ELECTRONIC CASH REGISTER CAJA REGISTRADORA ELECTRONICA MODEL MODELO INSTRUCTION MANUAL XE-A40S MANUAL DE INSTRUCCIONES
WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. Note: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when this equipment is operated in a commercial environment.
English INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A40S. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational problems. CAUTION! English Be sure to initialize the cash register before you start operating the cash register.
CONTENTS INTRODUCTION ............................................................................................................................................1 IMPORTANT ..................................................................................................................................................1 PRECAUTION................................................................................................................................................1 CONTENTS..........................
FOR THE MANAGER PRIOR TO PROGRAMMING ......................................................................................................................27 BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................27 1 Date and Time Programming ..............................................................................................................27 2 Tax Programming for Automatic Tax Calculation Function ................................
PARTS AND THEIR FUNCTIONS 1 External View Front view Operator display Rear view Customer display (Pop-up type) Printer cover Receipt paper Journal window AC power cord Mode switch Keyboard USB port Drawer lock Drawer Use only the USB cable (manufactured by SHARP) supplied with the XE-A40S for the connection with a PC. Never use other cables. 2 Printer The printer is a receipt/journal dual station type thermal printer, and therefore it does not require any type of ink ribbon or cartridge.
3 Mode Switch and Mode Keys The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “OFF” position. MA OP The mode switch has these settings: OFF: This mode locks all register operations. (AC power turns off.) No change occurs to register data. OP X/Z: To take individual clerk X or Z reports, and to take flash reports.
5 Displays Operator display Clerk code or mode name Function message display area Numeric entry display area Receipt OFF indicator Repeat / Sentinel mark / Power save mark • Clerk code or Mode name The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, “?01?” is displayed when clerk 01 is assigned. • Repeat The number of repeats is displayed, starting at “2” and incremental with each repeat.
GETTING STARTED Please follow the procedure shown below. 1 Installing the cash register 2 Initializing the cash register Find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunlight . Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “Specifications” section. In order for the cash register to operate properly, you must initialize it before operating for the first time.
3 Preparing the cash register To make the cash register ready for operation, remove the retainer and set the print head release lever in print position. Retainer 1. Push the printer cover forward and detach it. 2. Remove the white retainer at the position shown at the right. Please keep this retainer for future use when transferring the cash register. 3. Move the print head release lever to the printing position as Print head release lever (printing position) illustrated at the right.
5. Set a paper roll in the paper roll cradle of the journal side. 6. Insert the end of the paper into the paper chute of the printer until it is caught by the printer auto-feed and comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the key. } 7. Insert the end of the paper into the slit in the take-up spool. (Press the } key to feed more paper if required.) 8. Wind the paper two or three turns around the spool shaft. 9.
• Amount entry digit limit for PO amount, RA amount, Manual tax amount The factory setting makes the maximum amount you can enter. You can program to limit the amount. • Sentinel - High amount lockout (HALO) for cash in drawer (CID) • Department group You can classify departments into a maximum of 9 groups (0 to 9 groups: 0: non-group is assigned). Sales in each group can later be printed on an individual group total report and full group total report.
FOR THE OPERATOR OVERVIEW OF FLOW OF DAILY SALES ENTRIES Things to do before starting sales entries: • Make sure the power cord is securely connected to the AC outlet. • Turn the mode switch to OP X/Z position and check if date and time are correctly set. • Replace the till, if removed for safety. • Check if there is enough paper on each roll. • Select receipt ON/OFF function. • Make any necessary programming for the day in PGM mode. For details, refer to BASIC SALES ENTRY, page 12.
BASIC SALES ENTRY 1 Basic Sales Entry Example Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section. REG Mode switch setting OPX/Z MGR 1. Turn the mode switch to the REG position. OFF X1/Z1 Clerk assignment X2/Z2 VOID PGM 2. Enter your clerk code. (For example, clerk code is 1. Press the 1 and L key in this order.) Item entries 3. Enter the price for the first department item. (For example, for 15.
Clerk assignment Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles consecutive transactions. ■ Sign-on (in REG, MGR, VOID mode) ■ Sign-off (in REG, MGR, VOID mode) To display the signed-on clerk code Clerk code 1 to 40 L L L Receipt ON/OFF function You can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function.
3 Item Entries Single item entries Department entries For a merchandise classification, the cash register provides a maximum of 99 departments. To the departments, group attributes such as taxable status are applied to items when they are entered. • When using the department keys (for department 1 to 40) For department 1 to 20, enter a unit price and press a department key. If you use a programmed unit price, press a department key only.
Example: Selling a dept. 12 item ($12.00) , a dept. 21 item ($5.00), a dept. 14 item (using preset price), a dept. 22 item (using preset price), and a dept. 50 item ($15.00), a dept. 41 item (using preset price), a PLU 2 item (PLU entry) and a PLU 12 item (subdept. entry, $12.
Key operation example Department entry PLU entry Subdepartment entry Receipt print 3 @ 1200 ∑ 5 @ 500 D ¡ 3@® 5@D™ 3 @ 50 d 1500 d 5 @ 41 d 3@2p 5@ 11p1200p A Split pricing entries This function is practical when the customer wants to purchase items normally sold in bulk. To realize this function, you must change the programmed setting. Refer to “Various Function Selection Programming 1” (job code 70) for programming details.
Single item cash sale (SICS) entry • This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. • The transaction is complete and the drawer opens as soon as you press the department key, d key or p key.
Check tendering Key operation example Receipt print s 1000 C Cash or check sale that does not require entry Enter items and press the A key if it is a cash sale or press the C if it is a check sale. The register will display the total sale amount. Key operation example Receipt print 300 § 10 p A In the case of check sale Charge (credit) sale Enter items and press a charge key (X or Y).
6 Tax Calculation Automatic tax When the register is programmed with a tax rate (or tax table) and the tax status of an individual department is set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly via a related PLU. Example: Selling five $6.70 items (dept. 1, taxable 1) and one $7.
Tax status shift The machine allows you to shift the programmed tax status of each department or the PLU key by pressing the T and/or U keys before those keys. After each entry is completed, the programmed tax status of each key is resumed. Example: Selling the following items for cash with their programmed tax status reversed • One $13.45 item of dept. 16 (non-taxable) as a taxable 1 item • One $7.00 item of PLU 25 (non-taxable) as a taxable 1 and 2 item • One $4.00 item of dept.
OPTIONAL FEATURES 1 Auxiliary Entries Discount and premium entries using the percent key The percent key is used to apply a manually entered or preset discount or premium percent rate to individual items or to a merchandise subtotal. In the default setting, you can manually enter a discount percent rate to both individual items and merchandise subtotal. For manual entry of discount or premium percent rate, enter the rate (up to 100.
Discount for merchandise subtotal Key operation example Receipt print 575 § 10 p m 100 - A Discount for item entries Key operation example Receipt print 675 ¶ A (When a discount amount of $0.75 is programmed.
Key operation example Receipt print 1230 s 1500 § X 2 Auxiliary Payment Treatment Currency conversion The register allows payment entries in a foreign currency (only cash payment is available). Pressing the V key creates a subtotal in the foreign currency. When using a programmed currency conversion rate, press the V key after item entries, then enter the tendered amount in foreign currency if not exact amount payment, and press the A key.
Received-on account and paid-out entries When you receive on account from a customer or when you pay an amount to a vendor, use the r key or the R key respectively. For the received-on-account (RA) entry, enter the amount, and press the r key. For the paid-out (PO) entry, enter the amount and press the R key. Cash tendering only available for RA and PO operation. Key operation example Receipt print 12345 s 4800 r No sale (exchange) When you need to open the drawer with no sale, press the A key.
CORRECTION 1 Correction of the Last Entry (direct void) If you make an incorrect entry relating to a department, PLU/subdepartment, percentage (% and &), discount (-) or refund, you can void this entry by pressing the v key immediately after the incorrect entry.
3 Subtotal Void You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. This function does not work when more than 30 items have been entered.
FOR THE MANAGER PRIOR TO PROGRAMMING Before starting sales entries, you must first program necessary items so the cash register suits your sales needs. In this manual, there are three sections, BASIC FUNCTION PROGRAMMING where required items must be programmed, AUXILIARY FUNCTION PROGRAMMING where you can program for more convenient use of keys on the keyboard, and ADVANCED PROGRAMMING where various optional programming features are provided.
Time For setting the time, enter the time in 4 digits using the 24-hour format. For example, when the time is set to 2:30 AM, enter 230; and when it is set to 2:30 PM, enter 1430. s Time(max. 4 digits in 24-hour format) Key operation example Print 1430 s Time For display and print,12-hour format is applied by default. To change it to 24-hour format, refer to “Various Function Selection Programming 1” section (Job code 61).
Example: Programming the tax rate 4% as tax rate 2 with tax exempt as 12¢ Key operation example Print s9@ 2@ 4@ 12 s A • If you make an incorrect entry before pressing the third @ key in programming a tax rate, cancel it with the l key. • You do not need to enter the trailing zeros of a tax rate (after the decimal point), but you do need to enter the decimal for fractions.
s 8 T max. three digits @ @ @ One- or two-*1 digit number Q max. five digits @ @ *2 Rate max. six digits (0.0001 - 99.9999%) M max. four digits @ Minimum breakpoint max. five digits @ A Repeat until the MAX point is entered. To delete a tax table, use the following sequence: s 8 @ One- or two-*1 digit number @ @ *2 Rate max. six digits (0.0001 - 99.9999%) M max.
• If the tax is not provided for every cent, modify the tax table by setting the tax for every cent in the following manner. When setting the tax, consider the minimum breakpoint corresponding to unprovided tax to be the same as the one corresponding to the tax provided on a large amount. Sample tax table Example 8% Tax .00 .01 .02 .03 .04 .06 .09 .10 .11 .12 .14 .17 Modification of the left tax table Minimum breakpoint .01 .11 .26 .47 .68 .89 1.11 1.26 1.47 1.68 1.89 2.11 .00 .01 .02 .03 .04 .05 .06 .
AUXILIARY FUNCTION PROGRAMMING 1 Department Programming Merchandise can be classified into a maximum of 99 departments. Items sold using the department keys can later be printed on a report shown as the quantities sold and sales amounts classified by department. The data is useful for making purchasing decisions and other store operations. Departments can be assigned to articles whose prices were set using PLU/subdepartment function.
Commission group number • A commission group (0 to 2, 0: non commission) can be assigned to each department for commission for clerks. Each commission amount for each clerk is calculated based on a programmed commission rate and later printed on clerk reports. Tax status (taxable 1 through 4 / non-taxable) • When any entry of a taxable department is made in a transaction, tax is automatically computed according to the associated tax table or rate.
2 PLU (Price Look-Up) and Subdepartment Programming The PLU function allows speedy key entries whereby a price is automatically called up when a code is entered. The subdepartment is a kind of “open PLU”, which requires you to enter a price after the PLU code is entered. A maximum of 1800 PLU/subdepartment settings are possible. Each one belongs to a department and acquires the department’s parameters (dept. type (normal or bottle return), dept. group, tax status, SICS and sign).
*: Item: A B Selection: Commission group number PLU/subdepartment selection Entry: 0-2 (0: Non commission) 0 1 Subdepartment PLU Key operation example Print 1p 10 s A Commission group PLU/subdept. When you program the last PLU code, the programming sequence will be complete with a press of the s key. 3 Commission Rate Programming Based on each clerk’s sales total of each commission group and the corresponding commission rate, the commission amounts are calculated, which is printed on clerk reports.
C, X, Y and A t (Manual tax) Compulsory entry of amount tender (not compulsory), entry digit limit (8 digits), footer printing (not printed) Entry digit limit (7 digits) * Item %/Item _: Percent/discount calculation is applied to individual department and PLU/subdepartment. * Subtotal %/Subtotal _: Percent/discount calculation is applied to subtotals. Rate for %, & and V To program zero % & V *Rate or A To program another rate *: Rate 0.00 — 100.00 (% rate) 0.0000 — 9999.
Percent rate limitation for % and & To program zero s 29 @ % & Percentage limit (0.00 -100.00%) or A To program for another percent key • Percent entries that exceed the upper limit may be overridden in the MGR mode. • 10.00% can be entered as 10 or 10P00. The P key is needed only for fractional entry.
Entry digit limit (For discount key only) • The entry digit limit is in effect for the REG-mode operations but can be overridden in the MGR mode. The entry digit limit is represented by the number of allowable digit for the maximum entry amount for discount key. If “0” is set, open price entry is prohibited. Example: Programming the discount key as taxable 1, discount (minus sign), allowing both of item and subtotal (-), and entry digit limit - 6 digits.
Function parameters for C, X, Y and A (when using as CA key) To program “0” for all items @ 1 * ABC To program for another key *1:Item: *2 s, C, X Y *2:Press s key for CA key setting.
W B Toggles between single-size and double-size characters. By default, the single-size character is selected. Once the W key is pressed, you are locked in for entering double size characters. “W” is displayed when double-size characters entry is selected as shown in the operator display example below. Backs up the cursor, erasing the character to the left.
Alphanumeric character code table Code Character 091 Ä 092 Ö 093 Ü 094 ^ 095 _ 096 ’ 097 a 098 b 099 c 100 d 101 e 102 f 103 g 104 h 105 i 106 j 107 k 108 l 109 m 110 n 111 o 112 p 113 q 114 r 115 s 116 t 117 u 118 v 119 w 120 x 121 y 122 z 123 { 124 | 125 } 126 ß 127 ¢ 128 !! 129 1 130 2 131 3 132 4 1/2 133 F 134 T ← 135 Code Character 136 → 137 138 139 140 141 F 142 T ↓ 143 ç 144 ° 145 ¿ 146 Ù 147 à 148 Æ 149 ø 150 Å 151 152 ¤ é 153 è 154 Pt 155 i 156 Ñ 157 ò 158 £ 159 ¥ 160 161 ° 162 163 164 .
Department text (item label) * D s 1 P To keep current setting Character keys (max.16 digits) Dept. key Dept. code (1 to 99) s A d To program another dept. *To program departments 21 through 40, press the department shift key. Key operation example Print s1P ¡ FRUIT s A Text programmed for dept. 1 (Programming FRUIT for dept.1) PLU text (item label) To keep current setting s 2 P PLU code (1-1800) Character keys (max.
Key operation example Print s3P 46 @ CARD s A (Programming CARD for gross charge 1) List of function texts Function no. Key or function Default setting Function no.
Function no. Key or function Default setting Function no.
Logo print format (6 types) Text 1st line Graphic logo Text 2nd line Graphic logo Graphic logo Text 3rd line Text 1st line Text 1st line Text 2nd line Text 2nd line Text 3rd line Text 3rd line Text 1st line Text 4th line Text 2nd line Text 5th line Text 3rd line Text 6th line Text 4th line Text 4th line Text 5th line Text 5th line Text 6th line Default setting Header 3-line message Footer 3-line message Text 6th line Header 6-line message Header 3-line message and footer 3-line me
ADVANCED PROGRAMMING 1 Register Number and Consecutive Number Programming Register number and consecutive number are printed on every receipt and journal. When your store has two or more registers, it is practical to set separate register numbers for identification. The consecutive number is increased by one each time a receipt and/or journal is issued. For consecutive number programming, enter a number (max. 4 digits) that is one less than the desired starting number.
To set “00000000” s *1Job code @ *2ABCDEFGH s A *1 Enter job code using numeric keys specified in each section below. *2 Data entry details are listed on each table in each section below. An asterisk is entered for factory setting. Example: When programming for job code 5 as ABCDEFGH: 00000100.
Receipt print format Job code: 7 * Item: Selection: A B C Always enter 0. Always enter 0. Subtotal print with a press of subtotal key D Merchandise subtotal print with a press of merchandise subtotal key Always enter 0. Always enter 0. Always enter 0.
Job code: 62 * Item: Selection: A B Always enter 0.
Tax calculation system • For US tax system, select “auto-tax”. • For Canadian tax, from the table below, specify a tax system suitable for your province (if necessary contact your local tax office for correct sales tax information) and for your type of retail business.
3 Various Function Selection Programming 2 The cash register provides various options so you can use the register to suit your sales needs. In this section, you can program the following features (parameters within parentheses indicates default setting): • Power save mode (entering the power save mode after 30 minutes) • Logo message print format (graphic logo only) • High amount lockout (HALO) for cash in drawer (CID) (9999999.
Logo message print format You can select the number of lines for your logo message, and the position to print it on receipt. For details of the logo message type, please refer to “Logo messages” on pages 44 and 45.
Thermal printer density To set “0” s 50 @ *Printer density (00-99) s A * By default, 50 is set. To make the print darker, set a larger number, and to make the print lighter, set a smaller number.
AUTO key programming — Automatic sequence key If you program frequently performed transactions or report sequences for the a key, you can call those transactions and/or reports simply by pressing the a key in key operations. Delete a Transaction a A max. 25 times Programming for a; entering a PLU 2 item (programmed unit price: 1.50) and a dept. 6 item (unit price: 1.
Sample printouts 1 Programming report 1 Mode Dept. code Dept. text Dept. unit price w/sign Dept. function Logo Message Minus department Tax status Dept. group & commission group Function no.& its text Tax status Function parametrs (F-H) Discount amt.
2 Programming report 2 4 Printer density programming report Entered value Printer density Job code A to H from the left * Job code #63, 64, 65, 67, 68, 69, 71, 72, 76, 77, 85, 87 and 95 are fixed settings, for which you cannot change the settings. Printing density example 5 PLU programming report Training clerk specification Range Language selection Commission group Mode parameter Unit price PLU code PLU text 3 Auto key programming report Associated dept.
READING (X) AND RESETTING (Z) OF SALES TOTALS • Use the reading function (X) when you need to take a reading of sales information entered since the last reset. You can take this reading any number of times. It does not affect the register’s memory. • Use the resetting function (Z) when you need to clear the register’s memory. Resetting prints all sales information and clears the entire memory except for the GT1 through GT3, Training GT, reset count, and consecutive number.
Mode switch position Item OPX/Z X1/Z1 Key operation X2/Z2 Total in drawer report -- X1 X2 Individual clerk report X, Z -- -- Reading: 2 Reading: L A Resetting: P L (The report of the current clerk) Full clerk report Reading: L Resetting: P L -- Reading: s Resetting: P s X1 -- Reading: Start time (hour) End time (hour) s -- X2, Z2 P s -- X1, Z1 X2, Z2 Hourly report (full) -- X1, Z1 Hourly report (by range) -- -- Daily net report Reading: s @ Resetting: •
2 Daily Sales Totals Full sales report • Sample report *2 Mode title*1 Reset counter Net grand total(GT2-GT3) Grand total of plus registration Grand total of minus registration Grand total of training mode registration Dept. code Sales q'ty Sales amount Taxable 1 total Gross tax 1 total Refund tax 1 total Net tax 1 total Manual tax total *3 Tax total Net total without tax Net total with tax Item “+” dept. counter and total “-” dept.
Full group total report on department Department report • Sample report Mode title Report title • Sample report Mode title Report title Group 1 total PLU report by designated range • Sample report Mode title* Report title Range PLU code Item label Sales q'ty and total Individual group total report on department • Sample report Mode title Report title Range sum *: When you take Z1 report, “Z1” is printed.
PLU report by associated department • Sample report Clerk reports Individual clerk report • Sample report Mode title* Report title Clerk code Clerk name Customer counter Sales total Mode title Report title Associate dept. code PLU code Sales q'ty and total Net sales Commission 1 sales total Commission 1 amount Commission amount total Non commission sales total *: When you take OPZ report, “OPZ” is printed.
3 Periodic Consolidation General information The periodic reading or resetting reports are the same in format as those in the X1/Z1 report for daily sales. The mode indicator will read “X2” or “Z2”.
OVERRIDE ENTRIES Programmed limit for functions (such as for maximum amounts) can be overridden by making an entry in the MGR mode. 1. 2. Turn the mode switch to the MGR position. Make an override entry. REG OPX/Z OFF In this example, the register has been programmed not to allow discounts entries over $1.00. Key operation example REG-mode entries MGR X1/Z1 X2/Z2 VOID PGM Receipt print 1500 £ 250 - ...Error l Turn the mode switch to the MGR position. 250 Return the mode switch to the REG position.
OPERATOR MAINTENANCE 1 In case of Power Failure When power is lost, the machine retains its memory contents and all information on sales entries. • When power failure is encountered in register idle state or during an entry, the machine returns to normal operation after power recovery. • When power failure is encountered during a printing cycle, the register prints “============” and then carries out the correct printing procedure after power recovery. (See the sample print.
4 Replacing the Paper Roll Be sure to use paper rolls specified by SHARP. The use of any other paper rolls other than those specified could cause paper jamming, resulting in register malfunction. Paper specification Paper width: 1.75 ± 0.02 in (44.5 ± 0.5 mm) Max. outside diameter: 3.15 in (80 mm) Quality: Thermal paper • Be sure to set paper roll(s) prior to using your machine, otherwise it may cause a malfunction. Install the paper roll in the printer.
8. Remove the outer side of the take-up spool as shown on the left. 9. Remove the printed journal roll from the take-up spool. Installing the paper roll Caution: The paper cutter is mounted on the printer (receipt side). Be careful not to cut yourself. Installing the receipt paper roll: 1. Turn the mode switch to the REG position with the power cord connected. 2. Remove the printer cover. 3. Check that the print head release lever is in the printing position. 4.
5 Removing a Paper Jam Caution: The paper cutter is mounted on the printer (receipt side). Be careful not to cut yourself. Never touch the print head immediately after printing, because the head may still be hot. 1. Remove the printer cover. 2. Pull the print head release lever all the way forward (after it stops at one position, continue pulling forward until it stops again and cannot be pulled forward any further). 3. Remove the paper jam.
7 Removing the Till and the Drawer The till in the register is detachable. After closing your business for the day, remove the till from the drawer and keep the drawer open. To detach the drawer, pull it forward fully with the till removed. And remove it by lifting it up. The 6-denomination coin case is detachable. Till Coin case 8 Opening the Drawer by Hand The drawer automatically opens.
9 Before Calling for Service The malfunctions shown in the left-hand column below, labelled “Fault,” do not necessarily indicate functional faults of the machine. It is therefore advisable to refer to “Checking” shown in the right-hand column before calling for service. Fault Checking (1) The display shows symbols that do not make sense. • Has the machine been initialized properly as shown in “GETTING STARTED”? (Note that initialization clears all the data and programmed settings stored in memory.
SPECIFICATIONS Model: Dimensions: Weight: Power source: Power consumption: XE-A40S 16.5 (W) x 16.8 (D) x 11.7 (H) in. (420 (W) x 427 (D) x 297 (H) mm) 28.0 Ib (12.7 kg) 120V AC ± 10%, 60 Hz Stand-by 8.6W Operating 49W (max.) 32 °F to 104 °F (0 °C to 40 °C) LSI (CPU) etc.
Programming sheet for departments (Please make copies of this sheet.) Dept. code Unit price Ex. 5 100 BR A G B CM C T4 D T3 E 0 1 0 0 0 Function T2 T1 F G 0 1 SICS SIGN H I 0 0 LMT J ENT K 5 3 Text FRUIT For details of programming, refer to pages 32, 33, and 42. Unit price Max.
Programming sheet for PLUs/subdepartments (Please make copies of this sheet.) PLU code Ex. 1 Unit price/ Limit amount 125 Associated dept. 1 Function CM TYPE A B 1 1 Text MELON For details of programming refer to pages 34, 35 and 42. Unit price/Limit amount Max. 6 digits Enter unit price for PLUs. Enter entry limit amount for subdepartments. Function A CM (commission group number) 0 to 2 (0: non commission) B TYPE (PLU/subdepartment selection) 1: PLU, 0: Subdepartment Text Max.
English INTRODUCCION Le agradecemos la adquisición de la caja registradora electrónica SHARP modelo XE-A40S. Sírvase leer este manual detenidamente antes de hacer funcionar la caja registradora para familiarizarse y comprender por completo sus funciones y características. Guarde este manual para futura referencia dado que le servirá de ayuda en caso de tener algún problema de funcionamiento con la caja registradora.
INDICE INTRODUCCION............................................................................................................................................1 IMPORTANTE................................................................................................................................................1 PRECAUCION ..............................................................................................................................................1 INDICE .................................
PARTES Y SUS FUNCIONES 1 Vista exterior Vista delantera Visualizador para el operador Vista trasera Visualizador para el cliente (tipo saliente) Cubierta de la impresora Papel de recibos Ventanilla del registro diario Cable de alimentación de CA Selector de modo Teclado Cerradura del cajón Puerto USB Cajón Emplee sólo el cable USB (fabricado por SHARP) suministrado con el XE-A40S para la conexión a un ordenador personal. No emplee nunca otros cables.
3 Selector de modo y llaves de modo El selector de modo funciona insertando una de las dos llaves de modo suministradas: la llave del administrador (MA) y la del operador (OP). Estas llaves pueden insertarse o sacarse sólo cuando el selector esté en la posición “REG” u “OFF”. El selector de modo tiene estos ajustes: MA OFF: Este modo bloquea todas las operaciones de la caja. (La OP alimentación de CA está desconectada.) REG No hay cambios en los datos registrados.
5 Visualizaciones Visualizador para el operador Código de dependiente o nombre de modo Area de visualización de mensajes de función Area de visualización de registro numérico Indicador de desactivación (OFF) de recibos Repetición/marca centinela/marca de ahorro de energía • Código de dependiente o nombre de modo Se visualiza el modo en el que ahora se encuentre. Cuando se asigna un dependiente, se visualiza el código de dependiente en el modo REG u OP X/Z.
PARA EMPEZAR Siga el procedimiento mostrado a continuación. 1. Inicialice la caja registradora. Para que la caja registradora pueda funcionar correctamente, deberá inicializarla antes de ponerla en funcionamiento por primera vez. Siga el procedimiento siguiente. 1. Asegúrese de que la clavija del cable de alimentación no esté enchufada en la toma de corriente de CA. 2. Inserte la llave de administrador (MA) en el selector de modo y gírelo a la posición PGM. 3.
PARA EL OPERADOR REGISTRO BASICO DE VENTAS 1 Ejemplo de registro básico de ventas A continuación se muestra un ejemplo de registro básico de ventas en metálico de artículos. Para los detalles de la operación, consulte cada sección respectiva. REG Ajuste del selector de modo OPX/Z MGR 1. Gire el selector de modo a la posición REG. OFF X1/Z1 Asignación de dependientes X2/Z2 VOID PGM 2. Introduzca su código de dependiente. (Por ejemplo, si el código de dependiente es el 1.
Función de activación/desactivación (ON/OFF) de recibo Podrá inhabilitar la impresión de recibos en el modo REG. Pulse la tecla R en la posición OP X/Z. Esta tecla cambia el estado de impresión de recibos de ON a OFF. Para emitir un recibo cuando la función de activación/desactivación (ON/OFF) de recibo está desactivada (OFF): Si el cliente quiere el recibo después de haber finalizado la transacción con la función de activación/desactivación (ON/OFF) de recibo desactivada (OFF), pulse la tecla R.
• Cuando se emplea la tecla de registro de código de sección Cuando utilice un precio unitario programado d Código de sección (1 a 99) *1 Menos que los importes de límite superior programado Cuando se introduce cero, sólo se añade la cantidad de ventas. (En caso de que sólo esté permitido Precio unitario *1 (máx. 7 dígitos) d el registro de precio preajustado.) Registros de PLU/subsecciones La caja registradora ya está programada para el modo PLU y cero para el precio unitario.
Registros de venta en metálico de un solo artículo (SICS) • Esta función es útil cuando se vende solamente un artículo en metálico. Esta función es aplicable sólo a las secciones que se han ajustado para SICS o a sus PLU o subsecciones asociadas. • Se completa la transacción y el cajón se abre tan pronto como pulse la tecla de sección, la tecla d o la tecla p.
6 Cálculo de los impuestos Impuestos automáticos Cuando se ha programado una tasa de impuestos (o tabla de impuestos) en la caja registradora y el estado de impuestos para una sección individual está ajustado a imponible, la caja calcula los impuestos automáticos para cualquier artículo que se introduzca directamente en la sección o indirectamente mediante una PLU relacionada. Impuestos manuales La máquina le permite introducir manualmente los impuestos después de haber terminado el registro de artículos.
Cálculo porcentual para el subtotal de mercancías Ejemplo de operación de teclas ~ m 10 % A Cálculo porcentual para registros de artículos Ejemplo de operación de teclas 800 § 7 P 5 % 15 p & A (Cuando se programa un recargo del 15% para la tecla &) Registros de descuento y recargo empleando la tecla de descuento La tecla de descuento se emplea para aplicar un importe de descuento o recargo manualmente introducido o preajustado a artículos individuales o a un subtotal de mercancías.
En ambos casos, la vuelta se visualizará en moneda nacional y, cuando el importe recibido sea insuficiente, el déficit se mostrará en moneda nacional. • Pulse la tecla l después de pulsar la tecla V para cancelar el pago en una divisa. • Si se programa, se imprime un símbolo de moneda extranjera.
2 Corrección del registro siguiente al último o anterior (cancelación indirecta) Podrá cancelar cualquier registro de sección incorrecto, registro de PLU/subsección o registro de devolución de artículo hechos durante una transacción, si lo encuentra antes de finalizar la transacción (por ejemplo, pulsando la tecla A). Esta función es aplicable sólo a los registros de sección, PLU/subsección y de devolución.
PARA EL ADMINISTRADOR PROGRAMACION DE LAS FUNCIONES BASICAS (Para el inicio rápido) Para programar la caja registradora, ponga la llave del administrador en el selector de modo y gírelo a la posición PGM. 1 Programación de la fecha y de la hora Fecha Para ajustar la fecha, introduzca la fecha con 8 dígitos empleando el formato de mes-día-año (MM/DD/AAAA), y pulse entonces la tecla s.
Para borrar una tasa de impuestos, emplee la secuencia siguiente: s 9 @ *Número de impuestos (1 a 4) @ v A Ejemplo: Programación de la tasa de impuestos del 4% como tasa de impuestos 2 con exención de impuestos de 12¢ Ejemplo de operación de teclas s 9 @ 2 @ 4 @ 12 s A Tabla de impuestos (aplicable al impuesto añadido) Si se encuentra en una localidad que emplea una tabla de impuestos para el cálculo de los impuestos, podrá programar consecuentemente la caja registradora.
s 8 @ T máx. de tres dígitos @ @ Tasa*2 máx. de seis dígitos (0,0001-99,9999%) Número de uno *1 o dos dígitos Q máx. de cinco dígitos @ @ @ M máx. de cuatro dígitos @ Punto de división mínimo máx. de cinco dígitos A Repetir hasta que se introduzca el punto MAX. Para borrar una tabla de impuestos, emplee la secuencia siguiente: s 8 @ Número de uno*1 o dos dígitos @ *2 Tasa máx. de seis dígitos (0,0001-99,9999%) @ M @ s máx.
*2:Elemento: Selección: A Tipo B C D Número de grupo Número de grupo de comisión Estado de impuestos 4 E Estado de impuestos 3 F Estado de impuestos 2 G Estado de impuestos 1 H SICS / Normal I Signo J K Límite de dígitos de entrada Tipo de registros de precio unitario Registro: Devolución de botellas Normal Imponible No imponible Imponible No imponible Imponible No imponible Imponible No imponible SICS Normal Sección negativa Sección positiva Abertura y preajuste Sólo preajuste Sólo aber
2 Programación de PLU (codificación de precios) y subsección La función de PLU permite realizar registros rápidos con las teclas en los que el precio se busca automáticamente al introducir un código. La subsección es un tipo de “PLU abierta”, que requiere que usted introduzca un precio detrás del código de PLU. Pueden realizarse un máximo de 1.800 ajustes de PLU/subsección.
4 Programación de teclas misceláneas Tasa para %, & y V Para programar cero % & V *Tasa A o Para programar otra tasa *: Tasa 0,00 – 100,00 (Tasa de porcentaje) 0,0000 – 9999,9999 (Tasa de conversión de divisas) Deberá emplear un punto decimal para ajustar tasas fraccionarias. Importe para Para programar cero - Importe de descuento (máx.
*: Elemento: Selección: A Estado de impuestos 4 B Estado de impuestos 3 C Estado de impuestos 2 D Estado de impuestos 1 E Signo +/- F % de artículo/_ de artículo G % de subtotal/_ de subtotal H Límite de dígitos de entrada para la tecla de descuento Registro: Imponible No imponible Imponible No imponible Imponible No imponible Imponible No imponible Signo + (recargo) Signo - (descuento) Habilitar Inhabilitar Habilitar Inhabilitar 1 0 1 0 1 0 1 0 0 1 0 1 0 1 0-7 Cuando se programen las t
*1:Elemento: Selección: A Impresión de pie del recibo B Registro de importe recibido C Límite de dígitos de entrada Registro: Habilitar Inhabilitar Obligatorio No obligatorio (para las teclas CA o CHK) Invalidar (para la tecla CH1 o CH2) 1 0 1 0 0 0-8 Impresión de pie del recibo • Esta programación decide si la registradora debe imprimir un mensaje en la parte inferior del recibo cuando se usa una de estas teclas de finalización especificada.
Para programar la palabra “Clerk01” con la letra “C” de tamaño doble.
Texto de sección (etiqueta de artículo) * D s 1 P Para mantener el ajuste vigente Teclas de caracteres (máx. 16 dígitos) Tecla de sección Código de sección (1 a 99) s A d Para programar otra sección *Para programar las secciones 21 a 40, pulse la tecla de cambio de sección. Ejemplo de operación de teclas s 1 P ¡ FRUTA s A (Programación de FRUTA para la sección 1) Texto de PLU (etiqueta de artículo) Para mantener el ajuste vigente s 2 P Código de PLU (1-1.800) p Teclas de caracteres (máx.
Lista de textos de función Número de función 1 2 Ajuste inicial Tecla o función %1 Número de función Tecla o función Ajuste inicial (–) 47 Cargo de devolución 1 CREDITO- %1 48 Cargo bruto 2 CREDIT2 3 %2 %2 49 Cargo de devolución 2 CREDIT2- 4 Total neto de ventas NETO 1 50 Conversión de divisas 1 (preajustada) DIVISA 1 5 Subtotal neto de imponible 1 TASABLE1 51 Conversión de divisas 2 (abierta) DIVISA 2 6 Total bruto de impuestos 1 TAX1 GRS 52 Metálico en el cajón EFEC.
• Los ajustes iniciales son los de español (cambio del ajuste de programación para selección del idioma al español). • Los elementos marcados con “*” son sólo para Canadá. • Los elementos marcados con “**” son sólo para la visualización. • El número de función 55 “Exento de IVA” es sólo eficaz para el sistema de impuestos de Canadá (2 GST, tipo IVA). Nombres de dependiente Para mantener el ajuste vigente Código de dependiente (1-40) s 5 P @ s A Teclas de caracteres (máx.
PROGRAMACION AVANZADA 1 Programación de número de caja registradora y de número consecutivo El número de caja registradora y el número consecutivo se imprimen en el recibo y en el registro diario.
Selección de función para teclas misceláneas Código de tarea: 5 * Elemento: A B C D E F G H Selección: PO en el modo REG Registro: Habilitar la operación PO en el modo REG* Inhabilitarla RA en el modo REG Habilitar la operación RA en el modo REG* Inhabilitarla Cancelación de subtotal en el modo REG Habilitar la cancelación de subtotal en el modo REG* Inhabilitarla Cancelación indirecta en el modo REG Habilitar la cancelación indirecta en el modo REG* Inhabilitarla Cancelación directa en el modo REG Habi
Selección de función para impuestos Código de tarea: 15 * Elemento: A B C D E F G Introduzca siempre 0. Introduzca siempre 0. Introduzca siempre 0. Introduzca siempre 0. Introduzca siempre 0. Introduzca siempre 0.
Código de tarea: 66 * Elemento: Selección: A Impresión de un recibo después de la transacción B Impresión del importe cuando el precio unitario de PLU/subsección es cero C Impresión del subtotal para conversión de déficit D E F G Introduzca siempre 0. Introduzca siempre 0. Introduzca siempre 0.
Formato de impresión del mensaje del membrete Podrá seleccionar el número de líneas del mensaje del membrete, y la posición en la que se imprime en el recibo.
Especificación de dependientes de instrucción para el modo de instrucción Para los detalles sobre la instrucción de dependientes, consulte el “MODO DE INSTRUCCION” en la página 33. Para cancelar s 86 @ Código de dependiente (1 a 40) s A Programación de la tecla AUTO — Tecla de secuencia automática Si se programan transacciones que se realizan con frecuencia o secuencias de informes para la tecla a, puede llamar esas transacciones y/o informes pulsando simplemente la tecla a en las operaciones de teclas.
MODO DE INSTRUCCION El modo de instrucción se utiliza cuando el operador o el administrador practica las operaciones de la caja registradora. Cuando se selecciona un dependiente que está en instrucción, la máquina se establece automáticamente en el modo de instrucción. Para especificar un dependiente que deba recibir instrucción, consulte el apartado de “Especificación de dependientes de instrucción para el modo de instrucción” en “PROGRAMACION AVANZADA” de la página 32.
Elemento Informe del total de todos los grupos en sección Informe de PLU por margen designado Posición del selector de modo OPX/Z X1/Z1 X2/Z2 -- X1 X2 Operación de teclas Lectura: 0 Todas las PLU Código de PLU inicial @ Lectura: -- d @ X1, Z1 X2, Z2 Reposición: Todas las PLU Código de PLU inicial @ Código de PLU final Informe de PLU por sección asociada -- X1 X2 Lectura: Código de sección asociada Informe de transacciones -- X1 X2 Lectura: 1 A Informe del total en el cajón --
REGISTROS DE ANULACION El límite programado para las funciones (tales como importes máximos) puede anularse haciendo un registro de anulación en el modo MGR. 1. 2. Gire el selector de modo a la posición MGR. Haga el registro de anulación.
3 Precauciones al manejar la impresora • Si no va a utilizar la caja registradora durante mucho tiempo, tire de la palanca de liberación del cabezal de impresión hacia usted para que el cabezal de impresión se aleje de la placa. (posición de cabezal levantado) Posición de impresión Posición del cabezal levantado • Evite los lugares polvorientos y húmedos, la luz directa del sol y el polvo metálico (en esta máquina se emplean un imán permanente y un electroimán.
3. 4. 5. 6. 7. } Pulse la tecla para hacer avanzar el papel de registro diario hasta que la parte impresa salga del paso. Corte el papel y extraiga el carrete de toma. Corte el papel detrás de la impresora y cerca del rollo de papel. Pulse la tecla hasta que el papel que queda en la impresora salga por completo. Extraiga el rollo de papel del soporte del rollo de papel del lado de registro diario. } No tire del papel por la impresora. 8. 9. Extraiga el lado exterior del carrete de toma.
4. 5. 6. Vuelva a poner la palanca de liberación del cabezal de impresión a su posición original. Ponga correctamente el rollo de papel siguiendo los pasos mencionados en “Instalación del rollo de papel”. Vuelva a colocar la cubierta de la impresora. 6 Limpieza del cabezal de impresión Cuando el texto impreso se oscurece o aparece borroso, el polvo del papel puede pegarse en el cabezal de impresión.
8 Abertura manual del cajón El cajón se abre automáticamente. Sin embargo, cuando haya un fallo o corte de la corriente o la registradora quede fuera de servicio, deslice la palanca situada en la parte inferior de la registradora en la dirección de la flecha. (Vea la figura a la izquierda.) El cajón no se abrirá, sin embargo, si está cerrado con la llave.
Tabla de mensajes de error Cuando se visualicen los siguientes mensajes de error, pulse la tecla l y tome la acción apropiada de acuerdo con la tabla siguiente. Mensaje de error Estado de error Acción ERROR REGIS. Error de registro Haga el registro con las teclas correctas. OPE. INCRRCTA Error de operación incorrecta Haga el registro con las teclas correctas. COD. NO PRGMD Se ha introducido un código no definido. Introduzca un código correcto.
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