HP Commercial LaserJet Printers and MFPs - Imaging and Printing Security Best Practices

Chapter 8 HP LaserJet and Color LaserJet MFP Security Checklist 86
Chapter 8: Physical Security
Many of the most notable features of HP MFPs involve hard copy documents. MFPs can print them,
scan them, send them to email, send them to network folders, send them to other printers, and fax
them. Handling hardcopy documents can involve a variety of activities that can lead to compromise
of data security:
 Leaving documents in the printer output trays exposed to possible unauthorized viewers.
 Leaving documents in Automatic Document Feeder (ADF) or on the flatbed scanner exposed to
possible unauthorized view.
These are common-sense security risks. Use PIN printing and PIN fax printing to ensure that
authorized users are present during printing. Stay with the MFP while using the ADF or the flat bed
scanners. Keep the MFP in an enclosed room to allow for controlled access for sensitive printing or
scanning.
Physical security also involves access to the location where an MFP is installed. Limiting physical
access to an MFP can easily prevent many security risks from unauthorized users. Such risks include
the following:
 Access to configurations on the control panel
 Access to power cycle the MFP, to initiate cold resets, and to change other configurations
 Access to removable storage devices such as hard drives and memory cards
 Access to input trays, output trays, and automatic document feeder trays where hardcopy
documents may be left after processing
 Access to network cables and phone lines connected to the MFP
 Access to digital sending services and features
 Access to stored print jobs (depending on settings)
 Access to copy features (unauthorized overuse of resources such as toner and paper)
You can help minimize all of these risks by placing the MFPs in access-controlled locations.
You can control access to the MFP internal hardware (hard drives, Compact Flash cards, and
formatter board) using hardware locks. Use a lock, such as a Kensington Lock, as recommended in
the MFP User Guide.
If you have purchased the EIO version of the HP Secure Hard Disk (J8019A), you can also use a
Kensington style lock (cabled or cable-less) to protect the disk from being unscrewed and removed
from the device. If you use a cabled Kensington lock, you can even secure the device to a
stationary object to avoid someone from stealing the MFP.