7.4

Managing Documents and Printers
This section presents the features of PlanetPress Design that you can use to manage document on a printer, and to adjust
printer settings.
Obtain Information from a Printer
To obtain information from a printer:
1. Choose Tools | Managers | Printer Utilities.
2. In the Select information to request list, select the information you require.
PlanetPress Design printer status page: Select to request a PlanetPress Design printer status page.
Printer variable content document listing: Select to request a list of all variable content documents installed on
the printer. The list includes all PlanetPress Design documents on the hard drive, in RAM, and in the flash memory of
the printer. The information for each document includes the comments you defined in the Notes box of the Document
properties dialog box.
Printer files listing: Select to request a list of all files on the printer.
3. In the Select printers list, select the printers for which you want to obtain the selected information.
4. Select Send to file if you want to save the information as a PostScript file rather than output it on the printer(s).
5. Click OK.
If you selected Send to file, for each of the selected information sheets you requested PlanetPress Design prompts you
to specify the name of the file to which you want to save the information. Thus if you selected all three information
sheets, PlanetPress Design prompts you three times.
If you did not select Send to file, the information prints on each of the selected printers.
Delete Documents or Files on the Printer
To delete files on a printer:
1. Choose Tools | Managers | Printer Utilities to display the Printer Information dialog box.
2. In the Select information to request list, select Delete files from printer’s file system.
3. In the Name of document to delete box, enter the path of the first document or file you want to delete. The path
syntax depends on whether the file is located on the hard disk or in flash memory.
Path syntax: Deletes a file:
%<DISKNAME>%<DOC_
OR_FILE_NAME>
On the hard disk. If the printer has more than one hard disk, you must specify the one on which
the document or file you want to delete resides. For example:
%sales%sale_flyer
deletes the document or file “sale_flyer” on the hard disk named “sales.”
%FLASH%<DOC_OR_
FILE_NAME>
In flash memory. For example:
%flash%tax_bill
deletes the document or file “tax_bill” from the flash memory of the printer.
<DOC_OR_FILE_NAME>
On a printer that has either only flash memory or only a single hard disk.
4. If you want to delete additional documents or files, at the end of the path, press ENTER and enter the path for the next
document or file.
5. Repeat step 4 for each additional document or file you want to delete.
6. Select either Send to file or select one or more printers in the Select printers list:
l If you want to save the request to a file and perform the deletion at a later time, select Send to file.
l If you want to perform the deletion at this time, in the Select printers list, select the printer(s) from which you
want to delete the document or file.
7. Click OK.
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