MODEL AR-NB2 AR-NB2 N NETWORK EXPANSION KIT OPERATION MANUAL (for network scanner) Page 2 • INTRODUCTION • BEFORE USING THE NETWORK SCANNER FUNCTION 4 • USING THE NETWORK 19 SCANNER FUNCTION 21 • TROUBLESHOOTING • NETWORK EXPANSION KIT CD-ROM • SPECIFICATIONS 25 32 AR-M160/M205
INTRODUCTION The optional network expansion kit enables the machine to be used as a network scanner. • To use the network scanner function, the dual function board (AR-EB7) must be installed in the machine. • Use the USB 2.0 connector on the dual function board to connect the machine to the network expansion kit. The network scanner function cannot be used if the network expansion kit is connected to the USB 1.1 connector on the machine.
CONTENTS INTRODUCTION ............................................... 2 1 4 BEFORE USING THE NETWORK SCANNER FUNCTION NETWORK EXPANSION KIT CD-ROM ABOUT THE NETWORK SCANNER FUNCTION.... 4 SOFTWARE PROGRAMS...............................25 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE .. 5 ● HARDWARE AND SOFTWARE REQUIREMENTS ..... 25 ● USER'S GUIDES FOR SOFTWARE PROGRAMS ...... 26 ● SETTINGS REQUIRED FOR THE NETWORK SCANNER FUNCTION....................................
1 Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations: 1. The scanned image can be sent to a memory storage device on a network (a designated directory on an FTP server).
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 5.5 or later, or Netscape Navigator 6.0 or later).
BEFORE USING THE NETWORK SCANNER FUNCTION ACCESSING WEB PAGES Use the following procedure to access the Web pages. 1 2 Open the Web browser on your computer. Supported browsers: Internet Explorer 5.5 or later Netscape Navigator 6.0 or later In the "Address" field of your Web browser, enter the IP address of the machine as a URL. Enter the IP address that has been programmed in the machine. If you do not know the IP address, see page 24.
BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. 1 4 Click "Network Scanning" in the menu frame.
BEFORE USING THE NETWORK SCANNER FUNCTION SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. Configuring SMTP server settings 1 Click "Application" in the menu frame. 3 Enter the required information in "SMTP Setup". For explanations of each of the items, click "Help" in the menu frame.
BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must be configured in the Web page. 1 Click "Application" in the menu frame. 1 2 Click "LDAP". 3 Select "Enable" in the "LDAP Setup" menu. 4 Click "Submit".
BEFORE USING THE NETWORK SCANNER FUNCTION STORING SCANNING SETTINGS Sets of scan settings (scan size, color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination (p.12 to 15). 1 Click "Network Scanning" in the menu frame of the Web page.
BEFORE USING THE NETWORK SCANNER FUNCTION STORING DESTINATIONS To store scanning destinations, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.16) A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations. Up to six of these destinations can be assigned to the machine's [SCAN MENU] keys. Stored destinations can be selected in the machine's operation panel when transmission is performed.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP 1 Click "Destination" in the menu frame. 2 Click "FTP". Note 4 • If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.12) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the scanned image data.
BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page. (The Network Scanner Tool is on the "Sharpdesk LT" CD-ROM that accompanied the Network Expansion Kit .
BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups (Scan to E-mail) If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation. Note 1 Up to 100 destinations can be stored in one group. Click "Destination" in the menu frame. 3 Enter the destination information. For explanations of each of the items, click "Help" in the menu frame. 2 1 Click "Group".
BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page. 1 Click "Destination" in the menu frame of the Web page. 3 To edit the selected destination, click "Edit" under the Destinations List. The programming screen of the destination selected in step 2 appears. Edit the information in the same way as you initially stored it.
BEFORE USING THE NETWORK SCANNER FUNCTION ASSIGNING DESTINATIONS TO THE SCAN MENU KEYS ON THE MACHINE Stored destinations (p.12 to 15) can be assigned to the six scan menu keys on the machine. This lets you use a menu key to send a scanned image to the assigned destination. 1 2 Click "Network Scanning" in the menu frame of the Web page. 4 Select the destination that you wish to assign to each scan menu key. 1 Click "Button Manager". 5 Click "Submit".
BEFORE USING THE NETWORK SCANNER FUNCTION PROTECTING INFORMATION PROGRAMMED IN THE WEB PAGE ("Passwords") Passwords can be established to protect the settings and information stored in the Web page. Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords. A password can be set for the administrator and a password can be set for users.
2 Chapter 2 USING THE NETWORK SCANNER FUNCTION This section explains the procedure for scanning from the machine after the network scanner settings have been configured in the Web page. For the names and functions of the parts of the machine and operation panel that are used for network scanning, see the operation manual for the machine. BASIC TRANSMISSION PROCEDURE 1 3 Press the [SCAN] key. SCAN When the SCAN indicator lights up, the machine enters scanner mode.
USING THE NETWORK SCANNER FUNCTION IMAGE ORIENTATION AND STANDARD ORIGINAL LOADING ORIENTATION When using the document glass, the original should be placed face down so that it is centered vertically on the glass with the top edge of the original at the left edge of the glass. When using the SPF/RSPF, the original should be placed face up in the middle of the document feeder tray, with the top of the original to the right.
3 Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SHARP dealer. Image transmission problems are explained here. For image scanning problems, see the operation manual for the machine. Problem Cause and solution The selected "Scan Size" setting is smaller than the actual original size. The scanned image is clipped. → Set the "Scan Size" to the actual original size (p.
TROUBLESHOOTING Caution Pay attention to the following points when selecting scan settings to ensure that an image file is created that suits the purpose of transmission in terms of image quality and file size. Scan settings are configured in the Web page. • Color mode Select a color mode that is appropriate for the use of the document to be scanned so that the file size will not be larger than necessary.
TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient.
CHECKING THE IP ADDRESS To check the IP address of the machine, hold down the status button on the network expansion kit at least 2 seconds to print out a Printer Setting List.
4 Chapter 4 NETWORK EXPANSION KIT CD-ROM SOFTWARE PROGRAMS The "Sharpdesk LT" CD-ROM included in the network expansion kit contains the following software programs. For information on the software programs, see the user's guides on the CD-ROM. • Sharpdesk LT (Desktop Document Management Software) Sharpdesk LT is used to manage images scanned on the machine and files created in various software programs. * Sharpdesk LT can be installed and used in 3 computers.
NETWORK EXPANSION KIT CD-ROM USER'S GUIDES FOR SOFTWARE PROGRAMS The Manual folder in the "Sharpdesk LT" CD-ROM contains user's guides (in PDF format) for each of the software programs. • Sharpdesk User's Guide • Network Scanner Tool User's Guide • SHARP TWAIN AR/DM User's Guide The user's guides provide detailed explanations of installing, setting up, and using each of the software programs. Be sure to read the user's guides before installing the software.
INSTALLING THE SOFTWARE PROGRAM Note the following when installing the software program from the "Sharpdesk LT" CD-ROM: ● Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the information screen during installation. ● The user's guides give detailed instructions for installing and setting up the programs. Be sure to read the user's guides before installing the programs.
NETWORK EXPANSION KIT CD-ROM SETTING UP NETWORK SCANNER TOOL After you restart your computer (or select startup of the Network Scanner Tool) as instructed by the final window of the Network Scanner Tool (Sharpdesk LT) installation procedure, the "Sharp Network Scanner Tool Setup Wizard" starts. Follow the procedure below to set up the Network Scanner Tool. This will store your computer in the machine as a destination for Scan to Desktop.
NETWORK EXPANSION KIT CD-ROM 4 Make sure that the name of the machine appears, select the checkbox, and click the "Next" button. 4 • When Windows 98/Me/NT 4.0 (Service Pack 4 or later) /2000/XP is used, the network connected machine is automatically detected. • The automatic detection is not available when Windows 95 is used. (The "Auto Detect" button is disabled being grayed out.) Click on the "New" button and enter the IP address of the machine.
NETWORK EXPANSION KIT CD-ROM INSTALLING SHARP TWAIN AR/DM INSTALLING TypeReader Professional 5.0 (Trial version) 1 Quit any software applications and/or resident programs that are running on your computer. 1 Quit any software applications and/or resident programs that are running on your computer. 2 Insert the "Sharpdesk LT" CD-ROM into your CD-ROM drive. 2 Insert the "Sharpdesk LT" CD-ROM into your CD-ROM drive.
NETWORK EXPANSION KIT CD-ROM UNINSTALLING THE SOFTWARE PROGRAM Uninstall the software with "Add/Remove Programs" in the Control Panel. Note • When Sharpdesk LT is uninstalled, Network Scanner Tool is also uninstalled. Note that if Network Scanner Tool is uninstalled, you will no longer be able to directly receive image data from the machine. • If a user-created file is saved in the Sharpdesk desktop folder, the Sharpdesk desktop folder will not be deleted when Sharpdesk LT is uninstalled.
5 Chapter 5 SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual for the machine.
AR-NB2/AR-NB2 N (for network scanner) SHARP CORPORATION
