SOFTWARE USER’S GUIDE ® ® Version C
Table of Contents 1 i Using the machine as a printer (For Windows®) ............... 1-1 Using the Brother printer driver......................................... 1-1 Features............................................................................ 1-1 Choosing the right type of paper....................................... 1-2 Printing a document .......................................................... 1-2 Simultaneous printing and faxing......................................
Print Watermark ................................................... 1-20 Watermark Style................................................... 1-21 Device Options ......................................................... 1-22 Print Date & Time ................................................. 1-22 Quick Print Setup ................................................. 1-23 Status Monitor ...................................................... 1-23 Support tab ........................................................
Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) ...................................................... 2-23 Changing the default quality ................................. 2-25 Changing the default black & white file format ..... 2-25 Changing the default color file format................... 2-25 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ........................................................2-26 Viewing items............................................................
Open PCC Folder (PCC: PhotoCapture Center™) ... 3-17 Copy From PCC (PhotoCapture Center™) ............... 3-18 Copy To Application ................................................. 3-19 COPY ............................................................................. 3-20 PC-FAX .......................................................................... 3-22 Send .........................................................................
Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only).......................5-19 Running PC-FAX Receiving .....................................5-19 Setting up your PC.................................................... 5-19 Viewing new PC-FAX messages ..............................5-20 6 7 8 v Using the PhotoCapture Center™ from your PC (For Windows®) (not available for MFC-5440CN and MFC-3240C) .............. 6-1 For USB cable users.............................
Settings in the Scanner window ............................... 8-17 Image ................................................................... 8-17 Scanning Area...................................................... 8-19 Business Card Size (not available for MFC-3240C and MFC-3340CN) ...................... 8-19 Adjusting the Image.............................................. 8-20 Configuring Network Scanning ....................................... 8-21 Using the Scan Key.....................................
* Windows® XP in this user’s guide represents Windows XP Professional and Windows XP Home Edition.
1 Using the machine as a printer (For Windows®) Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.
Choosing the right type of paper To get high quality printing using your machine, it is very important to select the right type of paper. Be sure to read About paper in the User’s Guide before you select and purchase paper for the machine. Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command.
Simultaneous printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
Status Monitor (Windows® only) The Status Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty, paper jam or ink empty. You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the Status Monitor located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your computer.
How to turn off the status monitor If you want to switch off the status monitor application, perform the following steps. 1 Right-click on the status monitor icon or window and select Load on Startup in the menu. 2 Set this function to Off and close the window from Exit. Even if the status monitor is off, you can see the machine’s status anytime by clicking the Status Monitor from the Start menu on your computer. You can switch the status monitor On by opening the menu window when displaying the status.
Printer driver settings (Windows® only) For Macintosh® users, see Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) on page 8-4. You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Color Matching/Halftone ■ Color Enhancement ■ Scaling ■ Watermark ■ Print Date & Time ■ Quick Print Setup How to access the printer driver settings 1 2 Select Print from the File menu in your application software.
Basic tab * 1 2 3 4 1 2 3 4 Select the Media Type and Quality. Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order. Select the Paper Source. (MFC-5840CN only) Click the OK button to apply your selected settings. To return to the default settings, click the Default button, then click the OK button. This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale.
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Slow Drying Paper Select Slow Drying Paper when printing with the type of plain paper on which the ink dries very slowly. This setting may cause some slight blurring of the text.
Media Type Color/Grayscale Print Quality Selection Plain Paper Color/Grayscale Fast, Fast Normal, Normal, Fine Inkjet Paper Color/Grayscale Fine, Photo Glossy Paper Color/Grayscale Fine, Photo, Highest Transparencies Color/Grayscale Normal, Fine Slow Drying Paper Color/Grayscale Fast, Fast Normal, Normal, Fine The factory settings are shown in bold. Enhanced Print Settings You have options for enhanced print settings from the Settings button.
Bi-Directional Printing When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. Enhanced Normal Printing Use this mode if fine horizontal bands appear on the paper. This prints at an increased resolution which helps to avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than in Normal mode.
■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white. ■ Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera.
Paper Size The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" x 5" (88.9 x 127.0 mm) to 8.5" x 14" (215.9 x 355.6 mm). Also you can select borderless setting for specific papers. From the drop-down box, select the Paper Size you are using. You can enter a custom size by selecting User Defined. Select the correct paper thickness to improve the quality of your output.
Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper. If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available. Border Line When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.
Copies The Copies selection sets the number of copies that will be printed (1 to 999). Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. Reverse Order Reverse Order prints the pages of your document in the opposite order.
Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1. Color 2. Scaling 3. Watermark 4.
Color Color/Grayscale This selection allows a color document to be printed in black and white using gray scale. Image Type The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly. ■ Auto: The printer driver automatically selects the image type. ■ Photo: Select this mode for photographic images.
Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suitable for photographic images. The color is adjusted to print a more natural color. ■ Vivid: Suitable for business graphics such as charts, graphics and text. The color is adjusted to give more vivid color.
Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your document. Select the appropriate method. ■ Diffusion: Dots are placed at random to create the halftones. This method of printing is more suitable for printing photographs that have delicate shades and graphics. ■ Dither: Dots are arranged in a pre-defined pattern to make halftones.
Scaling You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. ■ Check Free if you want to reduce the size. ■ Check Mirror Print to reverse the data from left to right. Mirror Print is not available when you select Transparency paper.
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document.
Watermark Style You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. ■ Title You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. ■ Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Color and Style.
Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer’s system clock. Click the Setting button to change the Date, Time, the Position and the Font. To include a background with the Date and Time, select Opaque. When Opaque is selected, you can click on the Color button to change the color of the Date and Time background.
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options. Status Monitor This reports the ink volume and the printer status (any error that may happen with the printer) when printing. The default setting for the Status Monitor is on.
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, Driver Updates and Tips for using your machine.
2 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 2-2.) In addition to the WIA driver there is also a TWAIN compliant scanner driver installed.
Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort® viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan the document.
Scanning a document into the PC (MFC-3240C and MFC-3340CN only) 1 Load your document. A B C D 2 3 4 Select the picture type (B). Select the Paper size from the drop-down list box (D). If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. 5 To start scanning your document, click the Scan button in the Scan dialog box.
■ The scanner resolution you can select is up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) ■ You cannot select the Paper source (A) other than Document Feeder.
Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN) There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document, you will need to use the scanner glass (Flatbed). (See Pre-Scanning to crop a portion you want to scan on page 2-13.) Scanning a document using the ADF 1 Load your document.
5 If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. ■ The scanner resolution you can select is up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-9.) 6 To start scanning your document, click the Scan button in the Scan dialog box.
Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN) The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the document face down on the scanner glass. 2 Select Flatbed in the Paper source pull-down box (A). If your machine has no ADF, you do not need to select this box.
6 If you require advanced settings, click on Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties. Click the OK button after you choose your settings. C 7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the document will appear in the PaperPort® 9.0SE window (or your software application window).
Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility. You must restart your PC for the new settings to take effect. The paper size setting is not available for the MFC-3240C, MFC-3340CN and MFC-210C.
Scanning a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
How to access the Scanner 1 Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document. The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. 2 3 Select Scan from the File drop-down menu or select the Scan button. The Scan panel appears in the left panel. Select Brother MFC-XXXX USB or Brother MFC-XXXX LAN from the Scanner drop-down list box. (Where XXXX is your model name.
Scanning a document into the PC You can scan a whole page —OR— Scan a portion of the page after pre-scanning the document. Scanning a whole page 1 2 Load your document. Adjust the following settings, if required, in the Scanner window: ■ Image Type ■ Resolution ■ Scan Type ■ Brightness ■ Contrast ■ Document Size After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning.
Pre-Scanning to crop a portion you want to scan The PreScan button is used to preview an image for cropping any unwanted areas from the image. When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Load your document. Scanning area 2 3 4 Select the settings for Image Type, Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. In the Scanner Setup dialog box, click the PreScan button.
5 Load your document again. If your model is flatbed type, and you have loaded the document on the scanner glass in step 1, please skip this step. 6 7 Click Start. This time only the selected area of the document will appear in the PaperPort® 9.0SE window (or your software application window). In the PaperPort® 9.0SE window, use the options available to refine the image.
Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Web Select for attaching the scanned image to web pages. 100 x 100 dpi 24-bit color Text Select for scanning text documents.
Resolution You can change the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. The following table shows the resolution you can choose and the available colors.
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors. Although using 24 bit Color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 256 Color.
Document Size Set the size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8 1/2 x 11 in ■ Legal 8 1/2 x 14 in ■ A5 148 x 210 mm ■ Executive 7 1/4 x 10 1/2 in ■ Business Card ■ Photo 4 x 6 in ■ Index Card 5 x 8 in ■ Photo L 89 x 127 mm ■ Photo 2L 127 x 178 mm ■ Post Card 1 100 x 148 mm ■ Post Card 2 148 x 200 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
If you selected Custom as the size, the Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG.
Using the Scan key (For USB cable users) If you use the Scan key on a network, please refer to Using the Scan key on page 7-5. You can use (Scan) on the control panel to scan documents into your word processing, graphics or E-mail applications or your computer folder. The advantage of using (Scan) is that you avoid the mouse clicks required to scan from your computer.
Scan to E-mail You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the (Scan) configuration. (See E-mail on page 3-9.) 1 2 3 Load your document. Press Scan to E-mail (Scan). Press ▲ or ▼ to select Scan to E-Mail. Press Black Start or Color Start. The machine will scan the document, create a file attachment, and launch your E-mail application, displaying the new message waiting to be addressed.
Scan to OCR If your document is text, you can have it converted by ScanSoft® OmniPage® OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the (Scan) configuration. (See OCR (Word Processing program) on page 3-8.) 1 Load your document. 2 3 Press (Scan). Scan to OCR Press ▲ or ▼ to select Scan to OCR. Press Black Start or Color Start. The machine will start the scanning process.
Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN) You can scan black and white and color documents into a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Color documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF. File names default to the current date. For example, the fifth image scanned on July 1, 2004 would be named 07010405.PDF.
5 6 7 Press ▲ or ▼ to select the quality you want. To change the file type, press Menu/Set and go to Step 6. —OR— To start scanning, press Black Start or Color Start. Press ▲ or ▼ to select the file type you want. To change the file name, press Menu/Set and go to Step 7. —OR— To start scanning, press Black Start or Color Start. The file name is set automatically however, you can set a name of your choice using the dial pad. You can only change the first 6 digits.
Changing the default quality 1 Press Menu/Set, 4, 8, 1. 2 3 1.Quality Press ▲ or ▼ to select B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or Color 600 dpi. Press Menu/Set. Press Stop/Exit. Changing the default black & white file format 1 Press Menu/Set, 4, 8, 2. 2.B/W File Type 2 3 Press ▲ or ▼ to select TIFF or PDF. Press Menu/Set. Press Stop/Exit. Changing the default color file format 1 Press Menu/Set, 4, 8, 3. 2 3 3.ColorFile Type Press ▲ or ▼ to select PDF or JPEG.
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ScanSoft® PaperPort® 9.0SE for Brother is a document management application. You can use PaperPort® 9.0SE to view scanned documents. PaperPort® 9.0SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack” documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® 9.0SE can be accessed through the ScanSoft® PaperPort® 9.0SE program group.
Viewing items ScanSoft® PaperPort® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX files) and non-PaperPort® 9.0SE items (files created using other applications). Non-PaperPort® 9.0SE items include an icon that indicates the application that was used to create the item; a non-PaperPort® 9.
Organizing your items in folders PaperPort® 9.0SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort® 9.0SE item or a non-PaperPort® 9.0SE item: ■ Folders are arranged in a “tree” structure in the Folder View. You use this section to select folders and view their items in Desktop View. ■ You can simply drag and drop an item onto a folder.
ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ScanSoft® PaperPort® 9.0SE can quickly convert the text on a ScanSoft® PaperPort® 9.0SE item (which is really just a picture of the text) into text that you can edit with a word processing application. PaperPort® 9.0SE uses the optical character recognition application ScanSoft® OmniPage® OCR, which comes with PaperPort® 9.0SE. —OR— PaperPort® 9.0SE can use your preferred OCR application if it is already on your computer.
You can Export items in other formats You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Exporting an image file 1 2 3 4 Select the Save As command from the File pull-down menu in the PaperPort® 9.0SE window. The Save ‘XXXXX’ as dialog box will be displayed.
3 Using the ControlCenter2.0 (For Windows®) The functions that can be used in the ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 The ControlCenter2.0 is a software utility that allows you to quickly and easily access your frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications. The ControlCenter2.
How to turn off the AutoLoad feature in ControlCenter2.0 Once you start the ControlCenter2.0 from the Start menu, the icon will appear on the task bar. You can open the ControlCenter2.0 window by double-clicking on the icon. If you do not want the ControlCenter2.0 to run automatically each time the computer is started; 1 Right-click on the ControlCenter2.0 icon in the Task Tray, and select Preference. 2 The ControlCenter2.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Microsoft Paint) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editing application you have installed on your computer.
PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) This section contains three features which you can access the media card inserted into the machine. This function is only available when the machine is connected to the PC with USB. ■ Open PCC Folder — enables you to see the files and folders that are on the media card. (See Using the PhotoCapture Center™ from your PC on page 6-1.) ■ Copy From PCC — enables you to copy the files on the media card into the specific folder of the PC.
PC-FAX These buttons are for sending or receiving faxes using the Brother PC-FAX application. ■ Send — enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) ■ Receive — enables you to receive a PC-FAX by clicking this button. After running the PC-FAX receive software, this button changes to View Received to open the application and see the received fax.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software Button. Change the other settings, if needed. By selecting Device Button at each Scan button, you can configure the Scan key on your machine for each scan feature.
To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking button. Choose the File Type from the pull-down list. You can delete application that you have added. Just select the Application Name and click the Delete button.
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button. To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the list by clicking the Add button.
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the list by clicking the Add button.
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File Type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button. Select the file type for the saved image by selecting from the File Type pull-down list.
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, right-click on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software.
Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field.
Scan to OCR: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 3 - 14 USING THE CONTROLCENTER2.
Scan to E-mail: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. USING THE CONTROLCENTER2.
Scan to File: In the General tab You can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default folder which is shown currently in the Destination Folder box or select your preferred folder by using button.
PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C) These buttons can be used to open or copy the files and folders from the media card inserted into the machine. Open PCC Folder (PCC: PhotoCapture Center™) The Open PCC Folder button allows you to open Windows® Explorer to show the files and folders on the media card. USING THE CONTROLCENTER2.
Copy From PCC (PhotoCapture Center™) The Copy From PCC button allows you to copy the files on the media card to any directory on your hard disk. To change the destination folder or other settings, right-click on the button and select your preferred settings for file copying. In the Copy folder section the default settings are Create a new folder based on the PCC files Date or Month, and Date.
Copy To Application The Copy To Application button allows you to open the files from the specific application after copying to the folder of the application. To change the folder settings, right-click on the button and select your preferred settings for file copying. In the Copy folder section the default settings are Create a new folder based on the PCC files Date or Month, and Date. With these settings, before copying a folder is created with a name derived from the date the original file was created.
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button. You can enter up to 30 characters in the Name for Copy field and select Copy Ratio.
Before finishing the Copy button configuration, you must set the Printer Name. Then click the Print options button to display the printer driver settings. The Print options screen will vary depending upon which model printer you have selected. In the printer driver settings window you can choose advanced settings for printing. You must configure each of the copy buttons before they can be used. USING THE CONTROLCENTER2.
PC-FAX This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) To change the Send settings, right-click on the button to open the configuration window. You can change Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 5-19.) When the machine is connected to the network, you cannot use this function. .) When the PC-FAX receiving software is running, the View Received button will appear to open the viewer application.
Address Book The Address Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-7.) Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX application. (See Setting up user information on page 5-2.) 3 - 24 USING THE CONTROLCENTER2.
DEVICE SETTING In this section you can configure the machine settings or check the ink levels by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus. USING THE CONTROLCENTER2.
Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your PC to the machine. Ink Level The Ink Level button opens the Status Monitor window, which displays the ink level for each cartridge. 3 - 26 USING THE CONTROLCENTER2.
4 Using MFC Remote Setup (For Windows®) MFC Remote Setup (not available for MFC-210C) The MFC Remote Setup application enables you to configure many MFC settings from a Windows® application. When you access this application, the settings on your machine will be downloaded to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. You cannot use the MFC Remote Setup application if your machine is connected via a Network.
OK button When you click OK, the process of uploading the data to the machine begins. The MFC Remote Setup program is closed if an error message is displayed, enter the correct data again and then click OK. Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the machine. Apply button The Apply button uploads the data to the machine, but stays in the Remote Setup application so you can make more changes.
5 Using Brother PC-FAX software (For Windows®) PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book or simply enter the destination address or fax number into the User interface.
Setting up user information You can access the User Information from the FAX Sending dialog box by clicking . (See Sending a file as a PC-FAX using the Facsimile style user interface on page 5-16.) 1 2 3 From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page. Click OK to save the User Information.
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice of two user interfaces: Simple style or Facsimile style. To change the user interface select the interface setting you want: Simple style or Facsimile style. (See User interface on page 5-4.) Outside line access If you need to enter a number to access an outside line, enter it here.
User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style.
Address Book If Outlook Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook Express from the Address Book tab. For the Address book file, you must enter the path and file name of the database file which contains the address book information. —OR— Use the Browse button to find the database to select. If you select Outlook Express, you can use the Outlook Express Address book when clicking the Address Book button on the sending window.
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons. To register an address in a Speed-Dial button: 1 Click the Speed-Dial button you want to program. 2 Click the Member or Group you want to store on the Speed-Dial button. 3 Click Add >> to save it. To clear a Speed-Dial button: 1 Click the Speed-Dial button you want to clear.
Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book.
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member’s information. Name is a required field. Click OK to save the information.
Setting up a Group for Broadcasting If you often send the same PC-FAX to several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 2 3 4 Type the name of the new Group in the Group Name field. In the Available Names box, select each Member to be included in the Group, and then click Add >>. Members you add to the Group will be added to the Group Members box.
Editing Member information 1 2 3 4 Select the Member or Group you want to edit. Click the edit icon. Change the Member or Group information. Click OK to save your changes. Deleting a Member or Group 1 2 3 Select the Member or Group you want to delete. Click the delete icon. When the Confirm Item Delete dialog box appears, click OK. Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv).
3 4 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. 5 Type the name of the file, and then select Save.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File, point to Import, and then click Text. —OR— Click Vcard and go to Step 5. 2 From the Available Items column select the data fields you want to import, and click Add >>. From the Available Items list select the fields in the same order they are listed in the Import text file.
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv).
Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen.
Entering Cover Page Information If you are sending a fax to more than one recipient, the recipient information will not be printed on the Cover Page. To From Comment Type the comment you want to add to the cover page. Form Select the cover page format you want to use. Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to select the BMP file, and then select the alignment style.
Sending a file as a PC-FAX using the Facsimile style user interface 1 2 3 Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 5-3.
4 Enter the fax number using any of the following methods: ■ Using the dial pad enter the number. ■ Click any of the 10 Speed-Dial buttons. ■ Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake, click Clear to delete all the entries. 5 6 To include a Cover Page, click Cover Page On, and then click the Cover Page icon to enter or edit the Cover Page information. Click Start to send the fax. If you want to cancel the fax, click Stop.
3 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface selection setting as detailed on page 5-3. 4 In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button. If you made a mistake entering a number, click the Clear button to delete all the entries. To send a Cover Page and note, click the Cover Page On check box.
Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only) The PC-FAX Receive function will automatically upload incoming faxes received by your machine to your PC for viewing, printing or deleting. Before you use the PC-FAX Receive function, you must select the option of PC-FAX Receive from the menu on the machine. (See Setting PC Fax Rx in the User’s Guide.) PC-FAX receiving is only available when using the USB connection, not the LAN connection.
4 5 6 In File Format, select .tif or .max for the format the received document will be saved in. The default format is .tif. If you want to, you can check the Play wave file when receiving FAX check box, and then enter the path of the wave file. To load PC FAX receiving automatically when you start up Windows®, select the Add to Startup folder check box. Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the icon will flash blue and red.
6 Using the PhotoCapture Center™ from your PC (For Windows®) (not available for MFC-5440CN and MFC-3240C) Do NOT start your computer with your media cards inserted into the media drive of the machine. You could lose your data or damage the card. For USB cable users For Windows® 2000 users, to access the PhotoCapture Center™ features from your PC you must first install a Windows® 2000 update. Please see the Quick Setup Guide for installation instructions.
3 You can edit the file and save it to another drive on your PC. When you take out a media card, do the following to prevent damage to the media card: 1 In the My Computer window, right-click the removable disk icon and select Eject from the Context menu. 2 Wait until the PhotoCapture button stops blinking before taking out the media card.
For Network cable users 1 Insert a SmartMedia®, CompactFlash®, Memory Stick®, SecureDigital™ or xD-Picture Card™ into your machine. If more than two media cards are inserted at the same time, the PhotoCapture Center™ will read only the card that was put in first. To have access to another card, you must first take out all the cards, and then put in the media card you wish to access. 2 Double-click the Network PhotoCapture Centre icon.
While the machine is printing from the PhotoCapture Center™, your PC cannot access the PhotoCapture Center™ for any other operation. MagicGate Memory Stick® can be used, but any music data that is stored on the stick can not be read.
7 Network Scanning (For Windows®) (not available for MFC-3240C and MFC-210C) To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) Max. 25 clients can be connected to one machine on a Network. For example, if 30 clients try to connect at a time, 5 clients will not be shown on the LCD.
Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL-Pro Suite (see Quick Setup Guide), follow the steps below. 1 For Windows® XP From the Start menu, select Control Panel, Printers and Other Hardware, Scanners and Cameras (or Control Panel, Scanners and Cameras).
2 Click the Network Setting tab in the dialog box and select a method to specify the machine as a Network scanner for your PC. Specify your machine by address Enter the IP address of the machine in the IP Address field. Click Apply and then OK. Specify your machine by Name Enter the machine Node name in the Node Name field. Click Apply and then OK. Search for Devices Click Browse and select the appropriate device you want to use. Click OK. Click Apply and then OK.
3 Click the Scan To Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. If you are using the optional wireless print/scan server NC-2200w, the above window will not appear. 4 You can avoid receiving unwanted documents by setting a 4-digit Pin number. Enter your Pin number in the Pin number and Retype Pin number field.
Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color document and it will be sent with the E-mail from the PC as an attachment. For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button.
Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-6.) For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button. You will not be able to initiate a network scan from the ControlCenter2.0.
Scan to OCR When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate ScanSoft® OmniPage® OCR and convert your document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 3-8.) For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button.
Scan to File When you select Scan to File you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in the ControlCenter2.0 on the designated PC. You can change the Scan configuration. (See File on page 3-11.) For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button. You will not be able to initiate a network scan from the ControlCenter2.
8 Using your machine with a Macintosh® Setting up your USB-equipped Apple® Macintosh® Before you can connect the machine to your Macintosh®, you must buy a USB cable that is not longer than 6 feet (2 metres). Do not connect the machine to a USB port on a keyboard or a non-powered USB hub. The features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Mac OS® Feature Mac OS® X 8.6 9.X 10.2.
Media Type To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type. Plain Paper Inkjet Paper Glossy Paper Transparencies Quality The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality, the longer it will take to print the document.
■ Fast Normal: 600 x 300 dpi. Better print quality than Fast mode and faster print speed than Normal. ■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink consumption. Use this mode to print large volume documents or a document for proofing.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-XXXX (Where XXXX is your model name) is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK. 2 From application software such as TextEdit, click the File menu and select Print. Click Print to start printing.
Choosing printing options To control special printing features, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Grayscale, Paper Thickness, Bi-Directional Printing and Enhance Normal Printing settings. See Resolution in Specifications of the User’s Guide.
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Ink icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: 3 From the application software such as Presto!® PageManager®, click the File menu and select Page Setup.
4 From application software such as Presto!® PageManager®, click the File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type or Color/Grayscale, select your settings before clicking Print. Click the Option or Settings button to change Image Type and other Printing Options.
Sending a fax from your Macintosh® application For Mac OS® X users You can send a fax directly from a Macintosh® application. 1 Create a document in a Macintosh® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu.
4 Select Facsimile from the Output pull-down menu. 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Drag a vCard from the Mac OS® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS® application to the destination fax number field. 1 Click Address Book button. 2 Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print.
The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home). For Mac OS® 8.6 - 9.2 users You can send a fax directly from a Macintosh® application.
3 From the Output pull-down menu, select Facsimile. 4 When Facsimile is selected, the top button changes to Send Fax and the Address button will be available. Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them.
5 6 To address the fax, type a fax number in the Input Fax Number box. When you are finished addressing your fax, click Send Fax. To select and only send certain pages of the document, click OK to go to the Print dialog box. If you click Send Fax without addressing your fax, the following error message will appear: Click OK to go to the Send Fax dialog box.
Scanning from a Macintosh® (not available for Mac OS® 8.6) The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. If you want to scan from the machine on a network, you must select the networked machine. See Configuring Network Scanning on page 8-21. Accessing the scanner Run your Macintosh® TWAIN-compliant application software.
Scanning an image into your Macintosh® You can scan a whole page —OR— scan a portion after pre-scanning the document. Scanning a whole page 1 Load your document in the ADF. If your model is a flatbed type, you can also place your document on the scanner glass. 2 3 Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast Click Start. When scanning has finished, the image will appear in your graphics application.
Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images. When you are satisfied with the preview, click Start to scan the image. 1 Load your document. 2 Click PreScan.
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image.
Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents that have photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are placed in a specific pattern to give the appearence of gray.) True Gray—is used for documents with photographic images or graphics.
Scanning Area Set the Size to one of the following: ■ A4 210 x 297 mm ■ JIS B5 182 x 257 mm ■ Letter 8.5 x 11 in ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■ Executive 7.25 x 10.5 in ■ Business Card ■ Photo 4 x 6 in ■ Index Card 5 x 8 in ■ Photo L 89 x 127 mm ■ Photo 2L 127 x 178 mm ■ Post Card 1 100 x 148 mm ■ Post Card 2 148 x 200 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215 x 355 mm.) After you choose a custom size, you can adjust the scanning area.
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image. You can also type a value in the box to set the level. Click OK. If the scanned image is too light, set a lower Brightness level and scan the image again.
Configuring Network Scanning (For Network models only) If you want to scan from the machine on a network, you must select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities. If you already installed the MFL-Pro Software following the network installation steps in the Quick Setup Guide then this selection should already be made. To use the machine as a Network Scanner, the machine must be configured with a TCP/IP address.
3 4 Specify your machine by IP Address or Node Name. To change the IP address, enter the new IP address. To change the Node Name of your machine, enter the new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page. (Please see the Network User’s Guide on the CD-ROM.) The default Node Name is “BRN_xxxxxx” (“xxxxxx” is the last six digits of Eithernet address.) You can also select a machine from the list of the machines available.
Using Presto!® PageManager® Presto!® PageManager® is application software for managing the documents in your computer. Since it is compatible with most image editors and word processing programs, Presto!® PageManager® gives you unmatched control over your computer files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®. If you use the machine as a scanner, we recommend that you install Presto!® PageManager®.
System requirements for Presto!® PageManager® ■ ■ ■ ■ PowerPC processor System 8.6-9.X, 10.1, or greater CD-ROM drive Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software Technical Support [For USA] Company name: Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont CA 94538, USA Telephone: 510-4458600 Fax: 510-4458601 E-mail Address: contactus@newsoftinc.com URL: http://www.
Fax: 49(0)2451/409642 E-mail Address: newsoft@softbay.de URL: http://de.newsoft.eu.com/ [UK] Company name: Postal Address: Telephone: Fax: E-mail Address: URL: Guildsoft Ltd Not Open 44-01752-201148 44-01752-894833 Tech@guildsoft.co.uk http://uk.newsoft.eu.com/ [France] Company name: Partners in Europe Postal Address: Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.
Using the ControlCenter2.0 (For Mac OS® X 10.2.4 or greater) The functions that can be used in the ControlCenter2.0 may vary depending upon the model. The ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using the ControlCenter2.0 eliminates the need to manually launch the specific applications. The ControlCenter2.
How to turn off the AutoLoad feature in ControlCenter2.0 The icon will appear on the menu bar. To open the ControlCenter2.0 window, click on the icon and select Open. If you do not want the ControlCenter2.0 to run automatically each time the computer is started; 1 Click on the ControlCenter2.0 icon in the menu bar and select Preference. 2 The ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. 3 Click OK to close the window. The ControlCenter2.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ■ Image (Default: Apple PreView) — enables you to scan a page directly into any graphic viewer/editor application. You can select the destination application, such as Adobe® PhotoShop® or any kind of image editing application you already have installed on your computer.
COPY COPY — allows you to use the PC and any printer driver for enhanced copy operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver—OR—you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. DEVICE SETTINGS You can configure the machine settings or check the ink levels.
SCAN This section contains four buttons for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Apple PreView) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button. Change the other settings, if needed.
To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and select your preferred application by clicking the Browse button. Also choose the File Type from the pull-down list. You can delete application that you have added. Just select the Application Name and click the Delete button.
OCR (Word Processing program) Scan to OCR converts the graphic page image data into text which can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button. To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application to the lists by clicking the Add button.
E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button. To change the E-mail application, select your preferred E-mail application from the E-mail Application pull down list. You can add an application to the lists by clicking the Add button.
File attachments You can choose from the following list of file types for attachment to your E-mail or for saving to a folder. File type — Select from the pull-down list the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.
File Scan to File button allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button. Select the file type for the saved image by selecting from the File Type pull down list.
CUSTOM SCAN There are four buttons from which you can set your own preferences and configuration to fit your required usage for scanning. To configure a button, click on the button with holding down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software.
Customizing a user-defined button To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field.
Scan to OCR: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings.
Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default My pictures folder or select your own destination folder by using the Browse button. You can also select Resolution, Scan Type, Document Size, Brightness and Contrast settings.
COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key. You can enter up to a 30 character name in the Name for Copy field and select Copy Ratio.
Before finishing the Copy button configuration, you must set the Printer Name. Then select your print settings from the Presets pull-down list, then click OK to close the window. By clicking the configured copy button, the print dialog window will open. You must configure each of the copy buttons before they can be used. By using Copy button, you can also send a fax using the printer driver. (See Sending a fax from your Macintosh® application on page 8-8.
DEVICE SETTINGS In this section you can configure the machine settings or check the ink levels by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup (not available for MFC-210C) The Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus.
Quick-Dial (not available for MFC-210C) The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your computer. Ink Level The Ink Level button opens the Remote Setup Program’s Maintenance window, which displays the ink level for each cartridge.
MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for MFC-210C) The MFC Remote Setup application enables you to configure many MFC settings from a Macintosh® application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. The ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file.
Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC-5440CN) You can access the Media Card inserted into the machine from a Macintosh®. For Mac OS® 8.6 only You have to download “USB Mass Storage Support 1.3.5” software from the web site of Apple® Macintosh®. 1 Insert a SmartMedia®, CompactFlash®, Memory Stick®, SecureDigital™ or xD-Picture Card™ into your machine. The Removable Disk icon will appear on the Desktop.
4 Quit all applications that are running stored data on the media card and drag the Removable Disk icon onto Trash before you remove the media card from the machine. The PhotoCapture Center™ will only read one card at a time so do not insert more than one media card at a time. Do NOT unplug the power cord, USB cable or remove a SmartMedia®, CompactFlash®, Memory Stick®, SecureDigital™ or xD-Picture Card™ from the machine while it is reading the card (PhotoCapture is flashing).
Index C N ControlCenter2.0 ................. 3-1 ControlCenter2.0 for Macintosh ........................8-26 Network PhotoCapture Center™ .....6-3 Scanning Configuration Macintosh® ...................8-21 Windows® ......................7-1 D Drivers Macintosh® printer .....................8-4, 8-6 TWAIN ......................... 8-14 Windows® printer .....................1-1, 1-6 TWAIN ..................2-1, 2-10 WIA ................................ 2-2 F Fax Macintosh® Mac OS® 8.6-9.2 .........
U Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2) ............
® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only.
