Scanner Option Type 480 Operating Instructions Scanner Reference Getting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. Important Contents of this manual are subject to change without prior notice.
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Utilities". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder Lite, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.
TABLE OF CONTENTS Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols ..................................................................................................................... 1 Names of Major Options ............................................................................................ 1 1.
4. Storing Files Storing Files .........................................................................................................43 Storage Procedure ...................................................................................................44 Displaying the List of Stored Files ..................................................................... 47 Viewing the List ........................................................................................................
8. Troubleshooting If Your Machine Does Not Operate As You Want..............................................83 When Scanning Is Not Performed as Expected.......................................................83 When the Delivery Function Does Not Work............................................................ 83 When Stored Files Cannot Be Accessed .................................................................84 Network Cannot Be Browsed When Sending a Scan File .......................................
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How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before operating. Note This symbol indicates precautions for operation or actions to take after misoperation.
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1. Getting Started Control Panel This illustration shows the control panel when options are installed. AGH002S 1. Indicators 6. {Clear Modes}} key Display errors and the machine status. See "Control Panel", General Settings Guide. m: Data In Indicator (indicates data is being received.). D: Add Toner indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator Press to clear the current settings. 2. {User Tools/Counter}} key 8.
Getting Started 10. Operation switch Press this switch to turn the machine on. The power indicator lights up. To turn the machine off, press this switch again. See "Turning On the Power", General Settings Guide. 1 Note ❒ This key is inactive while scanning or setting scanner defaults. 11. Function status indicators • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted.
Network Scanner Network Scanner By installing the scanner option, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to the FTP server or the shared folders of client computers, store scan files, operate as a network delivery scanner, and operate as a network TWAIN scanner. 1 E-mail A scan file that is attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Reference p.17 “Sending Scan Files by E-mail” ZZZ601S 1.
Getting Started Scan to Folder A scan file can be sent to the FTP server folders or the shared Windows folders on the same network. 1 Reference p.31 “Sending Scan Files by Scan to Folder” ZZZ602S 1. This machine 3. Client computer A scan file can be sent to the FTP server folders using FTP or to the shared Windows folders using SMB. In combination with the file storage function, scan files from multiple originals that have been temporarily stored can be sent all at once.
Network Scanner Store You can store scanned documents as files on the machine’s hard disk. The stored scan files can be viewed, copied, deleted, or retrieved over the network using DeskTopBinder from a client computer. You can also view, delete or download scan files over the network using Web Image Monitor from the client. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file. 1 Reference p.
Getting Started Network Delivery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network. 1 Reference p.57 “Delivering Scan Files” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required.
Network Scanner Reference For details about DeskTopBinder, or Auto Document Link, see the respective manuals. See p.i “Manuals for This Machine”. 1 Network TWAIN Scanner The scanner function of this machine can be used from a client computer via a network using Ethernet, optional IEEE 1394 (IP over 1394), or optional IEEE 802.11b (wireless LAN). Reference p.69 “Using the Network TWAIN Scanner Function” ZZZ605S 1. This machine 2.
Getting Started Installing Software This section describes how to install the software supplied on the “Scanner Driver and Utilities". 1 Reference For details about the software on the CD-ROM and the system requirements of the software, see p.110 “Software Supplied on CDROM”. Quick Install When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0, the installer starts automatically (Auto Run) to install various software.
Installing Software A Start Windows, and then insert the CD-ROM labeled "Scanner Driver and Utilities" into the CDROM drive of the client computer. Reference If the installer does not start automatically, see p.10 “Quick Install”. B Click [TWAIN Driver]. The Software Setup screen appears. C The installer of the TWAIN Driver starts. Follow the instructions. Note ❒ When the installation is complete, a message about restarting the client computer may appear. In this case, restart the client computer.
Getting Started User Authentication When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.
User Authentication Log Off (Using the Control Panel) 1 Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication is set. A Press {User Tools / Counter}}. B Press [Logout]. C Press [Yes]. D Press{{User Tools / Counter}}.
Getting Started Programming E-mail Addresses and Folders 1 You can program e-mail addresses and folders using Address Book Management in the Administrator Tools menu under System Settings. You can also register the programmed e-mail addresses and folders in a Group. Note ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide.
Specifying How to Start Scanning Specifying How to Start Scanning There are two ways to start scanning: • Placing originals • Pressing the {Start} } key. Using the default setting, you can start scanning, storing, and delivering files simply by loading them (without pressing the {Start} } key). When you do this, the {Start} } key does not light. However, in the following situations, press the {Start} } key.
Getting Started 1 16
2. Sending Scan Files by E-mail Scan files can be sent from this machine to specified destinations using the email system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used. Preparation for Sending by E-mail To send scan files by the e-mail system, the preparation described below is required.
Sending Scan Files by E-mail E-mail Screen The e-mail is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 2 1. Destination field 6. [Attach Sender's Name] [Return Re- Displays the selected destination.
Sending Scan Files by E-mail Sending Scan Files by E-mail Reference There are two ways to specify scan settings, as described below: Procedure for Sending E-mail A scan file is sent after scan settings and destinations are specified. 2 • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.80 “Programs”. A Press the {Scanner}} key. E If ZZZ606S Note ❒ The illustration is an example.
Sending Scan Files by E-mail Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings]. For details, see “System Settings”, General Settings Guide. 2 ❒ For details about the maximum number of destinations that can be selected for each transmission, see p.112 “E-mail”. ❒ Before selecting the destination, be sure to select [To]. If necessary, select [Cc] or [Bcc] and the respective destinations.
Sending Scan Files by E-mail Manual entry of an e-mail address A Press [Manual Input]. The soft keyboard appears. Note ❒ Depending on the security settings, [Manual Input] may not be displayed. B Enter the e-mail address. Note ❒ For details about the maximum number of characters that can be entered, see p.112 “E-mail”. ❒ It is possible to enter alphanumeric characters and periods. The symbols ( ) \ , ; : ” and spaces cannot be entered. For details, see p.112 “E-mail”. C Press [OK].
Sending Scan Files by E-mail ❒ It is necessary to differentiate between uppercase and lowercase letters. D Press [OK]. E Select a destination. 2 ❒ Make sure that the LDAP server you want to search is selected and highlighted. If a server is not selected, the search is not performed and an error message appears. E Press [OK]. F Press [Advanced Search]. F Press [Exit]. Searching for a destination in the LDAP server A Press [ ]. B Press [Search LDAP]. C Press [Select Server]. D Select the LDAP server.
Sending Scan Files by E-mail ❒ When the search condition [Name] is used for searching, whether the first name or sirname is searched for depends on the setting made by the administrator. For example, if you want to search for "John Doe", enter "John" or "Doe" according to the setting made by the administrator. Consult your administrator for which name to use. H Press [Search Criteria] corresponding to each item, and then select criteria from the list displayed.
Sending Scan Files by E-mail Note ❒ An e-mail address found in a search can be registered in the list. Press [ProgDest], and a screen for entering the email address appears. For more information, see General Settings Guide. 2 Checking selected destinations A Use the destination field at the top of the scre en to check which destinations are selected. Note ❒ Press [U UPrev.] or [T TNext] to scroll through the list. Destinations are displayed in the order they were selected.
Sending Scan Files by E-mail B Select the sender. Example: To enter 00006 Press the { 6} } key, and then press the {#} } key. 2 Note ❒ When a protection code has been set, a screen for entering the protection code appears after selecting the sender. Enter the protection code, and then press [OK]. If the protection code you entered is correct, the sender nam e is displayed. C Press [OK].
Sending Scan Files by E-mail C Press [User (Dest.) Name]. G Press [Exit]. H Press [OK]. J For a reception confirmation e-mail, press [Return Receipt]. Note ❒ To use [Return Receipt] you must: 2 The soft keyboard appears. Note ❒ To search for an e-mail address, press [E-mail Address]. D Enter part of the sender name. Note ❒ Enter the first character or characters of the sender name. ❒ It is also possible to perform a combined search using [User (Dest.) Name] and [E-mail Address].
Sending Scan Files by E-mail B Press [Attach Subject]. ❒ The messages that can be selected from the list must be registered in [System Settings] in advance. See Network Guide. ❒ A message can be selected from the list or entered directly. 2 Selecting a message from the list C Select the subject [Urgent]. D Press [Manual Input]. The soft keyboard appears. E Enter the subject “New product appearance”. F Press [OK]. A Press [Subject / Message]. B Press [E-mail Message]. C Select a message.
Sending Scan Files by E-mail D Enter the message “Thank you for what you did yesterday”. E Press [OK] three times. Simultaneous Storage and Sending by E-mail You can use the e-mail function and the storage function together. The scan file is sent by e-mail and at the same time is stored. 2 M Place originals. Reference The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference.
Sending Scan Files by E-mail E Press [Store File]. 2 F Make sure [Send & Store] is selected. G Specify file information if necessary. Reference For details about specifying file information, see p.45 “Specifying file information”. H Press [OK]. I Place originals. Note ❒ The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference.
Sending Scan Files by E-mail Checking the E-mail Results The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.102 “Print & Delete Scanner Journal”. 2 ❖ Items that can be checked • Date / Time The date and time the e-mail was sent or the date and time “Error” or “Cancelled” was confirmed is displayed.
3. Sending Scan Files by Scan to Folder Scan files can be sent to the folders of the FTP server or the shared folders of Windows. This chapter explains the preparation for sending files by Scan to Folder, various display screens, procedures for sending, and how to check the sending results when this function is used. Preparation for Sending by Scan to Folder To send scan files by Scan to Folder, the preparation described below is required.
Sending Scan Files by Scan to Folder Scan to Folder Screen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 3 1. Destination field 6. [Attach Sender's Name] [Return Re- Displays the selected destination.
Preparation for Sending by Scan to Folder Note ❒ When the entire list does not fit on one screen, press [U U ] or [T T ] to scroll through the list. ❒ Group destinations are denoted by this symbol ( ).
Sending Scan Files by Scan to Folder Sending Scan Files by Scan to Folder Reference There are two ways to specify scan settings, as described below: Procedure for Sending by Scan to Folder A scan file is sent after scan settings and destinations are specified. • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.80 “Programs”. A Press the {Scanner}} key.
Sending Scan Files by Scan to Folder • Enter the path for the folder of a client computer on the same network directly. • Specify the folder in the FTP server. • Select it from the client computers on the same network. Note ❒ Destinations in the destination list and registration numbers must be registered in advance in [System Settings]. For details, see “System Settings”, General Settings Guide. ❒ Depending on the security settings, certain destinations may not be displayed.
Sending Scan Files by Scan to Folder Note ❒ To deselect a destination, press [U UPrev.] or [T TNext] to display the destination in the destination field, and then press the {Clear/Stop} } key. Manual entry of a path for the destination folder of the client computer on the same network 3 A Press [Enter Destination]. B Press [SMB]. C Press [Manual Input] on the right side of the path field. The soft keyboard appears. D Enter the path for the folder.
Sending Scan Files by Scan to Folder ❒ Though the connection test was successful, the machine may fail to transfer the file if writing authority is lacking or if there is not enough free space on the hard disk. M Check the connection test result, and then press [Exit]. N Press [OK]. O To enter more destinations, repeat steps A to N. Note ❒ To deselect a destination, press [U UPrev.] or [T TNext] to display the destination in the destination field, and then press the {Clear/Stop} } key.
Sending Scan Files by Scan to Folder Reference For details about the maximum number of characters that can be entered, see p.113 “Scan to Folder”. K Press [OK]. L If entering a password to log on is required, press [Manual Input] for [Password]. The soft keyboard appears. M Enter the password. N Press [OK]. O To change the port number which is set in [System Settings], press [Change] on the right side of the port number field. Enter a port number using the number keys, and then press the {#} }key.
Sending Scan Files by Scan to Folder Note ❒ Computer and shared folder names consisting of more than 12 characters cannot be displayed. ❒ If the client computer you want to select is not displayed, press [Up One Level] to select another workgroup, and then search for the client computer. ❒ The maximum number of client computers and shared folders that can be displayed is 100. D Select the client computer that has the destination folder.
Sending Scan Files by Scan to Folder ❒ It is also possible to perform a combined search using [Search by Dest. Name] and [Search by Folder Name]. D Press [OK]. E Select a destination folder. 3 F Press [Exit]. Checking selected destinations A Use the destination field at the top of the scre en to check which destinations are selected. H Specify the file name if necessary. A Press [Attached File]. B Press [File Name]. The soft keyboard appears. C Enter a file name.
Sending Scan Files by Scan to Folder ❒ When scanning multiple pages into a single file, place the next original. For details, see p.77 “Scanning Multiple Pages into a Single File”. Simultaneous Storage and Sending by Scan to Folder • Recall registered settings. For details, see p.80 “Programs”. C Select the destination. D Specify the sender, subject, and message when sending e-mail is performed at the same time. E Press [Store File].
Sending Scan Files by Scan to Folder Checking the Scan to Folder Results The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.102 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time sending was requested or the date and time “Error” or “Cancelled” is confirmed is displayed.
4. Storing Files Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer. Important ❒ A password can be set for every stored file.There is a risk that stored files without a password can be accessed by someone using DeskTopBinder on the same LAN.
Storing Files E Make the settings for storing scan Storage Procedure files. A Press [Store File]. You can scan and store files. A Press the {Scanner}} key. B Press [Store Only]. 4 ZZZ606S Note ❒ The illustration is an example. The actual appearance may be different. B Make sure that no previous settings remain. Note ❒ If a previous setting remains, press the {Clear Modes} } key. C Make settings for the original, such as orientation and output tray. Reference p.
Storing Files Reference The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference. Note ❒ To interrupt scanning, press the {Clear/Stop} } key or press [Stop] on the display panel. ❒ When placing multiple originals one-by-one, place the next original. For details, see p.77 “Scanning Multiple Pages into a Single File”. The File Information screen appears. B Specify file information.
Storing Files Specifying a file name Scan files are automatically named SCAN0001, SCAN0002, etc. If necessary, you can change the file name. A Press [File Name]. The soft keyboard appears. B Enter the file name. Reference For information about how to enter characters, see General Settings Guide. 4 C Press [OK]. Specifying a password When a password is specified, only a person who knows the password can view the file. A Press [Password]. B Enter a four to eight digit number using the number keys.
Displaying the List of Stored Files Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file information. To show the list of stored files, perform the following steps: Note ❒ You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monitor. For details, see p.51 “Checking Stored Files from a Client Computer”. 4 A Press the {Scanner}} key. ZZZ606S Note ❒ The illustration is an example.
Storing Files Viewing the List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . Note ❒ Depending on the security settings, certain files may not be displayed.
Displaying the List of Stored Files 5. List of stored files Displays the list of stored files. Searching for Files Note ❒ The files that are stored by functions other than the scanner can be displayed by pressing the [Document Server] key. ❒ If the file is not displayed, press [U UPrev.] or [T TNext] to scroll through the list. ❒ For files which are password protected, a key symbol( ) is shown to the left of the user name. You can search for files from the stored files using the user name or file name.
Storing Files Searching by file name A On the screen with the list of stored files, press [Search by File Name]. The soft keyboard appears. B Enter the file name. Note ❒ It is necessary to differentiate between uppercase and lowercase letters. Reference For information about how to enter characters, see General Settings Guide. 4 C Press [OK]. The search starts, and files whose name starts with the entered string appear.
Displaying the List of Stored Files C To select multiple files, repeat step B. Note ❒ For details about the maximum number of files that can be selected at once, see p.114 “Store”. ❒ If you select multiple files, the files will be sent or delivered in the order they were selected. ❒ If you press [Display Selection], the selected files will be shown in the order of delivery. ❒ The illustration used in the following explanation is an example.
Storing Files Viewing a list of stored files using Web Image Monitor The stored files are displayed and can be checked also in Web Image Monitor. Note ❒ When you enter http:// (machine IP address)/ in the address bar of the Web browser on a client computer, Top Page of Web Image Monitor is displayed. ❒ You can also download the stored files. 4 Reference For details about displaying or downloading stored files using Web Image Monitor, see General Settings Guide.
Managing Stored Files Managing Stored Files Deleting Files You can delete files that are no longer needed. Limitation ❒ Files waiting for delivery cannot be deleted. Reference Using Web Image Monitor from a client computer, you can also delete the stored files. See General Settings Guide. ❒ When you select a password protected file, the Password entry screen appears. Enter the correct password, and then press [OK].
Storing Files B Press [Manage / Delete File]. C Select the file for which you want to change the file information. Note ❒ The user names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To change a user name not shown here, press [Non-programmed Name], and then enter the user name. C Press [OK]. Note ❒ When you select a password protected file, the password entry screen appears. Enter the correct password, and then press [OK].
Managing Stored Files Changing the password A Press [Change Password]. E Make sure that the file informa- tion was changed as necessary, and press [Exit]. B Enter a new four to eight digit number as the password using the number keys. 4 C Press the {#} } key. Note ❒ To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for confirmation. E Press the {#} } key. F Press [OK]. Important ❒ Do not forget the password.
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5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used. Important ❒ A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function.
Delivering Scan Files Preparation for Delivering To use the machine as a network delivery scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN. To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE 802.11b interface unit is required. See Network Guide. To deliver scan files, the following [System Settings] settings must be specified correctly.
Preparation for Delivering Network Delivery Scanner Screen The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 5 1. Network delivery scanner icon ( ) Indicates that the network delivery scanner screen is displayed. 2. Destination field The selected destination is shown here.
Delivering Scan Files Delivering Scan Files Delivery Procedure A scan file is delivered after scan settings and destinations are specified. If necessary, you can select a sender and a subject. A Press the {Scanner}} key. Reference There are two ways to specify scan settings, as described below: • Configure each setting for scanning. For details, see p.73 “Specifying Scan Settings”. • Recall registered settings. For details, see p.80 “Programs”.
Delivering Scan Files Note ❒ The destination list is updated automatically. ❒ Depending on the security settings, certain destinations may not be displayed. Selecting a destination from the list A Select the destination. Using a registration number to select a destination A Press [Registration No.]. B Enter the five digit registration number that has been assigned to a destination folder using the number keys. If the entered number is less than five digits, press the { #} } key after the last number.
Delivering Scan Files B Press [Search Address Book]. Manual entry of a destination A Press [Manual Input]. C Press [Search by Dest. Name]. Note ❒ To search by comment, press [Search by Comment]. The soft keyboard appears. D Enter part of the destination name. 5 Note ❒ Enter the first character or characters of the destination name. ❒ It is necessary to differentiate between uppercase and lowercase letters. E Press [OK]. F Select a destination. G Press [Exit]. The soft keyboard appears.
Delivering Scan Files Checking selected destinations B Select the sender. A Use the destination field at the top of the scre en to check which destinations are selected. Note ❒ Press [U UPrev.] or [T TNext] to scroll through the list. Destinations are displayed in the order they were selected. ❒ To check the selected destinations, press the { Check Modes} } key. G Specify the sender (sender of the file) if necessary. You can specify the sender in the following ways: • Select it from the list.
Delivering Scan Files Searching for a sender F Select a sender. A Press [Attach Sender's Name]. G Press [Exit]. H Press [OK]. H Specify [Return Receipt] if neces- sary. B Press [ ]. 5 C Press [User (Dest.) Name]. Note ❒ If you did not specify the sender in Step G, [Return Receipt] cannot be used even if you select it. ❒ E-mail notification that the file has been opened at the destination is sent to the sender specified in [Attach Sender's Name].
Delivering Scan Files The procedure to specify the subject name “[Urgent] New product appearance” is explained as an example here. A Press [Attach Subject]. ❒ When scanning multiple pages into a single file, place the next original. For details, see p.77 “Scanning Multiple Pages into a Single File”. Simultaneous Storage and Delivery B Press the subject [Urgent]. You can use the network delivery scanner function and the storage function together.
Delivering Scan Files E Press [Store File]. F Make sure that [Send & Store] is selected. 5 G Make settings for file information if necessary. Reference For details about specifying file information, see p.45 “Specifying file information”. H Press [OK]. I Place originals. Note ❒ The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference.
Checking the Status of Delivery Checking the Status of Delivery The sending results can be checked. B Check the displayed records. Note ❒ For details about the maximum number of sending operations that can be checked, see p.102 “Print & Delete Scanner Journal”. ❖ Items that can be checked • Date / Time The date and time the delivery was requested or the date and time “Error” or “Cancelled” was confirmed is displayed.
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6. Using the Network TWAIN Scanner Function This chapter explains the procedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for using the network TWAIN scanner is explained. Preparation for Using the Network TWAIN Scanner To use the machine as a network TWAIN scanner, the preparation described below is required. Connect the machine to the network with an Ethernet cable or IEEE 1394 cable, or use wireless LAN.
Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. Note ❒ When using the TWAIN scanner, you can scan the original without entering a user code even if [Weekly Timer Code] has been selected in [System Settings]. See "System Settings", General Settings Guide. A Start DeskTopBinder, and then select the scanner driver.
Scanning Originals E Place originals. Reference The procedure for placing originals is the same as that for placing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference. F If you have further originals, repeat Step E. G After completing scanning, click [Cancel] on the computer display. H A message appears on the computer display. Click [OK]. I A message appears on the computer display. Click [Complete]. J Save 6 the scan file in DeskTopBinder.
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7. Configuring/Registering Scan Settings This section describes how to specify scan settings, the orientation of the original, and the output tray of the original. In addition, this section describes the programming function by which you can register frequently used settings. Specifying Scan Settings A Press [Scan Settings]. B Select items such as resolution and original size, and then change their settings.
Configuring/Registering Scan Settings ❖ Scan Size Select the size of the original to be scanned. When [Auto Detect] is selected, the auto detect function of the machine is used to set the original size. If you select [Custom Size], you can specify the vertical and horizontal dimensions of the scanned area in millimeters. Alternatively, specify the horizontal dimension only, and then set the vertical dimension using [Auto Detect]. Reference For details about operations under [Custom Size], see p.
Specifying the Orientation and Output Tray of the Original Specifying the Orientation and Output Tray of the Original To correctly orient a scanned image on the computer display, you must specify the orientation of the original. Also, specify the original's output tray. For E-mail, Scan to Folder, and a Network Delivery Scanner A Select [Original Orientation] or [Original Exit]. ❒ Depending on the image size, originals with orientations other than may not be scanned.
Configuring/Registering Scan Settings B Press [OK]. The current settings are displayed. D Change the settings in the [Original Size], [Specify output size], and [Quality] groups. Reference For details about each setting, see the Help. E If For a Network TWAIN Scanner When using the network TWAIN scanner, make the setting using the TWAIN Driver. A Open the Scanner Properties dialog box. Reference p.70 “Scanning Originals” 7 B Specify [Scan Mode:] according to the type of original and scanning.
Scanning Multiple Pages into a Single File Scanning Multiple Pages into a Single File You can scan multiple pages into a single file. Select the standby mode for additional originals from the following: • Wait a specified length of time for the next original (Time limit set) • Wait indefinitely for the next original (No time limit set) Note ❒ The machine will not switch to energy saver mode while waiting for additional originals.
Configuring/Registering Scan Settings Note ❒ The selected destination appears while scanning the originals. E To scan additional originals, load them within the specified time. Repeat this step until all originals are scanned. Note ❒ If you change settings while the machine is waiting for additional originals, the countdown stops.
Scanning Multiple Pages into a Single File Note ❒ Originals are scanned in order.Place them from the first page. Note ❒ The selected destination appears while scanning the originals. E To scan additional originals, load them. Repeat this step until all originals are scanned. F After all originals are scanned, press the {#} } key. Storing or sending starts.
Configuring/Registering Scan Settings Programs You can register frequently used settings in the machine memory and recall them for future use. m Register]. C Press [m Note ❒ You can register up to 10 programs for the scanner mode. ❒ You can use the settings registered in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner Features]. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} } key.
Programs Recalling a Program A Make sure the {Scanner}} key is selected, and then press the { Program} } key. B Recall]. B Press [B G Press the number of the program for which you changed settings or the number of a different program in which you want to register the changed settings. H Press [Register]. Note ❒ When you want to overwrite a program that is already registered, a confirmation message appears. I Enter a program name. J Press [OK]. C Press the number of the program you want to recall.
Configuring/Registering Scan Settings Changing the Program Name A Make sure the {Scanner}} key is selected, and then press the { Program} } key. B Press [Change Name]. C Press the number of the program for which you want to change the name. D Enter a new program name. Note ❒ A program name can be entered using up to 40 characters. 7 E Press [OK]. The new program name appears briefly, and then the display returns to the initial display.
8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions. If Your Machine Does Not Operate As You Want When Scanning Is Not Performed as Expected Problems Causes and solutions The scanned image is dirty. The exposure glass or reflector is dirty. Clean these parts.
Troubleshooting When Stored Files Cannot Be Accessed Problems Causes and solutions The stored file is locked and is not accessible. The file, which is password protected, is locked because the password was incorrectly entered ten times. Consult the network administrator. Network Cannot Be Browsed When Sending a Scan File Problems Causes and solutions The network cannot be browsed when specifying the destination folder.
If Your Machine Does Not Operate As You Want Operations are not possible when messages appear Problems Causes and solutions "Updating the des- The destination list is being updated from the network using SmartDeviceMonitor for Admin. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this message is displayed. tination list...Please wait. Specified destination(s) or sender's name has been cleared.
Troubleshooting When a Message Is Displayed When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if displayed), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.
When a Message Is Displayed Message Causes and solutions Connection with LDAP server has failed. Check the server status. A network error has occurred and connection has failed. Try the operation once more. If the message is still shown, the network may be crowded. Check the information of System Settings. See "User Tools (System Settings)", General Settings Guide. Connection with the destination has failed. Check the status and connection. To check the current status, press [Scanned Files Status].
Troubleshooting 8 Message Causes and solutions Exceeded max. number of alphanumeric characters. Make sure the maximum number of characters which can be entered, and then enter it again. See p.112 “Specifications for Transmission/Store/Delivery Functions”. Exceeded max. number of alphanumeric characters for the path. The maximum number of characters which can be entered for the path is 128. Check the number of character you entered, and then enter the path again. See p.113 “Scan to Folder”.
When a Message Is Displayed Message Causes and solutions Memory is full. Cannot scan. The scanned data will be deleted. Because of insufficient hard disk space, the first page could not be scanned. Try one of the following measures: • Wait for a while, and then retry the scan operation. • Reduce the scan area or scanning resolution. See p.95 “Scan Settings”. • Delete unneeded stored files. See p.53 “Deleting Files”. Memory is full.
Troubleshooting Message Causes and solutions Selected file is currently in use. Cannot delete it. You cannot delete a file whose status is “Waiting...” or that is being edited with DeskTopBinder. Delete the file after canceling delivery or completing editing. Selected files contain file(s) that the user does not have access privileges to. Please note that only the files with access privileges will be deleted. You have tried to delete files without the authority to do so.
When a Message Is Displayed Message Causes and solutions The specified group contains some invalid destination(s). Do you want to select only valid destination(s)? The specified group contains some destinations for sending by e-mail and some destinations for sending by Scan to Folder. To select destinations for sending by email, press [Select] for the message displayed on the e-mail screen.
Troubleshooting When an Error Message Appears on the Client Computer This section describes the main possible causes and solutions for error messages displayed on the client computer when the TWAIN Driver is used. Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if displayed), and contact your service representative.
When a Message Is Displayed Message Causes and solutions [Exceeded the maximum allowable characters for a scan mode.] A maximum of 40 characters can be entered as the name of a scanning mode. Reenter the name within this limit. [Enter within 40 characters.] [Exceeded the maximum number of scan modes to save.] A maximum of 48 scanning modes can be registered. Delete unnecessary scanning [Reenter after deleting.] modes, and try registering again. [Insufficient memory.
Troubleshooting 8 94
9. Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner. Reference First, see General Settings Guide to make basic settings, and then make scanner settings. For details about settings for e-mail, see "Connection and Setup", Network Guide. Scanner Features The settings for using the network scanner functions of the machine are listed below. Make the necessary settings. Note ❒ Make settings for the items marked with ❍ if necessary.
Initial Scanner Setup ❖ Destination List Settings For explanations of settings, see p.101 “Destination List Settings”.
Adjusting Scanner Features Adjusting Scanner Features In Scanner Features, you can make settings for basic operations when using this machine as a scanner. Normally, you can use the machine with its default settings. However, you can change the settings to suit your needs. This section describes the Scanner Features settings. For details about the settings for the whole system, see General Settings Guide. F Press [OK]. G Repeat steps C to F to make the necessary settings, and then click [Exit].
Initial Scanner Setup Settings Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the following. For the table about settings and defaults, see p.95 “Scanner Features”. ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan size) can be set. You can register the scan settings in the same way as specifying them. For details, see p.73 “Specifying Scan Settings”.
Settings ❖ Change Initial Mode Select [Standard] to use the standard settings as the initial mode which is the mode of the machine immediately after the operation switch is turned on or modes are cleared or reset. Select [Program No.10] to use the settings stored in Program No.10 as the initial mode. B Enter the scan starting point in relation to the standard scan starting point. Select and enter values for [X2] and [Y2], and then press the {#} } key.
Initial Scanner Setup Depending on how the original is positioned, the scan area will be as follows: E Make sure that the area specified in step D (X3 and Y3) is shown in the [Custom Size] field, and then press [OK]. Automatically Detecting the Vertical Measurement (Length) A Press [Auto Detect]. AGG002D The range of possible original sizes and scan sizes is as follows: • Original Size X1: 210-914 mm (8.3”-36.0”) Y1: 210-15000 mm (8.3”-11.7”) • Scan Area X3: 10-914 mm (0.4”-36.0”) Y3: 10-15000 mm (0.
Settings C Press [OK]. ❖ Select Title Select the titles for destinations and group destinations of e-mail and Scan to Folder. Selected titles appear in the e-mail and Scan to Folder destination list to be used for searching for destinations. Select [Title 1] (ten titles), [Title 2] (ten titles), or [Title 3] (five titles). D Make sure the values of “X3” and “Auto Detect” appear next to [Custom Size], and then press [OK].
Initial Scanner Setup • When [On] is selected, you can enter the delay time with the number keys (3-30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation. ❖ File Type Priority Select whether to send the scanned originals as single-page files or a multiple-page file. Also, select TIFF or PDF as the file format.
Settings Select either [No], [Yes (per Page)], or [Yes (per Max. Size)]. When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-500) with the number keys. Note ❒ When [Multi-page: TIFF] or [Multipage: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected. ❒ When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software.
Initial Scanner Setup 9 104
10. Appendix Relationship between Resolution and original size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown below. If the file size is too large, the message “Exceeded max. data capacity. Check the scanning resolution.” appears on the control panel of the machine.
Appendix When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner Long length 10 106 Horizontal measurement (length) mm (inches) Vertical measurement (length) mm (inches) 914 (36.0) up to 15000 | (590.6) *1 150dpi 200dpi 300dpi 400dpi 600dpi up to 13400 | (527.6) | up to 6000 | (236.3) | | up to 3680 ❍ (144.9) | | up to 3400 ❍ (133.9) | | | up to 2760 ❍ (108.7) ❍ | | up to 1840 ❍ (72.5) ❍ ❍ | up to 1520 ❍ (59.9) ❍ ❍ | | up to 1380 ❍ (54.
Relationship between Resolution and original size Vertical measurement (length) mm (inches) 150dpi 200dpi 300dpi 400dpi 600dpi Engineer- 559 (22.0) ing D 863.6 (34.0) ❍ ❍ ❍ ❍ ❍ Architecture C 457 (18.0) 609.6 (24.0) ❍ ❍ ❍ ❍ ❍ Engineer- 432 (17.0) ing C 558.8 (22.0) ❍ ❍ ❍ ❍ ❍ Architecture A 304.8 (12.0) ❍ ❍ ❍ ❍ ❍ A1,A2,A3,A4 ❍ ❍ ❍ ❍ ❍ Double letter, Legal, Letter, Half letter ❍ ❍ ❍ ❍ ❍ Horizontal measurement (length) mm (inches) 229 (9.
Appendix When Using as a Network TWAIN Scanner The maximum resolution available for scanning is determined by the original's horizontal measurement (width). For example, the width of an A0 × 2 original is 841mm (33.2"). Since this is the same as an A0 original, both A0 × 2 and A0 originals can be scanned at the same maximum resolution of 600 dpi. Originals of any vertical length can be scanned at up to 1200 dpi resolution.
Placing Originals Placing Originals To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match. There are 4 orientations for placing the original. See the table below. Note ❒ Normally, an original is or , but in the table below, a square original is used to make original orientation easy to understand.
Appendix Software Supplied on CD-ROM Table of files CD-ROM Wizard for the TWAIN Driver and utilities Drivers Twain Utility DeskV2 TWAIN Driver for Windows 95/98/Me, Windows XP, Windows 2000, Windows NT4.0, Windows Server 2003 DeskTopBinder Lite TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.
Software Supplied on CD-ROM DeskTopBinder DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing scan files. This software allows you to use various functions for stored scan files such as viewing stored files. Also, with the ScanRouter delivery software, you can view the files stored in in-trays of the delivery server or use other functions for stored files.
Appendix Specifications for Transmission/Store/Delivery Functions Note ❒ Depending on the type or settings of the file or document, you may not be able to specify the destination or enter the maximum number of characters stated below.
Specifications for Transmission/Store/Delivery Functions Scan to Folder Maximum Number of Characters That Can Be Entered for Scan to Folder SMB Destination folder path: 256 characters User name: 128 characters Password: 128 characters FTP Server name: 128 characters Destination folder path: 256 characters User name: 128 characters Password: 128 characters Maximum Number of Destinations That Can Be Specified at Once 50 *1 Maximum Number of Destinations That Can Be Registered in the Destination List
Appendix Store Maximum Number of Characters That Can Be Entered for Stored File Information File Name 64 *1 User Name 20 *1 Password 4-8 digit number Maximum Number of Stored Files That Can Be Selected at Once 30 Maximum number of files that can be stored 3000 *2 Maximum number of pages that can be stored 3000 *2 Maximum Number of Pages per file That Can Be Stored 1000 *1 *2 On the control panel, the first 16 characters are displayed.
Specifications Specifications Scan method Original feed image scanning Maximum power consumption 1,500W Image sensor type Fixed contact image sensor Scan type Sheet Interface Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) (optional), and IEEE 802.11b (Wireless LAN) (optional) Maximum scan size 914mm (36.0") × 15000mm (590.6") Original width that can be detect- 914mm (36.
INDEX A Adjusting Scanner Features, 97 Administrator Tools, 96, 103 C Checking the status of delivery, 67 {Check Modes} } key, 3 {Clear Modes} } key, 3 {Clear/Stop} } key, 4 Compression (Black & White), 102 D Default Scan Settings, 98 Delete Scanner Journal, 102 Delivering Scan File, 57 DeskTopBinder, 69, 111 Destination List Display Priority 1, 101 Destination List Display Priority 2, 101 Destination List Settings, 96, 101 Display panel, 3 Divide & Send E-mail, 102 E Edit, 74 E-mail, 5, 17, 112 E-mail I
S Save, 71 Scanner Features, 95 Scanning Multiple Pages into a Single File, 77 Scanning originals, 70 Scan Settings, 95, 98 Scan Size, 74 Scan to Folder, 6, 31, 113 Scan to Folder Screen, 32 Scan Type, 73 Selecting a custom size, 99 Select Title, 101 Send Settings, 96, 101 Simultaneous Storage and Delivery, 65 Simultaneous Storage and Sending by E-mail, 28 Simultaneous Storage and Sending by Scan to Folder, 41 SMB, 6, 36 SMTP server, 5 Software supplied on CD-ROM, 110 Specifying How to Start Scanning, 15 Sp
118 EN USA B765-8707
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. In accordance with IEC 60417, this machine uses the following symbols for the anti-humidity heater switch: a means POWER ON. b means POWER OFF. Note to users in the United States of America Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
Scanner Option Type 480 Operating Instructions Scanner Reference EN USA B765-8707