FO-2950M MODEL FO-2950M FACSIMILE FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Hookup 7. Special Functions 8. Printing Lists 9. Maintenance 10.
all-fo2950hk.book Page 1 Wednesday, August 9, 2000 11:13 AM Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 20 numbers Speed Dialling: 100 numbers Memory size* 2 MB (approx. 130 pages) Modem speed 14,400 bps (max.) Automatic fallback to lower speeds. Transmission time* Approx.
all-fo2950hk.book Page 2 Wednesday, August 9, 2000 11:13 AM Automatic document feeder 20 pages max. (80 g/m2 A4 paper) Halftone (grayscale) 64 levels (PC scan: 256 levels) Paper tray capacity 200 sheets (80 g/m2 A4 paper) Compression scheme MMR, MR, MH, Sharp (H2) Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Printing resolution Horizontal: 16 lines/mm Vertical: 15.
all-fo2950hk.book Page 3 Wednesday, August 9, 2000 11:13 AM Dimensions Width: 386 mm Depth: 398 mm Height: 169 mm Weight Approx. 6.3 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all-fo2950hk.book Page 4 Wednesday, August 9, 2000 11:13 AM • Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord. • Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative. • Do not place this machine on an unstable cart, stand or table.
all-fo2950hk.book Page 5 Wednesday, August 9, 2000 11:13 AM Table of Contents Introduction 1 Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Installation Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing the Toner Cartridge . . . . . . . . . . . .
all-fo2950hk.book Page 6 Wednesday, August 9, 2000 11:13 AM Table of Contents 5. Making Telephone Calls 82 6. Answering Machine Connection 84 Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 84 Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 7. Special Functions 89 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Duplex Ringing (Requires Subscription to Service) . . . .
all-fo2950hk.book Page 7 Wednesday, August 9, 2000 11:13 AM A Look at the Operation Panel 1 2 3 4 5 6 7 8 9 10 11 12 13 TEL FAX A.M.
all-fo2950hk.book Page 8 Wednesday, August 9, 2000 11:13 AM 6 Panel release Grasp this release and pull toward you to open the operation panel. 7 PC IN USE light This blinks when data is being sent to or from the computer connected to the fax machine. 8 LINE IN USE light This lights when the fax machine is using the telephone line. 9 RECEPTION MODE key Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.
11:13 AM 16 REDUCTION/ENLARGEMENT key Press this key to select an enlargement or reduction setting when making a copy of a document. 17 STOP key Press this key to cancel an operation before it is completed. 18 START key Press this key to begin transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling. 19 COPY/HELP key When a document is in the feeder, press this key to make a copy of a document.
all-fo2950hk.book Page 10 Wednesday, August 9, 2000 11:13 AM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Original document support Handset Handset cord If any are missing, contact your dealer or retailer.
11:13 AM Connections Connections Points to keep in mind when setting up Do not place the machine or the drum cartridge in direct sunlight. Do not place the machine near heaters or air conditioners. Keep dust away from the machine. Keep the area around the machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.
all-fo2950hk.book Page 12 Wednesday, August 9, 2000 11:13 AM Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
11:13 AM Connections Connecting the power lead Plug the power lead into a 220-240 V, 50/60 Hz, earthed (3-prong) AC outlet. ♦ When disconnecting the fax, unplug the telephone line cord before unplugging the power lead. ♦ Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.
all-fo2950hk.book Page 14 Wednesday, August 9, 2000 11:13 AM Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the left side of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Be sure to insert the line into the TEL. LINE socket. Do not insert it into the TEL. SET socket. Note: Your fax is set for tone dialling. If you are on a pulse dial line, you must set your fax for pulse dialling.
11:13 AM Connections Attaching the paper tray and document supports Attach the paper tray. Attach the received document tray. Attach the original document support. ♦ Make sure the front side of the support faces you (the support should curve slightly toward you). 15 1. Installation all-fo2950hk.
all-fo2950hk.book Page 16 Wednesday, August 9, 2000 11:13 AM Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦ To connect an answering machine to your fax, see Chapter 6, Answering Machine Connection. 16 1 Remove the seal covering the TEL. SET socket. 2 Connect the extension phone line to the TEL. SET socket.
11:13 AM Installing the Toner Cartridge Installing the Toner Cartridge The laser printer in your fax machine uses a toner cartridge and a drum cartridge. The drum cartridge comes pre-installed, and the toner cartridge must be installed. The starter toner cartridge included with your fax can print approximately 1,875 A4-size pages at 4% page coverage. When replacing the toner cartridge, use a Sharp FO-29DC toner cartridge. One cartridge can print about 3,750 A4-size pages.
all-fo2950hk.book Page 18 Wednesday, August 9, 2000 11:13 AM Installing the Toner Cartridge 2 The drum cartridge has been installed at the factory. Gently pull the paper tab to remove the black sheet of protective paper from the cartridge. • Be careful not to tear the paper nor leave any pieces of paper in the machine. 3 Remove the new toner cartridge from its packaging. Shake the cartridge side to side four or five times to distribute the toner evenly within the cartridge.
11:13 AM Installing the Toner Cartridge 4 Hold the toner cartridge by the handle with the stamped markings on the cartridge facing upwards, and insert the cartridge into the print compartment. 5 Place your thumb on the centre of the handle where it is marked PUSH, and push the handle down and in so that the cartridge fits into place. 6 Close the print compartment cover, pressing down firmly on each side to make sure it is completely closed. 19 1. Installation all-fo2950hk.
all-fo2950hk.book Page 20 Wednesday, August 9, 2000 11:13 AM Installing the Toner Cartridge 7 Reset the toner counter by pressing the following keys: Display shows: FUNCTION 9 CLR TONER COUNT PRESS START KEY START 8 Reset the drum counter by pressing the following keys: • Note: This setting is only necessary after you have replaced the drum cartridge (not after replacing the toner cartridge).
11:13 AM Loading Printing Paper Loading Printing Paper You can load up to 200 sheets of A4 paper (max. 80 g/m2) in the paper tray. Caution! Do not use the blank side of paper that has already been printed on. 1 Pull out the paper tray extension. 2 Fan the paper, and then tap the edge against a flat surface to even the stack. 3 Pull the paper release lever toward you. 21 1. Installation all-fo2950hk.
all-fo2950hk.book Page 22 Wednesday, August 9, 2000 11:13 AM Loading Printing Paper 4 Insert the stack of paper firmly into the tray, print side up. • Make sure that the stack is not higher than the marked line. Loading too much paper may cause paper jams and misfeeds. • If paper remains in the tray, take it out and combine it into a single stack with the new paper before adding the new paper. Important: Be sure to load the paper so that printing takes place on the print side of the paper.
11:13 AM Setting Up the Multifunction Interface Setting Up the Multifunction Interface To enable the multifunction features of your fax, connect it to your computer and install the Multifunction software. Connecting the parallel cable Connect the fax machine to your computer with a parallel cable. ♦ If you do not have already have a parallel cable, you can purchase one from your dealer or any computer store. ♦ Make sure the cable is IEEE 1284-compliant.
all-fo2950hk.book Page 24 Wednesday, August 9, 2000 11:13 AM Setting Up the Multifunction Interface 2 Connect one end of the cable to the port on the Sharp Laser Multifunction fax. Snap the clips on each side of the port onto the cable connector to secure it. 3 Connect the other end of the cable to the parallel port on the back of your computer. Note: There is normally no need to change the parallel port setting in your computer's setup (BIOS) program.
11:13 AM Setting Up the Multifunction Interface Installing the Multifunction software Minimum system requirements Processor: Pentium 90 MHz or higher Operating system: Windows 95/98, Windows NT 4.0 (Service Pack 3 or later), English version Physical RAM: Windows 95/98: 16 MB Windows NT 4.0: 32 MB Free hard-disk space: Windows 95/98: 30 MB Windows NT 4.0: 35MB ♦ The Sharp Laser Multifunction software cannot be installed by Plug and Play.
all-fo2950hk.book Page 26 Wednesday, August 9, 2000 11:13 AM Setting Up the Multifunction Interface Online Operation Guide Detailed instructions for using the Sharp Laser Multifunction software can be found in the Online Guide on the CD. To open the guide, follow these steps: 1. Insert the Sharp Laser Multifunction CD into your CD-ROM drive. (If the Sharp Laser Multifunction Setup window appears, click Cancel and then Exit Setup to close the window.) 2.
11:13 AM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax machine, you must enter your name and fax (telephone) number. You also need to set the date and time. 3 key 1 2 3 4 5 6 7 8 9 Once you enter this information, it will automatically appear at the top of each fax page you send. FUNCTION key 0 # key START key 1 Press these keys: The display will show: STOP key FUNCTION 3 ENTRY MODE PRESS * OR # 27 1.
all-fo2950hk.book Page 28 Wednesday, August 9, 2000 11:13 AM Entering Your Name and Fax Number 2 Press the # key twice. (Or the UP key twice.) The display will show: OWN NUMBER SET PRESS START KEY 3 Note: When scrolling through the settings, you can press the UP key in place of the # key, and the DOWN key in place of the * key. Press the START key. START The display will show: ENTER FAX # 4 Enter your fax number by pressing the number keys (max. of 20 digits).
11:13 AM Entering Your Name and Fax Number 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 77777 444 22 7777 SPEAKER SPACE = J= T= A= K= U= B= L= V= M= W= N= X= O= Y= P= Z= C= D= E= F= G= 77 Q= H= R= I= S= ♦ To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.
all-fo2950hk.book Page 30 Wednesday, August 9, 2000 11:13 AM Entering Your Name and Fax Number 7 Press the START key. START The display will show: SECURITY SELECT 1=ON, 2=OFF 8 30 Press the STOP key to return to the date and time display.
11:13 AM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time by pressing the keys on the operation panel as shown below. 3 key FUNCTION key 1 2 3 4 5 6 7 8 9 0 * key 1 START key Press these keys: STOP key FUNCTION 3 The display will show: ENTRY MODE PRESS * OR # 2 Press these keys: The display will show: DATE & TIME SET PRESS START KEY 31 1. Installation all-fo2950hk.
all-fo2950hk.book Page 32 Wednesday, August 9, 2000 11:13 AM Setting the Date and Time 3 Press the START key. START • The currently set date will appear in the display. 4 Enter a two-digit number for the day (“01” to “31”). 0 • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake and then enter the correct number. 5 5 Example: the 5th Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).
11:13 AM Setting the Date and Time 8 Press the START key to start the clock. START The display will show: STORE JUNK FAX # 1=SET, 2=CLEAR 9 Press the STOP key to return to the date and time display. STOP 33 1. Installation all-fo2950hk.
all-fo2950hk.book Page 34 Wednesday, August 9, 2000 11:13 AM Setting the Reception Mode Setting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line. FAX mode: Select this mode when you only want to receive faxes on your line.
11:13 AM Setting the Reception Mode Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode. RECEPTION MODE key 1 2 3 4 5 6 7 8 9 0 TEL FAX 01 FEB 10:30 M:00% STAND-BY RECEPTION MODE A.M. TEL FAX 01 FEB 10:30 M:00% STAND-BY A.M. TEL FAX 01 FEB 10:30 M:00% STAND-BY A.M. TEL FAX 01 FEB 10:30 M:00% STAND-BY A.M. For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents.
all-fo2950hk.book Page 36 Wednesday, August 9, 2000 11:13 AM Setting the Reception Mode Selecting the receiving unit If you have connected the fax machine to a computer and installed the Multifunction software, you can choose whether to have incoming faxes received to the fax machine or the computer. ♦ The initial setting is FAX (reception to the fax machine).
11:13 AM Setting the Reception Mode 4 If you selected reception to the computer but also want to receive voice calls, set the reception mode of the fax machine to TEL/FAX. RECEPTION MODE TEL RECEPTION MODE TEL FAX A.M. • The Multifunction Desktop will receive a fax only if the sending machine issues a fax tone. (Make sure that Fax Receive is selected in the Fax menu of the Multifunction Desktop.
all-fo2950hk.book Page 38 Wednesday, August 9, 2000 11:13 AM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key 1 2 3 4 5 6 7 8 9 0 Speaker 1 Press the SPEAKER key. 2 Press the UP or DOWN key.
11:13 AM Volume Adjustment 3 When the display shows the desired volume level, press the SPEAKER key to turn off the speaker. SPEAKER Ringer 1 Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed.) UP DOWN or • The ringer will ring once at the selected level, and then the date and time will reappear in the display.
all-fo2950hk.book Page 40 Wednesday, August 9, 2000 11:13 AM Volume Adjustment Beep length Your fax normally signals the end of transmission, reception, or copying with a 3-second beep. If desired, you can change the duration of the beep to 1 second or turn the beep off. 1 Press these keys: FUNCTION 4 The display will alternately show: BEEP LENGTH 1=3 SEC, 2=1 SEC BEEP LENGTH 3=NO BEEP 2 Press 1 for 3 seconds, 2 for 1 second, or 3 for no beep.
all-fo2950hk.book Page 41 Wednesday, August 9, 2000 11:13 AM 2. Sending Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 216 mm Maximum size 148 mm 140 mm Minimum weight 1.
all-fo2950hk.book Page 42 Wednesday, August 9, 2000 11:13 AM Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned. 5 mm 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
all-fo2950hk.book Page 43 Wednesday, August 9, 2000 11:13 AM Loading the Document Up to 20 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 20 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.
all-fo2950hk.book Page 44 Wednesday, August 9, 2000 11:13 AM Loading the Document 3 Adjust the resolution and/or contrast settings (if desired) as explained in the section Resolution and Contrast on the following pages, then dial the receiving machine as explained in Sending a Fax by Normal Dialling which appears later in this section. RESOLUTION Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.
all-fo2950hk.book Page 45 Wednesday, August 9, 2000 11:13 AM Loading the Document Remove the document. 3 Close the operation panel, making sure it clicks into place. 2.
all-fo2950hk.book Page 46 Wednesday, August 9, 2000 11:13 AM Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. You must adjust the settings each time you don’t want to use the default settings. Note: The resolution and contrast settings are only effective for sending and copying a document.
all-fo2950hk.book Page 47 Wednesday, August 9, 2000 11:13 AM Adjusting the Resolution and Contrast 1 Load the document(s). 2 Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. • The first time you scroll through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear. RESOLUTION 2.
all-fo2950hk.book Page 48 Wednesday, August 9, 2000 11:13 AM Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. 1 Press these keys: FUNCTION 4 The display will show: FINE PRIORITY 1=YES, 2=NO 2 3 48 Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD. Press the STOP key to return to the date and time display.
all-fo2950hk.book Page 49 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling 2. Sending Documents With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.
all-fo2950hk.book Page 50 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Normal Dialling 4 Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer. Beep • If the other party answers, ask them to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.
all-fo2950hk.book Page 51 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialled numbers in Rapid Keys. ♦ 20 Rapid Keys and 100 Speed Dial numbers are available.
all-fo2950hk.book Page 52 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling 1 Press these keys: FUNCTION 3 The display will show: FAX/TEL # MODE 1=SET,2=CLEAR 2 Press the 1 key to select SET. 1 The display will show: FAX/TEL # SET SPEED # OR RAPID 3 To store a number in a Rapid Key, press the desired Rapid Key.
all-fo2950hk.book Page 53 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling 5 Press the START key. 6 Enter the name of the party by pressing the number keys as shown below. (If you don’t want to enter a name, go directly to Step 7.) 2. Sending Documents START SPACE = J= T= A= K= U= B= L= V= M= W= N= X= O= Y= P= Z= C= D= E= F= G= Q= H= R= I= S= Example: SHARP = 77777 444 22 7777 SPEAKER 77 ♦ To clear a mistake, press the SPEED DIAL key.
all-fo2950hk.book Page 54 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling 8 9 Press 1 if the number programmed is an area code or access code to be used for Chain Dialling (see Chain Dialling for area and access codes below). Press 2 (or START) if the number is a regular fax or voice number. Return to Step 3 to store another number, or press the STOP key to return to the date and time display.
all-fo2950hk.book Page 55 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Press 2 to select CLEAR. 3 Press the Rapid Key or enter the Speed Dial number (press the number keys) that you want to clear. 4 Press the START key. 5 Return to Step 3 to clear another number, or press the STOP key to return to the date and time display. 2 0 2.
all-fo2950hk.book Page 56 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Dual Access The fax machine features full dual access, which means that you can load a document and dial by automatic dialling even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.
all-fo2950hk.book Page 57 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling 2. Sending Documents If you do not press the START key or the STOP key within one minute, the transmission will be cancelled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document. Rapid Key Dialling If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s).
all-fo2950hk.book Page 58 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Speed Dialling If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number. 1 Load the document(s). • SEND READY appears in the display. • Set the resolution and/or contrast if desired. RESOLUTION 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys.
all-fo2950hk.book Page 59 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling You can also enter a full number with the number keys and then press the START key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. 1 Load the document(s). (Note: If desired, you can load the document after dialling in Step 2, below.) • SEND READY will appear in the display. • Set the resolution and/or contrast if desired.
all-fo2950hk.book Page 60 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number or E-mail recipient, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START key.
all-fo2950hk.book Page 61 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. or 2. Sending Documents 5 • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear. 6 Press the START key.
all-fo2950hk.book Page 62 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling 2 3 Enter a 2-digit number from 01 to 15 for the number of minutes of the interval. 3 0 Example: 3 minutes Press the STOP key to return to the date and time display. STOP Recall times for automatic dialling If desired, you can change the maximum number of automatic redialling attemps made when the line is busy.
all-fo2950hk.book Page 63 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Checking and cancelling transmission jobs 1 Press these keys. • The display will show ACTION STATUS and the number of transmission jobs, and then information on the first job. 2 2. Sending Documents To display information on currently set transmission (and polling) jobs, follow the steps below. You can also cancel a job with this procedure.
all-fo2950hk.book Page 64 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine also has ECM.
all-fo2950hk.book Page 65 Wednesday, August 9, 2000 11:13 AM Sending a Fax by Automatic Dialling Quick Online 1 Press these keys: FUNCTION 2. Sending Documents When you transmit a document, the fax machine normally dials the receiving party and begins transmitting while scanning is still in progress. This function is called Quick Online. If desired, you can turn off Quick Online and have the fax machine wait until all pages have been scanned before dialling.
all-fo2950hk.book Page 66 Wednesday, August 9, 2000 11:13 AM 3. Receiving Documents Using TEL/FAX Mode To select TEL/FAX mode, press the RECEPTION MODE key until the arrow in the display points to TEL and FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on one ring. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all-fo2950hk.book Page 67 Wednesday, August 9, 2000 11:13 AM Using TEL/FAX Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Press these keys: FUNCTION 4 3. Receiving Documents 1 The display will show: PSEUDO RING DUR. 1=15 SECONDS 2 3 Enter a number as follows for the desired duration: Press the STOP key to return to the date and time display.
all-fo2950hk.book Page 68 Wednesday, August 9, 2000 11:13 AM Using FAX Mode Using FAX Mode To select FAX mode, press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on one ring and receive incoming faxes.
all-fo2950hk.book Page 69 Wednesday, August 9, 2000 11:13 AM Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX modes. Any number from 1 to 5 can be selected. Press these keys: FUNCTION 4 3. Receiving Documents 1 The display will show: NUMBER OF RINGS ENTER (1-5) (1) 2 Enter the desired number of rings (any number from 1 to 5).
all-fo2950hk.book Page 70 Wednesday, August 9, 2000 11:13 AM Using A.M. Mode Using A.M. Mode To select A.M. mode, press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.
all-fo2950hk.book Page 71 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode Using TEL Reception Mode RECEPTION MODE TEL 3. Receiving Documents To select TEL mode, press the RECEPTION MODE key until the arrow in the display points to TEL. FAX A.M. When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset 1 When the fax machine rings, pick up the handset.
all-fo2950hk.book Page 72 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode 3 If the other party first speaks with you and then wants to send a fax, press the START key after speaking. (Press your START key before the sender presses their Start key.) • When RECEIVING appears in the display, hang up. START RECEIVING Answering with an extension phone 1 Answer the extension phone when it rings.
all-fo2950hk.book Page 73 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode 3 If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up. 3. Receiving Documents 5 Comments: ♦ Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder.
all-fo2950hk.book Page 74 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode 3 Press the STOP key to return to the date and time display. STOP Turning off detection of the Tel/Fax Remote Number If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above TEL/FAX REMOTE NUMBER.
all-fo2950hk.book Page 75 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode Fax Signal Receive 1 Press these keys: FUNCTION 3. Receiving Documents Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem.
all-fo2950hk.book Page 76 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all-fo2950hk.book Page 77 Wednesday, August 9, 2000 11:13 AM Using TEL Reception Mode Auto answer on 5 rings in TEL mode If desired, you can have the fax automatically answer calls and begin fax reception after 5 rings in TEL mode. To turn on this function, press the keys as follows: Press these keys: FUNCTION 4 3. Receiving Documents 1 The display will show: 5 RING TEL ANS. 1=YES, 2=NO 2 3 Press 1 to turn on the function, or 2 to turn it off.
all-fo2950hk.book Page 78 Wednesday, August 9, 2000 11:13 AM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the toner cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, CAN’T PRINT DATA will appear in the display, alternating with a message indicating the problem.
all-fo2950hk.book Page 79 Wednesday, August 9, 2000 11:13 AM 4. Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 20 pages.) • SEND READY appears in the display. If desired, select one or more of the following optional copy settings: 4.
all-fo2950hk.book Page 80 Wednesday, August 9, 2000 11:13 AM Making Copies • REDUCE/ENLARGE: If you want to reduce or enlarge the copy, press the REDUCTION/ ENLARGEMENT key until the desired percentage appears in the display (you can also scroll through the percentages with the UP and DOWN keys). The selections are as follows: 100% (no reduction/enlargement) AUTO (auto reduction to fit the size of the printing paper.
all-fo2950hk.book Page 81 Wednesday, August 9, 2000 11:13 AM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.
all-fo2950hk.book Page 82 Wednesday, August 9, 2000 11:13 AM 5. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a voice call, the power must be on. 1 2 Pick up the handset or press the SPEAKER key. Listen for the dial tone. Dial the number using one of the following methods: • Normal Dialling: Enter the full telephone number with the numeric keys. • Rapid Key Dialling: Press the appropriate Rapid Key.
all-fo2950hk.book Page 83 Wednesday, August 9, 2000 11:13 AM Making Telephone Calls Comments: ♦ While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. ♦ The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation.
all-fo2950hk.book Page 84 Wednesday, August 9, 2000 11:13 AM 6. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. 1 Remove the seal covering the TEL. SET socket. 2 Connect the answering machine's telephone line socket to the TEL. SET socket.
all-fo2950hk.book Page 85 Wednesday, August 9, 2000 11:13 AM Connecting an Answering Machine Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: “Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.
all-fo2950hk.book Page 86 Wednesday, August 9, 2000 11:13 AM Connecting an Answering Machine 2 Set your answering machine to auto answer. ♦ Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling. ♦ If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.
all-fo2950hk.book Page 87 Wednesday, August 9, 2000 11:13 AM Optional A.M. Mode Settings Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers. If needed, you can change this setting to any number of seconds from 1 to 10.
all-fo2950hk.book Page 88 Wednesday, August 9, 2000 11:13 AM Optional A.M. Mode Settings 3 Press the STOP key to return to the date and time display. STOP Fax when Answering machine Fails When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.
all-fo2950hk.book Page 89 Wednesday, August 9, 2000 11:13 AM 7. Special Functions Broadcasting The Broadcasting function allows you to send the same document to as many as 30 different locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location. ♦ You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines. 1 Load the document (s).
all-fo2950hk.book Page 90 Wednesday, August 9, 2000 11:13 AM Broadcasting 4 Press the START key. START The display will show: SET RESOLUTION PRESS RESO. KEY • If desired, adjust the resolution and/ or contrast. 5 Press the START key. Transmission begins. • A Transaction Report is automatically printed out after Broadcasting is completed. Check the “Note” column of the report to see if any of the locations are marked “Busy” or have a communication error code.
all-fo2950hk.book Page 91 Wednesday, August 9, 2000 11:13 AM Broadcasting Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure: 1 Load the document(s). • SEND READY will appear in the display. • If desired, adjust the resolution and/ or contrast. RESOLUTION Press the appropriate Group Key.
all-fo2950hk.book Page 92 Wednesday, August 9, 2000 11:13 AM Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below. Rapid Keys 17/G1 through 20/G4 can be used as Group Keys. Note that one key cannot be simultaneously programmed as both a Group Key and a Rapid Key. ♦ Up to 30 numbers can be stored in one Group Key.
all-fo2950hk.book Page 93 Wednesday, August 9, 2000 11:13 AM Broadcasting 4 Enter fax numbers using one or both of the following methods: • Press one or more Rapid Keys. 02 01 03 • Enter one or more Speed Dial numbers with the numeric keys. 0 1 2 4 (Example) Press the START key. 6 Return to Step 3 to program another Group Key, or press the STOP key repeatedly until you return to the date and time display. START Step 3 or STOP 7.
all-fo2950hk.book Page 94 Wednesday, August 9, 2000 11:13 AM Duplex Ringing Duplex Ringing (Requires Subscription to Service) If you are a subscriber to Homefax 2 or Faxline 2, services provided by Hongkong Telecom, you will need to turn on Duplex Ringing. When this is done, the fax machine will signal voice calls by a short ringing cadence and fax transmissions by a long ringing cadence.
all-fo2950hk.book Page 95 Wednesday, August 9, 2000 11:13 AM Duplex Ringing 3 Press “1”(YES) to turn Duplex Ringing on, or “2”(NO) to turn it off The display will briefly show your selection, and then: YES 1 NO or 2 FAX SIGNAL RX 1=YES, 2=NO Press the STOP key to return to the date and time display. STOP 7.
all-fo2950hk.book Page 96 Wednesday, August 9, 2000 11:13 AM Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed. Your name and number must be programmed as explained in Chapter 1. Follow the steps below to turn on the cover sheet function.
all-fo2950hk.book Page 97 Wednesday, August 9, 2000 11:13 AM Cover Sheet 2 Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. YES 1 NO or 2 The display will briefly show your selection, and then: AUTO PRINT OUT 1=YES, 2=NO 3 Press the STOP key to return to the date and time display. STOP Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.
all-fo2950hk.book Page 98 Wednesday, August 9, 2000 11:13 AM Cover Sheet 3 Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE 4 1 (Example) Dial the receiving machine and transmit the document. Note: To cancel a header message selection, press the STOP key or remove the document from the feeder.
all-fo2950hk.book Page 99 Wednesday, August 9, 2000 11:13 AM Batch Page Numbering Batch Page Numbering You can change the page numbering of the fax from simple numbering (“P.01”, “P.02”, etc.) to batch numbering, which means that a slash and the total number of pages are added after each page number (for example, “P. 01/05”, “P.02/05”, etc.). This allows the recipient to check for missing pages. 1 Load the document(s). • The document must be loaded before batch page numbering can be set.
all-fo2950hk.book Page 100 Wednesday, August 9, 2000 11:13 AM Batch Page Numbering 4 Dial the receiving machine and transmit the document. Comments: ♦ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. ♦ If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E.
all-fo2950hk.book Page 101 Wednesday, August 9, 2000 11:13 AM Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted “junk” faxes. To use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows.
all-fo2950hk.book Page 102 Wednesday, August 9, 2000 11:13 AM Blocking Reception of Unwanted Faxes 1 Press these keys: FUNCTION 3 The display will show: STORE JUNK FAX # 1=SET, 2=CLEAR 2 3 Press 1 to enter a number in the Anti Junk Number List, or 2 to clear a number from the list. SET 1 Entering: Enter a 1-digit number from 1 to 5 with the numeric keys. This number identifies the fax number that you will enter in the next step.
all-fo2950hk.book Page 103 Wednesday, August 9, 2000 11:13 AM Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.
all-fo2950hk.book Page 104 Wednesday, August 9, 2000 11:13 AM Polling (Requesting a Fax Transmission) Requesting transmission 1 Dial the fax machine you want to poll using one of the following methods: • Pick up the handset (or press the SPEAKER key) and dial the full number. Wait for the fax answerback tone. ABC 1 GHI DEF 2 JKL 4 PQRS 5 TUV 7 3 MNO 6 WXYZ 8 0 • Pick up the handset (or press the SPEAKER key) and press a Rapid Dial Key. Wait for the fax answerback tone.
all-fo2950hk.book Page 105 Wednesday, August 9, 2000 11:13 AM Polling (Requesting a Fax Transmission) Being polled (Memory polling) To let another fax machine poll your fax machine, you must first store the document in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times.
all-fo2950hk.book Page 106 Wednesday, August 9, 2000 11:13 AM Polling (Requesting a Fax Transmission) 4 Press 1 to select SET. 5 Press 1 to allow polling only once, or 2 to allow polling an unlimited number of times. 6 1 ONCE 1 REPEAT 2 or Press the START key. START • The document is scanned into memory and your fax goes on polling standby.
all-fo2950hk.book Page 107 Wednesday, August 9, 2000 11:13 AM Polling (Requesting a Fax Transmission) Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identification.
all-fo2950hk.book Page 108 Wednesday, August 9, 2000 11:13 AM Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. 1 Press these keys: FUNCTION 3 The display will show: PASSCODE # MODE 1=SET, 2=CLEAR 2 3 4 Press 1 to store a number, or 2 to clear a number. SET 1 Storing: Enter a 2-digit number from 01 to 10.
all-fo2950hk.book Page 109 Wednesday, August 9, 2000 11:13 AM Timer Operations Timer Operations The Timer function allows you to set up a transmission or polling operation to be performed automatically at a time you specify. Up to three operations can be set at any one time, and the times they will be performed can be specified up to one week in advance. ♦ You can use this function to take advantage of lower off-peak telephone rates without having to be there when the operation is performed.
all-fo2950hk.book Page 110 Wednesday, August 9, 2000 11:13 AM Timer Operations 5 6 Enter the time at which you want the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute). 0 0 0: Sunday 1: Monday 2: Tuesday 3: Wednesday 4: Thursday 5: Friday 6: Saturday Press the START key. 8 Press a Rapid Key or enter a Speed Dial number for the receiving fax machine. • If this is a polling operation, go to Step 11. 9 110 Press the START key.
all-fo2950hk.book Page 111 Wednesday, August 9, 2000 11:13 AM Timer Operations 10 Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings). 11 Press the START key. RESOLUTION START • If this is a transmission, the document is scanned into memory. To cancel a timer operation If you need to cancel a timer operation after it has been set, follow the steps below.
all-fo2950hk.book Page 112 Wednesday, August 9, 2000 11:13 AM 8. Printing Lists You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 Press the FUNCTION key and 2.
all-fo2950hk.book Page 113 Wednesday, August 9, 2000 11:13 AM 8. Printing Lists Printing Lists Explanation of headings SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, “G3”). START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception. PAGES Number of pages transmitted/received.
all-fo2950hk.book Page 114 Wednesday, August 9, 2000 11:13 AM Printing Lists CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.
all-fo2950hk.book Page 115 Wednesday, August 9, 2000 11:13 AM 8. Printing Lists Printing Lists Timer List This list shows the timer operations that are currently set, and whether the Memory Polling function is turned on. Telephone Number List This list shows the fax numbers that have been programmed for automatic dialling.
all-fo2950hk.book Page 116 Wednesday, August 9, 2000 11:13 AM Printing Lists Option Setting List This list shows the current status of the option settings. Junk Fax Number List This list shows the numbers that are blocked by the Anti Junk function.
all-fo2950hk.book Page 117 Wednesday, August 9, 2000 11:13 AM 8. Printing Lists Printing Lists Group List This list shows the fax numbers that have been programmed into each Group Key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The same headings appear in the Transaction Report as in the Activity Report.
all-fo2950hk.book Page 118 Wednesday, August 9, 2000 11:13 AM Printing Lists 2 3 118 Press a number from 1 to 5 to select the condition for printing. 1 ALWAYS PRINT A report will be printed after each transmission, reception, or error. 2 ERR/TIMER/MEM A report will be printed after an error, timer operation, or memory transmission. 3 SEND ONLY A report will be printed after each transmission. 4 NEVER PRINT A report will never be printed.
all-fo2950hk.book Page 119 Wednesday, August 9, 2000 11:13 AM Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure that your transmitted images and copies are of the highest quality. Open the operation panel (grasp the panel release and pull up), and wipe the scanning glass, rollers and white backplate with a soft cloth.
all-fo2950hk.book Page 120 Wednesday, August 9, 2000 11:13 AM Maintenance Replacing the toner cartridge When the toner cartridge nears empty (about 100 pages can still be printed), the TONER EMPTY indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible.
all-fo2950hk.book Page 121 Wednesday, August 9, 2000 11:13 AM Maintenance Install the new toner cartridge and reset the toner counter. (Refer to Installing the Toner Cartridge in Chapter 1.) 9. Maintenance 3 Replacing the drum cartridge To maintain excellent printing quality, we recommend that you replace the drum cartridge about 20,000 pages have been printed.
all-fo2950hk.book Page 122 Wednesday, August 9, 2000 11:13 AM Maintenance 2 Grasp the finger hold on the toner cartridge handle where it is marked PUSH, and pull the handle out. Rehold the handle and pull the toner cartridge out of the compartment. • Place the toner cartridge on a sheet of paper on a level surface. 3 Grasp the tabs on the drum cartridge handle and gently pull the cartridge out of the machine. 4 Remove the new drum cartridge from its packaging.
all-fo2950hk.book Page 123 Wednesday, August 9, 2000 11:13 AM 5 Insert the drum cartridge into the print compartment, aligning the guides on the cartridge with the runners on the sides of the compartment. 6 Gently pull the paper tab to remove the black sheet of protective paper from the drum cartridge. 9. Maintenance Maintenance • Be careful not the tear the paper or leave any pieces of paper in the machine. 7 Replace the toner cartridge and reset the drum counter.
all-fo2950hk.book Page 124 Wednesday, August 9, 2000 11:13 AM Maintenance Cleaning the drum cartridge If you find that characters or parts of an image are missing from your printed pages, the drum in the drum cartridge may need cleaning. Follow the steps below to clean the drum. 1 Grasp the print compartment cover at both sides as shown, and pull up to open the cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation.
all-fo2950hk.book Page 125 Wednesday, August 9, 2000 11:13 AM 4 Take a sheet of clean paper and roll it into a tube. Roll it tightly so that the diameter of the holes at each end is less than the thickness of your little finger. 5 Gently wipe the surface of the drum with the rolled-up paper to remove any particles of toner caked on the drum. 9. Maintenance Maintenance • Do not let the drum surface come into contact with anything other than the rolled-up paper.
all-fo2950hk.book Page 126 Wednesday, August 9, 2000 11:13 AM 10. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
all-fo2950hk.book Page 127 Wednesday, August 9, 2000 11:13 AM Problems and Solutions Dialling and transmission problems Solution No dial tone when you pick up the handset or press the SPEAKER key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset in Connections in Chapter 1. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL.
all-fo2950hk.book Page 128 Wednesday, August 9, 2000 11:13 AM Problems and Solutions Reception and copying problems Problem Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all-fo2950hk.book Page 129 Wednesday, August 9, 2000 11:13 AM Problems and Solutions Answering machine connection The answering machine connection does not operate properly. Solution • Make sure your fax machine's reception mode is set to A.M. • Make sure your fax machine's TEL. LINE socket is connected to the wall socket. Make sure your fax machine's TEL. SET socket is connected to your answering machine's telephone line socket (not the answering machine's extension phone socket).
all-fo2950hk.book Page 130 Wednesday, August 9, 2000 11:13 AM Problems and Solutions General problems Problem Nothing appears in the display. Solution • Make sure the power cord is properly plugged into a power outlet. • Connect another electrical appliance to the outlet to see if it has power. The machine does not respond when you press any of its keys. • If a beep sound is not made when you press the keys, open the printer compartment cover and use pencil or pen to press the RESET button.
all-fo2950hk.book Page 131 Wednesday, August 9, 2000 11:13 AM Problems and Solutions Using the RESET key If the fax machine stops responding when you press any of the operation panel keys, you must reset it. This can be done as follows: Grasp the print compartment cover at both sides as shown, and pull up to open the cover. 10. Troubleshooting 1 • Caution! The fusing unit inside the print compartment becomes very hot during operation.
all-fo2950hk.book Page 132 Wednesday, August 9, 2000 11:13 AM Messages and Signals Messages and Signals Display messages CAN’T PRINT DATA A fax has been received to memory because printing is not possible. This message will alternate with a message that indicates the problem. The fax will print out automatically when the problem is resolved. CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray. Remove the paper and load A4-size paper.
all-fo2950hk.book Page 133 Wednesday, August 9, 2000 11:13 AM Messages and Signals The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitue Reception to Memory in Chapter 3).
all-fo2950hk.book Page 134 Wednesday, August 9, 2000 11:13 AM Messages and Signals SEND READY A document has been loaded and the fax machine is waiting for you to begin faxing or copying. SIZE ERROR This message appears if paper smaller than A4 size has been loaded. Change the paper to A4 size paper. TOTAL PAGE(S) 1 Number of pages transmitted, received, or copied.
all-fo2950hk.book Page 135 Wednesday, August 9, 2000 11:13 AM Clearing Paper Jams Clearing Paper Jams Clearing a jammed document Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. 1 Open the operation panel by grasping the panel release and pulling up. 2 Remove the document. 3 Close the operation panel, making sure it clicks into place. 135 10.
all-fo2950hk.book Page 136 Wednesday, August 9, 2000 11:13 AM Clearing Paper Jams Clearing jammed printing paper 1 If most of the jammed page is protruding from the back of the fax, pull the paper release lever toward you and try pulling the page out. 2 If the jammed page comes out, take out the rest of the paper in the tray, straighten the stack, put it back in the paper tray, and push down the paper release lever. • If you are unable to clear the jam in this way, continue with the following steps.
all-fo2950hk.book Page 137 Wednesday, August 9, 2000 11:13 AM Clearing Paper Jams 4 Grasp the finger hold on the toner cartridge handle where it is marked PUSH, and pull the handle out. Rehold the handle and pull the toner cartridge out of the compartment. 5 Grasp the tabs on the drum cartridge handle and gently pull the cartridge out of the machine.
all-fo2950hk.book Page 138 Wednesday, August 9, 2000 11:13 AM Clearing Paper Jams 7 Gently pull the jammed paper out of the machine. • If needed, turn the wheel on the right side of the fusing unit to eject the paper from the machine. • Caution! Do not use excessive force to pull the jammed paper out. If the paper tears and a piece remains inside the machine, a service call may be necessary to remove the remaining piece. Fusing unit Wheel 8 Replace the drum cartridge.
all-fo2950hk.book Page 139 Wednesday, August 9, 2000 11:13 AM Quick Reference Guide Entering Your Name and Number Setting the Date and Time 1. Press: 1. Press: FUNCTION 3 FUNCTION Display shows: DATE & TIME SET PRESS START KEY Display shows: OWN NUMBER SET PRESS START KEY 2. Press: 3 2. Press: START START 3. Enter two digits for the day (01 to 31). 3. Enter your fax number (max. of 20 digits) by pressing the number keys. 4. Enter two digits for the month (01 to 12). • To insert 5.
all-fo2950hk.book Page 140 Wednesday, August 9, 2000 11:13 AM Quick Reference Guide Sending Faxes Receiving Faxes Press the RECEPTION MODE key until the arrow in the display points to the desired reception mode. Place your document (up to 20 pages) face down in the document feeder. TEL FAX 01 FEB 10:30 M:00% STAND-BY RECEPTION MODE TEL FAX 01 FEB 10:30 M:00% STAND-BY Normal Dialling 1. Lift the handset or press A.M. TEL FAX 01 FEB 10:30 M:00% STAND-BY SPEAKER 2. Dial the fax number. 3.
all-fo2950hk.book Page 141 Wednesday, August 9, 2000 11:13 AM Index A A.M. reception mode, 34, 85 Activity Report, 112 Auto print-out, 114 Answering machine connection Activating, 85 Connecting, 84 Fax reception when A.M.
all-fo2950hk.book Page 142 Wednesday, August 9, 2000 11:13 AM Index Memory Checking documents in, 63 Sending faxes from, 56 Substitute reception to, 78 Receive unit setting, 36 Reception mode A.M.
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