Volume 2 SYN-TECH SYSTEMS, INC.
SYN-TECH SYSTEMS, INC. FuelMaster PDA Operations Manual Revision 2 Syn-Tech Systems, Inc. 100 Four Points Way Tallahassee, FL 32305 Phone 800.888.9136 • Fax 850.877.
Table of Contents Introduction........................................................................................................................................................3 Software ...............................................................................................................................................................3 Manual Transaction .........................................................................................................................................
Chapter 1 Software ADC PDA combines easy to use software and interoperability with familiar FuelMaster products. S yn-Tech Systems, Inc. offers several different methods of authorizing fueling transactions. Transactions can be started with a credit card, such as the US Government Air Card or can be entered manually. Upon completion, the transaction can be downloaded into the DoD AE software for viewing. The download can be accomplished wirelessly or serially with ActiveSync® and a desktop PC.
A D C P D A S O F T W A R E Logon Select the desired transaction type from the Logon screen. Enter the Name. The Name should be unique to each user and can be up to 8 characters. Enter the Password. The password should be unique to each user and should be kept secure. The password should be a total of 8 characters: 3 numbers, 3 letters and 2 special characters Enter the Truck ID. This should be the truck number. If this is a stand alone PDA, select No TIM from the pull down choices for the Truck ID.
A D C P D A S O F T W A R E Configuring your PDA Select Other with your stylus to view option list. Select Config to configure your PDA, RF Communications and TIM. Select Maintenance to reset Ullage or run diagnostics on the TIM Select Logoff to log off the ADC application. The Configuration Dialog window is a central entry point for all necessary configuration data needed to prepare the PDA for use. Base provides basic information for the fueling site.
A D C P D A S O F T W A R E Begin entry of data into the Configuration Dialog box by using the keyboard and stylus to enter the information. Sellers DoDAAC Phone Number Base name and location Base Configuration Settings The sellers DoDAAC, phone number and base address is entered on the Base tab. The seller DoDAAC is entered into the DoDAAC field. Phone provides the phone number for fueling operations. The base name and location is entered in the Address field.
A D C P D A S O F T W A R E Configuring your PDA – PDA settings PDA settings control how you download your transaction information to your Central Controller. There are two forms of download, Wireless and Cradle. Wireless configuration enables the TIM to download via radio frequency. Cradle setting will enable download with DoD AE software using Microsoft ActiveSync®.
A D C P D A S O F T W A R E Configuring your PDA – Device Settings Device settings provides the PC Name and PC Port information that will be used by the ADC software and ActiveSync® to enable download ability through the cradle. The PC Name will provide an identity for the PDA to the Central Controller PC. The PC Port setting will need to be matched when configuring the ADC software. This setting provides the port communications are available.
A D C P D A S O F T W A R E TIM Configuration When the basic PDA configuration has been completed the TIM configuration can be downloaded , modified and uploaded to the TIM from the PDA via BlueTooth® radio by selecting the Truck configuration option. Select Config from the Other drop down list and then select Truck. There are two configurations stored in the TIM.
A D C P D A S O F T W A R E Configuring your TIM-Tank settings The Tank tab provides the tank number and capacity. You can Add a tank Edit the values of an existing tank or Delete a tank. TIM Config/Tank Config Information Configuring your TIM – Hose settings The Hose tab provides hose number, grade information, divide ratio, no pulse timeout value, and pump finish timeout value. You can Add a hose, Edit the settings for an existing hose or Delete an existing hose.
A D C P D A S O F T W A R E Configuring your TIM – Printer settings The Printer tab contains printer header information. TIM Config/Printer Information Configuring your TIM – CC Info settings The CC Info tab contains the IP address and port number of the Central Controller and the TIM transaction database path information. This information is preconfigured in the TIM and is only viewable.
A D C P D A S O F T W A R E Configuring your TIM - RF Configuration settings The RF ConfigForm allows enabling and configuring of the TIM’s wireless RF communications. The Enable, Radio Lockout code, RF Range, Freq Band and High Power Level settings are configured here.
A D C P D A S O F T W A R E Configuration Upload Each TIM configuration dialog can be uploaded from the PDA to the TIM via BlueTooth® radio by selecting the Upload function. After the configuration information is entered the new configuration can be uploaded to the TIM by selecting the Upload button. Selecting OK after the configuration has successfully uploaded causes the TIM to reboot with the new configuration settings in effect..
A D C P D A S O F T W A R E Check Lists ADC PDA features Check Lists of operational and safety tasks to be performed on a periodic basis. Available check lists are Daily, First Service, Weekly and Monthly. The Daily checklist consists of trip preparation and operational maintenance items for upkeep of the vehicle. Daily Check List The First Service check list provides maintenance items to be performed at the first PM cycle of the vehicle.
A D C P D A S O F T W A R E The Weekly and Monthly check lists are extended maintence items for the vehicle and fueling systems on the vehicle. Weekly Check List Monthly Check List Discrepancy Report Each task on each checklist has an available notepad to record information on any issue found during the performance of that check. Entry of the information is performed with the keyboard and stylus.
A D C P D A S O F T W A R E Selecting Discrepancy Report from the Other menu will generate a list of all stored notes of discrepancies recorded during the periodic checks. Other Menu Each item on the Operator Report can be individually selected and reviewed. Additional information on the discrepancy can be entered and stored from this view. Operator Report If no discrepancies have been noted, a message will be displayed that reports no discrepancies.
A D C P D A The version of ADC PDA software that is being used is simple to determine. Selecting About from the Other menu will display the current version of software installed on your PDA.
A D C P D A S O F T W A R E Chapter 2 Fueling Operations Fueling with the ADC PDA is simple and flexible. Fueling can be accomplished by interfacing with fueling equipment or completely manually entered. S everal transaction types are available with the ADC PDA system. Air Card and Manual transaction types allow for transaction information to be entered in conjunction with information received from the fueling point or can be manually entered completely.
A D C P D A S O F T W A R E The Manual Transaction screen has two entry pages for capture of transaction information. These screens provide the ability to enter a wide range of transaction information. Product information is selectable from a drop down list of available products. Trans Date is changeable to allow for entry of previously completed transactions. Equipment ID, also known as Tail # or Bumper #, and DoDAAC are entered Unit of Issue is selected from the drop down menu.
A D C P D A S O F T W A R E Page One Completed Transaction Page Two Completed Transaction After all transaction information has been entered Select Save. The Signature form now opens. Signing the Signature Form and selecting the Ok button is required before the data is saved.
A D C P D A S O F T W A R E Air Card An Air Card Transaction allows for the use of the ADC PDA Card Reader to transfer Air Card data into the ADC PDA transaction information entry screens. Air Card account number and expiration information is transferred to the PDA with a card swipe. An Air Card Transaction can also be done manually requiring no automated fueling equipment by selecting Manual for Transaction Type. Select Air Card Transaction from the drop down menu.
A D C P D A S O F T W A R E BUNO is the bureau number and is entered here. Use Code, previously known as the transaction identifiction code, is entered here. Issue Point, which is the refuleing unit or refueling hydrant, is entered manually or received from the TIM. M/D/S. Mission Design Series for aviation fueling is selectable from a drop down menu. Site is selected from the drop down menu. CIC (Customer Identification Code) is entered here.
A D C P D A S O F T W A R E Signing the Signature Form and selecting the Ok button is required before the data is saved. A message is then received stating the data has been correctly saved.
A D C P D A S O F T W A R E TIM Wireless Once an Air Card transaction has been started, a BlueTooth connection can be made to the TIM from the PDA to allow for wireless communications with the Issue Point to initiate fueling and receive hose and grade information. 1. Select TIM from the Transaction pull down box. 2. Select the Wirless otion from the TIM selection.
A D C P D A S O F T W A R E The transaction information will be provided showing the Transaction Type, Card Number, Tank Capacity, Ullage and Quantity Dispensed. The transaction can be stopped or paused from this screen.
A D C P D A S O F T W A R E Download After completion of fueling operations the transactions held within the ADC PDA software can now be uploaded into the central controller software. There are two types of downloads, Wireless and ActiveSync®. A Wireless download is used at the fueling point using the Truck Cradle. A download using ActiveSync® utilizes the PDA Cradle to connect to the Central Controller PC using an USB cable.
Chapter 3 Central Controller Software Use the Central Controller Software to View, Edit and Export Transactions. T he Central Controller Software allows users to download transactions from the PDA to the Central Controller where the transactions can be viewed, edited, deleted or exported. PDA to PC Connection and Configuration Step 1. Install ADC PDA Configuration Software a. Install the ADC PDA Configuration software to the PC.
A D C P D A S O F T W A R E c. Select either FAS Export or AE Export. If AE Export is to be used, select the FMLedger.mdb database in the ADC PDA install program as the Export database. To export to FAS, select FAS Export and the PDATransDB.mdb database file in the ADC PDA Configuration program directory. d. Click on the PC Configuration tab. Edit the Local directory to point to the location of the ACD PDA Configuration installation directory.
A D C P D A S O F T W A R E e. If the NT Service is not already running, click Install NT Service. Then click Start NT Service. f. Select the Enable ActiveSync download. 1 g. Click on Close to exit from ADC PDA Configuration. Step 2. Install and Configure AE Ledger a. Install AE Ledger. Follow the onscreen instructions, which guide you through installing the AE Ledger software. When prompted, select to install the Client version of AE. b.
A D C P D A S O F T W A R E c. Follow the onscreen instructions to continue and complete the install. d. Open and configure AE Ledger with at least the DoDAACs, fuel codes, sites and other entries necessary for fueling. Step 3. Connect the PDA cradle to the computer a. Open ActiveSync® from the start menu. b. Connect the adapter cable to the side of the cradle. Do not place the PDA into the cradle at this time. c. Plug the adapter into a working electrical outlet. d.
A D C P D A S O F T W A R E c. Once the partnership is created, select Options from ActiveSync® menu. d. Under Sync Options, select to “Synchronize mobile device clock upon connecting”. This will keep your PDA clock synchronized with your PC clock. Click to synchronize the PC clock with the PDA clock e. Under Sync Mode, select to synchronize “Only upon connection”.
A D C P D A S O F T W A R E Setup is complete The PDA unit is now configured to download transactions to the Central Controller.
A D C P D A S O F T W A R E Working with Transactions Downloading Transactions Once the system is properly configured, you download transactions to the Central Controller simply by placing the PDA into the PC Cradle. When the PDA is placed into the PC Cradle, the system will automatically attempt to connect and synchronize using ActiveSync®. Once connected, any transactions in the PDA unit will be downloaded. A message will be displayed on the PDA screen when the download is complete.
A D C P D A S O F T W A R E Detail dropdown Double-click to view detail Transactions are listed by date and type. Double-click on a row to view an individual transaction. Double-click to view transaction The information for the transaction will be displayed, with the option to Edit the transaction, Delete the transaction or Close the dialog.
A D C P D A S O F T W A R E Click to enter Edit mode To edit a transaction, select the transaction as described above and click on the Edit button. Click to save edits To save the edits, click the Save button. Manual Transaction Entry Transactions can also be manually entered via the AE Ledger software. To create a manual transaction, select Add from the Active Ledger menu.
A D C P D A S O F T W A R E You can select to add Sales or Credits, as well as other types of transactions. Click to save new entry After filling in the information for the new transaction, click Save to save the entry to the database.
A D C P D A S O F T W A R E Index ActiveSync partnership....................................... 30 ADC PDA ............................................. 3 ADC PDA Card Reader See magnetic strip reader AE Export ........................................... 27 AE Ledger............................... 27, 28, 29 Credits ............................................. 36 manual transaction entry .................. 35 Sales................................................. 36 Central Controller ..................
