WF-3540 Quick Guide Your WF-3540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Printing From a Memory Card . . . . . . . . . . . .
Your WF-3540 After you set up your WF-3540 (see the Start Here sheet), turn to this Quick Guide and your online User’s Guide for instructions on using your product. Features Where to find information Copy, scan, and fax from the easy-to-use control panel See this Quick Guide for the basics. See the online User’s Guide for details. Process large documents with the 30-page capacity Automatic Document Feeder See this Quick Guide for the basics. See the online User’s Guide for details.
The touch screen displays only the buttons that are available for the task you are working on. Button P Description Turn the product on or off. Return to the Home screen. y u or d y Scroll the screen. You can also swipe your finger across the screen (or up and down) to scroll. x Start printing, copying, faxing, or scanning in black and white or color. Cancel current operation and return to previous screen.
Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your documents, photos, presentations, and other projects. You can purchase genuine EPSON ink and paper at EPSON® Supplies Central® at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an EPSON authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766). Part number Sheet count Letter (8.
Paper name Size Part number Sheet count EPSON Premium Photo Paper Semi-gloss 4 × 6 inches (102 × 152 mm) S041982 40 Letter (8.5 × 11 inches [216 × 279 mm]) S041331 20 EPSON Photo Paper Glossy 4 × 6 inches (102 × 152 mm) S041809 S042038 50 100 Letter (8.5 × 11 inches [216 × 279 mm]) S041141 S041649 S041271 20 50 100 EPSON Photo Quality Self-adhesive Sheets A4 (8.3 × 11.7 inches [210 × 297 mm]) S041106 10 EPSON Iron-on Cool Peel Transfer paper Letter (8.
Placing Originals for Copying, Scanning, or Faxing Before you copy, scan, or fax, place your documents on the scanner glass or in the Automatic Document Feeder (ADF). Place photos on the scanner glass only. Using the Scanner Glass You can place a photo or a document up to lettersize (or A4-size) on the scanner glass. 1. Raise the document cover. 2. Place your original facedown on the scanner glass, with the top against the back left corner. 3. Close the cover gently to keep your original in place.
3. Insert the originals faceup, top edge first. The ADF icon appears on the screen. Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as shown below. 4. Slide the edge guide against the originals, but not too tight.
Copying Follow the steps in this section to copy black-and-white or color documents. You can copy documents just like on a copy machine. If you use the Automatic Document Feeder (ADF), you can copy up to 30 sheets at a time. Note: You can select More Functions > Copy/Restore Photos to copy photos onto EPSON photo paper (various types and sizes available). See the online User’s Guide for details. Copying a Document 1. Make sure paper is loaded in one of the paper cassettes (see page 4). 2.
6. To change copy settings, scroll down and select the setting you want to change. The Layout setting should be With Border and the Paper Size should be Letter. ■ To make double-sided copies, select 2-Sided Copying, then select one of the available options. ■ To adjust the copy size, select Reduce/Enlarge, then choose Actual Size (to print at actual size), Custom Size (to select a percentage), Auto Fit Page (to automatically size the image to fit your paper), or one of the specific sizes listed.
Printing From a Memory Card Your product lets you print photos directly from your digital camera’s memory card; just insert it into the memory card slot and you’re ready to print. See the online User’s Guide for a list of compatible memory cards and instructions on copying memory card files between your product and a computer. Inserting the Card 1. Make sure your printer is turned on. 2. Insert your card as shown. Caution: Do not force the card into the slot; it won’t go in all the way.
Printing Photos From the LCD Screen You can select individual photos for printing as you view them on the LCD screen. See the online User’s Guide for instructions on printing various types of layout sheets and personalized note paper. 1. Load several sheets of EPSON photo paper in cassette 1 (various types available; see page 4). 2. Press 3. Select Print Photos. 4. Scroll through your photos and display one that you want to print. 5. Touch a photo on the screen to select it for printing. 6.
Printing From Your Computer This section describes the basic steps for printing from a Windows or Mac computer. For detailed instructions on printing, see the online User’s Guide. Printing in Windows 1. Select the Print command in your application. Select your EPSON product Click here to open your printer software 2. Select your product, then click the Preferences or Properties button. (If you see a Setup, Printer, or Options button, click it, then click Preferences or Properties on the next window.
3. On the Main tab, select basic print settings. Make sure you choose the correct Paper Source and Paper Type setting for your paper (see page 15). To use plain paper from both cassettes, select Cassette 1 > Cassette 2. Select your Paper Source Select your Document Size Click here for quick access to predefined settings Select your Paper Type Click here for 2-Sided Printing Tip: For quick access to the most common settings, select one of the Printing Presets on the left side of the screen.
Printing With a Mac Follow the steps below to print from Mac OS X. 1. Open a photo or document in an application. 2. Open the File menu, and select Print. 3. Select your product as the Printer setting. Select your Epson product 4. Click the arrow or Show Details to exapand the print window if necessary. 5. Select basic copy and page settings. For borderless photos, choose a Paper Size setting with a Borderless option.
6. Choose Print Settings from the pop-up menu, and select your Paper Source, Media Type, Print Quality, and other print settings. 7. For automatic duplex printing, choose Two-sided Printing Settings from the popup menu, and select the option you want. 8. Choose any other printing options you may need from the pop-up menu. See the online User’s Guide for details, or click ? when it appears on the screen. 9. Click Print. 10. To monitor your print job, click the printer icon in the Dock.
Faxing a Document Your product lets you send faxes by entering fax numbers or selecting entries from a speed dial list. Using the Automatic Document Feeder (ADF), you can fax up to 30 pages at a time. Note: You can also send/receive faxes from your computer using the EPSON FAX Utility. For more information, see the online User’s Guide. Breakdown or repair of this product may cause loss of fax data and settings.
In Auto Answer mode, if the incoming call is a fax and you pick up the phone or the answering machine answers, the product automatically begins receiving the fax. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine. Note: Any phone or answering machine must be connected to the EXT. port for your product to detect an incoming fax call when the phone is picked up.
Entering Your Phone Number 1. Select Your Phone Number from the Header menu. 2. Use the keypad to enter your phone number, up to 20 digits. You don’t need to use dashes. 3. ■ To delete a character, press ■ To type the + symbol for an international number, press #. . Press Done to return to the Header menu. Selecting the Number of Rings to Answer If you connected an answering machine and it is set to pick up on the fourth ring, you should set the product to pick up on the fifth ring or later: 1.
You see messages on the screen as your document is scanned and faxed. ■ You can select 2-Sided Faxing even if the recipient’s fax machine does not print 2-sided. ■ If the recipient’s fax machine prints only in black and white, your fax is automatically sent in black and white even if you press x Color. ■ If you are scanning with the ADF (see page 6), your document is automatically scanned and faxed.
Scanning a Document or Photo You can use your product to scan original documents and photos and save them on your computer. Note: For detailed scanning instructions, see the online User’s Guide. Quick Scanning With the Touch Screen Use the control panel to quickly scan a photo or document and save it on your computer. You can even scan and send the image or document to an online service or to a remote printer. 1. Place your original document or photo as shown on page 6.
4. If you’re scanning to a memory card or USB storage device, scroll down to select your scan settings then press one of the x buttons to begin scanning. If you’re scanning to your computer, select USB Connection if your product is connected by a USB cable, or select the name of your computer if your product is connected over a network. Press Settings to select 2-Sided Scanning if necessary, then press one of the x buttons to begin scanning.
3. EPSON Scan opens in Office Mode the first time you use it. (You can change the scan mode using the Mode selector in the upper right corner.) Click here to change the scan mode Note: You cannot use Home mode to scan with the Automatic Document Feeder. 4. Click Scan. The image is scanned and you see its icon in the folder you have selected. Scanning With Mac OS X 10.6 or 10.7 You can scan original documents and photos and save them as files on your computer. 1.
Maintaining Your Product Follow the instructions in this chapter to check and clean the print head nozzles, check ink levels, and replace ink cartridges. If you need to align the print head or replace the maintenance box, see the online User’s Guide. Checking the Print Head Nozzles If your printouts are faint or have gaps in them, some of the nozzles in the print head may be clogged or ink may be running low in one or more of the ink cartridges. Follow the steps below to check the print head nozzles. 1.
Cleaning the Print Head If print quality has declined and the nozzle check indicates clogged nozzles, you can clean the print head. Print head cleaning uses ink, so clean it only if necessary. Note: You cannot clean the print head if an ink cartridge is expended, and may not be able to clean it when a cartridge is low. You must replace the cartridge first (see page 26). 1. Press if necessary, press l or r, then select Setup. 2. Select Maintenance, then Head Cleaning. 3.
Checking Ink Levels You can check the ink levels anytime right on the LCD screen. To check the ink levels with your Windows or Mac OS X software, see the instructions in your online User’s Guide. Note: Printing stops when an ink cartridge is expended. If a color cartridge is expended, you may be able to continue printing temporarily with black ink; see the online User’s Guide for more information. If the black cartridge is expended, you must replace it to continue printing. 1.
Note: We recommend that you use genuine EPSON cartridges and do not refill them. The use of other products may affect your print quality and could result in product damage. Yields vary considerably based on images printed, print settings, paper type, frequency of use, and temperature. For print quality, a small amount of ink remains in the cartridge after the “replace cartridge” indicator comes on.
4. Open the cartridge cover. Then squeeze the tab on the cartridge and lift it up. Dispose of it carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your skin, wash it off thoroughly with soap and water. If it gets in your eyes, flush them immediately with water. If you still have discomfort or vision problems, see a doctor immediately. Keep ink cartridges out of the reach of children and don’t allow them to drink the ink. 5.
7. Insert the new ink cartridge into the holder and push it down until it clicks into place. Once you replace all the cartridges that need replacing, close the cartridge cover and push it down until it clicks into place. 8. Lower the scanner to begin priming the ink. This takes a few minutes. When you see a completion message on the LCD screen, ink priming is finished. Caution: Never turn off the product while ink is priming or you’ll waste ink.
Solving Problems If you have a problem with your EPSON product, check the messages on the display screen to diagnose the cause of most problems. Press if necessary, press l or r, then select Help. Select Troubleshooting, then scroll down to see all the help topics. You can also check the basic troubleshooting suggestions below, or your online User’s Guide. Or, access interactive troubleshooting and FAQs at epson.com/support (U.S.) or epson.ca/support (Canada).
■ Disable the firewall temporarily to see if that may be causing the problem. Contact your firewall manufacturer for assistance. Connect the Printer to Your Wireless Network If you are unable to connect to your wireless network using the product CD and the Start Here sheet, you can use the touch screen on your product. Before you start, make sure you know your network name (SSID) and password. 1. Press 2. Select Wi-Fi Setup Wizard. 3.
Cannot Scan Over the Network ■ EPSON Scan is not installed in Mac OS X 10.6 or 10.7; see page 22 for scanning and downloading instructions. ■ If you cannot scan from the product’s touch screen, make sure you restarted your computer after installing the product software. Make sure EPSON Event Manager is not being blocked by your firewall or security software. Try turning off the firewall. ■ If you are scanning a large document at high resolution, a communication error may occur.
Paper Feeding Problems ■ If paper doesn’t feed correctly, remove the paper and fan the sheets, then reload them as shown on page 4. Don’t load paper above the tabs on the edge guides. ■ If paper has jammed, follow the steps on the LCD screen. If necessary, check the following areas: 1. Lift the scanner unit and carefully remove any paper trapped inside. 2. Remove the duplexer from the back of the printer and check for jammed paper. 3. Remove any paper stuck in the duplexer.
4. If the error message is not cleared, remove the paper cassettes, then check for jammed paper inside the printer. Note: If you cannot remove the cassette, turn the printer off, unplug it, and disconnect any cables. Then carefully stand the printer on its side and remove the cassette. ADF Document Feeding Problems If documents don’t feed correctly in the Automatic Document Feeder (ADF), make sure the paper is not bent, folded, or curled.
Faxing Problems ■ Make sure the recipient’s fax machine is turned on and working. ■ Make sure the LINE port on the product is connected to a telephone wall jack. Verify that the telephone wall jack works by connecting a phone to it. ■ Make sure Auto Answer is on to receive faxes automatically (see page 19). ■ If your phone line includes voicemail answering services, turn off Auto Answer. Otherwise, calls or faxes may be inadvertently received by your voicemail service.
Where to Get Help Epson Technical Support Internet Support Visit Epson’s support website at epson.com/support (U.S.) or epson.ca/support (Canada) and select your product for solutions to common problems. You can download drivers and documentation, get FAQs and troubleshooting advice, or e-mail Epson.
Notices Important Safety Instructions Before using your EPSON product, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the product. ■ Use only the type of power source indicated on the product label. ■ Use only the power cord that comes with the product. Use of another cord may cause fires or shock. Do not use the cord with any other equipment. Make sure the power cord meets all relevant local safety standards.
■ Leave enough room around the product for sufficient ventilation. Make sure the product is at least 4 inches (10 cm) away from the wall. ■ Do not block or cover openings in the product case or insert objects through the slots. ■ Do not use aerosol products that contain flammable gases inside or around the product. Doing so may cause fire. ■ Do not press too hard on the document table when placing the originals.
Ink Cartridge Safety ■ Keep ink cartridges out of the reach of children and don’t allow them to drink the ink. ■ Be careful when you handle used ink cartridges; there may be ink remaining around the ink supply port. If ink gets on your skin, wash it off thoroughly with soap and water. If it gets in your eyes, flush them immediately with water. If you still have discomfort or vision problems, see a doctor immediately. ■ Do not put your hand inside the product or touch any cartridges during printing.
Telephone Equipment Safety When using telephone equipment, you should always follow basic safety precautions to reduce the risk of fire, electric shock, and personal injury, including the following: ■ Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. ■ Do not use a telephone to report a gas leak in the vicinity of the leak. Caution: To reduce the risk of fire, use only a No. 26 AWG or larger telecommunication line cord.
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line.
According to the FCC's electrical safety advisory, we recommend that you may install an AC surge arrestor in the AC outlet to which this equipment is connected. Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected to AC power sources and that this is a major nationwide problem. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Epson America, Inc., Limited Warranty What Is Covered: Epson America, Inc. (“Epson”) warrants to the original retail purchaser that the EPSON printer covered by this limited warranty statement, if purchased and operated only in the United States, Canada, or Puerto Rico, will be free from defects in workmanship and materials for a period of one (1) year from the date of original purchase. For warranty service, you must provide proof of the date of original purchase.
IDENTIFIED ABOVE. UNLESS STATED HEREIN, ANY STATEMENTS OR REPRESENTATIONS MADE BY ANY OTHER PERSON OR FIRM ARE VOID. IN NO EVENT SHALL EPSON OR ITS AFFILIATES BE LIABLE FOR ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OR INABILITY TO USE THE EPSON PRODUCT, WHETHER RESULTING FROM BREACH OF WARRANTY OR ANY OTHER LEGAL THEORY. IN NO EVENT SHALL EPSON OR ITS AFFILIATES BE LIABLE FOR DAMAGES OF ANY KIND IN EXCESS OF THE ORIGINAL RETAIL PURCHASE PRICE OF THE PRODUCT.
Responsible Use of Copyrighted Materials Epson encourages each user to be responsible and respectful of the copyright laws when using any EPSON product. While some countries’ laws permit limited copying or reuse of copyrighted material in certain circumstances, those circumstances may not be as broad as some people assume. Contact your legal advisor for any questions regarding copyright law.
