MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide
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TRADEMARKS AND COPYRIGHT Trademarks • The official name of Windows 98 is Microsoft Windows 98 Operating System. • The official name of Windows Me is Microsoft Windows Me Operating System. • The official name of Windows 2000 is Microsoft Windows 2000 Operating System. • The official name of Windows XP is Microsoft Windows XP Operating System. • The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
Preface Thank you for purchasing e-STUDIO850 Series Multifunctional Digital Systems. This Network Fax Guide explains instructions on how to use the N/W-Fax driver and Address Book Viewer. Read this guide before operating the network fax features for the e-STUDIO850 Series from client computers. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-STUDIO’s functions.
Network Fax Guide — Preface
Table of Contents Network Fax Guide SOFTWARE LICENSE AGREEMENT ...........................................................2 TRADEMARKS AND COPYRIGHT................................................................4 Preface ...........................................................................................................5 About This Guide.......................................................................................5 Conventions ...............................................................
Menu Bar............................................................................................55 Toolbar ...............................................................................................57 Context-Sensitive Menus ...................................................................58 Context-Sensitive Menu on Browse Pane.....................................58 Context-Sensitive Menu on Contents Pane ..................................58 Managing Address Book .................................
1. Overview OVERVIEW 1. This section describes about the overview of the network fax features. • Features and Functions..................................................................................................................
1. Overview Features and Functions This equipment provides the network fax feature, which simplifies and facilitates your office facsimile needs that enables you to send fax or Internet fax digital documents directly from your desktop. This equipment also includes an Address Book database, where you can store frequently used fax numbers or Internet Fax destinations and other important recipient information, such as company name, telephone number and postal address.
2. Installing Client Software INSTALLING CLIENT SOFTWARE 2. This section describes the instructions on how to install the client software for the network fax features. • Installing Network Fax Software ....................................................................................................
2. Installing Client Software Installing Network Fax Software This chapter includes procedures for installing software required to enable the fax printing and online address books for this equipment. It is recommended that you read these instructions in their entirety before beginning the installation process. Overview Before you can begin utilizing the network fax feature for this equipment, you must install the software using the Client2 CD-ROM provided.
2. Installing Client Software This section describes about installing the N/W-Fax driver and Address Book Viewer in the SMB environment. The N/W-Fax driver can be set up in the same connection as the printer driver such as Parallel printing, USB printing, LPR printing, IPP printing, and Novell printing. To set up the N/W-Fax driver in these connections, please refer to the Printing Guide.
2. Installing Client Software 3. Click [Next]. • The License Agreement screen is displayed. 4. Click [Yes]. • The Choose Destination Location screen is displayed. 5. Click [Next]. • • 14 If you want to change the location where the programs are installed, click [Browse]. In the dialog box appears, select the folder and click [OK]. The Setup Type screen is displayed.
2. Installing Client Software 6. Check the software that you want to install. TOSHIBA e-STUDIO N/W-Fax — check this to install the N/W-Fax driver. TOSHIBA e-STUDIO AddressBookViewer — check this to install the Address Book Viewer. SUPPLEMENTS: • • In the components list, there are also “TOSHIBA e-STUDIO TWAIN Driver” and “TOSHIBA e-STUDIO File Downloader”. You can install them together in the same operation. For more information about the TWAIN driver and File Downloader, please see the e-Filing Guide.
2. Installing Client Software 9. Locate this equipment in your network, select the “print” queue, and click [OK]. • Returns you to the Select Port dialog box. 10. Click [Next]. • The Select Program Folder screen is displayed. 11. Click [Next]. • • 16 If you want to change the program folder, rename the folder name in the “Program Folders” field. The Starting Copying Files screen is displayed.
2. Installing Client Software 12. Click [Next]. • Starts copying files and the InstallShield Wizard Complete screen is displayed when copying files are completed. 13. Select “Yes, I want to view the Read Me file.” and click [Finish]. • NOTE: The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer.
2. Installing Client Software Searching the equipment automatically 1. Click [Discovery]. • 18 The TopAccessDocMon Local Discovery dialog box appears.
2. Installing Client Software 2. Click [Start Discovery]. • SUPPLEMENT: It starts searching the equipment in the network. It searches the equipment within the local subnet in your network. If the equipment is located in the different subnet from your computer, or you want to specify the IP address range to be searched, click [Advance]. The Discovery Settings dialog box appears and you can specify the advanced settings for searching the equipment.
2. Installing Client Software 3. Select the equipment that you want to connect and click [OK]. 4. It automatically obtains the network queue in the “Network path or queue name” field. NOTE: It automatically obtains the IP address of the equipment and the queue name specified by an administrator, in the “Network path or queue name” field in the General submenu page of the Setup menu in the TopAccess administrator mode.
2. Installing Client Software Specifying the IP address manually 1. Click [Discovery]. • The TopAccessDocMon Local Discovery dialog box appears. 2. Click [Manual Selection]. • The Manual Selection dialog box appears. 3. Enter each item to specify the printer address and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — Enter the IPX address of the printer.
2. Installing Client Software 4. Select the equipment that you want to connect and click [OK]. 5. It automatically obtain the network queue in the “Network path or queue name” field. NOTE: It automatically obtains the IP address of the equipment and the queue name specified by an administrator, in the “Network path or queue name” field in the General submenu page of the Setup menu in the TopAccess administrator mode.
2. Installing Client Software Installing client software from TopAccess 1. In TopAccess, click the Install Software link at the bottom of the screen. • The Install Client Software page opens. 2. Click the “Install Client2” link to download the installer file. 3. Download the installer file on your desktop by following the prompts. 4. Double-click the “InstallClient2.exe” file that you downloaded. • The installer starts and the InstallShield Wizard dialog box appears. 5.
2. Installing Client Software Uninstalling the N/W-Fax Driver and Address Book Viewer The following instructions describe how to uninstall the N/W-Fax driver and Address Book Viewer. The uninstallation procedure is different how you installed the client software. P.24 "When Installed Using the Installer" P.
2. Installing Client Software 2. Select “TOSHIBA e-STUDIO Series Client2” and click [Change/Remove]. • The InstallShield Wizard dialog box appears. 3. Select “Remove” and click [Next]. • The Confirm Uninstall dialog box appears. 4. Click [OK]. 5. Click [Yes] to delete the setting files. • NOTE: Deleting files starts. If you want to re-install the client software later, click [No] to remain the setting files. You can restore the data and settings when you re-install the client software.
2. Installing Client Software 6. Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. • Some files may be deleted after restarting the computer. Uninstalling only N/W-Fax Diver and Address Book Viewer The following describes an installation on Windows 2000. The procedure is the same when other versions of Windows are used. 1. Open “Control Panel” and double-click the “Add/Remove Programs” icon. • 26 The Add/Remove Programs dialog box appears.
2. Installing Client Software 2. Select “TOSHIBA e-STUDIO4511 Series Client2”, “TOSHIBA e-STUDIO450 Series Client2”, or “TOSHIBA e-STUDIO280 Series Client2” and click [Change/Remove]. • The InstallShield Wizard dialog box appears. 3. Select “Modify” and click [Next]. 4. Uncheck the components that you want to uninstall and click [Next]. • Deleting files starts.
2. Installing Client Software 5. Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. When Installed Using Add Printer Wizard When only N/W-Fax driver is installed by Add Printer Wizard, you can uninstall them by deleting the printer icons in the Printers folder. Deleting the N/W-Fax driver 1. Open “Printers” folder, select the printer icon that you want to delete, and press the [Delete] key. • • When using Windows 98/Me or Windows NT 4.
2. Installing Client Software 3. Display the Drivers tab. Select the N/W-Fax driver and click [Remove]. • The confirmation dialog box appears. 4. Click [OK]. • The N/W-Fax driver is completely deleted.
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3. Faxing from Client Computers FAXING FROM CLIENT COMPUTERS 3. This section describes the instructions on how to send a fax using the N/W-Fax driver. • Faxing from Applications ...............................................................................................................32 • Managing Faxes ..............................................................................................................................
3. Faxing from Client Computers Faxing from Applications You can use the N/W-Fax driver option to electronically fax and Internet Fax from your computer to one or more recipients. In addition, you can select fax properties, fax schedule options, include fax cover sheets and edit sender information. NOTES: • Faxing hard-copy documents must be performed as a walk-up function from the Touch Panel Display.
3. Faxing from Client Computers 2. Select “TOSHIBA e-STUDIO Series Fax” and Click [Properties]. • SUPPLEMENT: The properties dialog box appears. The procedures for displaying the properties dialog for the printer driver may be different depending on an application that you are using. See your application’s manual about displaying the printer properties dialog box. 3. Display the Send tab and specify the recipients, and other options. P.
3. Faxing from Client Computers 4. Display the Cover Sheet tab and specify the cover sheet properties if you want to send a document with a fax cover sheet. P.42 "Setting up the Cover Sheet Properties" 5. Display the Sender Information tab and specify the sender information message if you want to appear the message on the fax cover sheet. P.43 "Setting up the Sender Information Properties" 6. Click [OK] to save the settings. 7. Click [OK] or [Print] to send a document.
3. Faxing from Client Computers SUPPLEMENT: To find the fax transmission instructions of that you expect for transmission results, you can refer to the procedures in the following section. P.43 "Sending with Extended Fax Functionality" Setting up the Send Properties In the Send tab of the N/W-Fax properties dialog box, you can specify the recipients and how the fax will be sent. SUPPLEMENT: To specify the recipients, you can select from the Address Book or enter the recipient manually. P.
3. Faxing from Client Computers - Ultra Fine (400 x 400 dpi) — Select this to send a document in Ultra Fine mode (400 x 400 dpi). 6) Dept. Code Enter 5-digit department code if required. When the department code is enabled on this equipment, you must enter the department code to send a fax.
3. Faxing from Client Computers Specifying recipients from Address Book 1. Click [Select From Address Book] in the Send tab. • The Address Book Viewer is launched. 2. Browse the address book category within the Address Book where desired recipients are programed. Private Address Book — This contains the contacts registered in the associated client address book on your client computer. Public Address Book — This contains the contacts registered in the address book in this equipment.
3. Faxing from Client Computers 3. Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the tool bar to add the fax number as a recipient, and click the [Mail] icon ( address as a recipient. • • • ) to add the e-mail Repeat until all required recipients are selected. When you select the fax number as a destination, the fax number icon in front of the name of the contact will be changed to the checked fax icon ( ).
3. Faxing from Client Computers 4. After you selected all recipients, right-click on a recipient name in the right pane and select [Selection] in the menu displayed. • SUPPLEMENT: The Destinations dialog box appears. You can also display the Destinations dialog box by clicking the [Selection] icon ( in the tool bar. ) 5. Confirm the destinations that you select in the dialog box. If you remove the destination from the recipients list, select a contact and click [Remove]. 6.
3. Faxing from Client Computers 7. The Address Book Viewer is closed and selected recipients are added to the “To” list. Entering a recipient manually 1. Click [New]. • The Direct Dial dialog box appears. 2. To add an Internet Fax address as a recipient, select “Internet Fax Address” and enter the e-mail address of the recipient in the right field.
3. Faxing from Client Computers 3. To add a fax number as a recipient, select “Fax Number” and enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field, and security password for the Sub address in the “PWD” field if required. NOTE: You can send to a fax number only when the optional Fax unit is installed. 4. Click [OK]. • Entered recipient is added to the “To” list. Removing recipients 1.
3. Faxing from Client Computers Setting up the Cover Sheet Properties In the Cover Sheet tab of the N/W-Fax properties dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, the cover sheet is attached in the first page of the document and sent to the recipients. 1 2 3 4 5 6 7 1) Cover Sheet Select the cover sheet type from “Standard Cover Page”, “Business Cover Page”, and “Professional Cover Page”. For cover sheet samples, see the Appendix at the end of this guide.
3. Faxing from Client Computers 7) Reference Number Enter the reference number to identify the fax. This number will appear on the cover sheet. Setting up the Sender Information Properties In the Sender Information tab of the N/W-Fax properties dialog box, you can specify the sender information that appears on the cover sheet. This must be set only when the “Sender Information” box in the Cover Sheet tab is checked. In the text field in the Sender Information tab, you can enter the up to 500 characters.
3. Faxing from Client Computers Saving a fax to the default box 1. Display the Send tab and check the “Save as File” box. 2. Select the file format in the “File Format” drop down box. 3. Specify the other options to send a document and click [OK]. 4. Click [Print] to send a document to this equipment. Delayed Transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent on the specified date and time.
3. Faxing from Client Computers 5. Click [Print] to send a document to this equipment. Sending with a Cover Sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient “To” list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information. Preparing the cover sheet 1. Display the Cover Sheet tab and select the cover sheet type in the “Cover Sheet” drop down box.
3. Faxing from Client Computers 5. If you want the sender information to appear on the cover sheet, check the “Sender Information” box. • If you check this, click the Sender Information tab and enter the sender information in the text box. You can enter up to 500 characters in the sender information text box. 6. If you want the recipients information to appear on the cover sheet, check the “Recipients Information” box and check the items required for the recipient information.
3. Faxing from Client Computers Managing Faxes You can display manage the fax jobs using TopAccessDocMon and TopAccess. P.47 "Managing Fax Jobs using TopAccessDocMon" P.48 "Managing Fax Jobs using TopAccess" Managing Fax Jobs using TopAccessDocMon Users can use the TopAccessDocMon application’s Fax tab to display the fax jobs that are currently on this equipment. This page allows the users to display and delete fax jobs which are originally submitted from your computer.
3. Faxing from Client Computers 3. Click the Fax tab. • The fax jobs list is displayed. 4. If you want to delete a fax job, select a fax job in the list, click the [Document] menu and select [Cancel]. • The selected job is deleted. Managing Fax Jobs using TopAccess Users can use TopAccess to display the fax jobs that are currently on this equipment. The Fax/Internet Fax menu page in the Jobs tab allows the users to display and delete fax jobs that are currently stored in the queue.
3. Faxing from Client Computers 3. If you want to delete a fax job, select a option box of the fax job in the list, and click [Delete]. • The selected fax job is deleted.
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4. Managing Address Book 4. MANAGING ADDRESS BOOK This section describes the instructions on how to use the Address Book Viewer. • Running Address Book Viewer......................................................................................................52 • Managing Address Book ................................................................................................................
4. Managing Address Book Running Address Book Viewer The Address Book Viewer allows you to manage the Address Book properties, manage address books and address book entries.
4. Managing Address Book Accessing the Address Book Viewer from the Print properties 1. In the Print dialog box in the application, select the N/W-Fax driver for the printer and click [Properties]. • The N/W-Fax properties dialog box appears. 2. Click [Select From Address Book] in the Send tab. • The Address Book Viewer window appears. — Selecting Contacts for N/W-Fax When you access the Address Book Viewer from the N/W-Fax driver, it allows you to select the contacts from the Address Book Viewer.
4. Managing Address Book Then the Destinations dialog box appears. • • • • [Remove] — Click this to remove the selected contacts from the destinations list. [OK] — Click this to add these contacts as the destinations. [Cancel] — Click this to cancel the selection. [Help] — Click this to display the online Help. About Address Book Viewer Interface The Address Book Viewer main window consists of following items.
4. Managing Address Book 3) Browse Pane You can expand or collapse to view/hide Groups and Contact address book entries. The browse pane contains a tree structure for the following address books: - Private Address Book — This contains the contacts registered in the associated client address book on your client computer. - Public Address Book — This contains the contacts registered in the address book in this equipment.
4. Managing Address Book - - - - Import -CSV File — Select this to import the address book data that had been exported as CSV files from e-STUDIO850 Series, e-STUDIO4511 Series, eSTUDIO450 Series, e-STUDIO280 Series, GL-1010 address book using the Address Book Viewer. Imported address book appears in the left pane as “Imported Address Book” and it disappears next time you run the Address Book Viewer.
4. Managing Address Book 4) Tools menu The following commands can be selected in the Tools menu. - LDAP Setting — Select this to configure the LDAP service to obtain the LDAP address book from the LDAP server. - Device Setting — Select this to find the device to obtain the public address book from this equipment. - Converting — Select this to run the Address Book Converter.
4. Managing Address Book (Fax) — Click this to add the fax numbers of selected contacts as destinations to be sent using the N/W-Fax driver. This icon is available only when accessing the Address Book Viewer from the N/W-Fax driver properties dialog box and selecting contacts. (Mail) — Click this to add the e-mail addresses of selected contacts as destinations to be sent using the N/W-Fax driver.
4. Managing Address Book • • • • • • Paste — Select this to paste the contacts copied in the clipboard in selected group or "Location/People" folder of the private address book. This item is available only when selecting a group or "Location/People" folder in the private address book. Properties — Select this to edit or display the properties of a contact in the private address book. This command is available only when selecting a contact in the private address book.
4. Managing Address Book Managing Address Book You can use the Address Book Viewer to manage the private address book, that you can add or edit the contacts and groups as you prefer. The private address book data is stored in your client computer, so that it can be used to manage the contacts and groups for sending a fax or Internet Fax using the N/W-Fax driver.
4. Managing Address Book Managing the Public Address Book In order to access the public address book in e-STUDIO850 Series, e-STUDIO4511 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the eSTUDIO35/45, you must configure the connection to the device. You can configure the connection by searching the device in the network, or entering the IP address of the device manually. P.61 "Configuring the Connection by Local Discovery" P.
4. Managing Address Book 2. Click [Start Discovery] to begin the process. • SUPPLEMENTS: • • It locates all the compatible devices in your network. You can quit the process by clicking [Stop Discovery]. If the process continues for a long time, it is because the too many network clients are in the network. In this case, you can configure the discovery settings from [Advanced] button. P.63 "Configuring Discovery Settings" 3. When the process completes, found printers are listed in the list. 4.
4. Managing Address Book Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the pull down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Address Book Viewer does not support the IPX/SPX connection. 3) Network - Enable TCP/IP Search Check on this to search devices that connect to the TCP/IP network.
4. Managing Address Book Configuring the connection manually 1. Click the [Tools] menu and select [Device Setting]. • The TopAccessDocMon Local Discovery dialog box appears. 2. Click [Manual Selection]. • 64 The Manual Selection dialog box appears.
4. Managing Address Book 3. Enter each item to specify the printer address. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the Address Book Viewer does not support the IPX/SPX connection. Name — Enter the printer name. Location — Enter the location of the printer. NOTE: You must enter “Name” and either “IP Address” or “IPX Address”. 4. Click [OK]. • Entered device is added to the list in the TopAccessDocMon Local Discovery dialog box. 5.
4. Managing Address Book Downloading the public address book data 1. Click the [File] menu, select [Download], and select the device name that you want to download the address book. 2. Select “Public Address Book” in the browse pane. 3. The Downloading dialog box appears. You can quit downloading the address book data by clicking [Cancel]. • The public address book data is downloaded from the selected device.
4. Managing Address Book Managing the LDAP Address Book In order to access to the address book data in the LDAP servers, first you must register the LDAP directory services that you want to access. P.67 "Registering the LDAP Directory Services" Then search contacts in the LDAP server and add the contacts to the LDAP Address Book. P.69 "Adding Contacts from LDAP Servers" You can use the LDAP address book to copy the contacts to the private address book. P.
4. Managing Address Book 2. In the General tab, enter the items as described below. Directory Server Address or IP — Enter the server name or IP address of a LDAP server. This Server requires me to log on — Check this if the LDAP server requires the user name and password to log on. Account Name — Enter the user name to log on the LDAP server. Password — Enter the password to log on the LDAP server. Log on using Secure Password Authentication — Check this to use secure password to log on the LDAP server.
4. Managing Address Book 5. Repeat the procedure from Step 2 to Step 3 until all required directory services are added. — Adding Contacts from LDAP Servers After you register the LDAP directory services, you can search contacts in the LDAP servers and add preferred contacts to the LDAP Address Book. You can search contacts by the name, fax number, and e-mail address. Also you can search contacts by specifying the detailed search conditions. Searching contacts by name, fax number, and e-mail address 1.
4. Managing Address Book 3. Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the contact name. Fax Number — Enter the search characters or string to search by the contact fax number. E-Mail — Enter the search characters or string to search by the contact e-mail address. NOTE: SUPPLEMENT: You must enter data into one of the fields to search contacts.
4. Managing Address Book Searching contacts by detailed search conditions 1. Click the [Edit] menu and select [Find]. • The Find Contact dialog box appears. 2. Select a registered directory service in the “Data Source” drop down box. 3. Display the Detail Setting tab and select a field to search in the “Field Select” drop down box. 4. Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string.
4. Managing Address Book 5. Enter the search string in the next field to the “Condition of search string” drop down box. 6. Click [Add]. • SUPPLEMENT: Specified search condition is added to the condition list. If you want to clear entered values, click [Clear All]. 7. Repeat the procedure from Step 3 to Step 6 to add all required conditions. SUPPLEMENT: You can remove the search conditions you have added. To do this, select the condition and click [Delete]. 8. Click [Search].
4. Managing Address Book Importing and Exporting the Address Book The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book, and it can be imported to other user’s Address Book Viewer. The Import/Export feature is useful when users want to share the address book data.
4. Managing Address Book 2. Locate the folder where the CSV file or vCard file is stored, and select the file type (CSV or vCard) in the “Files of type” drop down box. Then select the file and click [Open]. 3. The address book data is imported and “Import Address Book” is added in the left pane. • SUPPLEMENT: 74 If you have already been import an address book before, contacts information is added to the existing import address book.
4. Managing Address Book Exporting the address book as a CSV file or vCard File 1. Click the [File] menu and select [Export] and [CSV File] or [vCard File]. • NOTE: The Exporting dialog box appears. The [vCard File] command will appear only when Microsoft Office XP is installed on your computer. 2. Locate the folder where you want to save the CSV file or vCard File, and select the file type (CSV or vCard) in the “Save as type” drop down box. Then enter the file name and click [Save].
4. Managing Address Book There are several ways to add the contact to the container. P.76 "Adding Contacts Manually" P.79 "Copying Contacts from an Address Book" Also you can modify or delete contacts in the private address book. P.81 "Displaying or Modifying Contacts Properties" P.84 "Removing Contacts" — Adding Contacts Manually You can add new contacts to the “Location/People” folder in the private address book. Also you can add new contacts to groups created in the private address book.
4. Managing Address Book 2. Click the [File] menu and select [New Contact]. • The New Contact dialog box appears.
4. Managing Address Book 3. In the Personal tab, enter items as described below. One Touch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the prefix for the contact. First Name — Enter the first name of the contact. You can enter up to 32 characters. Last Name — Enter the last name of the contact. You can enter up to 32 characters. Suffix — Select the suffix for the contact.
4. Managing Address Book 4. In the Sending Options tab, enter items as described below as required. Use Sub Address and sender information — Check this to enable subaddress transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password.
4. Managing Address Book 2. Click the [Edit] menu and select [Copy]. • The selected contacts are copied in the clipboard. 3. Select a folder that you want to add the copied contacts in the left pane. • • • • If you want to copy individual contacts in the private address book, select the “Location/People” folder under “Private Address Book” folder.
4. Managing Address Book — Displaying or Modifying Contacts Properties You can display the properties of contacts in any address book. You can also edit the properties of contacts in the private address book. Displaying or modifying the contact properties 1. Browse to the folder that contains the contacts you want to display or modify, and select the contact in the right pane. 2. Click the [File] menu and select [Properties]. • The Properties dialog box appears.
4. Managing Address Book Personal Tab In the Personal tab, following items are displayed: SUPPLEMENT: When displaying the properties of a contact in the private address book, you can modify all items. • • • • • • • • • • • • 82 One Touch ID — Display the one touch ID number for the contact. Prefix — Display the prefix for the contact. First Name — Display the first name of the contact. Last Name — Display the last name of the contact. Suffix — Display the suffix for the contact.
4. Managing Address Book Sending Options tab In the Sending Options tab, following items are displayed: SUPPLEMENT: When displaying the properties of a contact in the private address book, you can modify the following settings: - Use Sub Address and sender information - Sub Address - Sender Identification • • • • • • • • • • • • • • Use Device Settings — This is checked when the contact is set to use the device settings rather than using the settings on this tab.
4. Managing Address Book • • • Internet Fax Mode — Display whether the simple mode or full mode is used for the Internet Fax transmission. Setting Value — Display whether to use auto detect receiver capability or manual settings for the Internet Fax transmission. When “Default” is selected, it enable auto detect receiver capability for the Internet Fax transmission. When “Custom” is selected, it uses custom settings specified in the “Receiver Capability” option for the Internet Fax transmission.
4. Managing Address Book 2. Click the [File] menu and select [Delete]. • The Confirmation Deletion dialog box appears. 3. Click [Yes]. • The selected contacts are deleted. Managing Groups You can add groups to the “Group” folder in the Private Address Book. Groups can be used for multiple transmission. P.85 "Creating Groups" Also you can modify or delete contacts in the private address book. P.86 "Modifying Groups Properties" P.
4. Managing Address Book 2. Click the [File] menu and select [New Group]. • The Group dialog box appears. 3. Enter a group name in the “Group Name” field. • The “Group ID” field displays the Group ID number automatically detected. 4. Click [OK]. • The group is created in the selected “Group” folder. 5. Continue to add contacts to the group. P.75 "Managing Contacts" — Modifying Groups Properties You can change the group name of the groups in the private address book.
4. Managing Address Book 2. Click the [File] menu and select [Properties]. • The Group dialog box appears. 3. When you display the properties of the group in the private address book, modify the group name in the “Group Name” field and click [OK]. • NOTE: The group name of selected group is modified. You cannot modify the group of the public address book. — Removing Groups You can delete groups in the private address book. NOTE: When you delete a group, contacts added in the group are also deleted.
4. Managing Address Book 2. Click the [File] menu and select [Delete]. • The Confirm Deletion dialog box appears. 3. Click [Yes]. • The selected group is deleted. Searching Contacts In order to quickly locate contacts you can search the Address Book database. You simply type in a string or letters to be used to search the database. The Address Book Viewer will search for any entry that contains the specified string. You can search contacts by the name, fax number, and e-mail address.
4. Managing Address Book Searching contacts by name, fax number, and e-mail address 1. Click the [Edit] menu and select [Find]. • The Find Contact dialog box appears. 2. Select a address book to search contacts in the “Data Source” drop down box.
4. Managing Address Book 3. Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the first name. Fax Number — Enter the search characters or string to search by the contact fax number. E-Mail — Enter the search characters or string to search by the contact e-mail address. NOTE: SUPPLEMENT: You must enter one of the field to search contacts.
4. Managing Address Book Searching contacts by detailed search conditions 1. Click the [Edit] menu and select [Find]. • The Find Contact dialog box appears. 2. Select a address book to search contacts in the “Data Source” drop down box. 3. Display the Detail Setting tab and select a field to search in the “Field Select” drop down box.
4. Managing Address Book 4. Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Start with — Select this to search contacts that start with the search string. End with — Select this to search contacts that end with the search string. 5.
4. Managing Address Book Adding contacts as recipients for N/W-Fax If the Address Book Viewer is launched by clicking [Select From Address Book] in the N/W-Fax driver, you can add the searched contacts as recipients for N/W-Fax. 1. Select the searched contacts and click [Address]. • The Type Selection dialog box appears. 2.
4. Managing Address Book 4. Click [OK]. • The selected contacts are added as recipients for N/W-Fax. Converting the Address Book Data Using the Address Book Converter, users can convert the GL-1010 or GL-1020 address book file to the file that can be restored or imported to the e-STUDIO850 Series, eSTUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280 Series.
4. Managing Address Book 2. Click [Browse] at the next of the “Input file” field. 3. Locate the folder that contains the address book converter file (*.abc). Select “ABC (Address Book Converter) (*.abc)” in the “Files of type” drop down box, select the file, and click [Open]. 4. Select the model name that the selected file is originally created from in the “Machine Type” drop down box. 5. Click [Browse] at the next of the “Output File” field.
4. Managing Address Book 6. Locate the folder where you want to save a converted file. Select “TBF (Restore) (*.tbf)” in the “Save as type” drop down box and click [Save]. NOTE: When you selected an Address Book Converter file for the input file, do not specify “CSV (Comma Separated Values) (*.csv)” in the “Save as type” drop down box. The Address Book Converter file cannot convert to a CSV file. 7. Click [Convert]. • It starts converting a file. 8. Click [OK].
4. Managing Address Book Converting from a CSV file 1. Click the [Tools] menu and select [Converting]. • The Converting AddressBook dialog box appears. 2. Click [Browse] at the next of the “Input file” field. 3. Locate the folder that contains the CSV file. Select “CSV (Comma Separated Values) (*.csv)” in the “Files of type” drop down box, select the file, and click [Open].
4. Managing Address Book 4. Select the model name that the selected file is originally created from in the “Machine Type” drop down box. 5. Click [Browse] at the next of the “Output File” field. 6. Locate the folder where you want to save a converted file. Select “CSV (Comma Separated Values) (*.csv)” in the “Save as type” drop down box, enter the file name in the “File name” field, and click [Save]. NOTE: When you selected a CSV file for the input file, do not specify “TBF (Restore) (*.
4. Managing Address Book 8. Click [OK]. • SUPPLEMENT: The file is converted and saved in the selected folder. After you convert the file, you can restore or import the address book into the equipment using the restore or import function of the TopAccess. For instructions on how to restore or import the address book, refer to the TopAccess Guide.
4.
5. Appendix APPENDIX 5. This section shows the cover sheet samples. • Cover Sheet Samples ...................................................................................................................
5. Appendix Cover Sheet Samples Standard Cover Page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
5. Appendix Business Cover Page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
5. Appendix Professional Cover Page Reference Number: 0000000000000000 To: 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document.
INDEX INDEX INDEX 105
INDEX A About TOSHIBA e-STUDIO Address Book .... 57 Account Name ............................................ 68 Add - Contact ............................................. 58 Add - Group ............................................... 58 Address Book Viewer ............................10, 52 Advanced ................................................... 62 B Browse Pane .............................................. 55 Business Cover Page ................................ 103 C Change Device ...............
INDEX New Group ...........................................55, 86 Notes ...................................................78, 82 Novell printing ............................................. 13 O One Touch ID .......................................78, 82 Orientation ................................................. 36 Overseas Calls ........................................... 83 Owner ....................................................... 84 P Paper Size ................................................
INDEX 108 INDEX
DP-5200/6000/7200/8500 OME05001100
MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN ©2005 TOSHIBA TEC CORPORATION All rights reserved R05022078500-TTEC 2005-03
