HP Visual Collaboration Desktop Getting Started HP Visual Collaboration Desktop v1.
Legal notices © Copyright 2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Microsoft, Windows, and Windows NT are U.S.
/Contents Contents Getting Started Getting up and running quickly ............................................................................................................................. 5 System requirements ........................................................................................................................................ 5 Hardware requirements ...................................................................................................................................
Getting Started Getting Started There are two versions of the HP Visual Collaboration Desktop: Visual Collaboration Desktop ○ Download the Desktop client from the Visual Collaboration website. ○ It can be installed on any industry-standard PC or laptop.
Getting Started Getting up and running quickly This section describes the following: • • • • Minimum system and hardware requirements Accessing Visual Collaboration website to get the Desktop software Installing and starting the Desktop client Configuring your speakers, microphone, and camera System requirements Recommended configuration (Windows) to encode 640p@15 fps/decode 720p@30 fps ○ ○ ○ ○ Microsoft® Windows® XP SP2, Vista, or Windows 7 Intel® Core™ 2 Duo 2.
Getting Started Accessing the Visual Collaboration user portal When your system administrator adds you as a Visual Collaboration user, you will receive an email with your User Name, Password, and a URL to access the website. 1. Open a web browser. 2. Browse to the address you received from your administrator. 3. Enter your user name and password, and then click Log In. The first time you log in to the website, you are prompted to install the software.
Getting Started Installing the software Before you install the Desktop client software, install the headset and camera according to the instructions that came with the devices. The first time you log in, you will see a message that Visual Collaboration Desktop is not running. 1. Click Install Desktop to start the Installation Wizard. 2. When prompted, click I Agree to accept the license agreement. 3. When installation is complete, click Finish to close the installer.
Setting up Meetings Setting up Meetings Use the HP Visual Collaboration Portal to start meetings with another participant or group of participants, invite participants by email, and join a meeting started by someone else. Sending and receiving meeting invitations This section describes the following: • • • • • Starting the Desktop client Sending meeting invitations Joining a meeting as a registered user Joining a meeting as a guest user Starting the meeting.
Setting up Meetings Inviting participants to a meeting You can invite participants to a meeting by sending a room link via email. NOTE: Participants do not have to be a Visual Collaboration registered user. You can invite “Guest” users who do not have the Desktop client installed. 1. Right-click the Desktop icon in the system tray, and then click Place a Call. 2. Select the Invite by Email link at the bottom of the Home page. If you are prompted to create a link to your meeting tab, select OK. 3.
Setting up Meetings Joining a meeting as a guest To accept a meeting invitation as an unregistered guest, do the following: 1. Click the link in the email. 2. Enter your name in the Guest Name field, and then click Join. 3. If you are prompted, install Visual Collaboration Desktop 2.x. a. Select Install Desktop. b. Select Run twice. c. Follow the instructions in the installation wizard. 4. Select the camera, microphone, and speakers to use for the meeting.
Managing the Meeting Environment Managing the Meeting Environment Managing layout, share, and view options Meeting controls appear at the top of the participant window. The meeting controls allow you to manage layout, to share and view content, and to control the volume. Viewing participants In Preferred mode, the speaker (or last speaker), appears largest on the screen. To toggle Preferred mode on or off, click the Layout button.
Managing the Meeting Environment Layout controls Click this . . . To do this . . . Click the Layout button to switch between preferred and non-preferred view mode. Click the Down arrow to select a specific number of participants to view. Show meeting in full-screen view Sharing content Select the Down arrow button to select an application or screen to share. Share and view controls Use the following controls to manage what you and other participants see during a meeting.
Managing the Meeting Environment Volume and camera controls Use the following controls to set your speaker and microphone volume. Click this… To do this… Click the Speaker button to mute and unmute your speakers. Click the Down arrow to select a volume level. Click the Speaker button to mute and unmute your microphone. Click the Down arrow to select a volume level. Leaving and ending a meeting You can leave a meeting using the meeting toolbar in the HP Visual Collaboration Desktop.
