MODEL FO-A650 FACSIMILE OPERATION MANUAL 1. 2. 3. 4. 5. 6. 7. 8. 9.
all.book Page 1 Thursday, November 15, 2001 4:31 PM WARRANTY Facsimile Products Congratulations on Your Purchase! This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase. In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment.
all.book Page 1 Thursday, November 15, 2001 4:31 PM Introduction Welcome, and thank you for choosing a Sharp fax machine! The features and specifications of your new Sharp fax are shown below. Automatic dialling 30 numbers Imaging film Initial starter roll (included with machine): 10 m (approx. 30 A4 pages) Replacement roll (not included): FO-6CR 50 m (one roll yields approx. 150 A4 pages) Memory size* 504 KB (approx.
all.book Page 2 Thursday, November 15, 2001 4:31 PM Display 16-digit LCD display Applicable telephone line Public switched telephone network 2 Paper tray capacity (60 - 80 g/m2 paper) Approx.
all.book Page 3 Thursday, November 15, 2001 4:31 PM As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
all.book Page 4 Thursday, November 15, 2001 4:31 PM Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure.
all.book Page 5 Thursday, November 15, 2001 4:31 PM Table of Contents A Look at the Operation Panel 1. Installation 7 10 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 6 Thursday, November 15, 2001 4:31 PM Table of Contents 5. Making Copies 67 6. Special Functions 69 Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 69 Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 74 Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 75 7. Printing Lists 76 8. Maintenance 80 9. Troubleshooting 83 Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . .
all.book Page 7 Thursday, November 15, 2001 4:31 PM A Look at the Operation Panel 1 2 3 4 5 ABC UP TEL FAX REC/ MEMO 1 PLAY GHI Z A RESOLUTION/ REDIAL RECEPTION MODE STOP PQRS 2 7 3 MNO 5 TUV 6 WXYZ 8 9 COPY/HELP START/MEMORY FUNCTION 0 D OW N 7 DEF JKL 4 TEL/FAX A.M. 6 8 9 10 11 12 13 REPEAT SKIP 14 15 DELETE 16 1 Display This displays messages and prompts to help you operate the machine.
all.book Page 8 Thursday, November 15, 2001 4:31 PM 8 COPY/HELP key When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. 9 START/MEMORY key Press this key after dialling to begin fax transmission. Press this key before dialling to send a fax via memory transmission.
all.book Page 9 Thursday, November 15, 2001 4:31 PM Monitoring phone conversations When speaking through the handset, you can press to allow a third person to listen to the conversation through the speaker. (To turn off the speaker, press the key again.) To adjust the volume of the speaker when monitoring a conversation, press for high or for low (the volume setting reverts to low each time the handset is replaced). Note that the speaker cannot be used for speaking; it is only for listening.
all.book Page 10 Thursday, November 15, 2001 4:31 PM 1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer. Paper tray Paper tray extension Operation manual Gears (2) Adapter (for Australia) Handset Handset cord Telephone line cord Imaging film (initial starter roll) Adapter (for New Zealand) Points to keep in mind when setting up Do not place the machine in direct sunlight.
Page 11 Thursday, November 15, 2001 4:31 PM Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine! Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.
all.book Page 12 Thursday, November 15, 2001 4:31 PM Connections Connecting the telephone line cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall. For Australia TE SEL. T T EL LIN . E For New Zealand Dial mode: The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling.
Page 13 Thursday, November 15, 2001 4:31 PM Connections Comments: ♦ The fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. ♦ The fax machine is not compatible with digital telephone systems.
all.book Page 14 Thursday, November 15, 2001 4:31 PM Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. 1 Remove the seal covering the TEL. SET socket. TE SEL. T T EL LIN . E 2 Connect the extension phone line to the TEL. SET socket. TE SEL. T T EL LIN . E Note: In New Zealand, not all standard telephones will respond to incoming ringing when connected to the extension socket of the equipment.
Page 15 Thursday, November 15, 2001 4:31 PM Loading the Imaging Film Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. The initial starter roll of imaging film included with your fax can print about 30 A4-size pages. 1 When replacing the film, use a roll of Sharp FO6CR imaging film.
all.book Page 16 Thursday, November 15, 2001 4:31 PM Loading the Imaging Film 4 Remove the new roll of imaging film from its packaging. • Cut the band that holds the rolls together. 5 Insert the green gears. 1 slot Make sure the gears fit into the slots in the ends of the rolls. 6 Insert the film into the print compartment. 2 slots Fit ends of rolls onto hubs Thick roll to rear 16 7 Rotate the front gear as shown until the film is taut.
Page 17 Thursday, November 15, 2001 4:31 PM Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size, 60 - 80 g/m2 paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). 1 Fan the paper, and then tap the edge against a flat surface to even the stack. 2 Insert the stack of paper into the tray, PRINT SIDE DOWN. • If paper remains in the tray, take it out and combine it into a single stack with the new paper.
all.book Page 18 Thursday, November 15, 2001 4:31 PM Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT. 1 Press 2 Press once and 3 Press once. 4 Select the print contrast: FUNCTION NORMAL: 5 18 Press STOP once and 1 once. twice.
Page 19 Thursday, November 15, 2001 4:31 PM Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending faxes, you must enter your name and fax (telephone) number. You also need to set the date and time. Once you enter this information, it will automatically appear at the top of each fax page you send. STOP 1 2 3 4 5 6 8 9 7 0 START/MEMORY 1 Press FUNCTION once and FUNCTION twice. Display: ENTRY MODE 2 Press once. 3 Press once.
all.book Page 20 Thursday, November 15, 2001 4:31 PM Entering Your Name and Fax Number 4 Enter your fax number by pressing the number keys (max. 20 digits). • To insert a space between digits, press • To clear a mistake, press START/MEMORY . To enter a “+”, press . . 5 Press 6 Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. to enter the fax number in memory.
Page 21 Thursday, November 15, 2001 4:31 PM Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. STOP 1 2 3 4 5 6 8 9 7 0 START/MEMORY FUNCTION 1 Press 2 Press once and 3 Press once. 4 Enter a two-digit number for the day (“01” to “31”). FUNCTION once and Example: the 5th twice. Display: once.
all.book Page 22 Thursday, November 15, 2001 4:31 PM Setting the Date and Time 5 Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). Example: January 6 2 0 The currently set time appears (example): 0 2 TIME 12:19 Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 22 DATE 05-01-2002 1 Enter the year (four digits).
Page 23 Thursday, November 15, 2001 4:31 PM Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.
all.book Page 24 Thursday, November 15, 2001 4:31 PM Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 1 2 3 4 5 6 8 9 7 0 Speaker 1 Press 2 Press • Press 24 or until the display shows the desired volume level. again to turn off the speaker.
Page 25 Thursday, November 15, 2001 4:31 PM Volume Adjustment Ringer 1 Press or . Display: (Make sure has not been pressed and a document is not loaded in the feeder.) RINGER: HIGH • The ringer will ring once at the selected RINGER: MIDDLE level, then the date and time will reappear in the display. RINGER: LOW RINGER: OFF OK ? 2 If you selected RINGER: OFF OK ?, press START/MEMORY . 25 1. Installation all.
all.book Page 26 Thursday, November 15, 2001 4:31 PM 2. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.
all.book Page 27 Thursday, November 15, 2001 4:31 PM Operating the Answering Machine Press START/MEMORY and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP . To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY .
all.book Page 28 Thursday, November 15, 2001 4:31 PM Operating the Answering Machine Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in A.M. mode (Toll Saver function) The number of rings on which the machine answers incoming calls in A.M.
all.book Page 29 Thursday, November 15, 2001 4:31 PM Operating the Answering Machine Listening to received messages 1 Press 2. Answering Machine When you return, the display will show the number of messages recorded. Follow the steps below to listen to your messages. PLAY . • If you only want to listen to new messages (messages not previously listened to), continue to hold 2 PLAY down for at least two seconds. The messages will play.
all.book Page 30 Thursday, November 15, 2001 4:31 PM Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press FUNCTION , , and DELETE then START/MEMORY . This can only be done when the display shows TOTAL MSGS:XX (where XX is the number of messages received).
all.book Page 31 Thursday, November 15, 2001 4:31 PM Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. 1 Press FUNCTION once and Display: once. A.M.
all.book Page 32 Thursday, November 15, 2001 4:31 PM Optional Answering Machine Settings ♦ Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 38). Automatic fax reception is set to NO at the factory before shipping.
all.book Page 33 Thursday, November 15, 2001 4:31 PM Transfer Function 3 Press 4 Press 1 or to turn it off. 5 Press to turn on OGM only mode, STOP 2. Answering Machine 2 . The display briefly shows your selection, then: TOLL SAVER to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.
all.book Page 34 Thursday, November 15, 2001 4:31 PM Transfer Function 4 Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press 5 Press 6 Press START/MEMORY STOP FUNCTION . . to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long.
all.book Page 35 Thursday, November 15, 2001 4:31 PM Transfer Function 4 Press START/MEMORY and speak into the handset to record the message. 2. Answering Machine • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. 5 When finished, replace the handset or press STOP .
all.book Page 36 Thursday, November 15, 2001 4:31 PM Override Ringing 6 Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter and , your remote code number (see page 38), . The machine will play back your messages.
all.book Page 37 Thursday, November 15, 2001 4:31 PM Override Ringing 2 Press 3 Press 4 Press the number keys to enter a 3-digit override code. 5 Press to store the override code, and then the date and time display. 3 times. OVERRIDE CODE 2. Answering Machine once and . START/MEMORY STOP to return to Overriding the answering machine Your callers should follow the steps below to override the answering machine. 1 The caller calls your machine from a tone dial telephone.
all.book Page 38 Thursday, November 15, 2001 4:31 PM Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory.
all.book Page 39 Thursday, November 15, 2001 4:31 PM Remote Operations 1 Press FUNCTION once and once. Display: 2 Press once. TOLL SAVER 3 Press once. 1=YES, 2=NO 4 Press 1 to turn on the Toll Saver function, or 5 Press STOP 2 to turn it off. 2. Answering Machine A.M. SETTING The display briefly shows your selection, then: RECORDING TIME to return to the date and time display. Retrieving your messages 1 Call the machine from a tone dial telephone.
all.book Page 40 Thursday, November 15, 2001 4:31 PM Remote Operations 3 While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press 2 and during the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press 5 and on the telephone. • Stop: To stop playback, press 0 and on the telephone.
all.book Page 41 Thursday, November 15, 2001 4:31 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press 2. Answering Machine immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps.
all.book Page 42 Thursday, November 15, 2001 4:31 PM Remote Operations Recording a new outgoing message 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 4 and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.
all.book Page 43 Thursday, November 15, 2001 4:31 PM Remote Operations 1 Press 2 When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.
all.book Page 44 Thursday, November 15, 2001 4:31 PM 3. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.
all.book Page 45 Thursday, November 15, 2001 4:31 PM Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.
all.book Page 46 Thursday, November 15, 2001 4:31 PM Adjusting the Resolution and Contrast 3 Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 48. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO.
all.book Page 47 Thursday, November 15, 2001 4:31 PM Adjusting the Resolution and Contrast Contrast settings Use AUTO for normal documents. DARK Use DARK for faint documents. 3. Sending Faxes 1 AUTO Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. 2 RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display.
all.book Page 48 Thursday, November 15, 2001 4:31 PM Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.) ♦ Normal Dialling allows you to listen to the line and make sure the other fax machine is responding. 1 Load the document(s).
all.book Page 49 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling 5 When you hear the fax tone, press used it. START/MEMORY . Replace the handset if you • When transmission is completed, the fax will beep once. 3. Sending Faxes Sending a Fax by Automatic Dialling You can store up to 30 fax or phone numbers in the machine for automatic dialling. ♦ Auto-dial numbers are dialled by pressing appears in the display, and then START/MEMORY until the desired number .
all.book Page 50 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling 5 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.
all.book Page 51 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: 1 Press FUNCTION once and once. Display: 2 Press or the display. 3 Press 4 Select EDIT or CLEAR: EDIT: once. 1 3.
all.book Page 52 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling START/MEMORY 8 Press 9 Return to Step 2 to edit or clear another number, or press return to the date and time display. STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast.
all.book Page 53 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing. Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE 3. Sending Faxes 1 to set the resolution and/or contrast.
all.book Page 54 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled. This procedure can be used to send a fax or make a phone call. 1 If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND 2 Press once. appears in the display, followed by the last number dialled.
all.book Page 55 Thursday, November 15, 2001 4:31 PM Sending a Fax by Automatic Dialling Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well. 1 Press 2 Press once and 3 Press once.
all.book Page 56 Thursday, November 15, 2001 4:31 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.
all.book Page 57 Thursday, November 15, 2001 4:31 PM Sending a Fax From Memory 6 When you are ready to begin transmission, press START/MEMORY . • A Transaction Report is automatically printed out after Broadcasting is Memory transmission You can also send a fax through memory when sending to a single location. This is convenient when sending to locations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
all.book Page 58 Thursday, November 15, 2001 4:31 PM 4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TEL/FAX. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.
all.book Page 59 Thursday, November 15, 2001 4:31 PM Using A.M. Mode 2 Press once and 3 Press once. 4 Enter a number as follows for the desired duration: 4 times. PSEUDO RING 1 15 SEC 15 seconds 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds The display briefly shows your selection, then: 4. Receiving Faxes 1=15 SECONDS DISTINCTIVE Note for New Zealand: Telecom regulations do not permit the 60-second and 120-second settings to be used.
all.book Page 60 Thursday, November 15, 2001 4:31 PM Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. RESOLUTION/ RECEPTION MODE TEL FAX TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.
all.book Page 61 Thursday, November 15, 2001 4:31 PM Using TEL Mode 2 Press once. NUMBER OF RING 3 Press once. ENTER (2-4) (2) 4 Enter the desired number of rings (any number from 2 to 4). The display briefly shows your selection, then: FAX REMOTE # Example: 3 rings Press STOP to return to the date and time display. 4. Receiving Faxes 5 3 Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting.
all.book Page 62 Thursday, November 15, 2001 4:31 PM Using TEL Mode Answering with the fax’s handset 1 When the fax machine rings, pick up the handset. 2 If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset. Beep RECEIVING Note: If you have set the Fax Signal Receive setting (page 63) to NO, press 3 If the other party first speaks with you and then wants to send a fax, press START/MEMORY START/MEMORY after speaking.
all.book Page 63 Thursday, November 15, 2001 4:31 PM Optional Reception Settings 2 If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead 3 If the fax doesn't respond, or if the other party first talks to you and then • The above step is necessary if you have set the Fax Signal Receive setting (see below) to NO. • Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder.
all.book Page 64 Thursday, November 15, 2001 4:31 PM Optional Reception Settings 3 Press 4 Press 2 5 once. 1=YES, 2=NO to turn on the function, or 1 to turn it off. Press STOP The display briefly shows your selection, then: CALLER-ID to return to the date and time display. Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.
all.book Page 65 Thursday, November 15, 2001 4:31 PM Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size. ♦ If a document is too long to fit on the printing paper, the remainder will be printed on a second page.
all.book Page 66 Thursday, November 15, 2001 4:31 PM Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM.
all.book Page 67 Thursday, November 15, 2001 4:31 PM 5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1 Load the document(s) face down. (Maximum of 10 pages.) • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. (The default resolution setting for copying is FINE.
all.book Page 68 Thursday, November 15, 2001 4:31 PM Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below. 1 Press FUNCTION once and once. Display: OPTION SETTING 2 Press once and 3 Press once.
all.book Page 69 Thursday, November 15, 2001 4:31 PM 6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦ To use this function, you must subscribe to a caller identification service from your telephone company. ♦ Your fax may not be compatible with some caller identification services.
all.book Page 70 Thursday, November 15, 2001 4:31 PM Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.
all.book Page 71 Thursday, November 15, 2001 4:31 PM Caller ID (Requires Subscription to Service) Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.
all.book Page 72 Thursday, November 15, 2001 4:31 PM Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press 0 while the call appears in the display. If you want to delete all calls from the list, hold 0 down for at least 3 seconds while you are viewing any number in the list.
all.book Page 73 Thursday, November 15, 2001 4:31 PM Caller ID (Requires Subscription to Service) Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.
all.book Page 74 Thursday, November 15, 2001 4:31 PM Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.
all.book Page 75 Thursday, November 15, 2001 4:31 PM Blocking Reception of Unwanted Faxes STOP 5 Press 6 Set the reception mode to FAX. to return to the date and time display. TEL FAX RESOLUTION/ RECEPTION MODE TEL/FAX A.M. Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes.
all.book Page 76 Thursday, November 15, 2001 4:31 PM 7. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. 1 Press FUNCTION once and twice. Display: LISTING MODE 76 2 Press once. 3 Press or 4 Press once. 5 Press START/MEMORY TEL # LIST until the desired list appears in the display. to print the list.
all.book Page 77 Thursday, November 15, 2001 4:31 PM Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Message List 7.
all.book Page 78 Thursday, November 15, 2001 4:31 PM Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦ The Transaction report cannot be printed on demand. Headings in Transaction Report SENDER/ RECEIVER The name or fax number of the other machine involved in the transaction.
all.book Page 79 Thursday, November 15, 2001 4:31 PM Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: 1 Press 2 Press once and 3 Press once. FUNCTION once and once. OPTION SETTING twice. TRANSACTION 1:ALWAYS PRINT (Selections appear alternately) Press a number from 1 to 5 to select the condition for printing.
all.book Page 80 Thursday, November 15, 2001 4:31 PM 8. Maintenance Print head Clean the print head frequently to ensure optimum printing performance. Note: Remove the paper from the paper tray before cleaning the print head. 1 Unplug the telephone line and then the power cord, and open the operation panel (press ➊). 2 1 2 Take the imaging film out of the print compartment and place it on a sheet of paper. 3 Wipe the print head with isopropyl alcohol or denatured alcohol.
Page 81 Thursday, November 15, 2001 4:31 PM Maintenance 4 Place the imaging film back in the print compartment. 5 Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Note: Remove the paper from the paper tray before cleaning the scanning glass and rollers.
all.book Page 82 Thursday, November 15, 2001 4:31 PM Maintenance 2 Flip up the green levers on each side of the white roller. 3 Wipe the scanning glass (under the white roller) and rollers with a cotton swab. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.
all.book Page 83 Thursday, November 15, 2001 4:31 PM 9. Troubleshooting 9. Troubleshooting Problems and Solutions Line error Problem LINE ERROR appears in the display. Solution Try the transaction again. If the error persists, check the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters. • Make sure there are no modem devices sharing the same telephone line.
all.book Page 84 Thursday, November 15, 2001 4:31 PM Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you pick up the handset or press the key. • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page 11. Dialling is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE socket and the wall socket.
all.book Page 85 Thursday, November 15, 2001 4:31 PM Problems and Solutions Reception and copying problems Solution The power is on, but no reception takes place. • Make sure that the telephone line cord is plugged into the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine.
all.book Page 86 Thursday, November 15, 2001 4:31 PM Problems and Solutions Reception/copying is interrupted. • If reception or copying takes place continuously for a long time, the print head may overheat. Turn off the power and let it cool down. If overheating frequently occurs, try changing the print contrast setting to LIGHT (see page 18). Dark vertical lines appear on copies and received faxes. • Try changing the print contrast setting to LIGHT (see page 18).
all.book Page 87 Thursday, November 15, 2001 4:31 PM The machine does not respond when you press any of its keys. • If a beep sound is not made when you press the keys, unplug the power cord and then plug it in again several seconds later. Automatic document feeding does not work for transmission or copying. • Check the size and weight of the document (see Transmittable Documents on page 44).
all.book Page 88 Thursday, November 15, 2001 4:31 PM Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 70 for display messages related to Caller ID. ADD PAPER & / PRESS START KEY (alternating messages) Check the printing paper. If the tray is empty, add paper and then press the START/MEMORY key.
all.book Page 89 Thursday, November 15, 2001 4:31 PM Messages and Signals Transmission or reception was not successful. Press the STOP key to clear the message and then try again. If the error persists, see Line Error on page 83. MEMORY IS FULL/ SEE MANUAL (alternating messages) The memory is full. You may have too many messages recorded in the answering machine. To erase messages, see page 30.
all.book Page 90 Thursday, November 15, 2001 4:31 PM Messages and Signals RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page 54.) TOTAL MSGS:XX This indicates that you have received messages in the answering machine. “XX” is the number of messages. TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied.
all.book Page 91 Thursday, November 15, 2001 4:31 PM Clearing Paper Jams Clearing Paper Jams If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing START/MEMORY . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below. This may damage the feeder mechanism.
all.book Page 92 Thursday, November 15, 2001 4:31 PM Clearing Paper Jams 4 Flip down the green levers on each side of the white roller. Rotate the front gear until the film is taut, and then close the operation panel (press down on both sides to make sure it clicks into place). Clearing jammed printing paper 1 Open the operation panel (press ➊). 2 1 92 2 Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
all.book Page 93 Thursday, November 15, 2001 4:31 PM Quick Reference Guide Sending Faxes Receiving Faxes TEL FAX 01-JAN 10:30 Place your document (up to 10 pages) face down in the document feeder. TEL FAX 01-JAN 10:30 TEL/FAX A.M. TEL FAX 01-JAN 10:30 TEL/FAX A.M. FAX mode: The fax machine automatically answers and receives faxes. 1. Lift the handset or press . TEL mode: Answer all calls (even faxes) by picking up the handset. To begin fax 2. Dial the fax number. 3.
all.book Page 94 Thursday, November 15, 2001 4:31 PM Index A F A.M. reception mode, 23, 27 Anti Junk Fax, 75 Audible signals, 90 Auto-dial numbers Storing, 27, 49 Using, 52 Fax Ability (distinctive ring), 74 Fax Duet (distinctive ring), 74 FAX reception mode, 23, 60 Fax reception on A.M.
all.book Page 95 Thursday, November 15, 2001 4:31 PM Index O OGM only mode, 32 Outgoing message, 26 Override Ringing, 36 P Paper jams, clearing, 91-92 Paper tray extension, 13 Paper, loading, 17 Power cord, 11 Print contrast setting, 18 Print head, cleaning, 80-81 Priority Call, 72 Pseudo Ring Duration, 58 Q Quick Reference Guide, 93 R Reception mode A.M.
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all.book Page 95 Thursday, November 15, 2001 4:31 PM REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2. Enter your remote code: . 3. Press # . 4. After listening to your messages, you can either hang up to save them, or enter one of the commands on the reverse side.
all.book Page 96 Thursday, November 15, 2001 4:31 PM REMOTE COMMANDS • PLAYBACK Play messages ................. 7 Move backward/repeat...... 2 Skip forward ...................... 5 Stop .................................. 0 Play new messages only .. 6 (first stop playback) • ERASING MESSAGES Erase single message ...... 3 Erase all messages .......... 3 • RECORDING A MEMO Start .................................. * End ................................... 0 • RECORDING A NEW OGM Start ......................
all.book Page 99 Thursday, November 15, 2001 4:31 PM SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. Cnr Mahunga Drive & Hastie Ave.
