Handbook

Performing common tasks
51
A confirmation dialog box appears. If you want to save a copy of the deleted
item to an archive file in Palm™ Desktop software, be sure that the check box is
selected. If you don’t want to save a copy, tap the check box to deselect it. (The
archive option is not available in Palm Photos and Note Pad.)
4. Tap OK .
If you chose to save a copy of the selected item, your handheld transfers it to the
archive file on your desktop the next time you perform a HotSync operation.
To delete a record with alternate methods:
■ Delete the text of the record.
■ In Date Book, Address Book, Palm Photos, To Do List, and Memo Pad, open the
Details dialog box for the record, tap Delete, and then tap OK.
NOTE
When deleting a repeating event in Date Book, you can choose to delete
the current repeating event, current and future events, or all instances of that
event.
■ In Palm Photos you can select and delete multiple photos at the same time.
See “Deleting photos” in Chapter 12 for details.
■ In Note Pad, open the note you want to delete, and then tap Delete.
Purging records
Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate
records in these applications that have outlived their usefulness. For example,
events that occurred months ago remain in the Date Book, and To Do List items
that you marked as completed remain in the list, as do Expense items.
All these outdated records take up memory on your handheld, so it’s a good idea
to remove them by using Purge. If you think Date Book or To Do List records might
prove useful later, you can purge them from your handheld and save them in an
archive file on your computer.
Purging is not available in Address Book, Palm Photos, Note Pad, or Memo Pad.
You must delete outdated records manually from these applications.
To purge records:
1. Open the application.
2. Tap the Menu icon .
3. Select Purge on the Record menu.
A confirmation dialog box appears.
Date Book: Tap the pick list and select how old a record must be to be purged.
Purge deletes repeating events if the last of the series ends before the date that
you purge records.