Operation Manual

Restricting Machine Operation (Department ID Management)
9-4
Restricting the Use of the Machine
9
Restricting Machine Operation (Department
ID Management)
This section describes how to restrict the operations of the machine. By storing a Department ID and
Password for each department, you can set the machine so that its functions can be used only after the
correct password has been entered. This is called “Department ID Management.” Department IDs and
Passwords can be stored. This function allows you to check the print totals and fax scan totals for each
department, for management purposes.
NOTE
The user restrictions registered in your machine will be printed at the end of the USER’S DATA LIST. (See “User’s
Data List,” on p. 13-11.)
Setting Operation Restrictions
You can create up to 100 Department IDs and passwords to restrict sending operations on the
machine. Follow this procedure to restrict the access to all of these features:
• Sending documents
• Copying documents, and manually printing fax reports and documents received/stored in memory
1 Press [Menu].
2 Press [ (-)] or [ (+)] until the <8.SYSTEM SETTINGS> appears ➞ press [OK].
The display for entering the System Administrator’s password appears if you set the Department ID management.
(See “Setting and Using the System Administrator’s ID and Password,” on p. 9-1.)
NOTE
If you forget your password, your machine will require service to disable this feature.