® ® D RA FT Welch Allyn Spot Vision Screener Model VS100 Directions for use
ii Welch Allyn Spot Vision Screener VS100 © 2015 Welch Allyn. All rights are reserved. To support the intended use of the product described in this publication, the purchaser of the product is permitted to copy this publication, for internal distribution only, from the media provided by Welch Allyn. No other use, reproduction, or distribution of the publication, or any part of it, is permitted without written permission from Welch Allyn.
1 1 Introduction This Directions for use manual is a comprehensive guide designed to help you understand the capabilities and operation of your Spot Vision Screener VS100. The information in this manual includes all options available with the Spot Vision Screener. The applicability of some sections of this manual depends on the configuration of your particular device. Read this manual thoroughly before attempting to use the device.
2 Introduction Welch Allyn Spot Vision Screener VS100 Symbols Documentation symbols Consult operating instructions/directions for use (DFU). A copy of the DFU is available on this website. A printed copy of the DFU can be ordered from Welch Allyn for delivery within 7 calendar days. WARNING The warning statements in this manual identify conditions or practices that could lead to loss of data, illness, injury, or death.
Directions for use Introduction 3 The CE mark on this product indicates that it has been tested to and conforms with the provisions noted within the 93/42/ EEC Medical Device Directive.
Introduction Welch Allyn Spot Vision Screener VS100 Cannot connect to configured network ! Sound off Sound on Continue Back Exit D RA FT 4 Print job in progress
Directions for use Introduction 5 Warnings and cautions WARNING The warning statements in this manual identify conditions or practices that could lead to loss of data, illness, injury, or death. CAUTION The caution statements in this manual identify conditions or practices that could result in damage to the equipment or other property. WARNING Risk of electric shock.
Introduction Welch Allyn Spot Vision Screener VS100 Caution The device is a precision instrument. Do not subject it to physical shock. Caution Do not use the wrist strap as a means to carry the device; it is not designed to carry the weight of the device. Caution The device is not waterproof. If you accidentally drop it into liquid or liquid is spilled on the device, contact Welch Allyn Technical Support immediately. If minor water droplets are found on the device, wipe off with a soft dry cloth.
Directions for use Introduction 7 Contents Checklist The main shipping box contains the vision screener, Directions for use, and the Accessory box. The Accessory box contains: AC Power Cord. Power Supply/Charger. Cleaning Cloth. Velcro Cable Straps. NOTE: Please do not discard the box and foam. Damages incurred by shipping the device in non-approved packing material will void the limited warranty (see warranty for details).
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9 2 Controls, Display Window, and Connections Drawings and text are representative of the Spot Vision Screener with all available options.
Controls, Display Window, and Connections Welch Allyn Spot Vision Screener Front View of Vision Screener 1 Range Finder D RA FT 10 2 Front Glass 3 Speaker
Directions for use Controls, Display Window, and Connections 11 Display Window D RA FT When the vision screener is powered on, the main menu or Home Screen will appear. If the vision screener is connected to a network, the network name and IP address will be visible in the upper left corner in the black bar. 1. Age Range To begin instant screening, with no personal subject data, select an age range of the subject from the Home screen.
12 Controls, Display Window, and Connections Welch Allyn Spot Vision Screener Subject Information Screen D RA FT On the subject information screen, confirm all data is correct. You can modify information by touching the field you wish to change. After the change is completed select OK and you will come back to the subject information screen. Date of Birth/Age is required and will highlight in red if there is no age or if it is not a valid birthdate or age (under 6 months).
Directions for use Controls, Display Window, and Connections Understanding the Results Pupillary Distance 2 Pupil Size Indicator 3 4 D RA FT 1 Right Eye (OD), Left Eye (OS) Complete refraction SE - Spherical equivalent DS - Sphere DC – Cylinder Axis – Axis 5 6 7 8 Home Cylinder Convention Alignment Indicator Degree, Horizontal, Vertical 13
14 Controls, Display Window, and Connections Welch Allyn Spot Vision Screener Tools The Tools menu will allow you to customize and configure the vision screener with the following options: Displays firmware version, software application version and serial number. Also displayed is a quick reference of important the vision screener features, including memory storage levels of the device View the age-based criteria settings used for exam recommendations that are currently active on the vision screener.
15 3 Setting up the Vision Screener Charging 1. Connect the provided DC cord set and power supply/charger together. 2. Gently lift the back of the vision screener to view the available connections. 3. Locate the DC power connector on the vision screener and connect the power supply/charger. The DC power connector on the power supply/charger will easily insert into the DC power connector on the vision screener. Using force to connect the power charger can damage the device and will void the warranty. 4.
16 Setting up the Vision Screener Welch Allyn Spot Vision Screener • Input Screen—Holding down the Back button on any input (keyboard) screen will delete all data from the field. • Low Battery—When the battery level reaches a very low level, a notice will appear to the User indicating they should insert the power cable or the device will shut down.
Directions for use Setting up the Vision Screener 17 Printer Configuration The vision screener is capable of connecting and printing to most network capable Hewlett-Packard (HP) printers. The vision screener also contains some generic PCL drivers that can be used with non-HP printers, as well as a custom driver that supports the Brother QL-720NW label printer. 0 Note 1.
18 Setting up the Vision Screener Welch Allyn Spot Vision Screener 0 Note PCL drivers are available for non-HP printers. It is not guaranteed that every printer will work with the vision screener. 4. Once changes have been made, select Save. 5. Once saved, the Print Test Page will appear dark. 6. A printer icon will appear in the menu bar indicating the job is processing.
Directions for use Setting up the Vision Screener 19 Importing/Exporting Files 1. From the Tools menu, select Import/Export and you will be directed to the Import/ Export screen. 2. Insert a USB storage device into the USB port on the vision screener (Recommended USB size is 8GB or larger). 3. Once the USB device is detected, the Import and Export buttons will be available for selection and you will see the USB symbol in the upper right black bar next to the date. 4.
20 Setting up the Vision Screener Welch Allyn Spot Vision Screener Import With the import function, you can import: • Updated criteria files (SpotCriteria.csv) • Future, queued, screening files (SpotSubjects.csv or Location.csv By using a Location in the name of the file, this will default all subjects in the file to a location via the name of the file, ex LakeMary.csv would default to “LakeMary” as the location for all subjects in this file) • Custom banner for the screening reports (banner.
Directions for use Setting up the Vision Screener 21 Web Access When connected to a wireless network, the vision screener gives you the ability to view files from a web browser (Internet Explorer, Firefox, Safari, etc.) on a PC on the same network. To access the webserver on the vision screener: 1. From your computer, open a web browser; enter the devices IP address in the address bar (this is located on the top black bar on the Home Screen). 2. You will be prompted to enter the username and password.
Setting up the Vision Screener D RA FT 22 Welch Allyn Spot Vision Screener
23 4 Vision Screener Operation Screening Environment For optimal screening results, screen in an environment with lower level subdued lighting. Be sure to eliminate or block any sources of sunlight and/or incandescent light from reflecting on the subject’s eyes. Florescent light is acceptable but note that the subject’s pupil size can be affected and can decrease your chances of a successful screening.
24 Vision Screener Operation Welch Allyn Spot Vision Screener D RA FT How to Focus the vision screener A Position vision screener approximately 36 inches away from subject. B Hold vision screener close to body and lean forward and backward until the screen becomes gray. C Make small movements until the spinner appears on the gray screen. Note Eyes should be wide open and kept on the center of the frame for best results.
Directions for Use Vision Screener Operation 25 Monocular Mode In monocular mode, you will be given the option to choose which eye to screen. This should be attempted when binocular screening does not capture the subjects’ pupils. 1. Touch the side of the screen that corresponds with the eye you would like to screen. (OD = subjects right eye; OS = subjects left eye). 2. When complete, you can repeat the process with the other eye by choosing Monocular from the Results Menu.
26 Vision Screener Operation Welch Allyn Spot Vision Screener Understanding the Results The figure below outlines the results screen and what it shows you: 2 3 4 Pupillary Distance D RA FT 1 Pupil Size Indicator Right Eye (OD), Left Eye (OS) Complete refraction SE - Spherical equivalent DS - Sphere DC – Cylinder Axis – Axis 5 6 7 8 Home Cylinder Convention Alignment Indicator Degree, Horizontal, Vertical
Directions for Use Vision Screener Operation 27 Vision Screener Criteria To modify current screening criteria: 1. Perform an export and insert the USB drive into your PC. 2. Go to the USB drive folder and open the Spot folder that you just exported; select the import folder. 3. Copy the file “SpotCriteria.csv” to the top folder on the USB drive (the file cannot be within a folder). Once copied, open the file. 4. Make any desired changes using Microsoft Excel or compatible program. 5.
Vision Screener Operation Welch Allyn Spot Vision Screener For example: If a subject were 2 years and 10 months old, you would enter 2Y10M. Use numeric and alpha characters. • Gender—Select Male or enter M; select Female or enter F. Alpha characters only; leaving the field blank will default to no gender identified. • Eyewear prescription—Select None, Glasses, or Contacts. By leaving the field blank, ‘None’ will be set as the default. After updating the import file: 1.
29 5 Troubleshooting System Restart 1. To power cycle the vision screener - press and hold the On/Off button until a confirmation screen appears. Select Confirm to power off. 2. When the screen turns black, wait 30 seconds and then press the power button to turn the vision screener back on. Ensure the device has power by plugging in the power cord. System Freeze 1. D RA FT In the event the vision screener locks up and is unresponsive to touch, you will need to perform a hard system reset.
30 Troubleshooting Welch Allyn Spot Vision Screener 4. Check on the Home screen to see if your network name and IP address is identified in the upper left corner in the black bar. 0 Note Restarting helps to reinstate the connection to the network. 5. If the connection does not automatically reconnect, go to Tools, Network, select Security Type, reselect the correct type (None, WEP, WPA) then select the highlighted OK. This should re-instate the network connection.
31 6 Cleaning the Vision Screener Clean the Vision Screener 0 WARNING Electric shock hazard. Before cleaning the monitor, disconnect the DC power cord from the power outlet and the vision screener. 0 WARNING Liquids can damage electronics inside the vision screener. Prevent liquids from spilling on the vision screener. If liquids are spilled on the vision screener: 1. Power down the vision screener. D RA FT 2. Disconnect the power plug. 3. Dry off excess liquid from the vision screener.
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33 7 Specifications The power supply/charger’s supplied with the vision screener have the following characteristics: This vision screener DFU document is valid for software versions 3.0.xx.yy. • The Vision Screener has been calibrated as part of the manufacturing process and does not require calibration henceforth. • The external power supply/charger supplied is a Class II equipment and the vision screener is also a Class II equipment when connected to the external power supply/ charger.
34 Specifications Welch Allyn Spot Vision Screener Dimensions (in): 8½ x 6¾ x 4¾ (LxWxH) Weight (lbs.): ~2.55 Wireless Network: 802.11 b/g/n Operating Temperatures (°C): +10 to +40 Operating Humidity: 30% to 95% Relative Humidity (non-condensing) Storage/Shipping Temperatures (°C): 0 to +50 Storage/Shipping Humidity: 0% to 95% Relative Humidity (non-condensing) Storage/Shipping Atmospheric Pressure: 800 hPA to 1060 hPA Expected Battery Life: 2.
Directions for Use Specifications 35 Environmental Protection This device contains Lithium ion cells and other electronic materials. Please contact your local government authorities for proper electronic waste recycling or disposal methods at end of life. EMC Information This equipment has been tested and found to comply with the limits for a Class B digital devices, pursuant to Part 15 of the FCC Rules. This medical device equipment is suitable for use in all commercial and domestic establishments.
36 Specifications Welch Allyn Spot Vision Screener EMC Table Table 1. Emission Guidance The Welch Allyn vision screener is intended for use in the electromagnetic environment specified below. The operator or the user of the device should assure that it is used in such an environment. Emission Test Compliance Electromagnetic environment guide RF EmissionCispr 11 Group 1 The vision screener must emit electromagnetic energy in order to perform its intended function.
Directions for Use Conducted RF EN 61000-4-6 Radiated RF EN 61000-4-3 Surge EN 61000-4-5 Specifications 3 Veff from 150kHz to 80MHz 37 3 Veff from 150kHz to 80MHz The portable and mobile devices with RF communication shouldn’t be used near any part of the device, including cables, except when they follow the 3 V/m from 80MHz to 2.5GHz 3 V/m from 80MHz to 2.
38 Specifications Welch Allyn Spot Vision Screener FCC Compliance Statement This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference and (2) this device must accept any interference received, including interference that may cause undesired operation. 0 Note This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Directions for Use Specifications 39 This product can be used with the following restriction(s): France — Outdoor use is limited to 10 mW EIRP within the band 2454 to 2483.5 MHz. Norway — Does not apply for the geographical area within a radius of 20 km from the center of Ny-Ålesund. Note Effective Isotropic Radiated Power (EIRP).
40 Specifications Welch Allyn Spot Vision Screener European Union This device complies with the essential requirements of the R&TTE Directive 1999/5/EC. The following test methods have been applied in order to prove presumption of conformity with the essential requirements of the R&TTE Directive 1999/5/EC: This device is a 2.4 GHz wideband transmission system (transceiver), intended for use in all EU member states and EFTA countries, except in France and Italy where restrictive use applies.
39 Warranty Vision Screener D RA FT Your Welch Allyn product, when new, is warranted to be free from original defects in material and workmanship and to perform in accordance with manufacturer’s specifications under normal use and service. The warranty period* begins from the date of purchase from Welch Allyn, Inc. or its authorized distributors. Welch Allyn’s obligation is limited to the repair or replacement of components determined by Welch Allyn to be defective within the warranty period.
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