MODEL: MX-FXX1 Facsimile Guide
TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 3 ENTERING A FAX NUMBER WITH THE NUMERIC KEYS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 BEFORE USING FAX MODE CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 • CALLING UP A STORED DESTINATION . . . . . . 37 • CHECKING AND DELETING ENTERED DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . .
6 • DELETING A DOCUMENT FROM THE PUBLIC BOX . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 TRANSACTION REPORT . . . . . . . . . . . . . . . . . . . . . 57 • CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . .
10 • Fax Polling Security . . . . . . . . . . . . . . . . . . . . . . 187 IF THE MACHINE IS MOVED List Print (Administrator) . . . . . . . . . . . . . . . . . . . . 188 CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED . . . . . . . . . . . . . . . . . . . . . . . . 124 • CONNECTION TO THE TELEPHONE LINE . . . 124 • SETTING THE TELEPHONE LINE TYPE . . . . . 125 • MAKING SURE THAT THE MAIN POWER IS ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ABOUT THIS MANUAL Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on the operating system, please refer to your operating system manual or the online Help function. • Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative.
Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name Contents User's Guide This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance.
1 BEFORE USING FAX MODE This chapter provides basic information that is necessary in order to use fax mode. BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode.
BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (7) (8) (9) (1) Ready to send. (2) Fax Mode Switch (3) Speaker Resend Address Book (10) Image Settings Sub Address (11) (4) Memory TX Special Modes (5) Direct TX File (6) Auto Reception Fax Memory:100% (12) Quick File (13) (1) The icon at the left (2) (9) This shows various messages and the destinations that have been entered. indicates fax mode.
Customizing displayed keys Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Setting" in the system settings for Fax (administrator). Example: When the Dual Page Scan, Erase, and Address Review keys are selected as the customized keys. Ready to send.
Checking what special modes are selected The The The key appears in the base screen when a convenient function (special mode) or two-sided scanning is selected. key appears in the base screen when one or more special modes are selected. key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Ready to send.
ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (3) (4) (5) Ready to send. (1) To (2) Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use ABCD EFGHI 1/1 JKLMN OPQRST UVWXYZ (7) [To] key (8) (4) [Cc] key (9) Sort Address [Address Review] key [Global Address Search] key Page change keys (10) Index tab Touch this to change indexes of the one-touch key display.
FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. 1 Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Change the mode. Mode Switch Scan Image Settings Internet Fax Send Settings Fax Address Book Address Entry Change to fax mode. Touch the [Mode Switch] key and then touch the [Fax] key. ☞ BASE SCREEN OF FAX MODE (page 6) Special Modes USB Mem.
Select convenient special modes Ready to send. Fax Mode Switch Scan Speaker Resend Send Address Book A4 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Touch the [Special Modes] key to select special modes such as timer transmission and the erase function. Touch the [File] key or [Quick File] key to select the document filing function.
2 BASIC TRANSMISSION METHODS This chapter explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
To fax thick originals or pages of a book, use the document glass. The transmission will be reserved after all pages are scanned (memory transmission). ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 21) 1 1 Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Image rotation). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated. Transmission A4 (8-1/2" x 11") A4R (8-1/2" x 11"R) image is transmitted.
TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted.
WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled. Wait briefly and then try sending the fax again. To cancel transmission... Cancel a transmission job in the job status screen.
USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. 1 Indicator line Place the originals face up in the document feeder tray with the edges aligned evenly. Place the originals face up. Insert the originals all the way into the document feeder tray. The stack height must not be higher than the indicator line (maximum of 100 pages).
USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 1 Indicator line Place the originals face up. Insert the originals all the way into the document feeder tray. The stack height must not be higher than the indicator line (maximum of 100 pages). Ready to send. Fax Mode Switch 2 Place the originals face up in the document feeder tray with the edges aligned evenly.
• Only one destination can be entered. • The following functions cannot be used with direct transmission: Programs, timer transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. • If a fax transmission is already in progress when the direct transmission operation is performed, the direct transmission will wait until the previous transmission is finished.
USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Press the [BLACK & WHITE START] key ( ). 3 Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key ( ). Repeat until all originals have been scanned. 4 • The resolution and exposure can be changed for each original that is scanned. • If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End] Read-End 5 Touch the [Read-End] key.
USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Original size detector Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
TRANSMISSION BY REDIALLING (RESEND) The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send.
TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is made. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original. 1 1 Place the original face up in the document feeder tray, or face down on the document glass. When the document glass is used, only one page can be transmitted. Ready to send.
• When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings for Fax (Administrator): Speaker Settings (page 179) The default volume level of "Speaker" can be changed in the "Speaker Settings".
CHANGING THE RESOLUTION AND EXPOSURE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto A4 Auto Reception Original Fax Memory:100% Address Book Display the resolution settings screen. Sub Address (1) Touch the [Image Settings] key.
CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Fax Mode Switch Auto Exposure Image Settings Standard Resolution Memory TX 1 Direct TX Auto A4 Auto Reception Original Fax Memory:100% Address Book Display the exposure settings screen. Sub Address (1) Touch the [Image Settings] key. Special Modes File Special Modes (2) Touch the [Exposure] key.
SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce Sending) When the original is placed, its size is automatically detected and displayed in the base screen. When an A4 (8-1/2" x 11") original is placed, A4 is displayed as the "Scan" size and "Auto" is displayed as the "Send" size. Ready to send.
SPECIFYING THE SCAN SIZE OF THE ORIGINAL Specifying the size using paper sizes Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto A4 Auto Reception Original Fax Memory:100% (1) Display the original settings screen. Sub Address (1) Touch the [Image Settings] key. Special Modes File Special Modes (2) Touch the [Original] key.
Specifying the size with numbers Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto A4 Auto Reception Original Fax Memory:100% (1) Display the original settings screen. Sub Address (1) Touch the [Image Settings] key. Special Modes File Special Modes (2) Touch the [Original] key. The current status appears at the top of the [Original] key Quick File (2) Fax Original 100% Scan Size Auto A4 2-Sided Booklet 2 Address Book Touch the [Scan Size] key.
SPECIFYING THE SEND SIZE Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The enlargement/reduction ratio that is set using this procedure will be automatically cleared after the transmission is completed. The send size cannot be specified when the scan size is [Long Size] or is specified by numbers.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-sided original) This function is convenient when you wish to fax both sides of a document. The automatic document feeder will automatically scan both sides of the document. Transmission Two-sided original Fax Mode Switch Image Settings 1 Memory TX Auto Exposure Standard Resolution Direct TX Auto A4 Auto Reception Original Fax Memory:100% (1) Front and back are sent as two pages Address Book Display the original settings screen.
3 ENTERING DESTINATION FAX NUMBERS This chapter explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by calling up a previously stored fax number using the Address Book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and enter the correct number.
CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. A destination fax number is called up by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to call up all the numbers by simply touching the key. This is called "group dialling".
CALLING UP A STORED DESTINATION Follow the steps below to select a destination from the Address Book. Ready to send. Scan Fax Mode Switch 1 Speaker Send Address Book Touch the [Address Book] key. The address book screen will appear.
CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also remove a destination from the list of selected destinations.
DISPLAYING ONLY FAX OR GROUP DESTINATIONS You can change the Address Book screen to show only one-touch keys that have fax destinations stored or one-touch keys that have multiple destinations stored. The procedure for selecting destinations does not change. To 1 Condition Settings Cc AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE ABCD Tab Switch Address Type User Touch the [Sort Address] key.
CHANGING THE INDEX The index displayed in the Address Book screen can be changed to a custom index. To 1 AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE ABCD Tab Switch Address Type User 1/1 Touch the [Sort Address] key. Address Review Global Address Search FFF FFF Frequent Use ABC 2 Condition Settings Cc EFGHI JKLMN OPQRST UVWXYZ Sort Address OK All E-mail Internet Fax Group FTP/Desktop Fax Change to the custom index. (1) Touch the [User] key. (2) Touch the [OK] key.
CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server that has fax numbers is configured in the Web pages, you can look up a destination fax number in a global address book. Ready to send. Fax Mode Switch 1 Speaker Scan Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX File Auto Reception Fax Memory:100% To 2 Touch the [Address Book] key.
(2) To Select the destination. (1) Condition Settings Cc Detail XXX XXX AAA 0123456789 XXX BBB 9876543210 XXX CCC 0612345678 Address Review (1) Touch the key of the desired destination. (2) Touch the [To] key. Search Again This enters the selected destination. If you wish to enter another destination, repeat steps (1) and (2) above. Address Book • The number of characters that can appear in a destination key is 20 characters for a name or 22 digits for a fax number.
USING A SEARCH NUMBER TO CALL UP A DESTINATION A destination stored in one-touch key in the Address Book can be called up using the base screen of fax mode or in the Address Book screen. Ready to send. Fax Mode Switch 1 Scan A4 Speaker Send Resend Address Book Sub Address Memory TX Special Modes Auto Reception Fax Memory:100% key. Auto Image Settings Direct TX Touch the key. This can be done in the File Quick File Enter the 3-digit search number of the destination with the numeric keys.
CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
4 FAX RECEPTION This chapter explains the basic procedures for receiving a fax. RECEIVING FAXES When "Auto Reception" is enabled, the machine will receive faxes automatically. The fax reception mode is displayed in the base screen. Ready to send. Speaker Fax Mode Switch This shows the current fax reception mode and the amount of free memory remaining.
RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. Beep The machine rings and automatically receives the fax. When reception ends, a beep sounds. 1 • System Settings for Fax (Administrator): Speaker Settings (page 179) This is used to change the volume and tone of the reception beep.
PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) You can turn off automatic printing of received faxes (Hold Setting for Received Data Print). When this function is enabled, received faxes will not be printed automatically; a password entry screen will appear instead. Password entry screen Received data is stored. Enter password via the 10-key. Cancel To print a received fax, enter the password that is programmed for this function (4 digits) with the numeric keys.
5 CHECKING THE STATUS OF FAX JOBS This chapter explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Items displayed in keys in the job queue The following information appears in the keys in the job queue of the job status screen. 3 (1) (2) (1) Waiting AAA AAA (3) (6) Displays the number (position) of the job in the job queue. (6) Status Shows the job status. • Job in progress When the job currently being transmitted is finished, each job moves up one position in the job queue. (2) (5) (4) Message Status Mode icon This indicates the type of job.
Items displayed in keys of completed jobs The following information appears in the keys of completed jobs in the job status screen. CCC CCC (1) (1) 10:08 11/01 000/001 (2) (4) (3) (5) Mode icon (5) Status Shows the job status. • Completed job This indicates the type of job. Icon Printed Job type Message Fax transmission Fax reception "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. (The received fax is being held by the print hold function.
OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below. Fax reception jobs While a fax is being received, "Receiving" appears in the job queue screen. When reception is completed, the job moves to the completed jobs screen and "In Memory" appears.
CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Details] key. The job details screen will appear (see below). Detail of Broadcast0001 Fax No.
CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS 1 Pages Set Time Broadcast0001 10:00 11/01 000/010 Connecting Broadcast0002 10:05 11/01 000/005 Waiting AAA AAA 10:08 11/01 000/001 Waiting 0312345678 10:30 11/01 000/001 Waiting Select the fax job that you wish to cancel.
GIVING PRIORITY TO A RESERVED FAX JOB When multiple fax jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
6 PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT This chapter explains how to print out and check the results of transmissions and receptions. TRANSACTION REPORT A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The conditions for printing a transaction report can be changed. The conditions can also be changed for only a single transmission.
CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow the steps below to select the condition for printing a transaction report. When the transmission is finished, your setting will be cleared. Ready to send.
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW.
IMAGE SENDING ACTIVITY REPORT You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 transactions. You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 200, or at a specified time (once a day only).
INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW.
7 CONVENIENT FUNCTIONS This chapter explains convenient functions for sending and receiving faxes. SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation.
Ready to send. Fax Mode Switch Speaker Scan Enter the first destination fax number. Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX It is convenient to use a group key to enter the destinations. Quick File (1) (3) (3) Touch the [To] key.
(1) Address Review 001 AAA AAA 002 BBB BBB 003 CCC CCC 004 DDD DDD 005 EEE EEE 006 FFF FFF To (2) Check the destinations. OK (1) Check the destinations. (2) Touch the [OK] key. 1/1 Cc To cancel an entered destination... 4 (1) Touch the key of the destination that you wish to cancel. OK Address Review 001 AAA AAA 002 BBB BBB 003 CCC CCC 004 DDD DDD 005 EEE EEE 006 FFF FFF To 1/1 (2) Touch the [Yes] key. If you do not wish to cancel the destination, touch the [No] key.
Resending to unsuccessful destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. Press the [JOB STATUS] key.
SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Fax Special Modes OK Touch the [Timer] key. 1/3 Program 3 Dual Page Scan Erase Timer Card Shot 2in1 Special Modes OK Cancel Timer Day of the Week OK Set the time with the keys. (1) Specify the day. Time --- 0 (1) 00 hh. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. mm. (2) (3) (2) Specify the time (hour, minute) 4 Select the time in 24-hour format. (3) Touch the [OK] key.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key.
ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. Scanning a thick book Not using the erase function Using the erase function Shadows appear here. Shadows appear in the image. No shadows appear. Erase modes Edge erase This erases shadows that appear at the edges of the image when thick originals or books are faxed.
Fax Special Modes Touch the [Erase] key. OK 1/3 Program 3 Erase Timer 2in1 Dual Page Scan Card Shot Special Modes Cancel Erase Edge Erase Centre Erase OK Select the erase settings. OK (1) Touch the desired erase mode. Edge Edge+Centre Erase 10 (0 mm Select one of the three erase modes. 20) (2) Set the erasure width with 4 (1) (2) . 0" to 1" (0 mm to 20 mm) can be entered. (3) (3) Touch the [OK] key. Touch the [OK] key next to the [Cancel] key to complete the settings.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key.
TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
Fax Special Modes OK 1/3 Program 3 Dual Page Scan Erase Timer Card Shot 2in1 (1) Ready to send. Fax Mode Switch (2) Touch the [OK] key. Resend Send Address Book A3 (1) Touch the [Dual Page Scan] key so that it is highlighted. (2) Speaker Scan Select Dual Page Scan. Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination.
• To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Centre Erase" and "Edge + Centre Erase" cannot be used.) • This function cannot be used in combination with the following functions: 2in1, Card Shot, Job Build, Mixed Size Original To cancel Dual Page Scan... Touch the [Dual Page Scan] key in the screen of step 3.
SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Originals (portrait) Transmission 1 1 2 Originals (landscape) 2 Transmission 1 1 2 2 This function cannot be used in direct transmission mode or when the speaker is used to dial.
1 Place the original. When placing the originals, orient them as shown below. Originals 1 Document feeder tray Document glass (Place the originals face up.) (Place each original face down.) Portrait originals 1 1 1 2 1 1 Landscape originals 1 2 Ready to send.
Fax Original 100% Scan Size Auto A4 2-Sided Booklet 5 OK Send Size Auto Image Orientation Specify the Image orientation of the original. (1) Touch the appropriate [Image Orientation] key. 2-Sided Tablet (1) If the wrong orientation is selected here, the image may not be sent properly. (2) (2) Touch the [OK] key. Ready to send. Fax Mode Switch Resend Speaker Scan Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number.
SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) You can scan the front and reverse sides of a card and send them as a single page. Transmission Front Back • When using card shot, the original must be scanned on the document glass. • This function cannot be used in direct transmission mode or when using the speaker. Place the original (card) face down on the document glass. 1 Ready to send. Speaker Fax Mode Switch 2 Resend Touch the [Special Modes] key.
Special Modes C1 C2 X 86 (25 mm 210 ) 54 (25 mm 210 ) (1) Enter the original size. OK Cancel Card Shot X Enter the original size with the key. OK Size Reset • With the [X] key highlighted, enter the X (horizontal) length of the original with the keys. • Touch the [Y] key and enter the Y (vertical) length of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be called up and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2" x 11") size documents are distributed to branch offices in various regions once a month.
• Programs are stored, edited, and deleted using "Address Control" in the System Settings for fax. ☞ Storing a Program (page 145) • The following settings can be stored in program. Destinations: One-touch keys, group keys, search numbers Original settings: Resolution and exposure settings Special modes: Polling reception, Erase, Dual Page Scan, 2in1 F-code communication: A destination that includes an F-code can be stored to perform an F-code operation. • The following settings cannot be stored in programs.
Program:program C 0312345678 Fax Scan Mode Switch A4 Image Settings Select additional settings. Select any settings or functions that you wish to use that cannot be stored in a program. Send Auto Special Modes 5 File Auto Reception Fax Memory:100% Quick File Functions stored in the program cannot be cancelled here. Press the [BLACK & WHITE START] key ( ). 6 Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned.
ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) You can have your sender information (date, time, sender name, sender fax number, number of pages) automatically added to the edge of each fax page you transmit. Example of the sender information printed 03/OCT/2005/Mon 15:00 AAAAA FAX No. 0123456789 P.001/001 (1) (2) (3) (4) (1) Date, time: The date and time of transmission. (2) Sender name: The sender name programmed in the machine.
TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. (The selection only applies to the current transmission; after the transmission is completed, the selection is cleared.) Ready to send.
TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book A3 Auto Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. A A B C D B C D Insert the originals face up in the document feeder tray. 1 Adjust the document guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed. Ready to send.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate a large multi-page original into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of sheets that you wish to fax exceeds the maximum number of sheets (100 sheets) that can be inserted in the automatic document feeder at once.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX Enter the destination fax number. (1) Touch the [Address Book] key. (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Quick File (3) Touch the [To] key.
CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission. (3) The fax is received. Transmission (2) The previously prepared document is transmitted.
Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX File Auto Reception Fax Memory:100% Quick File (3) 3 (2) Touch the one-touch key of the desired destination. If you wish to enter multiple fax numbers, repeat steps (2) and (3) above to enter each number.
INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). Ready to send. Speaker Fax Mode Switch 1 Resend Touch the [Speaker] key.
Speaker 0312345678 Fax Mode Switch Resend Address Book Image Settings Fax Receive Special Modes Speaker Volume File Fax Memory:100% Quick File (1) 4 Fax Special Modes (3) (1) Touch the [Special Modes] key. (2) Touch the the screens. keys to switch through (3) When you hear the fax tone, touch the [Polling] key. The fax is received. OK Transaction Report Polling Receive the fax.
SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into the memory box for polling memory. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function. (1) Requests fax transmission.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION Follow these steps to scan a document into the memory box (Public Box) for polling transmission. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send.
OK Memory Box - Data Store (1) Touch the key for the desired number of times. Once 6 Specify the number of polling times. Unlimited (1) Touch the [Once] key if you want the document cleared from memory after it is transmitted. Touch the [Unlimited] key to allow polling an unlimited number of times. (2) (2) Touch the [OK] key. Select image settings and special modes. Public Box Press [Start] to scan original.
PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. Ready to send.
DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the public box when it is no longer needed. Ready to send. Speaker Fax Mode Switch 1 Sub Address Memory TX Special Modes File Auto Reception Fax Memory:100% Quick File Fax Special Modes OK Transaction Report 2 Own Name Select Cancel Delete Data Cancel Box 3 Box 4 Box 5 Box 6 Touch the [Delete Data] key.
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Transfer the received data to another device? No 4 Yes Touch the [Yes] key. Your machine dials the destination machine and transmits the fax. If a password entry screen appears after the [Yes] key is touched, "Hold Setting for Received Data Print" has been enabled for received faxes. Enter the password with the numeric keys to begin forwarding. ☞ PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 47) To cancel forwarding... Touch the [No] key.
SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document on a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax. Fax transmission For more information on using PC-Fax, see the Help file for the PC-Fax driver.
FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received fax To configure inbound routing settings, click [Application Settings] and then [Inbound Routing Settings] in the Web page menu. (Administrator rights are required.) • The format of the forwarded file is TIFF-F.
8 PERFORMING F-CODE COMMUNICATION This chapter explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication.
CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings for fax. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box. After you have created a memory box, inform the other party of the sub-address and passcode of the box.
F-CODE DIALLING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialled. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or group key.
CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments. To print an F-code confidential fax, the print passcode must be entered.
F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX (3) Touch the one-touch key in which the destination fax number and F-code are stored. (3) Touch the [To] key.
PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. Beep A beep sounds when reception ends. 1 Ready to send. Speaker Fax Mode Switch 2 Memory TX Special Modes File Quick File Fax Special Modes OK Transaction Report 3 Own Name Select Cancel Delete Data Box 3 Box 4 Box 5 Box 6 Touch the [Print Data] key.
Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " 6 ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear. Return to the entry screen. You can touch the [Cancel] key to return to step 5. 7 Press the [BLACK & WHITE START] key ( ). • The confidential fax is automatically given priority in the print job queue. • The fax is automatically cleared from the memory box after printing.
POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Ready to send. Speaker Fax Mode Switch Enter the destination fax number. Resend (1) Touch the [Address Book] key. Address Book Image Settings Sub Address Memory TX Special Modes Direct TX (2) Touch the one-touch key of the desired destination. File Auto Reception Fax Memory:100% Touch the one-touch key in which the fax number and F-code of the relay machine are stored.
POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place. The document to be transmitted must be scanned into an F-code polling memory box.
Fax Special Modes OK Transaction Report 3 Own Name Select Memory Box Polling Cancel Delete Data 5 Print Data Cancel Memory Box - Data Store Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Touch the [Data Store] key. Confidential Reception Polling Memory Print Data keys to switch through (1) Memory Box Data Store (1) Touch the the screens. (2) Touch the [Memory Box] key. (2) 4 2/3 Select memory box. 1/1 Box 7 Touch the key of the F-code memory polling box.
Press the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key. 8 To cancel scanning... To cancel scanning, press the [STOP] key ( ) during scanning.
PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box (public box) by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Ready to send.
DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Ready to send.
RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code memory box (relay broadcast) in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the timer transmission function to further reduce phone costs.
Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 1 Ready to send. Fax Mode Switch Speaker Scan Resend Send Address Book Auto A4 Image Settings Sub Address Memory TX Special Modes Direct TX (3) Touch the one-touch key in which the fax number and F-code of the relay machine are stored. (3) Touch the [To] key.
RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code memory box (relay broadcast) in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.
9 USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension phone connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine. As an example, you can make a phone call using the existing phone, speak to the other party, and then press the [BLACK & WHITE START] key ( ) to fax an original that has been placed to that party.
RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone. 1 Signal the machine to start fax reception. 2 Press on the keypad of the extension phone. Replace the extension phone.
10 IF THE MACHINE IS MOVED This chapter explains connections and changes to settings that are necessary in the event that the machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the machine is moved to a different location or the fax number changes, check the following items and change the following settings: Telephone line connection, telephone line type setting, check the main power, check the date and time, change your sender fax number setting.
SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialling will not be possible. Make sure that "Dial Mode Setting" is set to "Auto Select" in the system settings for fax (administrator). The machine will automatically set the dial mode to the type of line you are using. Your telephone line type can also be set manually.
CHECKING THE DATE AND TIME To check if the date and time are set correctly in the machine, follow the steps below. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Default Settings] key. Touch the [Clock] key.
Daylight saving time setting Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM United Kingdom, France, Germany, Sweden Last Sunday in March,1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM Australia, New Zealand Last Sunday in October, 2:00 to 3:00 AM Last Sunday in March 3:00 to 2:00 AM Other countries Select the [Daylight Saving Time Setting] checkbox so that a ch
11 SYSTEM SETTINGS FOR FAX This chapter explains System Settings that are related to fax mode. For information on other System Settings, see the System Settings Guide. System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. Operation panel PRINT READY DATA DOCUMENT FILING LINE DATA IMAGE SEND COPY SYSTEM JOB STATUS SETTINGS LOGOUT [SYSTEM SETTINGS] key When the [SYSTEM SETTINGS] key is pressed, the following menu screen appears on the touch panel. Touch the item in this screen that you wish to configure.
When User Authentication is Enabled When "User Authentication Setting" is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting". If one of the following login screens appears, log in using the user information provided by the administrator of the machine. You can then use the system settings. For more information, see the System Settings Guide. Please enter your login name / password.
Please select a user to be logged in. 2 Back User 0001 User 0002 User 0003 User 0004 User 0005 User 0006 User 0007 User 0008 All Users ABCD EFGHI JKLMN • You can touch the corresponding user. Select the user.
Login by user number Enter your user number with the numeric keys. Enter your user number. Each entered digit will be displayed as " 1 ". Touch the [OK] key. Enter your user number. OK Admin Login 2 • When an user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) • This completes the login procedure. After login, the system settings can be used.
System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 166). Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
Item Factory default setting Page X Program Program Name – Settings • Address – • Resolution – • Exposure – • Special Modes – X Amend/Delete 145 – 147 • Box Name – 150 • Sub Address – ● F-Code Memory Box X Store Polling Memory Confidential • Box Name – • Sub Address – • Print PIN – 152 Relay Broadcast • Box Name – • Sub Address – • Recipient – 155 X Amend/Delete Polling Memory – Confidential – Relay Broadcast – 158 ● Custom Index X User 1 – X Use
List Print (User) A test page can be printed to check the machine settings. Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Address Control Storing a One-touch (Individual) Key for Fax The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be entered by simply touching the key. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • One-touch keys can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Fax] in [Address Type] and then store the address.
Next Direct Address / Individual E-mail Search Number Internet Fax Make sure that the [Fax] checkbox is selected . 001 1/2 Name If a checkmark does not appear, touch the [Fax] checkbox. Index Initial 5 Exit Fax Fax No. The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys.
Select the index. (2) (1) Next Direct Address / Individual Exit (1) Touch the key of the desired index. No.001 (2) Touch the [OK] key. OK Index Select the custom index where you register this address.
Next Direct Address / Individual E-mail 12 Internet Fax Registration is completed. Search Number 001 Name AAA AAA Initial A Fax No. 0123456789 1/2 User 1 Index Next Direct Address / Individual E-mail 13 Touch the keys to switch through the screens. Exit Fax Internet Fax Search Number 001 Key Name AAA AAA Check the name of the key . Exit Fax The name appearing next to the [Key Name] key will be displayed in the one-touch key.
Next Direct Address / Individual E-mail 15 Internet Fax Search Number 001 Key Name AAA AAA Mode Exit Touch the [Exit] key. Fax Registration is completed. 2/2 33.6 kbps/None If you wish to store another destination... Touch the [Next] key and repeat the procedure from step 6.
Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • Group key can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Group] in [Address Type] and then store the address. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Next Direct Address / Group Search Number Group Name Exit (1) Touch the [Initial] key. BBB BBB Initial 6 Enter initials. 001 Index (2) Enter initials on the text entry screen that will appear. Address Key Name Up to 10 characters can be entered. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Next Direct Address / Group Search Number Group Name 7 Initial Exit Touch the [Index] key. 001 BBB BBB B Address Index Key Name (1) Select the index.
(2) (1) Direct Address / Group OK Select address. AAA AAA CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use 10 1/2 BBB BBB ABCD EFGHI JKLMN Select the desired destination. (1) Touch the keys of the desired destinations. The selected destinations are highlighted and stored in the group key. Direct Entry Address Review (2) Touch the [OK] key. 0 OPQRST UVWXYZ Sort Address • Touch the [OK] key. "Registration is completed." will appear.
Direct entry Direct Address / Group OK Select address. AAA AAA BBB BBB Address Review I-Fax CCC CCC Frequent Use Direct Entry E-mail • To enter a destination that is not stored in a one-touch key, touch the [Direct Entry] key, touch the [Fax] key, and enter the fax number. Fax ABCD EFGHI JKLMN OPQRST UVWXYZ Sort Address Checking addresses Direct Address / Group OK Select address to delete.
Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • The following settings can be stored in programs.
Next Program Exit Touch the [Settings] key. No.1 Program Name 6 Settings CCC CCC Address Resolution Exposure Special Modes (2) Enter program you require. Cancel Fax Mode Switch OK Address Book Image Settings Select settings for the program. (1) Select the destinations and settings that you wish to include in the program.
Amend/Delete a One-touch Key or Program Follow the steps below to edit or delete a one-touch key, group, or program. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Touch the [Address Control] key.
Edit/Delete ● Editing Individual (1) (2) Delete Direct Address / Amend/Delete E-mail Name Edit the items in the same way as you stored them. 001 1/2 AAA AAA Initial A Fax No. 0123456789 (1) Touch the keys of the items that you wish to edit. Fax Internet Fax Search Number Exit (2) Touch the [Exit] key.
If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: • The key is used in a reserved transmission or a transmission that is in progress. • The key is included in a group key. • The key is included in a program. • The key is specified as an end receiving machine in an F-code relay broadcast transmission.
Programming an F-code Memory Box (Polling Memory) Follow the steps below to program a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication. • When programming a new memory box, a sub-address that is already programmed for another box cannot be used. However, the same passcode can be used for more than one memory box.
F-Code Memory Box / Polling Memory Next Enter a box name. Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the lowest number that has not yet been programmed. Sub Address 5 (2) Enter a box name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. F-Code Memory Box / Polling Memory Next Exit Touch the [Sub Address] key.
Programming an F-code Memory Box (Confidential) Follow the steps below to program a memory box for F-code confidential reception. The sub-address and passcode that you program in the memory box are necessary for the other machine to send a fax to your machine by F-code confidential transmission. In addition, you will also program a Print PIN in the memory box that will be used to print faxes received by confidential reception.
F-Code Memory Box / Confidential Next Enter a box name. Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the lowest number that has not yet been programmed. Sub Address Print PIN 5 (2) Enter a box name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. F-Code Memory Box / Confidential Next Exit Touch the [Sub Address] key.
F-Code Memory Box / Confidential Next Exit Specify a Print PIN. No.001 Cancel Print PIN Enter the print PIN via the 10-key pad,then press [OK]. OK (1) Enter a Print PIN (4 digits) with the numeric keys. " 9 " and "#" cannot be used. (2) Touch the [OK] key. (1) (2) Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest authorised service representative.
Programming an F-code Memory Box (Relay Broadcast) Follow the steps below to program a memory box for F-code relay broadcast transmission. The sub-address and passcode that you program in the memory box will be required when the other machine performs an F-code relay request transmission (asks your machine to relay a fax). In addition, you will also store the fax numbers of the end receiving machines (up to 30) in the memory box.
F-Code Memory Box / Relay Broadcast Next Enter a box name. Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the lowest number that has not yet been programmed. Sub Address Recipient 5 (2) Enter a box name on the text entry screen that will appear. Enter up to 18 characters for the name. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. F-Code Memory Box / Relay Broadcast Next Exit Touch the [Sub Address] key.
Specify the end receiving machines. F-Code Memory Box / Relay Broadcast OK Select address. AAA AAA CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use 1/2 BBB BBB ABCD EFGHI JKLMN Direct Entry Address Review (1) Touch the keys of the end receiving machines. The end receiving machines are entered in the order that they are touched. 0 OPQRST UVWXYZ Sort Address (2) Touch the [OK] key.
Editing and Deleting F-code Memory Boxes 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Exit Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Touch the [Address Control] key. Touch the [F-Code Memory Box] key.
Example: Editing/deleting a memory box for polling memory F-Code Memory Box / Polling Memory Delete Exit No.001 Box Name Polling Memory Sub Address 000000/111111 6 To edit the box... Touch the key of the item that you wish to change and then change the item in the same way as you programmed it. When finished, touch the [Exit] key.
Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. 1 System Settings 2 Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Admin Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check Exit Touch the [Address Control] key. Touch the [Custom Index] key.
Fax Data Receive/Forward Fax Receive Settings Select the fax reception mode from the following modes • Auto Reception: When a call comes in, the machine rings and then automatically receives the fax. • Manual Reception: This can be used when an existing extension phone is connected to the machine. When a call comes in, you must answer on the extension phone and begin fax reception manually. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. When User Authentication is not Enabled When "User Authentication Setting" is not enabled, follow the procedure below to log in. For more information, see the System Settings Guide. 1 System Settings 2 Press the [SYSTEM SETTINGS] key.
System Settings Logout Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition Settings Document Filing Control USB-Device Check System Settings Logout User Control Energy Save Operation Settings Device Control Copy Settings Network Settings Printer Settings Image Send Settings Document Filing Settings Exit 1/3 Configure the desired system settings.
When User Authentication is Enabled When "User Authentication Setting" is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see the System Settings Guide. • When auto login is enabled, the login screen will not appear. ● Login by login name and password (and e-mail address*) (1) Touch the [Login Name] key.
Enter the administrator password. System Settings Cancel Admin Password OK (1) Touch the [Password] key and enter the administrator password. Enter the administrator password.(From 5 to 32 characters) 2 Password (2) Touch the [OK] key. (2) (1) Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS 3 This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key.
System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item Factory default setting Page 172 ■ Operation Settings ● Keys Touch Sound X Keys Touch Sound Middle X Keys Touch Sound at Initial Point Disable ● Auto Clear Setting 172 60 sec.
Item Factory default setting Page ■ Image Send Settings 176 ● Operation Settings 176 X Default Display Settings Mode Fax Hold Settings for a While after Scanning Has Been Completed Disable Switch Automatically to Copy Mode Screen Disable 176 X Initial Resolution Setting Apply the Resolution Set when Stored Disable Scanner*3 200x200 dpi Internet Fax*2 200x100 dpi Fax Standard X Default Exposure Settings 176 176 Exposure Auto Original Image Type (Configuring the se
Item Factory default setting Page Disable Registering Destination on Web Page • Group Disable • E-mail*3 Disable • FTP*3 Disable • Desktop*3 Disable • Network Folder*3 Disable • Internet Fax*2 Disable • Fax Disable 178 Disable Registration Using Network Scan Tools X Settings to Disable Transmission Disable [Resend] on Fax/Image Send Mode Disable Selection from the Address Book • E-mail*3 Disable • FTP*3 Disable • Desktop*3 Disable • Network Folder*3 Disable • Internet Fax*2
Item Factory default setting Page Speaker Settings • Speaker Middle • Ringer Volume Middle • Line Monitor Varies depending on country and region • Fax Receive Complete Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: 3 sec. • Fax Send Complete Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: 3 sec. • Fax Communication Error Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: Every 0.
Item Factory default setting Page Print Style Setting Auto Size Select 184 Set the Telephone Number for Data Forwarding – 185 Letter Size RX Reduce Print*4 Disable 185 A3 RX Reduce*4 Disable 185 Anti Junk Fax Setting – 185 Fax Output Settings Varies depending on the machine configuration 186 X Fax Polling Security 187 Polling Security Setting Enable 187 Passcode Number Setting – 187 ■ List Print (Administrator) 188 ● Administrator Settings List X Copy – X Pri
Item Factory default setting Page X Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group Disable • E-mail*3 Disable • Internet Fax*2 Disable • Fax Disable 189 Disable Registering Destination on Web Page • Group Disable • E-mail*3 Disable • FTP*3 Disable • Desktop*3 Disable • Network Folder*3 Disable • Internet Fax*2 Disable • Fax Disable 189 Disable Registration Using Network Scan Tools*3 X Settings to Disable Trans
Operation Settings This section explains settings that are related to machine operation. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key. You can also have three beeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode.
Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to disable bypass printing (printing other jobs ahead of a job that has been stopped* because the paper required for the job is not in any of the trays). To enable this setting, select the checkbox and touch the [OK] key. * This does not include cases where the paper ran out during the job. This setting is used to prohibit the use of the covers and inserts function.
4 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key. When the [OK] key is touched, a confirmation message will appear. Touch the [Yes] key to apply the selected function name to the customized key. (The name of the key can also be changed.
Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting Disabling of Document Feeder One of the five groups of standard original sizes shown below can be selected for detection by the original size detection function. Use this setting to prohibit the use of the automatic document feeder, such as when the feeder malfunctions.
Image Send Settings Scan, Internet fax, and fax settings are described below. Operation Settings Scan, Internet fax, and fax settings are described below. Touch [Image Send Settings] key and then the [Operation Settings] key, and configure the settings. Default Display Settings Default Exposure Settings Five screen selections are available for the base screen that appears when you press the [IMAGE SEND] key, or when you press the [CLEAR ALL] key ( ) in image send mode.
Must Input Next Address Key at Broadcast Setting This setting is used to require that the [Next Address] key be touched before the next address is entered when performing a broadcast transmission. When this setting is enabled, the [Next Address] key cannot be omitted even if the next address is entered with a one-touch key. If a user attempts to enter the next address without touching the [Next Address] key, a double-beep alarm will sound and the entry will be rejected.
Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, and storing from a computer can each be separately prohibited. Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode.
Fax Default Settings The fax default settings can be configured to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Default Settings] key to configure the settings. Fax Own Name and Number Set Auto Wake Up Print Use this setting to enter the fax number of the machine and the name of the user. The entered name and number are printed at the top of each fax page you send.
Remote Reception Number Setting Activity Report Print Select Setting Fax reception can be activated from an extension phone connected to the machine by entering a 1-digit number and pressing the key twice on the phone's keypad. This number is called the remote reception number, and you can set it to any number from "0" to "9". Specify the number with the keys and touch the [OK] key. (To make the number change quickly, keep your finger on the or key.
Distinctive Ring Detection PBX Setting This Setting can only be activated in Canada, Australia, and New Zealand. If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern.
Deleting a sender name Registration of Own Name Select This is used to store sender names used in "Own Name Select". ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) (page 85) Up to 18 numbers (maximum of 20 digits each) can be stored. Control numbers are from 01 to 18. The lowest number not yet in use is automatically assigned when you begin the storing procedure. This number cannot be changed. 1 2 Touch the [Amend/Delete] key. 3 Touch the [Delete] key.
Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. The number of recall attempts can be set to any number from 1 to 14, and the interval between attempts can be set to any number of minutes from 1 to 15. Specify each number with the keys. (To make the number change quickly, keep your finger on the or key.
Fax Receive Settings The fax reception settings can be enabled or disabled to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Receive Settings] key to configure the settings. Number of Calls in Auto Reception Auto Receive Reduce Setting This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception in auto reception mode. Any number from 0 to 15 can be selected.
Set the Telephone Number for Data Forwarding When a problem prevents the machine from printing a received fax, the received fax can be forwarded to another fax machine. This setting is used to program the fax number of the destination fax machine. Only one forwarding fax number can be programmed (maximum of 64 digits). Anti Junk Fax Setting This setting is used to block fax reception from specified fax numbers (anti junk fax numbers). Up to 50 anti junk fax numbers can be stored.
Fax Output Settings These settings are used to select the number of copies and output tray for received faxes. When a finisher or a saddle stitch finisher is installed, the output tray and stapling can be selected. Touch the key of the desired output tray. Open the number of copies screen with the key. Enter number of copies to be printed with the numeric keys and touch the [OK] key.
Fax Polling Security The following settings are for regular polling memory using the Public Box. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Polling Security] key to configure the settings. Note that these settings do not apply to F-code polling memory. 3 Polling Security Setting When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been specified in your machine.
List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Anti Junk Mail/Domain Name List Lists of the administrator settings for the following modes can be printed. • Copy • Print • Image Send* • Document Filing • Security • Common • All Administrator Settings List Touch the desired key. Printing will begin.
Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other). Image Send Settings Settings to Disable the Registration of Destination This is used to prohibit the storing of destinations.
Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox and touch the [OK] key. Disable Selection from the Address Book This is used to disable selecting the destination from the Address Book. To use this setting, select the checkboxes of the desired items from the following and touch the [OK] key.
Facsimile Guide MODEL: MX-FXX1 MX2700-GB-FAX-Z1
