User's Manual

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Summary of content (41 pages)

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DoseAware Base Station Package Instructions for Use
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Table of Contents 1 Introduction ....................................................................................4 1.1 Intended Use of the DoseAware System ................................................... 4 1.2 About the DoseAware System ................................................................... 5 1.3 About this User Manual............................................................................. 6 1.4 Other User Manuals....................................................................
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9 Technical Data...............................................................................34 9.1 PDM Radiology ........................................................................................ 34 9.2 PDM Memory .......................................................................................... 34 9.3 Base Station Memory .............................................................................. 34 9.4 Dose Data Transfer from PDM to Base Station........................................
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1 Introduction 1 Introduction 1.1 Intended Use of the DoseAware System The DoseAware System is an electronic X‐ray dose monitoring system. The intended use is to improve the awareness of people, who work with or are in the presence of X‐Ray imaging equipment, about their occupational dose (also known as staff dose).
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Introduction 1 1.
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1 Introduction • • • Dose Manager Package (optional), which consists of: o Dose Manager licensed software (CD) o User Manual (CD) o Cradle, USB cable PDMs in packages of one, three or ten units PDM Rack, optional 1.3 About this User Manual This user manual describes the Base Station Package. In order to get an immediate hands‐on experience of the Base Station Package, we recommended that you interact with the Base Station, DoseView and Cradle in parallel to reading this user manual. 1.
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Base Station Package Installation 2 2 Base Station Package Installation Philips Healthcare 9896 002 16621 The Base Station Package is installed and configured by a Philips service engineer and a local application specialist as part of delivery and hand‐over. During its use or due to changes in the place of installation, modification to the Base Station Package or its configuration may be necessary. A trained Philips service engineer will carry this out.
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3 Use the Base Station 3 Use the Base Station 3.1 Introduction The Base Station is the display unit for the DoseAware System. It communicates wireless with PDMs within radio range in order to collect, present and store PDM dose data. 3.2 Getting Started 3.2.1 Wall Mounted Base Station 1. Connect the output connector of the AC‐ DC adaptor to the back of the Base Station, if needed. 2. Connect the input connector to an AC electrical outlet socket. This will switch on the Base Station.
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Use the Base Station 3 3.3 Base Station Features The Base Station offers: • An Online View (see chapter 3.3.1) where you can: o view current Personal Dose Rate information for several PDMs at a time. o access the Walk‐Up View by tapping the Displayed Name tag button of that PDM in the Online View. • A Walk‐Up View (see chapter 3.3.2) where you can view historical dose data for a PDM chosen from the OnLine View. • A Base Station Settings View (see chapter 3.3.3) for administrator settings.
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3 Use the Base Station 3.3.1 Online View – View Current Dose Rates Figure 2 The Online View The Displayed Name button identifies the PDMs. By tapping the Displayed Name button of a PDM, you will enter the Walk‐Up View of that PDM. The dose rate scale is divided in three zones: • Green zone indicates good working habits. Proper actions have been taken to avoid exposure for unnecessary radiation.
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Use the Base Station 3 Red zone dose indications should not occur during normal procedures. If you are exposed to radiation in the red zone, you need to take actions to minimize the dose exposure. When a PDM moves out of range of the Base Station, its button will remain visible in the Online View for two minutes. The button will then remain grayed out for another eight minutes before it disappears. This feature allows people to temporarily leave the room without loosing their position in the list.
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3 Use the Base Station 3.3.2 Walk‐Up View – View Detailed Dose Data The Walk‐Up View also consists of the Personal Dose Overview (see chapter 3.3.2.1), which is the default Walk‐Up view. It has two sub views: o the Annual Personal Dose view (see chapter 3.3.2.2) o the Personal Dose History view (see chapter 3.3.2.3) 12 Document version 1.0 DoseAware Base Station Package Philips Healthcare Enter the Walk‐Up View of a PDM by tapping the Displayed Name button of that PDM in the Online View.
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Use the Base Station 3.3.2.1 3 Personal Dose Overview 1 2 3 Philips Healthcare 9896 002 16621 Figure 5 The Personal Dose Overview view When you enter the Walk‐Up View you will see the following information (see Figure 5): • The Accumulated Personal Dose since January 1st of the current year, or since last reset. This value is also shown as a percentage of the yearly max dose. • Access to the Annual Personal Dose sub view (1), see chapter 3.3.2.2. • Dose Session 1 and 2 values.
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3 Use the Base Station 3.3.2.2 Annual Personal Dose Figure 6 The Annual Personal Dose view 14 Document version 1.0 DoseAware Base Station Package Philips Healthcare 9896 002 16621 In this screen you can find the following information: • Today’s date (white line). • Annual dose limit (red line). Set this value in DoseView or Dose Manager. • The annual dose limit distributed over the full year (dashed line).
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Use the Base Station 3.3.2.3 3 Personal Dose History Philips Healthcare 9896 002 16621 Figure 7 The Personal Dose History view, with Day selected In this view, you can view Hour, Day and Week overviews by tapping the respective buttons on top of the screen. The view lets you: • For the Hour time span: view a Dose Rate graph spanning ½ hours. Each data point in the graph represents the maximum dose rate during the surrounding 15 seconds. • For the Day/Week time spans: view accumulated dose value bars.
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3 Use the Base Station 3.3.3 Base Station Settings View The Base Station Settings View is where administrators configure the Base Station. Follow the instructions below to enter the Base Station Settings View: 1. Tap the settings menu symbol in the upper right corner of the Online View. 2. Enter configuration values by tapping the buttons in the respective menus. In the lower part of Base Station Settings, the Base Station ID/serial number and the software version is displayed.
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Use the Base Station 3.3.3.2 3 Admin Settings Menu Figure 9 The Base Station Name and Base Station Location menu. Philips Healthcare 9896 002 16621 The Admin Settings menu consists of four screens. Access these screens by tapping the arrow buttons in the lower right corner of each screen. Base Station Name and Base Station Location Menu Enter name and location of the Base Station (see Figure 9). This information is used to identify the Base Station so that it can be detected in Dose Manager.
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3 Use the Base Station Figure 10 The Reserved Slots menu. 18 Document version 1.0 DoseAware Base Station Package Philips Healthcare 9896 002 16621 Reserved Slots Menu This is an optional setting, which you can use to reserve a number of slots in the Online View for the clinical roles Doctor, Nurse and Technician (see Figure 10). If you, for example, have reserved three slots for Doctors but the Base Station detects only one, there will be two empty slots before the first Nurse appears.
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Use the Base Station 3 Figure 11 The Network setup menu. Philips Healthcare 9896 002 16621 Network Setup Menu Configure the network connection between the Base Station and the Dose Manager (see Figure 11). If you change this information, the Base Station requires a restart. NOTE: Network setup is only applicable if you are using Dose Manager. DoseAware Base Station Package Document version 1.
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3 Use the Base Station Figure 12 The Time and Date menu. Time and Date Menu Set time, date, time zone and manage daylight saving time for the Base Station (see Figure 12). For daylight saving time, you can select to manage it manually or by selecting a daylight settings region for your time zone. The possible regions available for daylight saving time are different depending on your current time zone.
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Use DoseView 4 4 Use DoseView 4.1 Introduction to DoseView The DoseView application lets you, for one PDM at a time: • view the PDM’s dose history • change the PDM options, for example full name and displayed name Figure 13 DoseView overview Philips Healthcare 9896 002 16621 The following items are available when you start DoseView: Item Description 1 Application menu Access the DoseView options dialog, see chapter 4.7.
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4 Use DoseView 4.2 Getting Started with DoseView NOTE: Do not connect the Cradle to the computer unless DoseView and the Cradle driver are installed on the computer. Follow the steps below to get started with DoseView: 1. Start the DoseView application. 2. Connect a Cradle to your computer’s USB port. 3. Put a PDM in the Cradle. Within a few seconds, DoseView will detect the PDM.
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Use DoseView 4 4.3 Home Toolbar Overview Figure 14 Home toolbar The home toolbar is where you find tools to navigate in dose graphs and dose tables. The following items are available in the home toolbar: Function Description Navigation group Access tools for dose history navigation. Undo zoom button Move one step back in a sequence of zoom actions, showing the last selected time range.
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4 Use DoseView 4.4 PDM Panel Figure 15 PDM Panel 4.4.1 PDM Information Description Full name Full name of the person using the PDM. Displayed name The name that is displayed in the Base Station Online View. Clinical role One of Doctor, Nurse, Technician or Other. PDM ID A unique PDM serial number. PDM position One of Head, Torso, Hand, Belly, Leg or Other. Battery status The PDM's battery status: • • • • 24 Document version 1.0 Green: normal use. Yellow: normal use.
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Use DoseView 4 4.4.2 Dose Information Accumulated personal dose The PDM’s total dose measured this year or since last reset, measured in Sv. Percentage of annual dose The PDM's accumulated annual dose measured this year or since last manual reset, measured in Sv. Dose Session 1 and 2 Trip meter for dose values. The accumulated dose for a session since last Dose Session reset, measured in Sv. You can also reset these values.
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4 Use DoseView which is displayed in the Base Station interface. The displayed name is used to identify a PDM in the Base Station. The name is limited to 16 characters. However, in the Base Station’s online view, the displayed name may be truncated. NOTE: The dose measurement for a PDM depends on factors such as where on the body the PDM is positioned and if x‐ray protection devices (for example a lead apron) that shield the PDM measurements are used.
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Use DoseView 4 4.5 View Dose Graph Figure 17 Dose Graph with selection (vertical red dotted lines) Philips Healthcare 9896 002 16621 Use the data filter panel in the home menu toolbar to select which information to be visible in the graph: • Accumulated Dose graph – blue graph • Dose Rate graph – orange graph, displays dose rate samples for every second, where such data is available • Show details Checked: The graphs will display dose rate samples for every second, where such data is available.
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4 Use DoseView 4.6 View Dose Table Figure 18 Dose Table with selection In the Dose Table tab (see Figure 18) you can view a table of • Accumulated Dose values • Dose Rate values The tables are covering a time span that you choose either from the: • Navigation panel, • or the Advanced Navigation panel. 28 Document version 1.
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Use DoseView 4 4.7 Specify Password and Language Figure 19 Program Options dialog box Philips Healthcare 9896 002 16621 In the Application Menu ‐> Program Options dialog box (see Figure 19) you can: • specify a password to protect the access to the PDM options dialog. The password is only used when you are making PDM options changes. Others can still view the PDM data. NOTE: Contact your local administrator for password guidelines.
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5 PDM 5 PDM 5.1 Introduction The PDM is an active dose meter designed for maintenance‐free usage throughout its lifetime. You can personalize the PDM’s appearance by attaching one of the 8 Figure 20 The PDM inlays of different color, which are delivered together with the PDM (see the PDM Quick Guide). The intended PDM position is outside the lead apron. If it is used under the lead apron the recorded dose will have to be adjusted. 5.2 Getting Started 30 Document version 1.
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Cradle 6 6 Cradle 6.1 Introduction The Cradle is a dock station that lets you connect a PDM to a computer for data read out as well as PDM Options writing into the PDM. Use the Cradle in combination with the DoseView and/or Dose Manager applications. 6.2 Getting Started Figure 21 The Cradle NOTE: Do not connect the Cradle to the computer unless DoseView and the Cradle driver are installed on the computer. 1. Start the DoseView application. 2. Connect a Cradle to your computer’s USB port. 3.
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7 Maintenance 7 Maintenance 7.1 Calibrating the Base Station Screen If the touch screen does not respond correctly to user interaction, a touch screen re‐ calibration may be needed. Follow the instructions below to perform a re‐calibration: 1. Tap and hold on the Philips start up screen that appears during Base Station startup until the Setup view appears. 2. Follow the instruction on the bottom of the screen and the subsequent instructions in the next views. 7.
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Product Disposal 8 8 Product Disposal Final disposal is when the user disposes of the DoseAware products in such a way that it can no longer be used for its intended purpose(s). In the European Union (the WEEE directive), this label indicates that the product should not be disposed of together with household waste. It should be disposed of at an appropriate facility to enable recovery and recycling. WARNING Do not dispose of any parts of this product with industrial or domestic waste.
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9 Technical Data 9 Technical Data 9.
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Technical Data 9 The capacity of the Base Station depends on the number of PDMs that have been On‐ Line and the number of dose rate samples. Storage capacity example: • 290 hours of dose exposure for 50 PDMs each 9.4 Dose Data Transfer from PDM to Base Station When a PDM gets within range of a Base Station, it will transfer data to the Base Station (the accumulated dose values the PDM has collected since last time it was within range.
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9 Technical Data 9.6 Time Management The PDM logs dose history in local time with no daylight saving time adjustments. Daylight saving time adjustment is done in the Base Station, DoseView or Dose Manager when the dose history is presented. The following happens when the daylight saving time is changed: • When going to summertime, one extra hour with no dose data will be added to the dose log. • When going to wintertime, two hours of dose data will be merged into one hour.
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Technical Data 9 Log memory 1 5 years Accumulated Dose with 1 hour resolution, cyclically overridden Log memory 2 3600 Dose Rate samples with one‐second resolution, cyclically overridden.
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10 Safety 10 Safety 10.1 Warnings If the DoseAware system is not functioning correct or damage is visible, inform a Philips service engineer, which will take appropriate actions in order not to harm personnel or patients. Handle the hardware and software with care. Make sure that the hardware and software is used and stored in a secured environment to prevent unauthorized access. 10.1.
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Safety 10 10.1.5 Intended Use and Compatibility Do not use the product for any purpose other than those for which it is intended. Do not use the product with any product other than that which Philips Healthcare recognizes as compatible. Operation of the product for unintended purposes, or with incompatible product, could lead to fatal or other serious injury. Do not move a PDM to an unknown environment (for example another hospital).
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10 Safety CAUTION: Always use proper static procedures, protection, and product prior to opening and during handling of this product. This product contains components that are electrostatic sensitive. Failure to use ESD procedures may cause damage to these components. Such damage to components is not covered by Philips warranties. Connections to sensitive parts are identified by the ESD warning symbol as shown.
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Safety 10 10.7 Modality Specific Safety Philips Healthcare 9896 002 16621 Be careful when using a PDM while being near a patient and make sure that the PDM does not fall or comes in contact with other equipment (such as a catheter) to endanger the procedure. DoseAware Base Station Package Document version 1.