User Guide For safe and correct use, be sure to read Safety Information before using the machine.
TABLE OF CONTENTS How to Find Information about Operations and Troubleshooting...............................................................10 Operating Manual (Printed)....................................................................................................................... 10 Operating Manual (Digital Format)........................................................................................................... 10 Help.......................................................................
Loading Paper into Tray 1...........................................................................................................................41 Loading Paper into the Bypass Tray........................................................................................................... 46 Specifying Paper Type and Paper Size Using the Control Panel.................................................................49 Specifying the Paper Type...............................................................
Copier Mode Screen....................................................................................................................................... 76 Basic Operation of Copying........................................................................................................................... 77 Canceling a Copy....................................................................................................................................... 78 Making Enlarged or Reduced Copies..............
Step 1: Configuring SMTP and DNS Settings.........................................................................................113 Step 2: Sending Scanned Files to an FTP Server.................................................................................... 113 Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw)....................................................................................................................
Basic Operation for Sending Faxes from a Computer........................................................................... 151 Configuring Transmission Settings............................................................................................................153 Configuring the LAN-Fax Address Book................................................................................................. 153 Editing a Fax Cover Sheet...........................................................................
Sound Volume Adjustment Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).........................208 Tray Paper Settings Tab............................................................................................................................ 208 Copier Tab................................................................................................................................................. 209 Fax Tab (only SP 221SF, SP 220SFNw, and SP 221SFNw).................................................
Installing the Help Source File.................................................................................................................. 235 Displaying Help.........................................................................................................................................235 Menu.......................................................................................................................................................... 235 Home.......................................
Removing Scanning Jams......................................................................................................................... 277 When You Cannot Print Test Page............................................................................................................... 279 Paper Feed Problems.....................................................................................................................................280 Print Quality Problems.......................................
Printer Function Specifications.................................................................................................................. 308 Copier Function Specifications.................................................................................................................308 Scanner Function Specifications...............................................................................................................309 Fax Function Specifications..........................................
How to Find Information about Operations and Troubleshooting You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online). Operating Manual (Printed) The following manuals are provided with this machine. Safety Information This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.
1. Insert the CD-ROM into the CD-ROM drive. 2. Double-click [Manuals.htm] file, located on the CD-ROM root directory. 3. Select the language. 4. Click [Read PDF manuals]. 5. Click the manual you want to refer to. The PDF file manual opens. Help Use the following procedure to open the Help files learn about the printer driver, Web Image Monitor, and Smart Organizing Monitor functions. For details about using Web Image Monitor, see page 201 "Configuring the Machine Using Utilities".
How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Symbols Used in This Manual This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data.
P DCT065 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27 • 220–240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120–127 V • Dimensions in this manual are given in two units of measure: metric and inch.
Notes Contents of this manual are subject to change without prior notice. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. Some illustrations in this manual might be slightly different from the machine. Note to Administrator MF Password Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others.
About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.
SP 221S SP 221SF Ethernet Port (Network) Not available Not available Wireless LAN Not available Not available Scan to Email/FTP/Folder Not available Not available Toner Management (Toner Level Indication) Not available Available*1 Paperless FAX*2 Not available Available Not available *1 Depending on the [Toner End Option] setting, the toner management (toner level indication) function may not be available. For [Toner End Option], see page 182 "System Settings".
1. Guide to the Machine This chapter describes preparations for using the machine and its operating instructions. Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. MF Exterior 8 9 1 10 2 11 3 4 12 5 6 7 13 14 15 16 17 DCT067 No. Name Description 1 Exposure Glass Place originals here sheet by sheet. 2 Control Panel Contains a screen and keys for machine control.
1. Guide to the Machine No. 18 Name Description 5 Cover for the Exposure Glass Open this cover to place originals on the exposure glass. 6 Tray 1 This tray can hold up to 150 sheets of plain paper. 10 Auto Document Feeder (Exposure Glass Cover) The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass. 11 Input Tray for the ADF Place stacks of originals here. They will feed in automatically.
Guide to Components 9 10 1 11 2 12 3 4 13 5 6 7 14 15 8 16 17 18 DCT881 No. Name Description 1 Exposure Glass Place originals here sheet by sheet. 2 Control Panel Contains a screen and keys for machine control. 3 Front Cover Open this cover to replace the print cartridge or remove jammed paper. 4 Stop Fences Raise this fence to prevent paper from falling off. 5 Bypass Tray This tray can hold one sheet of plain paper.
1. Guide to the Machine No. Name Description 12 ADF Cover Open this cover to remove originals jammed in the ADF. 13 Rear Cover Open this cover to remove jammed paper. 14 External Telephone Connector For connecting an external telephone. 14 G3 (analog) Line Interface Connector For connecting a telephone line. 15 USB Port For connecting the machine to a computer using a USB cable. 16 Ethernet Port For connecting the machine to the network using a network interface cable.
Guide to Components Exterior P 11 1 2 3 4 5 6 12 7 8 9 10 13 14 15 16 DCT831 No. Name Description 1 Stop Fences Raise this fence to prevent paper from falling off. 2 Front Cover Lift up this cover to replace consumables or clear a paper jam. 3 Bypass Tray This tray can hold one sheet of plain paper. 4 Tray 1 This tray can hold up to 150 sheets of plain paper. 6 Rear Cover Open this cover to deliver sheets face up or remove jammed paper.
1. Guide to the Machine Interior 1 DCT064 No. 1 MF Name Description Print Cartridge A replacement consumable that is required to make prints on paper. It needs to be replaced when the Toner/Paper End indicator flashes red. For details about replacing the cartridge, see page 253 "Replacing the Print Cartridge".
Guide to Components No. Name Description 1 [Image Quality] key Press to select the scan quality for the current job. 2 [Shortcut to Func.] key Press to use the function pre-assigned to this key. 3 [Density] key Press to adjust the image density for the current job. 4 [Copy] key Press to switch the machine to copier mode. 5 [Scanner] key Press to switch the machine to scanner mode. 6 Screen Displays the current status and messages.
1. Guide to the Machine No. Name Description 18 [OK] Key Press to confirm settings and specified values, or to move to the next menu level. 19 [Start] key Press to start fax transmission/reception, scanning, or copying. MF Control Panel (When Using SP 221SF, SP 220SFNw, or SP221SFNw) 1 14 2 3 4 5 6 15 16 17 7 18 8 19 9 10 20 21 22 23 11 12 13 24 DSH108 1 14 2 3 4 5 6 15 16 17 7 18 8 19 9 10 20 21 22 23 11 12 13 24 DSH108 No.
Guide to Components No. Name Description 8 Screen Displays the current status and messages. 9 Scroll Keys Press to move the cursor in the direction indicated by the key. 10 Number Keys Press to enter numerical values when specifying settings such as fax numbers and copy quantities or to enter letters when specifying names. 11 [Clear/Stop] key Press to cancel or stop print jobs, document copying, scanning, fax transmission/reception, and other actions in progress.
1. Guide to the Machine No. Name Description specified by the driver, or when other errors occur. It flashes when the toner is nearly empty. 24 [OK] Key Press to confirm settings and specified values, or to move to the next menu level. 25 [Start] key Press to start fax transmission/reception, scanning, or copying. P Control Panel This section introduces the names of the parts of the control panel and explains their functions.
Guide to Components 1 2 3 4 5 6 7 8 DSH109 No. Name Description 1 [Power] key This indicator lights blue when the machine is turned on. It flashes when a print job is received. 2 [Wi-Fi Direct] key (only SP 220Nw and SP 221Nw) Press this key to activate or deactivate the Wi-Fi Direct function. Pressing this key while Wi-Fi is disabled activates Wi-Fi and reboots the machine automatically. This indicator lights blue when the Wi-Fi Direct function is active.
1. Guide to the Machine • For details about printing a list of the machine's configurations or about doing a test print using Smart Organizing Monitor, see page 246 "Using Smart Organizing Monitor". 28 opal-p3_mf3_com_user_guide_gb_00228417_eng.
Changing Operation Modes MF Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] (only SP 221SF, SP 220SFNw, and SP 221SFNw) key to activate each mode. While in each mode, the corresponding key lights up.
1. Guide to the Machine MF Multi-access This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”. The following table shows the functions that can be performed simultaneously.
Multi-access Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer Fax immediate printing (receiving a fax and printing it simultaneously) • Scanning *1 Fax memory reception (storing a received fax into the machine's memory) • Copying • Scanning a fax into the machine's memory before transmission • Receiving a LAN-Fax job from a computer • Scanning • Scanning a fax into the machine's memory before transmission • Receiving a LAN-Fax job from a co
1. Guide to the Machine Current job Job that you want to execute simultaneously • Printing • Receiving a LAN-Fax job from a computer *1 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass. • If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen.
Assigning a Setting to the Short Cut Key MF Assigning a Setting to the Short Cut Key You can access a frequently-used setting with a single keystroke by assigning the setting to the [Shortcut to Func.] key. You can configure settings for the following 3 function: • ID Card Copy Mode • Fax Immediate TX • Select Scanner Dest. Assigning a Setting Using the Control Panel 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3.
1. Guide to the Machine Accessing the Function Assigned to the Short Cut Key 1. Press the [Shortcut to Func.] key. DSH141 The function assigned to the [Shortcut to Func.] key is displayed. 34 opal-p3_mf3_com_user_guide_gb_00228420_eng.
Entering Characters MF Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press [ ]. " ": Press [ ]. " ": Press [ ]. Pause: Press the [Pause/Redial] key. "P" appears on the screen. Space: Press the [ ] key. To enter a name Letters, numbers, and symbols can be entered using the number keys.
1. Guide to the Machine • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting. 36 opal-p3_mf3_com_user_guide_gb_00228421_eng.
About Operation Tools About Operation Tools This section explains the operation tools of this machine. MF Control Panel The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings. MF For details about how to use the control panel, see page 165 "Configuring the Machine Using the Control Panel". MF P Control Panel P The control panel contains keys for controlling the machine.
1. Guide to the Machine 38 opal-p3_mf3_com_user_guide_gb_00228422_eng.
2. Paper Specifications and Adding Paper This chapter describes how to load paper and originals, and about their specifications. Workflow for Loading Paper and Configuring Paper Sizes and Types This section explains how to load paper and the operations required after loading paper. After doing the following procedures, you can copy or print on the paper that is loaded in the machine. MF 1 Load paper into the paper tray.
2. Paper Specifications and Adding Paper Procedure 3 Reference See page 54 "Specifying Paper Type and Paper Size Using the Printer Driver". For details about supported paper, see page 55 "Supported Paper". 40 opal-p3_mf3_com_user_guide_gb_00228425_eng.
Loading Paper Loading Paper This sections explains how to load paper into the paper tray and bypass tray. • When loading paper, take care not to trap or injure your fingers. For information about supported paper, precautions for storing paper, and print areas, see page 55 "Supported Paper". • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1.
2. Paper Specifications and Adding Paper 2. Pinch the clips on the side paper guides and slide them to match the standard size. DCT030 3. Pinch the end paper guide and slide it inward to match the standard size. DCT031 When loading A5 SEF, A4 or letter size paper, align the paper guide to the following position: DCT871 4. Fan the paper before loading it in the tray. 5. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray.
Loading Paper DCT032 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DCT049 7. Carefully push Tray 1 straight into the machine. DCT011 To avoid paper jams, make sure the tray is securely inserted. To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.
2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. Extending Tray 1 to load paper This section explains how to load paper longer than A4 (297 mm) into the machine. 1. Remove the tray cover by pushing its center. DSG116 2. Pull Tray 1 out slowly, and then remove it using both hands. 44 opal-p3_mf3_com_user_guide_gb_00228426_eng.
Loading Paper 3. Release the extender locks on both sides of the tray, and then pull out the extender. DCT034 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps. When using A5 SEF, A4 or letter size paper, adjust the length to the position indicated by the mark " " in the tray. DCT042 When using legal size paper, adjust the length to the position indicated by the mark " " in the tray.
2. Paper Specifications and Adding Paper 4. Pull out the extender and lock it. DCT033 5. Follow Steps 2 to 7 in "Loading Paper into Tray 1". 6. Attach the tray cover. DCT038 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. ( only) Loading Paper into the Bypass Tray • • 46 MF Do not load paper in the bypass tray unless the message "Ready" is displayed.
Loading Paper 1. Open the bypass tray. DCT029 2. Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine. DCT013 3. Adjust the side guides to the paper width. DCT014 To deliver the sheets face up, open the rear cover. opal-p3_mf3_com_user_guide_gb_00228426_eng.
2. Paper Specifications and Adding Paper DCT037 • Sheets can be delivered face down from the output tray without opening the rear cover. 48 opal-p3_mf3_com_user_guide_gb_00228426_eng.
Specifying Paper Type and Paper Size Using the Control Panel Specifying Paper Type and Paper Size Using the Control Panel MF This section describes how to specify the paper size and paper type using the control panel. • Paper type and size can also be specified using the printer driver. For details, see the printer driver Help.
2. Paper Specifications and Adding Paper Specifying the Standard Paper Size This section describes how to specify the standard paper size. 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK] key. 5.
Specifying Paper Type and Paper Size Using the Control Panel 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 6.
2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using. 1. On the [Start] menu, click [All Programs]. 2. Click [Smart Organizing Monitor]. 3. Click [Smart Organizing Monitor Status]. 4. If the machine you are using is not selected, click [Connect Printer]. 5.
Specifying Paper Type and Paper Size Using Web Image Monitor Specifying Paper Type and Paper Size Using Web Image Monitor This section describes how to specify the paper size and paper type using Web Image Monitor. 1. Start the web browser and access the machine by entering its IP address. 2. Click [System Settings]. 3. Select the paper type and paper size for the desired tray. 4. Enter the administrator password if required. 5. Click [OK]. 6. Close the web browser. Specifying a Custom Paper Size 1.
2. Paper Specifications and Adding Paper Specifying Paper Type and Paper Size Using the Printer Driver • Make sure that the paper type and size specified with the printer driver matches the paper type and size loaded in the tray. Since this machine does not detect the paper size automatically, the type or size of the paper may be mismatched and the print job may not print correctly. 1. Open the [Printing Preferences] dialog box from the printer driver.
Supported Paper Supported Paper • After loading paper in the tray, specify the paper type and size using Smart Organizing Monitor and the printer driver. This machine does not detect the paper size automatically. • After loading paper in the tray, specify the paper type and size using the control panel or using Smart Organizing Monitor and printer driver. This machine does not detect the paper size automatically.
2. Paper Specifications and Adding Paper Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried. Otherwise, the toner may smudge. • Print quality can be guaranteed only if recommended paper is used. For more information about the recommended paper, contact your sales or service representative.
Supported Paper Item Description Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2]. Color Paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and bypass tray Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper 1], [Thick Paper 1], or [Thick Paper 2].
2. Paper Specifications and Adding Paper Letterhead Item Description Paper thickness 100 to 130 g/m2 (27 to 35 lb.) Supported paper tray Tray 1 and bypass tray Notes Paper that has a thickness outside the specified range cannot be printed onto. Bond Paper Item Description Paper thickness 105 to 160 g/m2 (28 to 43 lb.
Supported Paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.
2. Paper Specifications and Adding Paper From the printer driver 4 4 3 1 3 2 CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) MF Copier function MF 4 4 3 1 3 2 CHZ904 60 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.0 mm (0.2 inches) opal-p3_mf3_com_user_guide_gb_00228430_eng.
Supported Paper MF 4. MF 5. MF Approx. 3.3 mm (0.1 inches) Approx. 3.0 mm (0.1 inches) Fax function MF 4 4 3 1 3 2 CHZ904 1. MF Print area 2. MF Feed direction 3. MF Approx. 4.2 mm (0.2 inches) 4. MF Approx. 2.0 mm (0.08 inches) • The print area may vary depending on the paper size, printer language and printer driver settings. opal-p3_mf3_com_user_guide_gb_00228430_eng.
2. Paper Specifications and Adding Paper MF Placing Originals This section describes the types of originals you can set and how to place them. Placing Originals on the Exposure Glass This section describes the procedure for placing originals on the exposure glass and in the ADF. • Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on the exposure glass that will appear on copies.
Placing Originals • Do not place different size originals in the ADF at once. • Straighten curls in the originals before placing them in the ADF. • To prevent multiple sheets from being fed at once, fan the pages of your original before placing them in the ADF. • Place the original squarely. 1. Open the cover of the input tray for the ADF and adjust the guides according to the size of the original. DPH050 2. Place the aligned originals face up in the ADF. The last page should be on the bottom.
2. Paper Specifications and Adding Paper Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length ADF • Paper size: 140 to 216 mm (51/2 to 81/2 inches) in width, 140 to 356 mm (51/2 to 14 inches) in length • Paper weight: 52 to 105 g/m2 (14 to 28 lb.) • Only 1 sheet of an original can be placed on the exposure glass at a time.
Placing Originals Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might not be scanned. CES107 Margins when using exposure glass In copier mode In scanner mode In fax mode Top 4 mm 0 mm 0 mm Right 3 mm 0 mm 0 mm Left 3 mm 0 mm 0 mm Bottom 3.
2. Paper Specifications and Adding Paper 66 opal-p3_mf3_com_user_guide_gb_00228431_eng.
3. Printing Documents This chapter describes how to configure settings on the printer driver and how to print documents. What You Can Do with the Printer Function Combined printing You can consolidate multiple pages and print them on a single sheet. This saves paper and documents require less shelf space for storage. For details, see the printer driver Help. opal-p3_mf3_com_user_guide_gb_00228434_eng.
3. Printing Documents Configuring Option Settings and Paper Settings for the Printer This section explains how to configure settings on the printer driver for the options installed on the machine and for the paper settings for each tray. When bidirectional communication works correctly, your computer obtains information about option, paper size and paper feed direction settings from the machine automatically. Bidirectional communication also allows you to monitor machine status.
Configuring Option Settings and Paper Settings for the Printer 5. Click [Paper Size Settings] tab. 6. In [Input Tray:] select which trays to use, and then, in [Paper Size:] select the size of the paper that you want to load in each tray. Click [Update] to apply the setting for each tray. 7. Click [Apply]. 8. Click [OK] to close the printer properties window. When Using Mac OS X This section describes how to set up option and setting of paper size for each tray on your computer manually.
3. Printing Documents Displaying the Printing Preferences Dialog Box To change the default settings of the printer driver, make settings in the [Printing Preferences] dialog box. To change the default settings of all applications, open the [Printing Preferences] dialog box from the OS. For details, see page 70 "Displaying the Printing Preferences Dialog Box from the [Start] Menu". To change the default settings of a specific application, open the [Printing Preferences] dialog box from that application.
Displaying the Printing Preferences Dialog Box 3. Click [Preferences]. • Procedures for opening the [Printing Preferences] dialog box vary depending on the application. For details, see the printer driver Help or the manuals provided with the application. Displaying the Printing Preferences Dialog Box in an Application When Using Mac OS X The following procedure is explained using Mac OS X 10.11 as an example. 1. Open the document to print. 2. Select [Print...] on the [File] menu. 3.
3. Printing Documents Basic Operation of Printing The following procedure explains how to perform basic printing. For details of printing options, see the printer driver Help. 1. Open the printer properties dialog box in your document's application. For details about each setting, click [Help]. You can also click the information icons to show configuration information. 2. Set printing options as necessary, and then click [OK]. The printer properties dialog box closes. 3. Click [Print].
Basic Operation of Printing MF • For details about [Size Mismatch Detection], see page 187 "Tray Paper Settings". • If [Auto Continue] under [System Settings] is enabled, the machine ignores the paper type and size settings and prints on whatever paper is loaded. Printing stops temporarily when the error is detected, and restarts automatically after about ten seconds using the settings made on the control panel. • For details about [Auto Continue], see page 182 "System Settings".
3. Printing Documents 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. 3. Click [Yes]. • If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled. • It may take a while to cancel a large print job. MF Canceling a print job while printing 1. Press the [Clear/Stop] key. DSH144 P Canceling a print job while printing 1. Press the [Stop] key twice.
4. Copying Originals This chapter describes the basic and advanced procedures for making copies and how to specify settings. MF MF What You Can Do with the Copier Function Combine copying Combine copying allows you to copy multiple pages onto a single sheet. This saves paper and documents require less shelf space for storage. For details about the settings, see page 82 "Making Combined/2-sided Copies".
4. Copying Originals MF Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. DSH146 Screen in standby mode CVW200 1. Current status or messages Displays the current status or messages. 2.
Basic Operation of Copying MF Basic Operation of Copying • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. DSH146 2. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". If necessary, configure advanced photocopy settings. 3. To make multiple copies, enter the number of copies using the number keys. 4.
4. Copying Originals under [Tray Paper Settings]. For [Select Paper], see page 168 "Copier Features Settings". For [Paper Tray Priority], see page 187 "Tray Paper Settings". • When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features]. [Sort] cannot be used with the bypass tray. For [Sort], see page 168 "Copier Features Settings".
Basic Operation of Copying 2. Press the [Clear/Stop] key. DSH144 opal-p3_mf3_com_user_guide_gb_00228442_eng.
4. Copying Originals MF Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 • (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% • (mainly North America) 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments. Specifying Reduce/Enlarge 1. Press [Scale].
Making Enlarged or Reduced Copies 2. Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key. opal-p3_mf3_com_user_guide_gb_00228443_eng.
4. Copying Originals MF Making Combined/2-sided Copies This section describes how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. Only SP 220SNw, SP221SNw, SP221SF, SP 220SFNw, and SP221SFNw are available. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • To use this function, the paper size used for printing copies must be set to A4, Letter or Legal. There are following copy modes.
Making Combined/2-sided Copies Original Copy Top to Bottom Left to Right Top to Bottom Landscape Portrait Left to Right DCT002 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • 1 Sided Orig->2 Sided Copy Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 • 1Sd 4Orig->Comb 2on1 2Sd opal-p3_mf3_com_user_guide_gb_00228444_eng.
4. Copying Originals Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF254 • 1Sd 8Orig->Comb 4on1 2Sd Copy 5 8 6 Portrait Top to Bottom, Top to Bottom 5 7 7 Top to Bottom, Top to Top 6 7 8 8 Left to Right, Top to Bottom 5 5 6 6 7 Left to Right, Top to Top 8 Original DCT003 84 opal-p3_mf3_com_user_guide_gb_00228444_eng.
Making Combined/2-sided Copies Copy 5 8 6 5 7 Landscape Top to Bottom, Top to Bottom 7 Top to Bottom, Top to Top 6 7 8 8 5 5 6 6 Left to Right, Top to Bottom 7 Left to Right, Top to Top 8 Original DCT004 2-sided copy In this mode, one-sided pages are printed on the front and back sides of paper without being combined. Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 opal-p3_mf3_com_user_guide_gb_00228444_eng.
4. Copying Originals Specifying Combined and 2-sided Copies 1. Press the [Copy] key. DSH146 With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut to Func.] key again to switch to normal copier mode. 2. Press the [ ] or [ ] key. 3. Press the [ ] or [ ] key to select [Duplex/Combine]. 4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. 5.
Copying an ID Card MF Copying an ID Card This section describes how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • This function is available only when the original is set on the exposure glass, not when it is set in the ADF. • To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or Letter.
4. Copying Originals To make the [Shortcut to Func.] key enable ID card copy mode for the current job, [Shortcut to Function] under [Admin. Tools] must be set to [ID Card Copy Mode]. You can also assign the setting using Web Image Monitor. For [Shortcut to Function], see page 189 "Administrator Settings". 2. To make multiple copies, enter the number of copies using the number keys. 3. Place the original in the upper-left corner of the exposure glass. DCT840 4. Press the [Start] key.
Specifying the Scan Settings for Copying MF Specifying the Scan Settings for Copying This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.
4. Copying Originals Vou. Select this when copying a voucher. This function is available only when the original is set on the exposure glass, not when it is set in the ADF. 1. Press the [Image Quality] key. DSH148 2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 168 "Copier Features Settings".
5. Scanning Originals MF MF This chapter describes how to specify settings and use the scanner function. What You Can Do with the Scanner Function Send Scanned Documents to a Folder on a Client Computer You can use this function to convert a large amount of paper documents into a digital format to store and utilize. For details, see page 101 "Basic Operation of Scan to Folder".
5. Scanning Originals MF Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. DSH149 Screen in standby mode 1 2 3 Ready Specify Dest. 3 0 0 x 30 0d pi A4 Scn Size D est . DSH150 1. Current status or messages Displays the current status or messages. 2.
Registering Scan Destinations MF Registering Scan Destinations This section describes how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly.
5. Scanning Originals Scan to E-mail Settings Item 94 Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters.
Registering Scan Destinations Item Scan Size Setting Optional Description Select the scanning size for the original from A5, B5, A4, 71/4 × 101/2, 81/2 × 51/2, 81/2 × 11, 81/2 × 14, 16K, or custom size. If you select custom size, select [mm] or [Inch], and then specify the width and length. Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons.
5. Scanning Originals Item Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server. Can contain up to 32 characters.
Registering Scan Destinations Scan to Folder Settings Item Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored.
5. Scanning Originals Item File Format (Color/Gray Scale) File Format (Black & White) Scan Size Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.
Registering Scan Destinations 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser. • You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination] page. (only SP 221SF, SP 220SFNw, and SP 221SFNw) To do this, select the desired entry, click [Delete], and then click [Apply] again on a confirmation page.
5. Scanning Originals 2. Press the [Scanner] key, and then press the [Address Book] key. DSH149 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings". 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
Basic Operation of Scan to Folder MF Basic Operation of Scan to Folder This section explains the preparations and procedures to send scanned documents to a folder on a client computer. After doing the following procedures, you can send scanned documents from the machine to a shared folder on a client computer.
5. Scanning Originals • After registering scan destinations to the Address Book, discard the completed check sheet to prevent leakage of personal information. Check Sheet No. Check Item (Entry Example) Entry Column Computer name (ex. YamadaPC) [1] Active settings of DHCP server ([Yes] or [No]) Computer's IP address (ex. 192.168.0.152) [2] Domain Name/Working Group Name (ex. ABCD-NET) USERDNSDOMAIN USERDOMAIN Computer's user name (ex. TYamada) [3] Computer's login password (ex.
Basic Operation of Scan to Folder 2. Enter the command "ipconfig/all", and then press the [Enter] key. 3. Confirm the name of the computer, the active settings of the DHCP server, and the IPv4 address, and then write them in [1] on the check sheet. The computer's name is displayed under [Host Name]. The address displayed under [IPv4 Address] is the IPv4 address of the computer. Active settings of DHCP server are displayed under [XXX]. 4. Next, enter the command "set user", and then press the [Enter] key.
5. Scanning Originals • Depending on the operating system or security settings, you might be able to specify a user name that does not have a password assigned. However, we recommend that you select a user name that has a password. • To confirm the IP address on the Apple menu, click [System Preferences...], and then click [Network] on the System Preferences window. Then click [Ethernet]. The address displayed in the IP address field is the IP address of the computer.
Basic Operation of Scan to Folder 12. In the [Group or user names:] list, select a group or user (the name you wrote in [2] on the check sheet), and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. Configure the access permissions for each group and user. 13. Click [OK] twice.
5. Scanning Originals 1. Right-click the folder created in Step 2, and then click [Properties]. 2. On the [Security] tab, click [Edit...]. 3. Click [Add...]. 4. In the [Select Users or Groups] window, click [Advanced...]. 5. Specify one or more object types, select a location, and then click [Find Now]. 6. From the list of results, select the groups and users you want to grant access to, and then click [OK]. 7. In the [Select Users or Groups] window, click [OK]. 8.
Basic Operation of Scan to Folder • If the machine fails to transfer the file, confirm the following items. • Destination is registered to the Address Book correctly. • Set the security software or firewall of the destination computer to off and try the job again. For details about security software of the firewall settings, contact your network administrator. • If there is more than one destination computer, test the job with other computers.
5. Scanning Originals 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its name, enter the first letters of the name using the number keys, and then press the [OK] key. Each time you enter a character, the display changes to show the matching name. 4. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key.
Basic Operation of Scan to E-mail MF Basic Operation of Scan to E-mail This section explains the preparations and procedures to send scanned documents as a file attached to an e-mail. After doing the following procedures, you can send scanned documents to the specified e-mail address. Step 1: Configuring SMTP and DNS Settings To send files via e-mail, SMTP and DNS settings must be configured properly.
5. Scanning Originals 4. Register information as necessary. The information you must register are the following items. For details, see page 125 "Specifying the Scan Settings for Scanning". • Name • Destination E-mail Address • Subject • File Format 5. Enter the administrator password if required. 6. Click [Apply]. 7. Close the web browser. Preparations for Scan to E-mail are complete. For details about sending files to the registered destinations, see page 110 "Step 3: Sending Scanned Files by E-mail".
Basic Operation of Scan to E-mail 2. Press the [Scanner] key, and then press the [Address Book] key. DSH149 Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under [Admin. Tools] is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 189 "Administrator Settings". 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.
5. Scanning Originals If you see this screen, proceed to the next step. 6. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 7. When all originals have been scanned, press [No] to start sending the scanned file. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded.
Basic Operation of Scan to FTP MF Basic Operation of Scan to FTP This section explains the preparations and instructions to send scanned documents to an FTP server. After doing the following procedures, you can send scanned documents to an FTP server. Step 1: Configuring SMTP and DNS Settings To send files to an FTP server, FTP server settings must be configured properly. For details about FTP servers, contact your network administrator. Configure FTP server settings using Web Image Monitor.
5. Scanning Originals • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • Register the scan destination in the Address Book using Web Image Monitor. For details, see page 93 "Registering Scan Destinations". • When a USB flash memory device is inserted into the machine, scanned documents will be stored in the USB flash memory device. Confirm that there are no USB flash memory devices inserted into the machine.
Basic Operation of Scan to FTP 5. Press the [Start] key. DSH147 Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass. If you see this screen, proceed to the next step. 6. If you have more originals to scan, place the next original on the exposure glass, and then press [Yes]. Repeat this step until all originals are scanned. 7. When all originals have been scanned, press [No] to start sending the scanned file.
5. Scanning Originals Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw) MF This section describes how to specify a destination using the following keys: • One Touch buttons Use these to specify destinations registered as Quick Dial entries. • [Pause/Redial] key Press this to specify the last used destination as the destination for the current job.
Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 221SF, SP 220SFNw, and SP 221SFNw) • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For details, see page 125 "Specifying the Scan Settings for Scanning".
5. Scanning Originals Basic Procedure for Saving Scan Files on a USB Flash Memory Device MF This sections explains basic operations of Scan to USB. Files are saved to the USB flash memory device inserted into the machine. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • This machine does not support the use of external USB hubs. • Not all types of USB flash memory devices are supported.
Basic Procedure for Saving Scan Files on a USB Flash Memory Device 3. Place the original on the exposure glass or in the ADF. To place the original, see page 62 "Placing Originals". Specify the scanning settings as necessary. For details of specifying the scanning settings, see page 125 "Specifying the Scan Settings for Scanning". 4. Press the [Start] key.
5. Scanning Originals MF Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation. TWAIN scanning is possible if a TWAIN-compatible application is running on your computer. Using TWAIN scanner This section describes the preparations for using the TWAIN scanner. • To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. • To use the TWAIN scanner, a TWAIN-compliant application must be installed.
Basic Operation for TWAIN Scanning Settings you can configure in the TWAIN dialog box 1 2 3 4 5 6 7 DSH132 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF. 3.
5. Scanning Originals [ADF - Gray] [Custom...] 4. Mode: Select from color, grayscale, or black-and-white. 5. Resolution: Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box. Note that increasing the resolution also increases the file size and scanning time. Selectable resolutions vary depending on where the original is set.
Basic Operation for WIA Scanning MF Basic Operation for WIA Scanning 1. Place the original on the exposure glass or in the ADF. 2. On the [Start] menu on your computer, click [Devices and Printers]. 3. Right-click the icon of the printer model you want to use, and then click [Start scan] to open the dialog box for the scan settings. 4. In the dialog box, configure the scan settings as required, and then click [Scan]. 5. Click [Import]. opal-p3_mf3_com_user_guide_gb_00228471_eng.
5. Scanning Originals MF Using SANE scanning This driver allows you to scan images and edit them using SANE compatible software. 124 opal-p3_mf3_com_user_guide_gb_00228472_eng.
Specifying the Scan Settings for Scanning MF Specifying the Scan Settings for Scanning When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel.
5. Scanning Originals 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 172 "Scanner Features Settings". Specifying Resolution This section describes how to specify the scan resolution for the current job. There are six resolution settings.
6. Sending and Receiving a Fax MF This chapter describes how to use the fax function and specify settings. MF This function is available for SP 221SF, SP 220SFNw, and SP 221SFNw. MF What You Can Do with the Fax Function Send faxes easily with the one touch buttons By registering destinations, you can specify the destination easily by pressing a one touch button. Destinations can be specified by registering them as Speed Dial entries or using the redial function.
6. Sending and Receiving a Fax MF Fax Settings Workflow This section explains the preparations and procedures to send fax documents to a folder on a client computer. After doing the following procedures, you can send fax documents from the machine to a shared folder on a client computer. 1 Connect the machine to a telephone line. 2 Specify the telephone line type. 3 Select either an external line or an extension line. 4 Specify the number of the external line. *1 5 Set the date and time.
Types of Transmission and Reception Modes MF Types of Transmission and Reception Modes This section explains the types of transmission and reception modes of the fax function and the way to select and configure them. Transmission Mode Selection The following explains the transmission modes of the fax function and how to select them.
6. Sending and Receiving a Fax • In FAX/TAD mode, the machine receives the fax automatically after the external telephone answering device rings the number of times specified in [Total No. of Rings (TAD)]. Set the external telephone answering device to ring before receiving a fax. For details about [Total No. of Rings (TAD)], see page 176 "Fax Features Settings".
Fax Mode Screen MF Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen. DSH154 Screen in standby mode RX File Original DSH155 1. Current status or messages Displays the current status or messages. 2.
6. Sending and Receiving a Fax MF Setting the Date and Time 1. Press the [User Tools] key. DSH142 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key. 6.
Registering Fax Destinations MF Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel. For entering characters, see page 35 "Entering Characters". The Address Book can also be edited using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.
6. Sending and Receiving a Fax 5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to 8) or Speed Dial number (1 to 100) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear. 6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40 characters). 7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20 characters). 8.
Registering Fax Destinations 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For details about [Admin. Tools Lock], see page 189 "Administrator Settings". 4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [No.
6. Sending and Receiving a Fax Fax destination settings Item Setting Description Quick Dial Number / Speed Dial Number Required Select the number to which you want to register Quick Dial or Speed Dial destination. Name Optional Name of the destination. The name specified here will be shown on the screen when selecting a fax destination. Can contain up to 20 characters. Fax number of the destination. Can contain up to 40 characters.
Registering Fax Destinations 2. Click [Quick Dial Destination] or [Fax Speed Dial Destination]. If you modify the Speed Dial entry, proceed to Step 4. 3. Click [Fax Quick Dial Destination]. 4. Select the entry to modify, and then click [Change]. If you want to delete the entry, click [Delete]. 5. Modify settings as necessary. To delete the entry, confirm the entry you have selected. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the web browser.
6. Sending and Receiving a Fax MF Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine.
Sending a Fax Basic Operation for Sending a Fax • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Facsimile] key. DSH154 2. Place the original on the exposure glass or in the ADF. To place the originals, see page 62 "Placing Originals". 3. Enter the fax number (up to 40 characters) using the number keys, or specify a destination using the One Touch buttons or Speed Dial function.
6. Sending and Receiving a Fax seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back to Step 3. For [Fax Number Confirmation], see page 189 "Administrator Settings". • When using the exposure glass in Memory Transmission mode, you will be prompted to place another original. In this case, proceed to the next step. 5. If you have more originals to scan, press [Yes] within 60 seconds, place the next original on the exposure glass, and then press [OK].
Sending a Fax When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine. When in Memory Transmission mode If you cancel sending a fax while the machine is scanning the original, the machine will not send the document. If you cancel sending a fax during transmission, the fax transmission process is canceled immediately.
6. Sending and Receiving a Fax • One Touch buttons • Speed Dial • Broadcast function • Redial function Specifying the destination using the One Touch buttons 1. Press the [Facsimile] key. DSH154 2. Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 133 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch button.
Sending a Fax Specifying the destination using Speed Dial 1. Press the [Facsimile] key. DSH154 2. Press the [Address Book] key. DSH156 3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using the number keys, and then press the [OK] key.
6. Sending and Receiving a Fax • You can check the registered names and fax numbers by printing a report. For printing the Speed Dial list, see page 195 "Printing Lists/Reports". Specifying the destination using the broadcast function You can send a fax to multiple destinations (up to 100 destinations) simultaneously. Faxes are sent to destinations in the order they were specified. 1. Press the [Facsimile] key. DSH154 2.
Sending a Fax This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time. 1. Press the [Facsimile] key. DSH154 2. Press the [Pause/Redial] key. DSH151 Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. Using an external telephone, you can talk and send a fax in one call.
6. Sending and Receiving a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under [Admin. Tools] is enabled. 1. Place the original. If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass. 2. Press the [Facsimile] key. DSH154 3. Press the [On Hook Dial] key. DSH157 "On Hook" appears on the screen. 4. Specify the destination using the number keys. 146 opal-p3_mf3_com_user_guide_gb_00228483_eng.
Sending a Fax 5. If you hear a high pitched tone, press the [Start] key. DSH147 If [Operation] is set to [Easy Mode], Step 6 does not apply. 6. Press [TX], and then press the [Start] key. • For details about selecting the transmission mode, see page 138 "Selecting Transmission Mode". • For details about [Fax Number Confirmation], see page 189 "Administrator Settings". • For details about [Operation], see page 176 "Fax Features Settings".
6. Sending and Receiving a Fax 3. Pick up the handset. 4. Specify the destination using the external telephone. 5. Specify the destination using the external telephone or the machine's number keys if using the handset. 6. When the other party answers, ask them to press their fax start button. 7. If you hear a high pitched tone, press the [Start] key. DSH147 If [Operation] is set to [Easy Mode], proceed to Step 8. 8. Press [TX], and then press the [Start] key. 9. Replace the handset.
Sending a Fax 1. Press the [Density] key. DSH153 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 174 "Fax Transmission Features Settings". Specifying the resolution This section describes how to specify the scan resolution for the current job.
