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Webster_draft2.book.mif Page 2 Friday, October 11, 2002 10:07 AM Information in this document is subject to change without notice. Reproduction in any manner without written permission of PolyVision Corporation is forbidden. PolyVision Corporation reserves the right to make changes in product design, or detail, and to discontinue any product or material without notice. Webster is a trademark of PolyVision Corporation, a Steelcase Company.
Webster_draft2.book.mif Page i Friday, October 11, 2002 10:07 AM Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What is Webster? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Many Ways to Use Webster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installing the Webster TS Whiteboard . . . . . . . . . .
Webster_draft2.book.mif Page ii Friday, October 11, 2002 10:07 AM Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Sounds on Webster TS Whiteboards . . . . . . . . . . . . . . . . . . . . 29 Sounds on Webster LT Whiteboards . . . . . . . . . . . . . . . . . . . . . 29 Getting to Know the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 The Webster Software Main Window . . . . . . . . . . . . . . . . . . . .
Webster_draft2.book.mif Page iii Friday, October 11, 2002 10:07 AM Copying and Moving Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Exporting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Renaming Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Deleting Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Editing Snapshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Webster_draft2.book.mif Page iv Friday, October 11, 2002 10:07 AM Troubleshooting, Care, and Maintenance . . . . . . . . . . . . . . . . . . . . . . 90 Getting On-Line Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Troubleshooting Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Troubleshooting TS Whiteboard Hardware. . . . . . . . . . . . . . . . 91 Troubleshooting LT Whiteboard Hardware . . . . . . . . . . . . . . . . 92 Hardware Calibration . . . . .
Webster_draft2.book.mif Page 1 Friday, October 11, 2002 10:07 AM Overview Welcome to the Webster Interactive Whiteboard. This manual provides instructions for installing Webster TS (touch sensitive) and LT (laser tracking) electronic whiteboards, and for operating the TS, LT, IRP (interactive rear projection), and IPD (interactive plasma display) systems. What is Webster? The Webster board is an interactive electronic whiteboard that connects to your Windows PC or Macintosh PC.
Webster_draft2.book.mif Page 2 Friday, October 11, 2002 10:07 AM The most basic way to use Webster is to print copies of the board during your meeting using a printer that is also connected to the computer. In addition, the Webster software records what you write or draw, so you can capture your whiteboard notes on the connected computer.
Webster_draft2.book.mif Page 3 Friday, October 11, 2002 10:07 AM In Microsoft Windows, Webster is also compatible with Microsoft NetMeeting, giving you fully interactive teleconferencing capabilities from your Webster board. About This Manual This manual describes how to install and operate the Webster TS and LT interactive whiteboards. This manual also describes operation of Webster IRP and IPD interactive systems, although installation is described separately.
Webster_draft2.book.mif Page 4 Friday, October 11, 2002 10:07 AM Installing the Webster TS Whiteboard To install the Webster TS (touch sensitive) whiteboard models, follow the steps in this section. If you have the Webster LT (laser tracking) whiteboard, refer to “Installing the Webster LT Whiteboard” on page 9. If you have one of the IRP or IPD models, the installation instructions are provided separately. Three installation options are available for the Webster TS whiteboards, depending on your model.
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Webster_draft2.book.mif Page 6 Friday, October 11, 2002 10:07 AM Mounting Your Webster TS Whiteboard on a Wall You will need a tape measure, Phillips screwdriver, and drill. To mount the Webster TS whiteboard on a wall: 1 Choose a location with convenient access to your computer, an AC power outlet, and any network connections or projectors you are using.
Webster_draft2.book.mif Page 7 Friday, October 11, 2002 10:07 AM the TS 400 are plastic. Wall anchors for TS 600 and TS 800 are metal. NOTE: note: If you are not installing on a sheet rock wall, you must provide your own fasteners. 5 Attach the mounting bracket to the wall anchors on the wall using the four Phillips screws provided. Assure that the screws are snug. 6 With the help of an assistant, lift the board and hang it on the mounting plates using the slots at the top corners of the board.
Webster_draft2.book.mif Page 8 Friday, October 11, 2002 10:07 AM To connect the whiteboard to your computer: 1 Plug the AC power cord into the power connector on the bottom of the whiteboard, next to the serial port. 2 Twist the cord behind the cable bracket. cable bracket 9-pin serial cable AC power cord 3 Plug the power cord into an electrical outlet. 4 Plug the 9-pin male end of the serial port cable into the whiteboard and tighten the screws.
Webster_draft2.book.mif Page 9 Friday, October 11, 2002 10:07 AM Installing the Webster LT Whiteboard To install the Webster LT (laser tracking) whiteboard models, follow the steps in this section. If you have the Webster TS (touch sensitive) whiteboard, refer to “Installing the Webster TS Whiteboard” on page 4. If you have the IRP or IPD models, the installation instructions are provided separately. Any of the Webster whiteboards can be mounted on a wall using the instructions provided here.
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Webster_draft2.book.mif Page 11 Friday, October 11, 2002 10:07 AM Mounting Your Webster LT Whiteboard on a Wall You will need a tape measure, Phillips screwdriver, and drill. To mount the Webster LT whiteboard on a wall: 1 Choose a wall with convenient access to your computer, an AC power outlet, and any network connections or projectors you are using.
Webster_draft2.book.mif Page 12 Friday, October 11, 2002 10:07 AM Carefully mark four drill hole locations as indicated below, based on your Webster LT whiteboard model.
Webster_draft2.book.mif Page 13 Friday, October 11, 2002 10:07 AM 6 Insert two screws through the two upper mounting spindles and into the upper holes in the wall. Tighten the screws to the wall. 7 Insert the remaining two screws through the two studded mounting brackets and into the lower holes in the wall. Tighten the screws to the wall.
Webster_draft2.book.mif Page 14 Friday, October 11, 2002 10:07 AM 10 With the help of an assistant, lift the board and position it so that the slotted holes in the back of the board are directly in front of the spindles on the wall. First push the lower slotted holes over the lower spindles. Then push the upper slotted holes over the upper spindles and ease the board down onto all the spindles at once. The board should come to rest, without force, on the top spindles.
Webster_draft2.book.mif Page 15 Friday, October 11, 2002 10:07 AM the face of the lower spindle. Position the V slot of the spacer down and to both sides of the spindle to take up the slack space. rear view 13 Apply the magnetic whiteboard icon strip to one of the four corners of the board.
Webster_draft2.book.mif Page 16 Friday, October 11, 2002 10:07 AM 3 Plug the 9-pin male end of the serial port cable into the whiteboard and tighten the screws. 9-pin serial cable on/off switch AC power cord 4 Plug the other end into your computer’s serial port (if necessary, use a USB to 9-pin serial adapter available from your Webster dealer). NOTE: note: The maximum serial cable length is 25 feet (7.5 meters).
Webster_draft2.book.mif Page 17 Friday, October 11, 2002 10:07 AM LT Whiteboard Automatic Power Down The whiteboard automatically powers down after a specified period of inactivity. The board signals a warning beep one minute before the power down occurs and the “Ready” LED goes out when the board is powered down. The default period of inactivity is 60 minutes. To specify a different time, refer to “Customizing General Options” on page 79. To power up Webster after an automatic power down, move the mouse.
Webster_draft2.book.mif Page 18 Friday, October 11, 2002 10:07 AM Installing Webster Software The following software installation instructions apply to all Webster models and sizes. You can install Webster under Microsoft Windows operating system versions 98, NT 4.0, ME, 2000, or XP; or on a Macintosh with OS 8.6, 9.x, or X. NOTE: note: If you are using a USB to 9-pin serial adapter, make sure you install the software that came with your adapter before you install the Webster software.
Webster_draft2.book.mif Page 19 Friday, October 11, 2002 10:07 AM Installing Webster Software in Windows Installation in Windows requires “Administrative Privileges.” To install Webster software in Windows: 1 Turn on your computer and wait for Windows to start. For best results, make sure no applications are running. 2 Place the Webster software CD in your CD-ROM drive. The setup program starts. If the setup program does not start, open Windows Explorer and double-click “Setup.exe” on the CD.
Webster_draft2.book.mif Page 20 Friday, October 11, 2002 10:07 AM Starting Webster Software To start Webster software in Windows: 1 Plug in and turn on your whiteboard, if necessary. 2 Start your computer, if necessary. 3 On the Windows taskbar, choose “Programs” from the Start menu and choose “Webster” from the Webster group. The software launches and detects your connected whiteboard. To start Webster software on a Macintosh: 1 Plug in and turn on your whiteboard, if necessary.
Webster_draft2.book.mif Page 21 Friday, October 11, 2002 10:07 AM To establish communication between the board and the computer: 1 Make sure the whiteboard is plugged in and turned on, and properly connected to your computer, if necessary. 2 Launch the Webster software. 3 Choose “Find Whiteboard” from the Edit menu. The software locates and displays the port connection for the board.
Webster_draft2.book.mif Page 22 Friday, October 11, 2002 10:07 AM If you use OS X, select the Webster Preferences icon and hold down the command key while pressing the Delete key. To locate the Webster Preferences icon, click the “Home” icon at the top of any OS X Finder window, then select the “Library” folder, and choose the “Preferences” folder. Using Multiple Whiteboards You can use Webster with multiple whiteboards connected to your computer.
Webster_draft2.book.mif Page 23 Friday, October 11, 2002 10:07 AM 5 Choose “Find Whiteboard” from the Edit menu. The application finds all the boards connected to your computer. 6 Choose one board to associate with Webster1. 7 Leaving Webster1 running, launch Webster2. 8 Choose “Find Whiteboard” from the Edit menu. Webster2 finds only the whiteboards not already assigned to Webster1. 9 Choose one board to associate with Webster2.
Webster_draft2.book.mif Page 24 Friday, October 11, 2002 10:07 AM Webster Basics When the Webster software is running on a computer connected to the board, anything you write or draw on the board is also displayed on the computer. How Webster Works To use Webster: 1 Make sure the board is plugged in and turned on, if necessary. 2 On the computer connected to the whiteboard, start the Webster application.
Webster_draft2.book.mif Page 25 Friday, October 11, 2002 10:07 AM NOTE: note: Webster TS models: The whiteboard's surface can be damaged by sharp objects, such as ballpoint pens and rulers. Scratches can cause permanent ink stains and data loss due to electrical malfunctions. To write: 1 Choose a pen (TS and LT models) or stylus (IRP and IPD models). 2 Select a pen color on the whiteboard icon strip (TS models) or in the projection toolbar (IRP and IPD models).
Webster_draft2.book.mif Page 26 Friday, October 11, 2002 10:07 AM To erase on Webster IRP and IPD models: • Tap the Wide or Narrow Erase button in the projection toolbar. Use the stylus to erase. Printing the Board You can print an image of the board at any time using a printer that is connected to the computer. To print an image of the current board: • Tap the Print icon on the whiteboard icon strip (TS and LT models), or in the projection toolbar (IRP and IPD models).
Webster_draft2.book.mif Page 27 Friday, October 11, 2002 10:07 AM Getting Started with Webster Tools Webster is easy to operate either from the board or from the attached computer running the Webster software. Icons that appear along the edge of the board on TS and LT models control functions that are duplicated in the software. IRP and IPD models are rear projection systems and thus always operate in Webster’s projection mode in which the whiteboard icon strip is unnecessary.
Webster_draft2.book.mif Page 28 Friday, October 11, 2002 10:07 AM Webster Whiteboard Icons Webster TS and LT whiteboards include an icon strip with the following functions: (On LT models, the order is slightly different.) Projection toolbar: In projection mode, display or hide the projection tools. Tools Forward Back Print Forward arrow: In projection mode, scroll forward through snapshots or PowerPoint slides. Back arrow: In projection mode, scroll backward through snapshots or PowerPoint slides.
Webster_draft2.book.mif Page 29 Friday, October 11, 2002 10:07 AM NOTE: note: Webster LT models: There are no pen or eraser icons on the whiteboard icon strip, since the laser automatically detects your tools. Sounds Webster TS and LT models provide audible feedback during normal use. Sounds on Webster TS Whiteboards On Webster TS models, audible feedback indicates which tool you are using.
Webster_draft2.book.mif Page 30 Friday, October 11, 2002 10:07 AM Snapshots are copies of the whiteboard (or computer screen) that you can capture at any time. Snapshots are part of a Webster file that you can save to disk. You can work with individual snapshots even when the whiteboard is turned off or disconnected. Refer to “Working with Snapshots” on page 47. The Webster Software Main Window When you launch Webster software, the main window appears. Features of the main window are described below.
Webster_draft2.book.mif Page 31 Friday, October 11, 2002 10:07 AM The Snapshot pane is a scrolling list of snapshots in the currently open Webster file. The Current Board pane displays whatever is currently on the board, regardless of whether it is captured as a snapshot. The Selection pane provides an enlarged view of one snapshot or the current board. You can view and edit the image in the Selection pane.
Webster_draft2.book.mif Page 32 Friday, October 11, 2002 10:07 AM 6 Playback: Click to play, pause, stop, loop, play all snapshots, or specify playback preferences. The Webster Annotation Toolbar Use the annotation tools: • To edit an existing snapshot whether or not the whiteboard is connected or turned on • To edit the image of the current board in the software On TS and LT models, annotation tools provide software shortcuts to many of the tools that are also found on the whiteboard icon strip.
Webster_draft2.book.mif Page 33 Friday, October 11, 2002 10:07 AM The Annotation Toolbar in Full Screen View In Full Screen view, the annotation toolbar includes these functions: 1 Esc: Escape or exit Full Screen view. 2 Current board: Show the current board. 3 Print: Print the image of the board using the printer connected to the computer without creating a snapshot. 4 Zoom: Enlarge or shrink the image. 5 Fit to Window: Make the image fill the screen.
Webster_draft2.book.mif Page 34 Friday, October 11, 2002 10:07 AM Showing, Hiding, and Moving the Toolbars You can hide or move Webster toolbars. To hide or show toolbars in Windows: • Choose “Toolbar,” “Annotation Bar,” or “Status Bar” from the View menu to show or hide the Webster command toolbar, annotation toolbar, and status bar. • Click the Webster icon in System Tray Menu and choose “Projection Toolbar” to show or hide the projection toolbar.
Webster_draft2.book.mif Page 35 Friday, October 11, 2002 10:07 AM Writing and Erasing with Webster TS Models The Webster TS whiteboard is touch sensitive and sends writing data to your computer by detecting a single point of pressure. Use standard dry-erase markers to write on the board. Specify the color that is recorded in the software by tapping the corresponding pen color icon on the board. The active pen color is indicated by the LED next to the pen icon on the board.
Webster_draft2.book.mif Page 36 Friday, October 11, 2002 10:07 AM Erase using the large or small circular felt eraser provided. Use only the flat side of the eraser, with the felt pad flat against the surface of the board. Writing and Erasing with Webster IPD and IRP Models The IPD and IRP models are screens for projected computer images and thus always operate in projection mode. (Refer to “Using Webster with a Projector” on page 37.
Webster_draft2.book.mif Page 37 Friday, October 11, 2002 10:07 AM Using Webster with a Projector With a projector connected to your Webster TS or LT system, a variety of powerful options becomes available. When you project the computer desktop onto the board, the board acts as though it were a large touch-sensitive computer monitor. Webster IRP and IPD models always display your computer screen, so these models always operate in projection mode.
Webster_draft2.book.mif Page 38 Friday, October 11, 2002 10:07 AM 4 Choose “Projection” from the Edit menu; click the projection button in the command toolbar; or tap the Projection icon in the whiteboard icon strip (Webster TS and LT models). The following alignment window is projected from the software onto the board: NOTE: note: If the alignment window does not appear, it might be because another user selected an option in Webster to use the previous alignment when starting up.
Webster_draft2.book.mif Page 39 Friday, October 11, 2002 10:07 AM Refer to “The Projection Toolbar” on page 40 for information about the projection toolbar. Refer to “Customizing Projection Mode Settings” on page 85 for additional projection mode options. To exit projection mode: • In the command toolbar click the projection button; choose “Projection” from the Edit menu; or tap the Projection icon in the whiteboard icon strip (Webster TS and LT models).
Webster_draft2.book.mif Page 40 Friday, October 11, 2002 10:07 AM To use the stylus (or your finger in Webster TS models) as a mouse: • Tap the whiteboard once to click. • Tap the whiteboard twice rapidly to double-click. • Hold your finger or the stylus down and pull it across the surface to simulate a click-and-drag operation (e.g., to move a dialog box). • In Windows, for a right click, tap the “Right Click” button on the projection toolbar, then tap the whiteboard.
Webster_draft2.book.mif Page 41 Friday, October 11, 2002 10:07 AM 1 Snapshot: Capture the board image as a snapshot in the Webster software. The projected computer screen and writing on the board are both included when Webster is not the active application. 2 Screen Snapshot: Capture only the projected computer screen as a snapshot. 3 Esc: Performs the equivalent to the “ESC” keystroke in the active application. 4 Re-align: Re-align the projected image.
Webster_draft2.book.mif Page 42 Friday, October 11, 2002 10:07 AM Projection Mark-Ups In projection mode, you can mark up the projected computer screen. For example, you can mark up PowerPoint slides on the whiteboard during your presentation: To mark up a projected image: 1 Using the stylus, tap a pen color button on the projection toolbar. (Refer to “The Projection Toolbar” on page 40.) This freezes the current screen so your strokes produce writing instead of moving the selection tool.
Webster_draft2.book.mif Page 43 Friday, October 11, 2002 10:07 AM To capture a snapshot of the projected computer screen, projection mark-ups, and writing on the board: • Tap the Snapshot button in the projection toolbar, tap the Snapshot icon on the whiteboard (TS and LT models), or choose “Snapshot” in the Edit menu. To capture a snapshot that includes only the projected computer screen and projection mark-ups: • Tap the Screen Snapshot button in the projection toolbar.
Webster_draft2.book.mif Page 44 Friday, October 11, 2002 10:07 AM Toggling Between Webster and Other Applications In projection mode, you can work with multiple software applications that are all projected on the board. To bring the Webster application to the front: • TS and LT models only: Tap the Show Webster icon on the whiteboard icon strip. Tap again to send Webster to the back.
Webster_draft2.book.mif Page 45 Friday, October 11, 2002 10:07 AM • In Windows, to change the keyboard size, tap the “Small,” “Medium,” or “Large” key on the right. • To move the keyboard, tap and drag the title bar or the keyboard background and release it in the desired location. • To hide the keyboard, tap the Keyboard button on the projection toolbar.
Webster_draft2.book.mif Page 46 Friday, October 11, 2002 10:07 AM Printing in Projection Mode In projection mode, you can print a copy of the board and projected image using a printer connected to your computer. To print a copy of the board: 46 • TS and LT models only: Tap the Print icon on the whiteboard icon strip. (Prints to the default printer.) • Tap the Print button in the projection toolbar. (Prints to the default printer.) • Choose “Print” from the Webster File menu.
Webster_draft2.book.mif Page 47 Friday, October 11, 2002 10:07 AM Working with Snapshots A snapshot captures the current image of the board in the Webster software. Taking a snapshot does not change the image; it simply inserts the image into a Webster file. Snapshots can be: • Edited • Saved • Printed • Sent in e-mail • Exported • Published as HTML or Adobe Acrobat PDF files Creating a Snapshot To capture a snapshot: • TS and LT models: Tap the Snapshot icon on the whiteboard icon strip.
Webster_draft2.book.mif Page 48 Friday, October 11, 2002 10:07 AM To erase the current board without capturing a snapshot: • Choose “Erase All” from the Edit menu. The snapshot and erase all functions are disabled if you made no changes on the whiteboard or the current board (either writing or erasing). NOTE: note: Choose “Save” from the File menu to save all your snapshots in a Webster file on the hard drive. Refer to “Working with Webster Files” on page 50.
Webster_draft2.book.mif Page 49 Friday, October 11, 2002 10:07 AM Viewing Snapshots When you capture a snapshot of the board, a miniature “thumbnail” image appears in the Webster software in the Snapshot pane. Snapshots appear in the order you create them and include a caption with the date and time they were created. • To view and edit a larger image of a snapshot in the Selection pane, click the snapshot.
Webster_draft2.book.mif Page 50 Friday, October 11, 2002 10:07 AM • To zoom out on the Selection pane, click the zoom out button in the annotation toolbar or choose “Zoom Out” from the View menu. • To return the snapshot to its original size after zooming in or out, click the Fit to Window button on the annotation toolbar or choose “Fit to Window” from the View menu. Selecting Snapshots You can view, edit, copy, move, rename, publish, playback, add a backdrop to, or export the selected snapshot(s).
Webster_draft2.book.mif Page 51 Friday, October 11, 2002 10:07 AM A Webster file records all pen and eraser strokes. All writing and erasing activity during a session is recorded in the same file unless you open a different one. In Windows, whenever the software is running, one file (either a saved or an untitled file) must be open. When you launch the Webster software, you can choose whether a blank Webster file opens or the last used file opens. (Refer to “Customizing General Options” on page 79.
Webster_draft2.book.mif Page 52 Friday, October 11, 2002 10:07 AM Opening a File To open an existing Webster file: 1 Choose “Open” from the File menu. 2 Select the file in the standard dialog that appears. In Windows, you can also choose a recently-opened file from the list at the bottom of the File menu. When you open a file, you are prompted to save if the current file includes unsaved data. Closing a File To close a Webster file: • Choose “Close” from the File menu.
Webster_draft2.book.mif Page 53 Friday, October 11, 2002 10:07 AM To password protect a file in Windows: 1 Open the Webster file. 2 Choose “Password” from the File menu. The following dialog appears. 3 Enter a password. 4 Enter the password a second time as confirmation. 5 Click “OK” to apply your password and close the dialog. 6 Save the file.
Webster_draft2.book.mif Page 54 Friday, October 11, 2002 10:07 AM 4 Loop: To repeat playback in a continuous loop, click the Loop button or choose “Loop” in the Playback menu, then click Play. To return to normal playback, click Loop again. 5 Play All: To playback all the snapshots in the Webster file (not just the selected snapshots), click the Play All button or choose “Play All” in the Playback menu, then click Play. To return to normal playback, click Play All again.
Webster_draft2.book.mif Page 55 Friday, October 11, 2002 10:07 AM To move a snapshot into another application: • Click and drag the selected snapshot(s) into another open application. (Windows only: Refer to “Customizing Image Export” on page 83 to choose bitmap or Windows metafile format for the image you drop into another application in Windows.) To copy a snapshot to another application: 1 Select the snapshot(s). 2 Choose “Copy” from the Edit menu in Webster.
Webster_draft2.book.mif Page 56 Friday, October 11, 2002 10:07 AM 6 Click “Export” (Windows) or “Save” (Macintosh). If you selected multiple snapshots to export, the exported files have the file name you provided followed by a sequential number. For example, if you named the export file Myfile, the snapshots are named Myfile1, Myfile2, Myfile3, etc. If you selected multiple snapshots for export in Adobe PDF format, the result is one Adobe PDF file that includes all the snapshots.
Webster_draft2.book.mif Page 57 Friday, October 11, 2002 10:07 AM 2 Press Delete (or choose “Delete” from the Edit menu). Editing Snapshots After you capture a board image as a snapshot, you can edit the snapshot in Webster software by writing or erasing using the tools in the annotation toolbar. You can also edit the current board using the tools in the annotation toolbar prior to printing or capturing it as a snapshot.
Webster_draft2.book.mif Page 58 Friday, October 11, 2002 10:07 AM Printing Snapshots in Windows You have the option to print the board image at any time. In Windows, you can customize the printed colors and the header and footer. For information about printing on the Macintosh, refer to “Printing Snapshots on a Macintosh” on page 63. To print a snapshot in Windows: 1 Select the snapshot(s) to print, or the current board.
Webster_draft2.book.mif Page 59 Friday, October 11, 2002 10:07 AM • Print pen colors as black: Select this option when printing to a black and white printer to print pen colors in solid black. On black and white printers, colors are normally differentiated using shades of gray. • Print white background: Use this option to print a white background regardless of the background color specified using “Colors” in the Edit menu. If this option is unchecked, your nonwhite background prints in color.
Webster_draft2.book.mif Page 60 Friday, October 11, 2002 10:07 AM 2 Click in a header/footer field and clear the field. 3 To add or format a header/footer, click in a field and click “Commands.” A list of commands appears. Add or change header or footer information by selecting commands from the list. Command Description Snapshot Date (Short Format) &g Inserts the date the snapshot was taken in the format 01/01/00.
Webster_draft2.book.mif Page 61 Friday, October 11, 2002 10:07 AM Command Keyboard Shortcut Description Strike Out Text &S or &s Strikes out all the following text in the field. Default Font &Z or &z Returns all the following text to the default font (Arial). Font Size Font Name &nn Sets the point size of all the following text to the number you specify in nn (e.g., 08, 12, 18). &"font name" Sets all the following text in the specified font.
Webster_draft2.book.mif Page 62 Friday, October 11, 2002 10:07 AM To preview the snapshot before it prints: 1 Choose “Print Preview” from the File menu. The following dialog appears: 2 View each of your snapshots using the navigation buttons and scroll bar. 3 Click “Print” to open the Print dialog, or click “Close” to close the window and return to the main window.
Webster_draft2.book.mif Page 63 Friday, October 11, 2002 10:07 AM Printing Snapshots on a Macintosh You have the option to print the board image at any time. For information about printing in Windows, refer to “Printing Snapshots in Windows” on page 58. To print snapshot(s) on a Macintosh: 1 Select a snapshot(s) to print or the current board. 2 Choose “Print” from the File menu. The Print dialog for your printer opens. A sample Print dialog is shown below. 3 Choose “Webster” from the drop down list.
Webster_draft2.book.mif Page 64 Friday, October 11, 2002 10:07 AM Snapshots and Current Board,” “Selected Snapshot(s),” or “Current Board.” 4 Click “Print” to open the Print dialog, or click “Cancel” to close the window and return to the main window. Each snapshot printout contains a footer that includes the file name, the snapshot caption, and the page number. To change the footer, rename the snapshot. Refer to “Renaming Snapshots” on page 56.
Webster_draft2.book.mif Page 65 Friday, October 11, 2002 10:07 AM Creating a Backdrop File A backdrop can be a Webster file or any file in the following formats: • Bitmap (.bmp) • JPEG (.jpg) • TIFF (.tif) • Windows metafile (.
Webster_draft2.book.mif Page 66 Friday, October 11, 2002 10:07 AM To add a backdrop to a snapshot on a Macintosh: 1 Select a snapshot or the current board. 2 Choose “Add” from the Backdrop menu. 3 Browse to locate the backdrop file. The backdrop file can be any file in one of the supported formats. (Refer to “Creating a Backdrop File” on page 65.) 4 Click “Open.” The backdrop is added to the selected snapshot or current board.
Webster_draft2.book.mif Page 67 Friday, October 11, 2002 10:07 AM Changing or Removing a Backdrop A snapshot can contain only one backdrop at a time. To change a backdrop in a snapshot: • Add a backdrop to the snapshot. You are prompted to replace the existing backdrop. To remove a backdrop from a snapshot: 1 Click a snapshot in the Snapshot pane to display it in the Selection pane. 2 To remove the selected backdrop, choose “Remove” from the Backdrop menu.
Webster_draft2.book.mif Page 68 Friday, October 11, 2002 10:07 AM Sending a Snapshot via E-mail On a Macintosh, you can send snapshots via e-mail as an Adobe PDF file. In Windows, you can send snapshots via e-mail in the following file formats: • Bitmap (.bmp) • Windows metafile (.wmf) • Webster file (.wbd) • Adobe PDF (.pdf) NOTE: note: Webster software must be installed on the recipient’s computer for them to be able to read the Webster file.
Webster_draft2.book.mif Page 69 Friday, October 11, 2002 10:07 AM 6 A new e-mail message opens containing the snapshot(s) as an attachment ready for you to address and send using your default e-mail application. 7 Address and send the e-mail. To send all or part of a Webster file in e-mail on a Macintosh: 1 (optional) Select the snapshot(s). 2 Choose “Send Mail” from the File menu. The following dialog appears on a Macintosh.
Webster_draft2.book.mif Page 70 Friday, October 11, 2002 10:07 AM Publishing a Snapshot as HTML or Adobe PDF You can publish a snapshot in HTML or Adobe PDF format, posting it on the Worldwide Web or saving it on your computer. NOTE: note: In Windows, before using this feature, make sure the Microsoft Web Publishing Wizard is installed. If necessary, you can download the wizard at www.microsoft.com/windows/software/webpost. If you are using Windows 2000 or XP, Microsoft Office Professional is necessary.
Webster_draft2.book.mif Page 71 Friday, October 11, 2002 10:07 AM can browse to the file destination on your computer and click “Save.” The resulting file is saved to your hard disk at that location. 6 Click a radio button to select the desired option under “Format,” “Orientation,” “Images,” and “Selection.” 7 (Optional) Enter a heading that appears at the top of the published Adobe PDF (Windows only) or HTML file.
Webster_draft2.book.mif Page 72 Friday, October 11, 2002 10:07 AM NetMeeting and Webster In Windows, Microsoft NetMeeting® provides tools for video, voice, and data conferencing sessions with remote users via: • Local or Wide Area Network (LAN/WAN) • Internet • Modem-to-modem connection By sharing the Webster software through a NetMeeting conference, all participants can share the use of a Webster whiteboard. You and the other participants can share the annotation and projection tools.
Webster_draft2.book.mif Page 73 Friday, October 11, 2002 10:07 AM 2 Follow the NetMeeting instructions to select Webster as a shared application (see the NetMeeting documentation). Choose “Sharing” from the Tools menu in NetMeeting. 3 Make sure the NetMeeting button in the Webster command toolbar is not pressed. NetMeeting button 4 Bring Webster to the front.
Webster_draft2.book.mif Page 74 Friday, October 11, 2002 10:07 AM NOTE: note: To transmit but not receive in a NetMeeting conference, click the “Disable” button under “Copy from NetMeeting into Webster.” 4 Click “OK” to apply the setting and close the dialog. 5 Start or join a NetMeeting conference (see your NetMeeting documentation). NOTE: note: If the Webster status bar indicates “Cannot find NetMeeting Whiteboard,” click “Whiteboard” in NetMeeting to open the NetMeeting whiteboard.
Webster_draft2.book.mif Page 75 Friday, October 11, 2002 10:07 AM To use the control center: 1 Choose “Control Center” from the Conference menu to view the status of all users in the conference. You see the following dialog. 2 To stop sharing your whiteboard activity in the conference, click “Hide.” 3 To share your whiteboard activity in the conference, click “Start.” 4 If you are disconnected from a conference or want to join a conference in progress, click “Join Conference.
Webster_draft2.book.mif Page 76 Friday, October 11, 2002 10:07 AM To control remote viewer access: 1 Choose “Preferences” from the Conference menu. You see the following dialog. 2 Click beside your view preference: • “New drawing only”: Remote users can see only new writing you add to the board. • “Current whiteboard contents only”: Remote users see the current whiteboard contents but not new writing. • “Everything”: Remote users see the current board and everything you write.
Webster_draft2.book.mif Page 77 Friday, October 11, 2002 10:07 AM Scrolling While Shared If your computer has a higher resolution than other computers in your NetMeeting conference, its scrolling area is limited by the computer with the lowest resolution. Some edge areas of windows may not be visible. You can set up scrolling in NetMeeting to allow lower resolution computers to display all Webster windows properly as follows: 1 In NetMeeting, choose “Tools” from the Options menu.
Webster_draft2.book.mif Page 78 Friday, October 11, 2002 10:07 AM Problem Edges of the Webster window are hidden 78 Cause Solution The software is being hosted by another computer with a higher resolution Increase your monitor’s resolution or ask the Webster host to set up scrolling (see “Scrolling While Shared” on page 77).
Webster_draft2.book.mif Page 79 Friday, October 11, 2002 10:07 AM Webster Options Software options enable you to customize your use of Webster. Customizing General Options Options on the General tab enable you to specify settings that apply to features throughout Webster. To customize General options: 1 Choose “Options” (Windows) or “Preferences” (Macintosh) from the Edit menu. 2 Click the “General” tab. The following dialog appears.
Webster_draft2.book.mif Page 80 Friday, October 11, 2002 10:07 AM “Override screen saver”: In Windows in projection mode, a screen saver running on your computer may interfere with your work. Check to keep the screen saver from starting in Webster without having to change display settings for the computer. The cursor on your screen flickers slightly to indicate that the option is activated. NOTE: note: “Override screen saver” is not available in Windows NT.
Webster_draft2.book.mif Page 81 Friday, October 11, 2002 10:07 AM 2 Click the “Pens” tab. The following dialog appears. “Pen width”: Enter the desired pen width for the smallest pen. The medium and large pen widths are multiples of the smallest pen width. Changes apply only to all future strokes. “Eraser widths (LT models only)”: Specify the eraser width for the large or small eraser. “Pen shape”: (Macintosh only) Two pen shapes are available: round and square.
Webster_draft2.book.mif Page 82 Friday, October 11, 2002 10:07 AM • “Eraser widths”: Erasures are based on a calculated diameter around a single point of contact on the board. Specify the eraser width for the large or small eraser. To restore factory default options: • Click “Restore Defaults.” Customizing Sounds (TS Models Only) Audible feedback on Webster TS models indicates which tool you are using. (Webster LT sounds cannot be customized.
Webster_draft2.book.mif Page 83 Friday, October 11, 2002 10:07 AM 2 Click the “Sounds” tab. 3 Select a sound from the drop down menus. On a Macintosh, click the speaker icon to hear the sound. 4 Click “OK” to apply the settings and close the dialog. To restore factory default options: • Click “Restore Defaults.” Customizing Image Export You can specify the default characteristics for images that you export. (Refer to “Exporting Snapshots” on page 55.
Webster_draft2.book.mif Page 84 Friday, October 11, 2002 10:07 AM 2 Click the “Export” tab. The following dialog appears. “Export image”: Choose the default exported image file type. This file type appears as the default in the “Export Image” dialog. “Exported bitmap and backdrops” (Windows), “Export Image Dimensions” (Macintosh): Define the default pixel width and height of the resulting image when you export in one of the bitmap formats.
Webster_draft2.book.mif Page 85 Friday, October 11, 2002 10:07 AM To restore factory default options: • Click “Restore Defaults.” Customizing Projection Mode Settings You can specify features that are available in projection mode. (Refer to “Using Webster with a Projector” on page 37.) To customize projection mode settings: 1 Choose “Options” (Windows) or “Preferences” (Macintosh) from the Edit menu. 2 Click the “Projection” tab.
Webster_draft2.book.mif Page 86 Friday, October 11, 2002 10:07 AM to open the “Select Projection Monitor” dialog which lists all the connected monitors. Click to select the monitor that should be used for projection mode. “Projection toolbar position”: Choose the corner of the screen for the projection toolbar to appear when Webster first enters projection mode. You can drag the toolbar to any position on the screen. To restore factory default options: • Click “Restore Defaults.
Webster_draft2.book.mif Page 87 Friday, October 11, 2002 10:07 AM “Maximum delay between strokes”: For optimized playback, enter a maximum delay between strokes. If there was a pause between strokes longer than the value you specify, playback will pause for only the amount of time you specify. “After playing snapshot”: For optimized playback, choose: • “Continue”: Click to repeat playback in a loop with no interruption. • “Pause”: Click to pause after playback of one snapshot in a loop is complete.
Webster_draft2.book.mif Page 88 Friday, October 11, 2002 10:07 AM 2 Choose the “Backdrops” tab. The following dialog appears. “Preserve Aspect Ratio”: Check to maintain the aspect ratio of the original backdrop art. Uncheck to cause the backdrop to stretch to fit your board shape. “Show Backdrop Indicator”: Check to display a solid colored tip at the upper right corner of snapshots to indicate that a backdrop is included. To restore factory default options: • Click “Restore Defaults.
Webster_draft2.book.mif Page 89 Friday, October 11, 2002 10:07 AM To change the default colors in Windows: 1 Choose “Color” from the Edit menu. The following dialog appears. 2 Select a new pen and/or background color from one or more of the drop down menus. 3 Specify: • “Change Selection”: Click to apply the new colors to the selected snapshot(s) or current board. • “Change All”: Click to apply changes to all snapshots and the current board in the open file.
Webster_draft2.book.mif Page 90 Friday, October 11, 2002 10:07 AM Troubleshooting, Care, and Maintenance This section contains suggestions to help you care for, maintain, and troubleshoot Webster. It also includes technical support and warranty information. Getting On-Line Help On-line Help is available whether or not Webster is running. Webster Help requires Internet Explorer 4.0 or higher or Netscape 4.0 or higher (excluding Netscape 6.0).
Webster_draft2.book.mif Page 91 Friday, October 11, 2002 10:07 AM Troubleshooting Hardware Troubleshooting TS Whiteboard Hardware Problem Cause Solution Green LED off No power Plug in the whiteboard power cord and check your power outlet. Green LED blinking No communication with the software Make sure your computer is on. Re-specify the port for the whiteboard in Webster (see “Establishing Communication between the Board and Computer” on page 20).
Webster_draft2.book.mif Page 92 Friday, October 11, 2002 10:07 AM Problem No sound Cause Sounds turned off; Insufficient pressure while writing Solution Turn sounds on (see “Customizing Sounds (TS Models Only)” on page 82). Maintain firm, consistent pressure while writing. NOTE: note: For more information on troubleshooting COM ports and serial devices, see your computer’s documentation.
Webster_draft2.book.mif Page 93 Friday, October 11, 2002 10:07 AM Problem Cause Solution Warning beep One minute before automatic power down Draw something on the board, click on the Webster application, or extend the time limit for automatic power down. Refer to “Customizing General Options” on page 79. No operating lights Fuse Replace fuse in the power entry module beside the power connector using T2A/ 250V slow blow fuse.
Webster_draft2.book.mif Page 94 Friday, October 11, 2002 10:07 AM 3 Place the calibration template in the lower left corner of the whiteboard making certain to butt it up against the inside lip of the frame and the top of the tray. 4 With a marker, make a dot on the board at the top right corner of the calibration template. 5 Place the calibration template in the upper right corner of the whiteboard making certain to butt it up against the inside lip of the top and right frames.
Webster_draft2.book.mif Page 95 Friday, October 11, 2002 10:07 AM 14 Continue tapping points on the board as requested in the software. When calibration is complete, the Hardware Calibration window closes. LT Hardware Calibration LT whiteboards include high-precision optical components located in the whiteboard header. These components may require calibration at installation or at other times. When you launch Webster software, it automatically performs a calibration check.
Webster_draft2.book.mif Page 96 Friday, October 11, 2002 10:07 AM each side of the header. Adjust the screws until the dials in the software are pointing to the green area and the dial numbers are near zero. It is not necessary for the readings to be exactly zero. 96 6 Click “Done.” 7 Replace the whiteboard header cover.
Webster_draft2.book.mif Page 97 Friday, October 11, 2002 10:07 AM Troubleshooting Software Problem Some writing not recorded properly Cause Solution Insufficient pressure while writing on the whiteboard (TS models) Maintain firm, consistent pressure while writing. Multiple contact points on whiteboard Contact the whiteboard only with the pen, stylus, or eraser. Improper eraser use For narrow erasures, maintain firm, consistent pressure. For wide erasures, place eraser flat on the whiteboard.
Webster_draft2.book.mif Page 98 Friday, October 11, 2002 10:07 AM Problem Cause Solution “Send Mail” does not open an e-mail message Default e-mail application not specified or configured On a Macintosh, go to the Internet control panel and select a default e-mail application. In Windows, go to the Mail control panel and configure your mail system. No “Export” on a Macintosh QuickTime 5.
Webster_draft2.book.mif Page 99 Friday, October 11, 2002 10:07 AM Care and Maintenance Caring for the TS Whiteboard Your Webster TS whiteboard can have one of two possible surfaces. The appropriate care of each surface is very different. To determine which Webster TS whiteboard surface you have, find the serial number located on the underside of the whiteboard tray next to the power connection.
Webster_draft2.book.mif Page 100 Friday, October 11, 2002 10:07 AM from PolyVision. Call 1-800-344-4922 in the USA or +32 (0)89 32 31 30 in Europe. • Do not use ball point pens or other pointed instruments on the Webster TS surface. • Do not use abrasive cleaners on the Webster TS surface. • To remove permanent marker from the Webster TS surface, try writing over the markings with standard dry-erase marker, then erase.
Webster_draft2.book.mif Page 101 Friday, October 11, 2002 10:07 AM Warranty PolyVision Corporation warrants to the original consumer or other end-user purchaser that this product is free from defects in material and workmanship for a period of two years from the date of purchase. (For Webster IPD and IRP systems, PolyVisionsupplied plasma display monitors and video projectors carry the original manufacturer’s one year warranty.
Webster_draft2.book.mif Page 102 Friday, October 11, 2002 10:07 AM How to Get Warranty Service If you experience a problem with this product, contact Webster Product Support (888388-0995 in the USA, or +32 (0)89 32 31 30 in Europe) to resolve the problem. If the product is diagnosed as being defective, return the product to the original place of purchase. If you are directed to return the product directly to PolyVision, you must obtain a Return Materials Authorization (RMA) number from PolyVision.
Webster_draft2.book.mif Page 103 Friday, October 11, 2002 10:07 AM How State Law Relates to the Warranty In the USA, this warranty gives you specific legal rights, and you may also have other rights, which vary from state to state. PolyVision Corporation products are warranted in accordance with the terms of the applicable PolyVision Corporation limited warranty. Product performance is affected by system configuration.
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