FO-775L MODEL FO-775L FACSIMILE FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. open LCR www.OpenLCR.
all.book Page 0 Friday, July 14, 2000 11:47 AM WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
all.book Page 1 Friday, July 14, 2000 11:47 AM Introduction Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax are shown below. Automatic dialing Rapid Key Dialing: 7 numbers Speed Dialing: 40 numbers Imaging film Initial starter roll (included with machine): 32 ft. (10 m) (approx. 30 letter-size pages) Replacement roll: FO-3CR 98 ft. (30 m) (two rolls in package, one roll yields approx.
all.book Page 2 Friday, July 14, 2000 11:47 AM Halftone (grayscale) 64 levels Display 16-digit LCD display Paper tray capacity (16- to 20-lb. paper) Letter: 60 sheets Legal: 30 sheets Compression scheme MR, MH, MMR Applicable telephone line Public switched telephone network 2 Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm) Manual feeding: Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.
all.book Page 3 Friday, July 14, 2000 11:47 AM Dimensions Width: 13.5" (343 mm) Depth: 10.1" (256 mm) Height: 7.2" (182 mm) Weight Approx. 7.7 lbs. (3.5 kg) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all.book Page 4 Friday, July 14, 2000 11:47 AM • Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative. • Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls. • Never install telephone wiring during a lightning storm.
all.book Page 5 Friday, July 14, 2000 11:47 AM Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Installation 9 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Loading the Imaging Film . . . . . . . . . . . . . . . .
all.book Page 6 Friday, July 14, 2000 11:47 AM Table of Contents 7. Answering Machine Hookup 88 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 88 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 8. Special Functions 93 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 93 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 99 Broadcasting . . . . . . . . . . . . . . .
all.book Page 7 Friday, July 14, 2000 11:47 AM A Look at the Operation Panel 1 4 3 2 6 5 7 8 FACE DOWN (MAX 10 SHEETS) TEL FAX A.M.
all.book Page 8 Friday, July 14, 2000 11:47 AM 7 FUNCTION key Press this key to select various special functions. 8 Panel release Grasp this finger hold and pull toward you to open the operation panel. 9 Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. 10 HOLD/SEARCH key When dialing, press this key to search for an auto-dial fax number. During a phone conversation, press this key to put the other party on hold.
:47 AM 1. Installation all.book Page 9 Friday, July 14, 2000 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Original document support Handset Handset cord If any are missing, contact your dealer or retailer.
all.book Page 10 Friday, July 14, 2000 11:47 AM Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
11:47 AM Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually. 11 1. Installation all.
all.book Page 12 Friday, July 14, 2000 11:47 AM Connections Connecting the power cord Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.
11:47 AM Connections Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Be sure to insert the line into the TEL. LINE jack. Do not insert it into the TEL. SET jack. TE SEL. T T EL LI . NE Note: The fax machine is set for tone dialing. If you are on a pulse dial line, you must set the fax machine for pulse dialing.
all.book Page 14 Friday, July 14, 2000 11:47 AM Connections Attaching the tray extension and document support Attach the paper tray extension. ♦ Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a bottom side.
11:47 AM Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET jack on the fax. ♦ To connect an answering machine to your fax, see Chapter 7, Answering Machine Hookup (page 88). 1 Remove the seal covering the TEL. SET jack. 2 Connect the extension phone line to the TEL. SET jack. TE SEL. T T EL LI . NE 15 1. Installation all.
all.book Page 16 Friday, July 14, 2000 11:47 AM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.. The initial starter roll of imaging film included with your fax can print about 30 letter-size pages. When replacing the film, use a roll of Sharp FO-3CR imaging film.
11:47 AM Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 6. 3 Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. 4 Remove the used film from the cartridge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 17 1. Installation all.
all.book Page 18 Friday, July 14, 2000 11:47 AM Loading the Imaging Film 6 Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. 7 Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.
11:47 AM Loading the Imaging Film 8 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. 9 Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders. 10 Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment. 19 1. Installation all.
all.book Page 20 Friday, July 14, 2000 11:47 AM Loading the Imaging Film 11 Rotate the large gear toward you until the film is taut. 12 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Click! 13 Load paper in the paper tray and then press the following keys to initialize the film. Note: Paper must be loaded before the film can be initialized. To load paper, see Loading Printing Paper on page 22.
11:47 AM Loading the Imaging Film When to replace the imaging film Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp FO-3CR Imaging Film 21 1. Installation all.
all.book Page 22 Friday, July 14, 2000 11:47 AM Loading Printing Paper Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. ♦ Paper from 16 to 20 lbs. (60 to 75 g/m2): Letter size: 60 sheets Legal size: 30 sheets ♦ Paper from 20 to 24 lbs. (75 to 90 g/m2): Letter size: 50 sheets Legal size: 25 sheets 1 Fan the paper, and then tap the edge against a flat surface to even the stack.
11:47 AM Loading Printing Paper 4 Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams. Note: If the display shows the following alternating messages when making a copy or receiving a fax, check the paper tray.
all.book Page 24 Friday, July 14, 2000 11:47 AM Loading Printing Paper Press 1 to select LETTER or 2 to select LEGAL. LETTER 1 LEGAL 2 or The display will show: COPY CUT-OFF STOP Press the STOP key to return to the date and time display. 6 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT.
11:47 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. Important! The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send.
all.book Page 26 Friday, July 14, 2000 11:47 AM Entering Your Name and Fax Number 1 Press these keys: FUNCTION 3 The display will show: ENTRY MODE 2 Press the # key twice. The display will show: OWN NUMBER SET 3 Press the START/MEMORY key. The display will show: START/MEMORY ENTER FAX # 4 Enter your fax number by pressing the number keys (max. of 20 digits). • To insert a space between digits, press the # key.
11:47 AM Entering Your Name and Fax Number 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. SPEAKER Example: SHARP = 77777 444 22 7777 77 SPACE = J= T= A= K= U= B= L= V= M= W= N= X= O= Y= P= Z= C= D= E= F= G= Q= H= R= I= S= ♦ To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
all.book Page 28 Friday, July 14, 2000 11:47 AM Entering Your Name and Fax Number 7 Press the START/MEMORY key. The display will show: START/MEMORY SECURITY SELECT 8 28 Press the STOP key to return to the date and time display.
11:47 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time by pressing the keys on the operation panel as shown below. Do not set the date and time if you are using OpenLCR! OpenLCR automatically sets the date and time each time your fax calls OpenLCR and receives rate data. To ensure accurate use of the rate data, do not change the date and time setting yourself.
all.book Page 30 Friday, July 14, 2000 11:47 AM Setting the Date and Time 2 Press these keys: The display will show: DATE & TIME SET 3 Press the START/MEMORY key. • The currently set date will appear in the display. 4 START/MEMORY Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). 0 Example: January • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake and then enter the correct number.
11:47 AM Setting the Date and Time 8 9 Press the * key to select A.M. or the # key to select P.M. A.M. P.M. or Press the START/MEMORY key to start the clock. START/MEMORY The display will show: DAY LIGHT SAVING 10 Press the STOP key to return to the date and time display. STOP Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time.
all.book Page 32 Friday, July 14, 2000 11:47 AM Setting the Reception Mode Setting the Reception Mode Your fax has three modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line.
11:47 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key. Display: SPEAKER DOWN or UP SPEAKER: HIGH SPEAKER: MIDDLE SPEAKER: LOW 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER Handset 1 Lift the handset. 33 1. Installation all.
all.book Page 34 Friday, July 14, 2000 11:47 AM Volume Adjustment 2 Press the UP or DOWN key. Display: DOWN or UP DOWN or UP RECEIVER: HIGH RECEIVER: MIDDLE RECEIVER: LOW 3 When the display shows the desired volume level, replace the handset. Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.
all.book Page 35 Friday, July 14, 2000 11:47 AM Your fax machine features OpenLCR technology, which helps you save money on long distance and international phone calls (both fax and voice) by automatically routing each call for the best available rate. ♦ OpenLCR service is free of charge. The only cost to you is that of a periodic call (usually once every three months) to OpenLCR to receive the latest rate data. (Once you have registered with OpenLCR, your fax machine automatically makes this call.
all.book Page 36 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR be able to respond automatically to OpenLCR’s call to notify your fax that it must receive new rate data. If this occurs, old, incorrect data will continue to be used. ♦ Please note that the agreement you enter into by registering is between you and OpenLCR; it is not between you and any carriers. OpenLCR service is only available in the U.S.A.
all.book Page 37 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Registering by phone 2. Setting Up OpenLCR To register by phone, follow these steps: 1 Pick up the handset on the fax machine. 2 Press the OpenLCR key and then the 1 key. 1 OpenLCR 3 If the display shows the alternating messages at right, press the number keys to enter your fax/phone number, including the area code (the number must be 10 digits long). When finished, press the START/ MEMORY key.
all.book Page 38 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR 4 Follow the instructions you hear. ♦ Note: If you are on a pulse dial line, press the * key before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.) ♦ When registration is completed, your fax machine will receive the rate data from OpenLCR. This will last one or two minutes.
all.book Page 39 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR 2. Setting Up OpenLCR Note: OpenLCR cannot be used if your fax machine is connected to a Private Branch Exchange (PBX). Downloading (receiving) the rate data manually Your fax machine will automatically call OpenLCR and download updated rate data about once every three months. Normally you will not need to download the rate data manually.
all.book Page 40 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Fax transmission test Even if you are not ready to register for OpenLCR service, we recommend that you test your fax setup by filling out Section A of the Fax Transmission Test and OpenLCR Line Activation Form and faxing it to OpenLCR as shown below. The test is free of charge and does not place you under any obligation to register with OpenLCR.
all.book Page 41 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Using OpenLCR 2. Setting Up OpenLCR When you have registered with OpenLCR and downloaded the rate data to your fax machine, a highlighted “C” will appear in the date and time display to indicate that the OpenLCR feature is activated. TEL FAX JAN-19 02:16 A.M.
all.book Page 42 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR The following table shows marks related to OpenLCR that may appear in the display. Mark Meaning OpenLCR has been activated and is ready for use. (Blinking) OpenLCR cannot be used because the rate data has been erased. Your fax will automatically call OpenLCR within the next 24 hours to receive new data, or you can download the data manually if you need to use OpenLCR immediately.
all.book Page 43 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Temporarily turning off OpenLCR 2. Setting Up OpenLCR If needed, you can temporarily turn off OpenLCR. ♦ When you temporarily turn off OpenLCR, long distance and international calls will not be routed by OpenLCR. However, your fax will still call OpenLCR periodically to receive rate data. 1 Press these keys: FUNCTION 7 The display will show: LCR DIAL SELECT 2 Press 2 (NO) to turn off OpenLCR.
all.book Page 44 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Changing your user profile To call OpenLCR to change your user profile, follow these steps: 1 Pick up the handset on the fax machine. 2 Press the OpenLCR key and then the 3 key. 3 3 OpenLCR If the display shows the alternating messages at right, press the number keys to enter your fax/phone number, including the area code (the number must be 10 digits long). When finished, press the START/ MEMORY key.
all.book Page 45 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR A highlighted “E” will appear in the display in place of “C” if the rate data in the fax is out-of-date and the fax is unable to obtain new data. When this happens, OpenLCR routing will not take place. TEL FAX JAN-19 02:16 A.M. “E” indicates that the rate data is out-of-date. This will only occur if the fax machine is unable for some reason to make its periodic call to OpenLCR to receive new rate data.
all.book Page 46 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR 1 Press these keys: The display will show: FUNCTION 7 CENTER # MODE 2 Press 1 (SET) to set the new phone number. 1 • Note: If you want to restore the factory-set number, press 2 for CLEAR and then go to Step 4. 3 Press the number keys to enter the new phone number. 4 Press the START/MEMORY key to store the number. START/MEMORY 5 Press the STOP key to return to the date and time display.
all.book Page 47 Friday, July 14, 2000 11:47 AM Note: The following settings are not required as of the printing of this manual. OpenLCR will inform you through its Web site (www.OpenLCR.com) if the settings become necessary in the future. Selecting a long or short call Before you make a long distance or international phone/fax call, select whether the call will be a long call or a short call. Your fax needs to know whether the call will be long or short to route it for the best rate.
all.book Page 48 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Changing the SHORT TIME and LONG TIME settings The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME setting is 4 minutes. If the typical durations of your short and long calls are different, you should change the time settings to ensure that OpenLCR routes your calls for the best rate.
all.book Page 49 Friday, July 14, 2000 11:47 AM Setting Up and Using OpenLCR Enter a 2-digit number (01 to 29) for the number of minutes of the SHORT TIME setting. (If the number is less than 10, enter a 0 before the number.) The display will show your selection and then show: 0 3 Example: 3 minutes LONG TIME ENTER (03-30) 04 4 Enter a 2-digit number for the number of minutes of the LONG TIME setting. (The number must be greater than the SHORT TIME setting and no more than 30.
all.book Page 50 Friday, July 14, 2000 11:47 AM 3. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 8.5" (216 mm) 5.8" (148 mm) Maximum size 5.5" (140 mm) Minimum weight 23.6" (600 mm) Maximum weight 14 lbs. (52 g/m² ) 42 lbs. (157 g/m²) Loading several pages at once: Minimum size 5.
all.book Page 51 Friday, July 14, 2000 11:47 AM Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 0.16"(4 mm) Letters in the shaded area will not be scanned. 3. Sending Documents 0.2"(5 mm) 0.16"(4 mm) 0.2"(5 mm) Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
all.book Page 52 Friday, July 14, 2000 11:47 AM Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.
all.book Page 53 Friday, July 14, 2000 11:47 AM Loading the Document Adjust the resolution and/or contrast settings (if desired) as explained in Adjusting the Resolution and Contrast on page 55, then dial the receiving machine as explained in Sending a Fax by Normal Dialing on page 58. RESOLUTION 3. Sending Documents 3 Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.
all.book Page 54 Friday, July 14, 2000 11:47 AM Loading the Document 54 2 Remove the document. 3 Close the operation panel, making sure it clicks into place.
all.book Page 55 Friday, July 14, 2000 11:47 AM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. 3. Sending Documents The default resolution setting is STANDARD and the default contrast setting is AUTO. Note: The resolution and contrast settings are only effective for sending a document.
all.book Page 56 Friday, July 14, 2000 11:47 AM Adjusting the Resolution and Contrast 1 Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting.
all.book Page 57 Friday, July 14, 2000 11:47 AM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press these keys: FUNCTION 4 3. Sending Documents The display will show: FINE PRIORITY 2 3 Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD. Press the STOP key to return to the date and time display.
all.book Page 58 Friday, July 14, 2000 11:47 AM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.
all.book Page 59 Friday, July 14, 2000 11:47 AM Sending a Fax by Normal Dialing 3 Dial the number of the receiving machine by pressing the number keys. 2 3 2 4 5 6 7 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. 3.
all.book Page 60 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine. ♦ When you store a fax or telephone number, you select a two-digit Speed Dial number for it. Forty-seven Speed Dial numbers are available.
all.book Page 61 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Storing fax and telephone numbers for Automatic Dialing 1 Press these keys: FUNCTION 3 The display will alternately show: 3. Sending Documents FAX/TEL # MODE 1=SET,2=CLEAR 2 Press the 1 key to select SET. 1 The display will alternately show: FAX/TEL # SET ENTER SPEED # 3 4 Enter a two-digit Speed Dial number by pressing the number keys (01 to 07 for Rapid Key Dialing, 08 to 47 for Speed Dialing).
all.book Page 62 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing 5 Press the START/MEMORY key. START/MEMORY 6 Enter the name of the party by pressing the number keys as shown below. (If you don’t want to enter a name, go directly to Step 7.) SPACE = J= T= A= K= U= B= C= D= E= F= G= L= V= M= W= N= X= O= Y= P= Z= Q= H= R= I= S= Example: SHARP = 77777 444 22 7777 SPEAKER 77 ♦ To clear a mistake, press the SPEED DIAL key.
all.book Page 63 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing 8 Return to Step 3 to store another number, or press the STOP key to return to the date and time display. STOP Step 3 or You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialing on page 86.
all.book Page 64 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing 4 Press the START/MEMORY key. START/MEMORY 5 Return to Step 3 to clear another number, or press the STOP key to return to the date and time display. STOP Step 3 or Making changes To make changes in a number previously stored, repeat the programming procedure.
all.book Page 65 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 07, you can dial it by pressing the corresponding Rapid Key. Load the document(s). 3. Sending Documents 1 The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number.
all.book Page 66 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing. 1 Load the document(s). The display will show: READY TO SEND • Set the resolution and/or contrast if desired. RESOLUTION 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys. • To enter numbers 1 through 9, first enter 0 and then the number. 3 66 Check the display.
all.book Page 67 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s). 3. Sending Documents 1 The display will show: READY TO SEND • Set the resolution and/or contrast if desired.
all.book Page 68 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START/MEMORY key. 1 Load the document(s).
all.book Page 69 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing 4 Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 5 3. Sending Documents • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. Press the START/MEMORY key.
all.book Page 70 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing 2 Enter a 2-digit number from 01 to 15 for the number of minutes in the interval. 0 3 Example: 3 minutes 3 Press the STOP key to return to the date and time display. STOP Recall times for automatic dialing If desired, you can change the maximum number of automatic redialing attemps made when the line is busy.
all.book Page 71 Friday, July 14, 2000 11:47 AM Sending a Fax by Automatic Dialing Error Correction Mode If desired, you can turn ECM off. This will increase slightly the amount of memory available for memory transmission and reception. 1 Press these keys: FUNCTION 4 The display will show: ECM MODE 2 3 Press 1 to turn on ECM or 2 to turn it off. Press the STOP key to return to the date and time display. YES 1 NO or 2 STOP 71 3.
all.book Page 72 Friday, July 14, 2000 11:47 AM 4. Receiving Documents Using FAX Mode To select FAX mode, press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.
all.book Page 73 Friday, July 14, 2000 11:47 AM Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected. 1 Press these keys: The display will show: FUNCTION 4 NUMBER OF RINGS 2 Enter the desired number of rings (any number from 2 to 5). The display will show: 4.
all.book Page 74 Friday, July 14, 2000 11:47 AM Using TEL Mode Using TEL Mode To select TEL mode, press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX A.M. When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 When the fax machine rings, pick up the handset.
all.book Page 75 Friday, July 14, 2000 11:47 AM Using TEL Mode 3 If the other party first speaks with you and then wants to send a fax, press the START/MEMORY key after speaking. (Press your START/ MEMORY key before the sender presses their Start key.) • When RECEIVING appears in the display, hang up. RECEIVING 4. Receiving Documents START/MEMORY Answering with an extension phone 1 Answer the extension phone when it rings.
all.book Page 76 Friday, July 14, 2000 11:47 AM Using TEL Mode 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up. 5 Comments: ♦ Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder.
all.book Page 77 Friday, July 14, 2000 11:47 AM Using TEL Mode 3 Press the STOP key to return to the date and time display. STOP Turning off detection of the Tel/Fax Remote Number 1 Press these keys: 4. Receiving Documents If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above Tel/Fax Remote Number.
all.book Page 78 Friday, July 14, 2000 11:47 AM Using TEL Mode Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.
all.book Page 79 Friday, July 14, 2000 11:47 AM Using TEL Mode 2 3 Press 1 to turn on the 2 IN 1 function, or 2 to turn it off. YES 1 Press the STOP key to return to the date and time display. NO or 2 STOP The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.
all.book Page 80 Friday, July 14, 2000 11:47 AM Substitute Reception to Memory 3 4 If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%. Press the STOP key to return to the date and time display.
all.book Page 81 Friday, July 14, 2000 11:47 AM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND 2 Press the COPY/HELP key. RECEPTION MODE COPY/HELP 5. Making Copies • Set the resolution and/or contrast if desired. (The default setting for copying is SUPER FINE.).
all.book Page 82 Friday, July 14, 2000 11:47 AM Making Copies ♦ If you are only making one copy of the original (or of each original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5. 3 Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.
all.book Page 83 Friday, July 14, 2000 11:47 AM Making Copies Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below, or press the START/MEMORY key to automatically select 100%). Copying will begin.
all.book Page 84 Friday, July 14, 2000 11:47 AM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.
all.book Page 85 Friday, July 14, 2000 11:47 AM 6. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a voice call, the power must be on. 1 2 Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER or Dial the number using one of the following methods: • Normal Dialing: Enter the full telephone number with the numeric keys. • Rapid Key Dialing: Press the appropriate Rapid Key.
all.book Page 86 Friday, July 14, 2000 11:47 AM Making Telephone Calls Comments: ♦ While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. ♦ The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation.
all.book Page 87 Friday, July 14, 2000 11:47 AM Making Telephone Calls Hold 6. Making Phone Calls You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.
all.book Page 88 Friday, July 14, 2000 11:47 AM 7. Answering Machine Hookup Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET jack. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET jack. 2 Connect the answering machine's telephone line jack to the TEL. SET jack. • If desired, you can connect an extension phone to your answering machine's extension phone jack. TEL.
all.book Page 89 Friday, July 14, 2000 11:47 AM Connecting an Answering Machine Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
all.book Page 90 Friday, July 14, 2000 11:47 AM Connecting an Answering Machine 2 Set your answering machine to auto answer. ♦ Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialing. ♦ If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.
all.book Page 91 Friday, July 14, 2000 11:47 AM Optional A.M. Mode Settings Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine hookup to incoming calls. Quiet Detect Time The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers. If needed, you can change this setting to any number of seconds from 1 to 10.
all.book Page 92 Friday, July 14, 2000 11:47 AM Optional A.M. Mode Settings 3 Press the STOP key to return to the date and time display. STOP Fax when Answering machine Fails When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.
11:47 AM 8. Special Functions all.book Page 93 Friday, July 14, 2000 8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company. ♦ Your fax may not be compatible with some caller identification services. .
all.book Page 94 Friday, July 14, 2000 11:47 AM Caller ID 3 Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.) YES 1 NO 2 or If you selected 1, the display will show: AREA CODE # MODE 1=SET,2=CLEAR 4 Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.) 1 The display will show: ENTER AREA CODE 5 Enter the three digits of your area code. 4 2 5 (Example) 6 Press the START/MEMORY key to store your area code.
all.book Page 95 Friday, July 14, 2000 11:47 AM 8. Special Functions Caller ID How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 96 Friday, July 14, 2000 11:47 AM Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦ After you have received 20 calls, each new call will delete the oldest call.
all.book Page 97 Friday, July 14, 2000 11:47 AM 8. Special Functions Caller ID • If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.) 4 Press the STOP key when you have finished viewing the list. STOP To delete calls from the Caller ID list If you want to delete a single call from the caller list, press the 0 key while the call appears in the display.
all.book Page 98 Friday, July 14, 2000 11:47 AM Caller ID 2 3 Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.) SET CLEAR 1 or 2 5 6 Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). 4 2 5 2 3 2 4 7 (Example) 4 Press the START/MEMORY key and then the STOP key.
all.book Page 99 Friday, July 14, 2000 11:47 AM 8. Special Functions Distinctive Ring Distinctive Ring (Requires Subscription to Service) Important: ♦ To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. ♦ Your fax machine may not be compatible with some distinctive ring services. Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line.
all.book Page 100 Friday, July 14, 2000 11:47 AM Distinctive Ring 3 Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function.
all.book Page 101 Friday, July 14, 2000 11:47 AM 8. Special Functions Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document(s).
all.book Page 102 Friday, July 14, 2000 11:47 AM Broadcasting 5 Press the START/MEMORY key. Transmission will begin. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.
all.book Page 103 Friday, July 14, 2000 11:47 AM 8. Special Functions Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained on page 25. Follow the steps below to turn on the cover sheet function.
all.book Page 104 Friday, July 14, 2000 11:47 AM Cover Sheet 3 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. YES 1 NO or 2 The display will show: AUTO PRINT OUT 4 Press the STOP key to return to the date and time display. STOP Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.
all.book Page 105 Friday, July 14, 2000 11:47 AM 8. Special Functions Cover Sheet 3 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 4 1 (Example) Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.
all.book Page 106 Friday, July 14, 2000 11:47 AM Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
all.book Page 107 Friday, July 14, 2000 11:47 AM 8. Special Functions Batch Page Numbering Comments: ♦ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. ♦ If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.
all.book Page 108 Friday, July 14, 2000 11:47 AM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows.
all.book Page 109 Friday, July 14, 2000 11:47 AM 1 8. Special Functions Blocking Reception of Unwanted Faxes Press these keys: FUNCTION 3 The display will show: STORE JUNK # 2 3 Press 1 to enter a number in the Anti Junk Number List, or 2 to clear a number from the list. SET 1 Entering: Enter a 1-digit number from 1 to 5 with the numeric keys. This number identifies the fax number that you will enter in the next step.
all.book Page 110 Friday, July 14, 2000 11:47 AM Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
all.book Page 111 Friday, July 14, 2000 11:47 AM 8. Special Functions Sending Documents From Memory 3 Enter the number of the receiving machine using one of the following methods: • Press a Rapid Key. 01 02 03 (Example) • Press the SPEED DIAL key and enter a Speed Dial number. • Enter a full telephone number by pressing the number keys. 4 Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY • The document will be scanned and stored in memory.
all.book Page 112 Friday, July 14, 2000 11:47 AM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. To use the polling function, you must first set Rapid Key 07/POLL for use as a polling key.
all.book Page 113 Friday, July 14, 2000 11:47 AM 8. Special Functions Polling (Requesting a Fax Transmission) Requesting transmission Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key. 1 Dial the fax machine you want to poll using one of the following methods: ABC • Pick up the handset (or press the SPEAKER key) and dial the full number. Wait for the fax answerback tone.
all.book Page 114 Friday, July 14, 2000 11:47 AM Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your fax, press the RECEPTION MODE key to set the reception mode to FAX and load the document(s). Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your fax is on polling standby.
all.book Page 115 Friday, July 14, 2000 11:47 AM 8. Special Functions Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 Press these keys: FUNCTION 3 The display will show: PASSCODE # MODE 2 Press 1 to store a number, or 2 to clear a number. SET or 1 3 4 Storing: Enter a 2-digit number from 01 to 10.
all.book Page 116 Friday, July 14, 2000 11:47 AM Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.
all.book Page 117 Friday, July 14, 2000 11:47 AM 8. Special Functions Timer Operations 5 Press the * key to select A.M. or the # key to select P.M. A.M. P.M. or 6 Press the START/MEMORY key. START/MEMORY 7 Enter the Speed Dial number of the receiving fax machine. • If this is a polling operation, go to Step 10. 8 0 5 (Example) Press the START/MEMORY key. START/MEMORY 9 10 Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings).
all.book Page 118 Friday, July 14, 2000 11:47 AM Timer Operations To cancel a timer operation If you need to cancel a timer operation after it has been set, follow the steps below. 1 Press these keys: FUNCTION 1 The display will show: TIMER MODE 2 3 Press # to cancel a transmission operation, or * to cancel a polling operation. POLLING SEND or Press 2 to select CLEAR. 2 4 Press the START/MEMORY key and then the STOP key.
all.book Page 119 Friday, July 14, 2000 11:47 AM You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 Press the FUNCTION key and 2. FUNCTION 2 The display will show: LISTING MODE 2 Press the * key or the # key until the desired list appears in the display.
all.book Page 120 Friday, July 14, 2000 11:47 AM Printing Lists Explanation of headings SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3"). START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received.
all.book Page 121 Friday, July 14, 2000 11:47 AM CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.
all.book Page 122 Friday, July 14, 2000 11:47 AM Printing Lists Telephone Number List This list shows the fax numbers that have been programmed for automatic dialing. Passcode List This list shows settings made for polling security, your name and fax/ telephone number as entered in the machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and settings related to OpenLCR.
all.book Page 123 Friday, July 14, 2000 11:47 AM Printing Lists Option Setting List 9. Printing Lists This list shows the current status of the option settings. Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function.
all.book Page 124 Friday, July 14, 2000 11:47 AM Printing Lists Caller ID List This list shows information about your 20 most recent calls. (This list is only available if you are using the Caller ID function.) Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result.
all.book Page 125 Friday, July 14, 2000 11:47 AM Printing Lists ♦ The same headings appear in the Transaction Report as in the Activity Report. See page 120 for an explanation of the headings. 9. Printing Lists ♦ The Transaction report cannot be printed on demand. If desired, you can change the condition under which a report is printed out. Follow the steps below.
all.book Page 126 Friday, July 14, 2000 11:47 AM 10. Maintenance Print head Clean the print head frequently to assure optimum printing performance. 1 Unplug the power cord. 2 Pull the paper release plate forward and remove the paper. 3 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
all.book Page 127 Friday, July 14, 2000 11:47 AM 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. 5 Wipe the print head and roller with denatured alcohol. 10. Maintenance Maintenance Roller Print head Caution! ♦ Do not use benzene or thinner. Avoid touching the print head with hard objects. ♦ The print head may be hot if your fax machine has just received a large number of documents.
all.book Page 128 Friday, July 14, 2000 11:47 AM Maintenance 6 Place the imaging film cartridge back in the print compartment. 7 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 8 Reinsert the paper in the paper tray and push the paper release plate back down.
all.book Page 129 Friday, July 14, 2000 11:47 AM Maintenance Scanning glass and rollers ♦ Make sure that all dirt and stains (such as correcting fluid) are removed, as dirts and stains will cause vertical lines on transmitted images and copies. ♦ Adhesive cellophane tape is useful for removal of debris from the rollers. Document rollers Caution: When wiping, take care not to damage any of the protruding parts on the underside of the operation panel.
all.book Page 130 Friday, July 14, 2000 11:47 AM 11. Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE jack to the wall jack should be no longer than six feet. • Make sure there are no modem devices sharing the same telephone line.
all.book Page 131 Friday, July 14, 2000 11:47 AM Problems and Solutions Dialing and transmission problems Problem Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct jack. See Connecting the handset on page 11. Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the fax machine is set to the correct dialing mode for your telephone line.
all.book Page 132 Friday, July 14, 2000 11:47 AM Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn't receive documents automatically. • Make sure that the reception mode is set to FAX. If you subscribe to a distinctive ring service, make sure that the Distinctive Ring function is set to the correct ring pattern. If you do not subscribe to a distinctive ring service, make sure that Distinctive Ring is set to OFF SETTING. (See Distinctive Ring on page 99.
all.book Page 133 Friday, July 14, 2000 11:47 AM Problems and Solutions • Make sure the operation panel and the printer compartment cover under the operation panel are completely closed (press down on both sides of each). (To close the printer compartment cover, grasp the top of the operation panel and pull to open it, and then press down on both sides of the printer compartment cover.) The quality of copies is poor and/or black spots appear.
all.book Page 134 Friday, July 14, 2000 11:47 AM Problems and Solutions General problems Problem Solution Information cannot be programmed in the fax. • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1. Nothing appears in the display. • Make sure the power cord is properly plugged into a power outlet.
all.book Page 135 Friday, July 14, 2000 11:47 AM Messages and Signals Messages and Signals Display messages CHECK PAPER SIZE The paper size setting is incorrect. Change the paper size setting as explained on page 23. COVER OPEN The print compartment cover (under the operation panel) is open. Open the operation panel (grasp the top and pull toward you), and then press down firmly on both sides of the print compartment cover to close it. DOCUMENT JAMMED The original document is jammed.
all.book Page 136 Friday, July 14, 2000 11:47 AM Messages and Signals LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 130. MEMORY IS FULL The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out.
all.book Page 137 Friday, July 14, 2000 11:47 AM OVER HEAT The print head has overheated. Operation can be continued after it cools. PAPER JAMMED The printing paper is jammed. See the following section, Clearing Paper Jams. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialing and the line is busy or the receiving fax machine does not answer.
all.book Page 138 Friday, July 14, 2000 11:47 AM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn't feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.
all.book Page 139 Friday, July 14, 2000 11:47 AM Clearing Paper Jams 1 Pull the paper release plate forward and remove the paper. 2 Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. 3 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. 11.
all.book Page 140 Friday, July 14, 2000 11:47 AM Clearing Paper Jams 4 Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. 5 Reinsert the paper in the paper tray and push the paper release plate back down.
all.book Page 141 Friday, July 14, 2000 11:47 AM FCC Regulatory Information FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be provided to your telephone company. An FCC compliant telephone cord and modular plug is provided with this equipment.
all.book Page 142 Friday, July 14, 2000 11:47 AM Quick Reference Guide Entering Your Name and Number Setting the Date and Time 1. Press: 1. Press: FUNCTION 3 FUNCTION 3 Display shows: DATE & TIME SET Display shows: OWN NUMBER SET 2. Press: START/MEMORY 2. Press: 3. Enter two digits for the month (01 to 12). START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 4. Enter two digits for the day (01 to 31). • To insert 5.
all.book Page 143 Friday, July 14, 2000 11:47 AM Quick Reference Guide Sending Faxes Receiving Faxes Press the RECEPTION MODE key until the arrow in the display points to the desired reception mode. Place your document (up to 10 pages) face down in the document feeder. TEL FAX JUN 01 10:30 A.M. RECEPTION MODE TEL 1. Lift the handset or press FAX JUN 01 10:30 Normal Dialing A.M. SPEAKER TEL FAX JUN 01 10:30 2. Dial the fax number. 3.
all.book Page 144 Friday, July 14, 2000 11:47 AM Guía de referencia rápida Introducción de su nombre y número Ajuste de la fecha y hora FUNCTION 3 1. Pulse: 1. Pulse: FUNCTION 3 El visor muestra: El visor muestra: DATE & TIME SET OWN NUMBER SET 2. Pulse: 2. Pulse: START/MEMORY 3. Introduzca dos dígitos para el mes (01 hasta 12). START/MEMORY 3. Introduzca su número de telefax (20 dígitos como máx.) mediante pulsación de las teclas numéricas.
all.book Page 145 Friday, July 14, 2000 11:47 AM Guía de referencia rápida Transmisión de mensajes telefax Recepción de mensajes telefax Pulse la tecla RESOLUTION/RECEPCTION MODE (Resolución/Modo de recepción) hasta que la flecha en el visor señale el modo de recepción deseado (asegúrese de que el alimentador de originales está vacío). Coloque el original (hasta 10 páginas) cara abajo en el alimentador de documentos. TEL FAX JUN 01 10:30 A.M. Marcación normal RESOLUTION TEL SPEAKER A.M. 2.
all.book Page 146 Friday, July 14, 2000 11:47 AM Please check the bottom righthand corner of the product number FO-3CR on the film box, or the final digit of the manufacturing number on the label at the beginning of the roll of ink film. If an “F” appears, please read pages 146 to 147. If an “F” does not appear, please read pages 148 to 149. S H A R P Revised date : . Issued date :DEC.2.1999 MATERIAL SAFETY DATA SHEET (1/2) MSDS No B-1021 . Section 1.
all.book Page 147 Friday, July 14, 2000 11:47 AM S H A R P MATERIAL SAFETY DATA SHEET (2/2) MSDS No. B-1021 Section 6. Physical Chemical Characteristics Boiling/Melting Point Vapor Pressure Vapor Density Evaporation Rate Appearance Odor No data available No data available No data available No data available Thin film coated with ink Slight wax odor Specific Gravity Solubility in Water PH Viscosity Color No data available Negligible No data available No data available Black Section 7.
all.book Page 148 Friday, July 14, 2000 11:47 AM S H A R P Date Revised: . Date Issued :Dec. 22, 1998 MATERIAL SAFETY DATA SHEET (1/2) MSDS No. B-1006 Section 1. Product Identification Product Code : FO-3CR Imaging Film Section 2. Supplier's Name and Address Sharp Corporation 22-22 Nagaike-cho, Abeno-ku, Osaka, Japan Local suppliers are listed below. Please contact the nearest supplier for additional information. (Country) (Name and Telephone Number) U.S.A.
all.book Page 149 Friday, July 14, 2000 11:47 AM S H A R P Date Revised: . Date Issued : Dec. 22, 1998 MATERIAL SAFETY DATA SHEET (2/2) MSDS No. B-1006 Section 6. Physical Chemical Characteristics Boiling/Melting Point Vapor Pressure Vapor Density Evaporation Rate Appearance Odor m.p.
all.book Page 150 Friday, July 14, 2000 11:47 AM Index A A.M.
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all.book Page 27 Friday, July 14, 2000 11:47 AM NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp.
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