all.book Page 49 Thursday, January 17, 2002 12:51 PM Optional Answering System Settings ♦ Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 55). Automatic fax reception is set to NO at the factory before shipping.
all.book Page 50 Thursday, January 17, 2002 12:51 PM Transfer Function 3 Press 4 Press 1 or to turn it off. 5 2 Press . to turn on OGM only mode, STOP The display briefly shows your selection, then: TOLL SAVER to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 51 Thursday, January 17, 2002 12:51 PM Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/MEMORY STOP FUNCTION . . 3. Answering Machine 4 to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 52 Thursday, January 17, 2002 12:51 PM Transfer Function 4 Press START/MEMORY and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP .
all.book Page 53 Thursday, January 17, 2002 12:51 PM Override Ringing 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 55), . The machine will play back your messages. Operations later in this chapter (see page 55).
all.book Page 54 Thursday, January 17, 2002 12:51 PM Override Ringing 2 Press 3 Press 4 Press the number keys to enter a 3-digit override code. 5 Press to store the override code, and then the date and time display. once and 3 times. OVERRIDE CODE . START/MEMORY STOP to return to Overriding the answering machine Your callers should follow the steps below to override the answering system. 1 The caller calls your machine from a touch-tone telephone.
all.book Page 55 Thursday, January 17, 2002 12:51 PM Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 56 Thursday, January 17, 2002 12:51 PM Remote Operations 1 Press FUNCTION once and once. Display: T.A.D. SETTING 2 Press once. TOLL SAVER 3 Press once. 1=YES, 2=NO 4 Press 1 to turn on the Toll Saver function, or 5 Press STOP 2 to turn it off. The display briefly shows your selection, then: RECORDING TIME to return to the date and time display. Retrieving your messages 1 Call the machine from a touch-tone telephone.
all.book Page 57 Thursday, January 17, 2002 12:51 PM Remote Operations 3 While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press 2 and during the first 3 seconds of the current message. 3. Answering Machine • Skip forward: To skip forward to the next message, press 5 and on the telephone.
all.book Page 58 Thursday, January 17, 2002 12:51 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps.
all.book Page 59 Thursday, January 17, 2002 12:51 PM Remote Operations Recording a new outgoing message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
all.book Page 60 Thursday, January 17, 2002 12:51 PM Remote Operations Recording a new transfer message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 61 Thursday, January 17, 2002 12:51 PM 4. Using the Cordless Handset Making a Phone Call OFF OFF 1 Pick up the cordless handset and press 2 TALK Cordless handset display: 4. Cordless Handset TALK TALK . 1 When you hear the dial tone, dial the number. 4 2 GHI 5 ABC 3 DEF JKL 6 MNO RECEPTION 7 PQRS PLAY 8 TUV PLAY NEW 9 WXYZ STOP 0 REPEAT 3 When you are ready to end the call, press OFF OFF SKIP DELETE .
all.book Page 62 Thursday, January 17, 2002 12:51 PM Receiving a Phone Call You can also dial by entering the phone number first and then pressing Check the number in the display before pressing TALK TALK . . If there is a mistake, HOLD press ERASE to clear the mistake and then enter the correct digits. Note: If a pause is needed between any of the digits to access an outside line or a special service, press FUNCTION /PAUSE . The pause will appear as a hyphen (-).
all.book Page 63 Thursday, January 17, 2002 12:51 PM Receiving a Fax Using the Cordless Handset Receiving a Fax Using the Cordless Handset If you hear a fax tone after answering a call on the cordless handset, or if the other party speaks to you and then wants to send a fax, press START . This signals the fax machine to begin fax reception. Press to begin fax reception 4.
all.book Page 64 Thursday, January 17, 2002 12:51 PM Storing and Using Auto-Dial Numbers 3 Enter the number by pressing the number keys. (Note: A space cannot be entered.) • To clear a mistake, press HOLD ERASE . • If a pause is required between any of the digits to access a special service or an outside line, press FUNCTION /PAUSE . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.
all.book Page 65 Thursday, January 17, 2002 12:51 PM Storing and Using Auto-Dial Numbers 6 Press 7 Return to Step 2 to store another number, or press START . SEARCH DIAL ▲▼: SEARCH FUNCTION: ENTRY OFF OFF to exit. Dialing an auto-dial number Press 2 Press display. 3 Press SEARCH once. or TALK SEARCH DIAL ▲▼: SEARCH FUNCTION: ENTRY 4. Cordless Handset 1 until the number you wish to dial appears in the . • The number is automatically dialed.
all.book Page 66 Thursday, January 17, 2002 12:51 PM Storing and Using Auto-Dial Numbers 4 Press the number keys to enter the new number. • To clear a mistake, press HOLD ERASE . If a pause is required between any of the digits to access a special service or an outside line, press FUNCTION /PAUSE .. • If you do not wish to change the number, go directly to Step 5. 5 Press 6 Press the number keys to enter the new name (see Step 5 on page 64). START .
all.book Page 67 Thursday, January 17, 2002 12:51 PM Redial ERASE? PRESS START KEY HOLD 3 Press 4 Press 5 Press ERASE START OFF OFF . . SEARCH DIAL ▲▼: SEARCH FUNCTION: ENTRY to exit. 4. Cordless Handset Redial You can automatically redial the last number dialed on the cordless handset. Note: The fax machine and the cordless handset each retain their own separate redial numbers. 1 Press REDIAL . • Check the display to make sure the number that appears is the number you wish to dial.
all.book Page 68 Thursday, January 17, 2002 12:51 PM Using the Intercom Feature Using the Intercom Feature You can use the cordless handset and the fax machine handset as an intercom. Note: When using the Intercom feature, you will not hear your voice through the handset receiver when you speak. Paging the fax machine from the cordless handset Cordless handset display: 1 Press INTER and then COM cordless handset. 2 The fax machine makes a special ringing sound.
all.book Page 69 Thursday, January 17, 2002 12:51 PM Transferring Calls 2 Cordless handset display: The cordless handset makes a special ringing sound. INTERCOM • This allows you to locate the cordless handset if you have misplaced it. 3 The other person presses any key (except handset to answer. 4 Talk with the other person. When you are ready to end the conversation, replace the handset.
all.book Page 70 Thursday, January 17, 2002 12:51 PM Transferring Calls 3 The other person picks up the fax machine handset to answer. 4 Tell the person who answers that you are transferring the call, and then press OFF OFF . • Note that if you press OFF OFF before the other person answers on the fax machine, the call will be disconnected. • If no one answers when you page the fax machine, press INTER COM once again to return to the initial caller.
all.book Page 71 Thursday, January 17, 2002 12:51 PM Using REMOTE MODE Using REMOTE MODE You can use the cordless handset to change the reception mode on the fax machine, and listen to messages received in the answering system. Changing the reception mode on the fax machine REMOTE /FLASH Cordless handset display: 1 Press 2 Press RECEPTION until the desired reception mode appears in the display. 3 Press REMOTE MODE Example: FAX mode JKL REMOTE /FLASH or OFF OFF RECEPTION FAX 4.
all.book Page 72 Thursday, January 17, 2002 12:51 PM Using REMOTE MODE 3 While listening to your messages, you can do any of the following: • Repeat: To repeat a message, press • Skip: To skip forward, press 0 SKIP REPEAT . . • Delete: To delete the message you are currently listening to, press • Stop: To stop playback, press 4 9 WXYZ STOP DELETE . . To return to the STAND-BY display, press OFF OFF or REMOTE /FLASH .
all.book Page 73 Thursday, January 17, 2002 12:51 PM 5. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size Maximum size 8.5" (216 mm) 5.8" (148 mm) 8.5" (216 mm) 5.8" (148 mm) 5.5" (140 mm) Maximum size 5.5" (140 mm) 11" (279 mm) 23.6" (600 mm) 14 lbs.
all.book Page 74 Thursday, January 17, 2002 12:51 PM Loading the Document Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.
all.book Page 75 Thursday, January 17, 2002 12:51 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 76. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. 5.
all.book Page 76 Thursday, January 17, 2002 12:51 PM Adjusting the Resolution and Contrast Contrast settings 1 AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 77 Thursday, January 17, 2002 12:51 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press SPEAKER ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed SPEAKER , you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.
all.book Page 78 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing 5 When you hear the fax tone, press used it. START/MEMORY . Replace the handset if you • When transmission is completed, the fax will beep once. Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 123. (This may happen if the other fax machine doesn’t respond properly when you attempt to send the document.
all.book Page 79 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing START/MEMORY 4 Press 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) .
all.book Page 80 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once, wait until TEL # MODE appears in the display, and then press once. 2 Press or the display. 3 Press 4 Press until the number you wish to edit or clear appears in 1=EDIT, 2=CLEAR . 1 Display: for EDIT or 2 for CLEAR.
all.book Page 81 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. . STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the 5. Sending Faxes 1 resolution and/or contrast.
all.book Page 82 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing. 1 Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 83 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing Redial You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call. Note: The fax machine and the cordless handset each retain their own separate redial numbers. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. 2 Press once.
all.book Page 84 Thursday, January 17, 2002 12:51 PM Sending a Fax by Automatic Dialing ♦ You can press STOP to clear the message and stop automatic redialing. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.
all.book Page 85 Thursday, January 17, 2002 12:51 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.
all.book Page 86 Thursday, January 17, 2002 12:51 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.
all.book Page 87 Thursday, January 17, 2002 12:51 PM 6. Receiving Faxes Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. TEL FAX RESOLUTION/ RECEPTION MODE TAD When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.
all.book Page 88 Thursday, January 17, 2002 12:51 PM Using TEL Mode 2 Press once. 3 Press once. 4 Enter the desired number of rings (any number from 2 to 5). Example: 3 rings 5 Press STOP NUMBER OF RING ENTER (2-5) (4) The display briefly shows your selection, then: TRANSACTION 3 to return to the date and time display. Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting.
all.book Page 89 Thursday, January 17, 2002 12:51 PM Using TEL Mode Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING Note: If you have set the Fax Signal Receive setting to NO, press 3 START/MEMORY If the other party first speaks with you and then wants to send a fax, press START/MEMORY START/MEMORY to begin reception. RECEIVING after speaking.
all.book Page 90 Thursday, January 17, 2002 12:51 PM Optional Reception Settings 2 If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up. Beep Pronounced, high-pitched tones 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, set the phone down (do not hang up), walk over to the fax, lift the fax’s handset, and press START/MEMORY .
all.book Page 91 Thursday, January 17, 2002 12:51 PM Optional Reception Settings 4 Press 2 5 1 to turn on the function, or CALLER-ID to turn it off. Press STOP The display briefly shows your selection, then: to return to the date and time display. Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off.
all.book Page 92 Thursday, January 17, 2002 12:51 PM Substitute Reception to Memory 5 Press STOP to return to the date and time display. Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.
all.book Page 93 Thursday, January 17, 2002 12:51 PM 7. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 94 Thursday, January 17, 2002 12:51 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNCTION once and twice. Display: OPTION SETTING 2 Press once and 3 Press once.
Page 95 Thursday, January 17, 2002 12:51 PM 8. Special Functions all.book 8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine and the cordless handset display the name and number of the caller when you receive a call. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company.
all.book Page 96 Thursday, January 17, 2002 12:51 PM Caller ID (Requires Subscription to Service) 7 Press 8 Press START/MEMORY STOP to store your area code. ECM MODE to return to the date and time display. How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the fax machine display and cordless handset display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.
all.book Page 97 Thursday, January 17, 2002 12:51 PM 8. Special Functions Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.
all.book Page 98 Thursday, January 17, 2002 12:51 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.