Operating Instructions (For Facsimile and Internet Fax) Digital Colour Imaging Systems Model No. DP-C406 / C306 / C266 Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.
Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer. Quick Reference Guide Describes the basic procedures for each function, and introduces various settings for Copy function. Accessories Operating Instructions (For Basic) Describes the overview of this machine.
Conventions Icons The following icons are used in this manual. Icon Description Indicates important information that must be read in detail. Indicates reference information. Notation The following notations are used in this manual. Notation For Keys and Buttons Description Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch Panel Display are depicted as “xxx”. Ex: Press the Start key and select “More Menus”.
Table of Contents Chapter 1 Getting To Know Your Machine Menu Map............................................................................................................................ Chapter 2 Basic Fax Transmission Placing Originals.................................................................................................................. How to Place Originals.................................................................................................... Fax Transmission Procedure...
Chapter 3 Convenient Fax Features Time Controlled Communication (Deferred) ........................................................................ Deferred Transmission ...................................................................................“Transmit” Deferred Polling................................................................................................. “Polling” Polling ..................................................................................................................
Printing a Document Received in Memory ...................................................................... Chapter 5 98 Internet Fax What is Internet Fax? .......................................................................................................... 100 What is Internet Fax? ...................................................................................................... 100 Using the Internet Fax Feature ...............................................................................
Routing Setup Flow ......................................................................................................... 140 Settings for Inbound Routing ........................................................................................... 141 Programming the Address Book for Inbound Routing ..................................................... 142 Using the Relay Feature ......................................................................................................
What is Program Key? .................................................................................................... 185 Programmable Items ....................................................................................................... 185 Setting for Program Dialling ...............................................................“02 Program Dial” 186 Setting for Group Dialling .......................................................................“01 Group Dial” 188 Editing a Group Dialling ..
Index ....................................................................................................................................
Menu Map 1Getting To Know Your Machine Chapter 1 Getting To Know Your Machine The main screen and menu for Fax features are as follows.
Basic Menu Screen Quality Adj. (Setting Original Quality: see page 33) File Type and Name (Setting a File Type and a File Name: see page 125) Original Size (Setting the Original Size: see page 36) 2-Sided Original (Transmitting 2-Sided Originals: see page 38) Job Build and SADF (Job Build and SADF: see page 44) Verification Stamp (Verification Stamp: see page 40) Memory (Transmitting a Document Stored in Memory: see page 42) Direct (Direct Transmission: see page 46) Comm.
- Polled (Storing Documents to be Polled: see page 63) • Advanced Comm. Chapter 1 Getting To Know Your Machine - Mail Box (Using a Mailbox (Confidential Communication): see page 65) - Sub Address Transmit (Sub-Address Communication: see page 73) - Lan Relay XMT (Relayed Transmission from Internet Fax: see page 154) More Menus > Select Mode Screen • • • • • • Password XMT (Password Transmission: see page 79) Comm.
More Menus > Print Out Screen • • • • • Journal (Transaction Journal: see page 196) Address Book List (Address Book List: see page 205) Program List (Program List: see page 207) Fax Parameter List (Fax Parameter List: see page 209) IND. XMT Journal (Individual XMT Journal: see page 211) Chapter 1 Getting To Know Your Machine • Print File (Printing a Communication Reservation File: see page 169) • Add Document (Adding Documents to a Communication Reservation File: see page 171) • Retry Incomp.
Placing Originals 2Basic Fax Transmission Chapter 2 Basic Fax Transmission 14 How to Place Originals On the ADF Originals can be set up to the Upper Limit Indicator. Upper Limit Indicator Upper Guide Original Guides Adjust the Original Guides to the original’s width. Notice for ADF Do not use the following type / flawed originals. • Drawing papers, Transparencies, Labeling paper, Heavy weight papers, Thin Art papers, Film, Thermal papers.
On the Platen Glass • If the original is not positioned properly, a portion of the original may not be scanned. • For originals smaller than A5 size, position the original within the A5 area and select A5. Original Orientation A5 A5 Ex: A5 For Portrait Orientation Original Guides A4 Align the original to the top left corner mark ( ).
Sending Non-Standard Size Originals Rotation XMT A Scanning Direction The portion labelled “P” that exceeds the standard original size is not sent. EX: A3 size A z When an oversized original is sent to another machine, it may be reduced in accordance with the other party’s recording paper size. A4 size Scanning Area 8 mm with Header Area 5 mm 5 mm The original’s border (grey area) will be lost during scanning.
Original Size Maximum Size Minimum Size 140 mm 2000 mm 140 mm 279 mm Scanning Direction Scanning Direction From the Platen Glass Maximum Size 432 mm 279 mm Chapter 2 Basic Fax Transmission From the ADF For Auto Reset When the pop-up screen is displayed while setting the address or facsimile mode, select “Continue?” on the Touch Panel Display, or press the Stop key on the Control Panel. z The initial setting for Auto Reset Time is 1 minute.
Fax Transmission Procedure Chapter 2 Basic Fax Transmission You can send originals via a telephone line by simply entering the fax number using the Keypad or the Address Book. The basic procedure of transmitting a fax on this machine is as follows. z The Facsimile function is available only when the optional G3 Fax Communication Board is installed. 1 Place original(s). 2 Press the Fax key to open the Fax screen. Face up.
Select “More Menus” if additional settings are required. z The scanned data is sent in black and white (Grey Scale). z For instructions on how to cancel a transmission, refer to Cancelling a Communication (see page 53). z When sending from the Platen Glass, place the next original and follow the instructions displayed on the Touch Panel Display. z Deferred Transmission (see page 57) 3 Enter the fax number using the Keypad, or select a destination.
Entering a Destination Chapter 2 Basic Fax Transmission Stations can be entered by using the following methods or a combination of these: • Manual Dialling Enter the telephone number directly. (See below) • Using the Address Book Use the pre-programmed Address Book. - Use a Key Name (see page 22) - Select from “Favourites” (see page 22) - Use Group Dialling (see page 23) • Searching for a Destination Search the Address Book or the Global directory service (LDAP).
z Fax number entry is also possible from the “Number Pad” in the Address Book screen, instead of the Control Panel Keypad. Using “ ” z A “/” symbol appears when the dialling method is changed from “Pulse” to “Tone”. Number Pad Screen z The standard setting for “06 Dialling Method” is “Tone”. Ex: After entering 9, select “ ” to switch to tone dialling. Tone symbol Using “Sub-Address” z Select “Sub-Address” to enter a subaddress destination after the fax number.
Chapter 2 Basic Fax Transmission Using the Address Book Select from “Favourites” Use a Key Name If a destination is registered as a Favourite in the Address Book, it can be selected using the “Favourites” tab. If a destination is registered in the Address Book, it can be selected by using a Key Name. z The fax numbers must be pre-programmed into the Address Book. Refer to Adding a Fax Number into the Address Book (see page 176). 1 2 3 4 Follow the step 1 and 2 on page 18.
Use Group Dialling z The group dialling button must be preprogrammed. Refer to Setting for Group Dialling (see page 188). 1 2 3 Follow the step 1 and 2 on page 18. Select “Program/Group”. Select the button for the desired destination group. Chapter 2 Basic Fax Transmission For transmission to multiple destinations using group dialling, follow the steps below. z To cancel a choice, select the same destination again.
Searching for a Destination Chapter 2 Basic Fax Transmission Search through the Address Book (Local Search) Select “Search” to look through the Address Book for the desired destination by the entry name. z Select “Global” to search fax numbers or Email addresses in the LDAP server (See page 25). z This feature is available in certain countries only. 1 2 Follow the step 1 and 2 on page 18. 4 Select “Search”. Select a destination, and then select “OK”.
Search through the LDAP Server (LDAP Search) Select “Global” on the displayed screen to use the LDAP Search feature. Contact your network administrator to check whether the LDAP Search feature is available in your particular environment. z An LDAP server must be configured before using the LDAP search function. For more details, refer to Fax/ Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. 1 2 3 Follow the step 1 and 2 on page 18. Select “Search”.
5 Chapter 2 Basic Fax Transmission 6 Select a destination, and then select “OK”. 1 2 z Only one destination can be selected. z You can change the entry screen by selecting “Email” or “Fax Number”. z Select or to scroll the search results. z Select “Detail” to open the more detailed information screen. Select “Close” to exit the detailed information screen. z To cancel a search operation, select “Cancel”.
Redialling z The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. 1 2 3 Follow the step 1 and 2 on page 18. Select “Redial”. Confirm that this is the fax number that you want to send to, and then select “OK”. Chapter 2 Basic Fax Transmission To redial the most recently dialled number, follow the steps below.
Preventing Accidental Transmission to Multiple Destinations Chapter 2 Basic Fax Transmission This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination. Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations.
Confirming the Destination You can confirm the entered destinations. 1 Select “Destinations: ###”. (###: Number of selected addresses) When Confirmation of the Destinations is Always Required When the Function Parameter “125 Confirm Stations” (Fax/Email Settings > Fax Parameters) is set, a message prompting the confirmation of destinations appears if the Start key is pressed before the destinations are confirmed.
3 Chapter 2 Basic Fax Transmission 30 Select the desired field button, and confirm destinations. z To add a destination, select “OK”, and then select the desired destination. Select “Destinations: ###” to confirm the destinations again. z To delete a destination, select a destination, and then select “Delete” and “Yes”. 4 Select “OK”, and then press the Start key. z The original(s) are stored into memory with a file number. Then the Fax transmission starts.
Transmission with Destination Monitoring z This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. 1 Place original(s). Raises the monitor volume. z If the Platen Glass is used, only one page can be transmitted at a time. Lowers the monitor volume. z Refer to Placing Originals (See page 14). 2 3 Select once to recall the last dialled fax number. Select twice to insert a pause (dialling interval).
Chapter 2 Basic Fax Transmission Talking to the Remote Party Before Transmission If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below. 1 Place original(s). z If the Platen Glass is used, only one page can be transmitted at a time. z Refer to Placing Originals (see page 14). 2 3 4 5 6 Press the Fax key. Lift the handset of the external telephone. Dial the telephone number.
Setting Original Quality Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed. Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent. Text Photo Text/Photo Density Adjust the density according to your requirements. Lighter Darker Resolution Adjust the resolution according to your requirements.
1 Original Type Place original(s). Chapter 2 Basic Fax Transmission Select for text-only originals. z Refer to Placing Originals (see page 14). 2 3 Press the Fax key. Select for originals in which text and photos are mixed. Select “Basic Menu”. Select for photo-only originals. z If a photo original is scanned in the “Text” mode, the scanned image can be indistinguishable in the halftone area. z When “Text/Photo” or “Photo” is selected, you cannot select the “Std” Resolution setting.
6 1 2 z Refer to Entering a Destination (see page 20). 7 Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number. Chapter 2 Basic Fax Transmission Select “Address Book”, and then select a destination.
Setting the Original Size Chapter 2 Basic Fax Transmission The original’s size is usually detected automatically when an original is placed on the Platen Glass. If the size is not detected automatically, or you would like to change the detected size, you can set the Original Size manually by following the procedure below. Original size is not detected automatically. Original size is not detected correctly. Icon of the original is not displayed.
4 8 Select “Original Size”. Press the Start key. z The Confirmation screen appears each time an original is scanned. z When the last original is scanned, select “No” to start transmission. 5 Select the Original Size, and then select “OK”. A3 B4 A4 A4R A5 A5R 6 Chapter 2 Basic Fax Transmission The original(s) are stored into memory with a file number. Set “Quality Adj.” as required. z Refer to Setting Original Quality (See page 33). 7 Select “Address Book”, and then select a destination.
Transmitting 2-Sided Originals Chapter 2 Basic Fax Transmission 2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position, and transmitted. Two binding edge selections are available: • Long Edge: 2-sided scanning is aligned to the long edge of the original. • Short Edge: 2-sided scanning is aligned to the short edge of the original. Long Edge z This feature works only when originals are loaded in the ADF.
4 8 Select “2-Sided Original”. Press the Start key. 5 Select a binding position, and then select “OK”. Select when the binding position is on the long side of the original. Select when the binding position is on the short side of the original. 6 Set “Quality Adj.” as required. z Refer to Setting Original Quality (see page 33). 7 Chapter 2 Basic Fax Transmission The original(s) are stored into memory with a file number. Then starts dialling the telephone number.
Verification Stamp Chapter 2 Basic Fax Transmission This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark. Ex: Scanning Direction Verification Stamp z The scanned document(s) are stamped after feeding through the ADF. z The standard setting of the Verification Stamp is “Off”. The stamp setting can be changed with the Function Parameter “04 Stamp (HOME)” (Fax/Email Settings > Fax Parameters).
Select “Verification Stamp”. 5 Set “Quality Adj.” as required. z Refer to Setting Original Quality (see page 33). 6 Select “Address Book”, and then select a destination. 1 2 Chapter 2 Basic Fax Transmission 4 z Refer to Entering a Destination (see page 20). 7 Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number. z The setting of the “Verification Stamp” is returned to Off after the transmission is completed.
Transmitting a Document Stored in Memory Chapter 2 Basic Fax Transmission Documents can be quickly scanned and stored in the memory before transmission. This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the Fax transmission to complete. In addition to the Memory transmission, the machine supports the Direct transmission feature.
1 7 Place original(s). 2 3 Press the Fax key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number. z For instructions on how to cancel a transmission, refer to Cancelling a Communication (see page 53). Select “Basic Menu”. 4 Select “Memory”. 5 Set “Quality Adj.” as required. Chapter 2 Basic Fax Transmission z Refer to Placing Originals (see page 14). Press the Start key. z Refer to Setting Original Quality (see page 33).
Job Build and SADF Chapter 2 Basic Fax Transmission The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF. Special originals (thin paper, etc.) can be fed from the ADF for Memory transmission. This function is available when “Job Build and SADF” is selected in the “Basic Menu”. z The standard setting of “133 Job Build and SADF Mode” is set to “No”.
Select “Job Build and SADF”. 5 Set “Quality Adj.” as required. z Refer to Setting Original Quality (see page 33). 6 Select “Address Book”, and then select a destination. 8 If you have another original(s), place the next original(s) within 5 seconds after the last original is scanned. Face up. Up to 100 sheets (80 g/m2 / A4) z If you do not place the next original(s) within 5 seconds, the message “Another Original?” will be displayed. 1 Select to place another original(s).
Direct Transmission Chapter 2 Basic Fax Transmission Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below. • When you want to send the documents right away. • When you want to send a large amount of documents. Original(s) To a single destination Memory z Direct transmission cannot be used to send documents to multiple destinations.
Select “Direct”. 5 Set “Quality Adj.” as required. z Refer to Setting Original Quality (see page 33). 6 Select “Address Book”, and then select a destination. 1 Chapter 2 Basic Fax Transmission 4 2 z Refer to Entering a Destination (see page 20). 7 Press the Start key. Transmission starts immediately upon scanning. z For instructions on how to cancel a transmission, refer to To Cancel Direct Transmission: (see page 54).
Verifying Communication Status Chapter 2 Basic Fax Transmission To verify the communication status, follow the steps below. 1 2 3 4 48 Press the Fax key. Select “Basic Menu”. Select “Comm. Status” while the call session is in progress. Verify the communication status. 5 When the verification is completed, select “OK”.
Rotated Transmission Set the Function Parameter “78 Rotation XMT” (Fax/Email Settings > Fax Parameters) to “Valid”. This allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in the portrait position, so that it is transmitted in the same orientation as it would have been loaded in the landscape position. z The standard setting of “78 Rotation XMT” is set to “Valid”.
Batch Transmission Chapter 2 Basic Fax Transmission The Batch Transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a Batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call.
If your PBX requires a PIN (Personal Identification Number) code to access an external line, your machine can be set to prompt the user to enter the PIN code before dialling. This function is available when the Function Parameter “39 PIN Code Access” (Fax/Email Settings > Fax Parameters) is set to “Suffix” or “Prefix”. When “39 PIN Code Access” is set to “Prefix”, the dialling procedure is as follows. (Available for some countries only.) z This feature is available in certain countries only.
Using Program Keys Chapter 2 Basic Fax Transmission If frequently used communication tasks are pre-programmed onto a respective program dialling button, the programmed operating sequence can be recalled by simply selecting the assigned button. Program dialling not only simplifies repetitive and complex operational sequences but also prevents operator errors. To use a Program key, follow the steps below. z To use this feature, the operating sequence must be programmed onto the button in advance.
Cancelling a Communication To Cancel Memory Transmission: 1 2 3 4 Press the Fax key. Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Chapter 2 Basic Fax Transmission To cancel a communication, follow the steps below. Select “Yes” to print a communication journal, or “No” if a communication journal is not desired.
To Cancel Direct Transmission: Chapter 2 Basic Fax Transmission 54 1 Press the Stop key while the communication is in progress. 2 Select “Yes” to stop a communication. 3 Remove the document.
Dial Prefix • LDAP database search for fax phone numbers (Directory Search) • Import an existing fax phone number list in CSV file format (Network Address Book Editor software) The phone numbers in the database are usually 10-digit numbers (It differs in each countries’ specifications) that are not in the format of phone numbers actually dialled through a PBX. Ex: (In the case of 10-digit number in the database.
1 Chapter 2 Basic Fax Transmission 2 3 Press the Function key to open the Function Parameters screen. 6 Select “120-159”. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. z You can also proceed to step 8 by entering 122 with the Keypad and pressing the Start key. 7 4 Select “122 Dial Prefix”. Enter the Key Operator password, and then select “OK”. 8 1 2 Enter the Dial Prefix Number (4 digits), and then select “OK”.
Time Controlled Communication (Deferred) 3Convenient Fax Features The time must be pre-programmed in advance to send document(s) to a single or multiple destinations at a deferred time within the next 24 hours. The document is scanned and stored in memory as a reserved document until the pre-programmed time lapses. The transmission starts at the pre-programmed time. 11:00 21:00 Programmed to transmit at 21:00 Transmitted z Up to 50 built-in timers can be set for deferred communication.
5 Chapter 3 Convenient Fax Features Set the deferred time, and then select “OK”. Press the Start key. Document(s) are stored into memory. z The programmed deferred communication time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page 165). 1 2 z Set the time in the 24-hour format. Ex: 21:00 z If you make a mistake, select “Clear” to delete entries one digit at a time. 6 Set “Quality Adj.” as required.
Deferred Polling Receiver Pre-programmed Communication Time Sender Request to Poll Document(s) Memory z Up to 50 built-in timers can be set for deferred communication. z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents. z If a password is not set in the polled station, you may poll the other station even though your machine has a password.
4 Chapter 3 Convenient Fax Features Enter a communication time, and then select “OK”. Press the Start key. Polling starts when the pre-programmed time is reached. z The programmed deferred communication time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page 165). 1 2 z Enter the time in the 24-hour format. Ex: 18:00 z If you make a mistake, select “Clear” to delete entries one digit at a time.
Polling Polling is a process of calling the other station(s) for document retrieval. The other station must know in advance that you will call, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time. The receiving station initiates the call, therefore, it pays for the communication charges.
4 Chapter 3 Convenient Fax Features If a password is required, enter the password, and then select “OK”. 1 2 z If you have set the polling password in the Function Parameter “26 Polling Password” (Fax/Email Settings > Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one. 5 Select a destination. z Refer to Entering a Destination (see page 20). 6 Press the Start key. Polling starts.
Storing Documents to be Polled You must prepare your machine by storing document(s) into memory ahead of time. To ensure security, set the polling password that is shared with the receiving station. The receiving station initiates the call, therefore, it pays for the communication charges. Sender (Waiting for Polling request) Store document(s) into memory. Memory z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.
5 Chapter 3 Convenient Fax Features If a password is required, enter the password, and then select “OK”. 1 2 The scanned document is stored in the memory as a polled file ready for transmission upon receiving a polling request. z You can still send or receive documents even when the machine is setup to be polled. z To delete a polled file, refer to Deleting a Communication Reservation File (see page 167). z Only one polled file can be stored in memory.
What is Confidential Communication? The confidential mailbox allows communication with other compatible models using a 8 to 16-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code in the memory. These documents can only be printed by the person who has the correct confidential code. • A confidential reception report is printed whenever confidential documents are received on the machine. • 49 mailboxes are available on the machine.
Confidential Transmission Chapter 3 Convenient Fax Features To transmit a confidential document, follow the steps below. z You must have a mailbox password (8 to 16 digits) setup and shared with the receiving machine. 1 Place original(s). 5 Select “Transmit”. z Refer to Placing Originals (see page 14). 2 3 Press the Fax key. Select “More Menus”. 6 4 Enter the mailbox password (8 to 16 digits), and then select “OK”. Select “Mail Box”.
8 Select a destination. z Select an address, except the address registered for Relayed transmission. 9 Press the Start key. The original(s) are stored into memory with a file number. Then starts dialling the telephone number. Chapter 3 Convenient Fax Features z Refer to Entering a Destination (see page 20).
Confidential Polling Chapter 3 Convenient Fax Features 1 2 Press the Fax key. 5 Select “More Menus”. Enter the mailbox password (8 to 16 digits), and then select “OK”. 1 3 4 Select “Mail Box”. 2 z If you make a mistake, select “Clear” to delete entries one digit at a time. 6 Select “Polling”. Select a destination. z Refer to Entering a Destination (see page 20). z Select an address, except the address registered for Relayed transmission. 7 Press the Start key.
Storing Documents for Confidential Polling Place original(s). z Refer to Placing Originals (see page 14). 2 3 6 Enter the mailbox password (8 to 16 digits), and then select “OK”. Press the Fax key. Select “More Menus”. 1 2 The documents are stored in the mailbox, and will be transmitted upon receiving the confidential polling request. 4 Select “Mail Box”. z For instructions on how to delete a confidential document polled for transmission, refer to Deleting a Confidential Document (see page 72).
Printing a Received Confidential Document Chapter 3 Convenient Fax Features 70 When confidential documents are received, a confidential reception report is printed. This section explains how to read a confidential reception report and print the received confidential documents. z After a received confidential document is printed, it is deleted from the mailbox. z If the machine receives documents having the same password, they are stored into the same mailbox. z 49 mailboxes are available.
Printing a Received Confidential Document z After a received confidential document is printed, it is deleted from the mailbox. 1 2 Press the Fax key. 4 Select “More Menus”. 5 3 Select “Print File”. Select “Mail Box”. Enter the mailbox password (8 to 16 digits), and then select “OK”. 1 Chapter 3 Convenient Fax Features To print a received confidential document, follow the steps below. 2 The document is printed and deleted from the mailbox.
Deleting a Confidential Document Chapter 3 Convenient Fax Features 72 To delete a confidential document in a mailbox, follow the steps below. 1 2 Press the Fax key. Select “More Menus”. 5 Enter the mailbox password (8 to 16 digits), and then select “OK”. 1 2 Documents in the mailbox are deleted. 3 Select “Mail Box”. 4 Select “Delete File”. z If you make a mistake, select “Clear” to delete entries one digit at a time.
Sub-Address Communication What is Sub-Addressing? Sub-addressing is a T.30 communications protocol recommended by ITU-T. • A centre machine supporting the Memory feature is required on the fax network to implement subaddressed communications. For more details, contact your local authorised Panasonic dealer. • In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digits).
Sub-Addressed Transmission Using Address Book Chapter 3 Convenient Fax Features To transmit a document by sub-addressing, follow the steps below. z This feature cannot be used when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 32). 1 Place original(s). 5 z Refer to Placing Originals (see page 14). 2 3 Enter a sub-address, and then select “OK”. Press the Fax key. Select “More Menus”. 1 2 z The sub-address can be up to 20 digits.
7 Set “Quality Adj.” as required. 8 Select a destination. z Refer to Entering a Destination (see page 20). z Select an address, except the address registered for Relayed transmission. 9 Press the Start key. Sub-addressed transmission starts. Chapter 3 Convenient Fax Features z Refer to Setting Original Quality (see page 33).
Sub-Addressed Transmission Using Manual Dialling Chapter 3 Convenient Fax Features To enter a sub-address directly from the Keypad, follow the steps below. z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. z This feature does not work when dialling from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 32).
6 Enter a sub-address. z If you need to enter a sub-address containing a blank space (Ex: 123 456), input the sub-address from “Advanced Comm.” > “Sub Address Transmit” (See page 74). z If you make a mistake, select “Clear” to delete entries one digit at a time. 7 Press the Start key. Sub-addressed transmission starts. Chapter 3 Convenient Fax Features z The telephone number and sub-address field can be up to 36 digits in length. However, the sub-address itself is limited to 20 digits.
Password Communication Chapter 3 Convenient Fax Features What is Password Communication? Password communications, including Password transmission and Password reception prevents your machine from sending a fax to a wrong station or receiving a fax from an unauthorised station. You can set Password transmission and Password reception independently, or both together. To use Password transmission, you must set a 4-digit transmission password in advance.
Password Transmission z You must set the password (4 digits) in the Function Parameter “43 Password-Transmit” (Fax/Email Settings > Fax Parameters) in advance. 1 Place original(s). 5 Select “Password XMT”. 6 Select “On”, and then select “OK”. z Refer to Placing Originals (see page 14). 2 3 4 Press the Fax key. Select “More Menus”. Chapter 3 Convenient Fax Features To utilize the Password-protected Transmission feature, follow the steps below. Select “Select Mode”.
8 Chapter 3 Convenient Fax Features 80 Select a destination. z Refer to Entering a Destination (see page 20). z Select an address, except the address registered for Relayed transmission. 9 Press the Start key. Password-protected transmission starts. z The transmission fails if the password of both units does not match.
Setting Password-Protected Transmission z You must program a password (4 digits) in advance. 1 2 3 4 Press the Function key to open the Function Parameters screen. 5 Select “01 Fax Parameters”. 6 Select “40-79”. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. Chapter 3 Convenient Fax Features To always utilize Password-protected transmissions, follow the steps below. Enter the Key Operator password, and then select “OK”.
7 Chapter 3 Convenient Fax Features 8 Select “43 Password-Transmit”. Enter the password (4 digits), and then select “OK”. 1 2 z If you make a mistake, select “Clear” to delete. 9 Select “On” or “Off”, and select “OK”. 1 2 z You can change the setting temporarily in “Password XMT” of “More Menus” for each transmission (See page 79). z Press the Reset key to return the machine to the initial screen of the current active mode.
Printing Communication Journal • If “Comm. Journal” is set to “On” in “More Menus”, a communication journal is printed at the end of each transmission communication. • For instructions on how to read the communication journal, refer to Communication Journal (see page 202). ************* - Comm. Journal- **************** Date dd-MMM-yyyy ** Time 15:00 ********* Mode = Memory Transmission Start = dd-MMM 14:50 End = dd-MMM 15:00 File No.= 050 STN No. 001 002 003 004 Comm.
1 Place original(s). 6 Chapter 3 Convenient Fax Features z Refer to Placing Originals (see page 14). 2 3 Select “On”, “Off”, or “Inc Only”, and then select “OK”. Press the Fax key. Select “More Menus”. 1 2 Select to print a communication journal after each transmission. 4 Select not to print a communication journal. Select “Select Mode”. Select to print a communication journal only when transmission has failed. 7 Set “Quality Adj.” as required.
Transmitting a Document with a Cover Sheet Sample Fax Cover Sheet ***** Facsimile Cover Sheet ***** dd-MMM-yyyy 15:00 Message To: SALES DEPT. Message From: PANASONIC 201 555 1212 01 Page(s) Following This Cover Page Text Area 60 characters for 1 line (Up to 10 lines) Chapter 3 Convenient Fax Features Documents can be transmitted with a cover sheet stating the date and time of the transmission, destination station name, and total number of pages.
1 Place original(s). 6 Select “On”, and then select “OK”. Chapter 3 Convenient Fax Features z Refer to Placing Originals (see page 14). 2 3 Press the Fax key. Select “More Menus”. 1 2 Select to attach a cover sheet. Select not to attach a cover sheet. 4 Select “Select Mode”. 7 Set “Quality Adj.” as required. z Refer to Setting Original Quality (see page 33). 8 5 Select a destination. Select “Cover Sheet”. z Refer to Entering a Destination (see page 20). 9 Press the Start key.
Receiving Documents 4Fax Reception Automatic Reception The machine receives documents automatically. The machine answers all incoming calls (including voice calls). Manual Reception When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to initiate a fax call. Or, if the caller answers and says he/she wants to initiate a fax call, press the Start key and then hang up the handset. Refer to Manual Reception (see page 88).
Manual Reception Chapter 4 Fax Reception 88 When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax. • Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Manual”. 1 2 3 4 When your telephone rings, lift the external telephone handset. If a document is loaded on the ADF, remove it. When you hear a beep, press the Start key. Hang up the phone.
Print Reduction and Duplex Recording This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages. This machine is equipped with the Print Reduction function to solve this problem. You may select the most appropriate setting described below.
When Print Reduction is Set to “Fixed” Chapter 4 Fax Reception With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) set to “Fixed”, the machine prints all incoming documents reduced at the reduction ratio pre-programmed in the Function Parameter “25 Reduction Ratio” (Fax/Email Settings > Fax Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of 1%).
Substitute Memory Reception When a received document is saved in memory as substitute memory reception, the message “Message in Memory” appears on the Touch Panel Display. The saved documents will be printed automatically when you replenish the paper and toner and/or clear the jammed paper.
Convenient Reception Features Chapter 4 Fax Reception This machine supports certain convenient-to-use reception features. Program these features as required. Selective Reception Your machine has the Selective Reception function which can prevent receiving unnecessary documents (junk fax and direct mail, etc.).
Fax Forwarding Sender A Receiver Forward Sender B Chapter 4 Fax Reception This feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night or during holidays. z The standard setting of the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) is set to “Invalid”.
Password-Reception Chapter 4 Fax Reception Password reception will prevent receiving fax from unauthorised stations. To use the Password Reception function, you must set a 4 digits receiving password in advance. The password must be shared with the other compatible Panasonic machine(s). If the password in your machine does not match the receiving password in the other compatible Panasonic machine(s), the reception will fail.
Junk Fax Filter Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception. Receiver Sender A (ID No: 123456789) Station Name Fax Number Junk Fax Number A 123456789 1234567890 B 987654321 987654321 Chapter 4 Fax Reception This machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.
Receive to Memory Chapter 4 Fax Reception What is Memory Reception? Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray. • If the Memory Reception feature has been set in Function Parameters, the message “Receive to Memory” appears on the Touch Panel Display. • Documents received in memory are printed when the pre-programmed password is entered. The received documents are deleted from memory when the printing completes.
Programming Memory Reception 1 2 Press the Fax key. Select “More Menus”. 5 Select “On”, and then “OK”. Memory reception is programmed. 1 3 Select “Select Mode”. 2 Select to enable memory reception. Chapter 4 Fax Reception To enable memory reception, follow the steps below. Select to cancel memory reception. Select to print a document received in memory. 4 Select “Receive to Memory”.
Printing a Document Received in Memory Chapter 4 Fax Reception When a document is received in memory, a message is displayed. To print a document received in memory, follow the steps below. 1 2 3 98 Press the Fax key. Select “More Menus”. Select “Select Mode”. 4 Select “Receive to Memory”.
5 Select “Print”, and then “OK”. 1 Select to enable memory reception. Select to disable memory reception. Select to print a document received in memory. 6 Chapter 4 Fax Reception 2 If a password is pre-programmed, enter the password (8 digits), and then select “OK”. 1 2 z This screen appears when the password is set in the Function Parameter “37 Receive to Memory” (Fax/Email Settings > Fax Parameters). z The entered password is masked with “*”.
What is Internet Fax? 5Internet Fax Chapter 5 Internet Fax What is Internet Fax? It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet or the Internet without using the telephone line. This machine can be connected to 10Base-T/100Base-TX/1000Base-T Ethernet LAN (local area network).
Transmitting to a Fax via a Relay Station (Relay Transmission) z Refer to Relay Transmission (see page 104). Using the Internet Fax Feature To use the Internet Fax feature, a network cable must be connected to the machine, and the network environment must be properly configured in Function Parameters. For setup instructions, refer to Preparing to Use Internet Fax (see page 109). Chapter 5 Internet Fax Email can be transmitted as normal fax documents via a relay station. Email can also be broadcasted.
What Internet Fax Can Do Chapter 5 Internet Fax This section introduces the functions of the Internet Fax feature. The Internet Fax feature not only sends and receives Email but also forwards fax documents via a telephone line and broadcasts them via a relay station. Sending Email A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file attachment.
Receiving Email LAN PC Internet Fax Chapter 5 Internet Fax When this machine receives Email from an Internet Fax or a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email. z For instructions on how to receive Email, refer to Receiving an Email (see page 134).
Relay Transmission Chapter 5 Internet Fax The Internet Relayed Transmission feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another relay station.
Message Delivery Notice (MDN) Several Email applications such as Eudora® and Outlook® Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax, as well as sending a request for notification to the Internet Fax by Email applications that support the Message Disposition Notifications function. If the Receiving Station is an Internet Fax Station A Message Delivery Notice (MDN) with communication capability notice is returned to the sender.
Direct Internet Fax Transmission (Using Direct SMTP) Chapter 5 Internet Fax Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP). In common cases, only Internet Email and Web service are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other incoming services, since each opened path represents additional potential security threats.
Tips for Internet Fax The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit data over a telephone line at their own expenses.
Chapter 5 Internet Fax • Text Email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper. • Documents cannot be transmitted correctly if the destination mail server does not support the MIME protocol. Erroneous mail may not be returned depending on the mail server. Sending a Document to a PC via LAN When transmitting a document to an Email address, the following instructions are sent as text message in addition to the TIFF-F formatted image file.
Preparing to Use Internet Fax Copy the Important Information form found in the Operating Instructions (For Administrator Setup), and ask your network administrator to complete the information on the form. Program Network Parameters The following network parameters need to be programmed on your machine by referring to the Operating Instructions (For Administrator Setup) of provided CD-ROM, and important information received from your network administrator.
Sending Email (This machine -> Other Internet Fax machine or PC) Chapter 5 Internet Fax 110 This machine -> Other Internet Fax machine or PC Internet Fax SMTP Server LAN or PC Internet Fax POP Server
Sending an Email Procedure z Check that the other party has Internet Fax capability before using this function. z Email addresses and Fax stations can be mixed while entering the destinations. Email would be transmitted to an Email address destination, while normal fax documents would be transmitted to a fax destination. 1 Place original(s). Select “Basic Menu” if additional settings are required.
Select “More Menus” if additional settings are required. Chapter 5 Internet Fax z Deferred Transmission (see page 57) z Emailing an A3-Sized Document (see page 127) z Relayed Transmission from Internet Fax (see page 154) 3 Select “Email”. 5 Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. z The scanned data is sent in black and white (Grey Scale).
Entering an Email Address • Using the Onscreen Keyboard Enter the Email address directly. (See below) • Using the Address Book Use the pre-programmed Address Book. - Use a Key Name (see page 115) - Select from “Favourites” (see page 115) - Use Group Dialling (see page 116) • Searching for a Destination Search the Address Book or Global Directory Service (LDAP).
4 Chapter 5 Internet Fax When you enter an Email address, you can use the Domain List if you have preprogrammed the domain name you wish to enter. 1 Enter the Email address up to @, and then select “Domain List”. 2 Select a domain name from the preprogrammed domain list. Ex: Input character string: abc@ Selected from the domain list: abc@panasonic.com 1 2 z Each Email address can be up to 60 characters long.
Select from “Favourites” Use a Key Name If an Email address is pre-programmed in the “Favourites”, it can be selected from “Favourites”. If an Email address is pre-programmed in the Address Book, it can be selected by using a Key Name. z To use the Address Book, it is necessary to have Email addresses added to the Address Book in Function Parameters. Refer to Adding an Email Address to Address Book (see page 179). 1 2 3 Follow the step 1 and 2 on page 111.
Use Group Dialling Chapter 5 Internet Fax For transmission to multiple destinations with group dialling, follow the steps below. z To use a Group button, group dialling needs to be programmed in Function Parameters. Refer to Setting for Group Dialling (see page 188). 1 2 3 Follow the step 1 and 2 on page 111. Select “Program/Group”. Select the Group you want to send to. z Select the same destination again to cancel a choice. 4 Press the Start key.
Searching for Destinations The Email address of a remote station programmed in the Address Book can be searched by its entry name. 1 2 Follow the step 1 and 2 on page 111. 4 Select “Search”. Select the destination to which you want to send to, and then select “OK”. 1 3 Enter the character string you want to search for. z Select results. 5 or 2 Chapter 5 Internet Fax Search through the Address Book (Local Search) to scroll through the search Press the Start key.
Search through the LDAP Server (LDAP Search) Chapter 5 Internet Fax LDAP search is a feature that searches through the Address Book on an LDAP server on a network for fax numbers or Email addresses. To find out whether the LDAP Search feature works in your particular environment, contact your network administrator. z An LDAP server must be configured before using the LDAP search function.
7 Select “Email”. Select a destination, and then select “OK”. 1 2 z Only one Email address can be selected at a time. z You can switch between the Email Addresses and Fax Number list by selecting “Email” or “Fax Number” on the screen. z Select results. or Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. Chapter 5 Internet Fax 5 6 to scroll through the search z Select “Detail” to open the more detailed information screen.
Using Cc, Bcc and From Chapter 5 Internet Fax When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a subject. If the use of From has been enabled in Function Parameters, the machine can transmit an Email with Email addresses entered in From other than its own Email address. z Cc: Carbon Copy z Bcc: Blind Carbon Copy z If the Message Delivery Notice feature is set to “On”, all Emails are sent as To even if they are pre-programmed as Cc/Bcc.
Setting Cc and Bcc 1 2 On the Email screen, select “Cc” or “Bcc”. (See pages 111 and 120) Chapter 5 Internet Fax To set Cc and Bcc as Email destinations, follow the steps below. Select an Email address, and then select “Close”. 1 2 z For instructions on how to set an Email address, refer to Entering an Email Address (see page 113). 3 Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts.
Setting From Field Chapter 5 Internet Fax The From field preset in the machine can be changed by selecting “From” on the Email screen. To set the From field, follow the steps below. z If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email. However, if you select “From” on the Email screen, the sender list will not be displayed.
Setting Subject z The default subject is preset if the Function Parameter “21 Default Subject” (Fax/Email Settings > User Parameters) has been set. For programming instructions, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. 1 2 On the Email screen, select “Subject”. (See pages 111 and 120) 3 Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts.
Confirming the Destination Chapter 5 Internet Fax You can confirm the entered destinations. 1 2 Select “Destinations: ###”. (###: Number of selected addresses) Select the desired field button, and confirm destinations. z To delete a destination, select a destination, and then select “Delete” and “Yes”. 3 124 Select “OK”.
Setting a File Type and a File Name z Internet Fax does not support the PDF format. If a document is transmitted to an Internet Fax in the PDF format, the Internet Fax at the receiving station cannot print the images, resulting in an error. z The file is automatically named “Image.tif” unless you rename the attached file. 1 Place original(s). 5 Select a file type. z Refer to Placing Originals (see page 14). 2 3 4 Press the Fax key. Select “Basic Menu”. Select “File Type and Name”.
7 Chapter 5 Internet Fax Enter a filename, and then select “OK”. 1 2 z The filename can be up to 20 characters long. z For instructions on using the onscreen Keyboard, refer to Using the Keyboard in the Operating Instructions (For Function Parameters) of provided CD-ROM. z If you make a mistake, select “Back Space” to delete one character at a time, or move the cursor to the beginning of the field, and then select the Clear key to delete the entire entry.
Emailing an A3-Sized Document If you want to transmit a document larger than A4, such as an A3 size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving an A3-sized document, you can send the document without reducing the size.
4 7 Select “Select Mode”. Chapter 5 Internet Fax 1 5 Select “A3 Email XMT”. 2 z Refer to Entering an Email Address (see page 113). 8 Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. 6 Select “On”, and then select “OK”. 1 2 The document is transmitted at the same ratio scale as it has been scanned.
Setting Message Delivery Notice (MDN) z The standard setting of the Function Parameter “173 Delivery Notice” (Fax/Email Settings > Fax Parameters) can be changed. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. 1 Place original(s). 5 Select “Delivery Notice”. 6 Select “On”, and then select “OK”. z Refer to Placing Originals (see page 14). 2 3 4 Press the Fax key. Select “More Menus”.
7 Chapter 5 Internet Fax Select “Address Book”, and then set an Email address. 1 2 z Refer to Entering an Email Address (see page 113). 8 Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. When the Email is opened at the receiving station, a delivery notice will be emailed automatically.
When Email Transmission Fails Failure Report Sample (Unknown User) Chapter 5 Internet Fax If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on the machine. The error mail includes an error message, and the image of the first page of the transmitted document to alert the sender the conditions of the failure.
Using a Completion Notice Chapter 5 Internet Fax The Completion Notice feature notifies your computer when Email or Fax transmission is completed. z Before using this function, install the Panasonic Document Management System and Printer Driver, and then set up each software. z Refer to Completion Notice Function in the Operating Instructions (For User Setup) of provided CD-ROM. 1 Place original(s). 5 z Refer to Placing Originals (see page 14).
7 Set an Email address. 8 Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. When the Email is sent, completion notice is also sent to the computer. Chapter 5 Internet Fax z Refer to Entering an Email Address (see page 113).
Receiving an Email Chapter 5 Internet Fax If the machine connects to a network as a POP client, it can receive Email either automatically or manually. The Email reception method from a POP server varies depending on the POP settings programmed in Function Parameters. Configuring to Receive Email Program the following parameters in Function Parameters (Fax/Email Settings > Fax Parameters) to receive Email: Item Name Setting “146 POP Timer” Set the time interval for checking the Email on POP server.
Receiving Email Manually z With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP server periodically to check for new Emails, and the number of the incoming Email messages on the server appears on the display. 1 2 Press the Fax key. 4 Select “Get Email”. Check for incoming mail(s). Chapter 5 Internet Fax With the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to “Invalid”, Email is received manually.
Receiving Email with the Program Key Chapter 5 Internet Fax This function allows others to share your machine to retrieve their Emails from the POP server by preprogramming their POP user names and POP passwords into the Program keys. They will be able to retrieve Emails by simply pressing the corresponding Program key.
Receiving an Email on a Computer Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from an Internet Fax is shown below. Chapter 5 Internet Fax This section explains how to receive Emails transmitted from the machine to a computer, and also explains the Emails forwarded from the machine to a computer. For your reference, the above example is from Outlook® Express Inbox running under Microsoft® Windows®.
Opening Email Chapter 5 Internet Fax When you open an Email received from Internet Fax, the screen as shown below is displayed. z For your reference, the above example is from Windows Messaging running under Microsoft Windows. z To run the viewer, please refer to your application’s user manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image).
Inbound Routing Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to Email address(es) or Internet Fax machine(s) connected to a LAN as an Email, as well as to other G3 fax machine(s) over the telephone line. z For more details on the types of fax that work with routing, contact your local authorised Panasonic dealer.
Routing Setup Flow Chapter 5 Internet Fax Before the Inbound Routing feature can be used, the Function Parameters and Address Book programming is required. Configure your machine for Internet Fax (See page 109) Set required parameters to “Valid” in Function Parameters To use sub-addressing Set the Function Parameter “152 Sub-Addr Routing” (Fax/Email Settings > Fax Parameters) to “Valid”.
Settings for Inbound Routing Routing Type Explanation Function Parameters Routing by sub-addressing Set this parameter to perform an ITU-T subaddress query within its auto dialler, and to route the received document(s) to corresponding station’s Email address(es) or telephone number(s). Set “152 Sub-Addr Routing” to “Valid”.
Programming the Address Book for Inbound Routing Chapter 5 Internet Fax To use the Inbound Routing feature, program the transferring destination in the Address Book. z For instructions on how to register the Address Book, refer to Address Book (see page 175). 1 2 Press the Function key. 5 Select “Fax/Email Settings”. Enter an Email Address, and then select “OK”. 1 3 2 z For instructions on how to enter Email addresses, refer to Entering an Email Address (see page 113). Select “00 Address Book”.
7 Select to display the station in “Favourites”. Select not to display the station in “Favourites”. 10 To enable sub-addressed routing, enter a sub-address, and then select “OK”. 1 2 z Key Names are used to select the destinations on the Touch Panel Display. z For instructions on using the onscreen Keyboard, refer to Using the Keyboard in the Operating Instructions (For Function Parameters) of provided CD-ROM. 8 Select “IFax”, and then select “OK”.
Using the Relay Feature Chapter 5 Internet Fax What is the Relay Feature? From your PC or machine, you can send documents to the End Receiving Station(s) via an Internet Relay Station. After the relay station completes its transmission to the End Receiving Station, your PC or machine receives a Communication Journal from the relay station. This Communication Journal confirms whether the Internet or Intranet Relayed transmission was successful.
End Receiving Station(s) Example 2: Intranet Relaying Network LAN Intranet Relay Station G3 Fax PC Mail Server PC G3 Fax G3 Fax Computer (PC) Sends Emails to Intranet Relay Station via mail server. Chapter 5 Internet Fax On receiving a fax document from the relay station, the mail header and mail text will be printed on the first page, and the file attachment (TIFF) on the next, and subsequent pages.
Setting up a Relayed Transmission Network Chapter 5 Internet Fax This section explains how to set up a relayed broadcasting network.
Example of a Relayed Transmission Network • This network has an initial sending station (New York) connected to relay stations (London and Singapore). • Documents are transmitted from the relay stations (London/Singapore) to end receiving stations (Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the telephone lines. • This network uses relay stations at two locations.
Sample Entries in Address Book Chapter 5 Internet Fax Table 1: Initial Sending Station (New York) • Telephone number ; 212 111 1234 • Email address (SMTP) ; ifax@newyork.panasonic.com • Host name ; newyork • Relay XMT password ; usa-rly Station Name Email Address/Telephone Number Relay Station Address London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 Singapore ifax@singapore.panasonic.co.sg Tokyo 81 33 111 1234 London Relay uk-rly@london.panasonic.co.
Table 3: Relay Station (Singapore) ; 65 111 1234 • Email address (SMTP) ; ifax@singapore.panasonic.co.sg • Host name ; singapore • Relay XMT password ; sg-rly Station Name Email Address/Telephone Number Relay Station Address London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 New York ifax@newyork.panasonic.com Tokyo 81 33 111 1234 London Relay uk-rly@london.panasonic.co.
Function Parameters for Relay Stations Chapter 5 Internet Fax Program the following parameters to use this machine as a relay station in Function Parameters: Item 1 Required Function Parameters Fax Parameters “142 Relay XMT” Explanation Selecting whether the machine will accept and perform G3 Relayed transmission. • Invalid Machine will not accept a Relay XMT request. • Valid Machine will accept a Relay XMT request.
Settings for Initial Sending Station To use the machine as an initial sending station, program the following parameters in Function Parameters: Item 1 Required Function Parameters Fax Parameters “140 LAN RLY XMT Request” Explanation Select “Valid” to use this machine as an initial sending station. • Invalid Select to disable Relayed transmission. • Valid Select to enable Relayed transmission.
Adding End Receiving Stations for Relayed Transmission Chapter 5 Internet Fax You can add end receiving stations to the Address Book by the following procedure. z If broadcasting to multiple end receiving stations is required, use group dialling (See page 188). z The Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) must have been set to “Valid” to have a LAN Relayed transmission request pre-programmed in the Address Book.
6 Enter a station name, and then select “OK”. Select to display the station in “Favourites”. 9 1 Select a relay station or enter the Email address of a relay station, and then select “OK”. 2 z Enter a station name up to 15 characters. z For instructions on using the onscreen Keyboard, refer to Using the Keyboard in the Operating Instructions (For Function Parameters) of provided CD-ROM. 7 Enter a Key Name, and then select “OK”.
Relayed Transmission from Internet Fax Chapter 5 Internet Fax Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations. Internet Fax LAN Internet Fax G3 Fax PSTN Mail Server PC G3 Fax z This function is available when the Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) is set to “Valid”. 1 Place original(s). z Refer to Placing Originals (see page 14). 2 3 154 G3 Fax Internet Press the Fax key. Select “More Menus”.
5 8 Press the Start key. Email is sent to the relay station with the fax number of the end receiving station. When the relay station completes the transmission to the end receiving station, a communication journal is delivered. z If the transmission fails, an error response is delivered from the mail server and printed on this machine. The error response contains an error message and a copy of the first page of the document to alert you of the transmission failure.
Relayed Transmission from PC Chapter 5 Internet Fax 156 Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station. End Receiving Station LAN Internet Relay Station G3 Fax PC PSTN Mail Server PC Internet G3 Fax G3 Fax The Internet Relay Station (your machine) must be properly setup with all the required parameters.
Requesting a Relayed Transmission from a Computer Sample entry: sg-rly#8133111234@singapore.panasonic.co.sg Entry Example Explanation sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password preprogrammed in the relay station.) #8133111234 Enter the telephone number of the fax station. In addition to the telephone number, Address Book information may be entered between # and @.
Convenient Application Software Chapter 5 Internet Fax TIFF Converter The TIFF converter is an application that converts files created in another application to the Internet Fax-ready TIFF format. Files created by Microsoft word or Excel® (*.doc and *.xls) cannot be transmitted by Internet Fax as Email attachments in their original form.
Result of Relayed Transmission Relayed Transmission Report (communication journal) When a relay station completes a Relayed transmission, it transmits a Relayed Transmission Report (Communication Journal) to the initial sending station to report the relay result. The Relayed Transmission Report (Communication Journal) is transmitted when the Function Parameter “143 Relay XMT Report” has been set to “Always” or “Inc Only”. ************** - Comm.
Fax Relay Log Email Chapter 5 Internet Fax Each time a relay station completes a transmission, it emails a Fax Relay log to the administrator’s computer that is pre-programmed in “37 Manager's Email Addr”. (1) (2) No.
Useful Terms to Remember DHCP is a protocol for dynamically assigning IP Addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP Address each time it connects to a network making IP Address management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP server selects an IP Address from a master list, and assigns it to the system.
Editing a Communication Reservation File 6Handling Communication Reservation Files Chapter 6 Handling Communication Reservation Files 162 Your machine has a document image memory which enables you to reserve Memory transmission, Memory Deferred transmission, Memory Polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.
6 When the verification has completed, select “OK”. z Press the Reset key to return the machine to the initial screen of the current active mode. Chapter 6 Handling Communication Reservation Files 7 To print the communication reservation report, select “List Print”.
Reading the Reservation Report Chapter 6 Handling Communication Reservation Files 164 Items covered in the reservation report are as follows. *************** -File List- *********************** Date dd-MMM-yyyy ***** Time 09:11 ******** (1) (2) (3) File Comm. Type No. (4) (5) (6) Created Time Start Time Page(s) Destination(s) 020 Mem. Def. XMT dd-MMM 19:54 10:50 001 [pana03 ] 021 Mem. Def.
Editing Communication Reservations z Communication reservations for the documents being transmitted cannot be modified. 1 2 Press the Fax key. 4 Select “More Menus”. 5 3 Select “Change Time/Stn”. Select “Edit File Mode”. Select or to display the communication reservation fileto be edited. Chapter 6 Handling Communication Reservation Files To change the start time and/or stations in a communication file, follow the steps below.
6 Chapter 6 Handling Communication Reservation Files Select a communication reservation file, and then select “OK”. 1 7 Select the destination, and then select “OK”. 1 2 Edit the communication time, and then select “OK”. 2 10 When the change completes, select “OK”. z Press the Reset key to return the machine to the initial screen of the current active mode. 1 2 z To leave the communication time unchanged, select “OK”.
Deleting a Communication Reservation File z Your machine cannot delete the file while it is being sent. 1 2 Press the Fax key. 4 Select “More Menus”. 5 3 Select “Delete File”. Select “Edit File Mode”. Select or to display a communication reservation file to be deleted. Chapter 6 Handling Communication Reservation Files To delete a file in memory, follow the steps below.
6 Chapter 6 Handling Communication Reservation Files 168 Select a communication reservation file, and then select “OK”. 1 2 z Select “All Files” to select all communication reservation files. z To cancel the deletion, select “Cancel”. 7 Select “Yes”. z To cancel the deletion, select “No”. z Press the Reset key to return the machine to the initial screen of the current active mode.
Printing a Communication Reservation File z Your machine cannot print the document while it is being sent. 1 2 Press the Fax key. 4 Select “More Menus”. 5 3 Select “Print File”. Select “Edit File Mode”. Select or to display the communication reservation file you want to print. Chapter 6 Handling Communication Reservation Files Communication reservation files stored in memory can be printed.
6 Chapter 6 Handling Communication Reservation Files 170 Select a communication reservation file to be printed, and then select “OK”. 1 2 z To cancel the print, select “Cancel”. z Selected communication reservation file is printed. z Press the Reset key to return the machine to the initial screen of the current active mode.
Adding Documents to a Communication Reservation File z Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the incomplete file. 1 Place the additional document. 5 Select “Add Document”. z Refer to Placing Originals (see page 14). 2 3 Press the Fax key. Select “More Menus”. 6 4 Select “Edit File Mode”. Select or to display the communication reservation file to which you want to add documents.
7 Chapter 6 Handling Communication Reservation Files 172 Select a communication reservation file to which pages are added, and then select “OK”. 1 2 z To cancel the page addition, select “Cancel”. 8 Your machine stores the documents.
Resending an Incomplete Document This section explains how to resend incomplete files stored in memory. z The standard setting of “31 Incomplete File Save” is set to “Invalid”. For instructions on how to modify the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
6 Chapter 6 Handling Communication Reservation Files 174 Select the incomplete file that you want to resend, and then select “OK”. 2 1 The communication error file is resent. z To cancel the resend, select “Cancel”.
Address Book 7Program Destinations/Program Keys With the fax numbers or Email addresses of remote stations programmed in the Address Book, the stations can be selected with a single operation on their button appearing on the Touch Panel Display. Favourites Name tab Remote Station button z For instructions on how to set fax numbers or Email addresses using the Address Book, refer to Entering a Destination (see page 20) and Entering an Email Address (see page 113).
Adding a Fax Number into the Address Book Chapter 7 Program Destinations/Program Keys To add a fax number to the Address Book, follow the steps below. z Up to 1000 addresses can be registered. z For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 182). z For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 183). 1 2 3 Press the Function key. Select “Fax/Email Settings”.
6 1 8 2 Select to display the station in “Favourites”. z Enter a station name up to 15 characters. z If you make a mistake, press the Clear key or select “Back Space” to delete. z For instructions on using the onscreen Keyboard, refer to Using the keyboard in the Operating Instructions (For Function Parameters) of provided CD-ROM. 7 Enter Key Name, and then select “OK”. 1 2 z Enter a Key Name up to 15 characters. z Key Names are used to select destinations on the Touch Panel Display.
10 To enable sub-addressed routing, Chapter 7 Program Destinations/Program Keys enter a sub-address, and then select “OK”. 1 2 z This screen appears when the Function Parameter “152 Sub-Addr Routing” (Fax/ Email Settings > Fax Parameters) has been set to “Valid”. 11 To enable routing by the sender’s numeric ID, enter the numeric ID, and then select “OK”. 1 2 z This screen appears when the Function Parameter “153 TSI Routing” (Fax/Email Settings > Fax Parameters) has been set to “Valid”.
Adding an Email Address to Address Book z Up to 1000 addresses can be registered. z For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 182). z For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 183). 1 2 Press the Function key. Select “Fax/Email Settings”. 5 Enter an Email Address, and then select “OK”. 1 3 Select “00 Address Book”.
6 Chapter 7 Program Destinations/Program Keys 180 Enter a station name, and then select “OK”. 8 Select “IFax”, and then select “OK”. 1 1 2 z To display the Email address in the Address Book of both Email/Scan and Fax modes, select “PC”. z Enter a station name up to 15 characters. z If you make a mistake, press the Clear key or select “Back Space” to delete.
10 To enable sub-addressed routing, 1 2 z This screen appears when the Function Parameter “152 Sub-Addr Routing” (Fax/ Email Settings > Fax Parameters) has been set to “Valid”. 11 To enable routing by the sender’s numeric ID, enter the numeric ID, and then select “OK”. 1 2 z This screen appears when the Function Parameter “153 TSI Routing” (Fax/Email Settings > Fax Parameters) has been set to “Valid”. z To register another Email address, repeat steps 5 to 11.
Editing Address Book Chapter 7 Program Destinations/Program Keys 182 To edit the station in the Address Book, follow the steps below. 1 2 Press the Function key. 5 Select “Fax/Email Settings”. Select the station you want to edit, and then select “OK”. 1 3 2 z Select the same button again to cancel the choice. Select “00 Address Book”. 6 Edit the station.
Deleting a Destination from Address Book 1 2 3 Press the Function key. 5 Select “Fax/Email Settings”. Select the station you want to delete from the Address Book, and then select “OK”. 1 2 z Only one station can be selected at a time. Select “00 Address Book”. z Select the same button again to cancel the choice. 6 4 Select “Yes”. Select “04 Delete Station”. Select to delete the selected station.
Printing the Address Book List Chapter 7 Program Destinations/Program Keys 184 To print the Address Book list, follow the steps below. z The Address Book list can also be printed by selecting “Print Out” in “More Menus” (See page 205). z For more details about items in the Address Book list, refer to Reading Address Book List (see page 206). 1 2 Press the Function key. 5 Select “Start”, and then select “OK”. Select “Fax/Email Settings”. 1 2 The Address Book list is printed.
Program Keys There are three ways to use the Program key: Using for Program Dialling You can set communication sequences or destinations which you often use. Using for Group Dialling Multiple destinations can be selected from the Address Book, and pre-programmed on a single Program key for group dialling.
Setting for Program Dialling Chapter 7 Program Destinations/Program Keys To program a communication feature on a Program key, follow the steps below. z For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 182). z For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 183). z For instructions on how to print the program list, refer to Printing the Program List (see page 193).
7 Program each desired feature. Transmit (See page 57) Polling (See page 59) z Polling (See page 61) z Advanced Communication MailBox (See page 65) Sub-Address Transmit (See page 73) Lan Relay XMT (See page 154) 8 Press the Start key. The program dial is programmed. z Press the Reset key to return the machine to the initial screen of the current active mode.
Setting for Group Dialling Chapter 7 Program Destinations/Program Keys To program multiple destinations on a Program key, follow the steps below. z For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 182). z For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 183). z For instructions on how to print the program list, refer to Printing the Program List (see page 193).
7 1 2 The group dialling is programmed. z Press the Reset key to return the machine to the initial screen of the current active mode. Chapter 7 Program Destinations/Program Keys Select the destinations to be programmed, and then select “OK”.
Editing a Group Dialling Chapter 7 Program Destinations/Program Keys 190 To edit a group dialling, follow the steps below. 1 2 Press the Function key. 5 Select “Fax/Email Settings”. Select the Group Dial button you want to edit, and then select “OK”. 1 3 Select “01 Program Keys”. z Select the same button again to cancel the choice. 6 4 2 To rename a group dial name, enter a new name, and then select “OK”. Select “03 Modify Group Dial”.
7 1 8 2 Select the destination to be programmed, and then select “OK”. 1 2 z Press the Reset key to return the machine to the initial screen of the current active mode. Chapter 7 Program Destinations/Program Keys To rename a group dial key name, enter a new name, and then select “OK”.
Deleting the Program Key Setting Chapter 7 Program Destinations/Program Keys To delete a program dialling or group dialling destination, follow the steps below. 1 2 3 Press the Function key. 5 Select “Fax/Email Settings”. 1 Select “01 Program Keys”. 2 z Select the same button again to cancel the choice. 6 4 Select a Program key, and then select “OK”. Select “Yes”. Select “04 Delete Program/GRP”. Select to delete the Program key. Select to cancel the deletion.
Printing the Program List z The program list can also be printed by selecting “Print Out” in “More Menus” (See page 207). z For more details about the items in the program list, refer to Reading Program List (see page 208). z To program multiple destinations, each destination must be programmed in advance. 1 2 Press the Function key. 5 Select “Start”, and then select “OK”. Select “Fax/Email Settings”. 1 2 The program list is printed. 3 Select “01 Program Keys”. 4 Select “00 Print Program List”.
Programming Email Manual Reception on Program Keys Chapter 7 Program Destinations/Program Keys 194 When this machine is connected to a POP server, POP Account name and password other than the machine’s one can be programmed for a Program key to receive Emails. To enter an Email address and a password, follow the steps below. z If you leave a password blank in step 8, a password prompt window will appear upon POP reception. In order to strengthen the security, you are advised to leave a password blank.
6 1 7 9 Select “Invalid” or “Valid”, and then select “OK”. 2 Enter a Key Name (program button name), and then select “OK”. 1 2 Invalid Select to leave Email on the POP server after it has been received. Valid Select to delete Email from the POP server after it has been received. The POP Reception feature is programmed. z Press the Reset key to return the machine to the initial screen of the current active mode. 1 8 2 Enter the password, and then select “OK”.
Transaction Journal 8Reading Reports/Lists Chapter 8 Reading Reports/Lists 196 The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions, or you can print or view it manually by using the following procedure.
5 Select “List Print”. z Press the Reset key to return the machine to the initial screen of the current active mode. Chapter 8 Reading Reports/Lists The transaction journal will be printed.
Viewing Communication Results on Touch Panel Display Chapter 8 Reading Reports/Lists To view the communication results on the Touch Panel Display, follow the steps below. 1 2 3 Press the Fax key. 5 Select “More Menus”. Communication results will be displayed. XMT Only (View) Select to view only the transmission result. All (View) Select to view both the transmission and reception results. Select “Print Out”. 6 4 Select “XMT Only (View)” or “All(View)”.
Reading Transaction Journal (1) (2) *************** -Journal- ************************* Date dd-MMM-yyyy ***** Time 15:00 * * * P.01 (6) (7) (8) (9) (10) (11) No. (3) (4) Comm.
No. Chapter 8 Reading Reports/Lists (4) Item Communication result Explanation • “OK” indicates that the communication was successful. • “Busy” indicates that the communication has failed because of busy line. • “Stop” indicates that the Stop key was pressed during communication. • “JUNK” indicates that the communication was cancelled. • “P-OK” indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document(s) was sent.
No. Remote station identification Explanation • Name Recorded name in the Address Book or remote station’s character ID. • number Dialled telephone number. (PIN code will not be shown) • Number Remote station’s ID number.
Communication Journal Chapter 8 Reading Reports/Lists 202 This is a report that is printed at the end of each transaction to keep a record of the communication result. • A communication journal is printed when the Function Parameter “12 Comm. Journal (HOME)” (Fax/Email Settings > Fax Parameters) has been set to “Always” or “Inc Only”. - If set to “Always” A communication journal will be printed when a transaction completes or fails.
************* -Comm. Journal- ***************** Date dd-MMM-yyyy ** Time 15:00 ******** (1) (2) Mode= Memory Transmission (3) Start = dd-MMM 14:50 End = dd-MMM 15:00 File No.= 050 (4) (5) (6) STN No. 001 002 003 004 Comm. Key Name (7) OK [SERVICE OK [SALES DEPT 407 [ACCOUNTING Busy ] ] ] (8) (9) (10) Station Name/Email Address/Telephone No.
No. Chapter 8 Reading Reports/Lists 204 (6) Item Communication result Explanation • “OK” indicates that the communication was successful. • “Busy” indicates that the communication has failed because of busy line. • “Stop” indicates that the Stop key was pressed during communication. • “P-OK” indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document(s) was sent. • “R-OK” indicates that the Relayed XMT was successful.
Address Book List Printing Address Book List To print the Address Book list, follow the steps below. z The Address Book list can also be printed by programming “Fax/Email Settings > Fax Parameters” in Function Parameters. 1 2 Press the Fax key. 4 Select “Address Book List”. Select “More Menus”. Chapter 8 Reading Reports/Lists This section explains how to print and read the Address Book list. The Address Book list will be printed. 3 Select “Print Out”.
Reading Address Book List Chapter 8 Reading Reports/Lists 206 Items in the Address Book list are listed below. ************* -Address Book List- ***************** Date dd-MMM-yyyy ***** Time 15:00 ******** (1) (2) (3) Key Name (4) Station Name Email Address / Telephone No. Routing Sub-Addr (6) Routing TSI (7) Relay Addr(8) [B] [Bob Jones ] [J] [John Smith ] [John Smith ] [P] [Panafax1 ] [Panafax2 ] Bob Jones 123456 John Smith 1234 John Smith 1212 Panafax1 4827 Panafax1 1773 No.
Program List Printing Program List To print the program list, follow the steps below. z The program list can also be printed by programming “Fax/Email Settings > Fax Parameters” in the Function Parameters. 1 2 Press the Fax key. 4 Select “Program List”. Select “More Menus”. Chapter 8 Reading Reports/Lists This section explains how to print and read the program list. The program list will be printed. 3 Select “Print Out”.
Reading Program List Chapter 8 Reading Reports/Lists 208 Items in the program list are listed below. *************** -Program List- ****************** Date dd-MMM-yyyy ***** Time (1) (2) Key Name Program Name Type Timer Destination(s) TEST ACCOUNT ACC PROG.B Group POP POP Group ----------------- [PANAFAX Delete Email Delete Email [PANAFAX [TEST [ACCOUNT [ACC [PROG.
Fax Parameter List Printing Fax Parameter List To print the Fax Parameter list, follow the steps below. z The fax parameter list can also be printed by programming “00 Print FaxParameterList” (Fax/Email Setting > Fax Parameters) in the Function Parameters. 1 2 Press the Fax key. 4 Select “Fax Parameter List”. Select “More Menus”. Chapter 8 Reading Reports/Lists This section explains how to print and read the Fax Parameter list. The Fax Parameter list will be printed. 3 Select “Print Out”.
Reading Fax Parameter List Chapter 8 Reading Reports/Lists 210 Items in the Fax Parameter list are listed below. ************* -Fax Parameter List- ************** Date dd-MMM-yyyy ***** Time 15:00 ***** P.01 (1) (2) No. Description (3) (4) Selection (5) Current Setting Standard Setting 0 STD 0 Fine 000 Print FaxParameterlist (6) 001 Density(HOME) * 002 Resolution(HOME) (-3 -2 -1 0 1 (STD Fine S-Fine) 2 3) -PANASONIC ***** DP XXXX********************* -HEAD OFFICE No.
Individual XMT Journal The individual XMT journal is useful when saving sent jobs or checking the detailed communication information. Only the latest sent result is printed. Printing Individual XMT Journal To print the individual XMT journal, follow the steps below. 1 2 Press the Fax key. 4 Select “IND. XMT Journal”. Select “More Menus”. The individual XMT journal will be printed. 3 Select “Print Out”. z Press the Reset key to return the machine to the initial screen of the current active mode.
Reading Individual XMT Journal Chapter 8 Reading Reports/Lists Items in the individual XMT journal are listed below. *************** -IND. XMT Journal- **************** Date dd-MMM-yyyy ***** Time 15:00 ******** (1) Date/Time = dd-MMM-yyyy 00:02 (2) Journal No. = 035 (3) Comm. Result = OK (4) Page(s) = 001/001 (5) Duration = 09:00:01 (6) File No.
Item Explanation (4) Number of pages transmitted or received The 3-digit number is the number of pages successfully transmitted or received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted. (5) Duration Duration of the communication (6) File No.
Tips for Solving Problems 9Solving Problems Chapter 9 Solving Problems If you encounter the problems, please check following items. Problem While sending While receiving 214 Symptom Action Refer to A document does not feed, or multiple pages are fed at the same time. • Check that the document does not have staples or clips attached to it and that it is not smeared or broken. • Check if the document is loaded properly. Does not stamp.
Problem Operation Action Refer to No dial tone heard • Check the telephone line connection. • Check the telephone line. Checking the Telephone Line (see page 222) The machine does not receive automatically. • Check the telephone line connection. • Check the receive mode settings.
Information Codes Chapter 9 Solving Problems In the event of communication failures, information codes appear in the transmission result or transaction journal. When an information code is displayed, take necessary action as recommended in the table below. For definitions of the information code not found here, refer to the User (U)/Jam (J)/Machine (E) Error Codes in the Operating Instructions (For Maintenance) of provided CD-ROM. Info. Code Action 030 Document is misfeeding.
Info. Code Problem Action Refer to Communication cancelled by the transmitting side. Check with the other party. 411 Polling password does not match. Check the polling password. 412 No data from the transmitting side Check with the other party. 414 Polling password does not match. Check the polling password. Operating Instructions (For Function Parameters) 415 Polling transmission error Check the polling password.
Info. Code Chapter 9 Solving Problems 505 Problem Action Received the polling request when documents have not been stored for being polled. Check with the other party. 540/541/542/ 543 Communication error occurred while transmitting. Reload the document and send again. Check with the other party. 550 Telephone line disconnected. Check with the other party. 554/555 Communication error occurred while receiving. Check with the other party.
Info. Code Problem Action Refer to Cannot log on to the designated SMTP server. Check the SMTP server IP Address setting. Contact the network administrator. Operating Instructions (For Administrator Setup) 717 Incomplete SMTP Protocol transmission. SMTP server’s hard disk may be full. SMTP server is defective. Contact the network administrator. 719 Received data via LAN is in a format that is not supported.
Chapter 9 Solving Problems 220 Info. Code Problem Action Refer to 800/814/816/ 825 Unit was requested to relay a document or Confidential Communication but has no capability. Check with the other party. 815 Mailbox is full. Delete confidential documents. Deleting a Confidential Document (see page 72) 826 The received sub-address is not pre-programmed in the Address Book. Check entries in the Address Book. Check the entry of the sub-address of the remote station.
Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. Problem FAX When External Telephone is connected When a power failure occurs Condition Send a fax. The fax transmission is aborted. Resend when power recovers. Receive a fax. The fax reception is aborted. Ask the remote party to resend when power recovers. While a power failure persists Send a fax. You cannot send a fax. Receive a fax. You cannot receive a fax.
Checking the Telephone Line Chapter 9 Solving Problems If you do not hear a dial tone when “Monitor” is selected after pressing the Fax key, or the incoming call does not ring on your machine (no automatic receive), check the telephone line by following the procedure below. 1 2 222 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. Plug a different regular telephone into the same telephone jack. 3 Check for a dial tone through the handset.
Replacing the Verification Stamp 10Appendix z DZHT000027 (for USA and Canada) z DZHT000004 (for other countries) 1 2 Open the ADF Cover. Open the Inner Cover while holding the green-labelled tab. 4 P9250577 5 6 3 Open the Exit Guide while holding the green-labelled tab. Chapter 10 Appendix To replace the verification stamp, follow the steps below. Remove by pulling the Stamp Assembly upward. Remove the Stamp.
7 Chapter 10 Appendix 224 Reinstall the Stamp Assembly.
Specifications Standard Compliance: 10 Base-T Ethernet (IEEE 802.3), 100 Base-TX Fast Ethernet (IEEE 802.3u), 1000 Base-T Gigabit Ethernet (IEEE 802.3ab) Connector Interfaces: 10/100/1000 Base-TX port: RJ-45 Compatibility: IETF RFC3965, ITU-T T.37 Communication Protocol: TCP/IP, SMTP, POP3, MIME File Format: TIFF [IETF RFC3949 Profile S, F, J] PDF (Transmission only) Email Receiving Width: Max.
Glossary Chapter 10 Appendix DHCP Dynamic Host Configuration Protocol - a standard method for assigning IP addresses automatically to the devices on a TCP/IP network. As a new device connects, the DHCP server assigns an IP address from a list of available addresses. The device retains this IP address for the duration of the session - once the device disconnects the IP address becomes available for use again.
Index 10Appendix 2-Sided Original ..............................................................39 A A3 Email XMT ..............................................................128 A3-Sized Document .....................................................127 Add Document ..............................................................171 Add Email Address ...............................................142, 179 Add Telephone Number .......................................152, 176 Address Book ....................
Chapter 10 Appendix Modify Station .............................................................. 182 Monitor ........................................................................... 31 More Menus ................................................................... 11 Multi Station ................................................................... 28 N Network Parameters .................................................... 109 Non-Standard Size Originals .........................................
Appendix Memo Chapter 10 Appendix 229
The following trademarks and registered trademarks are used throughout this manual: Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoint, Outlook & Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated.