caps This key changes the text entry screen from the lower case screen to the upper case screen. The upper case screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
BEFORE USING THE MACHINE Key Description Shows explanations of each key. Help .com .net .org .biz .info http: Cancel OK Search Use this key to enter a previously stored text string such as ".com". Text strings are stored in "Soft Keyboard Template Setting" in "Operation Setting" in the "System Settings" on the Web page. Touch this key to return to the previous setting screen without entering text. Touch this key to enter the text that currently appears and return to the previous setting screen.
CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34 • OUTPUT MODES. . . . . . . . . . . . . . . . . . . . . . . 2-35 BEFORE USING THE MACHINE AS A COPIER MAKING COPIES USING THE BYPASS TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37 BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUENCE . . . . . . . . . . . . . . . . . .
COPIER [Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . . . • REPEATING PHOTOS ON A COPY (Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . . . • REVERSING THE IMAGE (Mirror Image) . . . . • COPYING IN THE CENTER OF THE PAPER (Centering) . . . . . . . . . . . . . . . . . . . . . • REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) . . . . . . . . . . . . . . . . . . . . 2-74 [Color Adjustments] KEY . . . . . . . . . . . . . . . . . . .
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected. (8) (1) COPY (9) DOCUMENT FILING IMAGE SEND Ready to scan for copy.
COPIER (9) Paper size display (14) Customized keys This shows the size of paper loaded in each tray. For the bypass tray, the paper type appears above the paper size. The selected tray is highlighted. The approximate amount of paper in each tray is indicated by . Trays 1 to 4 can be selected to open the same screen as when the [Paper Select] key is selected. ☞ PAPER TRAYS (page 2-9) The keys that appear here can be changed to show settings or functions that you prefer.
COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting" in the Web pages. When "Erase", "Margin Shift", and "Brightness" are assigned to the customized keys Color Mode Special Modes Full Color 2-Sided Copy Plain 8½x11 Output 1. 2. 3. 4.
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original. Place the original in the automatic document feeder tray, or on the document glass. * Depending on the copy functions used, there are also cases where functions are selected before the original is placed.
COPIER Output settings Select copy output settings. The main settings are as follows: • Sort mode ☞Sort mode (page 2-35) • Group mode ☞Group mode (page 2-35) • Offset mode ☞Offset function (page 2-35) • Staple sort mode ☞Staple sort function (page 2-36) OK Output Offset Sort Staple Sort Group Special mode settings Select special modes such as "Margin Shift" and "Erase".
COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞ Checking what special modes are selected (page 2-5) • To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] key. To cancel all settings, press the [CLEAR ALL] key ( ).
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Color Mode Special Modes Touch the [Paper Select] key. Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 3. 4.
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES (1-sided copies of 1-sided originals) This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the document feeder tray with the edges aligned evenly.
COPIER (1) Specify the original size. (2) (1) Touch the appropriate original size key. OK Original (2) Touch the [OK] key. 5½x8½ 8½x14 8½x11 8½x132 5 AB 3 Inch 8½x13 Custom Size Size Input None When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-29). Color Mode Check the paper to be used and the color mode. Special Modes Full Color 2-Sided Copy Plain 8½x11 Exposure 1. 2. 3. 4.
COPIER USING THE DOCUMENT GLASS TO MAKE COPIES (1-sided copy of a 1-sided original) To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
COPIER (1) Specify the original size. (2) (1) Touch the appropriate original size key. OK Original (2) Touch the [OK] key. 5½x8½ 8½x14 8½x11 8½x132 5 AB 3 Inch 8½x13 Custom Size Size Input None When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-29). Color Mode Special Modes Full Color 2-Sided Copy Plain 8½x11 Output Exposure 1. 2. 3. 4.
COPIER 7 Remove the original and place the next original, and then press the [COLOR START] key or the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. For the second original and following originals, use the same [START] key as you did for the first original. Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. 8 Read-End To cancel scanning of the original and copying... Press the [STOP] key ( ).
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Originals Copies Automatic 2-sided copying of 1-sided originals Copies Automatic 2-sided copying of 2-sided originals Originals Copies 1-sided copying of 2-sided originals Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray.
COPIER (1) (2) OK Original Specify the original size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. 5½x8½ 8½x14 8½x11 8½x132 5 AB 3 Inch 8½x13 Custom Size Size Input None When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-29). Color Mode Special Modes Touch the [2-Sided Copy] key. Full Color Plain 2-Sided Copy 8½x11 Output Exposure 4 1. 2. 3. 4.
COPIER Color Mode Check the paper to be used and the color mode. Special Modes Full Color 2-Sided Copy Plain 8½x11 Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), touch the [Paper Select] key. ☞ PAPER TRAYS (page 2-9) • To change the color mode, touch the [Color Mode] key. ☞ COLOR COPY MODES (page 2-21) Output Exposure 1. 2. 3. 4.
COPIER USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. Document glass scale mark Portrait original A Align the top edge of the original against the side of the document glass with the scale.
COPIER (1) (2) OK Original Specify the original size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. 5½x8½ 8½x14 8½x11 8½x132 5 AB 3 Inch 8½x13 Custom Size Size Input None When placing an AB size or non-standard size original, specify the original size as explained in "ORIGINAL SIZES" (page 2-29). Color Mode Special Modes Touch the [2-Sided Copy] key. Full Color Plain 2-Sided Copy 8½x11 Output 1. 2. 3. 4.
COPIER Color Mode Check the paper to be used and the color mode. Special Modes Full Color 2-Sided Copy Plain Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), touch the [Paper Select] key. ☞ PAPER TRAYS (page 2-9) • To change the color mode, touch the [Color Mode] key. ☞ COLOR COPY MODES (page 2-21) 8½x11 Output Exposure 1. 2. 3. 4.
COPIER COLOR COPY MODES The color mode of the [COLOR START] key is normally set to [Full Color] so that copying takes place in full color mode when the [COLOR START] key is pressed. If color originals are mixed together with black & white originals, set the color mode to [Auto] to have the color mode change appropriately for each original. Touch the [Color Mode] key in the base screen to open the following screen.
COPIER Selecting single color copying When [Single Color] is selected for the color mode, the following screen appears. Touch the desired color and touch the [OK] key. Color Mode OK Single Color OK R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) Selecting 2 color copying When [2 Color] is selected for the color mode, the following screen appears. Touch the desired color and touch the [OK] key. Color Mode OK 2 Color OK Select a color other than black.
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ("Auto" is displayed.) This function automatically adjusts the image during black & white copying and full color copying to obtain the most suitable copy.
COPIER OK Exposure Auto Manual 1 3 Original Image Type 5 Text Text/ Prtd.Photo Text/Photo Printed Photo Photo Map Light Original Color Tone Enhancement Copy of Copy Scan Resolution 2 Adjust the exposure level. Touch the key to make the copy darker. Touch the key to make the copy lighter. • Using a copy or printed page as an original When using a copy or printed page from the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears.
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
COPIER MANUAL RATIO SELECTION (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of two preset enlargement ratios or three preset reduction ratios (maximum 200%, minimum 50%). In addition, the zoom keys can be used to select any ratio from 50% to 200% in increments of 1%. Set the ratio. Touch a preset ratio key and/or the zoom keys to set the ratio. There are two setting screens. Use the keys to switch between the screens.
COPIER 2 Touch the [OK] key. OK Copy Ratio 8½x11 5½x8½ 64% 8½x14 8½x11 77% 75 Zoom After touching the [OK] key, make sure that a paper size suitable for the ratio is selected. % 129% 5½x8½ 8½x11 1 2 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 50% to 200%. To return the ratio to 100%... To return the ratio setting to 100%, touch the [Copy Ratio] key to display the ratio menu and then touch the [100%] key.
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 50% to 200% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio Copy Original 8½x11 1 5½x8½ 8½x14 Touch the [XY Zoom] key.
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size is set in "Default original size setting" in the system settings (administrator), and the setting appears in the [Original] key. This section explains the procedure for specifying the setting when the original size is different from size shown in the [Original] key. Touch the [Original] key and perform the following.
COPIER Specifying a non-standard original size OK Original 5½x8½ 8½x14 8½x11 8½x132 5 Touch the [Size Input] key. AB 1 Inch 8½x13 Custom Size Size Input None (1), (2) (3) OK Original Cancel Size Input 2 X 11 Y 8 OK Enter the original size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, enter a number from 1" to 11-5/8" (25 mm to 297 mm).
COPIER STORING FREQUENTLY USED ORIGINAL SIZES You can save special original sizes that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original sizes (editing/clearing) Up to 12 special original sizes can be stored. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Touch the [Custom Size] key.
COPIER (1), (2) (3) Original Cancel 3 X 11 Y 8 OK Enter the original size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. A dimension from 1" to 14" (25 mm to 356 mm) can be entered. (1~14) inch ½ (1~8 1/2) inch (2) Enter the Y (vertical) dimension of the original. Touch the [Y] key and enter the Y (vertical) dimension of the original with the keys.
COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. OK Original 5½x8½ 8½x14 8½x11 8½x132 5 Touch the [Custom Size] key. AB 1 Inch 8½x13 Custom Size Size Input (2) 2 None (1) (3) Original OK Custom Size OK Retrieve the desired stored original size. (1) Touch the [Recall] tab. (2) Touch the key of the original size that you wish to retrieve. X15½ Y 8½ (3) Touch the [OK] key.
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, and staple sort. All explanations of the settings below assume that a finisher is installed. (5) (6) OK Output (1) (1) Offset (2) Sort (3) Staple Sort (4) Group [Offset] key (3) This is used to offset each set of output from the previous set.
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets This function groups copies by page. Example: Groups of 5 copies of each page Originals Output Originals Output Set the number of copies (5). Set the number of copies (5). Touch the [Output] key. Output Touch the [Output] key. Output Group Sort Touch the [Sort] key. Touch the [Group] key.
COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below. For original placement orientations, see "Original placement orientation" (page 2-36).
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-28) in "1. BEFORE USING THE MACHINE". For precautions when loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-33) in "1. BEFORE USING THE MACHINE". Place the original.
COPIER Bypass Tray Paper Tray 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. OK Paper Select 1. 8½x11 Plain 2. 5½x8½ Plain 3. 8½x14 Plain 4. 8½x11 Plain 8½x11 If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. Plain Paper Select Cancel Bypass Tray Type/Size Setting Select the paper type. 5 Select the paper type that you will use.
COPIER (1) Touch the paper size key of the bypass tray. OK Paper Select (2) Touch the [OK] key. Bypass Tray Paper Tray 7 Select the bypass tray. (2) (1) 1. 8½x11 Plain 2. 5½x8½ Plain 3. 8½x14 Plain 4. 8½x11 Plain 8½x11 Plain Press the [COLOR START] key or the [BLACK & WHITE START] key. 8 Scanning begins. • If the originals were placed in the document feeder tray, the originals are copied. • If you placed the originals on the document glass, scan each page one page at a time.
COPIER SPECIAL MODES This section explains Margin Shift, Erase, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens. After selecting special mode settings, touch the [OK] key in the special modes menu screen to complete the settings and return to the base screen of copy mode.
COPIER Special modes menu (2nd screen) OK Special Modes (1) (2) Proof Copy Mixed Size Original (3) Slow Scan Mode (4) 2 2 Bus. Card Scan (1) [Proof Copy] key ☞ CHECKING COPIES BEFORE PRINTING (Proof (3) Copy) (page 2-91) (2) [Mixed Size Original] key ☞ COPYING ORIGINALS OF DIFFERENT SIZES [Slow Scan Mode] key ☞ COPYING THIN ORIGINALS (Slow Scan Mode) (page 2-96) (4) (Mixed Size Original) (page 2-94) [Bus.
COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: (A) (B) (C) OK Special Modes Cancel Margin Shift OK Down Right Left Side 2 Side 1 1/2 (0~1) inch 1/2 (0~1) inch Up (A) Enter the selected special mode settings and return to the base screen of copy mode. (B) Enter the selected special mode settings and return to the special modes menu screen.
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left, up or down to adjust the margin. This is convenient when you wish to hole punch the copies. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift 1 1 1 1 The punch holes cut off part of the image The image is moved to allow space for the holes so the image is not cut off. Place the original.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase function Shadows appear here Shadows appear on the copy. Using the erase function Shadows do not appear on the copy. Erase modes Edge Erase Side Erase Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass.
COPIER (1) (2) Select the erase settings. (3) (1) Touch the desired erase mode. OK Special Modes Cancel Erase Edge Erase Select one of the 2 positions. Touch the [Side Erase] key to open the following screen. OK Erase Edge 1/2 Side Erase (0~1) inch Erase Position for Original Side 2 Up Side Erase OK Cancel Left Right Same Side as Side 1 Down Different Side from Side 1 Touch the checkbox of the edge that you wish to erase and make sure that a checkmark appears.
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centerline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
COPIER Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Pamphlet Copy] key. ☞ Special modes menu (1st screen) (page 2-40) Cancel Pamphlet Copy 3 Select pamphlet copy settings. OK Special Modes Original 1-Sided 2-Sided Left Binding (1) (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. OK (2) Select the binding edge ([Left Binding] or [Right Binding]). Right Binding (2) Touch the [OK] key.
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted. This function is convenient when you wish to sort copies of a large number of originals into multiple sets.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals. 3 Scanning begins. To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Repeat this step until all originals have been scanned. For the second set and following sets, use the same [START] key as you did for the first set. To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared.
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle. It is also possible to copy on the inserts. B C A Inserts Place the transparency film in the bypass tray. • Transparency film can only be placed in the bypass tray.
COPIER (1) Cancel Transparency Inserts 4 (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). OK Special Modes Paper Tray Select insert settings. (2) OK (2) Touch the [OK] key. Print on Insert Sheets Yes No You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected. The automatically selected paper tray, paper size, and paper type are indicated here.
COPIER COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two original pages can be copied onto one sheet of paper. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document. By copying two originals onto one sheet, the amount of paper used can be cut in half. A A B B Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
COPIER (1) (2) (3) OK Special Modes Cancel 2in1 Layout Select the layout, and the border. (1) Select the layout. Select the order in which the originals will be arranged on the copy. OK Border Layout 3 The arrows in the above diagram indicate how the images are arranged. (2) Select the border. Solid lines, broken lines, or no lines can be selected. (3) Touch the [OK] key. You will return to the base screen of copy mode. Press the [COLOR START] key or the [BLACK & WHITE START] key.
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front Back Example of an 8-1/2" x 11" (A4) size portrait copy Color Mode Special Modes Full Color Plain 2-Sided Copy 8½x11 Output Exposure 1. 2. 3. 4.
COPIER Place the original face down on the document glass. Originals Front page Results A A Back page B Front page B A 2 A B B Back page Select the special modes. 3 (1) Touch the [Special Modes] key. (2) Touch the [Card Shot] key. ☞ Special modes menu (1st screen) (page 2-40) (1) (2) OK Special Modes Cancel Card Shot X 3 3 8 (1~8 1/2) inch Y 2 1 8 (1~8 1/2) inch Select card shot settings. (1) Enter the original size.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the front side of the card. 5 To cancel scanning... Press the [STOP] key ( ). Turn the card over and press the [COLOR START] key or the [BLACK & WHITE START] key to scan the reverse side of the card. 6 Use the same [START] key that you used for the front side of the card. To cancel scanning... Press the [STOP] key ( ). Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End].
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. Six printing positions are available: top left, top center, top right, bottom left, bottom center, and bottom right. The printing positions are separated into areas that are used for the date, page number and text (A below), and areas that are used for a stamp (B below).
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When using this function with a portrait original on the document glass, place the original so that the top of the image is to the right. Top of image to the right A 1 After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes.
COPIER Cancel Stamp 4 Select Stamp. OK Special Modes Date Stamp Page Numbering Text OK 3 6 2 5 1 4 1 2 Layout Cancel Stamp 5 When you have finished selecting stamp settings, touch the key.
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. APR/04/2010 1 Touch the [Date] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-59). Set the date format.
COPIER Stamp Cancel Date YYYY/MM/DD OK First Page Print Color Check the displayed date. If you need to change the date, touch the [Date Change] key. Set the date that you wish to use and touch the [OK] key. Bk(Black) MM/DD/YYYY All Pages DD/MM/YYYY Stamp APR/04/2010 OK Date Change MM DD, YYYY Date Change 4 Year Month Day 2010 04 04 As an alternative to touching the keys, you can also directly touch the numeric value display key and change the value with the numeric keys.
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL" in the top left corner of a copy CONFIDENTIAL The following 12 selections are available for the stamp text. CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO.
COPIER Stamp Cancel Stamp CONFIDENTIAL PRIORITY FOR YOUR INFO. DO NOT COPY URGENT DRAFT PRELIMINARY FINAL IMPORTANT COPY Larger TOP SECRET PLEASE REPLY Smaller OK First Page Print Color Bk 1 2 3 All Pages Size Touch the [Print Color] key and set the color and density. Touch the color that you wish to use. If you wish to darken the selected color, touch the key. If you wish to lighten the selected color, touch the key. When you have finished selecting the settings, touch the [OK] key.
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, color, format, and page number can be selected for page numbering. Printing the page number at the bottom center of the paper. 1 2 3 1 Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-59). Select a format for the page number. Stamp Cancel Page Numbering OK Print Color Page Numbering Format Bk(Black) 1,2,3..
COPIER Touch the [Print Color] key. Stamp Cancel Page Numbering OK Print Color Page Numbering Format 1,2,3.. Bk(Black) Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key. (1),(2),(3).. Total Page -1-,-2-,-3-.. <1>,<2>,<3>.. Stamp P.1,P.2,P.3.. Auto 1/5,2/5,3/5..
COPIER Touch the [OK] key. Stamp OK Page Number Auto 6 Manual First Number 1 Last Number Auto Printing Starts from Page 1 Touch the [OK] key. Stamp Cancel Page Numbering OK Print Color Page Numbering Format 7 1,2,3.. Bk(Black) After touching the [OK] key, continue from step 5 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-59) to complete the copy procedure. (1),(2),(3).. Total Page -1-,-2-,-3-.. P.1,P.2,P.3.. Auto <1>,<2>,<3>.. 1/5,2/5,3/5..
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-59). Touch the [Recall] key.
COPIER Touch the [Print Color] key. Stamp Cancel Text OK Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key. First Page AAA AAA Stamp Print Color Pre-Set Recall Bk(Black) OK Print Color All Pages Store/Delete Direct Entry Bk(Black) 4 R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) • If you selected a color other than [Bk (Black)], press the [COLOR START] key.
COPIER Storing, editing, and deleting text strings 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-59). Touch the [Store/Delete] key. Stamp Cancel Text OK First Page 2 Print Color Pre-Set Recall Bk(Black) All Pages Store/Delete Direct Entry Store a text string, or edit/delete a stored text string. Stamp Back Text 10 5 Store/Delete • To store a text string, touch a key with no text stored.
COPIER Touch the [Back] key. Stamp Back Text 5 10 Store/Delete 4 1 No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC No.04 No.05 No.06 No.07 No.08 No.09 No.10 You will return to the screen of step 2. To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)" (page 2-68).
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. OK Special Modes OK Cancel Special Modes Date Stamp Page Numbering Text 1 3 6 2 5 1 4 1 2 Layout The [Layout] key can only be touched when stamp items have been selected. If the layout is correct, touch the [OK] key.
COPIER Stamp OK Move Select the location to move the selected item. 3 6 2 5 1 4 Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings. 4 1 Not selected, stamp setting has not been selected. 1 Selected during selection of the stamp setting. 1 Not available, stamp setting has already been selected.
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 1st special modes menu screen, the image edit menu screen opens.
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 7" x 5" size, 4" x 2-1/2" size, 2-1/2" x 2-1/2" size or 2-5/8" x 2-1/8" size (90 mm x 130 mm size, 150 mm x 100 mm size, 100 mm x 70 mm size, 70 mm x 65 mm size or 100 mm x 57 mm size)) on a single sheet of copy paper as shown below. Up to 12 images (when the image is 2-1/2" x 2-1/2" size (70 mm x 65 mm size)) can be repeated on a single sheet of paper.
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. 4 Copying will begin. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. (For the second original and following originals, use the same [START] key as you did for the first original.) To cancel scanning and copying... Press the [STOP] key ( ). • The original must be placed on the document glass.
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Image Edit] key. ☞ [Image Edit] KEY (page 2-74) (1) 3 Select Mirror Image.
COPIER COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image in the center of the paper when the original size is smaller than the paper size or when the image is reduced. Not using the centering function Using the centering function Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size.
COPIER • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centering... Touch the [Centering] key in the screen of step 3 so that it is not highlighted.
COPIER REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption. Originals B/W Reverse copy Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass.
COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted.
COPIER [Color Adjustments] KEY When the [Color Adjustments] key is touched in the 1st special modes menu screen, the color adjustments menu screen opens.
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the [Color Adjustments] key.
COPIER ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. Soft Sharp Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the [Color Adjustments] key. (3) Touch the [Sharpness] key.
COPIER WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes. (1) Touch the [Special Modes] key.
COPIER Press the [COLOR START] key. 4 Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOR START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning and copying... Press the [STOP] key ( ). To cancel a suppress background setting... Touch the [Cancel] key in the screen of step 3.
COPIER ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. Light 1 Each of the colors yellow, cyan, magenta, and black are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once. Dark 2 3 4 5 6 7 8 OK Color Adjustments OK Cancel Color Balance C Cyan+ M Magenta+ Y Yellow+ B Black+ Y 1 2 3 4 5 6 7 8 All M C Bk Place the original.
COPIER (1) (2), (3) Adjust the color balance. (5) (1) Select the color to be adjusted. OK Color Adjustments Cancel Color Balance Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black). If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings. OK Y 1 2 3 4 5 6 7 8 All M (2) Select the gradation to be adjusted. C Select the gradation with the keys.
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. Darker Original Brighter Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the [Color Adjustments] key. (3) Touch the [Brightness] key.
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. Weakening the intensity Original Strengthening the intensity Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. After placing the original, specify the original size. ☞ ORIGINAL SIZES (page 2-29) Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the [Color Adjustments] key.
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required. However, this feature makes it possible to change settings for the scanned original without scanning it again, allowing you perform copying more efficiently.
COPIER 7 Special Modes 2-Sided Copy 4 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-35) Plain 8½ 11 Up to 999 copies (sets) can be set. If an incorrect number of copies is set... Press the [CLEAR] key ( ) and then enter the correct number. Press the [COLOR START] key or the [BLACK & WHITE START] key. 5 One set of copies is printed.
COPIER (1) (2) OK Proof Copy Change the settings. (1) Touch the key of the setting that you want to change. The setting screen of the touched key opens. Change the settings and touch the [OK] key. Color Mode Paper Select Output Special Modes 2-Sided Copy (2) Touch the [OK] key. 7 • To change the number of sets printed, set the desired number of copies (sets) with the numeric keys. After changing the number of sets, touch the [End] key in the touch panel (not the [START] key) to print the sets.
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are 8-1/2" x 14" size and 8-1/2" x 11", 8-1/2" x 11" size and 5-1/2" x 8-1/2" size (A4 size and A5 size) can be placed together in the automatic document feeder and copied. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
COPIER Inch Insert the originals face up in the document feeder tray. 8-1/2" x 14" (8-1/2" x 11") Place the originals with the sides that are the same length aligned on the left. 8-1/2" x 11" (5-1/2" x 8-1/2") Place with the sides that are the same length aligned on the left. AB 1 A4 A5 Place with the sides that are the same length aligned on the left. (3) (2) (4) Select the special modes. (1) Touch the [Special Modes] key.
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
COPIER COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up to 8 business cards on one sheet of paper. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER" in "1. BEFORE USING THE MACHINE" (page 1-42).
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. 4 To cancel scanning and copying... Press the [STOP] key ( ). The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used. When the [8-Sheet Layout] key is selected, the following functions and paper cannot be used. • Zoom function • Auto Image • Label To cancel the business card scan setting...
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first. Copies in progress from tray 4.
COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. • Depending on the settings of the job in progress, the [Interrupt] key may not appear. • Depending on the settings of the job in progress, the [Reserve] key may appear instead of the [Interrupt] key.
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This section explains the job queue screen and the completed jobs screen, which are related to copy mode.
COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. 2 (1) (1) Copy (2) 002/000 (3) (4) Indicates the number (position) of the job in the job queue. (6) When the job currently being printed is finished, the job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen. (2) Mode icon The icon appears when the job is a copy job.
COPIER CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. Press the [JOB STATUS] key. JOB STATUS 1 Print Job Job Queue Cancel the job. (2) (1) Scan to Fax Job Sets / Progress (1) Touch the [Print Job] tab. Internet Fax Status Spool 1 Computer01 020 / 001 Printing 2 Copy 002 / 000 Waiting 3 Computer02 002 / 000 Waiting 4 0312345678 001 / 000 Waiting Job Queue 1 Complete (2) Change the print job status mode to [Job Queue].
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key. JOB STATUS 1 Print Job 2 Give the desired job priority. (2) (1) Scan to Fax Job (1) Touch the [Print Job] tab.
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. JOB STATUS 1 Print Job Job Queue Checking job details (2) (1) Scan to Fax Job (1) Touch the [Print Job] tab. Internet Fax Sets / Progress Status 1 Copy 020 / 001 Copying 2 Copy 002 / 000 Waiting 3 Computer01 002 / 000 Waiting 4 0312345678 001 / 000 Waiting (2) Change the print job status mode to [Job Queue].
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose 8-1/2" x 11" (A4) size CAD drawings are copied once a month for archive purposes using the following settings: (1) The 8-1/2" x 11" (A4) size CAD drawings are reduced to 5-1/2" x 8-1/2"(A5) size.
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( ). 1 LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. 1 2 3 4 5 6 7 8 9 10 11 12 1 4 2 Recall Store/Delete Touch a numeric key. Exit Job Programs Numeric keys in which job programs are already stored are highlighted.
COPIER To store, make selections and press [OK], to delete, press [Cancel]. OK Cancel Color Mode Special Modes Full Color Plain 2-Sided Copy 8½x11 Output Exposure 1. 2. 3. 4. Auto 4 Copy Ratio 100% Original 8½x11 5½x8½ 8½x14 8½x11 Program Name Paper Select Auto 8½x11 Plain Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch the [Program Name] key. A text entry screen will appear.
CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE . . . . . . . . 3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS . . . . . . . . . . . . . . . . • CREATING A PAMPHLET (Pamphlet). . . . . . . • INCREASING THE MARGIN (Margin Shift) . . . • CREATING A LARGE POSTER (Poster Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper). . . . . . . • ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • PRINTING A CARBON COPY (Carbon Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts). . .
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full color printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Windows PCL6, PCL5c The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver.
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used.
PRINTER (1) Select print settings. (2) (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) • Make sure the paper size is the same as the paper size set in the software application. • Up to eight custom paper sizes can be stored. Storing a custom paper size makes it easy to specify that size each time you need to use it.
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button.
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-28) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-33) in "1. BEFORE USING THE MACHINE".
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
PRINTER (1) Enter your login name and password. (2) (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). (3) Enter the user name and job name as necessary.
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex color settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window.
PRINTER (1) Check and save the settings. (2) (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 3 (3) Click the [OK] button. 4 Start printing. 5 • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settings.
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the print settings. (1) Select the user settings that you wish to use. (2) Click the [OK] button.
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button ( 1 ) and select [Control Panel] and then [Printer].
PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File] menu of TextEdit. In Mac OS 9, select [Page Setup] from the [File] menu of SimpleText. 1 Select paper settings.
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. 1 The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings.
PRINTER Click the [Print] button. Printing begins.
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size" in the page settings window is automatically selected.
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-28) in "BEFORE USING THE MACHINE". For the procedure for loading paper in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" (page 1-33) in "1. BEFORE USING THE MACHINE".
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Select [Print] from the application's [File] menu.
PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number". (2) Enter the user name and job name as necessary. 3 (1) (2) (3) • User Name Enter your user name (maximum of 32 characters). Your entered user name will appear at the top of the operation panel.
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAGE TO THE PAPER (page 3-28) • PRINTING MULTIPLE PAGES ON ONE PAGE (page 3-29) • STAPLING OUTPUT (page 3-31) The explanations assume that the paper size and other basic settings have already been selected.
PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab. Macintosh (2) (1) (1) Select [Color].
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of color photos and text is high. Fine: Select this when you want to a print color photo with greater clarity or print graphics with gradations, etc. (This mode cannot be selected when using the PCL5c printer driver.
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper.
PRINTER Macintosh (1) (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an invoice or A5 size document to letter or A4 size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with two-sided printing for maximum conservation of paper.
PRINTER Windows (1) Configure the settings on the [Main] tab. (1) (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) (4) Macintosh (1) (1) Select [Layout]. (2) (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline.
PRINTER STAPLING OUTPUT The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions can be selected to obtain the following stapling results. * Stapling takes place in one location only.
PRINTER Windows (1) (3) (1) Configure the settings on the [Main] tab. (2) (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. Macintosh (1) (2) (3) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function. For the staple function, select the number of staples in the "Staple" menu. • In Mac OS X v10.2.8, select the settings in [Advanced].
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives.
PRINTER Macintosh (1) (2) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Binding Edge" menus in [Advanced]. • In Mac OS 9, select the settings in [Output/Document Style].
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher is installed, the staple function can be used with this function. Windows (2) (1) (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the "Margin Shift". Select from the "Margin Shift" menu.
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function).
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). (In Mac OS X, a portrait image cannot be rotated 180 degrees.) ABCD ABCD Windows (1) (1) Select the setting on the [Main] tab. (2) (2) Select the [Rotate 180 degrees] checkbox .
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom) Windows (1) Click the [Paper] tab. (1) (2) Select [Zoom] and click the [Settings] button.
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data; raster data such as bitmap images cannot be adjusted.) When the data includes lines of varying widths, you can also print all lines at the minimum width.
PRINTER REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B B Windows (This function can be used when the PS printer driver is used.) (1) (1) Click the [Advanced] tab. (2) (2) Select a mirror image setting. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical].
PRINTER COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab. (1) (2) Click the [Color Adjustment] button. (3) Adjust the color settings. To adjust a setting, drag the slide bar or button.
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image in grayscale, color text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD • [Text To Black] can be selected to print all text other than white text in black.
PRINTER SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color settings are available in the machine's printer driver for various uses. These enable printing using the most suitable color settings for the color image type. Advanced color settings can also be configured to match the objective of the color image, such as color management settings and the screening setting for adjustment of color tone expression. Windows (1) (2) (1) Click the [Color] tab.
PRINTER Macintosh (1) Select [Color]. (1) (2) Select color print settings. To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the color image type. (2) An image type to match the data to be printed can be selected from the pull-down menu. • Standard (for data that includes text, photos, graphs, etc.
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) CO NF ID EN TI A L Faint shadow-like text can be added to the background of the printed image as a watermark. The size, color, density, angle, and print position of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Windows (1) (2) (1) Click the [Watermarks] tab. (2) Select the watermark settings.
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (2) (1) Click the [Watermarks] tab.
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function when you wish to print the front and back cover on heavy paper, or insert colored paper or a different paper type at specified pages. You can also insert paper as an insert without printing on it.
PRINTER Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) (2) (3) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. In Mac OS 9, select [Different Paper] and then select the settings for the cover page and last page.
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. A B C Windows (1) Click the [Special Modes] tab.
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and colored paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained with a single selection of the print command.
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of the paper.
PRINTER CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users. When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file.
PRINTER Macintosh (2) (1) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings. Select the folder for storing the file in "Document Filing Settings". If you selected [Custom Folder], click the [Stored to] button to select the folder.
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Quick Start Guide. To configure FTP server settings, click [Application Settings] and then [Setting for Print from the MFP(FTP)] in the Web page menu.
PRINTER Cancel Print File-01.tiff Print the selected file. (1) Select print conditions. If you selected a file (PCL, PS, or XPS) in step 3 that includes print settings, the settings will be applied. Paper Select Number of Prints Auto 4 1 (1 999) B/W Print (2) Touch the [Print] key. Output Fit To Page Printing begins. When the message appears in the touch panel, touch the [OK] key.
PRINTER Touch the key of the file that you wish to print. USB Memory File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a folder, touch the key of the folder. 1 Folder01 1 File-02.tiff File-03.tiff Folder02 File-04.tiff 3 File-05.tiff • A total of 100 keys of files and folders can be displayed. • Touch the key to move up one folder level.
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. (1) IMAGE SEND COPY (2) (3) Access the network. (1) Touch the [DOCUMENT FILING] key. DOCUMENT FILING (2) Touch the [Ex Data Access] tab. File Retrieve Scan to HDD HDD Status Ex Data Access (3) Touch the [Network Folder] key.
PRINTER Select workgroup. Access the network folder. Search (1) Touch the key of the workgroup that you wish to access. Workgroup Workgroup Name 1 Work 1 17 Work 2 Work 3 Work 4 Work 5 Work 6 Select server. (2) Touch the key of the server or computer that you wish to access. Search Server If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password.
PRINTER Touch the key of the file that you wish to print. \\Server 1\User 1 File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be printed. • The icon is displayed to the left of keys of folders in the network folder. To display the files and folders in a folder, touch the key of the folder. 1 Folder01 15 File-02.tiff File-03.tiff Folder02 File-04.tiff 3 File-05.tiff • A total of 100 keys of files and folders can be displayed.
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. 2 (1) (1) Computer01 (2) 002/000 (3) (4) (6) Indicates the number (position) of the job in the job queue. Status "Printing" Printing is in progress. "Waiting" The job is waiting to be executed. "Toner Empty" The toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. "Paper Empty" The paper used for the job has run out.
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing. Press the [JOB STATUS] key.
PRINTER GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key. JOB STATUS 1 (2) (1) Print Job Job Queue 2 Scan to Sets / Progress (1) Touch the [Print Job] tab.
PRINTER CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Press the [JOB STATUS] key. JOB STATUS 1 (2) (1) Print Job Job Queue Scan to Sets / Progress (1) Touch the [Print Job] tab.
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not immediately available, follow the steps below.
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Available functions and output results may vary depending on the type of printer driver being used.
PRINTER PCL6 PCL5c PS Windows PPD*1 Macintosh PPD*1 Watermark Yes Yes Yes Yes Yes Image Stamp Yes No Yes No No Overlay Yes Yes Yes No No Normal/ High Quality/ Fine Normal/ High Quality Normal/ High Quality/ Fine Normal/ High Quality/ Fine Normal/ High Quality/ Fine Graphics Mode Selection Yes Yes No No No Toner Save*13 Yes Yes Yes Yes Yes Resident font 80 fonts 80 fonts 136 fonts 136 fonts*14 35 fonts bitmap, TrueType, Graphics bitmap, TrueType, Graphics bitm
CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX . . . . . . . . . . . . . . . . . . . • CONNECTION TO THE TELEPHONE LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • SETTING THE TELEPHONE LINE TYPE . . . . . • MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION . . . . . . . . . . . . . . . . • CHECKING THE DATE AND TIME . . . . . . .
FACSIMILE • SCANNING A DOCUMENT INTO POLLING MEMORY . . . . . . . . . . . . . . . . . . . . . 4-88 • CHECKING THE DOCUMENT IN THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . 4-90 • DELETING A DOCUMENT FROM THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . 4-91 FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-54 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-55 • RECEIVING A FAX MANUALLY . . . . . . . . . . .
FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-108 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) . . . . . . . . . . . . . . . . . . . . 4-109 • MAKING AND RECEIVING PHONE CALLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-109 CHECKING THE STATUS OF FAX JOBS JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . • JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . .
FACSIMILE BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line must be set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack. Connect the end of the line cord that has the core to the "LINE" jack on the machine.
FACSIMILE SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using. You can also set the "Dial Mode Setting" manually.
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute. If "Disabling of Clock Adjustment" has been enabled in the system settings (administrator), the date and time cannot be set.
FACSIMILE BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. IMAGE SEND COPY DOCUMENT FILING Ready to send. Scan Resend Speaker Internet Fax Address Book Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem.
FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (1) (2) (3) (4) (5) (6) (7) IMAGE SEND COPY DOCUMENT FILING Ready to send. Scan Internet Fax Fax Address Book Original Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes Scan: Speaker Resend USB Mem.
FACSIMILE (14) / / (15) This shows the currently selected fax reception mode and the amount of free memory remaining. key When "Hold Setting for Received Data Print" or "Received Data Image Check Setting" is enabled in the system settings (administrator), this will appear when a fax is received.
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (9) (1) CCC CCC 0123456789 (2) (3) 5 10 15 Condition Settings (10) Cc To AAA AAA BBB BBB CCC CCC DDD DDD (4) Address Review (5) Address Entry EEE EEE FFF FFF (6) Global Address Search GGG GGG HHH HHH (7) Sub Address III III JJJ JJJ (11) 2 Freq. (8) 1 ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-17) • System Settings: Address Book (page 7-16) This is used to store fax numbers in one-touch keys.
FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number Ready to send. Scan Internet Fax Fax Address Book Original Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes Scan: Speaker Resend USB Mem.
FACSIMILE Select image settings Scan Address Book Direct TX Internet Fax Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan 8½x11 PC Scan Send: Auto File Quick File Auto Reception Fax Memory:100% Select settings for the original to be faxed. • [Original] key: Use this key to select the original size, the original send size, and 2-sided original scanning.
FACSIMILE Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmit: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [BLACK & WHITE START] key. (4) Repeat steps (2) and (3) until all originals have been scanned. (5) Touch the [Read-End] key.
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number.
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key. This is called "group dialing".
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Scan 1 Internet Fax Fax Address Book Original Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan Auto 8½x11 Scan: Send: PC Scan Touch the [Address Book] key. Auto File Quick File Auto Reception Fax Memory:100% Select the destination.
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). 5 10 15 Condition Settings AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Address Review 1 Touch the [Address Review] key. Cc To 2 Freq.
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan Address Book 1 Internet Fax Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan 8½x11 Send: PC Scan key. This can be done in the base screen of any Touch the key.
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (2) 5 10 15 Condition Settings AAA AAA BBB BBB CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Address Review 1 Cc To 1 (1) Touch the [Address Book] key in the base screen. 2 Freq.
FACSIMILE (2) To Condition Settings Address Review Search Again Select the destination. (1) (1) Touch the key of the desired destination. Cc If no names are found that match the search letters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Detail XXX XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 XXX DDD 0687654321 XXX EEE 0676543210 XXX FFF 0601234567 1 2 Address Book (2) Touch the [To] key.
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Ready to send. Scan Internet Fax Address Book Direct TX 1 Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes Speaker Resend USB Mem. Scan PC Scan 8½x11 Touch the [Resend] key.
FACSIMILE CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. 1 The originals will be scanned into memory and then transmitted (memory transmission).
FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-32) 1 1 Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory.
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL 5-1/2" x 8-1/2"(A5) or B5 size original in landscape orientation will be rotated 90 degrees and transmitted as a 5-1/2" x 8-1/2"(A5) or B5 image in portrait orientation. Transmission 5-1/2" x 8-1/2"(A5) size original Rotated to 5-1/2" x 8-1/2"(A5) image in portrait orientation 5-1/2" x 8-1/2"(A5) image in portrait orientation is transmitted.
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray.
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges aligned evenly. Indicator line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray. The stack of originals must not be higher than the indicator line on the tray. When the original is a different size than the size setting, set the original size.
FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build, Polling Memory, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason.
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
FACSIMILE 3 Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. 4 Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure 5 A beep sounds. Open the automatic document feeder and remove the original.
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
FACSIMILE Scan Address Book 3 Internet Fax Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem. Scan 8½x11 Send: PC Scan Touch the [Direct TX] key. Auto File Quick File Auto Reception Fax Memory:100% Press the [BLACK & WHITE START] key. Transmission begins. 4 To cancel transmission... While "Dialing. Press [ ] to cancel" appears in the display, press the [STOP] key ( ).
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. When the document glass is used, only one page can be transmitted.
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
FACSIMILE Enter the destination fax number. (2) CCC CCC 0123456789 5 10 15 Condition Settings Address Review Pause Next Address Cc To AAA AAA BBB BBB (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see "BASE SCREEN OF FAX MODE" (page 4-8). 1 2 CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP (2) Touch the one-touch key of the desired destination.
FACSIMILE Check the destinations and then touch the [OK] key. OK Address Review 001 CCC CCC 002 KKK KKK 003 LLL LLL 004 MMM MMM 005 NNN NNN 006 OOO OOO 007 PPP PPP 008 QQQ QQQ 009 RRR RRR 010 SSS SSS 011 TTT TTT 012 UUU UUU 1 2 4 To Cc To cancel a specified destination... Touch the key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key.
FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. 1 Print Job 2 Press the [JOB STATUS] key. JOB STATUS Scan to Fax Job Pages Touch the [Complete] key.
FACSIMILE Resend to unsuccessful destinations. OK Detail Broadcast0001 Address Start Time Status 002 DDD DDD 10:01 04/01 NG00000 010 EEE EEE 10:10 04/01 NG00000 (1) Touch the [Failed] tab. Retry 1 (2) Touch the [Retry] key. 1 File Failed All Destinations (1) (2) 4 • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Address Book Internet Fax Original Fax Scan: USB Mem.
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original 1 Front and back are sent as two pages Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-43) Specify the binding style of the 2-sided original (book or tablet) and the orientation in which the original is placed.
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. Scan Internet Fax Address Book Direct TX Original Fax Scan: Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem.
FACSIMILE Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below. Touch the [Original] key. 1 The original size set in the system settings appears to the right of the [Original] key.
FACSIMILE OK Fax/Original Scan Size 5½x8½ 4 Touch the [OK] key. 100% Send Size Auto Image Orientation 2-Sided Booklet 2-Sided Tablet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed.
FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. Touch the [Original] key. 1 The original size set in the system settings appears to the right of the [Original] key. ☞ IMAGE SETTINGS (page 4-43) Fax/Original Scan Size 8½x11 OK Touch the [Scan Size] key. OK Touch the [Size Input] key.
FACSIMILE (1), (2) (3) Fax/Original OK Cancel Size Input X 11 (1 14) inch Y 8½ (1 8 1/2) inch OK Enter the scan size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, enter a number from 1" to 11-5/8" (25 mm to 297 mm). When the automatic document feeder is used, enter a number from 3-1/2" to 14" (89 mm to 356 mm).
FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. 1 Touch the [Original] key.
FACSIMILE (1) (2) OK Fax/Original Scan Size 8½x11 129% Send Size 11x17 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. 4 Image Orientation 2-Sided Booklet 2-Sided Tablet (2) Touch the [OK] key. The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer to the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text. 3 Select this setting for a normal original (neither dark nor light).
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer to the following tables to select appropriate settings. Resolution settings Resolution When to select Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines.
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Address Book Internet Fax Original Fax Scan: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes USB Mem.
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. Beep The machine rings and fax reception begins automatically. A beep sounds when reception ends. 1 • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep. • System Settings (Administrator): Number of Calls in Auto Reception This is used to change the number of rings on which fax reception begins automatically.
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Scan Internet Fax Fax Address Book Original Speaker Volume Exposure Auto Resolution Standard Address Review Special Modes Scan: Speaker Resend USB Mem.
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received. Received data is stored. Enter password via the 10-key.
FACSIMILE CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. When an image is received, a confirmation prompt will appear. Touch the [Yes] key. The memory has received data.
FACSIMILE IMAGE CHECK SCREEN This section explains the image check screen. Back Image Check 0123456789 04/04/2010 10:28 1 / 3 Display Rotation Print 0001 (1) (1) (2) 0010 (3) (4) (4) Information display Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll. (You can also touch the keys to scroll.
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax • This function cannot be used for faxes received by confidential reception.
FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. (2) 2 (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.
FACSIMILE (2) Store a forwarding table. (3) Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All Received Data].
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears.
FACSIMILE (12) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE (13) [Polling] key ☞ CALLING A FAX MACHINE AND INITIATING POLLS YOUR MACHINE (Polling Memory) (page 4-87) RECEPTION (Polling) (page 4-84) * The optional business card feeder must be attached and "Business Card Scan Option" must be enabled in the system settings (administrator). Special modes can generally be combined with other special modes, however, there are some combinations that are not possible.
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) size documents are distributed to branch offices in various regions once a month.
FACSIMILE Place the original. 1 Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-45) Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 4-64) (1) Retrieve the stored program. (2) Program (1) Touch the desired program key.
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase function Shadows appear here. Shadows appear in the image. Using the erase function No shadows appear. Erase modes Side Erase Edge Erase Place the original.
FACSIMILE (1) (2) (3) Select the erase settings. (1) Touch the desired erase mode. OK Fax/Special Modes Cancel Erase Select one of the 2 erase modes. Touch the [Side Erase] key to open the following screen. OK Erase Edge Erase Edge Side Erase 1/2 OK Cancel (0 1) inch Erase position for Original Side 2 Up Side Erase Left Right Same Side as Side 1 Different Side from Side 1 Down 4 Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
FACSIMILE (1) (2) OK Cancel Timer Day of the Week If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Time 10 hh. 00 keys. (1) Specify the day. OK Fax/Special Modes --- Set the time with the (3) (2) Specify the time (hour, minute) mm. Select the time in 24-hour format. You can also directly touch a numeric display key to change the setting with the numeric keys. 4 (3) Touch the [OK] key.
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Front Transmission Back When using card shot, the original must be scanned on the document glass. Place the original face down on the document glass. 1 2 Enter the destination fax number. ☞ ENTERING DESTINATIONS (page 4-16) Select the special modes.
FACSIMILE (1) (B) (A) (2) OK Fax/Special Modes Cancel Card Shot X 3 3 8 (1~8 1/2) inch Y 2 1 8 (1~8 1/2) inch Specify the original size. (1) Enter the original size. • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
FACSIMILE Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. 7 Configure Read-End If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. • This function cannot be used in direct transmission mode or when the speaker is used to dial. To cancel Card Shot...
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder. When scanning originals that are separated into sets, scan the set that has the first page first.
FACSIMILE Press the [BLACK & WHITE START] key to scan the first set. 4 To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. 5 To cancel scanning... Press the [STOP] key ( ). All scanned data will be cleared. Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. Adjust the document guides slowly. When the original is a different size than the size setting, set the original size.
FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ). When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place using slow scan mode.
FACSIMILE SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER" in "BEFORE USING THE MACHINE" (page 1-42). Load the business cards. 1 2 Enter the destination fax number.
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
FACSIMILE Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2010/Sat 3:00 PM (1) (1) (2) (3) (4) AAAAA FAX No. 0123456789 P.001/001 (2) (3) (4) Date, time: The date and time of transmission. Sender name: The sender name programmed in the machine.
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. 1 (1) Touch the [Special Modes] key. (2) Touch the [Own Name Select] key. ☞ SPECIAL MODES (page 4-64) (1) Cancel Own Name Select Select the sender information. (2) (1) Touch the desired sender information key. OK (2) Touch the [OK] key.
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission. Transmission (3) The fax is received. (2) The previously prepared document is transmitted.
FACSIMILE 3 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.). • This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). (3) Telephone mode. 5 10 15 Condition Settings Speaker Volume 1 Enter the destination fax number. (1) To (1) Touch the [Speaker] key.
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. (1) Requests fax transmission.
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-45) Select the special modes. (1) Touch the [Special Modes] key.
FACSIMILE Memory Box - Data Store Memory Box List Original Scan: Exposure Auto Resolution Standard 8½x11 Send: Auto Select image settings and special modes. Special Modes 6 Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling and document filing cannot be selected. • To return to the screen of step 4, touch the [Memory Box List] key. Press the [BLACK & WHITE START] key. 7 Scanning begins.
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ SPECIAL MODES (page 4-64) Confidential Reception Polling Memory 2 Data Store Touch the [Data Check] key. Exit Memory Box Data Check Print Data Delete Data Back Memory Box - Print Data Touch the [Public Box] key.
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ SPECIAL MODES (page 4-64) Confidential Reception Polling Memory 2 Data Store Touch the [Delete Data] key. Exit Memory Box Data Check Print Data Delete Data Back Memory Box - Delete Data Touch the [Public Box] key.
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication.
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and a F-code communication function is assigned to each box. After you have created a memory box, inform the other party of the sub-address and passcode of the box.
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to a F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print a F-code confidential fax, the print passcode must be entered.
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding a F-code to the fax number. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-45) Enter the destination fax number.
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When a F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is received. Beep A beep sounds when reception ends. 1 Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
FACSIMILE Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". 5 Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen. You can touch the [Cancel] key to return to step 4. Touch the [Image Check] key. Press [Image Check] to check data. Press [Print] to output data.
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in a F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
FACSIMILE Enter the destination fax number. (2) 5 10 15 Condition Settings Address Review (1) Touch the [Address Book] key in the base screen. Cc To AAA AAA BBB BBB CCC CCC DDD DDD 1 For the [Address Book] key, see "BASE SCREEN OF FAX MODE" (page 4-8). 2 Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH Sub Address III III JJJ JJJ Freq. Sort Address ABCD EFGH IJKL MNOP (2) Touch the one-touch key of the desired destination.
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in a F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place. The document to be transmitted must be scanned into a F-code polling memory box.
FACSIMILE Confidential Reception Polling Memory 3 Data Store Touch the [Data Store] key. Exit Memory Box Data Check Delete Data Print Data Back Memory Box - Data Store Public Box 4 Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Touch the key of the F-code memory polling box. 1 2 Box 7 Box 8 Box 9 Box 10 Box 11 Box 12 (1) (2) OK Memory Box - Data Store 5 Specify the number of polling times. (1) Touch the key for the desired number of times.
FACSIMILE Press the [BLACK & WHITE START] key. 7 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. To cancel scanning... Press the [STOP] key ( ) while the original is being scanned.
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ SPECIAL MODES (page 4-64) Confidential Reception Polling Memory 2 Data Store Touch the [Data Check] key.
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in a F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to a F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce phone costs.
FACSIMILE Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass. When the original is a different size than the size setting, set the original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-45) Enter the destination fax number.
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives a F-code relay request transmission, the fax is received to a F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone. 1 Signal the machine to start fax reception. 2 Press on the keypad of the extension phone. Replace the extension phone.
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears. Reserved transmissions and received faxes are referred to as jobs here.
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. 3 (1) (1) AAA AAA (2) 10:22 04/01 000/004 Waiting (3) (4) Indicates the number (position) of the job in the job queue. When the job currently being transmitted is finished, each job moves up one position in the job queue. This number does not appear in keys in the completed jobs screen.
FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations / Total destinations OK" Completion of a broadcast transmission, serial polling or inbound routing operation.
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below. Fax reception jobs While a fax is being received, "Receiving" appears in the job queue screen. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). OK Detail Broadcast0001 Progress: Fax No.
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
FACSIMILE CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. 1 Print Job 2 Press the [JOB STATUS] key.
FACSIMILE GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. 1 Print Job 2 Press the [JOB STATUS] key. JOB STATUS Scan to Fax Job Pages Select the fax job to which you wish to give priority.
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode.
CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE . . . . . . . . . 5-25 • CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT. . . . . . . . . . . . . 5-29 NETWORK SCANNER FUNCTION . . . . . . . . . . . . . 5-3 PREPARATIONS FOR USE AS A NETWORK SCANNER . . . . . . . . . . . . . . . . . . . . . . .
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX . . . . . . . . . . . . . . 5-94 • MANUALLY RECEIVING INTERNET FAXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-95 SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-65 STORING SCAN OPERATIONS (Programs) . . . . 5-67 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application.
SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-32) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞ SENDING A FAX IN INTERNET FAX MODE (page 5-37) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible.
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such as SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. (Administrator rights are required.
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer. INSTALLING NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine.
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). Stored Direct SMTP addresses are included in the address book for Internet fax mode.
SCANNER/INTERNET FAX BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use. Base screen of scan mode (1) DOCUMENT FILING IMAGE SEND COPY Ready to send. (2) (3) (4) Scan Resend Internet Fax Address Book Original Fax USB Mem.
SCANNER/INTERNET FAX (7) Customized keys (12) [Special Modes] key The keys that appear here can be changed to show the settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) (8) Touch this key to use a special mode. ☞ SPECIAL MODES (page 5-65) (13) [File Name] key key Touch this key to enter a file name when storing a file to USB memory. ☞ ENTERING A FILE NAME (page 5-36) Touch this key to specify a destination using a search number*.
SCANNER/INTERNET FAX Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Address Review] key Touch this key to display a list of the destinations that have been selected in the address book.
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (8) (1) (2) (3) (9) AAA AAA xxx@xx.xxx.com 5 10 15 Condition Settings To Cc AAA AAA Bcc BBB BBB (4) Address Review (5) Address Entry EEE EEE FFF FFF (6) Global Address Search GGG GGG HHH HHH III III JJJ JJJ 1 (11) 2 CCC CCC Freq. (7) (10) DDD DDD ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-17) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). • For information on storing destinations for Scan to Desktop, see "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 5-7).
SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
SCANNER/INTERNET FAX Special mode settings Scan Internet Fax Address Book Original Address Entry Exposure Fax Scan: USB Mem. Scan Send: 8½x11 Auto PC Scan Auto Special modes can be selected. ☞ SPECIAL MODES (page 5-65) Text Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Start scanning and transmission Start scanning and transmission.
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Scan 1 Internet Fax Address Book Original Address Entry Exposure USB Mem. Scan Send: 8½x11 Auto Send Settings Resolution 200X200dpi File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes 5 10 15 Condition Settings To Specify the destination.
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). 5 10 15 Condition Settings Address Review 1 To Touch the [Address Review] key. Cc AAA AAA BBB BBB CCC CCC DDD DDD 2 Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Freq.
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. Scan 1 Internet Fax Fax USB Mem. Scan Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Scan: Auto 8½x11 Send: PC Scan key.
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax and data entry mode addresses can be manually entered. Display the address input screen. (1) Scan 1 Internet Fax Fax USB Mem. Scan Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Scan: Send: 8½x11 (1) Touch the tab of the mode that you wish to use.
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Open the global address search screen. (2) 5 10 15 Condition Settings (1) Touch the [Address Book] key in the base screen.
SCANNER/INTERNET FAX (2) To Condition Settings Address Review Search Again Select the destination. (1) (1) Touch the key of the desired destination. Cc If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again. Detail XXX XXX AAA AAA@xx.xxx.com XXX BBB BBB@xx.xxx.com XXX CCC CCC@xx.xxx.com XXX DDD DDD@xx.xxx.com XXX EEE EEE@xx.xxx.com XXX FFF FFF@xx.xxx.
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Ready to send. 1 Resend Internet Fax Scan Fax USB Mem.
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
SCANNER/INTERNET FAX (4) 5 10 15 Condition Settings Address Review (3) Specify the destination. (2) To Cc AAA AAA BBB BBB CCC CCC DDD DDD 1 (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see "BASE SCREEN" (page 5-9). 2 Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP (2) Touch the one-touch key of the desired destination.
SCANNER/INTERNET FAX (1) (2) Check the original scan size and placement orientation. OK Scan/Original Scan Size 8½x11 100% Send Size Auto Image Orientation 2-Sided Booklet (3) To make sure that the original is scanned in the correct orientation (the orientation in which the top edge of the original appears at the top of the display), check the size and orientation of the original placed in step 1. (1) Check the scan size. Check if the size of the placed original is displayed.
SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. Read-End 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. • If the subject and file name are not changed, the settings in the Web page are used.
SCANNER/INTERNET FAX Subject To change the file name, touch the [File Name] key. OK Send Settings • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9. Sub: Schedule coordination meeting File Name 4 Reply-To Body Text Add 'Reply to' to Cc Subject File Name To change "Reply-To", touch the [Reply-To] key.
SCANNER/INTERNET FAX Subject 7 To change the body text, touch the [Body Text] key. OK Send Settings Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Clear All Body Entry Enter the body text and touch the [OK] key. OK Thank you for your continuous support. We have attached scanned data, which you have requested. • To select a pre-set text previously stored in the Web page, touch the [Pre-Set Select] key.
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Use a FAT32 USB memory with a capacity of no more than 32 GB. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed.
SCANNER/INTERNET FAX (2) Scan Internet Fax Original File Name Exposure (1) Fax Scan: Auto USB Mem. Scan PC Scan Send: 8½x11 Auto Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab does not appear, touch the tab to move the screen. Text Resolution 200X200dpi File Format PDF PDF Color Mode Auto/Grayscale Mono2 (2) Touch the [Original] key.
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will begin. Go to step 8. Do not disconnect the USB memory until "Sending data has been completed.
SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 8 Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT" (page 1-46) in "1. BEFORE USING THE MACHINE". Scan Internet Fax Original File Name Exposure Fax Scan: USB Mem.
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
SCANNER/INTERNET FAX (1) Scan 3 (2) Internet Fax Fax Address Book Original Address Entry Exposure Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Scan: USB Mem. Scan PC Scan Auto Send: 8½x11 Auto Switch to Internet fax mode and display the image settings screen. (1) Touch the [Internet Fax] tab. (2) Touch the [Original] key.
SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. Read-End 7 • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. • Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu.
SCANNER/INTERNET FAX OK Send Settings Subject To change the file name, touch the [File Name] key. The file name is entered in the same way as the subject. Sub: Schedule coordination meeting File Name 4 Body Text OK Send Settings Subject File Name To change the body text, touch the [Body Text] key. Sub: Schedule coordination meeting Material for planning meeting 5 Body Text Clear All Body Entry OK Thank you for your continuous support. We have attached scanned data, which you have requested.
SCANNER/INTERNET FAX OK Send Settings Subject Touch the [OK] key. Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca 7 When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key. Place the original.
SCANNER/INTERNET FAX (3) 5 10 15 Condition Settings Address Review Specify the destination. (2) To Cc AAA AAA BBB BBB CCC CCC DDD DDD 1 (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see "BASE SCREEN" (page 5-9). 2 Address Entry EEE EEE FFF FFF Global Address Search GGG GGG HHH HHH III III JJJ JJJ Freq. ABCD EFGH IJKL MNOP (2) Touch the one-touch key of the desired destination. QRSTU VWXYZ etc.
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [COLOR START] key or the [BLACK & WHITE START] key.
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below. The orientation of Internet fax mode is given priority.
SCANNER/INTERNET FAX (1) (2) Print Job Scan to Address 3 Internet Fax Fax Job Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Broadcast0002 10:05 04/01 001/001 Send OK Broadcast0003 10:22 04/01 004/004 Send OK DDD DDD 10:30 04/01 010/010 Send OK Job Queue 1 Complete 1 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax.
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan (1) Internet Fax USB Mem.
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen. 1 (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key.
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, the original size and the send size set in the system settings appear in the base screen as the original size and send size. Scan Internet Fax Address Book Original Address Entry Exposure Fax USB Mem.
SCANNER/INTERNET FAX Specifying the original scan size (by paper size) If the size of the placed original is different from the displayed original size or you wish to change the original size, you must touch the [Original] key and directly specify the original size. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. 1 (2) Touch the [Original] key.
SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. 1 (2) Touch the [Original] key. The original size set in the system settings appears to the right of the [Original] key. ☞ IMAGE SETTINGS (page 5-49) Scan/Original Scan Size 8½x11 OK Touch the [Scan Size] key.
SCANNER/INTERNET FAX (1), (2) (3) OK Scan/Original Cancel Size Input X 11 (1 14) inch Y 8½ (1 8 1/2) inch OK Enter the scan size (original size). (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, enter a number from 1" to 11-5/8" (25 mm to 297 mm). When the automatic document feeder is used, enter a number from 3-1/2" to 14" (89 mm to 356 mm).
SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. • The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values. • The send size cannot be specified when [TIFF-S] is selected for the format in Internet fax mode.
SCANNER/INTERNET FAX (2) OK Scan/Original Scan Size 8½x11 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. 129% Send Size 11x17 If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. 4 Image Orientation 2-Sided Booklet (2) Touch the [OK] key. 2-Sided Tablet (1) The ratio used for reduction or enlargement of the original will appear between the "Scan Size" and the "Send Size".
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer to the following tables to select appropriate settings. How to select the exposure Exposure Auto When to select This setting automatically adjusts the exposure for light and dark parts of the original. Manual 1-2 Select this setting when the original consists of dark text.
SCANNER/INTERNET FAX Scan mode, USB memory mode, Data entry mode (2) (1) (3) Select the exposure and original image type. (1) Select the original image type. Touch the original image type key that matches the original image type. OK Scan/Exposure Auto (2) Adjust the exposure with the 1 3 keys. Original Image Type Manual 5 Text Text/ Prtd.Photo Text/Photo Printed Photo Photo Map The exposure darkens when the key is touched, and lightens when the key is touched. (3) Touch the [OK] key.
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. 1 (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-49) Select the resolution. Scan mode, USB memory mode, Data entry mode (1) (2) (1) Touch the key of the desired resolution. (2) Touch the [OK] key.
SCANNER/INTERNET FAX How to select the resolution For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 (1) (1) Select the file type. (2) OK Scan/File Format File Type (2) Select the compression mode. Compression Mode PDF TIFF None Encrypt PDF XPS MH (G3) B/W MMR (G4) Programmed Specified Pages per File Color/Gray (1-99) ● Scanning in color/grayscale (2) 3 (3) (1) Touch the indicated key to select [Color/Gray] mode. (1) OK Scan/File Format File Type PDF TIFF Low Encrypt PDF XPS Medium (2) Select the file type.
SCANNER/INTERNET FAX (3) OK Scan/File Format File Type To change the number of pages per file, enter the number of pages and exit the format settings. Compression Ratio PDF TIFF Low Encrypt PDF XPS Medium Programmed JPEG High B/W Specified Pages per File 1 4 (1-99) Color/Gray (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key.
SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen. 1 (1) Touch the [Internet Fax] tab. (2) Touch the [File Format] key.
SCANNER/INTERNET FAX CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [COLOR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white (Mono2 or Grayscale) scanning. Full Color The original is scanned in full color.
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. When the [OK] key is touched in the special modes screen, the selected settings are entered and the base screen reappears.
SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-65).
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
SCANNER/INTERNET FAX Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-65) (1) Retrieve the stored program. (2) (1) Touch the desired program key. OK Program (2) Touch the [OK] key. 3 Program 1 Program 2 Program 3 Program 4 Program 5 Program 6 Program 7 Program 8 Program 9 Program 10 Program 11 Program 12 1 2 Select additional settings. Program:Program 1 xxx@xx.xxx.
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function does not detect shadows and will eliminate everything appearing in the erase area - including shadows, text and images.) Scanning a thick book Not using the erase function Shadows appear here Shadows appear in the image. Using the erase function No shadows appear.
SCANNER/INTERNET FAX (1) (2) Select the erase settings. (3) (1) Touch the desired erase mode. OK Scan/Special Modes Cancel Erase Select one of the 2 erase modes. Touch the [Side Erase] key to open the following screen.
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically • When a timer transmission is stored, keep the main power switch in the "on" position.
SCANNER/INTERNET FAX (1) (2) Set the time with the (3) (1) Specify the day. OK Scan/Special Modes Cancel Timer If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. OK Time Day of the Week 10 hh. 00 keys. (2) Specify the time (hour, minute) mm. Select the time in 24-hour format. You can also directly touch a numeric display key to change the setting with the numeric keys. 4 (3) Touch the [OK] key.
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Front Transmission Back • When using card shot, the original must be placed on the document glass. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original face down on the document glass.
SCANNER/INTERNET FAX (A) (1) Specify the original size. (B) (2) (1) Enter the original size. OK Scan/Special Modes Cancel Card Shot X 3 3 8 (1 8 1/2) inch Y 2 1 8 (1 8 1/2) inch • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. 7 Configure Read-End If you will continue scanning additional cards, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting" cannot be selected. To cancel Card Shot... Touch the [Cancel] key in the screen of step 4.
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
SCANNER/INTERNET FAX (1) 4 Card Shot File (1) Touch the [Job Build] key so that it is highlighted. OK Scan/Special Modes Program Select job build mode. (2) Erase Timer (2) Touch the [OK] key. Slow Scan Mode Job Build Business Card Scan Quick File Suppress Background Press the [COLOR START] key or the [BLACK & WHITE START] key to scan the first set of originals. 5 If the destination is an Internet fax destination, press the [BLACK & WHITE START] key. To cancel scanning...
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray. Adjust the original guides slowly.
SCANNER/INTERNET FAX (1) 4 Card Shot File (1) Touch the [Slow Scan Mode] key so that it is highlighted. OK Scan/Special Modes Program Select slow scan mode. (2) Erase Job Build Quick File Timer (2) Touch the [OK] key. Slow Scan Mode Business Card Scan Suppress Background Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished.
SCANNER/INTERNET FAX SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmitted at once. To use this function, the business card feeder must be attached to the automatic document feeder and "Business Card Scan Option" must be enabled in the system settings (administrator). For the attachment procedure, see "BUSINESS CARD FEEDER" in "BEFORE USING THE MACHINE" (page 1-42). Load the business cards. 1 2 Specify the destination.
SCANNER/INTERNET FAX WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Place the original. 1 Place the original face up in the document feeder tray, or face down on the document glass.
SCANNER/INTERNET FAX (1) Select the suppress background setting. (2) (1) Adjust the background suppression level. OK Scan/Special Modes Cancel Suppress Background Touch the [+] key to suppress only faint background. Touch the [-] key to suppress faint to dark background. OK Light areas of the original may be suppressed as background. 4 (2) Touch the [OK] key. 1 3 Press the [COLOR START] key or the [BLACK & WHITE START] key. 5 Scanning begins.
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. 5 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA 3 (1) (2) (1) 10:22 04/01 000/004 Waiting (3) (4) Displays the number (position) of the job in the job queue. (5) Mode icon Time reserved/Time started Number of pages Shows the number of pages transmitted/total number of original pages.
SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" A received Internet fax has been printed or deleted in the check image screen. "Forward OK" A received Internet fax has been forwarded. "Stopped" The job was stopped. "Number of successful transmission destinations/ Total destinations OK" Completion of a broadcast transmission or inbound routing operation.
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below. Internet fax reception jobs While an Internet fax is being received, "Receiving" appears.
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS 1 (1) Print Job Address 2 Select the job that you wish to stop.
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key. JOB STATUS 1 (1) Print Job Address 2 Scan to Set Time Select the job to which you wish to give priority.
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes. If faxes will be received at night, keep the main power switch in the "on" position.
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Address Book Internet Fax Original Fax Scan: Address Entry Exposure Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes USB Mem.
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved. Received data is stored. Enter password via the 10-key.
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. When an image is received, a confirmation prompt will appear. Touch the [Yes] key. The memory has received data.
SCANNER/INTERNET FAX IMAGE CHECK SCREEN This section explains the image check screen. Back Image Check AAA AAA 04/04/2010 10:28 1 / 3 Display Rotation Print 0001 (1) (1) (2) 0010 (3) (4) (4) Information display Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll. (You can also touch the keys to scroll.
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Sender addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page. (2) 2 (2) Enter the sender address in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button.
SCANNER/INTERNET FAX (2) Store a forwarding table. (3) Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the sender whose faxes will be forwarded. • To forward all received faxes, select [Forward All Received Data].
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
SCANNER/INTERNET FAX [At your computer] Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 3 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button. 4 (1) (2) Select [Acquire Image] from the [File] menu. The scanner driver opens.
SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Position" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
SCANNER/INTERNET FAX Select scanning settings while viewing the image. 7 [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window. [Image Size] button: Click this button to specify the scan area by entering numerical values.
SCANNER/INTERNET FAX [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. 9 Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress.
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning.
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. (1) Scan 1 Internet Fax Fax Data Entry Address Book Original Address Entry Exposure Send Settings Resolution 200X200dpi Address Review File Format PDF PDF File Color Mode Auto/Grayscale Mono2 Quick File Special Modes Scan: Send: 8½x11 Auto (1) Touch the [Data Entry] tab.
SCANNER/INTERNET FAX (1) Enter the selected metadata item. (2) (1) Touch the key of the value that you wish to enter. Data Entry Cancel User ID 6 4 12 OK • When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of text, a text entry screen will appear. Enter the required information.
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: This data is always included in the XML file and is automatically stored on your computer. • Previously defined fields: These fields are automatically recognized by the machine and assigned to appropriate XML tags. These fields are selectable, and can only be included in the XML file if enabled in the Web pages.
CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. This chapter assumes that you are already familiar with copy mode, scanner mode, and the other modes of the machine.
DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, color mode, and special mode settings must be reselected. The stored file is simply retrieved and printed. The numerous original pages must all be rescanned.
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Quick File Folder Main Folder Custom Folder Quick File Folder Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically assigned to each job.
DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Full color original (Text and photo example) Number of pages* Number of files Max. 2500 Size: 8-1/2" x 11" (A4) Max. 3000 Black & white original (Text) Max.
DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive. Every day, every week, or every month can be selected for the deletion cycle, and a time can be set for each selection.
DOCUMENT FILING Files When a file is saved using "File", the following information can be appended. User Name: Name 1 File Name: Meeting handout Password: 12345678 "Meeting minutes" folder Saving a file with this information allows you to distinguish it from other files. User name: Use this to specify the owner of the file. The user name must first be stored in "User List" in the system settings. File Name: A file name can be entered. Folder: Select which folder the file will be saved in.
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data. Copy mode The original is saved as an image file at the same time it is copied. (1) (1) Touch the [COPY] key. (2) (2) Touch the [File] key or the [Quick File] key.
DOCUMENT FILING Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. (2) COPY (1) Touch the [DOCUMENT FILING] key. (1) (2) Touch the [Scan to HDD] tab. DOCUMENT FILING IMAGE SEND Ready to scan to HDD. Press [Start] to scan original. File Retrieve File Information Scan to HDD Original Exposure HDD Status Scan: Store: Auto Auto Resolution 200X200dpi Comp.
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear. If the user that logged in does not have My Folder configured, the folder selection screen will appear.
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This section explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File" can be selected to save an image of the document to the Quick File folder.
DOCUMENT FILING Touch the [OK] key. Scanned data is automatically stored in the quick file folder. Do not store confidential data to the folder. You will return to the base screen of copy mode and the [Quick File] key will be highlighted. OK 3 To cancel Quick File... Touch the [Quick File] key in the screen of step 2 so that it is not highlighted after you touch the [OK] key. Select copy settings and then press the [COLOR START] key or the [BLACK & WHITE START] key.
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder. The image can be retrieved at a later time, allowing you to print or transmit the document without having to locate the original. As an example, the procedure for using "File" while copying is explained below.
DOCUMENT FILING Select copy settings and then press the [COLOR START] key or the [BLACK & WHITE START] key. 4 • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of "SAVING A FILE WITH "Quick File"" (page 6-11). To cancel scanning... Press the [STOP] key ( ).
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-13). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Cancel Touch the [User Name] key.
DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Cancel File Information Touch the [File Name] key. OK A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered. Confidential Password User Name User Unknown File Name Copy_04042010_112030AM Stored to Main Folder Specifying the folder Cancel File Information Touch the [Stored to:] key.
DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. (1) Enable the confidential property. (2) Cancel File Information OK (1) Select the [Confidential] checkbox so that a checkmark appears. Confidential 1 Confidential mode is enabled and a password can be entered. Password User Name Name 1 File Name file-01 Stored to User 1 Password (2) Touch the [Password] key.
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings. The current setting of each key appears to the right of the key. COPY DOCUMENT FILING IMAGE SEND Ready to scan to HDD.
DOCUMENT FILING [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. (1) (2) (4) Scan to HDD/Original OK Scan Size 100% Store Size 8½x11 Auto Original Image Orientation 2-Sided Booklet 2-Sided Tablet (3) (1) Touch the [Scan Size] key.
DOCUMENT FILING [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Scan to HDD/Color Mode Color Mode OK Full Color Auto Color Mode 2 Color B/W Mode Mono2 Grayscale The following settings can be selected for the scanning color when the [COLOR START] key or the [BLACK & WHITE START] key is pressed. Start key [COLOR START] key Mode Scanning method Full Color The original is scanned in full color.
DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-65) in "5. SCANNER / INTERNET FAX". (1) (2) (3) OK Scan to HDD/Special Modes Erase Card Shot Job Build Slow Scan Mode Special Modes (4) (1) (3) [Erase] key (2) [Card Shot] key This function lets you store the front and reverse sides of a card as a single file.
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Placing the original on the document glass cba Portrait original 1 Align the top edge of the original against the side of the document glass with the scale. Landscape original cba (4) COPY (2) (1) (3) DOCUMENT FILING IMAGE SEND File Information Scan to HDD Original Exposure 2 HDD Status Scan: Store: Auto 200X200dpi Comp.
DOCUMENT FILING When Scan to HDD is performed without appending file information, the following user name and file name are automatically assigned to the file. User Name: User Unknown File Name: Mode_Month-Day-Year_Hour-Minute-Second (Example: HDD_04042010_112030AM) Stored to: Main Folder When user authentication is used, the user name that was used for login is automatically selected.
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled. See the sequence that applies to your situation. For information on user authentication procedures, see "USER AUTHENTICATION" (page 1-17) in "1.
DOCUMENT FILING Select the file that you wish to retrieve. File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder File Name User Name Back Date 1 file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.tiff Name 3 04/04/2010 file-04 Name 4 04/04/2010 file-05.tiff Name 5 04/04/2010 Switch Display All Files 2 • Select the folder in the folder selection screen. When the folder is selected, the files in the folder will appear.
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine.
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key" below.) This chapter assumes that the "List screen" format is selected.
DOCUMENT FILING (6) [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order". Select "Date ", "Date ", "File Name ", "File Name ", "User Name ", or "User Name ". The number of displayed file thumbnails can be changed in "Display Items". Select 2 thumbnails or 8 thumbnails.
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. (2) Select the folder that contains the file you wish to use. (1) DOCUMENT FILING IMAGE SEND COPY (1) Touch the [DOCUMENT FILING] key. File Retrieve Scan to HDD HDD Status The folder selection screen will appear. If a different tab appears, touch the [File Retrieve] tab.
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. (1) File Retrieve Scan to HDD HDD Status Ex Data Access Search Main Folder Cancel Job Settings Back file-01 File Name User Name (2) Date Name 1 8½x11 F. Color Select the job. 1 file-01 Name 1 04/04/2010 file-02 Name 2 04/04/2010 file-03.
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings. After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Cancel Job Settings file-01 Name 1 8½x11 Touch the [Print] key. F. Color Select the job.
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 8½x11 F. Color Paper Select (1) Auto 1 (2) (3) (4) (1) (5) Number of Prints (1 999) Special Modes (7) (8) B/W Print (5) [Paper Select] key key Use these keys to set the number of copies. The number of copies can also be selected by directly touching the numeric display and changing the number with the numeric keys.
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Search Main Folder File Name User Name Touch the [Multi-File Print] key. Back To select files of a particular job type, touch the [Switch Display] key, select the job type from the screen that appears, and touch the [OK] key. Touch the [Switch Display] key to show only files of a selected job type.
DOCUMENT FILING (1) Printing a selected file. (2) (3) Cancel Job Settings / Print Number of Selected Files: 5 Number of Prints 1 (1 999) Print and Delete the Data Print and Save the Data Apply the Number from Stored Setting of Each Job. 4 The number of selected files appears in the number of selected files display. If you wish to use the number of copies that was stored with the file, go to step (3).
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Select All Multi-File Print File Name OK User Name Touch the [Batch Print] key.
DOCUMENT FILING Cancel Batch Print User 1/ All Files User Name 4 Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password will be selected. If you do not wish to enter a password, go to the next step. Name 1 Password Delete the Data Print and Delete the Data Print and Save the Data User 1/ Change PRT.No.
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file. After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Cancel Job Settings file-01 Name 1 8½x11 Touch the [Send] key. F. Color Select the job.
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX". Example of scan mode (6) Ready to send. (1) (2) Scan Cancel Internet Fax (7) Fax Address Book (3) Address Entry (4) Send Settings Name 1 file-01 F.
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected.
DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or "Confidential". However, a "Protect" file that is saved in the Quick File folder can only be changed to "Sharing". • A file that is saved in the Quick File folder cannot be changed to "Confidential".
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Touch the [Move] key. Cancel Job Settings file-01 Name 1 8½x11 F. Color Select the job. 1 Print Send Move Delete Property Change Image Check Detail Touch the [Move to:] key. Cancel Job Settings / Move file-01 Name 1 8½x11 F. Color Select the folder the file is moved to.
DOCUMENT FILING Cancel Job Settings / Move file-01 Name 1 8½x11 Touch the [Move] key. F. Color Select the folder the file is moved to. 4 File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) Cancel Job Settings file-01 Name 1 8½x11 Touch the [Delete] key. F. Color Select the job. 1 Print Send Move Delete Property Change Image Check Detail Check the file and then touch the [Yes] key. Delete the file data? 2 Name 1 file-01 No Yes A file whose property is "Protect" cannot be deleted.
DOCUMENT FILING CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-29) Touch the [Image Check] key. Cancel Job Settings file-01 Name 1 8½x11 F. Color Select the job. 1 Print Send Move Delete Property Change Detail Image Check file-01 Image Check Check the image of the file. Back Name 1 2 8½x11 F.
DOCUMENT FILING IMAGE CHECK SCREEN This section explains the image check screen. Back Image Check file-01 8½x11 Name 1 F. Color Display Rotation Detail 0001 (1) (1) (2) 0010 (3) (4) (4) Information display Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll. (You can also touch the keys to scroll.
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination. 1 Print Job Job Queue 2 Press the [JOB STATUS] key.
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name. A folder can also be specified as a search range.
DOCUMENT FILING (B)(D) (C) Using the user name to search (A) Cancel User Name 6 12 18 Default User Direct Entry ABC User 3 OK Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Name 8 Name 9 Name 10 1 2 Name 11 All Name 12 ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name.
DOCUMENT FILING Search User Name Cancel Start Search Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appear.
DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. (2) File Retrieve Scan to HDD (1) Touch the [DOCUMENT FILING] key. DOCUMENT FILING IMAGE SEND COPY Open the folder that you wish to search. (1) HDD Status Search Folder Select 1 (2) Touch the key of the folder that you wish to search.
DOCUMENT FILING (B)(D) (C) Using the user name to search (A) Cancel User Name 6 12 18 Default User Direct Entry ABC User 4 OK Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Name 8 Name 9 Name 10 1 2 Name 11 All Name 12 ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the correct name.
DOCUMENT FILING (1) (2) Cancel Search User Name Start Search Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a confidential folder. Name 1 File or Folder Name file-01 Password Search within Current Folder (2) Touch the [Start Search] key.
CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "System Settings Menu" (page 7-107), "Accessing the System Settings (General)" (page 7-5), or "Accessing the System Settings (Administrator)" (page 7-26).
SYSTEM SETTINGS Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 7-68 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . • Default Settings . . . . . . . . . . . . . . . . . . . . . . . . • Interface Settings . . . . . . . . . . . . . . . . . . . . . . . • Auto Color Calibration . . . . . . . . . . . . . . . . . . . 7-69 7-69 7-70 7-71 Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . • Operation Settings . . . . . . . . . . . . . . . . . . . . . .
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings that are used by general users, and settings that can only be configured by an administrator of the machine.
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings.
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel.
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 7-29). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-94).
SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-13 ■ Paper Tray Settings ● Tray Settings X Tray 1 X Tray 2* X Tray 3* Plain, Auto-Inch 7-13 X Tray 4* X Bypass Select Similar Sizes for Auto Detection 8-1/2" x 14" ● Paper Type Registration – 7-15 ● Auto Tray Switching Enabled 7-15 ● Custom Size Registration (Bypass) Custom 1: X=11", Y=8-1/2" Custom 2: X=11", Y=8-1/2" Custom 3: X=11", Y=8-1/2" 7-15 * When a 500-sheet paper feed unit is installed.
SYSTEM SETTINGS Printer Condition Settings Item Factory default setting Page 7-21 ■ Printer Condition Settings ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size 8-1/2" x 11" X Default Paper Type Plain Paper X Initial Resolution Setting 600dpi (High Quality) X Disable Blank Page Print Disabled X Line Thickness 5 X 2-Sided Print 1-Sided X Color Mode Auto X N-Up Print 1-Up X Fit To Page Enabled 7-21 X Output Print per Unit Enabled Staple* Disabl
SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-24 ■ Document Filing Control USB-Device Check Item Factory default setting – ■ USB-Device Check Page 7-25 User Control Item Factory default setting Page 7-25 ■ User Control* ● Modify User Information – 7-25 * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
SYSTEM SETTINGS Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • Each sheet of paper used for automatic two-sided copying is counted as two pages. • Pages printed directly from the machine such as list prints are included in the "Other Prints" count. • The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
SYSTEM SETTINGS Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings Specify Time Zone If your region is ahead of GMT (Greenwich Mean Time), select [+]. If your region is behind GMT, select [-]. Next, specify the time difference between your region and GMT in hours and minutes. Date & Time Settings Select and set the year, month, day, hour, and minute.
SYSTEM SETTINGS Keyboard Select The layout of the keyboard that appears in text entry screens can be changed. The keyboard layouts that can be selected are shown below. English (US) English (UK) Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List Print (User) Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings.
SYSTEM SETTINGS Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
SYSTEM SETTINGS Tray Settings Paper Tray Tray 1 Tray 2*1 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, User Type Tray 3*1 Size Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"), Auto-AB (A4, A5, B5, 216 mm x330 mm (8-1/2" x 13")), 8-1/2" x 13-2/5" (216 mm x 340 mm), 216 mm x 343 mm (8-1/2" x 13-1/2"), 16K Auto-Inch (8-1/2" x 14", 8-1/2" x 11", 7-1/4" x 10-1/2") Auto-AB (A4, B5, 216 mm x 330 mm(8-1/2" x 13")), 8-1/2" x 13-2/5" (216 mm x 340 mm), 216 mm
SYSTEM SETTINGS Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Enable this setting when paper with a front and reverse side is used. Disable Duplex Enable this setting when paper is loaded that cannot be used for two-sided printing.
SYSTEM SETTINGS Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. • For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-94). Address Book Destinations can be stored in the address book for easy retrieval.
SYSTEM SETTINGS Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. • Direct SMTP:Store a Direct SMTP address in a one-touch key. • Fax: Store a fax number in a one-touch key. • Group: Store multiple addresses as a group for a broadcast transmission. Search Number Set a search number.
SYSTEM SETTINGS Item Description Items appearing when an Internet fax address is stored I-Fax Address Enter an Internet fax address (max. 64 characters). File Format Compression Mode: Select the compression mode for transmission. Request Internet Fax Reception Report Select whether or not you wish to receive a reception report by e-mail after transmission is completed. Items appearing when a Direct SMTP address is stored Use these three settings to set an address for Direct SMTP transmission.
SYSTEM SETTINGS Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. When the [Program] key is touched, the following screen appears.
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-94). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes.
SYSTEM SETTINGS Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
SYSTEM SETTINGS Item Selections Print per Unit • • (Use Print per Unit) (Do not use Print per Unit) Staple*4 • • (Use Staple) (Do not use Staple) • • (Disabled) (Enabled) Output Quick File *1 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other specialized uses, there is normally no need to change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Description Selections Print PS Error When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is printed. • • (Enabled) (Disabled) Binary Processing Receive PostScript data in binary format.
SYSTEM SETTINGS Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Back Folder List Add New Sort Up All Folders ABCD EFGHI JKLMN User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 User 9 User 10 • [Add New] key Use this to add a new custom folder.
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control. Touch the [User Control] key to configure the settings. • User Control settings can only be configured when "User Authentication Setting" (page 7-45) is enabled.
SYSTEM SETTINGS . SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting" (page 7-45) is not enabled, follow the procedure below to log in.
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-45) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen. For more information on the login procedure when user authentication is enabled, see "USER AUTHENTICATION" (page 1-17) in "1. BEFORE USING THE MACHINE".
SYSTEM SETTINGS Login by user number User Authentication OK Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can now be used.
SYSTEM SETTINGS System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 7-6). • For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-94).
SYSTEM SETTINGS Energy save Item Factory default setting Page 7-57 ■ Energy Save ● Toner Save Mode X Print Disabled X Copy Disabled 7-57 ● Auto Power Shut-Off Enabled 7-57 ● Auto Power Shut-Off Timer 45 min. 7-57 ● Preheat Mode Setting 10 min. 7-57 Operation Settings Item Factory default setting Page ■ Operation Settings 7-58 ● Other Settings 7-58 X Keys Touch Sound Middle 7-58 Key Touch Sound at Initial Point Disabled X Auto Clear Setting 60 sec.
SYSTEM SETTINGS Item Factory default setting Page X Scan Customize 1 Address Review Customize 2 File Customize 3 Quick File X Internet Fax*2 (Same as Scan) X Fax*3 7-59 (Same as Scan) X USB Memory Scan Customize 1 – Customize 2 – Customize 3 – X Data Entry*4 (Same as Scan) ● Home Screen Settings*1 – 7-59 Reception Data: Twice Memory Box: Twice 7-60 ● Preview Setting X Default Preview Display Image Send Doc.
SYSTEM SETTINGS Device Control Item Factory default setting Page 7-61 ■ Device Control ● Other Settings 7-61 X AB/Inch Type Setting Inch 7-61 X Default Original Size Settings Copy: None Fax/Image Send: 8-1/2" x 11" Scan to HDD: 8-1/2" x 11" 7-61 X Original Feeding Mode All Disabled 7-61 X Auto Paper Selection Setting Plain Paper 7-61 X Detect Standard in Auto Color Mode 3 7-61 X Registration Adjustment – 7-61 X Fusing Cleaning Mode – 7-62 X Optimization of a Hard Disk – 7-62 X
SYSTEM SETTINGS Copy Function Settings Item Factory default setting Page 7-64 ■ Copy Function Settings ● Initial Status Settings X Color Mode Full Color X Paper Tray Tray 1 X Exposure Type Auto X Copy Ratio 100% X 2-Sided Copy 1-Side to 1-Side X Output Auto ● Other Settings 7-64 7-65 X Copy Exposure Adjustment Color 5 Black & White 5 7-65 X Add or Change Extra Preset Ratios – 7-65 X Setting a Maximum Number of Copies 999 7-65 Side 1 1/2" 7-65 Side 2 1/2" X Initial
SYSTEM SETTINGS Network Settings Item Factory default setting Page 7-68 ■ Network Settings ● IPv4 Settings DHCP 7-68 ● IPv6 Settings Disabled 7-68 ● Enable TCP/IP Enabled 7-68 ● Enable NetWare Enabled 7-68 ● Enable EtherTalk Enabled 7-68 ● Enable NetBEUI Enabled 7-68 ● Reset the NIC – 7-68 ● Ping Command – 7-68 Printer Settings Item Factory default setting Page 7-69 ■ Printer Settings ● Default Settings 7-69 X Prohibit Notice Page Printing Enabled 7-69 X Prohibit Test Pag
SYSTEM SETTINGS Image Send Settings Item Factory default setting Page ■ Image Send Settings 7-72 ● Operation Settings 7-72 X Other Settings 7-72 Default Display Settings Scan (fax when fax option is installed) • Hold settings for a while after scanning has been completed Disabled • Switch Automatically to Copy Mode Screen Enabled Address Book Default Selection 7-72 Tab Switch: ABC, Address Type: All 7-72 Initial Resolution Setting • Scan Apply the Resolution Set when Stored: Disab
SYSTEM SETTINGS Item Factory default setting X Settings to Disable Registration Page 7-73 Disable Registering Destination from Operation Panel All disabled 7-73 Disable Registering Destination on Web Page*4 All disabled 7-73 Disable Registration of Program All disabled 7-74 Disable Registration of Memory Box*2 All disabled 7-74 Disable Destination Registration Using Global Address Search*4 All disabled Disable Registration Using Network Scanner Tool*4 Disabled X Settings to
SYSTEM SETTINGS Item Factory default setting Page Compression Mode at Broadcasting • Black & White MH (G3) • Color/Grayscale Medium Maximum Size of E-mail Attachments (E-mail) Unlimited Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Unlimited 7-76 7-77 7-77 Bcc Setting • Enable Bcc Disabled • Display Bcc Address on the Job Status Screen Disabled 7-77 Disable Scan Function • USB Memory Scan Disabled • PC Scan Disabled Pre-Setting Mail Signature X Default Addr
SYSTEM SETTINGS Item Factory default setting X I-Fax Send Settings Page 7-79 I-Fax Reception Report On/Off Setting Disabled 7-79 I-Fax Reception Report Request Timeout Setting 1 hour 7-79 Number of Resend Times at Reception Error 2 7-79 Maximum Size of E-mail Attachments Unlimited 7-79 Rotation Sending Setting All Enabled 7-80 Printing Page Number at Receiver Enabled 7-80 Recall in Case of Line Busy Times: 2, Interval 3 min.
SYSTEM SETTINGS Document Filing Settings Item Factory default setting Page 7-82 ■ Document Filing Settings ● Other Settings 7-82 X Default Mode Settings Sharing Mode 7-82 X Sort Method Setting Date 7-82 X Administrator Authority Setting Delete File Disabled Delete Folder Disabled Change Password Disabled 7-82 X Delete All Quick Files Delete – Delete quick files at power up (protected files excluded) Enabled 7-82 X Default Color Mode Settings Color Auto Black & White
SYSTEM SETTINGS Item Factory default setting Page ● Document Output Options X Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl. PC-I-Fax)*1 Disabled Fax Send (Incl. PC-Fax)*2 Disabled Scan to HDD Enabled X Scan Send Copy Disabled Scan Send Enabled Internet Fax Send (Incl. PC-I-Fax)*1 Disabled Fax Send (Incl.
SYSTEM SETTINGS List Print (Administrator) Item Factory default setting Page 7-85 ■ List Print (Administrator) ● Administrator Settings List – 7-85 ● Image Sending Activity Report – 7-85 ● Data Receive/Forward List – 7-85 ● Web Settings List*1 – 7-85 ● Metadata Set List*2 – 7-85 *1 When network connection is enabled. *2 When the application integration module is installed.
SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting Page 7-87 ■ Enable/Disable Settings ● Printer Condition Settings 7-87 X Disable Blank Page Print Disabled ● User Control 7-87 7-87 X Disabling of Printing by Invalid User Disabled ● Operation Settings 7-87 7-87 X Cancel Auto Clear Timer Disabled 7-87 X Disabling of Job Priority Operation Disabled 7-87 X Disabling of Bypass Printing Disabled 7-87 X Disable Auto Key Repeat Disabled 7-87 X Disabling of Clock Adjustme
SYSTEM SETTINGS Item Factory default setting ● Image Send Settings Page 7-88 X Other Disabling 7-88 Disable Switching of Display Order Disabled 7-88 • PC Scan Disabled 7-88 • USB Memory Scan Disabled Disable Scan Function X Settings to Disable Registration 7-88 Disable Registering Destination from Operation Panel All disabled 7-88 Disable Registering Destination on Web Page*3 All disabled 7-89 Disable Registration of Program All disabled 7-89 Disable Registration of Me
SYSTEM SETTINGS Product Key Item Factory default setting Page 7-90 ■ Product Key* ● Serial Number – 7-90 ● Internet Fax Expansion Kit – 7-90 ● E-mail Alert and Status – 7-90 ● Application Integration Module – 7-90 ● Application Communication Module – 7-90 ● External Account Module – 7-90 ● XPS Expansion Kit – 7-90 * It may not be possible to use some settings, depending on the peripheral devices installed.
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management.
SYSTEM SETTINGS Other Settings Actions when the Limit of Pages for Output Jobs Automatically print stored jobs after login This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available.
SYSTEM SETTINGS User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. Back User List Delete All Users Add New Index Switch Administrator User 1 Other User Name 1 2 Name 2 Name 3 Name 4 Name 5 ABC Sorting Order Search Number Name 7 Name 6 All ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. • User List This shows the factory-stored users and the currently stored users.
SYSTEM SETTINGS Settings Item User Name Apply User Name to Log-in Name*1 Description Store the name of the user (max. 32 characters). This user name is used as the key name in the login screen, the document filing user name, and the sender name. (The user name must be unique.) Touch this key to enter the user name in the login name. Initial This determines where the user name will appear in the user list. Up to 10 characters can be entered. Index Select the desired custom index.
SYSTEM SETTINGS Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Back Page Limit Group List Add New • [Add New] key Use this to add a new group.
SYSTEM SETTINGS Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Back Authority Group List Add New Group 1 Group 2 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9 Group 10 Group 11 Group 12 • [Add New] key Use this to add a new group.
SYSTEM SETTINGS List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the group's settings are applied. The factory default groups and their settings are shown below.
SYSTEM SETTINGS Item Description Prints (Document Filing) • Color Mode Approval Setting All allowed All allowed Only Black & White Allowed • Special Modes Usage Allowed Allowed Prohibited • Document Filing Image Check Allowed Allowed Prohibited Allowed Allowed Allowed Approval Settings for 2-Sided Print [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] Output Approval Settings All allowed All allowed All prohibited Allowed*2 Only user authority setti
SYSTEM SETTINGS Favorite Operation Group List This is used to store favorite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favorite Operation Group Registration Sets of preferred settings can be configured and registered as groups.
SYSTEM SETTINGS Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be the Registration Model Select one of the previously stored home screens as a template for the new home screen. When selected, the home screen's settings are applied. Display Title Show a title on the home screen.
SYSTEM SETTINGS User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. Back User Count Select All Users Index Switch Show Delete Administrator User 1 Other User Name 1 2 Name 2 Name 3 Name 4 Name 5 ABC Sorting Order Search Number Name 7 Name 6 All ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. • User List This shows the factory-stored users and the currently stored users.
SYSTEM SETTINGS Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below. When a single user is selected Item Description Next This shows the next user (in the order of the registration numbers).
SYSTEM SETTINGS Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240. Select the time that best suits your workplace needs.
SYSTEM SETTINGS Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Disabling of Bypass Printing This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
SYSTEM SETTINGS MFP Display Pattern Setting One of the six color patterns can be selected for the color pattern in the touch panel. A sample of the selected pattern can be viewed. Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For information on customize keys, see the chapters for each function. The settings are shown below. Item Description Customized Keys 1 - 3 Enter a name for the customized key (maximum of 14 characters).
SYSTEM SETTINGS Preview Setting Configure settings for the preview screen that can be used for fax/image send and document filing. Default Preview Display Select the display zoom ratio of the preview screen for fax/image send and document filing. Received Data Image Check Setting Select whether or not a preview of received faxes and Internet faxes is shown.
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings AB/Inch Type Setting Original Feeding Mode The numbers and units of the default settings and input ranges that appear in the setting screens can be switched between inches and AB sizes. The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes.
SYSTEM SETTINGS Fusing Cleaning Mode Use this function to clean the machine's fusing unit when dots or other dirt appear on the printed side of the paper. When this function is executed, a "V" is printed on both sides of the paper and the fusing unit is cleaned. • When "Disabling of Duplex" is enabled (page 7-63), printing only takes place on one side of the cleaning sheet. • If improvement is not noticed after the first time you use the function, try executing the function again.
SYSTEM SETTINGS Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Tray Settings Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions. (When the setting is enabled, scanning is still possible using the document glass.) This setting is used to prohibit tray settings (except for the bypass tray).
SYSTEM SETTINGS Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed.
SYSTEM SETTINGS Other Settings Copy Exposure Adjustment Card Shot Settings This is used to adjust the exposure level when [Auto] is used for the copy exposure. This is used to set the default original size for the card shot function. Both the X (horizontal) and Y (vertical) dimensions of the original can be set from 1" (25 mm) to 8-1/2" (210 mm) in increments of 1/8" (1 mm). Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder.
SYSTEM SETTINGS Auto Selection of Paper Tray that was Last Loaded B/W 600dpi x 600dpi Scanning Mode for Document Feeder When this setting is enabled and the machine is on standby in copy mode, the last paper tray that was loaded with paper automatically becomes the default paper tray for copy mode, until the machine is reset. The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode).
SYSTEM SETTINGS Color Adjustments The following color settings can be configured. Initial Color Balance Setting Auto Color Calibration Color balance values obtained using "Color Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial color balance setting.* Use this feature when you want to repeatedly use a color balance setting for a favorite color or for correction when a change occurs in the color balance.
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF" (page 1-14) in "1. BEFORE USING THE MACHINE ". IPv4 Settings • If the machine will be used on a TCP/IP network, be sure to enable "Enable TCP/IP" below.
SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. A notice page is printed when printing cannot be executed as specified due to insufficient memory or other reason. The notice page indicates the reason.
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text. This allows you to check whether or not print data from the computer is being transmitted to the machine correctly. This is used to enable printing from the network port.
SYSTEM SETTINGS Auto Color Calibration This is used to perform automatic color correction when the color print output appears to contain the incorrect colors throughout the document. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected. Make sure to load 8-1/2" x 11" or A4 white plain paper in the machine. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration.
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-94). Operation Settings The operation settings below apply to all image send functions.
SYSTEM SETTINGS Must Input Next Address Key at Broadcast Setting Erase Width Adjustment This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key.
SYSTEM SETTINGS Disable Registration of Program Settings to Disable Transmission This prohibits the use of the address book when a program is stored. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear Checked: Clear all selections. These settings are used to disable the following transmission operations.
SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax. The stored sender name and fax sender number or Internet sender address will be printed at the top of the received fax. Sender Name Enter the sender name.
SYSTEM SETTINGS Scan Settings Settings related to scanning can be configured. Initial File Format Setting Other Settings This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by touching the [Address Entry] key. Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters).
SYSTEM SETTINGS Maximum Size of E-mail Attachments (E-mail) Pre-Setting Mail Signature To prevent the transmission of excessively large image files by Scan to E-mail, a file size limit can be set from 1 MB to 10 MB in increments of 1 MB. If the total size of the image files created by scanning the original exceeds the limit, the image files are discarded. If you do not wish to set a limit, select [Unlimited]. A signature can be automatically appended to the end of the body text of e-mail.
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. I-Fax Default Settings These settings are used to configure the default settings for Internet fax. Auto Wake Up Print When the [POWER] key ( ) is "off" (but the main power switch is "on") and an Internet fax is received, this function activates the machine and prints the fax. When this function is disabled, received Internet faxes are not printed until the [POWER] key ( ) is switched "on".
SYSTEM SETTINGS Activity Report Print Select Setting This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201, and it can also be set to automatically print at a specified time (once a day only). (The settings can be simultaneously enabled.
SYSTEM SETTINGS Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 5-1/2" x 8-1/2", B5, A5 I-Fax Receive Settings are described below. Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender's name and address, the received image is slightly larger than the standard size.
SYSTEM SETTINGS Receiving Date & Time Print Allow/Reject Mail or Domain Name Setting Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
SYSTEM SETTINGS Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Color Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the information screen for filing will be selected .
SYSTEM SETTINGS Color Data Compression Ratio Setting [Low], [Medium], or [High] can be selected for the default compression ratio for transmission of a stored color file. Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off. Disable Stamp for Reprinting When a stored file is retrieved and printed, this setting prohibits the selection of a "Stamp" setting in the special modes.
SYSTEM SETTINGS Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print For each mode, select whether or not printing of stored files is allowed. Scan Send For each mode, select whether or not scan send of stored files is allowed.
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IPsec Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely.
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other). Printer Condition Settings Device Control Disable Blank Page Print This setting is used to disable blank page printing.
SYSTEM SETTINGS Copy Function Settings Image Send Settings Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs. Other Disabling Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies. The bypass tray is often used to feed label sheets, transparency film, and other special media for which two-sided copying is prohibited.
SYSTEM SETTINGS Settings to Disable Transmission Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. • Group (Direct Entry) • Group (Address Book) • Individual Select All: Select all items. Clear Checked: Clear all selections. Disable Registration of Program This prohibits the use of the address book when a program is stored.
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters). Password (confirmation) Enter the new password once again for confirmation purposes.
SYSTEM SETTINGS Data Backup Settings and information stored in the machine can be saved to USB memory. • This function can be enabled when a USB memory device is installed. • This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job. Storage Backup Address book information and user information stored in the machine can be saved to and retrieved from USB memory. Export This exports data to USB memory.
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
SYSTEM SETTINGS Sharp OSA Settings External Account Setting Animation Play Speed Setting (When the external account module is installed.) Set the playing speed of the animation in the Sharp OSA application. The following settings can be configured. • Standard • High External Account Control When this setting is enabled, the machine enters external totaling mode and the totaling function can be used via an external account application.
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings for Fax (Administrator) List" (page 7-100).
SYSTEM SETTINGS Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. Back Address Book Add New Index Switch Sort Address All AAA AAA BBB BBB 1 CCC CCC DDD DDD 2 EEE EEE FFF FFF GGG GGG HHH HHH ABC Sorting Order Search Number III III Freq. • [Add New] key Use this to add a new address.
SYSTEM SETTINGS Settings Item Description General items stored Address Type Select the type of address to be stored in the address book. In this case, select [Fax]. Search Number Set a search number. The lowest available number is automatically entered. To change the number, enter a number from 001 to 999. A search number that has already been stored cannot be used. Address Name Enter a maximum of 36 characters for the address name. Initial Enter up to 10 characters for the initials.
SYSTEM SETTINGS F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Back Add New Sort Polling Memory Box 1 Box 2 1 Box 3 Box 4 2 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 • [Add New] key Use this to add a new memory box. • List display This displays a list of the currently stored memory boxes.
SYSTEM SETTINGS Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication. • Confidential: Store a memory box for F-code confidential reception.
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Receive Setting Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. • Manual Reception: This can be used when an existing extension phone is connected to the machine.
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 7-94). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)" (page 7-26).
SYSTEM SETTINGS Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page 7-103 Activity Report Print Select Setting • Auto Print at Memory Full Disabled • Print Daily at Designated Time Disabled 7-103 ECM Enabled 7-103 Distinctive Ring Detection Off 7-103 X Fax Send Settings 7-104 Rotation Sending Se
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax numbers. If a hyphen "-" is entered when dialing or storing a fax number, a pause of 2 seconds is inserted. The pause can be changed to any number of seconds from 1 to 15.
SYSTEM SETTINGS Original Print on Transaction Report Activity Report Print Select Setting When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report • Print Out Error Report Only • No Printed Report This setting will not be effective if "Transaction Report Print Select Setting" below is set to "No Printed Report".
SYSTEM SETTINGS Recall in Case of Line Busy Fax Send Settings This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Settings for fax transmission can be configured. Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.
SYSTEM SETTINGS Print Style Setting Fax Receive Settings Settings for fax reception can be configured. This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. Number of Calls in Auto Reception Print Actual Size Cut off Enabled Each received image is printed at full size. If necessary, the image is divided onto multiple sheets of paper.
SYSTEM SETTINGS Receiving Date & Time Print Allow/Reject Number Setting Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of reception is printed on the received image.
SYSTEM SETTINGS APPENDIX System Settings Menu System Settings Total Count Job Count Device Count Default Settings Image Quality Adjustment Clock Adjust Keyboard Select List Print (User) All Custom Setting List Sending Address List Machine Information List Printer Test Page Document Filing Folder List Image Quality Check Chart Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass) Address Control Address Book Custom Index Progra
SYSTEM SETTINGS Image Send Settings Operation Settings Other Settings Default Display Settings Scan Complete Sound Setting Erase Width Adjustment Address Book Default Selection The Number of File Name/Subject/Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Initial Resolution Setting Default Exposure Settings Disable Switching of Display Order Settings to Disable Registration Settings to Disable Transmission Own Name and Destination Set Scan Settings Other Settings
CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorized service representative. System settings System settings are indicated in the "Solutions" column as shown below. In some cases a problem may be solved by enabling the indicated system setting.
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution The fusing unit is hot. Take care not to burn yourself when removing a misfeed. • When removing misfed paper, do not touch or damage the transfer belt. Fusing unit • Carefully pull the paper out without tearing it. • A misfeed may have occurred inside the machine. Check carefully and remove the misfeed. Transfer belt • If the paper tears, be sure to remove all pieces from the machine.
TROUBLESHOOTING HOW TO REMOVE MISFEEDS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 10) for your situation. ☞ (1): page 8-3, (2)-(8): page 8-4, (9)-(10): page 8-5 When removing a misfeed or closing a cover, tray, or the finisher, take care that your fingers do not become pinched.
TROUBLESHOOTING (2) Paper misfeed in the output area (5) Paper misfeed in the reversing unit Remove the misfed paper. Open the right side cover, open the paper conveyor cover, and remove the paper. If the misfeed is not in the above location, grasp the handle on the secondary transfer roller unit, slowly open the unit, and remove the paper.
TROUBLESHOOTING (9) Paper misfeed in tray 1 to tray 4 (in the tray) (10) Paper misfeed in the finisher Open the front cover. When a paper gets twisted to the roller, remove the tray and remove the misfeed paper. While pressing the lever over to the left, slide the finisher to the left until it stops. When pulling out a tray, be sure to open the right cover and check for a paper misfeed.
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. FINISHER Caution Take care that a bent staple does not hurt you. Open the cover. 1 While pressing the lever over to the left, slide the finisher to the left until it stops. 2 Gently slide the finisher until it stops. Lower the staple case release lever and remove the staple case. 3 4 Pull the staple case out to the right. Raise the lever at the front end of the staple case and remove the jammed staple.
TROUBLESHOOTING Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. 7 Gently slide the finisher back to the right until it locks into its original position. Close the cover.
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8 • Auto selection of the color mode does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8 • Two-sided copying does not take place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Two-sided copying does not take place. The paper size of a tray cannot be set. Point to check Solution Does the paper type setting of the selected tray specify a type of paper that cannot be used for two-sided copying? Check "Tray Settings" in the system settings. If the [Disable Duplex] checkbox is selected , two-sided copying using that tray will not be possible. Change the paper type setting to a type that can be used for two-sided printing.
TROUBLESHOOTING Problem Part of the image is cut off. Copies come out blank. Point to check Solution Has an appropriate ratio been selected for the original size and paper size? Select an appropriate ratio setting. Are you using an AB size original? When copying an AB size original, specify the original size manually. Has the correct original size been set? Touch the [Original] key and select the correct size.
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-11 • Color printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-13 • Two-sided printing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Printing does not take place. Point to check Solution Is the IP address selected correctly? (Windows) If the machine does not have a permanent IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes. Print the "All Custom Setting List" in the system settings and check the IP address of the machine. If the IP address has changed, change the port setting in the printer driver.
TROUBLESHOOTING Problem Printing does not take place. Point to check Solution Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask the administrator of the machine to configure an appropriate time in "I/O Timeout".
TROUBLESHOOTING Problem Point to check Solution Direct printing of a file in a shared folder on a computer is not possible. Is "IPsec Settings" enabled on the machine? When "IPsec Settings" is enabled in the system settings (administrator), direct printing of a file in a shared folder may not be possible in some computer environments. For information about "IPsec settings", consult your administrator.
TROUBLESHOOTING Problem Point to check Solution Colors are off. Did you perform "Registration Adjustment"? Ask your administrator to perform "Registration Adjustment". If the colors are out of position in the printed output of a color print job, "Registration Adjustment" can be used to adjust the print position of each color. ➞ System Settings (Administrator) > "Device Control" > "Other Settings" > "Registration Adjustment" If the color tones are off, perform "Auto Color Calibration".
TROUBLESHOOTING Problem Point to check Solution The image is upside down. Is the correct binding position selected for two-sided printing? When two-sided printing is performed, every other page is printed upside down when tablet binding is selected for the binding position. Be sure to set the appropriate binding position. The binding position is selected as follows: Windows: On the [Main] tab of the printer driver. Macintosh: In the [Layout] menu of the print window. (In Mac OS 9.0 to 9.2.
TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18 • The transmitted fax prints out blank at the receiving side. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-19 • The transmitted fax is reduced by the receiving fax machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Transmission does not take place. Point to check Solution Is the telephone line connected securely? Check the telephone line jack, the wall jack, and any extension adapters to make sure that all connections are secure. ☞ CONNECTION TO THE TELEPHONE LINE (page 4-4) Is the correct dial mode set for your line? Ask your administrator to verify that "Dial Mode Setting" is set correctly for the line you are using.
TROUBLESHOOTING Problem Transmission does not take place. The transmitted fax prints out blank at the receiving side. The transmitted fax is reduced by the receiving fax machine. Point to check Solution Does the job status screen (completed jobs) or a transaction report indicate that the transmission was not successful? Perform the transmission again.
TROUBLESHOOTING Problem Transmission does not begin at the specified time. Point to check Solution Is the machine's clock set to the correct time? Set the clock to the correct time. ➞ System Settings > "Default Settings" > "Clock" > "Clock Adjust" Is a transmission in progress? If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission is finished.
TROUBLESHOOTING PROBLEMS RELATED TO TELEPHONE Problem Point to check Solution Dialing is not possible. Is the extension phone connected? Check the telephone line jack, the extension phone jack, the wall jack, and any extension adapters to make sure that all connections are secure. You cannot talk to the other party. Did you dial using the speaker? When you dial using the speaker, you will be able to hear the voice of the other party, but he or she will not hear your voice. Use the extension phone.
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check A one-touch individual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-23 • An address cannot be specified.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-24 • Mode cannot be selected.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem Transmission does not take place. An address cannot be specified. Point to check Solution Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limit cannot be transmitted. Check with your administrator. Did the image file exceed the file attachment size limit of your mail server? (When Scan to E-mail is used.
TROUBLESHOOTING Problem The received image file cannot be opened. Point to check Solution Does the viewer program used by the recipient support the format of the received image data? The recipient may be able to open the file if you change the file type and compression mode selected at the time of transmission. Use a software program that is capable of opening the selected file type and compression mode.
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smaller than the actual original size? Set the scan size to the actual original size. If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
TROUBLESHOOTING Problem Point to check Solution JPEG was selected for the file type but the file was created as a TIFF file. Did you press the [BLACK & WHITE START] key to begin scanning? When [JPEG] is selected for the file type and the image is scanned in Mono 2, the file will be created as a TIFF file. To create the file as a JPEG file, change the color mode to [Full Color] and then press the [COLOR START] key. The image is too light or too dark. (When using PC Scan.
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check A one-touch individual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator.
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-29 • A filed data can not be printed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-29 • A job cannot be stored in a custom folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING Problem A job cannot be stored in a custom folder. Point to check Solution Do custom folders appear in "Folder Information"? (When printing) Click the [Get Folder Name] button in the document filing save screen of the printer driver to call up the custom folders that have been created on the machine. Does the custom folder have a password? Enter the password configured in the machine in the document filing save screen.
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32 • The operation panel cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32 • Printing is not possible or stops during a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been disabled by the administrator? Some functions may have been disabled in the system settings (administrator). Check with your administrator. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings. Check with your administrator. The operation panel cannot be used.
TROUBLESHOOTING Problem Point to check Solution Is a tray out of paper? Add paper as instructed by the message in the touch panel. Is the machine out of toner? When toner runs low, a message will appear to inform you that the toner cartridge must be replaced. To replace the toner cartridge, see the Maintenance & Safety Guide. Has a paper misfeed occurred? Remove the misfeed as instructed by the message in the touch panel.
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem The original misfeeds (automatic document feeder). The paper misfeeds. Point to check Solution Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line. Is the original a long original? When using the automatic document feeder to scan a long original, set the scan size to [Long Size]. (Note that long originals cannot be copied using the copy function.
TROUBLESHOOTING Problem The paper misfeeds. Paper does not feed from the paper tray. The image on paper is skewed. The automatic document feeder does not operate. Point to check Solution Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
TROUBLESHOOTING Problem Smudges appear on printed output. Toner does not adhere well or creases appear in the paper. Point to check Solution Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
TROUBLESHOOTING Problem Point to check Solution Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? A cover or insert is not printed on the specified paper. Has the paper type been set correctly? • Trays 1 to 4: Load the paper with the front side facing up*. • Bypass tray: Load the paper with the front side facing down*. * When the paper type is "Pre-Punched", "Pre-Printed" or "Letter Head", load the paper in the opposite way.
TROUBLESHOOTING Problem Stapling does not take place. Point to check Solution Is a different width of paper mixed in? Stapling is not possible when paper of different widths are mixed together. To perform mixed size stapling, use paper of the same width. When copying, select [Mixed Size Original] in the special modes. Are there more sheets than can be stapled at once? For the maximum number of sheets that can be stapled, see "SPECIFICATIONS" in the Maintenance & Safety Guide.
TROUBLESHOOTING OTHER PROBLEMS Problem Point to check Solution Preview images or thumbnail images do not appear. Are there a number of jobs waiting to be executed? Wait until several of the jobs have been executed. The touch panel screen is difficult to view. Is the display contrast properly adjusted? Touch the brightness adjustment key ( ) on the system bar in the touch panel to adjust the brightness. ☞ 1.
Operation Guide MODEL: DX-C311 DX-C401 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD.
