Intel Unite® Solution User Guide Enterprise and Education Intel Unite® Solution User Guide v3.1.
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Table of Contents 1 2 Introduction ............................................................................................................................................................................. 4 1.1 Audience................................................................................................................................................................... 4 1.2 Intel Unite Solution Terminology & Definitions ...................................................................
1 Introduction Intel Unite® application is an easy-to-use solution to have smarter conference rooms, classrooms, faculty rooms or any room dedicated to peer collaboration. Meetings or sessions start quickly with wireless technology that connects immediately to new or existing displays, projectors, or interactive whiteboards – no cables needed. Intel Unite application users can share and edit content in real time, whether they are in the room or in a remote location.
1.3 Client Requirements Make sure the following requirements are met by your Client device, according to your operating system: Microsoft Windows* 7, 8.1 or 10 o Recommended latest patch level Microsoft .NET* 4.5 or greater macOS* 10.10.5 or greater iOS* 9.3 or higher Android* 5.x and above (Lollipop) Chromebook* Intel Unite® application installed Intel Unite® Solution User Guide v3.1.
1.4 Client Compatibility Table Use the following table as a guide when using available features in the Intel Unite application according to each Client Operating System (your laptop or device used as the Client). Note: The following features represent what is available in version 3.1 of the Intel Unite Solution, some of the features on the table are not available for all devices in previous software versions (v1.0, v2.0 or v3.0). FEATURE Windows 7, 8.1, 10 macOS v10.10.5 or iOS iPads 9.
2 Launching and connecting to the Intel Unite application 2.1 Launching the application for the first time Follow the process to install the Intel Unite application according to the client device you have. After the app has been installed, you will not need to repeat this step. 2.1.
2.1.2.1 iPad 2.1.2.2 If this is the first time you open the app, you may go to the Settings by clicking on the gear icon located on the upper right corner. Enter your Screen Name and add the server information. Server Configuration: the default setting is Automatic for the device to look up the service automatically in your environment, or if you want to connect to a specific server, click on Manual and enter the server you want to connect to (only if you know your Enterprise Server).
2.1.2.3 Chromebook If this is the first time you open the app, you may go to the Settings by clicking on the gear icon located on the upper right corner. Enter the information according to your profile, starting with your Screen Name and Email. Enterprise Server: use the default setting to look up the service automatically in your environment. Click on Save Settings. You may connect to the Hub by entering the PIN displayed on the monitor or screen. Intel Unite® Solution User Guide v3.1.
2.2 Connecting to a Screen Once the Intel Unite application has been installed or downloaded on your client device, launch the application by clicking on the shortcut created, or by opening the app. To connect to the Hub running the application (a screen, monitor or display) and join a session, enter the six digit PIN displayed on the screen. The Intel Unite Solution is compatible with multiple operating systems, below you will find the window displayed according to your client device.
3 Intel Unite Solution Features – Windows* & macOS* Client Devices Once the client device connects to a Hub, the solution provides useful collaboration features. This section will provide instructions on how to use the features included with the Intel Unite solution on Windows and macOS client devices. 3.1 Presenting Content The Intel Unite solution allows you to quickly present content to the Hub display to which you are connected. To present your screen: 1. Connect a Client to a Hub. 2.
3.1.1 Present a physical extended display (Windows and macOS) Present a virtual extended display (only Windows) Present selected applications (Windows and macOS) Presenting on the Extended Display If your system has multiple physical monitors connected, which are configured as extended displays, the Intel Unite application will allow you to share those extended desktops while keeping your primary desktop private.
3.1.2 Presenting Applications This option allows you to select one or multiple applications to present while keeping the rest of the content on your display private. Please note that only one application is shared at a time. If multiple applications are selected, only the active application window will be shared to the Hub. To present an application: 1. Click on Present Application. 2. Select the application you want to share from the list and click OK. 3.
3.2 View Presentation When a connected user shares content, you can view and annotate the presentation locally. To view a presentation while a connected user is presenting: 1. Click on View. 2. This will open a new window that will show you the content being presented. You will also be able to annotate over the content by selecting the pen or by clicking on the marker below. For more annotation options in your macOS Client device, click on (…).
3.3 Take Over a Presentation When multiple users are presenting, a single user may want to take over the Hub screen. To do this, the user who wants to take over the screen can use the Take Over option. To take over a presentation: 1. Start presenting your content. 2. Click on Take Over. You will see the Take Over option only when you are presenting your screen content simultaneously with other users.
3.4 Annotation Annotation is used to quickly highlight and point out a specific item or section on a displayed screen. The ink shown will slowly fade after five seconds. To use annotation while presenting: 1. 2. Present your content. A persistent tool menu will appear. a. For Windows client devices, look at the top center of your display and click on the down arrow to show a set of options. The annotation menu has three options: Enable Remote Annotation - (default value), you can disable anytime.
3.5 Share a File This option must be enabled by your IT administrator in the Admin Portal. The Share Files feature provides an easy way for users to share presentations, meeting minutes, pictures, or other files with other users connected to the same Hub. To send a file using the Intel Unite application: 1. Click on Share Files or Files. 2. Select files to be sent, or drag and drop files to the Select Files area. Please note that the maximum file size is 2GB. Intel Unite® Solution User Guide v3.1.
3. Once the files are ready to send, Select Recipients from the list and click on the Send button. 4. Recipients will receive an indicator on the Share Files / Files button that files are waiting for them. Click on Share Files / Files to retrieve them. 5. In the file list, click on the download button next to the file you want to download. Files will be placed in the Received Files folder on your desktop or in Downloads. Intel Unite® Solution User Guide v3.1.
On this window you will notice different icons next to the file: - An arrow pointing down on the envelope is for files which are received and available for download. - An arrow pointing to the right indicates the file has been downloaded. Click on this arrow to open the file. - The “X” is to close the file or cancel the download. When the user clicks on the “X” the download list is updated as well as the number of files. Intel Unite® Solution User Guide v3.1.
3.6 Video Playback with Audio Support The Video Playback with Audio Support feature is available for Windows client devices. Other operating systems do not support Video Playback with Audio Support. A requirement to use this feature is if you are sharing your screen - Present Screen- and not when using the feature Present Application. To share video content, your client PC requires a minimum 3rd Gen Intel® CoreTM processor running Windows* 7, 8.1 or 10.
3.7 Disconnect User Any user connected to a session can view a list of participants and disconnect other participants by clicking on the participant icon located on the upper navigation bar. 1. 2. 3. To disconnect a user, select the user from the list and click on it to view the Disconnect button. Once the Disconnect button is displayed, click on it to disconnect the user. To disconnect all users and end the meeting or session, click on Disconnect All and End Session.
Windows client devices: macOS client devices: Intel Unite® Solution User Guide v3.1.
3.8 Meeting Lock This feature allows users to lock a session to prevent other Intel Unite application users from joining and viewing the content being shared. When a session is locked, no other Intel Unite application users will be allowed to connect. To lock a meeting or session: 1. 2. Click on the Participants button to view the list of participants that have joined the session. When ready to lock the session, move the toggle button to the On position (or green).
4. If a user wants to join a locked session the following message will be displayed: 5. If a user chooses to reset the locked session, all the participants will be disconnected and the user resetting the session will be connected when accepting the Reset Confirmation. 6. At the same time, all the participants connected to the locked session will receive a message indicating that another user has reset the session. 7.
3.9 Scheduled Meetings This feature allows Microsoft Outlook users to schedule a meeting or session with Intel Unite, providing a convenient way to include a link to the meeting invitee. Users can connect to a prescheduled meeting without having to enter a PIN after a hub has been added to the meeting by the first meeting attendee. To schedule a meeting or session, the Intel Unite plugin for Microsoft* Outlook has to be installed on your laptop (Windows client devices).
3.10 Host from Your Device This feature is a peer-to-peer collaboration tool, if there is a need for a collaborative meeting when a meeting or session room is unavailable or you don’t have access to a monitor to display your content, you can start a peer-to-peer session hosted from your device. This feature is only available to Windows client devices as the requirement, it requires systems with Intel® vPro™ technology to be able to start and host a peer-to-peer session. 1.
3.11 Connection Status Indicator The connection status indicator provides a reliability indicator of the connection between a Hub and a client device. When the connection becomes less reliable, the icon will turn yellow and then red. Intel Unite® Solution User Guide v3.1.
3.12 Intel Unite Application Settings Intel Unite application settings are located at the lower right corner of the window. You can change your name, add an avatar or enable/disable app configurations. To access Settings on Windows: 1. Click on the gear icon. 2. Under the Profile tab you will find: 3. Your Name: Enter your user name or chosen name. Avatar: Click on Change to select a desired .png, .gif, or .jpg file.
To access Settings on macOS: 4. Click on the gear icon. 5. Under the General tab you will find: 6. Name: Enter your username or chosen name. Avatar: Click to select a desired .png, .gif, or .jpg file. Email: Your email address. Server: The default is Automatic but you can add the Server path if you know it, the mode is Enterprise. Under the Advanced tab you will find: Enable Debugging: Used by IT administrators to debug an issue.
3.13 Moderated Sessions The Moderated feature allows participants to take control of the meetings or sessions by grouping functionality into 3 different roles: Moderator: A moderator has full control of the sessions and can promote other participants to be the presenter or to be another moderator. Presenter: A presenter has the ability to present, view, annotate, and share files. Viewer: The viewer has the ability to view, annotate, and share files but not to present.
Windows Client Devices: Moderator macOS Client Devices: Moderator The Moderator can assign someone else to be a Moderator, a Presenter, or can Disconnect a participant. When the Moderator assigns a role to a specific participant, the participant list is updated. Windows Client Devices: Intel Unite® Solution User Guide v3.1.
macOS Client Devices: 3. When participants are assigned to a specific role by Moderators, a message will appear for a few seconds on their Ready to Present window. Windows Client Devices: macOS Client Devices: Intel Unite® Solution User Guide v3.1.
4. 5. 3.13.2 When a participant has a Viewer role, the Present Screen or Present Application options will not be displayed on their app. The Moderator can also disconnect a participant from the session. When a participant has been disconnected, a window message will be displayed notifying the user has been disconnected or removed from the session. Using Strict mode 1. Click on the Participants button to view the list of participants that have joined the session. 2.
3. Participants can request the Moderator role by clicking on the Request Moderator Invite option. When the Request Moderator Invite window opens, the request is made by entering the requestor’s email and sending the request. Windows OS Client Devices: macOS Client Devices: Intel Unite® Solution User Guide v3.1.
4 Intel Unite Solution Features – iOS* and Android* Client Devices Once the client device connects to a Hub, the solution provides useful collaboration features. This section will provide instructions on how to use the features included with the Intel Unite solution on iOS and Android client devices. 4.1 Presenting Content To share a document, send it to the Intel Unite app from another app, press on Present.
4.3 Moderated Sessions The Moderated feature allows participants to take control of the meetings or sessions by grouping functionality into 3 different roles: Moderator: The moderator has full control of the sessions and can promote other participants to be the presenter or to be another moderator. Presenter: The presenter has the ability to present, view, annotate, and share files. Viewer: The viewer has the ability to view, annotate, and share files but not to present.
Intel Unite® Solution User Guide v3.1.
4.4 Scheduled meetings This is a convenient way to join a meeting or session. This feature allows Microsoft Outlook users to schedule a meeting or session with Intel Unite. Any user, independently of the operating system used, can connect to a pre-scheduled meeting without having to enter a PIN after a hub has been added to the meeting by the first meeting attendee.
4.7 Disconnect To disconnect from the hub, press the connection status indicator to open the menu where the disconnect option is located and press on Disconnect. 4.8 Connection Status Indicator The connection status indicator provides a reliability indicator of the connection between a Hub and a client device. When the connection becomes less reliable, the icon will turn yellow and then red. Intel Unite® Solution User Guide v3.1.
Appendix A: Intel Unite Plugin for Microsoft* Outlook How to install the Intel Unite Plugin for Microsoft* Outlook. 1. 2. 3. Run the file Intel Unite Add-in for Microsoft Outlook.msi. Complete the installation. Go to Outlook and in the ribbon window click on the new Intel Unite Application Create Meeting. The meeting created using the Scheduled Meetings functionality will look like this: Intel Unite® Solution User Guide v3.1.
