all.book Page 47 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers ENTER TEL # Press 4 Enter the number by pressing the number keys. (Note: A space cannot be entered.) . • To clear a mistake, press HOLD ERASE . • If a pause is required between any of the digits to access a special service FUNCTION /PAUSE or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.
all.book Page 48 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers ♦ To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦ To enter one of the following symbols, press or ./!"#$%&’()++,-:;<=>?@[¥]^_'{|} )( 7 Press 8 Return to Step 2 to store another number, or press START repeatedly: SELECT SEARCH ▲: COMMON ▼: PRIVATE . OFF OFF to exit. Dialing an auto-dial number 1 2 Press SEARCH once.
all.book Page 49 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers Editing an auto-dial number If you need to make changes to a previously stored auto-dial number, follow these steps: Cordless handset display: Press 2 Press or SEARCH once. SELECT SEARCH ▲: COMMON ▼: PRIVATE to select the Common book, Example: Common book selected to select the Private book. 3 Press display. 4 Press 5 Press the number keys to enter the new number.
all.book Page 50 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers 9 Press to exit. OFF OFF Clearing an auto-dial number If you need to clear an auto-dial number, follow these steps: 1 Press 2 Press or 50 SEARCH once. to select the Common book, to select the Private book. 3 Press display.
all.book Page 51 Friday, April 5, 2002 3:57 PM Redial Redial You can automatically redial the last number dialed on the cordless handset. Note: The fax machine and cordless handsets each retain their own separate redial numbers. Press REDIAL . • Check the display to make sure the number that appears is the number you wish to dial. (If the wrong number appears, press 2 Press TALK OFF OFF to clear it.) . The number is automatically dialed.
all.book Page 52 Friday, April 5, 2002 3:57 PM Using the Intercom Feature Cordless handset display: 2 Press 0 on the cordless handset to select the fax machine. 3 The fax machine makes a special ringing sound. Number and name of calling handset INTERCOM 0: BASE STATION Fax machine display: INTERCOM 1: BOB 4 The other person picks up the fax machine handset to answer. 5 Talk with the other person. When you are ready to end the conversation, press OFF OFF .
all.book Page 53 Friday, April 5, 2002 3:57 PM Using the Intercom Feature 4 The other person presses any key (except handset to answer. 5 Talk with the other person. When you are ready to end the conversation, OFF OFF ) on the cordless . 3. Cordless Handset press OFF OFF Paging a cordless handset from the fax machine (cordless handset locator) You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it. 1 Pick up the fax machine handset.
all.book Page 54 Friday, April 5, 2002 3:57 PM Transferring Calls 5 Talk with the other person. When you are ready to end the conversation, replace the handset.
all.book Page 55 Friday, April 5, 2002 3:57 PM Transferring Calls 3 The selected cordless handset or fax machine makes a special ringing sound. 4 The other person answers on the cordless handset or fax machine. • To answer on a cordless handset other than the selected cordless handset, press on that cordless handset. To answer on the fax machine when TALK 3. Cordless Handset not selected, pick up the fax machine handset.
all.book Page 56 Friday, April 5, 2002 3:57 PM Transferring Calls 3 Fax machine display: Replace the fax machine handset. The selected cordless handset makes a special ringing sound. CALL TRANSFER Displays of all cordless handsets CALL TRANSFER 4 The other person presses any key (except handset to answer. OFF OFF ) on the cordless • To answer on a cordless handset other than the selected cordless handset, press TALK on the other cordless handset.
all.book Page 57 Friday, April 5, 2002 3:57 PM 4. Using the Answering System The answering system allows you to receive both voice messages and faxes while you are out. To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use. 4. Answering Machine The answering system has one general box and four personal boxes for callers to leave messages.
all.book Page 58 Friday, April 5, 2002 3:57 PM Recording an Outgoing Message Recording an Outgoing Message The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use. Example of general outgoing message: “Hello. You've reached ______ .
all.book Page 59 Friday, April 5, 2002 3:57 PM Setting a Passcode for a Personal Box 4 Lift the handset. 5 Press START/MEMORY and speak into the handset to record the message. • While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . 4. Answering Machine To listen to an outgoing message To listen to an outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY .
all.book Page 60 Friday, April 5, 2002 3:57 PM Operating the Answering System 4 Press 1 to set a passcode. ENTER BOX # (1-4) (To clear a previously set passcode, press 5 2 .) Enter the number of the personal box for which you wish to set a passcode. Example: ENTER PASSCODE for Box 1 1 (If you are clearing a passcode, enter the number of the box and go to Step 7.) 6 Enter a 3-digit number for the passcode. The first digit of the number must be 0, 5, 6, 7, 8, or 9.
all.book Page 61 Friday, April 5, 2002 3:57 PM Operating the Answering System ♦ Each outgoing message will play (to stop playback, press STOP ). ♦ It will not be possible to set the reception mode to TAD if a general outgoing message has not been recorded. Note: In TAD mode, the machine will automatically switch to fax reception if it detects 6 seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.
all.book Page 62 Friday, April 5, 2002 3:57 PM Operating the Answering System Listening to received messages from the fax machine When you return, the display will show the number of messages recorded in each box. Follow the steps below to listen to your messages. 1 Press PLAY . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 1 for Box 1 Enter the passcode of the personal box. Example: 4 down for at least two seconds.
all.book Page 63 Friday, April 5, 2002 3:57 PM Operating the Answering System Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages in the general box: To erase all messages in the general box, press FUNCTION , , and then START/MEMORY .
all.book Page 64 Friday, April 5, 2002 3:57 PM Operating the Answering System Recording phone conversations To record a phone conversation, hold down the REC/ MEMO key during the conversation you want to record. When you are finished, release the key. The conversation is recorded in the general box, and will be played back when the PLAY key is pressed.
all.book Page 65 Friday, April 5, 2002 3:57 PM Operating the Answering System • Stop: To stop playback, press 5 9 WXYZ STOP . To return to the STAND-BY display, press OFF OFF or REMOTE /FLASH . • If a call comes in while you are listening to your messages, playback will stop automatically. Press any key to answer. • If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the STAND-BY display. 4.
all.book Page 66 Friday, April 5, 2002 3:57 PM Optional Answering System Settings Optional Answering System Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. 1 Press FUNCTION once and Display: once. T.A.D.
all.book Page 67 Friday, April 5, 2002 3:57 PM Optional Answering System Settings ♦ Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 72). Automatic fax reception is set to NO at the factory before shipping.
all.book Page 68 Friday, April 5, 2002 3:57 PM Optional Answering System Settings 3 Press 4 Press 1 or to turn it off. 5 2 Press . 1=YES, 2=NO to turn on OGM only mode, STOP The display briefly shows your selection, then: CPC DETECTION to return to the date and time display. CPC Detection When a caller hangs up, the central telephone exchange issues a CPC (Calling Party Control) signal.
all.book Page 69 Friday, April 5, 2002 3:57 PM Transfer Function Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.
all.book Page 70 Friday, April 5, 2002 3:57 PM Transfer Function Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example: “Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.” Note: Do not lift the handset until Step 3 below. 1 Press 2 Press REC/ MEMO Display: once and once. OGM (TRANSFER) once.
all.book Page 71 Friday, April 5, 2002 3:57 PM Transfer Function Turning the Transfer function on and off When you go out and wish to use the Transfer function, turn it on as follows: Display: Press 2 Press 3 Press 4 Press 1 function. (Press 5 FUNCTION once and once and once. T.A.D. SETTING 4 times. TRANSFER FUNC 1=YES, 2=NO . The display briefly shows your selection, then: to turn on the Transfer 2 ON TAD FAILURE to turn the function off.
all.book Page 72 Friday, April 5, 2002 3:57 PM Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number After calling the machine, you must enter your remote code number to listen to the messages in the general box. The remote code number has been set to "001" at the factory.
all.book Page 73 Friday, April 5, 2002 3:57 PM Remote Operations Toll Saver When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance.
all.book Page 74 Friday, April 5, 2002 3:57 PM Remote Operations Retrieving your messages Note: You can only access one box per call. If you wish to access more than one box, you must make a separate call for each box. 1 Call the machine from a touch-tone telephone. When the general outgoing message begins, press on the telephone. • You will hear a short beep, and the outgoing message will stop.
all.book Page 75 Friday, April 5, 2002 3:57 PM Remote Operations 4 While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press 2 and during the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press 5 and on the telephone. • Stop: To stop playback, press 0 and on the telephone. After this, 4.
all.book Page 76 Friday, April 5, 2002 3:57 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps.
all.book Page 77 Friday, April 5, 2002 3:57 PM Remote Operations Recording a new outgoing message Note: You can only record a new outgoing message for the box you accessed at the beginning of the call. 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 4 and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if 4.
all.book Page 78 Friday, April 5, 2002 3:57 PM Remote Operations Recording a new transfer message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 79 Friday, April 5, 2002 3:57 PM 5. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size Maximum size 8.5" (216 mm) 5.8" (148 mm) 8.5" (216 mm) 5.8" (148 mm) 5.5" (140 mm) Maximum size 5.5" (140 mm) 11" (279 mm) 23.6" (600 mm) 14 lbs.
all.book Page 80 Friday, April 5, 2002 3:57 PM Loading the Document Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 81 Friday, April 5, 2002 3:57 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 82. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. 5.
all.book Page 82 Friday, April 5, 2002 3:57 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 83 Friday, April 5, 2002 3:57 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press SPEAKER ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed SPEAKER , you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 84 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing 5 When you hear the fax tone, press START/MEMORY . Replace the handset. • If the transmission is completed successfully, the fax will beep once. • If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 111). Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 129.
all.book Page 85 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing START/MEMORY 4 Press 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) .
all.book Page 86 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once and once. Display: 2 Press or the display. 3 Press 4 Press until the number you wish to edit or clear appears in . 1 1=EDIT, 2=CLEAR for EDIT or 2 for CLEAR. • If you selected CLEAR, go to Step 8.
all.book Page 87 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. . STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the 5. Sending Faxes 1 resolution and/or contrast.
all.book Page 88 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 89 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing Redial You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call. Note: The fax machine and the cordless handset each retain their own separate redial numbers. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. 2 Press once.
all.book Page 90 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing ♦ You can press STOP to clear the message and stop automatic redialing. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
all.book Page 91 Friday, April 5, 2002 3:57 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 92 Friday, April 5, 2002 3:57 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again. Memory transmission You can also send a fax through memory when sending to a single destination.
all.book Page 93 Friday, April 5, 2002 3:57 PM 6. Receiving Faxes Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. TEL FAX RESOLUTION/ RECEPTION MODE TAD When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.
all.book Page 94 Friday, April 5, 2002 3:57 PM Using TEL Mode 2 Press once. 3 Press once. 4 Enter the desired number of rings (any number from 2 to 5). Example: 3 rings 5 Press STOP NUMBER OF RING ENTER (2-5) (4) The display briefly shows your selection, then: TRANSACTION 3 to return to the date and time display. Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting.