Congratulations on purchasing the IQ-8900/lQ-8920 unit. Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation. You may also find it useful to keep this operation manual on hand for reference. l The only difference between the IQ-8900 and the IQ-8920 is memory capacity.
To open the unit. Open Press the lock button and open the unit. To remove/replace the touch pen. To remove the touch pen, which is installed at the front right of the unit, pull in the direction indicated. To replace the touch pen, slowly push the pen point back into place (push in the opposite direction to that indicated), then check the pen is safely secured. Take c&-e to ensure the ridge grip on the touch pen aligns correctly with the mounting slot.
uick Start . v Important things to do: q q Please read through this Quick Start section even if you hate to read operation manuals. The Quick Start section will get you up and running with your unit in just a few minutes. Refer to the rest of the manual for more details about a particular operation. Please read through the section for answers to commonly asked questions. There is a good chance that any general questions you have about your unit will be answered there.
Installing (or replacing) the batteries cl1 q2 - Set the battery replacement switch on the back of the unit to “REPLACE BATTERIES” (exposing the red dot). (Fig. 1) Slide off the operation battery cover. (Fig. 1) c3 l Insert the two batteries atop the ribbon tab, as shown. (Fig. 2) replacement switch c4 l Replace the operation battery cover. (Fig. 3) 5 Set the battery replacement switch to 0 “NORMAL OPERATION”. (Fig.
Adjusting the touch panel Before using the unit, you should adjust the touch panel to ensure optimal response when touching or writing on the display. q1 Press m) and then touch v] to open the TOOLS menu. c2 l Touch [ADJUST LCD .] on the TOOLS menu and then touch 1 ADJUST TOUCH PANEL1 on the submenu. 03 Touch all four of the cross-points with the touch pen. Note: If the display is not cleared from the screen, verify that you have touched each point. (Points that have been touched appear gray.
Adjusting the LCD contrast You may find it necessary to adjust the LCD contrast to suit certain lighting conditions. (II Press (MENU) and then touch -1 to open the TOOLS menu. ä1 IADJUSTLCD q2 Touch on the menu, then touch 1 ADJUST LCD CONTRAST] a quick demo time & Date Y at the left on the submenu. the buttons to Cl3 Touch adjust the contrast to your 7 ( ADJUST LCD liking. Note: If dark, horizontal lines appear on the display, then you have set the contrast too dark.
Setting the time and date q Press [ON) and touch J I) us1 m (If the demo has already been disabled, select SET CLOCK from the TOOLS menu, then select ADJUST TIME/DATE from the submenu.
r 7 Disabling the demonstration start-up display Your unit comes with a built-in demo which is turned on by default. You will most likely want to shut this off at this time. 1 cl Press Im) and then touch v] to open the TOOLS menu. 2 cl ~~g:i$:E;~k;;, Touch ~SET START-UP q3 LOCK!UNLOCK ORGANIZER b a quick demo DISPLAY ]. Touch OFF in the box next to START-UP to disable the demo start-up display. If you want your name, number and address to be displayed on start-up, touch ON instead of OFF.
Making your first entry (a Telephone entry) Note: The procedures described in the example below can be used in many of this unit’s applications. cl1 Press j& . 0 c2 l Press (NEW). 3 Type in a name, press 0 ‘G , type in a number, D press NC cl, then type in an address. Touch here to store the entry into memory. Touch here to cancel the new entry. :4 FAME .NUMBER . . . . . . _._ ". ". " . . ..." . . .: . . . . . . i _. . . " . _. . . ." . . . . . . "^".I . 1-1. - .- . . I . . . . . . . . . . ..I..
Jotting down a quick note into the Scrapbook q Press j!j . c l 121 Take the pen and write a note on the display. 131 Press (m) when you are finished drawing. Now you can close the Scrapbook by pressing another application key or press (N) to create other drawings. Other Scrapbook Features U s e a , u t o view other scrapbook entries. Use IMENU) to access other features. Touch I. _- . ._ ,a Touch p-j. -Selects thin, thick, or “brush” drawing strokes.
-- Recording an appointment III1 press gu . 2 Touch the day you wish to El make an appointment on. c3 l Press INEW). q4 Touch the time bar at thetime the appointment begins, then touch it again at the time the appointment ends. You can also use the keyboard to enter the times if your appointment does not fall on the hour or half-hour. DATE: . . . . . . . .. . . . . . . . . .M/D/Y= . . . . . . ." . . . . . . . . . . . . .l/13/1994 ............................................... y......................
Moving an appointment Appointment times and dates can frequently change. Rather than re-typing the information, you can easily change an appointment stored in the unit. 111 Find the Schedule entry you want to move. 121 Press [EE). 131 Press m and type in the DATE: . . . . . . . . . . . . . . . . . . . .JAN . . . . . . . . . . . . . .13,1994 . . . . . . . . . . . . . . . . . . . . . . .(TiU) ................. _........................................... TIME: . . . . . . . . . . . . . . . . . . . . . . . .
Entering a To Do item q You can assign the task a priority using a single character. (0 - 9 or A - Z). Press ‘g . 0 Type in a due date here if the To Do item has one. 12) Press (KKK). I , 131 Type in a description. iDESCRIPTION q4 If desired, type in any other information. iCal Frank about Sales Meet1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .j . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Searching for information anywhere in the unit q Press E . c l c2 l Type in any word stored in an entry that you want to search for. Find a l l entries containins: You can use up to 16 characters (letters, numbers, symbols, etc.). If you highlight a word in an entry with the pen and then press g , cl that word will automatically appear in the search word box. 131 Select the application you want to search. The application you were using last will always be the default application. DATE: MAR .._.15....
Finding an entry from the Index mode The Index modes for Tel, User File, Outline and Notebook are very similar. 1 Select an application and 0 go to the Index mode. Touch one of these tabs to select the file. Touch these tabs to jump to these alphabetical listings. Touch L;yE,w . with a desired Ia name highlighted or touch a name twice to view a particular entry in full. I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i . . . . .
Using the Calendar views The Calendar consists of 5 different views: a 3-month, l-month, lweek, 1 -week (graphical), and a 1 -day view. These views allow you to see information stored in Schedule, Ann and To Do. to display the 1 -month view. Exclamation points indicate To Do items. 1 Reversed dates indicate Anniversary events. Dots indicate appointments. 02 Touch a date and then touch RI to see more details. Touch to hide Schedule and Ann information so that only To Do information is visible.
cl3 Touch mi to see the details of the selected date. WEDNESDAY JAN l&1994 7 ITEMS This time bar shows you2 when you have appointments .t..A.lB:BB~~l1:38*~Interview . __ __ rr .!I ” .with . . ,.$~JI ,_____,, , and when you have free time. hleetmg at Royal- I ,,,..... ___.2:013p-, _._. ,._. . M ___.5:BBPiSales . . . ._. __,, M; . .._...._.._._._____................................................. Q’rll no m.Xomoarison ____.___ ._._.,..._.__._._.__......,...........,” ._....... Q _.___________.._Chart _.
Editing an Entry cl1 Find an entry that you wish to change. m Press [EDIT). .NAME . . . . . . . . . . . . . . ._iSmith ! _._. . . . . . . . . .John . . . . . . . . . . . . . . . . . . ,_ _ ._,. ,. , ._ ._ ._. NUMBER $312-345-6789 131 Make any necessary changes. You can also drag the pen over text to select it, then cut the text and paste it elsewhere, or just delete it. t I 141 Touch [m when you are finished. If you make a mistake and want to restore the original entry, simply touch m] instead.
Deleting an Entry 111 Find an entry that you wish to delete. TEL 1 121 Press [DEL). 131 Touch [xl to confirm the deletion. Deleting Multiple Entries __ I -. . 111 Select an application that you want to delete data from. 121 Press v) and then touch II to open the MODIFY menu. cl3 T o u c h 04 IDATA DELETION b/ . Select which group of information you wish to delete. (The selection will vary for each application.) See “Deleting Entries from the Unit,” Chapter 2, for more details.
Assigning an entry to a Filer folder Note: The entry will not be copied or moved to a folder. It is simply “assigned” to the folder. Entries assigned to folders can be worked with as usual. Find the entry you wish to assign to a folder. Be sure to display the entry in the VIEW mode (not the INDEX). TEL 1 . NAME . . . . . t. . . . . . . . . . . . . . j . . . . . :iSrni . . . . . . . .th. . . . . . . . .John . . . . . . . . . . . _.__.. . . . . . . . . . . . . . . . . . . . . . . NUMBER . . . . . . . . . .
Using the Filer The Filer allows you to group your entries into folders, which lets you access and manage your information by subject matter instead of just by application. cl1 LJ FILER Press a to access your folders. c2 l Touch a folder to select it. Now you can: Press (iZiQ to name (or rename) the folder. to have the unit Touch automatically assign a group of entries to the selected folder based on a search word. to merge the Touch selected folder with another folder.
Copying and pasting text between applications You may find a need to copy text from one place to another in the unit. Go to the entry you want to copy text from. 121 Drag the pen over a word or sentence to select it. The text will be displayed in reverse - white on black - to indicate it is selected. 131 Press j2nd) s to copy the text to the clipboard. Anything currently on the clipboard is replaced with the text you just copied. 141 Go to the entry you want to add the text to.
Using the Calculator In addition to working like a standard calculator, the unit’s Calculator can work with numbers stored in an entry. 1 El Find an entry that you have stored numbers in. ITITLE!Vacation Car 2 cl Drag the pen over a number to highlight it. cow 3 Press (2ndj (cl to copy 0 the number to the clipboard. to call c4 l Press the Calculator. PASTE 5 Press (%J WJ to enter El the copied number to the Calculator. rental Gasoline Hotel Expences $79.95 x 10 1 PAGE 1,' 1 799.
Answers to Commonly Asked Questions Q: A: My batteries only lasted for two months. Is there something wrong? Will I lose data in memory when I change the batteries? There is probably nothing wrong with your unit. Battery life will vary from user to user. A number of factors will affect battery life, including how much the unit is used. The battery life is rated at 70 hours of continuous use. Assuming an average of one hour per day of continuous use, you would get about 2 months of battery life.
l You can purchase the CE-315L transfer cable. Then do the following: - Hook up the cable to the 8900 Series and the 8000 Series. Organizer. - Turn on the 8000 Series Organizer and press (m) (oPTloN) (4j . - Turn on the 8900 Series. - Go to an application (Tel, Schedule, etc.). - Press [%%@I and then touch ~PERlPtiERALS~ , select IMPORT OTHER FORMAT, then select VIA DIRECT CABLE. .- Repeat the last two steps for each application you wish to import.
1. Check your Scrapbook. These drawings take up more memory than regular entries. Be sure to delete any notes or drawings that you no longer need. 2. Check for old Schedule items. Delete those you no longer need. You can delete ali Schedule entries for an entire month using the Calendar menu. 3. Check for completed To Do items. You can delete all completed To Do items using the Jo Do menu. If you wish, you can purchase a memory expansion RAM card.
l Check to see that the CARD LOCK switch is LOCKED and not in the RELEASE position. You may have accidentally left it unlocked after removing an IC card. l Check that the battery replacement switch on the back of the unit is in the “NORMAL OPERATION” position. If the switch is in the “REPLACE BATTERIES” position, the unit cannot be turned on. l Check or replace the operating batteries, even if you have just replaced the batteries.
Q: A: What is the Outline application ? Why would I want to use it instead of Notebook? The Outline application allows you to group and categorize information using a hierarchical structure. Everyone has a lot of small but important pieces of information that have to be memorized or kept track of in a written record, for example, important personal information: Social Security number, credit card numbers, various ID numbers, account numbers, clothing sizes, etc.
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Chapter 2 General Operation ............................................................... 61 Opening an Application ............................................................. 62 Selecting Display Modes ........................................................... 62 The Index mode.. ......................................................... 62 The View mode.. .......................................................... 63 The Edit mode .............................................................
Chapter 3 Time Management ............................................................... 85 The Calendar Application .......................................................... 86 Selecting a calendar view ............................................ The Monthly view ......................................................... The Three-month view.. ............................................... The Weekly view .......................................................... The Weekly Graph view ..................
Selecting a file ........................................................... Making new entries .................................................... Finding entries ........................................................... Editing entries ............................................................ Deleting entries .......................................................... Using picture fields .................................................... The Tel application menus.. ................................
The Caic (Calculator) Application ............................................ 174 Performing calculations .............................................. The paperless printer ................................................. Date calculation ......................................................... Using the Calculator with other applications.. ........... When E appears ........................................................ Calculation examples .................................................
Creating a New Entry Based on an Existing One . . . . . . . . . . . . . . . . . . 210 The Time Stamp and Date Stamp Functions . . . . . . . . . . . . . . . . . . . . . . . . . 211 The Word Key ......................................................................... 211 Registering your words or phrases ........................... Inserting a word or phrase with the Word key.. ........ Editing a word or phrase ........................................... Deleting a word or phrase ............................
Enhancing Capabilities Using a RAM Card ............................ 238 Memory expansion.. ................................................... 239 Backing up data to a RAM card ................................ 240 Sharing data with another unit .................................. 241 Transferring Data .................................................................... 242 Transfer between 8900/9000 Series units ................ 244 Receiving data from units other than the 8900/9000 Series.. ..............
Locking the unit.. ........................................................ Changing or deleting the password.. ......................... If you forget your password ....................................... RAM cards and the Secret function .......................... 286 286 287 287 Changing the Calendar Display Format .................................. 288 Setting the date format .............................................. 288 Setting the monthly format.........................................
The IQ-8900/IQ-8920 is a full-featured, pocket-size information manager with a new, easy-to-use graphical user interface, a large, easy-to-read screen, and pen-based panel operation. Wireless communications capability with other IQ-8900 series units and personal computers is built in, and the IQ-8900/iQ-8920 also provides fax sending capability.
perform a full range of mathematical functions, and the built-in Clock keeps track of both local and international time. The unit combines quick access to your information with the ability to search files using a keyword or heading. The Filter function makes it possible to select and work with specified entries. And the Filer lets you collect ail entries containing information you specify into one location, ensuring that ail data on a single topic is at your fingertips.
This manual is designed to help you to fully understand the capabilities and operations of your unit. The first two chapters provide a general introduction and instructions about set-up and initialization, including an overview of the keyboard, the display, and the operations. Other chapters are organized according to the type of task, for example, Time Management and Creating Your Own Database, so that you can give your attention only to those functions and features that meet your particular needs.
Chapter 6. The Desk Accessories Explains drawing using the Scrapbook, and using the Calculator and Clock-applications that can be opened on the display whenever they are needed. Chapter 7. Features and Utilities for Added Power Explains how to copy entries and other productivity enhancing features and utilities, including quick access to information with the Filer application, filtering selected entries, and more. Chapter 8.
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aring for the unit The unit contains sophisticated circuitry and a glass display panel which can be damaged if not cared for properly. A few precautions should be taken regarding the unit’s care so that it will give you many years of reliable use. Keep the unit away from extreme heat. Do not leave it on the dashboard of a car or near a heater. Do not leave it in any place that is extremely damp or dusty. Do not drop the unit or subject it to severe impact or extreme force.
Clean the unit only with a soft, dry cloth. Do not use solvents. I( &q j lls Do not carry the unit around in your back pocket, as it may break when YOU sit down. The display is made of glass and is particularly vulnerable. Replace the batteries as soon as they become weak (see p. 301). Failing to replace weak batteries may result in leakage or lost data.
This chapter explains everything you need to know to set up and begin working with your unit, from installing the batteries to initialization. The chapter also includes a labeled illustration of the parts of the unit, and basic explanations of its key features, from the keyboard to the touch panel display and its symbols.
Part Names and Functions (CAPS) [2nd) [ii&q (Gq [ / \ \ 46 SPACE i J , ] ( I N S ) (xq [ E N T E R ] /
r Application keys Open appropriate applications. Display Shows information, and functions as a ‘Youth panel” for navigation, data entry, etc. External power supply pin Keyboard Connects the unit to the optional CE-76BC battery case. For entry of characters and commands. Touch pen holder Touch pen X-pin cable jack Reset button -Lock button IC card lock switch Use for selecting touch buttons and drawing on the touch panel. Connects a data transfer cable for computer links, modem hook-ups, etc.
Getting the Unit Up and Running Installing the batteries 1. Set the battery replacement switch on the back of the unit to “REPLACE BATTERIES” (exposing the red dot). 2. Slide off the operation battery cover. 3. Insert the two batteries atop the ribbon tab, positioning them according to plus (+) and minus (-) polarity, as shown below. 4. Replace the operation battery cover. 5. Set the battery replacement switch to “NORMAL OPERATION”. lnitializing The unit must be initialized the first time it is used.
2. While holding down the @ key, push the RESET button on the back of the unit using the included touch pen or a similar object. The following message will appear. Do you really want to initialize the organizer’s stain memory (this will delete all main data)? I 1 3. Touch IYES 1 to initialize the unit. An initial display welcoming you to the unit appears. l If you want to take a tour and have a demonstration of some of the features, touch 1-1.
We1 come! ADJUST TIWE,'DATE El YoRK ~ yout- DUSY iit= 2. Touch IClTlES[. A list of cities appears. HOME CITY [=ii;-“I P r e s s [SPACEI t o jump t o u s e r c i t i e s . t h e 3. If the desired city is not displayed, press (PREV) or (NM) to display the city. 4. Touch the desired city to select it and touch -1. The ADJUST TIME/DATE window reappears with the selected city displayed. 5. Enter the correct time using the numeric keys on the keyboard.
8. Press (NEXT) . Enter the correct date in the order of month, date, year. Enter a zero (0) in front of any single-digit month or date. Use four digits to enter the year. Welcome! 9. Touch -1. The city, time, and date are set and the window closes. *f Turning the unit on and Off If you want to reset the clock in the future, use the TOOLS menu. See p. 182. Press ION) to turn the power on and [m) to turn the power off.
Calibrating the touch panel Each person holds a pen differently. in order for the unit to be able to respond properly to your individual style of writing, drawing, or selecting touch buttons, the touch panel must be calibrated. 1. Press CMENU) and then touch -1. 2. Touch ADJUST LCD. A submenu appears. 3. Touch ADJUST TOUCH PANEL. < ADJUST TOUCH PANEL > Please touch the exact center of al 1 four cross-points with the organizer's pen. 4. Touch the center of each of the four crosses with the touch pen.
3. Touch ADJUST LCD CONTRAST. < ADJUST LCD CONTRAST > To adjust the LCO contrast, Press [A] or [v]. 'Note: You can get here directly when the unit is off by holding down 'the [MENU] key and then 'pressing the [ON] key. 4. Adjust the contrast by touching mj or [ml. 5. Touch ml when you are satisfied with the contrast.
If you make a mistake, touch -1 and start again. 4. Touch ml. The welcome display is now disabled. -t For more information about configuring the start-up display, see p. 280. Turning the key beep on and off The unit can be set to make a sound (a beep) each time a key or button is pressed. The default setting is on, indicated by j on the display. You can use the TOOLS menu to change the setting. 1. Press (MENU) and then touch [ml. 2. Touch MORE TOOLS and then touch KEY SOUND ON/OFF. A submenu appears.
operations can be carried out using the touch pen on the display, keys on the keyboard, or a combination of the two. Touch buttons and the touch panel The unit’s display not only shows information, it is also a “touch panel” which can respond to the touch of a finger or the touch pen to call up functions and execute commands. The icons on the display are “touch buttons” which allow you to access various operations simply by touching the desired button.
Operations on the unit are performed using “applications.” The unit’s Calendar and Schedule, for example, are applications-they perform an operation and accomplish a task based on your directions. To open an application, select it by pressing the appropriate key on the left of the display. When working in one application, you can switch to another application simply by pressing that application key.
,Items that cannot be accessed from a current menu are shown dimmed. .Indicates that there is a submenu for that menu item. To do application menu The unit’s keyboard is laid out in a standard format, much the same as on a typewriter or computer. Ial functions the same as the Shift key on a typewriter or computer, and (CAPS) the same as a Caps Lock key. The keyboard Functions (MOVE and EXP/COL) are automatically activated when using the Outline application-it is not necessary to press any other key.
2nd The [2ndJ key has been pressed. CAPS [CAPS) has been pressed. In caps lock mode, all typed letters will be in uppercase. Press [m) to turn off caps lock. * This symbol indicates that the current entry is marked as “secret” and can only be accessed when the unit is unlocked (see p. 282). The unit is locked. Entries marked as secret cannot be recalled without first entering the password and unlocking the unit (see p. 282).
Other messages will flash information briefly and then disappear. There is not enough memory space remaining. Please try again after freeing up some memory space. - Touch to proceed. I Out of memory So you really want to PERMANENTLY DELETE all TELEPHONE 1 entries from the organizer? ‘Touch to proceed. Cancels the operation.
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Opening an Application To start using an application, simply press the desired key, located to the left of the display. Each time you press [CALENDAR), (i5i%$, [SGZUiIQ, (ANN), [TEL], [UsER), (NOTEBOOK), COUTLINE), (FILERJ, [SCRAPBOOK) or (m) , the selected application will appear. Any application open on the display will now be hidden when a new application is selected. You can always return to another application at the exact point where you left off simply by pressing its key again.
Touch these tabs to select another section of the alphabet. The currently selected entry. Touch to view the entire entry. Touch any entry once to select it or twice to view its details. Touch to view the currently selected entry. Touch these tabs to switch between different files. EL3 -I-- ] ___l__._ _ _ ._ _ Accesses entries that do not begin with letters. Bill . i:201-555-1212 __.Steagle _,.__.___.. _____,. ! ,.._...___.__.,...._..,.,..........,.. ____.. ______.. . __.. .~.~. . ~. .~. . . . . .
Other operations from the keyboard: Creates a new entry (Edit mode). Edits the currently displayed entry (Edit mode). (ii) Deletes the currently displayed entry. (PREV) S e q u[m) entially displays the previous/ following entries. (N&i] (g-) The Edit mode Entries are made and all editing and corrections are carried out in the Edit mode. r Clears an entry or operation without storing it. Stores an entry to the runit memory. . indicates the selected field. cursor.
Making a New Entry In the Index or View mode, pressing [m) opens a blank form for creating a new entry. Make the following new Tel entry: John Smith Name 20 l-529-8200 Tel. 20 I-529-9695 Fax. 123 Main Street, Mahwah, NJ 07430 Address 1. Press (TEL) to open the application. The application opens in the Index mode. 2. Press [m) on the keyboard. A blank form opens in the Edit mode. 4 NAME .NUMBER . . . . . . ._._. ._;. . . . . . 7 . . . ._._. . . . . . . . . . . . . . ADDRESS ; 3.
NAME $rni th, John AIJIRESS j 6. Type in 201-529-9695 FAX. 7. Press (NEXT) to move to the ADDRESS field. *r Touch ADDRESS to move to the field. 8. Type in 123 Main Street followed by a. Type in Mahwah, NJ 07430. . NAME . . . . . _ ._ ._. . . . . . . . i . . . . . . . . . . . . . . %rni .! . . . . . . . . .th . . . . . . . John .............................................. 120 l-529-82004 NUMBER ;201-529-9695 FAX ~ I ’ I 9. Press (ENTER) to store the entry. Touch WI.
Editing an Existing Entry To edit an entry already stored in memory, you must first open the entry in the Edit mode where it was created. 1. Press (K) to open the application. 2. Select the desired entry in the Index mode or display it in the View mode. 3. Press (%%) to open the entry in the Edit mode. 4. Make any necessary changes. 5. Touch -1 to store the changes when you are finished. *tr Press (ENTER). The new, edited entry is now stored, replacing the original entry.
text field is limited only by the size of the entry. Text fields adjust their size automatically to accommodate the number of lines entered. Only a date can be entered in a date field, usually in the format of MM/DDNYYY. For example, you would type 06231994 to enter June 23, 1994. Only the time of day can be entered in the time field, in the format of HH:MM followed by (AM) or (PM]. For example, to enter 9:00 AM, you would type 0900 then press (AM].
Letters (lowercase and uppercase) Any of the standard letters (A to 2) can be entered by pressing the appropriate key. All letters will normally appear in lower case. Hold down either of the m keys while pressing letter key(s) to enter upper-case letters. (m] functions as a “CAPS lock” key on a typewriter or computer. Once pressed, the symbol CAPS will appear in the display. Any letters typed while the Organizer is in CAPS mode will appear in uppercase.
The following convenient key combinations are also available in the Edit mode: mI.1 M oves the cursor to the end of the line. [F] Moves [T) the cursor to the beginning of the line. (F] Moves [i) the cursor to the first line of a field (or the last line of the previous field if the cursor is already positioned on the first line of a field). (a)(71 Moves the cursor to the last line of a field (or the first line of the next field if the cursor is already positioned on the last line of a field).
Working with It is easy to work with blocks of text on the unit. The first step is to select the text to work with. blocks of text 1. Hold the touch pen at the beginning of the text and drag it over the entire text that you want to work with. This will “highlight” the text (display it in reverse-white on black). Take the pen off the display when the desired text is highlighted. j20 1-529-82004 '. .. :.i 23. . h,ain . . . . . . .Streetcl . . . . . FAX . . . . . . . . .., . ._. .., . .,. . . .,. .
Scrolling the display If there is more information than can be displayed at one time, 4 or t will appear on the top of the display. The arrows indicate the direction you need to scroll in. Press m or a to scroll the information one line at a time. Finding Specific Entries in Your Unit There are a number of ways that you can locate entries and information in your unit. Using the Index mode The Index mode shows you a listing of all your entries in a particular application. 1.
5. If the entry is still not displayed, press CNEXT) and [m) to scroll the list of entries. 6. When the desired entry is displayed, select it and touch ml to see the entry in full. Using keywords If you have no idea where an entry is or what letters it begins with, you will want to use the Search function. For example, suppose that you find a phone number without a name and you want to know whose number it is. 1. Press (SEARCH). The SEARCH window will open.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..^....................... :. . . . . . . . . ^. . !. John . .NAME . . . . . . . . . . . . . . ... . . . . . . .I” . . . . . .:iSmith i201-529-8200 NUMBER If there is more than one entry that contains the keyword, touch ml until you find the entry you are looking for. Then touch -1 when you have finished searching. If you highlight text in an entry before pressing , the text is automatically entered as a keyword.
2. Select a day by touching it, then touch I] or i to see a more detailed view. Daily view 3. In the Daily view touch an entry to select it and touch [WI to display the details of the entry. + For more information about using the Calendar application, see p. 86. Deleting Entries from the Unit Entries in the unit can be deleted using either the keyboard or the application menu. Deleting single entries 1. Open the desired application. 2. Select the entry in the Index mode or display it in the View mode.
4. Touch 1-1 (or m] to cancel the deletion). *( Press m or CKiJ, respectively. Deleting entries using the application menu You can also make deletions using the application menu. The DATA DELETION submenu-a secondary menu opened from the main application menu-gives you a great deal of flexibility in doing this. 1. Open the desired application. 2. Select the entry in the Index mode or display it in the View mode. 3. Press INIENU) and then touch -1 to open the MODIFY menu. 4. Touch DATA DELETION.
5. Touch SELECTED ENTRY. A warning message appears asking if you are sure you want to delete the entry. 6. Touch 1-1 (or Ir\rol to cancel the deletion). *r Press m or (NJ , respectively. Drawing Using the Scrapbook One of the unit’s most powerful, fun, and innovative features is the Scrapbook application. The Scrapbook gives you the ability to enter drawings as well as handwritten letters and numbers directly on the display.
--- thin, thick, or “brush” drawing a thin or thick eraser. Selects a black, gray, or white line I pattern (white is equivalent to an eraser). * USE PEN I?1 USE ERASER e [El - Sets drawn lines to straigl it (ruler on) or freestyle (ruler off). USE AREA TOOLS [A] Default drawing setting. II ATA DELETION L-Converts the touch pen to an eraser. Marks areas to cut, copy, paste or delete. F indicates that there is a Deletes a selected area, single entry, submenu for the menu or all Scrapbook entries. items.
).. .,, . . . . . 1.. ..* .- .. .., ,.. . . ,.> . . . I.‘.% * . . .., ,..I ..I.. I.. . . : : : : : . : : : : : : : ;, : : : : ..I... ,. \. .., ,.. l , ,.. .*. ..’ . . )-“.* .’ . . ,.., ,.‘., ,.. . . . . ..
Press (%@I and then touch [x?jj/. :.:. : : :: 0B :\:\ Select USE PEN to switch the touch pen back to writing, Draw the letter B. Press (l%EF) . The changes are now stored. Deleting graphic entries 1. Press [w] to open the application. I to d’1s~ ay the drawing YOU * Press [EEj or (i%q l want to delete on the viewing page. 3. Press [Si) . A warning message appears asking if you are sure you want to delete the entry. .‘~..~..........,.,,.,.,~ \ : ; :. :. “~“““‘~~.~~..\...,,,,.
Checking the Time and Date 1. To check the current date and time, press and hold (EiEig . 2. Release the key to close the Clock application. + For a full explanation of the Clock application, see page 182. Checking the Unit’s Memory The unit has a certain memory capacity in which operations are carried out and data that has been entered, such as phone numbers and memos, is stored.
1. Press (K] and then touch -1 to open the TOOLS menu. 2. Select CHECK MEMORY. 108% 75% 50;: 0% / 25;: JF EL : 14.'TELEPHONE 1 : 11 SCHEOULE . 0 ANN1 TELEPHONE 2 : i 0 ANN2 : TELEPHONE 3 : : 4 USER FILE 1 : 1 TO DO USER FILE 2 : 0 NOTEBOOK : 0 USER FILE 3 : 0 SCRAPBOOK : 4 OUTLINE : l+,- Percentage of memory used. Number of entries stored for each application. If a RAM card is installed, you can touch -1 to check the memory available on it. 3. Touch I=[.
l- kTO#LS CHECK MEMORY b- AOJUST LCD b- SET CLOCK SET START-UP DISPLAY - -J LOCK/UNLOCK ORGANIZER 1. . DELETE PASSWDRD 1 SET DAILY ALARMS MORE TOOLS Shows the amount of free and used memory (see p. 81). Adjusts the contrast of the LCD display and calibrates the touch panel (see p. 52). Sets the built-in clock (see p. 182). Configures the start-up display (see p. 280). Locks and unlocks entries protected by the Secret function (see p. 283 to p. 285). Changes and deletes passwords (see p. 286).
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Time Management The unit’s Calendar, Schedule, To Do, and Ann (Anniversary) applications let you easily structure and manage your time, whether scheduling appointments or providing reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.
The Calendar Application The Calendar serves as the unit’s “central exchange.” It’s a calendar that you can reference at any time for the correct date, and it’s also a management assistant, indicating important dates so that you can better manage your time and appointments. The application plays three major roles on the unit: l It is a reliable calendar that can show you any month from January 1901 to December 2099. l It indicates entries made in other applications, including Ann, Schedule, and To Do.
The Monthly view The Monthly view is the Calendar application’s default view, and appears every time [m] is pressed to open the application. r Selects and displays today’s date. 1 Monthly tabs l l l l r Change to other views. El IThe number of days in the year that have passed, the number remaining, and in which week the day fails. The flashing date indicates the currently selected date. There is an Ann entry on the highlighted day (see p. 119).
I L Displays current month if not already displayed. I- Changes to the Monthly view. Selected month Press (?%@I or [NEXT) to see the previous or next set of three months, respectively. You can display a Monthly view by touching the selected month. The Weekly view The Weekly view shows the schedule over a one-week period. To open the Weekly view, select a date in the Daily or Monthly view and touch IWEEKLY]. r I Selects and displays today’s date. r I r r Change to other views.
glance. The view must be selected from the application menu. Temporarily removes all Schedule and Ann entries from the Weekly and Daily views, (see p. 108). Change to other views. I Selected date Schedule entries are shown in five-minute blocks. l Shaded portions indicate times of the day when you have appointments or other commitments. Portions that are blackened indicate that you have more than one appointment during that period. l To see the morning or evening schedule, press a or I,), respectively.
Temporarily removes all Schedule and Ann entries from the Weekly and Daily views (see p. 108). Change to the Weekly view. Selected entry l. . :... . . . . . . . . . . . . . . ..,.............. ;.:.;. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . L- The number of entries for the current day. 2:00+._ . . ._ . *. .5:00RiSales '~ To"Do . . . . . . . . . . . . . . . . . . . . . . . . . . .Meeting . . . . . . . . . .
Entries in the Schedule, To Do, and Ann applications Finding entries using can be recalled from the Calendar’s Daily view. the Calendar In the Calendar application, views 1. Go to the Daily view. Schedule entries iInterview with Smith ,,__ 2. Select the entry you want to see in full. 3. Touch jmi. The selected entry is displayed in detail in the View mode. You can also touch the entry twice in the Daily view to go directly to the application’s View mode.
GO TO A SPECIFIC DATE Lz-Current! d a t y selected e 2. Enter the date you want to select in the order of month, day, and year. Prefix single-digit months and days with a 0. 3. Touch [GO) . The selected date will appear in the current Calendar view. -t The Calendar application menus You can calculate a date some time in the future or the past using the Calc application. See p. 174.
The Schedule Application The Schedule application allows you to enter appointments, times and dates for meetings, parties and events, and set an alarm to sound prior to or at the time of a scheduled entry. This makes it easy to organize your entire day and always arrive at appointments on time. Schedule entries are indicated on the Calendar’s Monthly view with a small black dot next to the date of an entry, providing an overview of your schedule.
IBar g r a p h DATE: 3/15/1994 . . . ..- - -....#/D/Y= ------ -.-._....... 1-11 . ..I-..---...-....? . ..-......-..-............. IEME:“..I...: . . . . . . . . “...“...,z . ..-. -L -.--..............-.. !?t .-........ .!. . . . . . . . . ...” *f 4. Enter the party’s starting time from the keyboard. Type 08 30 and press IPM) . You can also enter the starting time using the bar graph, Touch m to display the evening bar graph and then touch beneath 8:30 with the touch pen. DATE: . . . . . M/D/Y= . I. " . .
Press (NEW) if you want to make another entry on the same day. -t Finding entries You can also select a date for the new entry using the application menu. See p. 99. Using the Index mode 1. Go to the Index mode. J A N l&1994; 1”‘2:‘8‘tjf;-Tsales”Meeting”at.,, $3:BEi~+~Interview with..?;-. ‘JiN”.12”‘i5Gc.. ................... .!. ............. j_f_. . . . . .............................................................................. JAN 13 19941 $3:BBfi+jVisit to SerVlCe.............. ... ...!. . ......
-t You can also jump to entries by specifying t he date. See p. 99. Using the Calendar view You can access the Schedule entries from the Daily view of the Calendar application by touching the desired entry twice. (See p. 89 for details.) Using keywords Even though you cannot remember the date of an event or appointment, if you know the contents and/or a word that appears in the DESCRIPTION field of the entry, you can access the entry in the following manner. 1. Press (SEARCH). The SEARCH window appears. 2.
5. Touch LSTORE]. The new, edited entry is now stored. You can also use cut and paste to move appointments. You can delete single entries or groups of entries. Deleting entries -t For a full explanation of deleting filtered entries, see p. 215. Deleting single entries 1. In the Schedule application, select the entry you want to delete in the Index mode or display it in the View mode. Or in the Calendar application, select the entry you want to delete in the Daily view. 2.
Deleting all entries All Schedule entries can be deleted at one time using the application menu. 1. Press (m] and then touch -1 in the Index or View mode. 2. Select DATA DELETION. A submenu appears. 3. Select ALL SCHEDULE DATA. A warning message will appear asking if you are sure you want to delete all the entries in the application. 4. Touch m/ (or 1-1 to cancel the deletion). It is not possible to delete all entries simultaneously if the unit is locked. See p. 282.
3. Select the desired period for deletion. A warning message appears asking if you are sure you want to delete all the entries for the selected period. 4. Touch pj (or m] to cancel the deletion). You can also delete Schedule entries for the selected date in any Calendar view with (s) . */ l l l Selecting a specific date Deletion of entries over a specific period cannot be done if the unit is locked (see p. 282).
If you would like to make a new entry, press [NEW) , or if you would like to view other entries on that date, press [E] o r (PREVJ. Making entries for recurring and extended events Using the Schedule application’s Repeat function, you can copy entries to other days or dates without having to type in each one individually. This is convenient for those appointments, meetings, and other events that are held regularly.
REPEAT THIS ENTRY DATE JUN 24,1994 FRI WEEKLY is the default repeat setting. 7. Touch Il. 8. Enter the number of additional days on which the event will repeat. An entry can be repeated up to 999 times. In this case, type 4. REPEAT THIS ENTRY DATE piT-&pq JUN 24,1994 FRI 9. Touch -1. Your five-day vacation is now stored. You can confirm that your vacation has been entered by looking at the Calendar view.
l l Setting a Schedule alarm To repeat an entry that has already been stored, select it in the Index mode or display it in the View mode, then proceed from step 6 above. Events like “the second and fourth Thursday of each month” can be generated by making two different schedule entries and repeating each one. A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings. You can set an alarm for any entry that has a starting time set.
5. Move to the DESCRIPTION field and type Lunch with Jo. 6. Touch (STOREI. 4 appears at the top of the display indicating that any set alarms will sound when their respective times are reached. */ l l -t If you want to set the alarm at the schedule’s starting time, skip step 3 above. To set an alarm for an entry that has already been stored, display the entry in the View mode and press 12nd) (m). This will set the alarm at the entry’s starting time.
The To Do Application The To Do application is a valuable organizational tool to help meet deadlines and to add structure and efficiency to your work and the goals that you set for yourself. This application allows you to organize and track tasks and objectives, to assign them a level of priority, and to assign up to five categories to each entry, making it possible to access them in a variety of ways.
Assigning priority to entries In the PRIORITY field you can enter a number (O-9) or letter (A-Z) (but not special or accented characters), which then act to indicate the importance of a task or project. (Numbers are given priority over letters.) Enter the following information: Prepare Alpha project proposal for John Description I Priority 1. P r e s s ( T O ) . 2. Press rNEWl . The Edit mode opens. loEsCRIPTIoN OUE. OATE . . . . f. . _ _ . . _ _ _. . _ __ . _ __ _/. . ./ . (. ,. .) . . . . . __..... . ..
Assigning due dates to entries Enter the following information: Sales report Description Mar 70, 1994 Due Date In the To Do application, 1. Press (NEW) . 2. Type Sales repot?. 3. Move to the DUE DATE field. Enter the due date in the order of month, day, year. Type 03 10 1994, 4. Touch (STORE!. Entering a monthly goal If you enter only the month and year in an entry’s DUE DATE field (with no specific date), the entry becomes a “monthly goal,” and will be displayed in the Monthly view of the Calendar.
?I 1; 1’: 12 12 1: 15 21 28 22 23 29 30 16 17 18 19 24 27 2; 31 20 2; J Touch the description in the dotted - border box to access the Index mode for monthly goal entries. Finding and Using the Index mode reviewing 1. Go to the Index mode. entries I Priority Selects a file.- 1 with no assigned ,Indicates an entry priority. The Index mode in the To Do application can show entries based either on their priority level or their due date.
*f Touch the entry twice. The entry is displayed in the View mode. Using the Calendar views To Do entries are indicated with an ! beside their due dates in the Monthly view of the Calendar application. In the Daily and Weekly views, you can get a clear overview of the To Do entries by temporarily eliminating all Ann and Schedule entries from the current view. 1. Press ~CALENDARL 2. Go to the Daily view. 3. Touch -1. All Ann and Schedule entries are hidden from view.
Using keywords Usino the contents of any fields, including the DUE DATE and PRIORITY fields, you can access desired entries directly. a In the To Do application, 1. Press (I!ZWZFi) . The SEARCH window appears. 2. Type in any word you remember in the entry you are looking for. This word may appear in any field of the entry. 3. Touch -1. If you still do not see the desired entry, touch v] display the following matching entries. 4. lw Editing entries to Touch (DONE1 when you find the entry you want.
which makes it easy to check completed entries when you check your schedule for the day, or in the To Do application, which lets you check off a Monthly goal entry or a task that you have completed before its due date. Checking off entries using the Caiendar I. Press (CALENDAR). 2. Go to the Daily view. 3. Display the date you want to check, or touch -1 if you want to check today’s schedule. If the entry you want to check off is not displayed, press II) until it appears. THURSDAY MAR 10,1994 . 9 .
today. The entry is now resorted into the DONE ENTRIES file. us If you mistakenly check off an entry as completed, you can uncheck the entry by touching the check box or pressing (\I) again. However, if you do this, the entry will be stored without a due date. Checking off entries in the To Do application 1. Select the entry in the Index mode or display it in the View mode. ........ . ........... . ......... ........ ........ i.. ... .............. .._ ............ ...” ...... . .................
I?3 If you mistakenly check off an entry as completed, you can uncheck the entry by touching the check box or pressing a again. However, if you do this, the entry will be stored without a due date. -t Once a project or task is completed, and you no longer need the To Do reminder, you can delete the entry, or groups of entries, which will free up memory in the unit. See p. 117. Using categories uz A category is a field that can contain keywords of up to 12 characters that you specify.
4. Enter the category. Type Phone Call. 5. Move to CATEGORY 2. Type Alpha Pro. DESCRIPTION iCal Frank about4 ._..____._.____..._..................: . !Alpha . . . .Project ..____.._.................................................................... itdr’iJ/Y= 3/12,‘1994(SAT). . . DUE DATE _._.........____...........,.........: ._..._.__.,...,_.___..................................... i PRIORITY . .__ ___ __ _. . . ._.__ __ ; ___ _. __._.. .._ ._ _ . . . . . . CATEGORY 1 !Phone Call CATEGORY 4 6.
CATEGORIES Elmm /. . . . . . . . .. . . . .. . . . .. . . . . . . . . +.pg 3. Select the desired category and touch 1 SELECT] . kf Touch the desired category twice. The category window closes and the selected category is entered in the entry. 4. Touch -1. *f Is You can also open the CATEGORIES window using the menu. In step 2, press (&ii%@, touch v], and select CATEGORIES. You cannot use the same category more than once in the same entry.
3. Select the category that you want to check by touching it twice. All entries that have been assigned the selected category are shown in the Index mode. You can return to the view screen by touching the category tab once. B Adding categories to the category list You can add a category directly to the category list at any time in the To Do application. You can have up to 32 categories. *r 1. Press (MENU), touch (MODIN], and select CATEGORIES. If YOU are in the Edit mode, touch [CATEGORIES 1 .
recommended to use the category list so the changes will be reflected in all entries that category is assigned to. You can edit a category at any time in the To Do application. 1. Press (MENU), touch -1, and select CATEGORIES. 2. Select the category you want to edit. 3. Press [EDIT). If the category is currently being used in an entry, a message asks if you want to edit it anyway. Touch I=\ to proceed. An EDIT CATEGORY window opens. 4. Make any desired changes. 5. Touch ISTORE].
Deleting single entries 1. Select the desired entry in the Index mode or display it in the View mode. Deleting entries 2. Press (MENU) , touch -1, and select DATA DELETION. A submenu opens. 3. Select SELECTED ENTRY. A warning message will appear asking if you are sure you want to delete the entry. 4. Touch p[ (or p] to cancel the deletion). */ You can also delete single entries by pressing (E) in step 2 above.
A warning message will appear asking if you are sure you want to delete all the entries in the selected file. 4. Touch l-1 (or 1x1 to cancel the deletion). It is not possible to delete all entries in a file simultaneously if the unit is locked. See p. 282. Deleting all To Do entries You can delete all of the To Do entries in all files. 1. Press (m) , touch II , and select DATA DELETION. 2. Select ALL TO DO ENTRIES. A warning message will appear asking if you are sure you want to delete all To Do entries. 3.
The Ann (Anniversary) Application The Ann (Anniversary) application makes it easy for you to keep track of annual events, such as wedding anniversaries and birthdays of friends, relatives and business associates. Once entered, the dates of annual events are displayed on the Calendar highlighted in white on black, making it possible to prepare for them well in advance every year. Making new entries H There are two files in the Ann application.
4. Move to the DESCRIPTION field. 5. Enter the description of the event. Type Jo’s Birthday. OATE JM/D= 5117 ESCRIPTION iJo's Birthday4 6. Touch -1. The entry is now stored. Making new entries in the ANN 2 file Enter the following in the ANN 2 file: The second Sunday in May Day Description Mother’s Day In the Ann application, 1. Press (MENU) and then touch IVIEWs] . 2. Select ANN 2. The Index mode opens. 3. Press CNEW) . The Edit mode opens.
5. Move to the DESCRIPTION field. 6. Enter the description. Type Mother’s Day. 7. Touch l-1. -k’ Finding entries In the Index mode, you can select a file simply by touching an index tab for the desired file. Entries are stored in chronological order in each file. Using the Index mode 1. Go to the Index mode. 2. Select the file by touching the appropriate tab. If the desired entry is not displayed, press (m) or (m) . 3. Select the entry and then touch wj to display the entry in full.
4. Touch -1 when you find the desired entry. IET Editing entries This function does not distinguish between upper- and lower-case letters. 1. Select the file in which the desired entry is stored. 2. Select the entry in the Index mode or display it in the View mode. 3. Press [m] to open the Edit mode. 4. Make the desired changes. 5. Touch -1. The new, correct entry is now stored. Deleting entries Deleting single entries 1. Select the entry in the Index mode or display it in the View mode. 2.
3. Touch ]YES] (or pi to cancel the deletion). *f You can also delete all entries in both ANN files. Simply select ALL ANN FILES in step 2 above. lw It is not possible to delete all entries simultaneously if the unit is locked. See p. 282. q The Ann application menus Selects specific text or entries for deletion (see p. 122).
724
Creating Your Own Database This chapter will discuss using the Tel (Telephone) and User File applications. The two applications are actually identical in the way that they function, except that they have different default file and field names to accommodate different types of information. The flexibility of these applications allows you to manage a wide variety of information, from a simple address book to an extensive restaurant guide or even a listing of your favorite movies.
The Tel and User File Applications Each application comes with three files (or directories). l The three Tel files are all set up by default to manage a simple address book. Each entry is set up to contain three fields (Name, Number, and Address). l The three User File directories are set up by default as follows: Business card file containing eight text USER FILE 1 fields (Company, Name, Position, Ext./Direct, Department, Tel.
Making new In the Tel or User File application, entries 1. Select the file in which you want to store the information using the procedure shown above. 2. Press [NEW). The Edit mode opens. 3. Type in all the information desired in each field. l In the Name field of a Tel entry, enter the last name first if you want to sort entries by last names. l You must always enter information in the first field. !Hamil ton 01. .ivia ._NAME .__.._____.. _____.,. . . . . . . .~ . ..__.....___.....__.....! . . _. . . . .
*< 4. Select the entry, then touch ml to see it in detail. Touch the entry twice. Search by heading If you know the contents of the first field of the entry you are looking for, the Go To search is a very fast way to retrieve the entry. 1. In the View or Index mode, type in the first few letters of the first field of the entry. The GO TO window will open, filled in with the letters you have typed. 2. Touch ml. l If you do not see the entry you are looking for, press (m) until you do.
1. Select the entry in the Index mode or display it in the View mode. Editing entries 2. Press (iZ). The entry opens in theEdit mode with the cursor in the first field. 3. Make any desired changes. Touch -1 at any time to discard any changes you have made. 4. Touch mj when you have finished. The message “Stored!” will appear briefly, indicating that the changes are now stored in memory. If you changed the contents of the first field, the entry is resorted based on the changes. Deleting single entries 1.
A warning message will appear asking if you are sure you want to delete all entries in the selected file. 4. Touch (YESI (or [NO] to cancel the deletion). *r You can also delete all entries in all three of the application’s files. Simply select ALL TEL FILES or ALL USER FILES in step 3 above. It is not possible to delete all entries either in a single file or in all three files simultaneously if the unit is locked. See p. 282.
6. Press (2nd) km) to paste the picture into the field. .TEL . . NUMBER . . . . . 1212-555-1212 . ..._.." ..___..._......_ .p-...".. . . . . . . . . . . . . . .--.---.. . . . . . . . . . . . . . . . ."_. . . . .. FAX NUMBER i212-555-1253 . . . . . . . _. . . . . . . .-. . . . . . p."..." . . . . . . . . . . . ..." ..-.. I . . w. . . . . . . . . . . . . . . . . . . . . ." . . . . . . . . . . . . . . . . . . . . . . . . .ADDRESS . . . . . . . . . . . . . ..._.."Sharp . . . . . . . .Plaza, . . . . . .. . . .
5. Copy the revised picture and paste it back to the picture field in the Tel or User File entry opened in the Edit mode (see p. 136). Be sure to touch -1 after pasting to store the entry with the new picture. Deleting the contents of picture fields 1. Open the entry in the Edit mode whose picture field contents you want to delete. 2. Move to the picture field. 3. Press [DELj. The picture is opened with a message asking if you are sure you want to delete the contents of the field. 4.
The User File application menus EYIEWS * USER FILE 1 USER FILE 2 - USER FILE 3 t L.F ILTER ON/OFF b- ’ 1 L EMODIFY SET SECRET STATUS b DATA DELETION CONFIGURE USER FILE 1 b CONFIGURE USER FILE 2 b- CONFIGURE USER FILE 3 b- - I Selects the USER FILE 1. Selects the USER FILE 2. Selects the USER FILE 3. Turning the Filter function on allows you to view only specified entries (see p. 214). Sets the entry as secret or non-secret (see p. 284). Selects specific text or entries for deletion (see p. 129).
3. Select FILE NAME. The FILE NAME window opens. file k+Xurrent n a m e 4. Press Ial (%@ to clear the current name. 5. Enter the new name (up to 10 characters). Letters, numbers, and symbols can all be entered. 6. Touch -1 to store the new name. (Or -1 to cancel any changes and leave the original file name.) Configuring fields If you do not want to change the number of entry fields, skip steps 1-6 below. 1. Press (TEL) or (-1 to open the application that you want to set up the fields in. 2.
used in this file. 4. Move to “Number of fields” and press (al (E) to clear the current number in the field. 5. Enter the number of fields that you want your entries to have. If you decrease the number of fields for a file that has some entries stored, fields will be deleted from the bottom of the file until the decreased number of fields is reached. The information stored in those fields will also be deleted. 6. Touch (STORE1 to store the number of fields you entered.
l Touch TEXT-PICTURE to toggle between the two data types. 10. Touch -1 when you have finished. (Or -1 to cancel the changes and leave the fields as they were.) l l If you change the data type setting of a field between TEXT and PICTURE, all entries made in the field at the previous setting will be deleted. The data type for Field 1 is TEXT and cannot be changed. You can specify PICTURE for any of the remaining 15 fields.
Field name INDEX FORM : 13-COMPANY ! 13 NAME ._.................... -... . . . . . . .I . . . . . . . .. . . ...+-..... . . . . . . . . . . I . . . . . . . . . . . . i0 POSITION . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i,. . . . . . . . . . . . . . . . . . . . . . . . . . I. . . . . ". . . . . . . . . . . . . ". . . . . . . . . . .EXT/OIRECT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ^. . . i . .i0 10 . . . . . .
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This chapter explains the features of the Notebook application, the unit’s built-in word processor, and the Outline application, a simple but powerful outliner for structuring your thoughts, ideas, and writings. Used together, first outlining a document and then developing it in the Notebook, these two applications provide powerful word processing capabilities in a hand-held device.
The Notebook Application The unit’s Notebook application provides you with a simple yet powerful means of recording information, from notes at a meeting and letters to passages of a speech. As with a standard word processor, the Notebook lets you set margins, tabs and indents, select A4, letter, or legal page size, turn word wrap on or off, and change fonts. With a printer connected to the unit, this gives you the capability to print out attractive full-page letters, reports and other documents (see p.
1. Press (-1 to open the application. As with the other applications you have used, the Notebook application opens in the Index mode. 2. Press [NEW). 3. Enter the contents. Type the letter above. It is not necessary to press IJ) at the end of each line. The unit will automatically forward the words to the new line which would be split between two lines.
Making a new entry based on an existing entry Once you have written this letter to Frank, you may need to write a similar letter to someone else. Rather than having to format another letter, you can instead make a copy of an existing letter and simply change the new person’s name and address. The unit allows you to quickly make a copy of an existing entry which you can begin editing immediately. 1. Select an existing entry 2. Press (2nd) [-i%i7]. 3. Make any necessary changes to the entry.
*/ a n d [M) You can also use [w) . 3. Select the entry, then touch (VIEWI to see it in detail. *< Touch the entry twice. The full entry is displayed. If an entry is so long that it cannot all fit on the screen, you can press (E) or (NEXT) to move through the entry one display screen at a time, or (rl or (rl to scroll one line at a time. Search by title 1. In the View or Index mode, type in the first few characters of the title of the entry you are looking for.
4. Touch IDONE] when you find the entry. cw Editing entries The Search function does not distinguish between upperand lower-case letters. 1. Select the entry in the Index mode or display it in the View mode. 2. Press (EDIT). The entry opens in the Edit mode. 3. Make any desired changes. If you are working with a long piece of text that goes off the display, use m or m to scroll up or down line by line, or use [m) or [m) to move up or down within the text one display screen at a time. 4.
A warning message appears asking if you are sure you want to delete all entries in the application. 3. Touch (YES( (or mi to cancel the deletion). It is not possible to delete all entries simultaneously if the unit is locked. See p. 282. Changing the character size on the display You may find that there are times when you want to make the characters larger so that they will be easier to read. This is easy to do. To select a large character size, simply touch -1 in the Edit or View mode.
Searching for specific words in the text When editing or revising an entry in the Notebook application, you may want to change or delete only a single word or one string of text in that entry. Or you may simply want to locate a word or text string while viewing an entry. The FIND TEXT feature in the application menu makes it easy to find up to a 20-character string of text (including spaces). 1. In the View or Edit mode, press (m) , touch -1, and select FIND TEXT k Press (2ndj [F).
richness to the way your text appears, and can be used, for example, to differentiate titles of books and other works from regular text or to emphasize importance. The styles are included when you print a document on a printer that is compatible with your unit (consult your printer manual). 1. In the Edit mode, press (m) , touch II and select SET FONT STYLE. A submenu appears. An asterisk indicates the current font style settings. (SET INDENTS Y 2.
The settings remain in effect until another font style is selected. To change the font style back to plain or to another style, repeat the above procedure, making the appropriate selection. *< You can also use keyboard shortcuts to change the font style, which make it possible to change font styles “on the fly” from the keyboard.
You can specify as many indents as you want in an entry. However, it is not possible to change the setting in the middle of a paragraph (which ends with J). The maximum number of characters you can specify for indents depends on the page format (see p. 153). 1. In the Edit mode, place the cursor on the line where you want to start indenting. 2. Press [MENU) , touch -1, and select SET INDENTS. Indicates the current setting in the cursor position line. \ SET INDENTS ; INDENTING i III f 0 . .LEFT . . . . . .
EG? Turning indenting on automatically sets FIRST LINE to 1, its minimum value. If you have set a LEFT indent, and want to indent the first lines of paragraphs even further than this, note that the indent settings are always counted from the far left margin and so the FIRST LINE setting must be greater than the LEFT indent setting. &3 lNOTEBOOK tlii-&@Jl [ LARGE 1 I STORE 1 ENrn I/ ‘ITLEiLetter to Frank LEFT indent RIGHT indent Mar 10~ 1994 II Mr.
follows or is entered subsequently is laid out according to the new setting. I@ l l If the cursor is positioned anywhere within a paragraph, the whole paragraph and all text following it will be laid out according to the new setting. A setting change can only be made starting from a line which is immediately preceded by J. If you have changed any of the indent settings and attempt to store the new settings without selecting ON in the INDENTING field, the unit will prompt you to recheck the settings.
2. Move to the field you want to change and enter the desired number of characters. 3. Touch -1 when you have finished making all the desired settings (or 1 CANCEL 1 to leave the original settings). Turning word wrap on and off Word wrap automatically moves text which will not fit onto the end of a line to a new line, preventing words from being split when you type. The default setting for the unit’s word wrap function is on. There may be times, however, when you want to turn off the word wrap function.
part of the page text is entered to-the same size as the display. I 1 inch top margin +-+ Organizer 1 inch Display left margin 4.16 inch right margin 4 - US full-size letter page El 8 inch bottom margin Default magin settings If you want to change the default margins, for example, to print full-size documents, you can do so for individual entries using the application menu. 1. In the Edit mode, press [NIENU) , touch 1-1, and select SET PAGE FORMAT.
2. Move to the margin field you want to change-TOP, BOTTOM, LEFT, or RIGHT-then use (K) to delete the current values, and enter the desired ones. 3. Touch -1. The new page format for the entry is now stored. With a page format that is larger than the unit’s display, the display functions as a floating window and moves around the page. You can type text continuously and the display will automatically shift across the page.
View page layout If you are working with a full-size page, and you want to check that text is formatting properly on the page, you can do so using PAGE LAYOUT in the application menu. While this function does not allow you to read the entered text, it does show you the full page at one time. 1. In the View or Edit mode, press (m) , touch 1-1, and select PAGE LAYOUT. Current page/total number of pages 2.
SET PAGE FORMATS WORD-WRAPPING OFF I PAGE . . -. . . . -. SIZE I" . . . .-.-. . . . i."." . . . . -- -. I . . - -. . .- I" . . . . . - -. , TOP . . . . . . . MARGIN . . . . . . . . . . . . . . i. . .1 . . . . . . . . . . . . .- . .- . -. - ._ . . . . .^_. . . . . . . . .BOTTOM . . . . . . . . . . . . . . . MARGIN ". .I . . . . . . . . . . . i . " . 8. . . . . . - . . . . " ." . . . . . . . . . . . I . . . . . . . . . . . . . . I -. . LEFT MARGIN .-.---__. ._..I . . . . . . . . ... . .: . 1. . . . . . . . .
The Notebook application menus Pfwl i Locates a text using (of up to 20 characters) in an entry (see p. 146). BREAK SET SECRET STATUS b- DATA DELETIDN bSET FONT STYLE SET PAGE FORMAT Inserts a page break at the cursor location (see p. 154). Sets the entry as secret or non-secret (see p. 284). r Selects specific text or entries for deletion (see p. 144). Sets the character (font) style, such as bold, underline, italic (see p. 146).
Creating an outline Below is an example of how a price list might look in the Outline application in full view mode. &ware Products PS-117 $99.95 *Accessories PB-101A $49.95 +Parts $65.00 $29.00 Each individual topic heading is marked with a diamond. Up to 20 characters can be used as the title of an outline, and each single topic can contain up to 2,048 characters. Enter the outline above. 1. Press (OUTLINE) to open the application. 2. Press (KEW). A title window appears. T y p e in title: 3.
5. Type the first subtopic, pressing IJ) at the end of each line. When you begin typing, the display automatically switches to the Edit mode. l 1994 Product Prices *Hardware Products4 PB-101 $ 1 9 9 . 9 5 $120.00tl PB-la2 $ 1 7 9 . 9 5 $110.00- 6. Touch -1. Alternatively, you can press (CANCEL) to discard the text you have entered. This will not cancel the entire outline but only the topic that is about to be stored.
Finding outlines Outlines are stored in alphabetical order according to their titles. Using the Index mode 1. Go to the Index mode. 2. Touch a tab to display the entries stored there alphabetically. 3. Select the desired entry and touch ml to see it in detail. *r Touch the desired outline twice. Search by title 1. In the Index mode, type in the first few characters of the title of the entry you are looking for. The GO TO window will open, filled in with the letters you typed. 2. Touch m].
4. Touch ml when you find the entry you want. ua Displaying full topics The Search function does not distinguish between upperand lower-case letters. In the default settings, the Outline is set to display only the first line of each topic. You can change this to display an outline in full. 1. Display the outline you want to work with in the View mode. 2. Press [m), touch II, and select 1 LINE/FULL VIEW. A submenu appears. An asterisk indicates the current selection. 3. Select FULL TOPIC VIEW.
Selecting topics Simply touch anywhere on a topic to select it. The flashing diamond indicates the currently selected topic. You can also move between topics one by one, using the cursor keys. Press m ( to move directly to the last topic and m m to move directly to the first topic, i.e. the title. Editing text Only one topic can be edited at a time. 1. Display the outline you want to revise in the View mode. 2. Select the topic you want to edit. 3. Press (iZi7).
1[11 is displayed to indicate the insertion position. 3. Move [II to the desired location using m and Ir). 4. Type in the new topic. 5. Touch -1. Press l-1 at any time before touching -1 to cancel the insertion. *r You can also add a topic between existing topics by first selecting the topic after which you want to insert the new topic, then simply starting to type the new topic. Moving topics Even after you have stored a topic, you can change its location easily. 1.
If the entry is in the one-line view mode, select full view mode (see p. 168) to display all the hidden parts of the outline. 2. Press (m) , touch -1, and select JOIN/SPLIT TOPIC. A submenu appears 3. Select JOIN 2 TOPICS. The topic you selected is joined with the one above it. 01994 Product Prices +Hardware Products PB-101 $199.95 $120.00 PB-102 $179.95 $110.00 &of bare Products PS-117 $99.95 *Accessories PB-101A $49.95 PB-1BB $99.95 $65.00 r--$29.00Parts Beginning of topic selected for joining. $65.
Product Prices *Hardware Products PB-101 $199.95 $120.00 PB-102 $179.95 $110.00 *Software Products $65.00 PS-117 $99.95 01994 *Accessories PB-101A $49.95 Parts $29.00 4. Move the cursor to the point where you want to split the topic (on the last character of the first topic). OUTLINE SPLIT 1 TOPIC INTO 2 *Accessories4 PB-101A $49.95 Parts4 PB-1BB $99.95 $29.004 $65.00 5. Press -1. The part of the topic following the cursor position becomes a new topic. If a topic that contains subtopics (see p.
4. Touch ml (or PI to cancel the deletion). */ us You can also delete a selected topic (family) by pressing (E) in step 2 above. If you select a topic for deletion, all the subtopics (see p. 167) below it will also be deleted. You may want to rearrange an outline beforehand to prevent this (see p. 169). Deleting an outline 1. Select the outline you want to delete in the Index mode or display it in the View mode. 2. Press (MENUJ , touch (I, and select DATA DELETION. A submenu appears. 3.
Using subtopics (children) The examples used so far have only contained one level of topics (excluding the title, which is always on the first level by itself). This simple outline form may be all you need to organize your information. You can, however, create subtopics for greater flexibility. Each subtopic belongs to the particular topic that is on the next level above it. A subtopic can, in turn, have its own subtopics: these can continue for 15 levels below the title.
touch -1. 3. Type in the first topic, then touch ]m] . 4. Press a to make the second topic a child (subtopic) of “Northeast”. *’ Touch the area to the right of + . The cursor is now indented one character. +A& Carp’s Branches *Nor theas t 5. Now type in the text of the topic, and touch v] when done. 6. Continue entering the outline until you get to “Central”. 7. Press m to place the new topic “Central” on the same level as “Northeast”. *< Touch the area to the left of + .
difficult to manage. The collapse function allows you to condense the view and later expand only those topics and families that you need to see. It hides all subtopics from view, displaying only first-level topics and the title. 1. Display the outline in the View mode. 2. Press [MENU), touch -1, and select COLLAPSE ALL. All subtopics are collapsed into their topics and eliminated from the display.
*f You can also expand a family to display only the next-level subtopics below the parent topic. Select the topic whose next-level subtopics you want to see and press CEXP/COL) or touch 0 for the topic. Restructuring families You can move, delete, join and divide families just as you can topics. You can also use 11) to move directly from a selected topic to its parent. However, these operations will affect the entire family regardless of whether or not the topic is collapsed and its subtopics are visible.
c. You cannot move a topic one character to the left if this action would split up a parent and child. Move the selected topic to another location and then promote it. l l The Outline application menus If you divide a topic that has subtopics (children), the second half of the divided topic will become the parent of these subtopics. The two parts of the original topic remain on the same level. You should not attempt to join a topic with a collapsed topic above it.
172
Desk Accessories The “desk accessories” are valuable utilities for everyday use. The Calc (Calculator) can perform on-the-fly calculations on numbers entered from the display or copied from other applications. The Clock can simultaneously display the day, date, and time in two cities of your choice. And with the Scrapbook application, you can make a drawing directly on the display, copy that drawing to another application, or even send it by fax directly from the IQ-8900/IQ-8920.
The Calc (Calculator) Application The unit has a 1 O-digit calculator which performs mathematical operations, including square root and percentage calculation, and can also calculate duration of time based on a date, such as the number of days you have to complete a project. In addition, it has a paperless printer feature, which displays all calculations in a vertical column on the display.
l l l l -t The paperless printer Press (,I to erase the last digit typed. E on the display indicates an error. Touch [CCE 1 to clear the error. Touch I+/- to change the sign of a displayed value. To perform a square root calculation using the keyboard, press m a (on the bottom row). For other calculation operations, see p. 181. In the basic calculator mode, only the results of a calculation are displayed.
b marks the starting entry. The value on the display of the key pad is the value you have just entered or final result of the calculation, as indicated by ENTRY or ANSWER, respectively, shown above the value. 3. Touch )=I to get the result. Checking intermediate results 1. Press (PREV) until you reach the line of the calculation you want to check. The total up to and including the highlighted line is displayed. 1- I n d i c a t e s the current step. 2.
Changing part of a calculation 1. Move to the line you want to change using [PREV] . 2. Enter the new operator and value then press (m). 3. Press [m) again to get the new answer. Deleting a line 1. Move to the line you want to delete using [m) . 2. Press (DEL) . 3. Press [ENTER) to get the new total.
4. Enter the ending date. 5. Touch -1. The number of days between the two dates is shown. as l l if you make a mistake, touch -1 to return to a previous step. If you enteran invalid date or other value, for example if you forget to enter the year, the operation will not be reco nized and nothing will happen when you touch pj&m-1. Calculating a date by specifying a number of days 1. Touch lW[ to call the date calculator. The current date is the default starting date.
You can continue to calculate dates in the future or past using the calculated date as a new starting date; after a date is calculated, touch F] or I-1 , respectively. The calculated date is automatically entered in the FROM field. Proceed from step 4 above. *f If you make a mistake, touch 1 CANCEL 1 to return to a previous step. You can perform calculations that are written out in an entry of any application using the Calc application. You can also transfer calculated values into an entry.
From Calc to entry 1. After a calculation, touch the value displayed in the Calc window to highlight it, and press (2nd) Icopv) . 2. Open an entry in the Edit mode of an application and touch the position where you want to enter the calculated figure. 3. Press (2nd) (PASTE). Now the copied value is included in the entry. When E appears 180 When any of the following situations occur? the error indicator E appears. Touch II to clear the error.
Calculation examples Calculation Example Operation Display (answer) Arithmetic 12x3+5= (-24) + 4 - 2 = 1 2 p-J 3 1+15 l-q 2 4 I+/- 1+14 / _ I 2 m 41. -8. Constant 34 + 57 = 45 + 57 = a4 I+! !j7 m The addend 4 5 I = becomes a constant. 91. 102. (Subtraction and division are performed in the same manner.) 68 x 25 = 68 x 40 = 68 m 25 m The multiplicand 40 I=[ becomes a constant. What is 10% of 200? What percentage is 9 of 36? 2 0 0 p?--/ 1om 20. 9 m 36 m 25.
The Clock Application The unit’s built-in clock makes it possible not only to know the correct time in your area, but also to know the time in other cities or any region around the world. The Clock is used as the reference time by the Calendar, Schedule, and To Do applications. In addition to these features, daylight saving time (DST) can be enabled for any city you designate. To view the Clock, simply press and hold [CLOCK). Home city (see below) Local time World city (see p.
4. Type the first letter of the name of the country where the city you want to select is located. (For example, if you wanted to select San Francisco, you would type U for United States.) Then use [m) arid INEXT) to display the city you want. I l I d 5. Touch the desired city. Use (rl and m to select a city. *f 6. If daylight saving time is currently in effect for the selected city, touch 1 DST ON +OFF 1 to specify this. This advances the Home time by one hour.
Setting the 1. Press (m) and touch ml to open the TOOLS time and menu. date 2. Select SET CLOCK. 3. Select ADJUST TIME/DATE. The TIME/DATE window opens. The window has three fields-Home Time, Time System, and Home Date. 4. Enter the current time and press IAM) or IPMj . Enter a 0 before a single-digit hour or minute entry. *f 5. Move to the TIME SYSTEM field. Press (-1 to select whether you want the time shown in 12- or 24-hour format. Touch the desired setting. 6. Move to the HOME DATE field.
You can find out the time anywhere in the world using the Clock application, based on the difference between the time in the Home city and the selected region. Specifying a city as the World city will display the time in that city when you press and hold ICLOCK) . London is the default World city. Checking the time in a city 1. Press (m) and touch 1-1 to open the TOOLS menu. 2. Select SET CLOCK. 3. Select CHANGE WORLD CITY. A list of six cities appears.
CITY list, all cities in this list are in alphabetical order according to country name. 5. Type the first letter of the name of the country where the city you want to check the time for is located. Then use (w) and (E] to display the city you want. 6. Select the desired city by touching it. 7. If daylight saving time is currently in effect for the selected city, touch ] DST ON 4~ OFF ] to specify this. @ appears beside the city, indicating that daylight saving time has been set. 8.
You can set up to three cities by entering information in the three fields. In the unit’s default settings, New York has been designated as USER CITYI. 4. Move to the field you would like to change-USER CITYI, 2, or 3. 5. Press lo> [NEW) to delete the current setting and enter the name of your desired city. 6. Move to the COUNTRY field. 7. Delete the current setting and enter the name of the country where the city is located. 8. Move to the GMT (Greenwich Mean Time) field. 9.
s appears to the left of the city, indicating that DST has been assigned to it. 5. Touch ml. To unassign a city’s DST setting, simply follow the above procedure and touch 1 DST ON +.OFFj again (the button toggles between on and off). Enabling and disabling DST Once DST is assigned to a city, it remains in effect until it is unassigned. Once a year cities using DST will switch back to regular time. Rather than having to unassign DST for each city, you can temporarily disable the entire DST feature.
.. .... .. .... . . . ... . . ..... . . . .. .. .. . . . . . ...) . . . . . . . . . . . . . . . . . . . . . . DAILY ALARM 4: : . UNSET ..__..._........._......... i 7 -..._.___..................................... y. IIAILY ALARM 5; UNSET ; : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - . . . . . . . . .-. . . . _....................................... . ALARM .i : . . 6: . . . _.UNSET . ._._. . _. -. . +.---. ! -....:"...I . . . . . . .DAILY . . .._.................
To open the second tools menu, touch MORE TOOLS and select ENABLE/DISABLE ALARM. The ENABLE/DISABLE ALARM submenu opens. The setting in effect is indicated by an asterisk. 2. Select DISABLE ALL ALARMS. 0 disappears from the display. All alarms are turned off, i.e. no audible alarm will sound, until you use the above procedure to turn them on again by selecting ENABLE ALL ALARMS. However, the display will still indicate when each alarm reaches its set time, even when the unit is turned off.
General operations for graphic entries using the Scrapbook application were introduced in Chapter 2. If you want to review those operations, turn to page 77. -t Making 1. Press [SCRAPBOOK) to open the application. new entries A “blank page” opens. .\..........\..\.\................,,.....,..,,,,............. iBlank page... Please begin drawing or: iuse NEXT/PREV to view other pages. ; : : : : : I : \\....\.\..\..rrrr\........,,,................,.........,... : : : : : : : : : : 2.
Using the drawing tools The drawing tools add versatility and capability to creating graphics with the unit. The tools are selected from the MODIFY menu. Press (m) and touch 1-1. The MODIFY menu appears. Selects thin, thick, or “brush” drawing strokes. Selects a thin or thick eraser. -rSelects a black, gray, or white line pattern (white is equivalent to an r eraser). -Sets drawn lines to straight (ruler on) or freestyle (ruler off). L-Default drawing setting. Converts the touch pen to an eraser.
2. Draw a line to select the area you want. You select an area by drawing a line diagonally across it. The unit recognizes the line as a diagonal and places a rectangular box around it, which marks the area for an operation. Indicates the selected area. 3. Proceed to the sections below corresponding to the operation you want to perform on the selected area. To deselect an area, simply touch anywhere in the drawing area. 4.
4. Press (2nd) (PASTE) . as You cannot reduce or enlarge an area of graphics. No matter what size area you select to paste to, the cut/copied graphics (or a part thereof) will be reproduced at the same size as the original. -t To move or copy an entire area of graphics, see p. 130 or p. 209. Deleting sections of graphic entries 1. Select the area you want to delete. 2. Press (5Ei) . Adding text You can import text from other applications to the Scrapbook. strings to graphic 1.
6. Press (2nd) [%%I . The text is reproduced so that it fits in the area you specify with lines of text split over several lines if necessary. If the specified area is not big enough to contain the entire cut/copied text, only part of it will be pasted. Deleting entries Deleting single entries 1. Display the drawing you want to delete in the viewing page2. Press [DEL) . A warning message appears asking if you are sure you want to delete the entry. 3. Touch IYES] (or p] to cancel the deletion).
The DATA DELETION submenu appears. E WOOIFY ..,.....,\,.\....\.~,.. 1 : 2. Select ALL SCRAPBOOK DATA. A warning message appears asking if you are sure you want to delete all the Scrapbook entries. 3. Touch ml (or INa] to cancel the deletion). The Scrapbook application (VIEWS) menu 196 EVIEWS F I RST ENTRY LAST ENTRY FAX SEND Displays the first Scrapbook entry. Displays the last Scrapbook entry. Sends a fax of the currently displayed picture.
Features and Utilities for Added Power In addition to its basic features, the unit also provides an array of utilities that gives you even greater control over your information. This chapter introduces and explains those features, from cut, copy, and paste, to filing, filtering selected entries, and more. Not everyone will need to use all of these features on a daily basis-pick and choose from among them to find those that suit the job at hand and your own working style.
The Filer Application This unique and easy-to-use application allows you to manage your information by topics rather than by type of entry. Using Filer folders, you can organize information the same way as you would in your office. For example, suppose you have a project called “Andromeda”.
Assigning entries to folders There are two ways of assigning entries to a folder: you can assign a group of entries to one folder, or you can assign individual entries to one or more folders. No matter which type you decide to use, the entries themselves are not moved to or stored in the folder, they are simply assigned to it; the entries are retained in the applications that created them.
us l l If you select a folder that already contains entries and touch 1-1 , a message indicates that if you proceed, the existin entries will be unassi ned from that folder. Touchb YES to proceed (or?I NO to cancel the selection and choose another folder). You may notice that buttons for some applications are missing from the COLLECT ENTRIES window. It is not possible to create entries in the Calendar, Calc, and Clock application windows, so these applications are not included.
are displayed as the name of the folder (or UNTITLED is displayed if you collected secret entries without specifying a keyword). -f You can easily change the name as you like. See p. 202, “Naming or renaming folders”. Assigning a single entry to folders 1. Display the entry that you want to assign to a folder in the View mode of its application. El 2. Touch [m . A window opens. FILE IT \ I I ,%ewProduc t\ I / \ 3. Touch as many folders as you want to assign the entry to.
The entry is appended to any existing entries I n the selected folder(s). l.B If you select an empty folder to assign an ent I to, the first ten characters of the contents of the first text field of the entry are shown on the name label. + You can easily change the name as you like. See the following section, “Naming or renaming folders.” Naming or 1. renaming folders *r In the Filer Drawer, touch the name label to select any folder (except the IN folder) that you would like to name or rename.
Viewing entries via the Filer Once an entry has been assigned to a folder, it can be easily accessed using the Filer. The advantage to accessing information via the Filer is that you can browse through your information by topic rather than by application. 1. Press [66%] and go to the Filer Drawer display if it does not appear. 2. Select the folder containing the entries that you want to see then touch -1. (Only one folder can be opened at a time.) *’ Touch the folder twice.
Editing and deleting assigned entries Once an entry has been assigned to a Filer folder or folders, any changes made to the entry in its application will be reflected in all relevant folders. Before an entry can be edited or deleted, its application must be opened. 1. Open the desired folder. 2. Select the entry you want to edit or delete then touch pizq . 3. Perform the desired operation. 4. Press (ml when you have finished to return to the Filer Index.
5. Touch -1 to return to the Filer Drawer. Unassigning all entries from a folder You can easily unassign all of the entries assigned to a folder using the application menu. 1. In the Filer Drawer, select the folder you want to empty. 2. Press cm), touch IMODIFY], and select EMPTY THIS FOLDER. A message appears to confirm that you want to unassign everything in the folder. 3. Touch m] to empty the folder (or JNO] to cancel the operation). The name label is now blank, indicating an empty folder.
3. Select the folder that you want to merge the first folder with (destination folder). The contents of the first selected folder are appended to the destination folder. When merging folders, the name of the destination folder has priority. If there are duplicates of the contents in folders being merged, one of the duplicates is automatically deleted. 4. Touch (MERGE1 (or -1 to cancel the procedure). The folders are now merged and the Filer Drawer appears.
See page 248 for more information about unit to unit transfers. The Filer application menus ~WtlDIFY EDIT FOLDER NAME Allows entering or editing the Iname of a folder (see p. 202). Removes all entries from a EMPTY THIS FOLDER folder (see p. 205). DELETE FOLDER CONTENTS - I Deletes all entries assigned to a folder from the unit (see p. 206). Copying or Moving a Block of Text The unit lets you cut, copy, or paste blocks of text or selected areas of graphic images, using the application menu.
2. Drag the touch pen from the beginning to the end of the text that you want to move or copy. 3. Press [2nd) (CUT) if you want to delete the selected text so that it can be pasted to a new location. Press (m) (copy! if you want to make a copy of the text (and leave the original unchanged). The text is copied in the clipboard. 4. Touch ISTORE] if you want to store the original entry with any changes, or touch -1 to discard all the changes you have made to the original entry, including text cutting. 5.
Copying or Moving Entries The CUT/COPY/PASTE function provides a quick, convenient way for you to copy or move an entire entry to another location. Entries do not have to be in the same file or even in the same application-CUT/COPY/PASTE works across virtually all applications including those on a RAM card. Graphic entries, however, can be copied or moved only within the Scrapbook or to a picture field in a Tel or User File entry, or to the start-up display. 1.
l l or User File entry (see p. 130), or to the start-up display (see p. 280). Pasting Scrapbook entries in any other place only displays “(~PICTURE~~” there. Only text data can be moved/copied from a Notebook entry to another application. The format in which the entry was stored is not reproduced. Additionally, if a tab is included in the original entry, any subsequent text will not be pasted.
The Time Stamp and Date Stamp Functions The time and date stamp functions can be used to insert or “stamp” the current time and date anywhere in an entry, including time/date fields in applications such as Schedule and To Do. This is very convenient for keeping track of such things as telephone conversations or when tracking expenses. 1. When working in the Edit mode of an application, place the cursor at the location where you want to insert the time or date. 2.
you can easily insert words, numbers, and phrases (up to 32 characters long) in an entry with the press of a key. Registering your words or phrases There are no default words assigned to the unit’s [m) key, so to use the key you must first register your words or phrases. 1. Press [E) and touch m] to open the TOOLS menu. Select MORE TOOLS and then select SET UP WORD KEY. A list appears-now blank-which you will use to assign words to the Word key. ,. .......................... . . . . . . . . . . . . . . .
Inserting a 1. When entering or editing an entry in the Edit mode, place the cursor where you want to enter a word. word or phrase 2 Press [Xi%?]. with the . The RECALL WORD window opens, showing an Word key alphabetical list of the words you have registered. 3. Select the word you want to insert. Touch [PREVJ or (NEXT) to bring up more words if necessary. 4. Touch -1. The window closes and the word s is inserted in the entry at the cursor position.
all the display modes of an application until the function is turned off. You can edit or view the displayed entries normally while the Filter is turned on. The Filter function is available only in the Schedule, Tel, and User File applications. Turning the Filter on 1. Open the application-Schedule, Tel, or User File-containing the entries you want to work with. Go to the Index or View mode. 2. Press [ml, touch IVIEWs], and select FILTER ON/OFF. A submenu appears. 3. Select TURN ON FILTER.
5. Type the keyword(s) you want to use as a filter. In the Schedule, keyword(s) must be those that appear in the DESCRIPTION field. In the Tel and User File, enter keywords in as many-or as few-fields as you want. However, in picture fields, indicated by “[PICTURE],” you cannot enter anything. The more keywords you enter, the more selective the filtering process will be. 6. Touch -1. The filtering process begins and an Index page appears with the first entry that matches your criteria.
A message appears asking if you want to delete all filtered entries in the application. 4. Touch Lwl (or ml to cancel the procedure). All the filtered entries are deleted and the Filter function is turned off. Special Characters The unit has a seventeen-page menu containing 136 symbols and accented characters, such as u, i, and c, plus one page for 8 often-used symbols. These symbols and accented characters can be easily accessed and inserted into an entry.
5. If the symbol you just selected is an accent mark ( - , 1 , -* A h 0 or -), it will flash on the display. Type the letter you want to enter with that accent mark. uz 0 0 0 When you next open the Symbol menu, the character you selected is at the top of the first page. The unit automatically registers the 8 characters most recently selected from the Symbol menu in its first page, making it easy to quickly access characters that you use frequently.
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Your unit is a powerful pocket-size computer with self-contained functions that make it possible to accomplish a broad range of tasks, including printing. It has the flexibility to connect to other units and transfer data to desktop computers using the telecommunications functions, which are accessed through the PERIPHERALS menu. In addition, faxes can be sent from the Notebook, Scrapbook, and Filer applications.
The Peripherals Menu Prints entries in an application (see p. 225, p. 226 and p. 227). PRINT b- Sets up data exchanges with personal computers -I-(see p. 251). MODE 7Opens the Terminal mode, which is used for TERMINAL MODE modem communications (see p. 253). TRANSFER b- L Transfers data between 8900/9000 Series units IRAM CARD TRANSFER ,+, (see P. 244).
3. Set the IC card lock switch to the RELEASE position, (a red bar can be seen in the RELEASE position.) 4. Slide the IC card eject switch and remove the protection card. IC card lock switch IC card eject switch 5. Insert the IC card all the way into the card slot, with the back of the card facing up. 6. Set the IC card lock switch to the LOCK position. r@ 0 0 0 0 The unit will not turn on if the IC card lock switch is in the RELEASE position.
-t For a full explanation of using the unit with a RAM card, see p. 238. Printing from the unit You have great flexibility in what you can print out from the unit-from what is currently on the display to single entries to all of the entries in an application. The range of printing options depends on the particular application you are printing from. Entries and information can be printed on any standard parallel PC printer connected to the unit via the optional CE-IRI wireless interface.
l properly. FX Series: The unit supports the FX-80 and FX-850. LQ Series: The unit supports the LQ-510. To print from the unit to a printer, the optional SHARP CE-IRI wireless interface, as well as a standard computer printer cable, is required. See the operation manual for the CE-IRI regarding use with a printer.
(see your printer’s manual regarding the emulation modes it supports). If your printer does not support any of the printer models listed, touch MORE EMULATIONS and select OTHER (US CHARACTERS) to print U.S. character codes or OTHER (INTERNATIONAL) to print other character code sets. The “OTHER” settings make use of the unit’s “all-purpose” printer driver. Only text can be printed; graphic images cannot.
images also depends on your printer’s capabilities. 1. Open the display that you want to print. 2. Press (endj (PRINTSCREEN). Press m at any time to cancel printing. Printing a 1. Select the entry that you want to print in the Index mode single entry or display it in the View mode. 2. Press (2nd) (SEND‘). 0 0 Press ION) at any time to cancel printing. If you are in an application other than Notebook or Outline, you have to remove the paper manually after printing.
piimq . 2. Select FILTER ON/OFF, then select TURN ON FILTER from the submenu. Enter the information to define the entries you want to print. The more information you enter, the more selective the filtering process will be. 3. Touch 1-1. 4. Press (MENU), touch 1 PERtPHERALS) , and select PRINT 5. Select ALL [application name] ENTRIES. lrs Press (ON) at any time to cancel printing. -f For a full explanation of the Filter function, see p. 213. Printing Schedule entries for specific periods 1.
Printing all entries All entries in an application (or in a selected file in the Ann, Tel and User File applications) can be printed. To print all entries in an application, 1. Open the application containing the entries you want to print. In the Schedule, Tel and User File applications, make sure that the Filter function is turned off (see p. 215). 2. Press (MENU), touch 1 PERtPHERALSl , and select PRINT. 3. Select ALL [application name] ENTRIES. Press (ONj at any time to cancel printing.
Connect- 1. Turn off the unit. ing the 2. Connect the unit and the level converter by plugging one fax/modem end of the level converter into the unit’s Computer Link port. 3. Connect the fax/modem and the level converter by plugging the cable of the fax/modem into the converter. 4. Plug the fax/modem into a wall jack. 5. Turn on the unit. Wall Jack Converter (CE-137T) Setting fax/modem options To use the fax/modem to send faxes, you first need to configure it. With the fax/modem connected, 1.
Turn the fax/modem SET FP,XiMODEM OPTIONS -I- speaker on or off by - *-LINE TYPE : m PULSE ,------% /, \ L touching the relevant setting (turning the speaker on lets you hear dialling). Select the desired speaker volume by touching it. -Telephone lines use either pulse or tone dialing. Pushbutton phones generally (but not always) use tone dialing, and rotary phones use pulse dialing. Select the line type used at the location you are faxing from (different locations may have different line types).
Setting up the Fax Directory Any file in the Tel or User File application can be designated as the FAX directory. The designated file can be used normally in its application, while the names and fax numbers in the file’s entries are listed in a directory used by the fax function. The directory opens automatically each time you want to send a fax, allowing you to select the recipient from the names shown. 1. Press [m) and touch [PERIPHERALS I. 2.
You will need to enter your name and phone number as Setting up you want them to appear on the top of each faxed page your and on the cover sheet (if you decide to use one when personal faxing). information for cover To set this information: sheets & 1. Press II\IIENU] , touch 1 PERIPHERALS 1, and then select page GLOBAL SETTINGS. header. 2. Touch SET FAX OPTIONS and then select SET UP COVER SHEET.
the inside front cover of this manual). The unit will insert this information automatically if it has been entered correctly. Sending a You can fax a single Notebook or Scrapbook entry or you fax (Autocan fax an entire Filer folder. With the unit connected to matic the CE-FM1 fax/modem, and the unit turned on. dialing) , . From the Notebook: Select an entry and touch pimEiEj. From the Scrapbook: Select an entry, press [mj , touch -1, and select FAX SEND. From the Filer: Select a folder and touch m . 2.
Ils Making other changes to the number The unit does not have an automatic redial function when faxing. If the line is busy, “A line error has occured!” will be displayed and faxing will be terminated. In step 3 above, you may want to make other changes to the fax number or type in another number altogether. To do so, simply enter any number from the keypad (or keyboard) and then touch -1.
1. From the Notebook: Select an entry and touch piEmE, From the Scrapbook: Select an entry, press [MENU), touch -1, and select FAX SEND. From the Filer: Select a folder and touch -1. 2. From the Fax directory, simply touch lm . There is no need to select a recipient unless you select a cover sheet and you wish the recipient’s information to appear on it (see using a cover sheet later in this chapter). 3. Touch -1. The -1 button changes to -1 . You should hear a dial tone within a few seconds.
-f You may find that, in some cases, the fax number dials too quickly for a connection to be made. You can slow down the dialing sequence by inserting a comma (for example, after an area code) in the fax number field of the entry you want to send. Each comma inserts a one-half second dialing pause. To do this, open the application for the entry, and insert a comma at the appropriate place(s) in the fax number field using the usual entry procedures (see the Tel or User File sections for more information).
3. The name, position-company name and fax number of the fax recipient are entered automatically when you set up the Fax Directory (See pm 229). This information will appear on the faxed cover sheet. You can edit this information by touching the field and using the keyboard if you wish. 4. Touch ICALL] . The dialing screen appears. Use automatic or manual dialing procedures, as described (See p. 231 and p. 232). 5. Touch ]START1 . The faxing display appears.
2. Select GLOBAL SETTINGS. 3. Touch SET FAX OPTIONS and then touch SET UP SPEED BUTTONS. The display appears. 4. Touch -1 and enter a title and a fax number for each button you want to use. 5. Touch m[. Editing Speed button information In SET UP SPEED BUTTONS display, 1. Select the title or fax number to be edited. 2. Press [EDlTj. 3. Make your changes in the editing window that appears. 4. Touch 1-1.
Enhancing Capabilities Using a RAM Card A RAM card can be used with your unit in any of three ways: 0 to expand memory capacity, l as a means of sharing data with other 8900/9000 Series units, or of making use of data from 7000 or 8000 Series Organizers, * to backup the unit’s data. Before installing the RAM card, you must set the Secret function in your unit to match the Secret function setting in the RAM card.
unit’s memory. 3. Touch m] . (Be careful not to touch ml here or you will lose all the data in the unit.) A message will appear asking if you want to clear the card memory. 4. Touch PI. All data on the card will be deleted and the card can now be used in your unit. Memory expansion I@? The RAM card provides extra memory in the unit. While a RAM card does not expand the amount of main memory in the unit, it does add an auxiliary memory that can be easily accessed.
card. See the following section for more information. Backing up data to a RAM card us “Backing up” means making a separate copy of your data which can be kept in a safe place. This is the simplest and easiest form of insurance against losing valuable information. When you backup to a RAM card, any information already on that card will be lost. With a RAM card installed in the unit: 1. Make sure that the unit is unlocked (see p. 282). Press [ml and touch 1 PERIPHERALS 1 to open the PERIPHERALS menu. 2.
When you restore data from a RAM card, any existing information in the unit will be lost. Sharing data with another unit IGZ Data and entries can be transferred easily and quickly between 8900/9000 Series units simply by swapping a RAM card between them. You can receive data from 7000 and 8000 Series models (you cannot, however, move data from your unit to these models), and then work with that data, but it must first be converted into the format used on your unit.
Touch [q . Select the application on the unit that you want to append the card’s entries to by pressing its application key. In the Tel and User File applications, also select the file. To receive Business Card entries, make sure that USER FILE 1 is selected. Only the entries in the corresponding application or file on the 7000/8000 Series card will be copied. 5. Press (MENU) and touch [P~B~P~EBALS~ to open the PERIPHERALS- menu. 6. Select IMPORT OTHER FORMAT A submenu opens. 7. Select VIA RAM CARD.
your information to guard against losing it, or copy information so that you or someone else can work with it on another device. A summary of transfer devices, transferable data, and tasks a transfer device is most suited to is provided in the table below. Transfer device RAM card (See p. 238) Transferable data and direction of transfer (-+: send, t: receive) Peripherals required Most suitable task The quickest and most convenient way to backup (copy) data.
Transfer device Transferable data and direction of transfer (TX send, t: receive) Peripherals required Most suitable task Remote fax machines (See p. 227) Single Notebook and Scrapbook entries. Filer Folders + CE-137T level converter and CE-FM1 fax/modem Sending a fax (with or without cover page) of information stored on the unit. Remote computers, public E-mail services (See p.
us 0 0 0 Press m at any time to cancel a transfer. After a transfer, the display returns to the application being used before the transfer procedure was begun. Received data is stored and appended to the existing data of the selected application. After a transfer with (-1 and ISEND), the data is also automatically assigned to the IN folder of the Filer application so that you can check it after transfer. It is therefore recommended that you always keep the IN folder empty. (See p. 204).
4. Place the two units so that their infrared ports are in line and within 80 cm of each other. l l Do not leave the unit cover more than three-quarters open during transfer or it will break the infrared transfer. When transferring entire applications or files, or entries marked as secret, both units must be unlocked (see p. 282).
3. Press [G] on the receiving unit. 4. Press (%!@) on the sending unit. The selected entry is transferred and appended to data in the appropriate application. *’ You can also transfer single entries using UNIT TO UNIT TRANSFER in the PERIPHERALS menu. In step 3, after opening the same application as on the sending unit, select GET DATA (APPEND) on the receiving unit. Then, in step 4, select SEND SELECTED ENTRY on the sending unit.
4. On the sending unit, l Press II\JIENU) and touch PERIPHERALS . l Select UNIT TO UNIT TRANSFER. A submenu opens. l Select SEND ALL IN THIS MODE, or SEND ALL IN THIS FILE in the Tel and User File applications. All entries in the application or in the selected file are transferred. In the Schedule, Tel and User File applications, if the Filter function is turned on, only the filtered entries will be transferred. Transferring a Filer folder 1. Turn on both units. 2.
2. Open the cover of the X-pin cable jack on each unit. 3. Plug one end of the cable into the cable jack on each unit. 4. Turn on both units. Press [m) and touch 1 PERIPHERALSI. 5. Select GLOBAL SETTINGS and SET UNIT TO UNIT PATH. 6. Select VIA DIRECT CABLE. l l To conserve battery power, disconnect the cable as soon as a transfer is completed. (ET] and ISEND) do not work in cable transfers. You must use the PERIPHERALS menu to transfer data by cable.
Transferring data 1. Turn on both units. 2. On the 8900/9000 Series unit, open the application in which you want to receive the data. Only data corresponding to the application selected on the receiving unit will be transferred (regardless of the application selected on the sending unit). In the Tel and User File applications, select the destination file. To receive Business Card entries, make sure that USER FILE 1 is selected. 3. On the 9000 Series unit.
+ Transferring data to/from a RAM card application You can also transfer data from units that are not 8900/9000 Series using a RAM card or via the PC-Link mode. See p. 241 and p. 251, respectively. To transfer data between two units, you can also select an application on the RAM card to transfer data either to or from. Simply press (6%6) to select the card memory in the application in which you want to send or receive the data, then press [GET) or [SEND) , or open the PERIPHERALS menu.
3. Press rON). 4. Press [ml and touch 1 PERfPHERALS] . 5. Select GLOBAL SETTINGS. 6. Select SET PC LINK PATH. 7. Select VIA INFRARED PORT (for infrared transfer) or VIA DIRECT CABLE (for cable transfer). 8. Press [m], touch [PERIPHERALS 1, and select PC LINK MODE. PC-LINK READY! When you are finished exchanging information, press [ON] to quit. Your unit is now ready to transfer data. Consult the Organizer Link manual regarding subsequent transfer procedures.
Terminal Mode The Terminal mode lets you use the telecommunications functions of the unit to link to a “remote” computer or system (one that is physically distant), including a computer bulletin board service (BBS) or an on-line information service such as CompuServe, and to transfer data via phone lines between the unit and a personal computer.
us Connecting the modem Using an incorrect cable may damage the cable, the modem, and/or the unit. With the unit turned off, connect the modem to the unit’s 15pin cable jack as shown in the diagram below. (See your modem manual concerning how to connect the modem to the telephone line.) CE-1 30T I -I- CE-130T Hayes-compatible cable (straight, CE-131T (with null modem adapter) adapter CE-137T CE-FM1 Fax/Modem Cl&-l 37T Level Converter Opening the With the modem connected, Terminal 1.
__.._____..,_____,................................,.......... j.._.__.._____..................... t”’ . . . . . . . . . . . . . . 12-8Nl ;12-8Nl ...? ..................... !. .............................. ............................................................. .i 12-8Nl ............................. . ..................... ............................................................. ;12-8Nl t”‘.................. f’ ;12-8Nl + ................................................................... y.. ..
SPEAKER If your modem has a built-in speaker, selecting ON lets you hear the dialing and connection tones. The speaker is turned off automatically after a connection is made. WAKE UP If set to ON, the unit will automatically turn on in the Terminal mode when called by a remote system unless ASK PASSWORD for the start-up display is set to ON. There are other hardware/software requirements for using this function. For more information, contact your local SHARP dealer.
1. Touch -1 . The Setting display appears. Scroll the display using (PREVJ and [NEXT) to view all items. :123-456-7898 NUMBER .spEEocbps.~...~~~.~...~~~~ ..-.-@ isea _______..._._.______................,........................................................................ -. :m ODD EVEN PARITY ________.._.__.__,__....................................,............................................. . . . . . . . . . . .- . DATA BITS :m ?. . ..___.._..____..___...................... '..""....ir.
7F CODE CONVERSION Selects whether a certain transmission code is interpreted as delete or backspace in ‘/-bit data transfer. SEND LF AFTER CR Affects formatting of lines on a remote terminal display. RECEIVE LF AFTER CR Affects formatting of lines on the unit’s display. DELAY TIME The time the sending unit will wait for the receiving unit to read a line of sent text. Set any value from O-99 tenths of a second.
3. Move to the NUMBER field. 4. Enter the telephone number (if it is not a local number, be sure to include the area code). 5. Move to the SPEED (bps) field. Data transmission can only go as fast as the slowesf of the two modems-your modem and the modem on the remote computer-being used. If one modem is capable of 2400 bps transmission speed and the other of 1200 bps, 1200 bps will have to be used. 6. Select the transmission speed. 7. Make any other necessary setting changes. 8.
l Changing dialing entry settings It is beyond the scope of this manual to explain all aspects of telecommunicating, including modem protocols, terminal emulation, etc. For further information, consult your modem manual or a good book on computer telecommunications. To change the settings in any dialing entry, 1. Select the entry from the Dialing Directory display. 2. Touch I. The entry appears in the Setting display. 3. Make any changes you would like. 4. Touch 1 STORE]. The new settings are stored.
indicating that a connection is made with the modem on the other end of the line. If the other modem answers, but no connection can be made due to a settings mismatch or another cause, or if a connection is made but “garbage” characters appear on the display, press @ to disconnect and try again. If you still have trouble connecting, see “Telecommunications troubleshooting” on p. 271. l l l l Hanging up Line noise can generate “garbage” characters.
Receiving a call In addition to making outgoing calls, it is also possible to receive calls from other modems by setting the unit to “auto answer” in the Terminal mode. 1. Open the Terminal mode. The Dialing Directory appears. 2. Select a blank entry field and touch -1 . 3. Enter the name of the expected caller, or some general name such as “Answer”. Leave the NUMBER field blank.
This sets the unit modem to automatically answer a call after one ring. 8. Press (m). Any call will be automatically answered. 9. Press (ON) to turn off auto answer or to disconnect the call when finished. us The unit’s auto power off feature is disabled in the Terminal mode. Because power is drawn from the unit’s batteries unless the optional external power supply is connected (see p. 273), auto answer should be set up just prior to the time a call is expected.
UPLOAD IIOWNLQAR STOP DOWNLOAD SEND BREAK-CODE CONFIGURATICJN POP UP NUMERIC KEYPAD - MODEM SETTING I u Configure a modem settings (see p. 255) L Starts an upload. Starts a download. Select to stop a download in process or when you have finished downloading. Sends a break code, which interrupts a process. Also necessary in some log-off procedures. Changes dialing settings while on line. (Does not change setting in individual entries.
correction is implemented during an ASCII transfer. XMODEM is a file transfer protocol which implements error correction. us The number of pages of data downloaded as a Notebook entry will be displayed as ** in the Index mode. Once this is downloaded, open the entry in the View or Edit mode to display the number correctly. Uploading data In the Terminal mode, 1. Access a remote computer or system by making or receiving a call. 2. Press (MENU), touch -1, and select UPLOAD. The UPLOAD submenu appears.
The selected entry or folder is uploaded. Press (ON) at any time to cancel an upload. Certain computer information services require specific log-on procedures before you can upload your data. Consult the service provider whose system you are using for details about this. You can automate the log-on procedures if you wish. See p. 268, “Auto log-on.” Downloading data In the Terminal mode, 1. Access a remote computer or system by making or receiving a call. 2. Press I-1, touch (1, and select DOWNLOAD.
touch -1. 5. Select STOP DOWNLOAD. l If you selected to download text using ASCII, a text box opens at this time asking you to enter a name to store the entry under. Enter a name up to 20 characters long and touch -1. us Certain computer information services require specific log-on procedures before you can download data. Consult the service provider whose system you are using for details about this. You can automate the log-on procedures if you wish. See p. 268, “Auto log-on.
The Send menu appears. 9. Press (Ij to select SEND. 10. Answer all prompts from CompuServe. Text in bold face indicates your answers. Sendto (Name or User ID) :101115, 3174[ENTER] Subject: Product Info [ENTER] Your Name: John Smith [ENTER] TO: 101115, 3174 From: John Smith Subj: Product Info Is this correct? (Y or N) y [ENTER] Message sent to 101115, 3174 Press ! [ENTER] 11. When the CompuServe Mail menu appears again, type bye and press [m) to exit from CompuServe.
S e a r c h strins:ISl Reply strins:[Rl Wait:iWl ("Wl"=Wait for 0.1 second) The auto log-on procedure is set up using the character strings (text) you would normally enter manually when logging on to the BBS or information database, in conjunction with these commands: l Wn Wait n tenths of a second; for example, W2 would introduce a 0.2 second pause before the next step of a procedure. Instructs the unit to search for a character .
5. Enter your text. l Enter a J after each command. l Search strings (entered using the S command) must be entered exactly as the system you’re calling normally displays them. This means that you must enter upperand lower-case letters in the auto log-on set-up exactly as those letters are shown when logging on manually. You may have to log onto a system manually at least once to copy the system’s text strings in order to write a log-on procedure. 6.
The keypad appears. 2. Touch the keys on the keypad as required. 3. Touch ICANCEL( when you have finished with the keypad. You can move the keypad to any place on the display. Touch the upper left-hand corner of the keypad and drag it to the place where you want it. as The Terminal menu cannot be accessed while-the keypad is displayed. In addition, you can set the unit’s display to FIXED or VIRTUAL using the menu. The unit’s display is smaller than that of standard personal computers.
Problem: Remote unit answers but received characters are garbled. User message: None. Cause: Incorrect parity, data bits, or stop bits setting. Excessive line noise. Solution: Change parity, data bits and/or stop bits configuration settings. Wait until line noise subsides-and try again. Problem: Connection with remote unit terminates unexpectedly. User message: None. Cause: Surge of line noise, user error, etc. Solution: Try again. Problem: Dialing terminated unexpectedly.
at the end of each line. Wait until line noise subsides and try again. About External Power Supply When you connect the optional battery case CE-76BC to the unit, power can be supplied to the unit from-the battery case. This helps minimize the use of the built-in operating batteries. Connecting the battery case 1. Turn off the unit. 2. Plug the connector of the battery case into the external power supply pin (located on the right side of the keyboard).
Points to Remember When Using Peripherals When using IC cards formatted for units other than 8900/9000 Series: l Cards that are 3.4 mm thick, such as the IQ-780s and application cards of the IQ-775/lQ-776 format, cannot be used with this unit. Forcing these cards into the unit may cause damage. l The IQ-709A, IQ-72’1 and IQ-8802 cards cannot be used with this unit.
built-in application: IQ-702A, IQ-704B, IQ-71 1 B, IQ-71 28, IQ-71 5A, IQ-71 6B, IQ-8DOI A TIME/DATE STAMP functions can be used by pressing [m] P r eL%%?%@). s s i n g (T) t h e n e n t e r s t h e time, pressing ID) enters the date, and pressing (SPACE] enters both the time and the date. To enter special symbols, press (E] to display the list of symbols and then enter the number corresponding to the symbol you want.
l l l When you restore the data back to the computer, the title and the first 20 characters are redundant. The names and contents of free fields in the Tel application cannot be sent over a 7000 Series Organizer Link. When using an 8000 Series Organizer Link: l You cannot transfer the following data. No error message will be displayed if these transfers are attempted, but the data will not be transferred to your unit. .
l l l If you have used free fields in Telephone or UserFile on your other unit, you must set the number of fields in Telephone (or UserFile) on the 8900/9000 Series Organizer to be the same (e.g. 8 for the 8000 series) BEFORE transferring the information to the 8900/9000 Series unit. Otherwise the data in the free fields will not be transferred onto the 8900/9000 Series unit. Also, if the type of a field (text or picture) is different in the two units, it cannot be transferred.
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The Start-Up Display The unit can display your name, telephone number, and address every time it is turned on, set against one of two graphic backgrounds (one of which you can create using the Scrapbook application). If you ever lost or misplaced the unit, this could significantly increase the chances of having it returned to you. Setting the 1. Press (MENU) and touch (ml to open the TOOLS start-up menu, then select SET START-UP DISPLAY. display SET START-UP DISPLAY contains several fields.
ASK PASSWORD l ON: After registering a password (see p. 283), you will be prompted to enter that password upon start-up. The unit cannot be used if the password is not entered. l OFF: You will not be prompted to enter your password upon start-up. OWNER Enter your name (up to 25 characters). TEL NUMBER Enter your telephone number (up to 20 characters). ADDRESS Enter your address (up to 75 characters).
This Organizer belongs to OLIVIA HAMILTON TEL: 185-663-952 1 701 BROADWAY, NEW YORK ord: _ To use any function of the unit, 1. Type in the password as used for the Secret function. You must enter the password exactly as you registered it, including upper- and lower-case letters. 2. Press (iZi%@. ENTER PASSWORD disappears. 3. Touch I-1 or w] to go directly to these Calendar views, or press the key for any application you want to use.
protected using the PASSWORD feature from SET START-UP DISPLAY in the TOOLS menu (see above, p. 276). Marking entries as secret has no effect until a password is entered in the unit. Registering a password 1. Press (m] and touch v] to open the TOOLS menu. 2. Select LOCK/UNLOCK ORGANIZER from the menu, then LOCK ORGANIZER from the submenu. A LOCK ORGANIZER text box appears prompting you to enter a password.
A message appears warning you not to forget the password. If you have any doubt about whether or not you will always be able to recall this password, write it down and keep the record of it in a safe place. 5. Touch 11 SEEI. 0 appears on the display, indicating that any information you mark as secret will now be hidden. The unit itself can still be accessed until you turn on the ASK PASSWORD feature in the SET START-UP DISPLAY window. See p. 280.
1. Press (MENU] and touch v[ to open the TOOLS menu. Select LOCK/UNLOCK ORGANIZER, then UNLOCK ORGANIZER. A window appears, prompting you to enter your password. UNLOCK ORGAN1 ZER Enter your password: Touching [IINLOCK] will make all secret etibies accessible. 2. Enter your password exactly as you registered it (remember that the text box is case sensitive-distinguishing between upper- and lower-case letters). 3. Touch -1. 0 disappears. If the password is incorrect, a message appears indicating this. 4.
Locking the unit Once a password has been registered, even though you unlock the unit using the procedure above, the unit will automatically lock itself each time you turn it off. This automatic lock feature guards your secret data in case you forget to relock the unit. The feature remains in effect as long as a password is registered. You can also lock the unit yourself at any time: 1. Press (m) and touch VI to open the TOOLS menu. 2. Select LOCK/UNLOCK ORGANIZER. 3. Select LOCK ORGANIZER.
A message appears indicating that the unit is unlocked. Entries that were marked as secret can be accessed until a new password is registered (to register a new password, use the procedure for “Registering a password” on p. 283). If you forget your password... If you have forgotten your password, the only way you will be able to delete it and continue to use the Secret function is to delete all entries marked as secret. 1. Press (m) and touch m to open the TOOLS menu. 2. Touch MORE TOOLS. 3.
Changing the Calendar Display Format The unit lets you change the default Calendar display to one you find more convenient. There are three aspects to changing the display: setting the date format, setting the monthly format, and setting up the Calendar. You can use any or all of them to create a display that you like. Setting the date format You can set dates to be shown in a month/day/year (this is the default) or day.month.
2. Select the desired format. You can set up the Calendar to show either a Monthly or Setting up the Calendar Weekly view each time the Calender application is opened. The default setting is the Monthly view. In the Calendar application, 1. Press (m) , touch [MODIFY] and select SET UP [CALENDAR]. A submenu appears. The current setting is indicated by an asterisk. 2. Select the desired format.
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A. List of Key Notations B. ASCII Control Code Table C. Resetting the unit D. Troubleshooting E. Battery Replacement F.
A. List of Key Notations Representation in text Function Opens the Calendar application. (SCHEDULEJ Opens the Schedule application. (2nd) Show (SCHEDULEJ s the schedule of the current day. D MENU [ M E N U) [DO) (ANN) [CALC) (TELJ (USER) Opens application menus. Functions the same as (MENU_) on the keyboard. Opens the To Do application. Opens the Ann application. Subsequent presses switch between ANN 1 and ANN 2 files. Opens the Calc application.
Representation in text QUIT Function (CARDJ Accesses any installed IC card. 0ON Turns the unit on. [gGF-- Interrupts printing or data transfer. (OFF) Turns the unit off. IoNl 12 e-24 ALARM R-CM (xl Calculator application function keys. I-) C-CE ICANCEL) MOVE EXPICOL El (AM) ( P M ) mm mm 12 --24 (i%zq I-1 ALARM (2nd) (ALARM) I=> A.M./P.M. selection. Automatically activated in appropriate applications. Enter i and $ as symbols.
Key EXPfCQL 0 Representation in text (EXP/COL) M- [NEV) Function Expands/collapses topics in the Outline aoblication. [KEiii-] Opens a new entry in an application. ED INEW) Clears field contents when entering/editing (EDIT) Opens the Edit mode so that an entry can be edited. (EDIT) Stores an entry as a copy so that you can save the original entry and edit the duplicated entry in the Notebook application. Moves the cursor one character to the left.
Representation in text PREV IPREV) Moves the cursor between fields. Steps up through entries/screens. Continues to search backwards for a keyword. A a NEXT Function (NEXT) Moves the cursor between fields. Steps down through entries/screens. Continues to search forwards for a keyword. D v m-m ri-b&l rc;)(- Enter numerals 1-O. Enter symbols. mm a +/m The backspace key. Deletes the character to the left of the cursor. I+/-1 Sign change key in Calc mode. ED0 Enters the symbol +.
Representation in text Function (2nd) (-vi-) Opens the TOOLS menu. (Equivalent to pmLq .) (5iiq I-E-) Opens the PERIPHERALS menu. (Equivalent to 1 PERIPHERALS 1 .) [PENI In the Scrapbook application, converts the touch pen to drawinq tools. [El 1 USE ERASER 1 In the Scrapbook application, converts the touch Den to an eraser. (Al 1 USE AREA TOOLS 1 In the Scrapbook application, marks areas to cut, COPY, paste or delete. El m-l 0cl I-ii Enters a carriage return.
Representation in text 0 CAPS 0 (CAPSj 02nd 2nd (WORD_] W&D 0 04- Function Caps lock key. Switches the letter keys between upper- and lower-case modes. Press this key then another key to access any second function indicated in blue above the key. Also accesses keyboard shortcuts. Accesses a user word list. Perfbrms a square root calculation in Calc mode. Enters “p’ as a symbol. Accesses the symbol menus. 0&BBL I\il Checks off the To Do entries. EDI Enters “d” as a symbol.
B. ASCII Control Code Table The table below lists the key combinations required to generate the ASCII control codes in the Terminal mode. Hex Value 00 01 02 03 04 05 06 07 08 09 OA OB oc OD OE OF IO 12 14 15 16 17 18 19 IA IB IC ID IE IF 298 Key Combination WA Ihnl-)B (M-lc IM-jD Ilvl-)E (M-)F Ihn-)G (M-)Hor Iss) Ihn-)Iorm +a CM-)J @QM-)K Ihn-]L m M or (ENTERJ or @JN @JO (M-)P (M-)R (M-)T &lU (M-IV (M-)W (M-jX WY @iJZ [M-l[ or[ZGiGiI) @\ II 0M - h 0M- - ASCII Code I-I) NUL SOH STX .
C. Resetting the Unit A strong impact, exposure to an electrical field, or other unusual conditions may render the unit inoperative, and pressing the keys or touch buttons will have no effect. If this occurs, you will have to press the RESET switch on the back of the unit using the touch pen or similar object to be able to continue to use the unit. l All reset operation perative may erase some or all of the data stored in memory.
2. Release (ON1. 3. Touch w.j . The built-in clock and any set daily alarms are reset. l l Do not touch I-] in step 3. Doing so will delete all data in the unit. However, if you have forgotten the password to be entered in the start-up display, you have no choice but to touch I] , losing all your data, to be-able to use the unit. D. Troubleshooting Refer to the list below for solutions when the unit is not functioning properly before contacting your local SHARP dealer.
Problem Solution The alarm does not sound at the set time. Enable alarms using the TOOLS menu (see p. 189). Pressing a touch button or touching the display has no effect. Or a function which is not selected is carried out. Calibrate the touch panel (see p. 52). E. Battery Replacement General guidelines The unit uses the following types of batteries: Use General operation Type Alkaline batteries Memory backup Lithium battery Size/Model Qty.
l l batteries. If an IC card contains its own batteries, confirm that those batteries are not depleted before removing the card from the unit. Replace the two operating batteries at the same time with new batteries of the same type. The memory backup battery installed at the factory at the time of manufacture may have become depleted during shipment and may not have the full battery life indicated in the specifications. Caution: l Keep batteries out of the reach of children.
Battery replacement switch 4. Remove the old batteries by pulling the ribbon tab. 5. Insert the two new batteries atop the ribbon tab, positioning them according to plus (+) and minus polarity, as shown below. (4 6. Replace the operation battery cover. 7. Set the battery replacement switch to “NORMAL OPERATION.” If nothing happens when you press @: l Setting the battery replacement switch to “REPLACE BATTERIES” shuts off power to the unit.
Replacing the memory backup battery The unit’s memory backup battery has an expected life of approximately five years under normal conditions (temperature extremes can shorten the life of the battery). Replace the memory backup battery every five years or whenever the following display appears. Replace main memory back-up battery. Please read the operation nanual for directions. us Do not try to replace the memory backup battery if the operating batteries are weak.
5. Remove the old battery using the touch pen or a similar object. 6. Insert a new battery with the plus (+) side up. 8. Replace the memory backup battery cover and secure it with the screw. 9. Set the battery replacement switch to “NORMAL OPERATION”.
l l BATTERIES” shuts off power to the unit. Check that the battery replacement switch is set to “NORMAL OPERATION.” Check that the card lock switch is set to LOCK, Repeat the above battery replacement procedure step by step. F.
Tel: 16 characters/entry in the name field 12 characters/entry in the number field Maximum data size per entry Notebook: 16 Kbytes 32 Kbytes for an entire Outline: outline 2 Kbytes for each topic Tel/User File: 2 Kbytes for text data 61.7 Kbytes for graphics data Other applications: 2 Kbytes User interfaces Touch panel, keyboard Other features Secret function, data transfer, search function, help function, etc.
Peripherals and transfer interface I R transfer Up to a distance of approx. 80 cm. Cable jack 15-pin IC card slot 1 Common Power Battery: Main supply: 3 V x DC, alkaline batteries (LR03 x 2) Memory backup: 3 V ~;f DC, lithium battery (CR2032 x I) Power consumption 0.29 w Battery life Battery life may vary depending on usage. Operating batteries: l Approx. 70 hours (2 months of I hour continuous use per day) Continuous display at an ambient temperature of 23°C (73°F) l Approx. 50 hours (1.
Dimensions Open Closed 155(W) x 177(D) x 20(H) mm 6-3/32”(W) x 6-31/32”(D) x 25/32”(H) 155(W) x 97(D) x 23.9(H) mm 6-3/32”(W) x 3-13/16”(D) x 15/l 6”(H) Weight 300 g (0.
A Accessing Remote computer 260, 261 Secret entries 284 Adding Categories 115 Picture to an entry 130 Text to graphic entries 194 Topics 162 User’s city 186 Alarms Daily 188 Disabling all alarm sounds 189 Schedule 102 All reset 299 Ann(iversary) application 119 Application 55 Opening 62 Application IC cards 220 Application keys 47 ASCII control code 298 ASCII transfer protocol 264 Assigning Due date 106 Entries to Filer folders 199 Priority 105 Auto log-on 268 Automatic dialing 232 Auto power off 51 B Backi
Category list 113 Deleting 116 Editing 115 Reviewing by category 114 Changing (see also Customizing) Calendar format 288 Character size 145 Character/font styles 146 Dialing entry settings 260 Home city 182 Indents 150 Checking Current time/date 81 Intermediate results of a calculation 176 Memory 81 Time in a city 185 Checking off To Do entries 111 Clock application 182 Collapsing outline families 168 CompuServe 253 Auto log-on for 268 Data transfer via 267 Connecting a fax/modem 228 Copy 71, 130, 207, 209
Downloading 266 Drawing tools 77 E Edit mode 64 Editing techniques 67 Editing (see also Revising) Categories 115 Contents of picture fields 131 Entries 96, 109, 122, 129, 144 Speed button information 237 Emulation Printer 223 Terminal 258, 270 Entering Monthly goals 106 Subtopics 167 Error indicator 180 Expanding families 169 External power supply 273 F Families Collapsing 168 Expanding 169 Restructuring 170 Fax/modem 227 Fields 67 Moving between 70 Picture 67, 130 Filer application 198 Filer Drawer 198 Fi
Inserting Page break 154 Text 70 Topic 162 Installing Batteries 48 IC cards 220 J Joining two topics into one 163 K Key beep 54 Keyboard 57 Function/notation list 292 N Line type 255 Locking the unit 286 Level converter CE-137T 228 New entries Creating based on an existing one 210 Making 65, 78, 93, 104, 119, 127, 140, 191 Notebook application 140 Null modem adaptor 253 M 0 Manual Construction 39 Conventions used 41 Dialing 233 Margins 152 Marking entries as secret 284 Memory check 81 Memory expansi
Picture field 130 Deleting the contents of 132 Editing the contents of 131 Viewing the contents of 131 Power Auto power off 51 Turning on and off 51 Printing 222 All entries 227 Current display 224 Full-size document 152 Groups of entries 225 Selecting paper size/font type for 155 Setting up 223 Single entries 225 R RAM cards 238 (see also IC cards) Backup 240 Data sharing 241 Memory expansion 239 Restoring data from 240 Secret function 287 Redial 256 Reset 299 Replacing Memory backup batteries 304 Operati
Special characters 216 Specifications 306 Speed buttons 235 Splitting one topic into two 164 Start-up display 280 Responses to 281 Setting 280 Subtopics 167 Entering 167 Symbols On the display 57 Entering 216 T Tabs Setting 151 Tel application 126 Terminal emulation 258, 270 Terminal mode 253 Hardware requirements 253 Opening 254 Troubleshooting 271 Time stamp 211 To Do application 104 Tools menu 82 Topics Adding 162 Joining two into one 163 Moving 163 Splitting one into two 164 Subtopics 167 Touch buttons
X XMODEM transfer protocol 264 317
- MEMO -
- MEMO -
This apparatus complies with the requirements of BS 800 (EN 55014): 1988 and BS 6527 (EN 55022): 1988. Dieses Gerat stimmt mit den Bedingungen der EN 55014, 02. 1987 und der EN 55022, 04. 1987 Uberein Cet appareil repond aux specifications de la EN 55014, 02. 1987 et EN 55022, 04. 1987. Dit apparaat voldoet aan de vereiste EN 55014, 02. 1987 en EN 55022, 04. 1987. Apparatet opfylder kravene i EN 55014, 02. 1987 og EN 55022, 04. 1987. Quest0 apparecchio e stat0 prodotto in conformita alle EN 55014, 02.
SHARP CORPORATION
