Getting to Know Your Machine Digital Imaging Systems DP-8060 / 8045 / 8035 Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.
Getting to Know Your Machine Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals in a safe place for future reference. If you lose a manual, contact an authorized Panasonic dealer. Operating Instructions (For Setting Up) This manual contains essential information for setting up the machine.
Getting to Know Your Machine Symbol Marks/Icons The following symbol marks/Icons are used in this operating instructions manual. Place original(s) on the ADF Getting to know your machine before starting Place original on the Platen (Book) When sending/receiving document(s) with FAX Place original on the Platen (Sheet) Hard keys on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are depicted as "xxx". Ex: Press the Start key and select "Mode Settings".
Table of Contents Getting to Know Your Machine Operating Instructions .......................................................................................................... 2 Symbol Marks/Icons ............................................................................................................. 3 Connecting the Cable ........................................................................................................... 9 Control Panel .........................................................
Getting to Know Your Machine Internet Fax Features Pre-Installation Information/Features ................................................................................. 42 Setup (SMTP Mail Server/POP3 Client) ............................................................................... 44 Internet Communication Features ....................................................................................... 48 ■ Transmission/Reception .....................................................................
Advanced Facsimile Features Confidential Mailbox ............................................................................................................. 80 ■ General Description .......................................................................................................... ■ Sending a Confidential Document .................................................................................... ■ Polling a Confidential Document ....................................................................
Getting to Know Your Machine Advanced Internet Fax Features Internet Communication Features .......................................................................................130 ■ Inbound Routing ............................................................................................................... ■ Dynamic Host Configuration Protocol (DHCP) ................................................................. ■ SMTP Authentication .................................................................
Printout Journals and Lists Transaction Journal ..............................................................................................................174 Communication Journal (COMM. JOURNAL) .....................................................................176 Address Book List ................................................................................................................178 Group and Program List ..................................................................................
Getting to Know Your Machine Getting to Know Your Machine Connecting the Cable Telephone Line Jack • Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine. (Refer to Setting the Dialling Method. See page 160.) Telephone Jack External Telephone Jack • You can connect an additional standard single line telephone to the machine. To connect the telephone, remove the protective tab on the TEL jack.
Getting to Know Your Machine Control Panel • Used to select the Fax/Email mode. • Used to switch the machine into energy saving mode. For more details, see the Operating Instructions (For Basic Operations). • Used to select the original size manually. [EX: DP-8060] Touch Panel Display • On Line Indicator Blinks : When sending or receiving Fax/Email communication. Print Data LED (Green) • Lights when printing print data. • Blinks when receiving print data. Status LED (Red) • Lights when trouble occurs.
Getting to Know Your Machine • Used to start, or select the function and sub-functions. • Used to reset all the previously set functions. • Use this button when correcting entered numbers, or characters. • Press this button when you want to stop the communication, registration operation, or audible tone. • Used to enter a pause when entering, or to redial the last dialled number/email address.
Getting to Know Your Machine Mode Setting (Menu Map) The main screen and menu of the fax features are as follows: Basic Menu : See below Deferred Communication : See below Polling/Advanced Communication : See next page Select Mode : See next page Edit File Mode : See next page Print Out : See next page AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN BRAZIL RTICA LIN BASIC MENU (See page 16) 1 Send Mode (Memory, Direct) 1 2 2-Sided Original 2 3
Getting to Know Your Machine POLLING/ADV. COMM.
Facsimile Features Sending Documents ■ Transmitting a Document Stored in Memory Documents can be quickly scanned, and stored in memory before transmission. This feature allows you to send documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the fax transmission to complete. In addition to memory transmission, the machine supports the direct transmission feature.
Facsimile Features 3 4 ANTARTICA BERLIN 5 Select additional setting(s) if necessary. (See page 16) 6 7 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN or BRAZIL Address (Up to 200 stations) Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
Facsimile Features Sending Documents ■ Additional Settings • Transmitting a Document Stored in Memory (See page 14) • Direct Transmission (See page 18) Contrast <---Lighter Normal Darker---> • Setting the Original size Sending 2-Sided Original(s) • Transmitting 2-Sided Originals (See page 22) Resolution • Setting Original Quality For standard originals Verification Stamp • Verification Stamp (See pages 168, 169, 192) Sends a notification upon document transmission completion.
Facsimile Features ■ Send Documents by using the Platen Glass 1 Perform step 2 7 of Basic Operation (See page 15) When an original is placed on the Platen Glass, the message “Another Original ?” is shown. 3 3 Place another original, then press Start key. 4 Machine will start to send.
Facsimile Features Sending Documents ■ Direct Transmission (Priority Transmission) Reservation Direct transmission is convenient in situations as shown below: 1 2 • When you want to send the documents immediately without storing into memory. • When you want to send an urgent document, however, there are many files in the machine's memory. The urgent document is sent immediately after the current communication is finished. or • When you want to send a large amount of documents.
Facsimile Features 3 4 ANTARTICA BERLIN 5 6 7 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN or BRAZIL Address (1 station only) Telephone number (1 station only) • To cancel a choice, select the same destination again. • Select “DESTINATIONS” to confirm your designated destinations. (See page 62) NOTE • Transmission starts immediately on scanning. 3. Memory transmission is the default setting on the machine, however, it can be changed to direct transmission with the Fax Parameter No.
Facsimile Features Sending Documents ■ To Stop the Transmission (Memory Transmission) 1 2 3 Communication Stop? Save as incomp. file? Saves the file. Deletes the file. Press the Stop key while the communication is in progress. If Fax Parameter No. 031 (Incomplete File Save) is "Valid". (See page 169) ■ To Stop the Transmission (Direct Transmission) 1 2 3 Communication Stop? Do not remove the documents from the ADF. And then remove the documents.
Facsimile Features 4 5 Print Comm. Journal? Transmission stops. Print Communication Journal. (COMM.
Facsimile Features Sending Documents ■ Rotated Transmission Letter or A4 Original(s) are placed in a Portrait ( ) direction, the document(s) will be rotated by 90° and then transmitted in a Landscape ( ) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station. Rotation XMT Fax Parameter No.
Facsimile Features • Valid (Default Position) Set as Portrait Scanning Direction Sends with Rotated Transmission Receiving Station: Letter or A4 Paper A4/Letter Scanning Direction Set as Landscape A4/Letter 23
Facsimile Features Sending Documents ■ On-Hook Dialling 1 2 3 or (1 page only) NOTE 24 You will hear a dial tone through the monitor speaker. To adjust the Monitor volume, see page 160. 1. If you need a special access number to get an outside line, dial it first then press Pause key to enter a pause (represented by a "-") before dialling the full number. Ex: 9 PAUSE 5551234 2.
Facsimile Features 4 5 Telephone number • Transmission starts immediately on scanning.
Facsimile Features Receiving Documents ■ Automatic Reception Transmit Machine receives documents automatically. Receive ■ Manual Reception You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone, and occasionally for your facsimile machine. To receive documents manually, change the Fax Parameter No. 017 (Receive Mode) to "Manual".
Transmitted Document Oversized documents Received Document Reduce within paper size Automatic Reduction Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%). Set Parameter No. 024 (Print Reduction) to "Auto". (See page 169) Fixed Reduction Pre-determine the reduction ratio from 70% to 100% in 1% steps. a) Set Parameter No. 024 (Print Reduction) to "Fixed". b) Set Parameter No. 025 (Reduction Ratio).
Facsimile Features Timer Controlled Communications ■ General Description You can send document(s) to one, or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication. ■ Deferred Transmission 1 2 1 Calling at predetermined time or 2 Transmit Store document(s) in memory Receive (To use the Platen Glass, see page 17.
Facsimile Features 3 4 ANTARTICA BERLIN 5 7 6 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN Address (Up to 200 stations) BRAZIL and/or Telephone number (Up to 70 stations) Document(s) are stored into memory. • A communication journal is printed if the transmission fails for any reason. (Ex: Remote station was busy) (See page 176) • Press Stop key to return the machine to the initial screen of the current active mode. • To cancel a choice, select the same destination again.
Facsimile Features Timer Controlled Communications ■ Deferred Polling Sender Receiver 2 1 1 Calling at predetermined time ANTARTICA BERLIN 2 Receive Store document(s) in memory • For instruction on how to use polling without a preprogrammed time, see page 36. 5 _ Polling password (4-digit) • If you have set the polling password in Fax parameter No. 026 (Polling Password), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.
Facsimile Features 4 3 5 Start time (4-digit, 24-hour clock) 6 7 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN and/or BRAZIL Address (Up to 200 stations) Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For polling to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
Facsimile Features Batch Transmission ■ General Description To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.
Facsimile Features memo 33
Facsimile Features Polling ■ General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call, and must have document(s) set on the ADF, or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security. ■ Preparing to be Polled 1 Store document(s) in memory To allow other stations to poll your machine, you must prepare your machine by storing a document in memory.
Facsimile Features 3 4 ANTARTICA BERLIN 5 NOTE 3. If you have set the polling password in Fax Parameter No. 026 (Polling Password), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one. 4. If a password is not set in the polled station, you may poll the other station even though your machine has a password. 5. To delete a polled file.
Facsimile Features Polling ■ Poll Documents from Another Station Sender Receiver 2 1 1 Call ANTARTICA BERLIN 2 Receive Store document(s) in memory 5 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN Address (Up to 200 stations) BRAZIL and/or Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
Facsimile Features 4 3 _ 5 Polling password (4-digit) • If you have set the polling password in Fax parameter No. 026 (Polling Password), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one. 6 Polling starts. NOTE 3. If a password is not set in the polled station, you may poll the other station even though your machine has a password.
Facsimile Features Program Keys ■ General Description Your fax machine has special Program keys. These keys are useful if you frequently need to send, or poll the same group of stations. You can use these keys to assign registered Address Book stations as a group keys, a sequence of stations to be polled, a deferred transmission sequence, or an additional address book entry. ■ Setting for Group Dialling 1 GROUP.A PRO.
Facsimile Features 3 4 5 7 8 The group dialing is programmed. AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN BRAZIL Addresses • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations. (See page 62) • To return the machine to the initial screen of the current active mode.
Facsimile Features Program Keys ■ Setting for Program Dial 1 GROUP.A PRO.POLL TIMER XMT The Program Keys are useful if you frequently need to send, or poll the same group of stations. 5 Program Name (Up to 15 characters) NOTE 40 2 6 Key Name (Up to 15 characters) 1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling or Program Dial. 2. The Group Dialling and Program Key cannot be changed or erased until the communication has finished.
Facsimile Features 3 4 5 7 8 or Programming Functions • Timer Controled Communication (See page 28) • Advanced Communication (See relevant sections in the Advanced Facsimile Features, and Advanced Internet Fax Features) • Polling (See pages 34, 36) The program dial is programmed. • Press Stop key to return the machine to the initial screen of the current active mode.
Internet Fax Features Pre-Installation Information/Features Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (local area network): • • • • • • • • Send paper-based information as an Internet Email. Send Internet fax message (Direct IFAX XMT). Receive and print an Internet Email automatically.
Your machine can be set up as either SMTP Mail Server, or as POP3 Client. Depending on the type of setup, different functions are available as follows. Function POP3 Client Setup Yes Yes Sending and Receiving the Internet fax message with Direct SMTP protocol.
Internet Fax Features Setup (SMTP Mail Server/POP3 Client) To install your machine as SMTP Mail Server, the following network parameters need to be programmed on your network, and on your machine.
To install your machine as POP3 Client, the following network parameters need to be programmed on your network.
Internet Fax Features Setup (SMTP Mail Server/POP3 Client) For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete the required information. User Information Company Name Address Dept. City Tel. No. State Fax No.
Explanation of Contents (1) (2) (3) (4) (5) (6) (7) IP Address Subnet Mask Default Gateway IP Address Primary DNS IP Address Secondary DNS IP Address Email Address SMTP Server Name or SMTP Server IP Address (8) SMTP Auth Name (9) SMTP Auth Password (10) POP Server Name or POP Server IP Address (11) POP User Name (12) POP Password (13) LDAP Server Name or LDAP Server IP Address (14) LDAP User Name (15) LDAP Password (16) LDAP Search Base (17) Host Name (18) Default Subject (19) Default Domain (20) Selectab
Internet Fax Features Internet Communication Features ■ Transmission/Reception Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first scanned and converted into a TIFF-F, or PDF file, and then transmitted to the remote location as an attachment file to an email using MIME encoding. The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost.
■ Internet Mail Reception Your machine allows you to receive, and print a PC transmitted email automatically or manually, depending on its setup configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, PowerPoint, your machine prints an error message instead.
Internet Fax Features Important Information ■ General Description Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Networks (PSTN) are as follows. ■ Differences between Internet Fax and Regular Fax A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax. You pay for the circuit.
■ Internet Mail Reception 1. Your machine can receive text email from a PC, and print ANSI characters. It will print a "z" symbol if an unrecognized character is received. 2. Received email font and character size are fixed, and cannot be changed. 4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, PowerPoint, your machine prints an error message instead. 5.
Internet Fax Features Setting the Internet Parameters ■ Basic Parameters The following five (5) Basic Parameters must be pre-programmed into the machine. 1 *• TCP/IP Address *• TCP/IP Subnet Mask *• TCP/IP Default Gateway • EMAIL Address • SMTP Server Name or IP (*These parameters are in the General settings. See the Operating Instructions (For Setting Up)) 5 8 • To return the machine to the initial screen of the current active mode.
4 Internet Fax Features 3 5 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 6 7 8 Email Address Select the desired parameter. To set another parameter, to return to step 6.
Internet Fax Features Setting the Internet Parameters ■ User Parameters (Internet Parameters) Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the table below must be set up first. (See page 46) Parameter Logo Up to 25 characters & digits. 02 Character ID Up to 16 characters & digits. 03 ID No. Your Fax Telephone Number.
Internet Fax Features Parameter Comments 21 Default Subject The default information to be added to the Subject Line for all outgoing Email (up to 40 characters). 22 Default Domain When the outgoing email address is incomplete by SMTP standards, the Frequently Sent Domain specified here will be automatically added to the email address. This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain.
Internet Fax Features Sending Documents ■ Manual Email Addressing Enter the email address using the QWERTY Keyboard. 1 2 3 CA or (To use the Platen Glass, see page 17.) 7a Full Email address @ panasonic.com @ mgcs.co.jp @ abc-net.wxy.com @ world.service.com or 7b Using Default Domain @ panasonic.com @ mgcs.co.jp @ abc-net.wxy.com @ world.service.com or 7c Enter the full email address using the QWERTY keyboard (up to 60 characters).
5 6 Internet Fax Features 4 7a or Select additional setting(s) if necessary. (See page 16) 7b or 7c 8 The original(s) are stored into memory with a file number. Then starts the email transmission. • If the transmission fails, an error response is delivered from the mail server, and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is received. (See page 68) • For instructions on how to cancel the transmission, see page 20.
Internet Fax Features Sending Documents ■ Multi Email Station Addressing (Broadcasting) Address Book Addressing allows you to send email(s) by entering the full email address with a single key. To use this method, you must first preprogram the email addresses into the Address Book. 1 2 3 CA or (To use the Platen Glass, see page 17.) 6a PANASONIC or QUALITY DEPT Address (Up to 200 stations) 6b @ panasonic.com @ mgcs.co.jp @ abc-net.wxy.com @ world.service.
5 Internet Fax Features 4 6a or Select additional setting(s) if necessary. (See page 16) 6b 7 The original(s) are stored into memory with a file number. Then starts the email transmission. • If the transmission fails, an error response is delivered from the mail server, and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is received. (See page 68) • For instructions on how to cancel the transmission, see page 20.
Internet Fax Features Sending Documents ■ Change the File Format and File Name When sending an Internet Fax, both the File Format, and the File Name can be set. 1 2 or (To use the Platen Glass, see page 17.) 5a "TIFF" / "PDF" and "IMAGE" or 5b "TIFF" / "PDF" and "CUSTOM" (Custom Name) File Name (Up to 20 characters) 8 The original(s) are stored into memory with a file number. Then starts the email transmission.
3 4 Internet Fax Features ANTARTICA BERLIN 5a or 5b 6 7a PANASONIC QUALITY DEPT Address (Up to 200 stations) 8 or 7b Email address (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
Internet Fax Features Sending Documents ■ Searching, and Editing the Address Book SEARCH 1 Search the directory using the Local address book, or the Global directory services LDAP (Lightweight Directory Access Protocol). (Available for some countries only.) EMAIL HEADER LDAP search is a feature that searches through the address book on an LDAP Server on a network for fax numbers, or Email Addresses.
or Search letter(s) Searched address Search the Global directory services (LDAP). • Email addresses, and fax numbers can be searched. • Select “Local” to return to the address book search screen. • If there are more than 100 matches, a dialog box opens asking you if you want to continue new search. Select “Yes” to continue searching. To abort the search with 100 matches, select “No”. • A message appears if an error occurs while searching.
Internet Fax Features Sending Documents ■ A3 Size Document Transmission Receiving stations may not receive large documents depending on their recording capability (paper size). If you want to transmit a document larger than A4/letter, such as a A3 size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving an A3-sized document, you can send the document without reducing its size.
3 4 5 Internet Fax Features ANTARTICA BERLIN A3 6a or 6b A3 7 The original(s) are stored into memory with a file number. Then starts the email transmission. • If the transmission fails, an error response is delivered from the mail server, and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is received. (See page 68) • For instructions on how to cancel the transmission, see page 20.
Internet Fax Features Sending Documents ■ Using a Completion Notice When the Completion Notice feature is activated, a notice is sent to your computer upon completing an Email, or transmission. 1 2 3 CA or (To use the Platen Glass, see page 17.) 7a PANASONIC or QUALITY DEPT Address (Up to 200 stations) 7b @ panasonic.com @ mgcs.co.jp @ abc-net.wxy.com @ world.service.com Email address (Up to 70 stations) • To cancel a choice, select the same destination again.
4 6 5 Internet Fax Features ADMINISTRATOR 7a or Select a computer to be informed, and press OK. 7b 8 The original(s) are stored into memory with a file number. Then starts the email transmission. • If the transmission fails, an error response is delivered from the mail server, and is printed on this machine. The error mail including an error message, and an image of the first page of the transmitted document is received. (See page 68) • For instructions on how to cancel the transmission, see page 20.
Internet Fax Features Sending Documents ■ Returned Email When using the Internet communication mode, a failure report will print automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server, and a portion of the first page's image for that particular transaction. Failure Report Sample (User unknown) Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.
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Internet Fax Features Receiving Documents ■ General Description Your machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines. Your machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP mail server. However, when your machine is configured to receive email using SMTP protocol, the email can only be received, and printed unattended.
Internet Fax Features Figure 2: Internet Fax Received on a PC DD, MM, YYYY v4@panasonic.com http://panasonic.co.jp/pcc/en/ • For your reference, the above example is from Windows Messaging running under Microsoft® Windows. • To run the Viewer, please refer to your application's User Manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image).
Internet Fax Features Receiving Documents ■ Receiving Email from a POP Server Your machine offers a choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing to a POP mail server. ■ Setting the POP Parameters Set the parameters pertinent to the POP server (Fax Parameters No. 146 to 149 on page 171). 1 No. 146 (POP Timer): Enter the interval to check, and retrieve email from the POP server (0 to 60 minutes). "0" minutes: Not checked for mail. No.
Internet Fax Features 3 4 5 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 6 7 3 8 Scroll or Retrieval interval time (0 to 60 minutes) Enter the Fax Parameter number directly from the keypad, and press Set or Start key. 9 10 POP Parameters are set. or • To return the machine to the initial screen of the current active mode.
Internet Fax Features Receiving Documents ■ Manual Reception from the POP Server To receive manually from the POP server. 1 2 ANTARTICA BERLIN NOTE 74 1. If you program a user name, and password in the Program key, you can receive mail from the POP server using a user name other than the name set as the user parameter. 2. If the machine is in the Shutdown mode, it can not wakeup when receiving Email.
3 No New Mail : POP server has not received any new mail xx New Mail(s) : POP server received new mails Internet Fax Features POP Receive No New Mail 75
Internet Fax Features Program Keys ■ Setting the POP Email Retrieval Key This function allows others to share your machine to retrieve their emails from the POP server by preprogramming their POP Account Names, and POP Passwords into the Program Keys. They will be able to retrieve their emails by simply pressing the associated Program Key. (See Note 1) 1 5 POP Account Name (Up to 40 characters) NOTE 76 2 6 POP Key Name (Up to 15 characters) 1.
4 Internet Fax Features 3 5 7 8 9 POP Email Retrieval Key is programmed. POP Password (Up to 10 characters) (See Note 1) Select whether to delete the retrieved email from the POP server. Not delete Delete • To return the machine to the initial screen of the current active mode.
Internet Fax Features Program Keys ■ Using POP Email Retrieval Key To retrieve your Email from the POP Server by using the Program Key. 1 POP1 POP Retrieval Key NOTE 78 1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP server, when programming the Program Key, leave the POP Password field "Blank". By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail.
3 4 POP server has not received any new email: "No New Mail" message will be shown. If the POP Account Name is not entered in the Program Key, enter the POP Account Name (Up to 40 characters). If the POP Password is not entered in the Program Key, enter the POP Password (Up to 10 characters). POP server received new email: "On Line (LAN)" message will be shown, and the email is printed.
Advanced Facsimile Features Confidential Mailbox ■ General Description ■ Sending a Confidential Document The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.
3 4 5 ANTARTICA BERLIN Advanced Facsimile Features 6 7 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN and/or BRAZIL 8 Address (Up to 200 stations) Telephone • To cancel a choice, select the number (Up to same destination again. 70 stations) • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations. (See page 62) • Choose the address expect registered for Relayed Transmission. Sample CONF.
Advanced Facsimile Features Confidential Mailbox ■ Polling a Confidential Document After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below. 1 2 ANTARTICA BERLIN 5 Password (4-digit) • If you make a mistake, press Clear key to delete entries one digit at a time. 7 NOTE 82 1. The confidential file will be erased automatically after being polled. 2.
3 4 Advanced Facsimile Features 5 6 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN and/or BRAZIL 7 Address (Up to 200 stations) Telephone • To cancel a choice, select number (Up to the same destination again. 70 stations) • For Polling to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations. (See page 62) • Choose the address except registered for Relayed Transmission.
Advanced Facsimile Features Confidential Mailbox ■ Storing a Confidential Document Once the confidential document is stored in your machine, it can be polled by another machine. 1 2 or (To use the Platen Glass, see page 17.) 6 Password (4-digit) • If you make a mistake, press Clear key to delete entries one digit at a time. NOTE 84 1. The confidential file will be erased automatically after being polled.
3 4 5 ANTARTICA BERLIN Advanced Facsimile Features 6 7 The document(s) will be stored into memory. If necessary, notify the receiving party of the confidential document, and share with them the confidential code needed to poll the document.
Advanced Facsimile Features Confidential Mailbox ■ Printing Out a Confidential Document After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print the confidential document. 1 2 ANTARTICA BERLIN 5 Password (4-digit) • If you make a mistake, press Clear key to delete entries one digit at a time. NOTE 86 1.
3 4 Advanced Facsimile Features 5 6 The machine will print the confidential documents.
Advanced Facsimile Features Confidential Mailbox ■ Deleting a Confidential Document To delete a file using Confidential Code 1 If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure. There are two types of confidential file deletions, one is to delete the file individually by its Confidential Code, and the other is to delete all confidential files in memory.
Advanced Facsimile Features 3 4 5 89
Advanced Facsimile Features Confidential Mailbox ■ Deleting a Confidential Document To delete all confidential files in memory 2 1 ANTARTICA BERLIN 5 No password 90
3 4 Advanced Facsimile Features 5 6 All documents in the mailbox are deleted.
Advanced Facsimile Features Sub-Addressing ■ General Description Sender 1 Telephone number SubAddress Sender 2 Telephone number SubAddress Center Machine Tel: 2013331234 2013331234 2222 Address Book Telephone Number G3 Fax No. A 0001 G3 Fax No. B 0002 G3 Fax No. C 0003 SubAddress 2222 2222 0001 2013331234 Tel: 0001 0002 0003 No. A No. B 0001 No. C ■ Sending a Fax with Sub-Address 1 3 2 ANTARTICA BERLIN or (To use the Platen Glass, see page 17.
What is Sub-Addressing? Sub-Addressing is a T.30 communications protocol recommended by ITU-T. • A center machine supporting a memory feature is required on the fax network to implement sub-addressed communications. For more details, contact your local authorized Panasonic dealer. • In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digit).
Advanced Facsimile Features Sub-Addressing ■ Setting the Sub-Address into an Address Book To enter a sub-address directly into an Address Book. It is same setup of usual transmitting when using the Address Book that is preprogrammed Sub-Address. 1 2 5 6 Telephone number (Up to 36 digits include Sub-Address) • If you make a mistake, press Clear key to delete entries one digit at a time. 9 Key Name (Up to 15 characters) NOTE 94 1.
3 4 Advanced Facsimile Features 5 8 7 9 Sub-Address (Up to 20 digits) • If you make a mistake, press Clear key to delete entries one digit at a time. 10 Station Name (Up to 15 characters) 11 Address Book is programmed. To enter the favorite key or • Up to 12 stations for Favorites. If 12 stations are set, this screen will skip. NOTE • To return the machine to the initial screen of the current active mode. 3. The Sub-address is not transmitted during Manual Redial Mode.
Advanced Facsimile Features Fax Cover Sheet ■ Using the Fax Cover Sheet Sending Receiving 1 2 Page 1 2 or + Cover Page 1 (To use the Platen Glass, see page 17.) 2 5 Cover Sheet is attached Cover Sheet is not attached 7 The transmission of the document with a cover sheet starts. NOTE 96 1. The Fax Cover Sheet is not counted in the number of pages column of the journals. 2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No.
3 4 ANTARTICA BERLIN Advanced Facsimile Features 5 6 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN and/or BRAZIL 7 Address (Up to 200 stations) Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
Advanced Facsimile Features Password Communications ■ General Description Password Communications, including Password Transmission and Password Reception prevents your machine from sending a fax to a wrong station, or receiving a fax from an unauthorized station. You can set Password Transmission, and Password Reception independently, or both together. To use Password Transmission, you must set a 4-digit transmission password in advance.
Compatibility with Other Machines 4 • FP-D250F • FP-D350F • UF-160 • UF-160M • UF-170 • UF-180 • UF-190 • UF-260 • UF-270 • UF-270M • UF-280M • UF-300 • UF-312 • UF-322 • UF-550 • UF-560 • UF-585 • UF-590 • UF-595 • UF-650 • UF-733 • UF-745 • UF-750 • UF-750D • UF-755 • UF-755e • UF-766 • UF-770 • UF-788 • UF-790 • UF-880 • UF-885 • UF-890 • UF-895 • UF-990 • UF-9000 • UF-M500 Advanced Facsimile Features • DF-1100 • DP-180 • DP-190 • DP-1810F • DP-1820E • DP-1820F • DP-2000 • DP-2310 • DP-2330 • DP-2500
Advanced Facsimile Features Password Communications ■ Using Password Transmission 1 3 2 ANTARTICA BERLIN or (To use the Platen Glass, see page 17.) 6 7 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN and/or BRAZIL Address (Up to 200 stations) Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
4 5 6 Password is checked Password is not checked Advanced Facsimile Features • You can change the setting temporarily when each transmission. • Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 98. The parameter cannot be set to either "OFF" or "ON", for each individual reception. It is always set to "OFF" or "ON" until you change the setting.
Advanced Facsimile Features Receive to Memory ■ General Description This feature is used to secure all received documents by storing them into memory. To print the document(s) received in memory, the authorized operator must enter the correct password. aaa Memory aaa bbb bbb ccc ccc ■ Setting Receive to Memory Password 1 3 2 6 7 Password (4-digit) Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key.
Advanced Facsimile Features 5 4 6 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 8 Receive to Memory is set. • To return the machine to the initial screen of the current active mode. NOTE 2. We recommend that optional memory is installed when this function is used.
Advanced Facsimile Features Receive to Memory ■ Setting the RCV to Memory 3 2 1 ANTARTICA BERLIN ■ Printing Documents After receiving documents with the Receive To Memory feature, a "Message In Memory" appears on the display. 1 Message In Memory AFRICA 5 _ Password (4-digit) • If you make a mistake, press Clear key to delete entries one digit at a time. NOTE 104 1. If the password has not been set, your machine will not prompt you to enter the password.
4 2 3 Advanced Facsimile Features Memory reception is programmed. A "Receive To Memory" appears on the display. 4 ANTARTICA BERLIN 5 6 Start to print the document(s). NOTE 2. Once the RCV to Memory feature is set to "ON", the password cannot be changed (Fax Parameter No. 037 (Receive To Memory) will not be selectable on the LCD display). If you wish to change the password, set the RCV to Memory feature to "OFF" first. Then change the password.
Advanced Facsimile Features PIN Code Access ■ General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any Dialling. (Available for some countries only.) ■ Selecting the Access Method (Prefix or Suffix) 1 aaa PBX PIN* code Transmit * PIN (Personal Identification Number) 4 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, .
3 4 5 6 7 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key. 8 PIN Code Access is programmed. • To return the machine to the initial screen of the current active mode.
Advanced Facsimile Features PIN Code Access ■ Dialling with a PIN Code 1 2 or (To use the Platen Glass, see page 17.) 4 5a Pin Code (Up to 36 digits) • If you make a mistake, press Clear key to delete entries one digit at a time. or 5b • Transmission starts immediately on scanning.
3 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN and/or BRAZIL 4 Address (Up to 200 stations) Advanced Facsimile Features Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
Advanced Facsimile Features Selective Reception ■ General Description Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each Address Book station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Information Code 406 will be recorded on the Journal.
Advanced Facsimile Features 5 4 6 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 8 Select receive is set. • To return the machine to the initial screen of the current active mode. NOTE 2. If your ID number has not been set, your machine might not be able to receive from some models. To set your ID number, see page 162.
Advanced Facsimile Features Department Code ■ General Description This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (001 - 300) when it is printed.
3 4 5 6 7 Scroll or Enter the Fax Parameter number directly from the keypad and press Set or Start key. 8 Department Code is set. • To return the machine to the initial screen of the current active mode.
Advanced Facsimile Features Department Code ■ Sending Document with Department Code Department Name is printed 1 aaa Requires to input a preset Department Code (8-digit maximum) 2 or Reception (To use the Platen Glass, see page 17.) 4 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN Address (Up to 200 stations) BRAZIL and/or Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again.
3 _ 4 Advanced Facsimile Features Identification code (Department Code) 5 • Transmission starts immediately on scanning.
Advanced Facsimile Features Department Code ■ Printing a Department Code Journal Sample Department Code Journal / Originated Calls *************** -Dept Code Journal- *************** DATE dd-MMM-yyyy ***** TIME 15:00 *** P.01 ORIGINATED CALLS dd-MMM TO dd-MMM (1) (2) TOTAL PAGES = 000038 (4) (5) 01: Panafax Sales -------------------------------NO. COMM.
Sample Department Code Journal / Received Calls *************** -Dept Code Journal- *************** DATE dd-MMM-yyyy ***** TIME 15:00 *** P.02 NO. COMM.
Advanced Facsimile Features Edit File Mode ■ General Description Your machine has a document image memory which enables you to receive memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features. ■ Printing or Viewing a List To verify the contents, follow the steps to print a file list.
MEMORY XMT INCOMP No.=014 SALES DEPT P.002 No.=014 P.001 No.=014 PANASONIC P.002 MEMORY XMT TOKYO MEMORY XMT 5 or 4b MEMORY XMT INCOMP No.=014 SALES DEPT P.002 MEMORY XMT No.=014 TOKYO P.001 MEMORY XMT No.=014 PANASONIC P.002 or repeatedly until the display shows a file you want to view. Sample File List *************** -FILE LIST- *********************** DATE dd-MMM-yyyy ***** TIME 15:00 ******** (1) FILE No. (2) COMM.
Advanced Facsimile Features Edit File Mode ■ Changing the Start Time or the Station of a File To change the start time, and/or stations in a communication file, follow the steps. 1 2 ANTARTICA BERLIN 5 20:30 Change the start time. NOTE 120 1. Your machine cannot delete the file while it is being sent.
4 3 MEMORY XMT INCOMP No.=003 SALES DEPT P.002 No.=014 P.001 No.=018 PANASONIC P.002 MEM. DEF. XMT TOKYO MEM. DEF. XMT 5 6 Advanced Facsimile Features Select the file. • If you do not need to program a timer controlled communication, go to step 6. 7 A communication file is changed. PANASONIC 5551234 or Change the station. • To return the machine to the initial screen of the current active mode.
Advanced Facsimile Features Edit File Mode ■ Deleting a File To delete the file in memory, follow the steps. 1 2 ANTARTICA BERLIN 4 MEMORY XMT INCOMP 122 P002 MEM. DEF. XMT DEFERRED COMM. No.014 P001 22:00 TOKYO MEM. DEF. XMT DEFERRED COMM. No.018 PANASONIC P002 20:30 Select the file. NOTE No.003 SALES DEPT or * If you want to delete all files, press “ALL FILES” with no file selected (the file in progress is not deleted). And then go to next step. 1.
3 5 Advanced Facsimile Features 4 6 The file(s) is/are deleted. • To return the machine to the initial screen of the current active mode.
Advanced Facsimile Features Edit File Mode ■ Printing Out a File To print the contents of the communication file, follow the steps. 1 2 ANTARTICA BERLIN 4 MEM. DEF. XMT DEFERRED COMM. No.014 P001 22:00 TOKYO MEM. DEF. XMT DEFERRED COMM. No.018 PANASONIC P002 20:30 Select the file. NOTE 124 1. Your machine cannot print the file while it is being sent.
3 Advanced Facsimile Features 4 5 Your machine will print the file. • To return the machine to the initial screen of the current active mode.
Advanced Facsimile Features Edit File Mode ■ Adding Documents into a File To add documents into the file, follow the steps. 1 2 or (To use the Platen Glass, see page 17.) 5 MEM. DEF. XMT DEFERRED COMM. No.014 P001 22:00 TOKYO MEM. DEF. XMT DEFERRED COMM. No.018 PANASONIC P002 20:30 Select the file. NOTE 126 1. Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
3 4 ANTARTICA BERLIN Advanced Facsimile Features 5 6 Your machine will start storing the document(s) into a file.
Advanced Facsimile Features Edit File Mode ■ Retry an Incomplete File If a memory communication has been unsuccessful due to a busy line, or no answer, the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 031 (Incomplete File Save) to “Valid” in advance. (See page 169) To retry the incomplete file, follow the steps.
3 Advanced Facsimile Features 4 5 Your machine will retry the file.
Advanced Internet Fax Features Internet Communication Features ■ Inbound Routing Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line. When an incoming Internet Fax, email or a regular fax document is received, your machine checks for the following: 1. First, your machine checks whether a sub-address is included.
■ Dynamic Host Configuration Protocol (DHCP) DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time it connects to a network making IP address management an easier task for network administrators. When an Internet Fax logs on to the network, the DHCP server selects an IP address from a master list and assigns it to the system.
Advanced Internet Fax Features Internet Communication Features ■ Relayed Transmission Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email.
Advanced Internet Fax Features memo 133
Advanced Internet Fax Features Sender Selection ■ Setting the Sender Selection This operation allows the user to select one of the 25 preset User Names and Email Addresses before a transmission. The selected User Names is printed on the Header of each page sent, and on the Comm. Journal. When sending email, the selected user name, and/or email address appears in the "From:" field of the email message. 1 2 5 Email Add Sender: Panasonic 8 PANASONIC Sender Selection Key (No.
3 4 5 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 7 8 Scroll or Enter the Fax Parameter number directly from the keypad, and press Set or Start key. 9 10 11 Sender Selection is set. User Name (Up to 25 characters) Email address to be printed on the "From" field. (Up to 60 characters) • To return the machine to the initial screen of the current active mode.
Advanced Internet Fax Features Sender Selection ■ Sending Document with Sender Selection 1 2 3 AFRICA AMERICA ANTARTICA APOLLO ASIA BERLIN Address (Up to 200 stations) BRAZIL and/or or (To use the Platen Glass, see page 17.) Telephone number (Up to 70 stations) • To cancel a choice, select the same destination again. • For transmission to additional destinations, continue pressing the relevant keys. • Select “DESTINATIONS” to confirm your designated destinations.
4 5 6 • Transmission starts immediately on scanning. PANASONIC SALES DEPT Advanced Internet Fax Features Select the User Name (See Note) 3 Printing the Sender Selection List *************** -FAX PARAMETER LIST- ************** DATE dd-MMM-yyyy ***** TIME 15:00 *****P.03 SENDER SELECTION LIST (1) NO. (2) USER NAME (3) EMAIL ADDRESS 01 02 03 Panafax Sales Panafax Service Panafax Accounting sales@panasonic.com service@panasonic.com account@panasonic.com 24 Panafax Engineering engneering@panasonic.
Advanced Internet Fax Features Inbound Routing ■ Setting the Routing Parameters Your machine can route documents received from a G3 fax machine to email address(s), or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line. To use this feature, the Fax Parameter No. 152 (Sub Addr Routing), and/or No. 153 (TSI Routing) must be set to "Valid".
No. 152 (Sub Addr Routing): Set this parameter to perform an ITU-T sub-address query within its auto dialer, and to route the received document(s) to the corresponding stations email address(s), or telephone number(s). No. 153 (TSI Routing): Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer, and to route the received document(s) to the corresponding stations email address(s), or telephone number(s). No.
Advanced Internet Fax Features Inbound Routing ■ Address Book Dialling for Inbound Routing If the Inbound Routing parameters are set, an ITU-T sub-address, and/or originator's Numeric ID (TSI frame information) can be programmed with each email address in Address Book numbers. 1 2 5 or 5551234_ Telephone number (Up to 36 digits) Email address (Up to 60 characters) • If you make a mistake, press Clear key to delete entries one digit at a time. 8 Add to Favorites • Up to 12 stations for Favorites.
3 4 5 or 6 8 Station Name (Up to 15 characters) Key Name (Up to 15 characters) 10 9 11 Address Book is programmed. 1234567_ Sub-address (Up to 20 digits) • This screen appears when Fax Parameter No. 152 (Sub-Addr Routing) has been set to “Valid”. (See page 171) • If you make a mistake, press Clear key to delete entries one digit at a time. 5556789_ Numeric ID (TSI) (Up to 20 digits) • This screen appears when Fax Parameter No. 153 (TSI Routing) has been set to “Valid”.
Advanced Internet Fax Features Fax Forward ■ Setting Fax Forward ■ General Description This feature allows all incoming faxes, or emails to be forwarded to the station registered in the Address Book. Once the faxes, or emails are received in the memory, the machine will forward the received document(s) to the telephone number, or the email address registered in the Address Book. 1 2 Register the destination telephone number or email address.
3 4 5 7 8 Scroll or Enter the Fax Parameter number directly from the keypad, and press Set or Start key. 9 10 Fax Forward is set. PANASONIC QUALITY DEPT • To return the machine to the initial screen of the current active mode. NOTE 3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used. 4. When the Fax Forward feature is set, the Manual POP Reception will not be available.
Advanced Internet Fax Features Fax Forward (Using Document Distribution System) ■ Setting Fax Forward (Using DDS) ■ General Description When your machine is incorporated with the Fax Communication Board (DA-FG600), your machine will allow Fax Forwarding to the Document Distribution System (DA-WR10). This function is convenient when receiving faxes or emails, you can route them using the Document Distribution System. 1 2 Register the destination telephone number, or email address.
3 4 5 7 8 Scroll or Enter the Fax Parameter number directly from the keypad, and press Set or Start key. 9 10 11 Fax Forward is set. PANASONIC Enter the email address of the DDS Server into the Address Book. Ex: PANA DDS Server (Document Distribution System Server) NOTE When you select an email address station, the DDS Server confirmation request will be displayed. • To return the machine to the initial screen of the current active mode. 3.
Advanced Internet Fax Features Relayed Transmission ■ General Description The Internet Relayed Transmission feature can save you time, and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station.
■ Relay Network This Feature saves you time, and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station(s). A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your machine) or a PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be regular G3 Fax machines.
Advanced Internet Fax Features Relayed Transmission Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1. Table 1: Sample Parameter and Address Book Dialling Number Table for New York (Originating Station) Telephone Number : 212 111 1234 Email Address (SMTP) : ifax@newyork.panasonic.com Host Name : newyork Relay XMT Password : usa-rly Station Name London Stockholm Singapore Tokyo London Relay Singapore Relay Rome Hong Kong Sydney Email Address / Telephone Number ifax@london.
■ Setting Up Your Machine as an Internet Relay Station To set up your machine as a Relay Station, the following parameters must be set properly. 1. Relay XMT (Fax Parameter No. 142) Selecting whether the machine will accept and performs G3 relayed transmission. (See page 171) 1) Invalid - Machine will not accept a Relay XMT request. 2) Valid - Machine will accept a Relay XMT request. 2. Relay XMT Report (Fax Parameter No. 143) Selecting how the COMM.
Advanced Internet Fax Features Relayed Transmission ■ Setting Up Your Machine for Relayed Transmission To set an Address Book Station for Relayed Transmission Request 1 2 If the Fax Parameter No. 140 (LAN Rly XMT Request) is set to "Valid", you can enter the Relay Address by the following procedure. 5 6 39611234_ Telephone number (Up to 36 digits) • If you make a mistake, press Clear key to delete entries one digit at a time. 9 LONDON RLY Select the Relay Station.
3 4 5 8 9 Key Name (Up to 15 characters) Add to Favorites or • Up to 12 stations for Favorites. If 12 stations are set, this screen will skip. 10 Address Book is programmed. • To return the machine to the initial screen of the current active mode.
Advanced Internet Fax Features Relayed Transmission ■ Sending via Internet Relay To a location that has a preprogrammed Relay Station Once you have recorded all the necessary parameters in your machine, you can send a document to one, or multiple G3 fax machines automatically through the Internet Relay Station. The Internet Relay Station must have all the necessary parameters setup. 1 2 or (To use the Platen Glass, see page 17.
3 4 ROME SG-RELAY STOCKHOLM SYDNEY SINGAPORE Enter only the telephone number(s) of the End Receiving Station(s) that is pre-programmed the Relay Station. • Transmission starts immediately on scanning. The document(s) is stored into memory, and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number for the End Receiving Station.
Advanced Internet Fax Features Relayed Transmission ■ Sending via Internet Relay To a location that does not have a pre-programmed Relay Station 1 2 or (To use the Platen Glass, see page 17.) 5 LONDON RLY Assign a Relay Station. • Only one destination can be programmed as a relay station. 8 The document(s) is stored into memory, and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number for the End Receiving Station.
3 4 ANTARTICA BERLIN 5 7 ROME SG-RELAY STOCKHOLM SYDNEY SINGAPORE Address (Up to 200 stations) Enter only the telephone number(s) of the End Receiving station(s).
Advanced Internet Fax Features Relayed Transmission ■ Sending from a PC to a G3 Fax Machine Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one, or multiple G3 Fax machines automatically through the Internet Relay Station. End Receiving Station LAN Internet Relay Station G3 Fax PC PSTN Mail Server G3 Fax Internet PC G3 Fax The Internet Relay Station (your machine) must be properly setup with all the required parameters.
A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet FAX to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity. Ifax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for the Internet FAX.
Advanced Internet Fax Features Relayed Transmission ■ Printouts and Reports When you use Relayed Transmission, relay station will send the following two reports to help you check, and keep track of your faxes. 1. Relay XMT Report (COMM. JOURNAL) When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when the Fax Parameter No. 143 (Relay XMT Report) is set to "Always" or "Inc. only", this tells you whether the transmission was successful or not. 2.
Sample Relayed Transmission Notification Email to a Manager dd, MM, yyyy (1) Advanced Internet Fax Features (2) Explanation of Contents (1) Email address of the sender's Internet Fax (Your machine) or PC (2) End Receiving Station's G3 fax telephone number(s) 159
Setting Your Machine Adjusting the Volume and Dialling Method (Tone or Pulse) ■ Setting the Monitor Volume 1 2 3 You will hear the dial tone through the speaker. ■ Setting the Dialling Method (Tone or Pulse) (Available for some countries only.) (See Note) 1 2 5 6 Scroll or Enter the Fax Parameter number directly from the keypad, and press Set or Start key. NOTE 160 1. This setting may differ depending on the each country's regulation, or specification.
4 5 >>>>>>>>> Raise, or lower the Volume. 3 4 Setting Your Machine 5 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 7 8 Dialling Method is set. or • To return the machine to the initial screen of the current active mode.
Setting Your Machine User Parameters ■ General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.
3 4 Input Password (8 digits: alphanumerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 5 9 Enter your LOGO (Up to 25 characters and digits). 11 12 User Parameters are programmed. 201 555 1212_ Enter your ID (Up to 20 digits). * Use “MONITOR” key to enter a space between numbers. If you make a mistake, use or to move the cursor one space beyond the incorrect number, press Clear key then re-enter the new number.
Setting Your Machine Address Book ■ General Description The Address Book contains Speed dialling numbers. To use this dialling method, you must first store the telephone numbers, or Email addresses using the following procedure.
3 4 5a or or 5b (See Note) 7 8 9 Key Name (Up to 15 characters) • Key Names are used to select destinations on the touch-panel display. or Setting Your Machine Address Book is programmed. Favorites setting • Up to 12 stations for Favorites. If 12 stations are set, this screen will skip. • To return the machine to the initial screen of the current active mode.
Setting Your Machine Fax Parameters ■ General Description Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made.
3 4 5 Input Password (8 digits: alpha-numerical; alphabet (case-sensitive), numbers, symbols (@, ., _, and SPACE)) 8 Setting Your Machine 7 Fax Parameters are set. or Set each setting To set another parameter, to return to step 6. • To return the machine to the initial screen of the current active mode.
Setting Your Machine Fax Parameter Table The Fax Parameter may differ depending on each country’s regulation or specification. (Below table are including G3 Facsimile function parameters.) No. 000 Parameter Print Fax Parameter List 001 Contrast (HOME) 002 Resolution (HOME) 003 Original (HOME) 004 Stamp (HOME) 005 Memory (HOME) 006 Dialling Method 007 Header Print 008 Header Format 009 RCV’D Time Print 012 Comm.
Parameter Substitute RCV Setting Invalid Valid Fixed Auto 024 Print Reduction 025 Reduction Ratio 026 027 Polling Password Polled File Save 028 Stamp At Memory XMT 031 Incomplete File Save 033 XMT Reduction 037 Receive To Memory 039 PIN Code Access 042 Conf.
Setting Your Machine Fax Parameter Table No. 054 Parameter Fax Forward 056 Cover Sheet (HOME) 077 Department Code 078 Rotation XMT 082 Quick Memory XMT 086 Ringer Volume 089 List Output Tray 095 Duplex Print 097 Special Tray NO.
Parameter Via Fax Server Setting Invalid Valid 140 LAN RLY XMT Request 141 LAN XMT Reduce Invalid Valid Invalid Valid 142 143 Relay XMT (a.k.a. LAN Relay Station on UF-770i) Relay XMT Report 144 EMAIL Character Set 145 Sender Selection 146 POP Timer 147 Auto POP Receive 148 Del POP Receive Mail 149 Del POP Error Mail 150 Ifax Return Receipt 151 EMAIL Header FMT 152 Sub-Addr Routing Invalid Valid Off Always Inc Only Japanese English Invalid Valid 0 to 60 min.
Setting Your Machine Fax Parameter Table No. 153 Parameter TSI Routing Setting Invalid Valid 154 Route Header FMT Origi (Originator) Rly Stn (Relay Station) 155 Print Routed Doc 156 Print Forward Doc 157 Transaction JRNL 158 PC Remote Update 160 Default Domain 162 TIFF Viewer URL 163 Routing Header 164 Ifax XMT Header (Email only) 172 Inc Only Always Inc Only Always Invalid Valid Invalid Valid Invalid Valid None English Eng+Jpn Off On Included Not Inc.
No. 170 Parameter SMTP Authentication Setting Invalid Valid 171 POP Before SMTP 172 Direct IFax XMT Invalid Valid Invalid Valid 173 Delivery Notice 174 APOP Authentication 177 XMT File Type Off On Setting Your Machine Invalid Valid TIFF PDF Comments If you transmit to the SMTP server, user name and password are used for authentication. Selecting “Valid” allows you to set up the user name and password.
Printout Journals and Lists Transaction Journal The "Journal" is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions (See note 1), or you can print or view it manually: Date & Time 2 1 ANTARTICA BERLIN Communication Result OK : Communication was successful. B-OK : Batch Transmission was successful. P-OK : Reserved transmission was successful under memory full condition.
3 4 5 : to print a Journal : to view transmission transactions only : to view all transactions You can view the transactions in the journal by pressing or . • To return the machine to the initial screen of the current active mode. (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) : "OK" indicates that the communication was successful. "BUSY" indicates that the communication has failed because of busy line. "STOP" indicates that STOP was pressed during communication.
Printout Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printing condition (Off/Always/Inc. only) in Fax Parameter No. 012 (Comm. Journal (HOME)). Sample COMM. JOURNAL ************** - COMM. JOURNAL - ***************** DATE dd-MMM-yyyy **** TIME 15:00 ******** (1) MODE = MEMORY TRANSMISSION (2) START=dd-MMM 14:50 (3) END=dd-MMM 15:00 FILE NO.= 050 (4) (5) STN NO.
Printout Journals and Lists Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number : 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.) (5) Station number : Sequential number of the Stations. (6) Communication result : "OK" indicates that the communication was successful. "BUSY" indicates that the communication has failed because of busy line.
Printout Journals and Lists Address Book List To print a Address Book List of the telephone numbers, and email addresses you have stored. 2 1 ANTARTICA BERLIN Sample Address Book List ************* -ADRESS BOOK LIST- ***************** DATE dd-MMM-yyyy ***** TIME 11:11 ******** (1) (2) (3) (4) KEY NAME STATION NAME EMAIL ADDRESS / TELEPHONE NO.
3 The address book list will be printed.
Printout Journals and Lists Group and Program List To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys. 2 1 ANTARTICA BERLIN Sample Program List *************** -PROGRAM LIST- ****************** DATE dd-MMM-yyyy ***** TIME 15:00 ********* (1) KEY NAME [TEST [ACCOUNT [ACC [PROG.B ] ] ] ] (2) PROGRAM NAME (3) TYPE TIMER (4) DESTINATION(S) TEST ACCOUNT ACC PROG.
3 The program list will be printed. (4) (5) Destination(s) Deletion of received Email : Up to 15 characters : "GROUP" indicates that the Program key is programmed as a group key. "POP" indicates that the Program key is programmed as a POP access key. : Destinations programmed into the Program Key. : "Valid" means that the received email will be deleted. "Invalid" means that the received email will be retained.
Printout Journals and Lists Fax Parameter List To Print a Fax Parameter List. 2 1 ANTARTICA BERLIN Sample Fax Parameter List ************* -FAX PARAMETER LIST- ************** DATE dd-MMM-yyyy ***** TIME 15:00 ***** P.01 (1) No.
3 The fax parameter list will be printed. (5) (6) Standard setting Changed setting : "(HOME)" means home position setting. : "----" indicates code or password is not set. When the code or password is set, it is represented by asterisk (*). : Factory preset standard setting : "*" indicates that the Factory preset setting was changed.
Problem Solving Troubleshooting If You Have Any of These Problems: Mode During Transmission Transmission Copy Quality Symptom Possible Cause / Action Page Document doesn't feed/multiple feed 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through an ADF by consulting. If your document has the characteristics listed, use the Platen instead. 3. Check that the document is loaded properly.
Communication No Unit Operation Symptom Possible Cause / Action Page No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. 9 191 No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting. 3. If the Fax Parameter No.
Problem Solving Information Code When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Code Meaning Possible Action Page 030 Document is misfeeding. 1. Reload the document properly. 2. Remove the document jam. 3. Adjust ADF. --- 031 Document is too long or jammed. Document length exceeds 2 meters (78.8 inches) in "Normal" and "Fine" mode only.
Meaning Possible Action Page 416/417/ 418/419 Received data has too many errors. Check with the other party. --- 420/421 Machine goes to receiving mode, but receives no command from the transmitting side. 1. Remote side misdial. 2. Check with the other party. --- 422/427 Interface is incompatible. Check with the other party. --- 430/434 Communication error occurred while receiving. Check with the other party. --- 436/490 Received data has too many errors. Check with the other party.
Problem Solving Information Code Info. Code 634 Meaning Redial was not successful due to no response from the called station or wrong number dialled. Possible Action Page Check the telephone number and send again. --- Note: If busy tone was not detected, the machine will only redial once. 638 Power failure occurred during the communication. Check the power cord and plug. --- 711 Incorrect LDAP settings. Check the LDAP Server Name, LDAP Log in Name, LDAP password, LDAP Search Base.
Info. Code Meaning Possible Action Page 722 Failed to obtain IP address from the DHCP server. Check the 10Base-T/100Base-TX cable connection. Confirm that the Internet Parameter and the DHCP server are correctly configured before turning on or turning off the power. Contact the Network Administrator. 9 725 DNS Server connection timed out. DNS Server is down. Check the DNS Server IP Address. Contact the Network Administrator. --- 726 Received an error response from the DNS Server.
Problem Solving Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. Problem When a power failure occurs While a power failure persists You are talking to a remote party. You can continue talking. (external telephone connection) You are sending a fax. The fax transmission is aborted. Resend when power recovers. You are receiving a fax. The fax reception is aborted. Ask the remote party to resend when power recovers.
Checking the Telephone Line When you are in the Fax mode, and you do not hear a dial tone after pressing the Monitor key, or the incoming call does not ring on your machine (No automatic receive), please check telephone line by following the procedure below. 1 2 3 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. Plug a different regular telephone into the same telephone jack. 3 Check for dial tone through the handset.
Problem Solving Verification Stamp The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced, or refilled with ink. 1 2 Open the ADF Input Tray. Open the Inner Cover while holding the green-labeled tab. 5 1. Remove by pulling the Stamp Assembly upward. 2. Remove the Stamp. Replace the stamp with a new one, or refill the stamp with a few drops of the specified ink into the back of the stamp. Verification Stamp Order No.
3 4 5 Lift up the ADF Tray. Open the Exit Guide while holding the green-labeled tab. 6 Problem Solving Reinstall the Stamp Assembly, and close the Guide, Trays, and Cover.
Appendix Index A I A3 Size Document Transmission ...................................... 64 Address Book .................................................................. 164 Address Book List ........................................................... 178 APOP .............................................................................. 173 Automatic Reception ......................................................... 26 Automatic Reduction .........................................................
S Selective Reception ......................................................... 110 Sender Selection ............................................................. 134 Sender Selection List ...................................................... 136 SMTP Authentication ....................................................... 173 SMTP Mail Server ............................................................. 44 Special Tray ....................................................................
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