M FACSIMILE OPERATION MANUAL 1. INSTALLATION 2. INITIAL SETTINGS 3. PRINTING SETUP 4. BASIC OPERATIONS 5. ANSWERING MACHINE HOOK-UP 6. SPECIAL FUNCTIONS 7. OPTIONAL SETTINGS 8. PRINTING OUT REPORTS AND LISTS 9. MAINTENANCE 10.
WARNING — AUSTEL Regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with the AUSTEL standards TS 002-1990 regarding Emission of Electromagnetic interference. These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference.
‘. . . \ Welcome to the F-2700M, arid thank you for choosing Sharp! The F-2700M is a combination facsimile and laser printer. In addition to a full range of fax functions designed to increase the scope and power of your communications, the F-2700M features fast, high-quality printing of documents created with your computer software applications. All printing functions are controlled from easy-to-use graphical controls on your computer screen.
1 INSTALLATION UNPACKING . . . . . . . . . . . . . . . . INSTALLING THE PRINTER CARTRIDGES ASSEMBLY AND CONNECTIONS . . . . . CONNECTING THE INTERFACE CABLE . LOADING PRINTING PAPER . . . . . . . 2 , . . . . . . . . “ . . . . s . . , - ~. . . . . . . . . . , . . . ~. . . , . , . - ~ ~. . . - . . . ~E•Œ••˜•ìS˜•ØS˜• ~“ “ o“ “ - 0~. , . . ~. . . . . . . , . . . . - . . . . . - , . . . . . . . . . . . . . . , . . . . . . , . . - “’-’ .1-2 , 1-6 l-lo 1-1 I . . .2-1 .2-2 . .2-3 .2-5 .2-6 .2-7 .
“ Take the fax machine out of the box carefully, and remove all packing material. Make sure you have all the items listed below. If any are missing, contact your dealer. Rapid key labels Original document Imaging cartridge I ‘up’”” Received document support =Warran’card & Paper tray cover \ o Paper tray -. . minstal,ationr Business products dealer Operation manual * Handset lead .
The laser printer in your fax creates printed text and images by applying toner to the page with a photoconductive drum. Follow the steps below to install or replace the imaging cartridge (which contains the toner) and the drum cartridge. 2 Grasp the top of the received document guide and pull it so that it rotates toward you. Lift the guide straight up and out of the printing compartment.
. INSTALLING 4 THE PRINTER CARTRIDGES Grasp the two finger holds on the blue section of the drum cartridge, and pull it out of the compartment. / 5 6 Unfold the end of the drum cafiridge bag, and remove the new drum cartridge. ● Do not use a sharp object to cut the bag. ● Do not remove the sheet of black protective paper yet. Grasp the two finger holds on the blue section of the drum cartridge, and insert it into the compartment. Make sure it fits into place on top of the :::;;::::ottom .
INSTALLING THE PRINTER CARTRIDGES 8 n *+ ~ * ““”% /’,/ .-’ /“ 9 / # “~ /’” Remove the imaging cartridge from its bag, and shake it 4 or 5 times in a horizontal direction. ● Remove the white cover. ● 10 11 1-4 Remove the white cover and pull out the black rubber strip which is attached to the white cover Grasp the handle of the imaging cartridge so that the stamped markings are facing upwards, and inseti the cartridge into the printing compartment.
INSTALLING THE PRINTER CARTRIDGES 13 Make sure that the received document guide is positioned so that the arm on the left side of the guide will go into the hole. Place your thumbs on both sides of the guide where it is marked “PUSH”, and push the guide forward until it fits into place. 14 Close the operation panel. / Replacing the cartridges Your fax uses the following imaging cartridge and drum cartridge. These can be obtained from your dealer or retailer.
. ..,,...*-.,.,. . . . . .,.. ...-. ..m”.&... . . ASSEMBLY~ND CONNECTIONS ‘“‘ “ Connect the handset lead to the handset and the fax as shown. R *d-.,., / .<$ ..,, ,....,,, .,,, ,.,. ..,, >! <*”:””’ b o The ends of the handset lead are identical, so they will go into either socket. Place the handset on the handset rest. Use the handset to make ordinary phone calls, or to transmit and receive documents manually. Plug the power lead into a 230-240 V, 50 Hz, grounded (3-prong) AC outlet.
. ASSEMBLY AND CONNECTIONS Comments: ● Your fax is set for tone diailing. If you are on a pulse only dial line, you must reset it for pulse dialling by changing Option Setting 16. This procedure is describedin Chapter 7, “Optional Settings”. ● if you intend to use a computer fax modem on the same phone line, you must reset Option Setting 10 to OFFin order to prevent transmission and reception errors.
ASSEMBLY AND CONNECTIONS Attach the paper tray by inserting the tabs into the holes at the rear of the fax. Place the paper cover on the paper tray so that the notches on each side of the cover fit onto the catches on each side of the tray. Attach the original document support and the received document support to the top of the fax as shown.
ASSEMBLY AND CONNECTIONS if desired, you can connect either an answering machine or an extension phone to your fax. Connecting an answering machine to the fax will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 5. You can connect an extension phone to the fax to make and receive calls like any other extension phone on your line. For details on receiving faxes from an extension phone, see “Receiving Documents” in Chapter 4.
,-. ,... ~ , CONNECTINGTHE INTERFACECABLE To use your fax as a printer, you must connect it to your computer with a proper parallel interface cable. The cable can be purchased from your dealer (it is not provided with your fax). The cable connector must be a female 36-pin DDK 57 LE-40360-730B (D29) connector or equivalent. The cable should be a high-quality shielded cable which is IEEE-1284 compliant, and it should be less than 3 meters long. Follow the steps below to connect the cable.
. LOADINGPRINTINGPAPER The paper tray holds the paper on which received documents and copies are printed. Up to 100 sheets of A4 size paper from 60 to 90 glm2 can be loaded in the tray. Comments: ● Plain paper has a ‘print” side which should be used to obtain the bestprint quality. me print side is not visible to the naked eye, so check the label on the end of the package before removing the paper. The print side will be indicated by an arrow,, symbol, or wording.
4 5 Insert the paper into the tray, print side up. // Make sure that the right edge of the paper is aligned against the right paper guide, and then move the left paper guide until it fits into the position marked “A4”. . To move the guide, pinch the lever against the guide. 6 7 Note: 1-12 Push the lever on the right side of the paper tray down to set the paper. Replace the paper tray cover.
Before you can begin using your fax, there are some settings which must be made using the keys on the operation panel. First take a moment to familiarize yourself with the operation panel, and then make the settings as described on the following pages. PAPER CHECK light This light comes on when you are out of paper or when the paper size setting is incorrect.
,. ;;,, .,,, ,, ENTERINGYOUR NAMEAND FAX:NUIVIBER ~ TO have your name and fatitelephone number (called the “Sender’s name” and “Sender’s number”) printed at the top of evew page YOUtransmit, program them by pressing the panel keys as shown below. + If you enter an incorrect number or letter press the HOLD key to move the cursor back to the mistake, then enter the correct number or letter. (To move the cursor forward, press the SPEAKER key.
“ ENTERINGLEITERS FOR NAMES - ,,,.,,,,-,+y,. ~ Names are programmed by pressing The numeric keys. You will notice that letters are indicated above each of the number keys “2” through “9”. To enter a letter (or number), press the appropriate key one or more times until the letter appears in the display (the number will appear first, foilowed by the letters in the order indicated above the key). The keys used for entering letters and editing are shown below.
ENTERING LETTERS FOR NAMES Example The following is an example of entering the name “ABC Co. #l”. + The cursor in the display is indicated below by a rectangle: I Step Display ~ Press these keys: I 1 1 A ~ SPEAKER o 21 ABC 3 2-4 mB@ ABC A ABC AB ABC co ABC co. ABC CO. INITIAL SETTINGS .
‘,, The date and time appear in the display, in reports, are printed at the top of each page you transmit, and are ”used for timer-operations. Set the da e and time by pressing th-e keys on the operation panel as shown below. + To correct a mistake, press the SPEED key to move the cursor back to the mistake, and then enter the correct number. + The day of the week is set by entering a code number.
Your fax has three modes for receiving incoming calls and faxes: MANUAL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line. AUTO mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.
. If you subscribe to a distinctive ringing service from your telephone company, you will need to reset Option Setting 17 to turn on the Distinctive Ringing function. When this is done, your fax machine will signal voice calls by the normal ringing pattern, and fax transmissions by a special ringing pattern. In the case of a fax transmission, your fax machine will automatically answer the call after 2 rings and receive the fax. To reset Option Setting 17, see Chapter 7.
Automatic dialling is a quick and convenient way of dialling which is performed by either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED key and entering a 2-digit number (Speed Dialling). It can be used for both fax transmissions and voice calls. To use Automatic Dialling, you must first store the full number in your fax. The way you store it depends on whether you want to use it for Rapid Key Dialling or Speed Dialling: Rapid Key Dialling: You assign a full fax number to a Rapid Key.
. STORING NUMBERS FOR AUTOMATIC DIALLING Comments: ● ● You may need to add a pause between ceflain digits in the number to allow time for connection. For example, if you are on a PBX telephone system that requires an access number to be diailed (such as “9’~ to access an outside line, you will need to enter a pause between the access number and the telephone/fax number of the other party. Pauses are entered by pressing the REDIAL key (2 seconds per pause).
STORING NUMBERS FOR AUTOMATIC DIALLING START !I 1 10 o @ I Press “l”if you want to specify the number as a ~ Chain Dialling number (see the beginning of this i ~, ~ I ~ @ or @ ~ section).Othewi$e, press “2” or “START”. [ If you pressed”1” or are storing a Speed Dial I number, go to Step 14. 1 @ @ @ @ @ 12 i ~ Enter a full back-up fax number. i If you don’t want to enter a back-up number, go (Example) ~ to Step 14.
STORING NUMBERS FOR AUTOMATIC DIALLING Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. They are convenient for the Broadcasting function, which is used to transmit a document to a group of fax machines. Rapid Keys 19/Gl and 20/G2 can be programmed as Group Keys. To program or clear a Group Key, follow the steps below. Note that one key cannot be simultaneously programmed as both a Rapid Key and a Group Key.
STORING NUMBERS FOR AUTOMATIC DIALLING Notes I t 2-12 INITIAL SE~lNGS .
\ . \ The Windows Printing System software that is included with your F-2700M offers a wide variety of enhanced features for controlling the print jobs that you send from your computer applications to your printer. This system has been especially designed to work in conjunction with Microsoft Windows 3.1, Windows for Workgroups 3. lx, and Windows 95 to yield optimum printing performance and ease of operation.
The three Printer Driver disks which are included with your F-2700M contain the following software: The Microsoft Windows Printing System for the SHARP F-2700M This is the program which runs the printer. It converts the data in the file you want to print into informationthat the printer can understand.It also controls communication between the printer and the computeras the data is printed.
. WINDOWS PRINTING SYSTEM 4. Windows 3.1 and Windows for VVorkgroups 3.1x: Choose File from the menu bar in Program Manager, and then choose the Hun... command. Windows 95: Click the Start button and then choose the Run icon. 5. Type a:\setup (or b:\setup, depending on which drive is your 3.5” floppy disk drive) in the box, and then click the OK button.. 6. Follow the instructions which appear in the installation window.
WINDOWS PRINTING SYSTEM 11. Before printing any documents, you must set the paper size to A4. Do so as follows: Windows 3.1 and Windows for Workgroup 3.1x: Double click the Control Panel icon, and then double click the Printers icon in the Control Panel window. Make sure that F-2700M is selected in the Installed Printers box, and then click the Setup button to open the Printer Setup dialog box. Click the A4 icon in the Paper Size box, and then click the OK button. Windows 95: Click the Start button.
Virtual memory is space on the hard disk which your computer uses as if it were random access memory (random access memory, or RAM, is the working memory your computer uses to run applications, etc.). Virtual memory allows you to work with files that would otherwise be too big for your computer’s physical RAM. if your computer does not have enough physical RAM to run Windows Printing System efficiently, you can improve petiormance by increasing the amount of virtual memory.
WINDOWS PRINTING SYSTEM 3-6 6. Click the Let me specify my own virtual memory settings radio button to select it, and then type in the desired amount of vifiual memory (we recommend at least 6 MB) in the Minimum box. 7. Choose the OK button, and then click the Yes button, the Close button, and the Yes button in the dialog boxes which subsequently appear. Windows will restart, and your new settings will go into effect.
. If you connect the F-2700M to your computer and turn it on before you install the Windows Printing System software, the F-2700M’s printer driver will automatically be set to the parallel port being used (usually LPT1 ) when the installation process is completed. The printer drivers which were set to this port before the Windows Printing System was installed will all be set to File. If you need to change the port setting for the F-2700M, follow the steps below. Windows3.1 and Windows for Workgroups3.
The Windows Printing System can be used to print documents from MS-DOS applications as well as from Windows applications. It does this by means of a special mode called PCL Emulation. When you select the Print command from your application, Windows Printing System will recognize that the job is coming from an MS-DOS application and will switch to PCL Emulation by itself. To print from an MS-DOS application, it must be running under Windows.
. Your fax can transmit most standard office documents. Specific guidelines are as follows: Size and weight The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once. One sheet at a time: 52 g/m2 ~ 1.0 m 157g/m2 216 mm Several sheets at once: 128 mm 52g/m2 ~ 80 g/m2 356 mm n“ 148mm ‘n 216 mm Note: The area of the document which is scanned by the fax is slightly smaller than the actual document size.
SENDING DOCUMENTS Up to 20 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom. If you need to send or copy more than 20 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.
. SENDING DOCUMENTS If desired, there are several transmission settings which you can make before dialling and transmitting the document. Note: To make the settings. the document must firstbe loaded in the feeder. Resolution Your fax has 4 resolution settings: STANDARD: Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. FINE: Use FINE for improved reproduction, especially with documents containing small letters or fine drawings.
SENDING DOCUMENTS Cover Sheet YOU can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialling number is used. The total number of pages sent is indicated on the bottom. + Your name and number must be programmed in order for them to appear on the cover sheet. (See “Entering Your Name and Fax Number” in Chapter 2.
. SENDING DOCUMENTS Batch Page Numbering (Page Counter) This setting is used to change the page numbering of the transmitted document from simple numbering (“P.1”, “P.2”, etc.) to batch numbering, which means that a slash and the total number of pages being sent is added after each page number (for example, “P. 1/5”, “P.2/5”, etc.). This allows the receiver to check for any missing pages. + If you are sending a cover sheet, do not include the cover sheet in the total number of pages.
SENDING DOCUMENTS Once you have loaded the document and made any desired contrast/resolution settings, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialling, and you can select the one which best suits your needs. Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial as you would to make a telephone call.
. SENDING DOCUMENTS Direct Keypad Dialling If you do not need to talk with the other party before sending the fax, you can just dial; it isn’t necessary to pick up the handset or press the SPEAKER key. + Direct Keypad Dialling is a form of automatic dialling, so if you need to insert a pause between any digits of the number, press the REDIAL key. (For more information on pauses, see “Storing Numbers for Automatic Dialling” in Chapter 2.
SENDING DOCUMENTS Speed Dialling If the number you want to dial has been stored as a Speed Dial number, you can dial it by pressing the SPEED key and then entering the 2-digit number (see “Storing Numbers for Automatic Dialling” in Chapter 2). ABC DEF mm JKL MNO 1 SPEED Press the SPEED key and then enter the two digits of the Speed Dial number by pressing the number keys. ma ‘9 o a () *V . To enter numbers 1 through 9, first enter O and then the number. R 2 START o Check the display.
. SENDING DOCUMENTS Using the SEARCH D/AL key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key. S;;;:H 1 Press the SEARCH DIAL key.
SENDING DOCUMENTS 4 START @ Press the START key. The document will be automatically transmitted once the connection is made. c) Note: The SEARCH DIAL key can be used to access the first numberin a Chain Dialling sequence, but not subsequent numbers. Automatic redialling If you use automatic dialiing (including Direct Keypad Dialling) and the line is busy, your fax will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 5 minutes.
. RECEIVINGDOCUMENTS When the reception mode is set to AUTO (press the RECEPTION MODE key until the AUTO light comes on), your fax automatically answers all calls on 1 ring and receives incoming documents, You can change the number of rings on which the fax answers incoming calls by changing Option Setting 2 (see Chapter 7, “Optional Settings”). Any number from “O” to “4” can be selected. (Select “O” to have your fax answer calls without ringing.
RECEIVING DOCUMENTS Receivingdocuments on an extension phone If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up. Your fax will automatically receive the document. Note: If your fax does not respond within 5 seconds, noise on the line maybe preventing it from detecting the fax tone. In this case, manually activate fax reception as described in the following paragraph.
. RECEIVING DOCUMENTS This is a special function in AUTO reception mode which is convenient for receiving both faxes and voice calls. When it is turned on, your fax will detect whether an incoming call is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission. reception will begin automatically.
MAKINGCOPIES Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier. + The default resolution for copying is FINE, Follow these steps when you only want to make one copy of each original in the feeder. Single copying is particularly convenient for making sample copies of documents to be transmitted to see if the resolution or contrast needs adjustment. ,+ ru’ / 1 / Load the document(s) face down. \ .
. MAKING COPIES Load the document(s) face down. 1 . If desired, adjust the resolution and/or contrast with the RESOLUTION key. 2 COPY Press the COPY key. {/ \ @ \ k 3 Press “l” to select MULTI COPY, or “2” to select SORT COPY. 4 Enter the desired number of copies with the numeric keys. Om (Example) 5 START . if the desired number of copies is from 1 to 9, enter “O” first. Press the START key.
MAKING’TELEPHONECALLS Your fax can be used like a regular telephone to make and receive voice calls. + To make or receive a phone call, the power must be on. 1 SPEAKER n or o Pick up the handset or press the SPEAKER key. Listen for the dial tone. *To use Rapid Key Dialling, you must press the SPEAKER key. h 2 a GHI a o Dial the number using one of the following methods: e Normal Dialling: Enter the full telephone keys.
. MAKING TELEPHONE CALLS Using the SEARCH key You can use the SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in “Using the SEARCH key” in “Sending Documents” in this chapter, and then pick up the handset or press the SPEAKER key. The number will be dialled automatically after you do so (do not press the START key).
MAKING TELEPHONE CALLS 4-18 BASIC OPERATIONS
If you have connected an answering machine to your fax as described in “Assembly and Connections” in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out. To use the connection, first change the outgoing message of your answering machine, and then set the reception mode of your fax to ANS. when you go out.
USING THE CONNECTION 2 Set your answering machine to auto answer. Your answering machine must be set to answer on a maximum of 4 rings. If not, you may not be able to receive faxes sent by automatic dialling. If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.
. USING THE CONNECTION If the connection doesn’t operate properly, first check the following: + Is the answering machine connected properly to the fax? One end of the answering machine line should be inserted in ihe “TEL. SET” socket on the fax. and the other end in the answering machine’s telephone line socket. + Is the reception mode set to ANS.
USING THE CONNECTION How fax transmissionsare detected: Your fax detects fax transmissions in two ways when an answering machine is connected, depending on whether the document is being sent automatically or manually: Automatic dialling: If the document is sent using a form of automatic dialling, such as Rapid Key or Speed Dialling, the transmitting fax machine will send a “calling tone” at 3-second intervals for a period of about 30 to 40 seconds after dialling.
. ,. .. . ..’. . -.. OPTIONALA.M. Connection SE1l’lNGS If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory.
OPTIONAL. A.M. CONNECTION SETTINGS lf it still doesn‘t work... machines, it may not be possible to find a Quiet Detect Time setting which will allow both fax reception and uninterrupted voice message recording. In this case, callers on tone dial lines can still send faxes by pressing “5”, “*”, and “*” on their fax. This is the code for activating fax reception which can be changed by resetting Option Setting 8.
Your fax has a memory which can be used to temporarily store both incoming and outgoing documents. + Approximately 28 pages of average content (based on ITU-T Test Chart #l at standard resolution) can be held in memory if they are all to be transmitted, or 32 pages if they are all received (39 received pages if Option Setting 23, Error Correction Mode, is set to NO). Less can be held if any were scanned using fine or halftone resolution.
MEMORY 4 START oI o h Press the START key if you entered a Speed Dial number or a full number. ● The document is first scanned and stored in memory. The other machine is then dialled (redialling will be performed automatically if necessary). When the connection is made, transmission begins. Afterwards, the document is cleared from memory and= your fax returns to standby mode. If the memory becomes full...
When your fax is busy receiving a document or transmitting a document from memory, you can “reserve” a transmission by loading the document and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the document, saving you from having to wait. 1 /-----’ Load the document(s). . RESERVE READY will appear in the display. ● 2 Set the resolution and/or contrast if desired.
This function allows you to send the same document to as many as 50 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. + To enter the fax numbers of the receiving machines, you must use Rapid Keys, Speed Dial numbers, or Group Keys; no full numbers can be entered. Load the document(s). 1 2 BROADCAST Press the BROADCAST key.
. BROADCASTING Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key, you can perform the broadcasting operation using the following simplified procedure: 1 I- Load the document(s). Make any desired transmission settings (resolution, contrast, etc.), n Press the appropriate Group Key. Transmission will begin.
The Confidential function is used to send documents confidentially. When the receiving machine receives the document, it stores it in memory instead of immediately printing it out. Print-out will not be performed until the receiving party enters the correct passcode. Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. Confidential reception is not possible with the F-2700M. Load the document(s).
Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. To use the polling function, you must first set Rapid Key 16/POLL for use as a polling key. This is done by pressing the panel keys as shown below. + The polling key-cannot be used for both Rapid Key Dialling and Polling.
POLLING 2 Press Rapid Key 16/POLL. 116/POLL\ . If you used the handset, replace it when POLLING appears in the display. Reception will begin. H To let another fax machine poll your fax, simply set the reception mode to AUTO, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your fax and activates polling. Automatic reception is possible whilst your fax is on polling standby. Polling Security allows you to prevent unauthorized polling of your fax.
* POLLING 1 3 ~ m Press”1” to turn polling security on, or “2” to turn it off. 0’ m ~ START 4 ~@ 2 : [ oG’” STOP I 5 ~ Exit. .>) J Storing and clearing fax numbers for pulling permission You can store up to 10 fax numbers in your fax’s list of permitted numbers. Step 1 ~ Press these keys: ~ FUNCTION Q ( a Comments 3 ENTRY MODE will appear in the display. I 2 ~ 3 ~ @ B @ a PASSCODE # MODE will appear in the display. Press “1” to set a number, or “2” to clear a number.
Relay Request aiiows you to send adocumentta another fax machine and have that fax broadcast the document toa numberof other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax, as it reduces telephone line costs. Important: @ Relay Request can only be used if the intermediate relay machine is a Sharp machine having the Relay Broadcast function (note that your fax cannot act as a relay machine).
. RELAY REQUEST Step Press these keys: Comments ‘ RELAY FUNCTION will appear in the display. 1 1 SET RELAY GROUP will appear in the display. (Example) Enter the fax number of the relay machine by pressing a Rapid Key or entering a 2-digit Speed Dial number with the numeric keys. (Example) Enter the relay machine’s Rapid Key numbers of by pressingnumeric keys (not Rapid Keys). (Skip this step if you don’t want to enter Rapid Key numbers.
RELAY REQUEST To clear the relay group I Step ~ Press these keys: FUNCTION @ j ~ RELAY FUNCTION will appear in the display. 0* 2 I 4’ Comments CLEAR RELAY GRP will appear in the display. (oG STOP ‘\ ! I 1 Exit. Important: . To make a relay request, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax. (Your number must also be correctly entered in your fax as described in “Entering Your Name and Fax Number” in Chapter 2.
. TIMER OPERATIONS The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to two transmission operations (one from the feeder and one from memory) and one polling operation can be set at any one time, and the times they will be performed can be specified up to a week in advance. You can use this function, for example, to take advantage of off-peak telephone rates without having to be there when the operation is petiormed.
TIMER OPERATIONS , 5 I ~@ @ @ @ ~ EnterthetimeOfthe.per~tiO.(2di~itsfO~the (Example) I hour and 2 digits for the minute). I 6 Enter the code for the day of the operation (skip this step if the operation will be performed within (Example) ~ the next 24 hours). a ; START 71 0 1 8 , @ Enter the fax number of the other machine using one of the following methods: I ● Press a Rapid Key. . Enter a Speed Dial number (Example) ; with the numeric keys.
. TIMER OPERATIONS To cance/ an operation If you need to cancel an operation after it has been set, follow the steps If the operation is a transmission operation, you will need to know the number assigned to it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List, See Chapter 8, “Printing Out Reports and Lists”. r Step Press these keys: Comments — TIMER MODE will appear in the display.
ENTERINGAND USINGPROGRAMS If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. + Rapid Keys 17/Pi and 18/P2 can be used as Program Keys. However, a key cannot be used if it is already being used for Rapid Key Dialling. + Only Rapid Keys, Speed Dial numbers, and Group Keys can be used to enter fax numbers of receiving machines in Program Keys.
. ENTERING AND USING PROGRAMS 6 — 7 m Enter the hour (2 digits: “00” to “23”). If you don’t (,xamp,e) want to make a timer setting, go to Step 10. m (Example) Enter the day of the week by entering the appropriate code number (see previous table). (Skip this step if the operation will be done within 24 hours of pressing the Program Key.) .— 9 (Examplej START 10 Enter the minute (2 digits - “00” to “59”). ‘Q — 3 Press the “#” key or “*” key until the desired operation appears in the display.
ENTERING AND USING PROGRAMS START 16 0 Q If you want the document to be sent from memory, press MEMORY. If you want the document to be sent from the feeder, press START. START 17 or : \, -\ I o STOP — 18 Exit. {:@ / o (Continued from “Initial procedure”.) 13 m I I Enter the mailbox number (2 digits). (Skip this 1 step if the receiving machine does not have (Example) ~ mailboxes.
. ENTERING AND USING-PROGRAMS (Continued from “Initial procedure”.) I ‘ a a ... lo ,~ 13 (Example) I Enter the numbers of the receiving fax machines using one or more of the following methods: ● Press one or more Rapid Keys. . Enter one or more Speed Dial numbers. . Press one or more Group Keys. START I 14 ~ j o 3 RESOLUTION Adjust the resolution and contrast if desired (otherwise skip this step). 15 ~ 16 : @ 3 G 0 ’; STOP 17 Exit. \—/ procedure”.
ENTERING AND USING PROGRAMS Continued from “Initial procedure”.) Enter the fax number of the other machine using one of the following methods: . Press a Rapid Key. . Enter a Speed Dial number with the numeric keys. 13 (Example) START I 14 “Q D 15 (@ — / STOP Exit. To clear a Program key, follow these steps: Step Press these keys: ~ Comments FUNCTION 1 ( > PROGRAM/GROUP will appear in the display. a , 2 m 3’ a PROG. ENTRY MODE will appear in the displa I Select CLEAR.
ENTERING AND USING-PROGRAMS A programmed operation is performed as follows: Load the document. 1 2 :17/Pl I Press the appropriate Program Key. : (Example) Note: A maximum of3 timer operations can be set at any one time, including both timer operations set by pressing a Program Key and operations set as described in “Timer Operations” in this chapter.
The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted “junk” faxes. To use this function, first turn it on as shown below, and then enter the fax numbers from which you do not want to receive faxes as shown on the following page. Turning Anti Junk Fax on and off Step ~ Press these keys: Comments ANTI JUNK FAX will appear in the display. ANTI JUNK SELECT will appear in the display.
. ANTI JUNK FAX Storing and clearingjunk Comments: Up to 10numbers can be entered in the Anti Junk Number List. To clear a number from the Anti Junk Number List, you need to know the 2-digit number which identifies it. If you have forgoflen this number, printout the Anti Junk Number List as described in Chapter 8. Step ~ Press these keys: Comments I FUNCTION I:c—) ANTI JUNK FAX will appear in the display, m 0# 2 JUNK FAX # MODE will appear in the display.
ANTI JUNK FAX Notes 6-24 SPECIAL FUNCTIONS
A variety of optional settings are available which you can use to fine-tune your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below. Step ~ Press these keys: Comments I ! FUNCTION II 2 (-- a ‘ @ , m 3 or Q —\ o@’ (Example) OPTION SETTING will appear in the display. I Move through the list ~f settings by pressing “#” to move forward, or “*” to move backward. The settings will appear in the order listed below.
OPTIONAL SETTINGS Setting4: ACTIVITY REPORT AUTO LISTING Press ““l” (YES)” to have your fax automatically print out an Activity Report once every 30 operations. (The list can still be printed out manually when desired.) Press “’’2” (NO)” to turn automatic print-out off. . Factory setting: “2” Setting 5: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out Transaction Repofls.
OPTIONAL SE~lNGS Setting 11: AUTO COVER SHEET Press “l”(YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press “2” (NO) to turn the function off. . Factory setting: “2” Setting 12: COPY REDUCE This sets the amount by which copies are reduced before printing to ensure that data on the edges is not cut off.
OPTIONAL SETTINGS Setting 18: ERROR CORRECTION MODE (ECM) Press “l” (YES) to have any distortions in a transmission due to noise on the telephone line be corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press “2” (NO) to turn the function off. . Factory setting: “1” Setting 19: RINGING VOLUME This sets the volume of the ringer. Press “l” for low, “2” for middle, or “3” for high. .
You can print out a variety of lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. Each list and the report is described below. I Step Press these keys: Comments LISTING MODE will appear in the display. 2 @ 0’ @ Move through the lists by pressing “#” or “*”. Stop when the desired list appears in the display. START 3 ;+ 2 Print out the list.
PRINTING OUT REPORTS AND LISTS NOTE OK - Transmission/reception was normal P.FAIL- A power failure occurred. JAM - A problem with the printing paper or document occurred. BUSY - The line was busy. COM.E-O to COM.E-7 - A telephone line error prevented the transaction. Explanations of the error numbers are given in the following tables, however, these are primarily for use by service engineers. In general. you will want to simply try the transaction again.
. PRINTING OUT REPORTS AND LISTS This list shows the timer operations which are currently set. This list shows the fax and voice numbers which have been stored for automatic dialling, the numbers in the relay group, your name and fax number as entered in your fax, and a sample of the header printed at the top of every page you transmit. -., .. .. .- .. ... .. ..: # .: . . ,.: , ~ --“,. : .. .— — —’ ‘, .,:.. ;;!.,; This list shows the fax numbers which have permission to poll you.
PRINTING OUT REPORTS AND LISTS The top part of this list shows the programs which have been entered. The bottom pati shows the fax numbers which have been stored in each Group Key. , —i l— This list shows the fax numbers from which reception is not allowed. , .-::- ,.-;,,, . . . !.-. ,,. : : . , .
Clean the reading glass and rollers frequently to ensure the quality of transmitted images and copies, Open the operation panel (pull the panel release on the right side of the fax forward), and clean the parts as shown below. White backplate Wipe the reading glass, white backplate, and rollers with a soft cloth. .
MAINTENANCE If some of the characters are missing from the printed page, the surface of the drum in the drum cartridge may need cleaning. Follow the steps below to clean the drum. 1 f Remove any documents from the received document outlet. Open the operation panel, and remove the received document guide, the imaging cartridge, and the drum cartridge. (For detailed instructions, see Steps 1 to 4 in “installing the Printer Cartr-idges” in Chapter 1.) \ .
PROBLEMSAND SOLUTIONS The problems listed below deal mostly with fax and copy operation. For detailed information on printing problems, see “Problem Solving” in online Help in Windows Printing System. I Check and remedy Problem ● Nothing appears in the display. ● I Make sure the power cord is properly plugged into a power outlet. \ Make sure the power switch has been switched to the correct position. ‘ m Connect another electrical appliance to the outlet to confirm that it has power.
PROBLEMS AND SOLUTIONS The printing paper does not come out. ~ The printing paper comes out blank when you try to receive a document. The received document is faint. . The printing paper may be jammed. See “Clearing Jammed Printing Paper” in this chapter. ● Make sure that the printing paper is properly loaded in your machine. ● Make sure the power is on. . Make sure that the document is loaded properly in the feeder of the transmitting machine.
. MESSAGESAND SIGNALS I CHECK PAPER ~ You are out of printing paper. CONF REFUSED ~ A confidential transmission has been denied because you ~ entered an incorrect mailbox number for a machine with ‘ mailboxes. . ~ The printer cover (or received document guide) has been 1 removed or is open. Replace or close it. ! COVER OPEN DOCUMENT JAM ; The original document is jammed. See the following section, ; “Clearing Paper Jams”.
MESSAGES AND SIGNALS The SPEAKER key has been pressed and the fax is waiting for you to dial. ONHOOK DIAL MODE I A relay request has been denied because your fax number has not been entered in the relay machine-s list of permitted RELAy REFUSED ~ numbers,an automaticdialling number not stored in the relay ‘ machinewas specified,or your fax number has not been entered in your machine. ~ The machine is ready to reserve a transmission (see “Transmission reservation” in Chapter 6). — RESERVE READY —..
. CLEARINGPAPERJAMS if a document doesn’t feed properly during transmission or copying, or DOCUMENT JAM appears in the display, first try pressing the START key, If the document doesn’t feed out, open the operation panel (pull the release on the right side of the fax forward) and pull it out gently. -.< 1 If most of the jammed page is protruding from the back of the fax, try pulling it out. .
CLEARING PAPER JAMS 3 4 Wrap the drum cartridge in a large sheet of paper as shown at left so that the green drum section is shielded from light, and place it gently on a level surface. , Fusing unit /’ ● Do not touch the green drum in the drum cartridge. This will damage the surface of the drum. ● Do not expose the drum to direct light. This will damage the drum.
. CLEARING PAPER JAMS 6 Replace the drum cartridge, imaging cartridge, and received document guide. Close the operation panel. (For detailed instructions, see Step 6 and Steps 10 to 14 in “installing the Printer Cartridges” in Chapter 1.
CLEARING PAPER JAMS Notes 10-8 TROUBLESHOOTING .
Applicabletelephone line: Compatibility: Configuration: Memory size*: Compressionscheme: Scanning method: Resolution: PrintingSpeed: Print Resolution: Display: Receptionmodes: Modem speed: Transmissiontime*: Effectiverecordingwidth: Papercapacity: Printing Paper Weight: Input document size: Effectivescanning width: OriginalDocument Weight: Automaticdocumentfeeder: Halftone(grey scale): Contrast control: Copy function: Timer communication: Power requirements: Operatingtemperature: Power consumption: Dimen
~. .-.-----= Note: Steps which are optional are enclosed in a dotted frame: I I 1 I 4 1 t 1 I L 1 .----J ---- Transmittingdocuments r - - - - - - - - -= I Normal Dialling ~ Load I document + \ ‘o’ L - - - - - Lift handset ~+ - - . ~ 0’ press SPEAKER -J Dial (press numeric keys) START Wait for reception tone I + I I I I Direct Keypad Dialling ~--.------= I I Load - ; document + [ ‘g’ + + @’ Hangup o START I [ Dial (press numeric keys) ~ + o L .
A E Activity Report Auto Listing mode . . . . . 7-1 Activity Repoti . . . . . . . . . . . . 8-1 -8-2 Answering machine hook-up Fax Reception When A.M. Fails . . . 5-6 Connecting . . . . . . . . . . . . . . 1-9 Problems . . . . . . . . . . . . . . . 5-3 Quiet Detect Time . . . . . . . . . . 5-5 Touch-tone fax activation . . . . . . 5-6 Anti Junk Fax . . . . . . . . . . . . 6-22-6-23 Audible signals . . . . . . . . , . . . . . 10-4 AUTO reception mode . , . . . . .
INDEX o Optional Setting List . . . . 8-3 P 1-10-1-11 Paper. loading . . . . . . . 2-1 PAPER CHECK light . . . . 10-5 Paper jams, clearing 1-8, 1-10-1-11 Paper tray . . . . . . . . . . . 8-3 Passcode List . . . Pauses in automatic dialling numbers . . . 2-9 . . . 3-8 PCL Emulation . . . . . .6-7 -6-9 Polling . . . . . . . . . . . . 6-7 Polling key, setting . . . . . 1-6 Power cord . . . . . . . . . . 3-4 Printer Manager . . . . . . . 3-7 Printer port settings . . . . .
. IMPORTANT-READ CAREFULL’f 6EFC)RE OPENING SOFTWARE PACKET(S) ANDIC)R USING THE SOFIWARE.By openingthe sealedpacket(s)containingthe softwareand/orusing the software. you indicate your acceptance of the following Software License Agreement. SHARP LICENSE AGREEMENT (Microsoft Windows Printing System Software) This is a legal agreementbetween you (either an inaiv[dual or an entity) and Sharp Corporation. By opening the seaiea software packet(s) and/or using the software.
Piease see the WARRANTY AND SPECIALPROVISlONSfor information concerning governing law. For product support. please contact an authorized representative. Product suppofi for the SOFIWARE is not provided by Microsoft tirporation or its subsidiaries. Should YOUhave questions concerning this agreement. please contact Sharp Corporation. LIMITED WARRANTY AND SPECIAL PROVISIONS LIMITED WARRA~.
— Notes ‘\ ‘\. \ .
a — 1 Notes
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