MODEL: MX-5500N MX-6200N MX-7000N System Settings Guide
Table of Contents About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 • Manuals Provided with the Machine. . . . . . . . . . . . 5 1 3 Accessing the System Settings (Administrator) . . 29 • When User Authentication is not Enabled . . . . . . 29 • When User Authentication is Enabled . . . . . . . . . 30 SYSTEM SETTINGS System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 System Settings (Administrator) List . . . . . . . . . . .
Document Filing Settings . . . . . . . . . . . . . . . . . . . . . 82 • Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 • Document Output Options . . . . . . . . . . . . . . . . . . 84 List Print (Administrator) . . . . . . . . . . . . . . . . . . . . . 85 Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . . 87 Change Administrator Password . . . . . . . . . . . . . . 90 Product Key . . . . .
About This Manual Please note • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. • This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative.
Manuals Provided with the Machine Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents Safety Guide This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices.
1 SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings that are used by general users, and settings that can only be configured by an administrator of the machine.
Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book (1) Add ABC Freq.
2 SYSTEM SETTINGS (GENERAL) This chapter describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel.
System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 32). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
■ Paper Tray Settings Item Factory default setting Page 16 ■ Paper Tray Settings ● Tray Settings X Tray 1 Plain, A4 X Tray 2 Plain, A4 X Tray 3 Plain, Auto-AB X Tray 4 X Tray 5*1 MX-LCX2: Plain, A4 MX-LCX3: Plain, A3 X Bypass Plain, Auto-AB X Inserter*2 Plain, Auto-AB 16 ● Paper Type Registration – 18 ● Auto Tray Switching Enabled 18 *1 When a large capacity tray is installed. *2 When an inserter is installed.
■ Printer Condition Settings Item Factory default setting Page 24 ■ Printer Condition Settings ● Printer Default Settings X Copies 1 X Orientation Portrait X Default Paper Size A4 X Default Output Tray Varies depending on the machine configuration X Default Paper Type Plain Paper X Line Thickness 5 X 2-Sided Print 1-Sided X Colour Mode Colour X N-Up Print 1-Up X Fit To Page Enabled 24 ● PCL Settings X PCL Symbol Set Setting PC-8 X PCL Font Setting Internal Font, Courier X PCL Lin
■ Document Filing Control Item Factory default setting Page 26 ■ Document Filing Control ■ USB-Device Check Item Factory default setting – ■ USB-Device Check Page 27 ■ User Control Item Factory default setting Page 28 ■ User Control* ● Amend User Information – * When user authentication is enabled and the logged-in user does not have the authority to configure the system settings (administrator) (excluding factory default users).
Total Count This function shows the page count in each mode. Touch the [Total Count] key to use the function. Job Count This displays or prints out the counts of all jobs. • A3 (11" x 17") size paper is counted as two sheets. • Each sheet of paper used for automatic two-sided copying is counted as two pages (A3 (11" x 17") paper is counted as four pages). • An entered paper size of 384 mm (5-1/8") or larger is counted as two pages. (Four pages when two-sided copying is used.
Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Use this to set the date and time in the machine's built-in clock. Clock Adjust Set the time. Item Settings Date&Time Settings Select and set the year, month, day, hour, and minute. Daylight Saving Time Setting Select whether or not daylight saving time is used.
List Print (User) Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and select the settings. List name Description All Custom Setting List This list shows the hardware status, software status, printer condition settings, system settings, and total counts. Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page (network interface settings, etc.).
Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Tray Settings Paper Tray Tray 1 Tray 2 Tray 3 Tray 4 Paper Type Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Colour, User Type A4, 8-1/2" x 11" In addition to the paper types of trays 1 and 2, Heavy Paper 1* Auto-AB (A3W, A3, B4, A4, A4R, A5R, B5, B5R, 8-1/2" x 13"), Auto-Inch (12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R), Custom Size-AB, Custom Size-Inch, 8K, 16K, 16KR Labels Auto-AB (A4, A4R, B5, B5R), Auto-Inch (8-1/2" x 11", 8-
Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Enable this setting when paper with a front and reverse side is used. Disable Duplex Enable this setting when paper is loaded that cannot used for two-sided printing.
Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. • For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93). Address Book Destinations can be stored in the address book for easy retrieval.
Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. • Fax: Store a fax number in a one-touch key. • Group: Store multiple addresses as a group for a broadcast transmission. Search Number Set a search number. The lowest available number is automatically entered.
Custom Index The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Settings Item Description Program Number Set the number to be assigned to the program. The lowest available number is automatically entered. To change the number, enter a number from 01 to 48. A number that has already been stored cannot be used. Program Name Enter a maximum of 36 characters for the program name. Address Select the address(es) to be used in the program from the address book. Up to 500 destinations can be stored in one program.
Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start The machine will connect to your mail server (POP3 server) and check for received Internet faxes.
Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Selections for the line thickness setting Selection Percentage 0 1 2 3 4 5 6 7 8 9 Minimum line width* 50% 75% 90% 95% 100% 105% 110% 125% 150% * All lines are the minimum line width. PCL Settings This is used to set the symbol sets, fonts, and line feed code used in a PCL environment. Settings Item PCL Symbol Set Setting PCL Font Setting PCL Line Feed Code Wide A4 Description Selections Specify the symbol set used for printing. Select from 35 items.
Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Folder List Back Add Sort UP All Folders ABCD EFGHI JKLMN User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 User 9 User 10 OPQRST UVWXYZ 1 2 • [Add] key Use this to add a new custom folder.
Settings Item Description Folder Name Enter a name (maximum of 28 characters) for the custom folder to be created. A name cannot be stored if it is already being used for another folder. Initial of Folder Enter up to 5 characters for the initials. The initials you enter here determine the position of the one-touch key in the alphabetical index. Password of Folder To set a password for the folder, enter the desired number (5 to 8 digits).
User Control This section explains settings for user control. Touch the [User Control] key to configure the settings. • User Control settings can only be configured when "User Authentication Setting" (page 46) is enabled. • Depending on the user that logged in, it may not be possible to use the settings below. Amend User Information The information of the currently logged in user can be edited. Settings Item Description User Name Edit the name of the user (max. 32 characters).
3 SYSTEM SETTINGS (ADMINISTRATOR) This chapter explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting" (page 46) is not enabled, follow the procedure below to log in. Touch the [Admin Password] key.
When User Authentication is Enabled When "User Authentication Setting" (page 46) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen. For more information on the login procedure when user authentication is enabled, see "USER AUTHENTICATION" in the User's Guide.
Login by user number User Authentication Touch the [Admin Login] key. OK Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used.
System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. • For information on the general settings, see "System Settings (General) List" (page 9). • For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
■ Energy save Item Factory default setting Page 58 ■ Energy Save ● Toner Save Mode 58 X Print Disabled ● Auto Power Shut-Off Enabled 58 ● Auto Power Shut-Off Timer 90 min. 58 ● Preheat Mode Setting 15 min. 58 ■ Operation Settings Item Factory default setting Page ■ Operation Settings 59 ● Other Settings 59 X Keys Touch Sound Middle 59 Key Touch Sound at Initial Point Disabled X Auto Clear Setting 60 sec. 59 Cancel Auto Clear Timer Disabled X Message Time Setting 6 sec.
Item Factory default setting Page X Internet Fax*2 (Same as Scan) X Fax*3 (Same as Scan) X USB Memory Scan 60 Customize 1 – Customize 2 – Customize 3 – X Data Entry*4 (Same as Scan) *1 *2 *3 *4 ● Home Screen Settings*1 – 60 ● Display Pattern Setting Following the System Settings 60 This cannot be set on the machine. Set this in the system settings in the Web pages. When the Internet fax expansion kit is installed. When the facsimile expansion kit is installed.
Item Factory default setting ● Disabling of Devices 64 X Disabling of Document Feeder Disabled 64 X Disabling of Duplex Disabled 64 X Disabling of Large Capacity Cassette*2 Disabled 64 X Disabling of Tray Setting Disabled 64 X Disabling of Finisher*3 Disabled 64 X Disabling of Inserter*4 Disabled 64 X Disabling of Offset Disabled 64 X Disabling of Stapler*3 Disabled 64 X Disabling of Punch*5 Disabled 64 X Disabling of Colour Mode*6 Disabled 64 60 - 90 g/m2 (16 - 24 lbs.
Item Factory default setting Page X Initial Margin Shift Setting Side 1 10 mm (1/2") Side 2 10 mm (1/2") 66 X Erase Width Adjustment Edge Clearance Width 10 mm (1/2") Centre Clearance Width 10 mm (1/2") 66 X Card Shot Settings Original Size X: 86 mm (3-3/8"), Y: 54 mm (2-1/8") Fit to Page Disabled 66 X Automatic Saddle Stitch* Enabled 66 X Initial Tab Copy Setting 10 mm (1/2") 66 X Disabling Deletion of Job Programs Disabled 67 X Disabling of Bypass-Tray in Duplex Copy
■ Printer Settings Item Factory default setting Page 70 ■ Printer Settings ● Default Settings 70 X Prohibit Notice Page Printing Enabled 70 X Prohibit Test Page Printing Disabled 70 X A4/Letter Size Auto Change Enabled 70 Colour 3 70 Black & White 3 X Print Density Level X Bypass Tray Settings 70 Enable Detected Paper Size in Bypass Tray Disabled 70 Enable Selected Paper Type in Bypass Tray Enabled 70 Exclude Bypass-Tray from Auto Paper Select Disabled 70 Enabled 70
Item Factory default setting Page Initial Resolution Setting • Apply the Resolution Set when Stored Disabled • Scan 200 X 200 dpi • Internet Fax*1 200 X 100 dpi • Fax*2 Standard Default Exposure Settings Auto • Original Image Type Text • Moiré Reduction Disabled 73 73 Must Input Next Address Key at Broadcast Setting Disabled 73 Scan Complete Sound Setting Middle 74 The Number of File Name/Subject/Body Keys Displayed Setting 12 The Number of Direct Address Keys Displaye
Item Factory default setting Page Initial File Format Setting • File Type PDF • Black & White MMR (G4) • Colour/Greyscale Medium • Specified Pages per File Disabled 76 Compression Mode at Broadcasting • Black & White MH (G3) • Colour/Greyscale Medium Maximum Size of E-mail Attachments (E-mail) Unlimited Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Unlimited 76 76 77 Bcc Setting • Enable Bcc Disabled • Display Bcc Address on the Job Status Screen Disabled
Item Factory default setting X I-Fax Send Settings Page 79 I-Fax Reception Report On/Off Setting Disabled 79 I-Fax Reception Report Request Timeout Setting 1 hour 79 Number of Resend Times at Reception Error 2 79 Maximum Size of E-mail Attachments Unlimited 79 Rotation Sending Setting All Enabled 80 Printing Page Number at Receiver Enabled 80 X I-Fax Receive Settings 80 Auto Receive Reduce Setting Enabled 80 Duplex Reception Setting Disabled 80 Set Address for
Item Factory default setting Page X Default Colour Mode Settings Colour Auto Black & White Mono 2 X Default Exposure Settings Auto Original Image Type Text Moiré Reduction Disabled 82 82 X Initial Resolution Settings 600 x 600 dpi 82 X Colour Data Compression Ratio Setting Medium 83 X Default Output Tray Varies depending on the machine configuration 83 X Scan Complete Sound Setting Middle 83 X Disable Stamp for Reprinting Disabled 83 Selection of [All Users] is not al
Item Factory default setting Page X Fax Send*2 Copy Disabled Scan Send Disabled Internet Fax Send (Incl. PC-I-Fax) Disabled Fax Send (Incl. PC-Fax) Enabled Scan to HDD Disabled 84 *1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed.
■ Enable/Disable Settings Item Factory default setting Page 87 ■ Enable/Disable Settings ● User Control 87 X Disabling of Printing by Invalid User Disabled ● Operation Settings 87 87 X Cancel Auto Clear Timer Disabled 87 X Disabling of Job Priority Operation Disabled 87 X Disabling of Bypass Printing Disabled 87 X Disable Auto Key Repeat Disabled 87 X Disabling of Clock Adjustment Disabled 87 X Disabling of Covers/Inserts Mode Disabled 87 ● Device Control 87 X Disabling of Docum
Item Factory default setting ● Image Send Settings Page 88 X Other Disabling 88 Disable Switching of Display Order Disabled 88 • USB Memory Scan Disabled 88 • PC Scan Disabled Disable Scan Function X Settings to Disable Registration 88 Disable Registering Destination from Operation Panel Disabled 88 Disable Registering Destination on Web Page*6 Disabled 89 Disable Registration Using Network Scanner Tools*6 Disabled 89 X Settings to Disable Transmission 89 Disable [Res
■ Change Administrator Password Item ■ Change Administrator Password Factory default setting Page See "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide. 90 Factory default setting Page ■ Product Key Item 91 ■ Product Key* ● PS3 Expansion Kit – 91 ● Internet Fax Expansion Kit – 91 ● E-mail Alert and Status – 91 ● Application Integration Module – 91 ● Serial Number – 91 * It may not be possible to use some settings, depending on the peripheral devices installed.
User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management than on previous machines.
Other Settings Actions when the Limit of Pages for Output Jobs Default Network Authentication Server Setting This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. • Job is Stopped when the Limit of Pages is Reached • Job is Completed even when the Limit of Pages is Reached Use this to set the default network authentication server.
User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. User List Back Delete All Users Sort ABC All Users Add UP ABCD JKLMN EFGHI Administrator User Other User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 OPQRST UVWXYZ 1 2 • User List This shows the factory-stored users and the currently stored users. A user can be selected to open an edit/delete screen for the user.
Settings Item User Name Apply User Name to Log-in Name*1 Description Store the name of the user (max. 32 characters). This user name is used as the key name in the login screen, the document filing user name, and the sender name. (The user name must be unique.) Touch this key to enter the entered user name in the login name. Initial This determines where the user name will appear in the user list. Up to 5 characters can be entered. Index Select the desired custom index.
Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Back Add Group 1 Group 2 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 • [Add] key Use this to add a new group. • List display This shows the currently stored groups.
Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Back Authority Group List Add Group 1 Group 2 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 • [Add] key Use this to add a new group. • List display This shows the currently stored groups.
List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the previously stored groups for use as a template for the new group. When selected, the group's settings are applied. The factory default groups and their settings are shown below.
Item Description Common Functions Approval Settings for 2-Sided Print [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] [1-Sided/2-Sided Approved] Allowed*2 Only user authority settings are allowed All settings prohibited MFP Settings System Settings Operational Authority System Settings*1 Web Settings Operational Authority Display of Device /Network Status Allowed Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings (Excluding Regis
Favourite Operation Group List This is used to store favourite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favourite Operation Group Registration Sets of preferred settings can be as groups.
Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favourite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be the Registration Model Select one of the previously stored home screens as a template for the new home screen. When selected, the home screen's settings are applied. Display Title Show a title on the home screen.
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Back Select All Users Sort ABC All Users Delete Show UP ABCD EFGHI JKLMN Administrator User Other User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 OPQRST UVWXYZ 1 2 • User List This shows the factory-stored users and the currently stored users. To select a user, select the user name.
Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below. When a single user is selected Item Description Next This shows the next user (in the order of the registration numbers). Previous This shows the previous user (in the order of the registration numbers).
Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing. The time until Auto Power Shut-Off activates can be set to any number of minutes from 1 to 240. Select the time that best suits your workplace needs.
Operation Settings Settings related to machine operation can be configured. Touch the [Operation Settings] key to configure the settings. Other Settings Keys Touch Sound Disabling of Job Priority Operation This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For more information, see the manuals for each mode. The settings are shown below. Item Description Customized Keys 1 - 3 Enter a name for the customized key (maximum of 14 characters). Item Select the function that you want to assign to the key. The functions that can be selected vary by mode. Return to the Defaults This returns all customized keys to their factory default state.
Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode Tandem Connection Setting The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes. When a mode is frequently used, this saves you from having to select the mode in the special modes each time you need to use it.
Registration Adjustment If the colours are out of place on the printed surface when colours printing is performed, the print positions of the colours can be adjusted. To perform this adjustment, touch the [Auto Adjustment] key. A message will appear. Touch the [Execute] key. Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data. If a job is in progress, a message will appear and optimization will not begin until the job is finished.
Original Size Detector Setting One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function.
Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Offset Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions. (When the setting is enabled, scanning is still possible using the document glass.) (When a saddle stitch finisher or finisher is installed.) This setting is used to disable the offset function.
Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key ( ) is pressed, or when the auto clear interval has elapsed. These settings are used to change the default settings for copy mode.
Other Settings Copy Exposure Adjustment Initial Margin Shift Setting This is used to adjust the exposure level when [Auto] is used for the copy exposure. This is used to set the default margin shift amount. Specify a value from 0 mm (0") to 20 mm (1") in increments of 1 mm (1/8") for both the front and reverse sides. Colour Use this to set the copy exposure level in colour mode for the document glass and for the automatic document feeder.
Disabling Deletion of Job Programs B/W 600dpi x 600dpi Scanning Mode for Document Feeder This is used to prohibit the deletion and changing of copy settings stored in job programs. The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Colour Adjustments The following colour settings can be configured. Initial Colour Balance Setting Colour balance values obtained using "Colour Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial colour balance setting*. Use this feature when you want to repeatedly use a colour balance setting for a favourite colour or for correction when a change occurs in the colour balance.
Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When any of these settings are changed, you must exit the system settings, turn off the [POWER] key ( interval, and then turn the [POWER] key ( ) back on to make the new settings take effect. ), wait a brief IP Address Setting Enable EtherTalk When using the machine on a TCP/IP network, use this setting to configure the IP address of the machine. The settings are shown below.
Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Job Spool Queuing This setting is used to disable printing of notice pages. When this function is enabled, received print jobs are displayed in the spool queue of the job status screen. The jobs are moved to the job queue after they have been analyzed by the machine.
Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a computer in hexadecimal format together with the corresponding ASCII text. This allows you to check whether or not print data from the computer is being transmitted to the machine correctly. This is used to enable printing from the network port.
Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour printing is off. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration. Place the test patch on the document glass as shown below (so that the thin line at the edge of the page is to the left).
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93). Operation Settings The operation settings below apply to all image send functions. Default Exposure Settings Other Settings This is used to set the default exposure settings for scanning a document in image send mode.
Scan Complete Sound Setting Settings to Disable Registration The scan complete sound can be selected. This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. The Number of File Name/Subject/Body Keys Displayed Setting This setting is used to select the number of file name / subject keys that are displayed in the screen. The number of keys can be set to 6, 12, or 18.
Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Image Send Mode This setting disables the [Resend] key in the base screen of image send mode. Disable Selection From Address Book This disables the selection of destinations from the Address Book. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax • Fax Select All: Select all items. Clear Checked: Clear all selections.
Scan Settings Settings related to scanning can be configured. Initial File Format Setting Other Settings This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by touching the [Address Entry] key. Default Sender Set File Type Black & White: PDF, Encrypt PDF, TIFF Colour/Greyscale: PDF, Encrypt PDF, TIFF, JPEG The information stored here is used if you do not specify [Reply-To] in the send settings when performing Scan to E-mail.
Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Default Address Setting A default address can be stored that makes it possible to transmit by simply pressing the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ) without specifying an address. A limit can be set for the size of files that can be sent by Scan to FTP, Scan to Desktop, and Scan to Network Folder. Limits that can be selected are 50 MB, 150 MB, and 300 MB.
I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Original Print on Transaction Report I-Fax Default Settings These settings are used to configure the default settings for Internet fax. When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below.
Activity Report Print Select Setting I-Fax Send Settings This is used to have the Image Sending Activity Report stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 200, and it can also be set to automatically print at a specified time (once a day only). (The settings can be simultaneously enabled.) I-Fax Send Settings are described below.
Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) A4, B5R, A5R, 8-1/2 x 11", 5-1/2" x 8-1/2"R, 16K I-Fax Receive Settings are described below. Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender's name and address, the received image is slightly larger than the standard size.
POP3 Communication Timeout Setting Anti Junk Mail/Domain Name Setting The duration of time the machine waits until stopping reception when a response is not received from the mail server (POP3 server) can be set from 30 to 300 seconds in increments of 30 seconds. This setting is used to allow or refuse reception from specified addresses/domains.
Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Colour Mode Settings This is used to specify which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox in the information screen for filing will be selected .
Colour Data Compression Ratio Setting [Low], [Medium], or [High] can be selected for the default compression ratio for colour files stored by Scan to HDD. Default Output Tray This setting is used to select the default output tray for printing a file stored by Scan to HDD. The items that appear will vary depending the machine configuration. Scan Complete Sound Setting This setting adjusts the volume of the beep that sounds when scanning ends. The beep can also be turned off.
Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print For each mode, select whether or not printing of stored files is allowed. Scan Send For each mode, select whether or not scan send of stored files is allowed.
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send • Document Filing • Security • Common • All Administrator Settings List Image Sending Activity Report The following Image Sending Activity Reports can each be separately printed.
Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. Setting of SSL SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a network. Encrypting data makes it possible to transmit and receive sensitive information safely. SSL can be enabled for the following protocols: Server Port • HTTPS: Apply SSL encryption to HTTP communication.
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Disabling of Colour Mode (When a colour-related problem has occurred.) When a colour-related problem has occurred and printing is not possible, the use of colour mode can be temporarily prohibited. Black & white printing will still be allowed. Printer Settings Prohibit Notice Page Printing This setting is used to disable printing of notice pages. Prohibit Test Page Printing This setting is used to disable printing of test pages.
Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. Configure the setting for each of the following items: • Group • E-mail • FTP • Desktop • Network Folder • Internet Fax • Fax Select All: Select all items. Clear Checked: Clear all selections. Document Filing Settings Disable Stamp for Reprinting When a stored file is retrieved and printed, this setting prohibits the selection of a "Stamp" setting in the special modes.
Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters). Password (confirmation) Enter the new password once again for confirmation purposes.
Product Key The procedures for entering the product keys of the expansion kits are explained below. Touch the [Product Key] key to configure the settings. • It may not be possible to use some settings, depending on the peripheral devices installed. • For the product key to be entered, contact your dealer. PS3 Expansion Kit Enter the product key of the PS expansion kit. Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit.
Initialize and/or Store Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Initialize and/or Store Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
4 SYSTEM SETTINGS FOR FAX This chapter explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings for Fax (Administrator) List" (page 99).
Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 19). When the [Address Book] key is touched, the following screen appears. Address Book Back Add Sort ABC Freq. All ABCD EFGHI UP JKLMN AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF GGG GGG HHH HHH III III JJJ JJJ OPQRST UVWXYZ 1 2 • [Add] key Use this to add a new address.
Settings Item Description General items stored Address Type Select the type of address to be stored in the address book. In this case, select [Fax]. Search Number Set a search number. The lowest available number is automatically entered. To change the number, enter a number from 001 to 999. A search number that has already been stored cannot be used. Address Name Enter a maximum of 36 characters for the address name. Initial Enter up to 5 characters for the initials.
F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings Back F-Code Memory Box Add Sort Polling Memory Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Box 8 Box 9 Box 10 1 2 • [Add] key Use this to add a new memory box. • List display This displays a list of the currently stored memory boxes.
Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication. • Confidential: Store a memory box for F-code confidential reception. In addition, store a "Print PIN" in the memory box to print faxes received by confidential reception.
Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Receive Setting Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. • Manual Reception: This can be used when an existing extension phone is connected to the machine.
System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 93). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)" (page 29). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report • Confidential Reception Print Out Notice Page 102 Activity Report Print Select Setting • Auto Print at Memory Full Disabled • Print Daily at Designated Time Disabled ECM Enabled X Fax Send Settings 102 102 103 Auto Reduction Sending Setting Enabled 103 Rotation Sending Setting All Enabled
Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Pause Time Setting Fax Default Settings Use this to change the length of pauses inserted in fax numbers. If a hyphen "-" is entered when dialling or storing a fax number, a pause of 2 seconds is inserted. The pause can be changed to any number of seconds from 1 to 15.
Original Print on Transaction Report When a transaction report is printed for a memory transmission, this is used to print part of the first page of the transmitted original on the transaction report. Select one of the settings below. • Print Out All Report • Print Out Error Report Only • No Printed Report This setting will not be effective if "Transaction Report Print Select Setting" below is set to "No Printed Report".
Fax Send Settings Settings for fax transmission can be configured. Auto Reduction Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine. If the setting is disabled, faxes are sent at full size. Because the size is not adjusted to match the size of the printing paper, part of the received fax may be cut off.
Registration of Own Name Select Fax Receive Settings Settings for fax reception can be configured. This is used to store sender names used in "Own Number Select". A maximum of 18 names can be stored. Add New Store a sender name. A maximum of 20 characters can be entered for the sender name. Control numbers are from 01 to 18. The lowest number not yet in use is automatically assigned when you begin the storing procedure. This number cannot be changed.
Print Style Setting Fax Output Settings This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. These settings are used to select the number of copies and output tray for received faxes. When a finisher is installed, the finisher tray can be selected as the output tray and stapling can be selected. Print Actual Size Cut off Disabled The received fax image is printed at full size without dividing it onto multiple sheets of paper.
Fax Polling Security The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been stored in your machine. Add New When the Polling Security Setting is enabled, use this setting to store (or delete) the fax numbers of the machines that are allowed to poll your machine.
System Settings Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-GB-SYS-Z1