Operating Instructions For safe and correct use, be sure to read "Safety Information" before using the machine.
TABLE OF CONTENTS How to Read This Manual................................................................................................................................. 9 Introduction..................................................................................................................................................... 9 Legal Prohibition............................................................................................................................................. 9 Disclaimer....
Assigning a Setting to the [ID Card Copy] Key (Shortcut Function)........................................................ 40 Configuring Network Settings......................................................................................................................... 42 Configuring the IP Address Settings........................................................................................................... 42 Sharing the Printer on a Network........................................................
What Is PictBridge?......................................................................................................................................95 PictBridge Printing........................................................................................................................................ 95 What Can Be Done on this Machine......................................................................................................... 96 Exiting PictBridge......................................
Specifying the Scanning Size According to the Size of the Original....................................................136 Adjusting Image Density........................................................................................................................... 137 Specifying Resolution................................................................................................................................ 138 Scanning from a Computer.............................................................
Printing Out Faxes Stored in Memory......................................................................................................184 Receiving or Rejecting Faxes from Special Senders...............................................................................185 Lists/Reports Related to Fax......................................................................................................................... 188 7. Configuring the Machine Using the Control Panel Basic Operation..................
Toner Saving Tab...................................................................................................................................... 248 I/O Timeout Tab....................................................................................................................................... 248 Black-and-White Print Priority Tab...........................................................................................................249 Shortcut to Function Tab.................................
Replacing a Component............................................................................................................................... 284 Replacing the Intermediate Transfer Unit.................................................................................................284 Replacing the Fusing Unit and Transfer Roller........................................................................................ 284 Cautions When Cleaning..........................................................
Error Code................................................................................................................................................. 329 Error and Status Messages on the Screen...................................................................................................334 11. Appendix Functions and Network Settings Available in an IPv6 Environment.......................................................... 343 Available Functions...................................................
How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law.
Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product.
By default, the access to the machine via Web Image Monitor is not password-protected. The setting for configuring the password can be found in [Administrator Settings]. • For details about creating passwords, see page 228 "Administrator Settings" or page 268 "Configuring the Administrator Settings". User Restriction You can restrict the use of certain functions of this machine to users with proper authentication.
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. DAC029 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.
Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below. The symbol indicates that the product must not be treated as municipal waste.
on 64g/m2 paper, which contains less raw materials and represents a significant resource reduction. Duplex printing (if applicable) Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print. Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations.
Notes to Users of Facsimile Unit Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.
ENERGY STAR Program ENERGY STAR® Program Requirements for Imaging Equipment The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions. It is an open program in which manufacturers participate voluntarily.
Specifications Energy Saver mode 1 Energy Saver mode 2 Power Consumption*1 80 W or less Default Time 30 seconds Recovery Time*1 10 seconds or less Power Consumption*1 (mainly Europe and Asia) 3.8 W or less (mainly North America) 3.2 W or less Duplex Function*2 Default Time 1 minute Recovery Time*1 30 seconds Standard *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine.
1. Getting Started Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior: Front View 7 1 9 2 8 3 11 10 4 5 12 6 13 14 DAC025 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2. Output Tray for the ADF Originals scanned with the ADF are delivered from here.
1. Getting Started 3. USB Flash Disk Port Insert a USB flash disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing. 4. Control Panel Contains a screen and keys for machine control. 5. Front Cover Open this cover to replace the waste toner bottle or remove jammed paper. 6. Bypass Tray Load paper here sheet by sheet. 7. Input Tray for the ADF Place stacks of originals here. They will feed in automatically.
Guide to Components Exterior: Rear View 1 9 3 2 4 10 5 7 6 8 DAC026 1. Stop Fences Pull up this fence to prevent paper falling off when printing a large amount of paper at a time. The fence can be adjusted at the A4/Letter or Legal size position. 2. Cable Cover Remove this cover when connecting cables to the machine. 3. G3 (analog) Line Interface Connector For connecting a telephone line. 4. Ethernet Port For connecting the machine to the network using a network interface cable. 5.
1. Getting Started 9. Button for Sliding the ADF Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve. 10. Power Switch Use this switch to turn the power on or off. • As shown, slide the ADF while pressing the button for sliding the ADF. Be sure to check that the ADF is closed in advance. Be careful not to trap your fingers when sliding.
Guide to Components Interior 1 2 3 4 5 DAC027 1. Print Cartridges Install the print cartridges from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Messages appear on the screen when print cartridges need to be replaced, or new ones need to be prepared. 2. Fusing Unit Lever Lower both the left and right levers when you print on an envelope. 3. Fusing Unit Fuses toner to the paper. You might have to move this unit to check for or remove jammed paper. 4.
1. Getting Started Control Panel DAC504 1. Fax Received indicator Lights up when received faxes that have not been printed out exist in the machine's memory. Flashes when the machine is unable to print out the faxes due to machine errors such as an empty paper tray or a paper jam. 2. [Pause/Redial] key • Pause Press to insert a pause in a fax number. The pause is indicated by "P". • Redial Press to display the last used scan or fax destination. 3.
Guide to Components If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function], see page 34 "Initial Setup". 9. Screen Displays the current status and messages. 10. Scroll keys Press to move the cursor in the directions indicated by each scroll key.
1. Getting Started • Scanner mode: press to specify the scanning size applied to the current original. 22. [Shift] key Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination using the One Touch buttons. 23. Alert indicator Flashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights up red when a machine error occurs. When an alert is issued, check the messages on the screen.
Installing the Machine Installing the Machine Where to Put the Machine Be careful about where to place the machine, because environmental conditions greatly affect its performance. • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric shock. • Do not place vases, plant pots, cups, toiletries, medicines, small metal objects, or containers holding water or any other liquids, on or close to this machine.
1. Getting Started Space Required for Installation The recommended (or minimum) space requirements are as follows: 24 cm (9.5 inches) 20 cm (7.9 inches) 20 cm (7.9 inches) 70 cm (27.
Installing the Machine • Dusty areas • Areas with corrosive gases • Areas that are excessively cold, hot, or humid • Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners • Areas directly exposed to radiant heat from heaters • Locations near air conditioners or humidifiers • Locations near other electronic equipment • Locations subject to frequent strong vibration Ventilation When you use this machine in a confined space without good ventilation for a long time or p
1. Getting Started Installing Option This section explains how to install options. Attaching Paper Feed Unit • Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard. • It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock. • Before installing or removing options, always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool.
Installing Option 1. Check that the package contains the paper feed unit. DAC047 2. Turn off the machine's power switch, and then unplug the machine's power cord from the wall outlet. 3. Remove adhesive tapes from the optional paper feed unit. DAC048 4. Lift the machine using the inset grips on both sides of the machine.
1. Getting Started 5. There are three upright pins on the optional paper feed unit. Align them with the holes on the underside of the machine, and then carefully lower the machine. DAC049 6. After installing the optional paper feed unit, print the configuration page to check the device configuration. If it is installed properly, "Tray 2" will appear under "Paper Input" on the configuration page. • After installing the optional paper feed unit, select Tray 2 in the printer driver.
About Operation Tools About Operation Tools This section explains the operation tools of this machine. Control Panel The control panel contains a screen and keys for controlling the machine. Using the control panel, you can configure the machine's various settings. For details about how to use the control panel, see page 189 "Configuring the Machine Using the Control Panel". Web Image Monitor You can check the machine's status and configure its settings by accessing the machine via Web Image Monitor.
1. Getting Started Initial Setup Initial Setup When you turn on the machine for the first time, a menu for configuring the settings described below will appear on the display. This section explains how to complete the Initial Setup. • (mainly North America): The fax number code is required by international law. You cannot legally connect a fax machine to the telephone system if the fax number code is not programmed.
Initial Setup Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] key to switch to each mode. While operating in each mode, the corresponding key lights up. DAC521 Function Priority By default, the machine switches to the copier mode when it is turned on, or if the preset [System Auto Reset Timer] time passes with the machine left idle while displaying the initial screen of another mode.
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Initial Setup Current job Types of jobs that can be executed simultaneously • Fax memory transmission • Fax immediate printing • Fax memory reception Internet Fax transmission • Printing a fax received in the machine's memory • Printing*5 • Receiving a LAN-Fax job from a computer • LAN-Fax transmission • Scanning *6 Fax immediate printing (receiving a fax and printing it simultaneously) • Scanning a fax into the machine's memory before transmission • Internet Fax transmission • Internet Fax reception
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Initial Setup Current job Types of jobs that can be executed simultaneously • Copying • Scanning (except for TWAIN scanning) • Fax immediate printing Receiving a LAN-Fax job from a computer • Fax memory reception • Printing a fax received in the machine's memory • Internet Fax reception • PictBridge printing • LAN-Fax transmission • Copying • Scanning (except for TWAIN scanning) • Scanning a fax into the machine's memory before transmission LAN-Fax transmission • Printing a fax received in the machine
1. Getting Started Assigning a Setting to the [ID Card Copy] Key (Shortcut Function) You can access a frequently-used setting with a single keystroke by assigning the setting to the [ID Card Copy] key. • You can configure settings for the following four function, • ID Card Copy Mode (Default) • Fax Auto Print Setting • Fax Immediate TX • Address Book for FAX • Select Scanner Dest. Assigning a setting using the control panel 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin.
Initial Setup 7. Close the Web browser. • For details about [Administrator], see page 268 "Configuring the Administrator Settings".
1. Getting Started Configuring Network Settings This section describes configuring the settings required to use the machine on a network. Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether the IP address is assigned automatically by the network (DHCP), is specified manually. • The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].
Configuring Network Settings 6. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. 7. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 8. Press the [User Tools] key to return to the initial screen. 9. If you are requested to restart the machine, turn off the machine, and then turn it back on. 10. Print the configuration page to check the setting. The IPv4 address setting will appear under "TCP/IP" on the configuration page.
1. Getting Started 11. Enter the subnet mask using the number keys, and then press the [OK] key. Press the [ ] and [ ] keys to move between fields. 12. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. The current gateway address is shown. 13. Enter the gateway address using the number keys, and then press the [OK] key. Press the [ ] and [ ] keys to move between fields. 14. Press the [User Tools] key to return to the initial screen. 15.
Configuring Network Settings 8. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key. 9. Press the [ ] or [ ] key to select [Active], and then press the [OK] key. 10. Press the [User Tools] key to return to the initial screen. 11. If you are requested to reboot the machine, turn off the machine, and then turn it back on. 12. Print the configuration page to confirm the setting. The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.
1. Getting Started 14. Enter the prefix length using the number keys, and then press the [OK] key. 15. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key. 16. Enter the gateway address using the number keys, and then press the [OK] key. 17. Press the [User Tools] key to return to the initial screen. 18. If you are requested to reboot the machine, turn off the machine, and then turn it back on. 19. Print the configuration page to confirm the setting.
Configuring Network Settings 10. Click [OK]. Wireless LAN Setup This section explains how to configure the wireless LAN settings manually using the control panel. For easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide. • If [Inactive] is specified for the [Wi-Fi] setting, you cannot use the [Setup Wizard]. Specify [Active] for the [Wi-Fi] setting first. If you change the [Wi-Fi] setting, the machine must be restarted.
1. Getting Started 11. Enter the encryption key using the number keys, and then press [Connect]. If you selected [Shared Key] or [Open System] in Step 9, it is necessary to enter the ID. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the [ ] or [ ] key to switch between the encryption key and ID settings. 12. Press [Yes]. After connecting to the network, the Wi-Fi screen is displayed. 13.
Configuring Network Settings 11. Press the [ ] or [ ] key to select the encryption method, and then press [Next]. 12. Enter the encryption key and ID using the number keys, and then press [Connect]. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). 13. Press [Yes]. After connecting to the network, the Wi-Fi screen is displayed. 14. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.
1. Getting Started Restricting Machine Functions According to User You can configure settings to require a user code when someone tries to use certain machine functions. To enable this setting, you must first configure the machine settings via Web Image Monitor. • This function is available for the Type 2 model only. • To print jobs that require authentication you can use only the PCL printer driver. Printing such jobs from the PostScript 3 printer driver is not possible.
Restricting Machine Functions According to User 5. Under "Available Functions", select [Restrict] for the functions you want to restrict, and then click [Apply]. Select [Do not Restrict] for the functions you do not want to restrict. The user restriction setting is enabled for the selected function. Proceed to the following steps to register users. 6. Click [Available Functions per User]. A list of currently registered user entries appears. 7. Select a user entry, and then click [Change].
1. Getting Started 10. Select the functions you want to make available to the user upon authentication. Unselected functions will be unavailable to users authenticated under this user code. 11. Click [Apply]. 12. Close the Web browser. • You must enter both the user name and user code to register a user entry. • Make sure that different user entries do not share the same user name or user code. Modifying user entries This section explains how to modify user entries. 1.
Restricting Machine Functions According to User 9. Close the Web browser.
1. Getting Started When Machine Functions are Restricted Restricted functions can be used only by authorized users. Depending on the restricted function, users will be authenticated from the machine's control panel or in the printer/LAN-Fax driver. • This function is available for the Type 2 model only. • To print jobs that require authentication you can use only the PCL printer driver. Printing such jobs from the PostScript 3 printer driver is not possible.
When Machine Functions are Restricted Authentication using the printer or LAN-Fax driver 1. Open the file you want to print on your computer. 2. On the [File] menu, click [Print...]. 3. In the [Select Printer] area, select the name of this machine, and then click [Preferences]. 4. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LANFax driver). 5. Enter the user code using 1 to 8 digits, and then click [OK]. 6. Execute a print command.
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2. Loading Paper Supported Paper Tray 1 Type Size Weight Capacity Thin paper A4 60 to 160 g/m2 250 Plain paper B5 JIS (16 to 43 lb.) (80 g/m2, 20 lb.
2. Loading Paper Tray 2 (option) Type Weight Capacity Thin paper A4 60 to 105 g/m2 500 Plain paper Letter (81/2 × 11 inches) (16 to 28 lb.) (80 g/m2, 20 lb.
Supported Paper Bypass tray Type Size Weight Thin paper A4 60 to 160 g/m2 Plain paper B5 JIS (16 to 43 lb.
2. Loading Paper Specifications of Paper Types The following tables describe the types of paper that can be used with this machine. • Depending on the paper type, the toner may take a while to dry. Before handling printed sheets, make sure that they have fully dried. Otherwise, the toner may smudge. • Print quality can be guaranteed only if recommended paper is used. For more information about the recommended paper, contact your sales or service representative.
Supported Paper Thin paper Item Description Paper thickness 60 to 65g/m2 (16 to 17 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive (71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K (195 mm × 267 mm) Plain paper Item Description Paper thickness 66 to 74 g/m2 (18 to 20 lb.) Supported paper tray Can be used with any of the paper trays.
2. Loading Paper Item Description Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive (71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K (195 mm × 267 mm) Notes If the paper thickness is outside the specified range, select [Thin Paper], [Plain Paper], [Thick Paper 1], or [Thick Paper 2]. Preprinted paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.
Supported Paper Item Description Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive (71/4 × 101/2 inches), 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), 16K (195 mm × 267 mm) Notes Paper that has a thickness outside the specified range cannot be printed onto. Bond paper Item Description Paper thickness 106 to 160 g/m2 (28 to 43 lb.
2. Loading Paper Item Notes Description • The number of sheets that can be printed per minute is approximately half that of middle thick paper. • Avoid using adhesive label paper on which glue is exposed. Glue may stick to the inner parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit.
Supported Paper • Fan envelopes, and then align their edges before loading. DAC573 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the envelope flaps are not stuck. If they are stuck, separate them. • Before loading envelopes, flatten them out so that their curl does not exceed that shown as shown below. DAC574 • If the curl is severe, flatten out the envelopes using your fingers, as shown below.
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Non-Recommended Paper Types Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • Bent, folded, or creased paper • Curled or twisted paper • Torn paper • Wrinkled paper • Damp paper • Dirty or damaged paper • Paper that is dry enough to emit static electricity • Paper that has already been printed onto, except a preprinted letterhead paper. Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.
2. Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. Paper 2 4 4 3 1 3 DAC571 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) Envelope 4 3 3 1 2 3 DAC577 1. Print area 2. Feed direction 3. Approximately 10 mm (0.4 inches) 4. Approximately 15 mm (0.
Print Area • Borderless printing is not supported. • The print area may vary depending on the paper size, printer language and printer driver settings. • For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each. Copier function 4 4 3 1 3 2 DAC580 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4. Approx. 3 mm (0.1 inches) • The print area may vary depending on the paper size.
2. Loading Paper Fax function 4 4 3 1 3 2 DAC580 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 2 mm (0.08 inches) • The print area may vary depending on the paper size.
Loading Paper Loading Paper Loading Paper into Tray1 and 2 The following example explains the loading procedure for the standard paper tray (Tray 1). The same procedure applies to loading paper in Tray 2. • Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover. • Curled paper may jam. Straighten curled paper before loading.
2. Loading Paper 3. Pinch the clip on the side paper guide and slide it to match the paper size. DAC051 When loading custom size paper, position the paper guide slightly wider than the actual paper size. 4. Pinch the end paper guide and slide it inward to match the paper size. DAC053 When loading custom size paper, position the paper guide slightly wider than the actual paper size. 5. Load new sheets of paper aligned with their side to be printed face down.
Loading Paper Slide the guides inward until they are flush against the paper's sides. Make sure the paper is not stacked higher than the projection on the side paper guides. When using Tray 2, make sure the paper is not stacked higher than the upper limit marked inside the tray. DAC059 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DAC058 7. Carefully push the paper tray straight into the machine.
2. Loading Paper 1. Remove the rear cover using a coin. DAC032 2. Pull out Tray 1 carefully with both hands. Place the tray on a flat surface. 3. Push the metal plate down until it clicks. DAC050 4. Pinch the extender in the "PUSH" direction, and then pull out the extender until it clicks. DAC055 After extension, check that the arrows on the extender and tray are aligned.
Loading Paper DAC056 5. Follow Steps 3 to 7 in "Loading Paper into Tray1 and 2". • To reinsert the extender, you might have to push it with moderate force. Loading Paper into Bypass Tray • Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover. • Load paper with the print side down and in the short-edge feed direction. • Do not load paper while the machine is printing. • Curled paper may jam. Straighten curled paper before loading.
2. Loading Paper 2. Adjust the paper guides to the paper size. DAC066 3. Support the paper with both hands, and insert it carefully until it stops. DAC065 Loading Envelopes • Before printing on envelopes, make sure to lower the levers on the machine rear, inside the rear cover, to avoid envelopes coming out creased. Also, pull up the levers back to their original positions after printing. • Avoid using self-adhesive envelopes. They may cause machine malfunctions.
Loading Paper Lowering the fusing unit levers 1. Pull the front cover open lever, and then carefully lower the front cover. 2 1 DAC061 2. Lower the fusing unit levers. DAC340 3. Using both hands, carefully push up the front cover until it closes. DAC062 For details about loading an envelope, see page 71 "Loading Paper into Tray1 and 2", and page 75 "Loading Paper into Bypass Tray". Note that you cannot load an envelope in Tray 2. • Be sure to load envelopes so that their flaps are on the right.
2. Loading Paper • If printed envelopes come out badly creased, load the envelopes in the opposite direction, and then rotate the print object by 180 degrees using the printer driver before printing. For details, see the printer driver Help. • When Using Tray 1 • If the envelope flap is on a short side, place the envelope with the flap side in the tray recess. If the envelope flap is on a long side, place the envelope with the flap side on the right.
Loading Paper paper settings. For details about [Bypass Tray Priority] and [Tray1 Priority], see page 215 "Tray Paper Settings". • If [Auto Continue] under system settings is enabled, printing stops temporarily if a paper type/size error is detected. The printing restarts automatically with the settings made with the control panel after about ten seconds.
2. Loading Paper 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ],[ ], or [ ] key to select the desired paper size, and then press the [OK] key. 5. Press the [User Tools] key to return to the initial screen.
Loading Paper 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key. 6. Enter the width using number keys, and then press the [OK] key. To enter a decimal point, press the [ ] key. 7. Enter the length using number keys, and then press the [OK] key.
2. Loading Paper Placing Originals This section describes the types of originals you can use and how to place them. About Originals This section describes the types of originals that can be placed and the parts of the original that are chipped in the scanned copy. Recommended size of originals This section describes the recommended size of the original. Exposure glass Up to 216 mm (8.5 inches) in width, up to 297 mm (11.
Placing Originals • Sticky originals such as translucent paper • Thin, highly flexible originals • Thick originals such as postcards • Bound originals such as books • Transparent originals such as OHP transparencies or translucent paper • Originals that are wet with toner or correction fluid Unscannable image area Even if you correctly place originals in the ADF or on the exposure glass, margins of a few millimeters on all four sides of the original might be chipped.
2. Loading Paper In copier mode Right 3 mm (0.1 inches) In scanner mode 0 mm (0 inches) In fax mode 1 mm (0.05 inches) (Letter, Legal) 0 mm (0 inches) (other sizes) Left 3 mm (0.1 inches) 0 mm (0 inches) 1 mm (0.05 inches) (Letter, Legal) 0 mm (0 inches) (other sizes) Bottom 4 mm (0.2 inches) 2 mm (0.08 inches) 2 mm (0.08 inches) Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF.
Placing Originals 2. Place the original face down on the exposure glass. Align the original to the rear left corner. DAC006 3. Lower the ADF. Hold down the ADF with your hands when using thick, folded, or bound originals and the ADF cannot be lowered completely. Placing Originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. • Do not place different size originals in the ADF at once. • Straighten curled originals before placing them in the ADF.
2. Loading Paper 2. Place the aligned originals face up in the ADF. The last page should be on the bottom. DAC019 • When placing originals longer than A4/Letter, pull out the ADF tray's extenders.
3. Printing Documents Basic Operation This section explains the basic printing procedure. 1. Open the [Printing Preferences] dialog box in your document's application. For details about each setting, click [Help]. You can also click the information icons to display configuration information. 2. Configure printing option settings as necessary, and then click [OK]. The printer properties dialog box closes. 3. Click [OK]. • If a paper jam occurs, printing stops after the current page has been printed out.
3. Printing Documents Canceling a print job before printing has started Windows 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Mac OS X 1. From the Apple menu, select [System Preferences...]. 2. Under "Hardware", click [Print & Fax] or [Print & Scan]. 3. Double-click the machine from "Printers". 4. Select the print job you want to cancel, and then click [Delete].
If a Paper Mismatch Occurs If a Paper Mismatch Occurs The machine reports an error if: • The paper size or type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select]. There are two ways to resolve these errors: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper. Reset the print job Cancel printing.
3. Printing Documents Printing Confidential Documents By the Locked Print function, you can password-protect print jobs. This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users from seeing sensitive documents at the machine. • This function is available for the Type 2 model only. • This function is only available when using the PCL printer driver, and printing from a computer running a Windows operating system.
Printing Confidential Documents • When a Locked Print job is canceled, the machine automatically logs the cancellation. You can use this log to identify which Locked Print jobs have been canceled. Printing a Locked Print file When there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode.
3. Printing Documents • The Locked Print file is automatically erased from the machine's memory when it is printed out, or when the machine's power is turned off. Deleting a Locked Print file If there is a Locked Print file stored in the machine, “Locked Print Job Press User Tools key” appears on the machine's control panel display when the machine is in the copier mode. Press User Tools key 1 A4 Mixed [ 100 ] 1 Use the following procedure to delete a Locked Print file.
Printing Confidential Documents Checking which Locked Print File Jobs Have Been Canceled When a Locked Print job is canceled, the machine automatically logs the cancellation. If the machine has created a cancellation log, “Locked Print Job Deleted Press User Tools key” will appear on the control panel display when the machine is in the copier mode. Press User Tools key 1 A4 Mixed [ 100 ] 1 Use the following procedure to check which Locked Print file jobs have been canceled. 1.
3. Printing Documents • The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message “Locked Print Job Deleted Press User Tools key” disappears when all log entries are cleared. • The log will be cleared when the machine is turned off.
Direct Printing from a Digital Camera (PictBridge) Direct Printing from a Digital Camera (PictBridge) What Is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to directly print photographs by operating the digital camera. • Check that your digital camera is PictBridge-compatible. • Up to 999 images can be sent from the digital camera to the machine during one print transaction.
3. Printing Documents When the machine recognizes the digital camera as a PictBridge device, "PictBridge Connecting...", then "Ready" will appear on the machine’s control panel. 3. On your digital camera, select the images you want to print, and then specify the printing conditions. 4. The machine receives the specified data from the digital camera and starts printing. • Some digital cameras require specifying settings manually for PictBridge operation.
Direct Printing from a Digital Camera (PictBridge) 2. Disconnect the USB cable from the machine. Make sure to close the cover of the USB flash disk port after use. When PictBridge Printing Does Not Work This section explains likely causes and possible solutions for problems that can occur during PictBridge printing. Problem PictBridge is not available. Cause Solution There is a problem with the USB connection or the PictBridge settings.
3. Printing Documents Problem Cannot print. Cause The specified type of paper is not loaded. Solution The specified type of paper is not loaded. If you have to use paper that is not of the specified size, perform continue printing using mismatched paper or cancel the print job. For details, see page 89 "If a Paper Mismatch Occurs". Cannot print. 98 The specified paper size is not supported by this machine. Select the paper with the size that can be printed on the machine.
Using Various Print Functions Using Various Print Functions This section briefly describes various print functions that you can configure with the printer driver to make printouts appropriate for your purposes. Print Quality Functions Print quality and color tone can be adjusted to suit the print data. Some of the print quality settings you can configure are described below.
3. Printing Documents Using ICM (Image Color Matching) You can use Windows ICM function to reproduce colors that appear on the computer screen as close as they are on printed paper. To use this function, the color profile must be added to the computer. You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a color profile, search Windows Help for "color profile", and then see the appropriate topic.
Using Various Print Functions Not printing of blank pages If a print job contains blank pages, they can be prevented from being printed. Note that this setting has higher priority than [Blank Page Print] under printer feature settings of the control panel. Printing with a cover page You can add a cover page to the print job. You can select to leave the cover page blank, or print the first page of the document on the cover page.
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4. Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch to the copier screen. DAC505 Screen in standby mode DAC600 1. Current status or messages Displays the current status or messages. 2.
4. Copying Originals Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. 1. Press the [Copy] key. DAC505 2. Place the original on the exposure glass or in the ADF. To place the original, see page 82 "Placing Originals". If necessary, configure advanced photocopy settings. 3. To make multiple copies, enter the number of copies using the number keys. 4.
Basic Operation • You can change the paper tray for the current job by pressing the [ ] or [ ] key. If tray 2 is installed, you can select to change the paper tray automatically according to the paper size (A4 or Letter). • You can select the paper tray for printing out copies in [Select Paper] under copy settings.
4. Copying Originals 2. Press the [Clear/Stop] key.
Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio DAC578 (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% (mainly North America) 50%, 65%, 78%, 93%, 129%, 155%, 200%, 400% Custom ratio CES106 25% to 400% in 1% increments.
4. Copying Originals Specifying Reduce/Enlarge 1. Press the [Reduce/Enlarge] key. DAC512 2. Press [Reduce], [Enlarge], or [Zoom]. For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key. • You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in the specified ratio. For details, see page 193 "Copier Features Settings".
Copying Single-Sided Originals with 2-Sided and Combined Printing Copying Single-Sided Originals with 2-Sided and Combined Printing This section explains how to combine and print a multiple pages (two or four pages) on one side or both sides of paper. • This function is only available when the original is set in the ADF, not when it is set on the exposure glass. • To use combined copy, the paper size used for printing copies must be set to A4, Letter or Legal.
4. Copying Originals Original Copy Top to Bottom Left to Right Top to Bottom Landscape Portrait Left to Right CMF251 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper.
Copying Single-Sided Originals with 2-Sided and Combined Printing Copy 5 8 6 Portrait Top to Bottom, Top to Bottom 5 7 7 Top to Bottom, Top to Top 6 7 8 8 Left to Right, Top to Bottom 5 5 6 6 7 Left to Right, Top to Top 8 Original CMF255 Copy 5 8 6 5 7 Landscape Top to Bottom, Top to Bottom 7 Top to Bottom, Top to Top 6 7 8 8 5 5 6 6 Left to Right, Top to Bottom 7 Left to Right, Top to Top 8 Original CMF256 2-sided copy: 2 Sided Orig->2 Sided Copy In this mode
4. Copying Originals Original Copy Top to Bottom Top to Top Top to Bottom Landscape Portrait Top to Top CMF260 Specifying Combined and 2-sided Copies 1. Press [Dup/Comb]. 2. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key. 3. Press the [ ] or [ ] key to select paper orientation and page order, and then press the [OK] key. 4. Press the [Escape] key. The screen will show the selected copy mode.
Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) This section explains how to make 2-sided copies of 2-sided originals, or copy two original pages to one sheet, or copy four original pages to one sheet with two pages per side.
4. Copying Originals 2Sd 2Orig->Comb 2on1 2Sd Copies both sides of one 2-sided original to one side of a sheet, and both sides of another 2-sided original to the other side of the sheet. 2Sd 4Orig->Comb 4on1 2Sd Copies four 2-sided originals to one sheet with four pages per side. Manual 2 Sided Scan Mode Select this mode to make 2-sided copies using the exposure glass.
Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) 1. Press [Dup/Comb]. 2. Press the [ ] or [ ] key to select [Manual 2 Sided Scan Mode], and then press the [OK] key. 3. Place the original front side down and top to the machine rear on the exposure glass. Place the originals one by one. 4. Press the [B&W Start] key or [Color Start] key. 5. After "Set Back Side & Start" appears on the display, place it on the exposure glass again with its back facing down. 6.
4. Copying Originals Copying Both Sides of an ID Card onto One Side of Paper This section explains how to copy the front and back sides of an ID card or other small documents onto one side of a sheet of paper. • This function is available only when the original is set on the exposure glass, not when it is set in the ADF. • To use this function, the paper size used for printing copies must be set to A4 or Letter.
Copying Both Sides of an ID Card onto One Side of Paper If the ID card copy mode does not appear even though you have pressed the [ID Card Copy] key, set [Shortcut to Function] to [ID Card Copy Mode], and then press the [ID Card Copy] key again. For [Shortcut to Function], see page 228 "Administrator Settings". 2. Place the original front side down and top to the machine rear on the exposure glass. Place the original in the center of the A5/Half Letter scan area. DAC601 3.
4. Copying Originals Specifying the Scan Settings This section explains how to specify image density and scan quality for the current job. Adjusting Image Density There are five image density levels. The higher the density level, the darker the printout. 1. Press the [Density] key. DAC511 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always make copies with a specific density level.
Specifying the Scan Settings Text Select this when the original contains only text and no photographs or pictures. Photo Select this when the original contains only photographs or pictures. Use this mode for the following types of original: • Photographs • Pages that are entirely or mainly photographs or pictures, such as magazine pages. Specifying the Original Type 1. Press the [Image Quality] key. DAC510 2. Press the [ ] or [ ] key to select the desired document type, and then press the [OK] key.
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5. Scanning Originals Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner screen. DAC507 Screen in standby mode 1 2 3 Ready Specify Dest. 3 0 0 x 30 0d pi 8 1 / 2 x 11 Sing/Mul Scn Size DAC526 1. Current status or messages Displays the current status or messages. 2.
5. Scanning Originals Registering Scan Destinations This section explains how to register scan destinations in the Address Book. To send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer (Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss.
Registering Scan Destinations Scan to E-mail Settings Item Setting Description Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Destination E-mail Address Required E-mail address of the destination. Can contain up to 64 characters.
5. Scanning Originals Item Setting Description Select the scanning size for the original from A5, B5, A4, Executive, Half Letter, Letter, Legal, or custom size. Scan Size Optional Resolution Optional Select the scan resolution from 100×100, 150×150, 200×200, 300×300, 400×400, or 600×600 dpi. Density Optional Specify the image density by clicking the right or left buttons. These keys increase or decrease the image density in single increments up to 5.
Registering Scan Destinations Item Setting Description File Format (Black & White) Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. FTP User Name Optional User name for logging in to the FTP server. Can contain up to 32 characters. FTP Password Optional Password for logging in to the FTP server. Can contain up to 32 characters.
5. Scanning Originals Scan to Folder Settings Item 126 Setting Description Quick Dial Number Optional Select when setting the destination as a Quick Dial entry. Name Required Name of the destination. The name specified here will be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Service Name Required Path to the directory where scanned files will be stored.
Registering Scan Destinations Item File Format (Color/Gray Scale) File Format (Black & White) Setting Description Required File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. Required File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document.
5. Scanning Originals Modifying Scan Destinations This section explains how to modify the information of registered destinations. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser.
Basic Operation Basic Operation Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB). The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection.
5. Scanning Originals 3. Press the [Address Book] key. Alternatively, you can press the [ID Card Copy] key if [Shortcut to Function] under administrator settings is set to [Select Scanner Dest.]. Press the key to switch to the scanner destination selection menu. For [Shortcut to Function], see page 228 "Administrator Settings". 4. Press the [ ] or [ ] key to scroll the Address Book, and then press the [OK] key. 5.
Basic Operation • You can also specify a destination using the One Touch buttons, [Pause/Redial] key. For details, see page 131 "Specifying the scan destination using the One Touch buttons or [Pause/Redial] key". • If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the exposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], see page 198 "Scanner Features Settings".
5. Scanning Originals DAC515 • When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 136 "Specifying the Scan Settings". • The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.
Basic Operation 1. Insert your USB flash disk into the USB flash disk port. 1 2 DAC031 2. Press the [Scanner] key. DAC507 "Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to USB" (the duration depends on your USB flash disk). 3. Place the original on the exposure glass or in the ADF. If necessary, configure advanced scan settings. For details, see page 118 "Specifying the Scan Settings". 4. Press the [B&W Start] key or the [Color Start] key.
5. Scanning Originals To scan in color, press the [Color Start] key. Depending on the machine's setting, you will see the following screen on the display. • When in halftone black-and-white scanning mode: • When in color or gray scale black-and-white scanning mode: 5. Press the appropriate selection key according to the desired file format. Depending on the machine's settings, you may see the following screen on the display when scanning from the exposure glass.
Basic Operation • If the [Limitless Scan] setting under scanner settings is enabled, you can place originals on the exposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], see page 198 "Scanner Features Settings". • If the [Single/ Multi Page] setting under scanner settings is set to [Multi-page], you can scan multiple pages to create a single PDF or TIFF file containing all pages.
5. Scanning Originals Specifying the Scan Settings This section explains how to specify the scanning size, image density, and resolution for the current job. When a scan destination is specified When you specify a scan destination, the machine's scan settings change automatically according to the information registered for that destination in the Address Book. If necessary, you can change the scan settings for the current job using the control panel.
Specifying the Scan Settings • You can change the machine's default [Scan Size] setting to always scan originals with a specific scanning size. For details, see page 198 "Scanner Features Settings". • Temporary job settings are cleared in the following cases: • When no input is received for the period of time specified in [System Auto Reset Timer] while the initial screen is displayed. For details, see page 228 "Administrator Settings".
5. Scanning Originals • When the machine's default for the same setting is changed. Specifying Resolution This section explains how to specify the scan resolution for the current job. There are six resolution settings. The higher the resolution, the higher the quality but greater the file size. 1. Press the [Image Quality] key. DAC510 2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK] key.
Scanning from a Computer Scanning from a Computer Scanning from a computer connected by the network or USB (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. Basic Operation for TWAIN Scanning This section describes the basic TWAIN scanning operation. TWAIN scanning is possible if a TWAIN-compatible application is running on your computer.
5. Scanning Originals Settings you can configure in the TWAIN dialog box 1 2 3 4 5 6 7 DAC525 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF. 3.
Scanning from a Computer [Custom...] 4. Mode: Select from color, grayscale, or black-and-white. 5. Resolution: Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box. Note that increasing the resolution also increases the file size and scanning time. Selectable resolutions vary depending on where the original is set.
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6. Sending and Receiving a Fax Fax Mode Screen This section provides information about the screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to switch to the fax screen. DAC506 Screen in standby mode 1 4 2 3 RX F ile Del File DAC001 1. Current status or messages Displays the current status or messages. 2.
6. Sending and Receiving a Fax • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For setting the date and time, see page 145 "Setting the Date and Time". • If the Alert indicator flashes on the initial fax display, press the [Copy] key and check the displayed message.
Setting the Date and Time Setting the Date and Time 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key. 6.
6. Sending and Receiving a Fax Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press the [ ] key. " ": Press the [ ] key. Pause: Press the [Pause/Redial] key. "P" appears on the screen. Space: Press the [ ] key. To enter a name Letters, numbers, and symbols can be entered using the number keys.
Entering Characters • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting.
6. Sending and Receiving a Fax Registering Fax Destinations This section explains how to register fax destinations in the Address Book using the control panel or Web Image Monitor. The Address Book allows you to specify fax destinations quickly and easily. • The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be responsible for any damages resulting from such data loss. Be sure to create backup files of the Address Book data periodically.
Registering Fax Destinations 5. Press the [ ] or [ ] key to select [No.:], and then enter the desired Quick Dial number (1 to 20) or Speed Dial number (1 to 200) using the number keys. If a destination is already registered for the input number, the fax number and fax name registered for that number appear. 6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40 characters). 7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20 characters).
6. Sending and Receiving a Fax Modifying or deleting fax destinations 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For details about [Admin. Tools Lock], see page 228 "Administrator Settings". 4.
Registering Fax Destinations 3. From the [Destination Type] list, select [Fax]. 4. Select [Quick Dial Number] or [Speed Dial Number], and then select the registration number from the list. 5. Register information as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser.
6. Sending and Receiving a Fax • If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings. For [Pause Time], see page 200 "Fax Transmission Features Settings". • For details about using Web Image Monitor, see page 233 "Using Web Image Monitor". • To use tone services on a pulse-dialing line, insert " " in the fax number.
Registering Fax Destinations 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Fax Number Confirmation], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen.
6. Sending and Receiving a Fax Sending a Fax • It is recommended that you call the receiver and confirm with them when sending important documents. Selecting Transmission Mode There are two transmission modes: Memory Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine.
Sending a Fax 3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK] key. For Memory Transmission, select [Off]. For Immediate Transmission, select [On] or [Next Fax Only]. 4. Press the [User Tools] key to return to the initial screen. Internet Fax Transmission You can send faxes over the Internet. When you send faxes to Internet Fax destinations, the machine converts scanned images to TIFF-F format files and send them as attachments to e-mail.
6. Sending and Receiving a Fax 1. Press the [Facsimile] key. DAC506 2. Place the original on the exposure glass or in the ADF. To place the originals, see page 82 "Placing Originals". 3. Enter the fax number (up to 40 characters) using the number keys, or specify a destination using the One Touch buttons or Speed Dial function. • For details about entering characters, see page 146 "Entering Characters".
Sending a Fax 5. If you place the original on the exposure glass and have more originals to scan, press [Yes] within 60 seconds, place the next original on the exposure glass, and then press [OK]. Repeat this step until all originals are scanned. If you do not press [Yes] within 60 seconds, the machine will start to dial the destination. 6. When all originals have been scanned, press [No] to start sending the fax. • A fax number can contain 0 to 9, pause, " ", " ", and space.
6. Sending and Receiving a Fax Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [B&W Start] key. 1. Press the [Clear/Stop] key. DAC517 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned. 1. Press the [Clear/Stop] key.
Sending a Fax 1. Press the [Clear/Stop] key while "Transmitting..." is displayed on the display. DAC517 • If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure. However, some pages of the document may already have been sent and received at the other end. • If the transmission finishes while this procedure is being processed, the transmission is not canceled.
6. Sending and Receiving a Fax To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. • [Delete All Files] To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. 4. Press the [User Tools] key to return to the initial screen. • You cannot view files that are in the process of being sent.
Sending a Fax 2. Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 148 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One Touch button. DAC516 • You can check the registered names and fax numbers by printing a report. For printing the Quick Dial list, see page 218 "Printing Lists/Reports". Specifying the destination using Speed Dial 1.
6. Sending and Receiving a Fax 2. Press the [Address Book] key. DAC513 3. Press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using the number keys. • Searching by the name Enter the first letters of the name using the number keys. Each time you enter a character, the display changes to show the matching name. 4.
Sending a Fax 1. Press the [Facsimile] key. DAC506 2. Add a destination by using one of the following methods: • To add a Quick Dial destination, press a corresponding One Touch button. • To add a Speed Dial destination, press the [Address Book] key, select a destination, and then press the [OK] key. • To add a manually-specified destination, confirm that [No.key] is pressed, and then enter the destination fax number using the number keys. 3. Press the [OK] key.
6. Sending and Receiving a Fax 1. Press the [Facsimile] key. DAC506 2. Press the [Pause/Redial] key. DAC515 • To cancel sending a fax, press the [Clear/Stop] key. Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. Using an extra telephone, you can talk and send a fax in one call. • This function is available in Immediate Transmission mode only. • This function is not available with Internet Fax.
Sending a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator settings is enabled. 1. Place the original on the exposure glass or in the ADF. 2. Press the [Facsimile] key. DAC506 3. Press the [On Hook Dial] key. DAC514 "On Hook" appears on the screen. 4. Specify the destination using the number keys. 5. If you hear a high pitched tone, press the [B&W Start] key.
6. Sending and Receiving a Fax 6. Press [TX], and then press the [B&W Start] key. • For details about selecting the transmission mode, see page 154 "Selecting Transmission Mode". • For details about [Fax Number Confirmation], see page 228 "Administrator Settings". Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation without having to disconnect and redial. This function is useful when you want to ensure that the fax has been received. 1.
Sending a Fax Specifying the Scan Settings Adjusting image density This section explains how to adjust image density for the current job. There are three image density levels. The darker the density level, the darker the printout. 1. Press the [Density] key. DAC511 2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level.
6. Sending and Receiving a Fax Detail Select this when the original is a document with small print. Photo Select this when the original contains images such as photographs or shaded drawings. 1. Press the [Image Quality] key. DAC510 2. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK] key. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For [Resolution], see page 200 "Fax Transmission Features Settings".
Using the Fax Function from a Computer (LAN-Fax) Using the Fax Function from a Computer (LANFax) This section explains how to use the fax function of the machine from a computer. You can send a document directly from a computer through this machine to another fax machine, without printing the document. • This function is supported by Windows XP/Vista/7/8, and Windows Server 2003/2003 R2/2008/2008 R2/2012. Mac OS X does not support this function.
6. Sending and Receiving a Fax For details about editing a fax cover sheet, see page 174 "Editing a Fax Cover Sheet". 6. Click [Send]. • For details, see the LAN-Fax driver Help. • A fax number can contain 0 to 9, "P" (pause), " ", " ", "-", and space. • If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings.
Using the Fax Function from a Computer (LAN-Fax) 1. Press the [Facsimile] key. DAC506 2. Press the [Clear/Stop] key. DAC517 Configuring Transmission Settings This section explains how to configure transmission settings in the LAN-Fax driver's properties. Properties are set separately for each application. 1. On the [File] menu, click [Print...]. 2. Select the LAN-Fax driver as the printer, and then click a button such as [Preferences]. LAN-Fax driver properties dialog box appears. 3.
6. Sending and Receiving a Fax Configuring the LAN-Fax Address Book This section describes the LAN-Fax address book. Configure the LAN-Fax address book on the computer. The LAN-Fax address book allows you to specify LAN-Fax destinations quickly and easily. The LAN-Fax address book can contain up to 1000 entries, including individual destinations and groups of destinations. • You can configure separate LAN-Fax Address Books for each user account on your computer.
Using the Fax Function from a Computer (LAN-Fax) 3. Select the destination you want to include in the group from [User List:], and then click [Add]. 4. Click [OK] • A group must contain at least one destination. • A group name must be specified for a group. No two groups can have the same group name. • A single destination can be included in more than one group. Modifying groups 1. Open the LAN-Fax address Book, select the group you want to modify from the [User List:], and then click [Edit]. 2.
6. Sending and Receiving a Fax Exporting/Importing LAN-Fax Address Book data • The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly Exporting LAN-Fax Address Book data LAN-Fax Address Book data can be exported to a file in CSV (Comma Separated Values) format. Follow this procedure to export LAN-Fax Address Book data. 1. Open the LAN-Fax Address Book, and then click [Export]. 2.
Using the Fax Function from a Computer (LAN-Fax) 2. Select the LAN-Fax driver as the printer, and then click [Print]. 3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet]. 4. Configure settings as necessary, and then click [Print]. For details about the settings, see the LAN-Fax driver Help.
6. Sending and Receiving a Fax Receiving a Fax • When receiving an important fax, we recommend you confirm the contents of the received fax with the sender. • The machine may not be able to receive faxes when the amount of free memory space is low. • An external telephone is required to use this machine as a telephone. • Only A4, Letter, or Legal size paper can be used for printing faxes.
Receiving a Fax 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key. 5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen.
6. Sending and Receiving a Fax • If you answer a call with the external telephone while the machine is ringing, a normal telephone call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax manually, see page 177 "Receiving a fax in FAX/TEL Manual mode".
Receiving a Fax machine starts to receive faxes. If the message "Receiving..." does not appear, receive the fax manually. To receive the fax manually, see page 177 "Receiving a fax in FAX/TEL Manual mode". 2. If the external telephone answering device answers, the machine monitors silence on the line for 30 seconds (silence detection). • If a fax calling tone or no sound is detected, the machine starts to receive the fax automatically. • If a voice is detected, a normal telephone call starts.
6. Sending and Receiving a Fax Receiving a fax using the control panel 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] keys to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] keys to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] keys to select [Manual POP], and then press the [OK] key. 5. In the confirmation screen, press [Yes]. The machine checks for new e-mails and downloads them if there is any.
Receiving a Fax Forwarding or Storing Faxes in Memory To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received faxes to a preset destination, or store them in memory without printing them out. • This function is available for the Type 2 model only. • The table below shows what happens after forwarding succeeds or fails depending on the machine’s configuration.
6. Sending and Receiving a Fax Forwarding settings To specify the forwarding conditions for received faxes, configure the machine as follows: 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Reception File Setting], and then press the [OK] key. 5.
Receiving a Fax Configuring the forwarding conditions 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key. 4. Press the [ ] or [ ] key to select [Print Forwarded File], and then press the [OK] key. 5. Press the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key. • [On]: Store the faxes in memory for printing.
6. Sending and Receiving a Fax [Scan Destination]: Select a scan destination as a forwarding destination. 5. Click [OK]. 6. Close the Web browser. For details about using Web Image Monitor, see page 233 "Using Web Image Monitor". Configuring the storing conditions To specify the storing conditions for received faxes, configure the machine as follows: 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3.
Receiving a Fax When the Fax Received indicator is lit, there is a fax stored in machine’s memory. Follow the procedure below to print the fax. 1. Press the [Facsimile] key. DAC506 2. Press [RX File]. 3. Press the [ ] or [ ] keys to select [On], and then press the [OK] key. The machine prints out the stored fax and deletes it from memory. • Selecting [On] here will enable [Print Received File] under fax feature settings.
6. Sending and Receiving a Fax Registering the Special Senders This section explains how to register Special Senders. Up to 30 Special Senders can be registered. 1. Start the Web browser, and access the machine by entering its IP address. 2. Click [Special Sender]. 3. From the [Destination Type] list, select [Special Sender]. 4. Select the Special Sender number from the list (1 to 30). 5. Enter the Special Sender’s fax number (up to 20 characters). 6. Enter the administrator password if required. 7.
Receiving a Fax 2. Click [System Settings]. 3. Click the [Fax] tab. 4. For [Authorized Reception], click [Active]. 5. For [Receive Conditions], click [Special Sender] or [Other Than Special Sender]. • Special Sender Select this to receive faxes from the Special Senders and reject faxes from all other senders. • Other Than Special Sender Select this to reject faxes from the Special Senders and receive faxes from all other senders. 6. Enter the administrator password if required. 7. Click [OK]. 8.
6. Sending and Receiving a Fax Lists/Reports Related to Fax The lists and reports related to the fax function are as follow: • Configuration Page Prints general information and the current configurations of the machine. • Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. • TX/RX Standby File List Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded. • Quick Dial Dest. List Prints a list of scan and fax Quick Dial entries.
7. Configuring the Machine Using the Control Panel Basic Operation There are two main ways to access the machine settings: • Press the [User Tools] key to access the System or Network settings. • Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings. To check which category the function you want to configure belongs to, see page 191 "Menu Chart". 1. If you want to configure the machine's system settings, press the [User Tools] key.
7. Configuring the Machine Using the Control Panel 3. To confirm setting items and values displayed, press the [OK] key. 4. To go back to the previous item, press the [Escape] key. • To return to the initial screen, press the [Escape] key the same amount of times as the number of selected items, or press the [User Tools] key once.
Menu Chart Menu Chart This section lists the parameters included in each menu. For details about configuring the machine using Web Image Monitor, see page 233 "Configuring the Machine Using Web Image Monitor". • Some items might not appear depending on the model type or machine's configuration. • Some items can also be configured using Web Image Monitor.
7. Configuring the Machine Using the Control Panel Admin. Tools ([User Tools] key setting) [Set Date/Time], [Program Fax Information], [Dial/Push Phone], [PSTN / PBX], [PBX Access Number], [Function Priority], [System Auto Reset Timer], [Energy Saver Mode], [Language], [Country], [Reset Settings], [Shortcut to Function], [PCL6 Mode], [Admin.
Copier Features Settings Copier Features Settings Select Paper Specifies the paper size used for printing copies. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine prints from the trays that contain the paper of the specified size, except the bypass tray. If Tray 1 and tray 2 both contain the paper of the specified size, the machine starts to print from the tray specified as the priority tray in [Paper Tray Priority] under tray paper settings.
7. Configuring the Machine Using the Control Panel Density Specifies the image density for photocopying. Increase the level (black squares) to increase the density. Default: The default setting is the middle of 5 adjustment levels. Reduce/Enlarge Specifies the percentage by which copies are enlarged or reduced.
Copier Features Settings • Portrait: L to R • Portrait: T to B • Landscape: L to R • Landscape: T to B • 1 Sided Orig->2 Sided Copy Copies two 1-sided pages on one 2-sided page. • Portrait: T to T • Portrait: T to B • Landscape: T to T • Landscape: T to B • 1Sd 4Orig->Comb 2on1 2Sd Copies four 1-sided pages on two 2-sided pages. • Portrait: T to T • Portrait: T to B • Landscape: T to T • Landscape: T to B • 1Sd 8Orig->Comb 4on1 2Sd Copies eight 1-sided pages on four 2-sided pages.
7. Configuring the Machine Using the Control Panel Copies two 2-sided originals to one side of a sheet. • Portrait: L to R, T to T • Portrait: L to R, T to B • Portrait: T to B, T to T • Portrait: T to B, T to B • Landscape: L to R, T to T • Landscape: L to R, T to B • Landscape: T to B, T to T • Landscape: T to B, T to B • 2 Sided Orig->2 Sided Copy Makes 2-sided copies of 2-sided originals. • 2Sd 2Orig->Comb 2on1 2Sd Copies two 2-sided originals to one sheet with two pages per side.
Copier Features Settings • Standard • Fine 197
7. Configuring the Machine Using the Control Panel Scanner Features Settings Scan Size Specifies the scanning size according to the size of the original. Default: 11] (mainly Europe and Asia) [A4] (mainly North America) [8 1/2 × • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size B&W Scanning Mode Specifies the scanning mode for black-and-white scanning using the control panel. Default: [Halftone] • Halftone The machine creates 1-bit black-and-white images.
Scanner Features Settings • 200 × 200dpi • 300 × 300dpi • 400 × 400dpi • 600 × 600dpi Compression (Color) Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the quality but greater the file size. Default: [Medium] • Low • Medium • High Limitless Scan Sets the machine to request next originals when scanning with the exposure glass.
7. Configuring the Machine Using the Control Panel Fax Transmission Features Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned. Default: [Off] • Off Select this when using Memory Transmission. • On Select this when using Immediate Transmission. • Next Fax Only Select this when using Immediate Transmission for the next transmission only. Resolution Specifies the resolution to use for scanning originals. "Photo" resolution is not available for Internet Faxes.
Fax Transmission Features Settings Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send.
7. Configuring the Machine Using the Control Panel Fax Features Settings Reception Settings Specifies the settings for receiving a fax. • Switch Reception Mode Specifies the reception mode. Default: [Fax Only] • Fax Only The machine automatically answers all incoming calls in fax reception mode. • FAX/TEL(Mnl.) The machine rings when it receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically when a fax call is received.
Fax Features Settings Default: 15 seconds • 5 to 99 seconds, 1 second increments • Authorized Reception Sets the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Default: [Inactive] • Active • Inactive • Auth.RX: Receive Conditions Specifies whether to receive or reject faxes from the programmed Special Senders.
7. Configuring the Machine Using the Control Panel • Off Store the received faxes in memory for manual printing. • Print Forwarded File Sets the machine to store the faxes in memory for printing or delete them after forwarding. This setting appears only for the Type 2 model. Default: [Off] • On Store the faxes in memory for printing after forwarding. • Off Delete the faxes from memory after forwarding. • Notify Forward Status Sets the machine to send e-mail notifications after faxes are forwarded.
Fax Features Settings Delete TX Standby File Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent fax jobs. This function is only performed when selected. • Delete Selected File To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the previous level of the menu tree without deleting the fax job. • Delete All Files To delete the fax jobs, select [Yes].
7. Configuring the Machine Using the Control Panel • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • Reception Speed Specifies the reception speed for the fax modem. Default: [33.6 Kbps] • 33.6 Kbps • 14.4 Kbps • 9.6 Kbps • 7.2 Kbps • 4.8 Kbps • 2.4 Kbps • JBIG Enables transmission and reception of JBIG-compressed images. Note that to use this function, [ECM Transmission] and [ECM Reception] must also be enabled. This function is not available with Internet Fax.
Fax Features Settings • Error Only (Image Attached) Prints a report with an image of the original when transmission error occurs. • Every TX Prints a report for every fax transmission. • Every TX (Image Attached) Prints a report with an image of the original for every fax transmission. • Do not Print • Print Fax Journal Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and received).
7. Configuring the Machine Using the Control Panel Address Book Settings Quick Dial Dest. Specifies the fax number and name for Quick Dial entries. You can register up to 20 Quick Dial entries. • No. Specifies the Quick Dial number. • Fax No. Specifies the fax number for Quick Dial entries. The fax number can contain up to 40 characters, including 0 to 9, pause, " ", " ", and space. • Name Specifies the name for Quick Dial entries. The name can contain up to 20 characters. Fax Speed Dial Dest.
System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Default: [Low] for [Panel Key Sound], and [Middle] for other parameters. • Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed. • Off • Low • Middle • High • Ring Volume Specifies the volume of the ring when a call is received. • Off • Low • Middle • High • On Hook Mode Specifies the volume of the sound from the speaker during on hook mode.
7. Configuring the Machine Using the Control Panel • Middle • High • Alarm Volume Specifies the volume of the alarm that sounds when an operation error occurs. • Off • Low • Middle • High I/O Timeout • USB Specifies how many seconds the machine waits for print data, if the data is interrupted while it is being sent from the computer via USB. If the machine does not receive any more data within the time specified here, the machine only prints the data it has received.
System Settings • User Authentication (Copy) Specifies how many seconds a user stays authenticated after paper is output when copying with the exposure glass. Note that authentication for other functions will expire immediately after using that function. This setting appears only for the Type 2 model (when the user restriction function is enabled via Web Image Monitor).
7. Configuring the Machine Using the Control Panel Supplies Status Displays information about consumables. • Toner • Black • Magenta • Cyan • Yellow The level indicator (black squares) indicates the remaining life. You need to replace the consumable when the level is zero (completely white). • Other Supplies The information about intermediate transfer roller, fusing unit, and Intermediate Transfer Belt appear only for the Type 2 model. • Waste Toner Bottle: [Waste Toner Bottle: Full] (Usable), [WasteTnr.
System Settings Select this mode if printouts are still curled and/or blurred even when prints are made in [Lvl. 2: Medium]. Note that this mode requires more time to produce the first print than [Lvl.2: Medium]. Color Registration Adjusts color registration as necessary. (This adjustment is usually executed by the machine automatically.) Press [Yes] to execute color registration adjustment. Press [No] to exit to the previous level of the menu tree without adjusting color registration.
7. Configuring the Machine Using the Control Panel Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 100.
Tray Paper Settings Tray Paper Settings • Paper Size: Tray 1 Specifies the paper size for Tray 1. Default: 11] (mainly Europe and Asia) [A4], (mainly North America) [8 1/2 × • A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size • Paper Size: Tray 2 Specifies the paper size for Tray 2. This setting appears only when the optional paper feed unit is installed.
7. Configuring the Machine Using the Control Panel Default: [Plain Paper] • Thin Paper, Plain Paper, Middle Thick Paper, Thick Paper 1, Recycled Paper, Color Paper, Letterhead, Prepunched Paper, Label Paper, Bond Paper, Cardstock, Envelope, Thick Paper 2 • Tray1 Priority Specifies how print jobs using Tray 1 are handled. Default: [Machine Setting(s)] • Machine Setting(s) The paper settings configured on the machine's control panel are applied to all print jobs.
Tray Paper Settings Specifies the tray that the machine uses first for print jobs, printing out copies, or printing out faxes, from Tray 1 or Tray 2. If multiple trays contain valid paper, the first tray the machine finds will be used for printing; when that tray runs out of paper, the machine automatically switches to the next tray to continue printing. If Tray 2 is not installed, [Tray 2] does not appear.
7. Configuring the Machine Using the Control Panel Printing Lists/Reports Printing the Configuration Page 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key. 3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key. 4. Press [Yes] in the confirmation screen. Types of Lists/Reports • Reports will be printed on A4 or Letter size paper.
Printing Lists/Reports Prints the list with the entries sorted by Speed Dial registration number. • Sort by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Maintenance Page Prints the maintenance page. Special Sender List Prints a list of fax Special Senders.
7. Configuring the Machine Using the Control Panel Printer Features Settings List/Test Print Prints lists showing configurations on the machine. The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in tray paper settings on A4 or Letter size paper. • Config. Page Prints general information and the current configurations of the machine. • Menu List Prints the machine's function menus. • Test Page Prints a test page for checking the single-sided printing condition.
Printer Features Settings 7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env • Duplex Sets the machine to print on both sides of paper according to the specified binding method. Default: [None] • None • Long Edge Bind • Short Edge Bind • Blank Page Print Sets the machine to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off].
7. Configuring the Machine Using the Control Panel • Form Lines Specifies the number of lines per page between 5 and 128. Default: (mainly Europe and Asia) 64, (mainly North America) 60 • Font Number Specifies the ID of the default font you want to use between 0 and 89. Default: 0 • Point Size Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25 increments. Default: 12.
Printer Features Settings Sets the machine to append a CR code to each LF code to print text data clearly. Default: [Off] • On • Off • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 1bit] • 600 × 600 1bit • 600 × 600 2bit • 600 × 600 4bit PS Menu Specifies conditions when using PostScript for printing. • Resolution Specifies the print resolution in dots per inch.
7. Configuring the Machine Using the Control Panel Network Settings • Depending on the settings you change, the machine might need to be restarted. Ethernet • MAC Address Displays the machine's MAC address. • Ethernet Speed Displays the current Ethernet speed setting. • 100Mbps Full Duplex • 100Mbps Half Duplex • 10Mbps Full Duplex • 10Mbps Half Duplex • Ethernet Unavailable Appears when a network cable is not connected. • Set Ethernet Speed Specifies the speed for Ethernet communication.
Network Settings Displays the current connection status. • MAC Address Displays the machine's MAC address. • Current Connection Displays detailed information about the connection, such as the SSID and the wireless signal strength. • Setup Wizard Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step through configuring the settings for connecting with a wireless LAN. • WPS Connects with one touch using WPS (Wi-Fi Protected Setup). For details, see Wi-Fi Settings Guide.
7. Configuring the Machine Using the Control Panel • IP Address Method Displays the IP address acquisition method. • IP Not Ready • DHCP • Manual Config. • Default IP IPv6 Configuration • IPv6 Select whether to enable or disable IPv6. Default: [Active] • Active • Inactive • DHCP Sets the machine to receive its IPv6 address from a DHCP server. Default: [Inactive] • Active • Inactive • IP Address (DHCP) Displays the IPv6 address obtained from a DHCP server. • Manual Config. Address • Manual Config.
Network Settings • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address. • Contact your network administrator for information about the network configuration.
7. Configuring the Machine Using the Control Panel Administrator Settings Set Date/Time Sets the date and time of the machine’s internal clock. • Set Date Specifies the date of the machine’s internal clock. Only dates that correspond with the year and month can be set. Incompatible dates will be refused.
Administrator Settings To configure this setting, contact your telephone company and select the setting based on your telephone line. Selecting a wrong setting may cause failures in fax transmissions. [Dial Phone (20PPS)] may not appear depending on the country setting of the machine. Default: [Push Phone] • Push Phone • Dial Phone (10PPS) • Dial Phone (20PPS) PSTN / PBX Sets the machine to connect to the public switched telephone network (PSTN) or a private branch exchange (PBX).
7. Configuring the Machine Using the Control Panel Energy Saver Mode Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to reduce power consumption. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when [Copy], [Color Start], or [B&W Start] key is pressed. • EnergySaverMode 1 The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.
Administrator Settings Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the settings. • Reset Network Settings Resets the network settings to their defaults. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the settings. • Clear Address Book Clears the fax Quick Dial/Speed Dial destinations. Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing the destinations.
7. Configuring the Machine Using the Control Panel • Off IPsec Selects whether to enable or disable IPsec. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Inactive] • Active • Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually. When this function is enabled, you cannot use the On Hook Dial function. This function appears only when a password is specified under [Admin. Tools Lock].
8. Configuring the Machine Using Web Image Monitor Using Web Image Monitor • To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or wireless LAN settings. For details, see page 224 "Network Settings" or see page 42 "Configuring Network Settings". • Some items might not appear, depending on the model type you are using. • Some items can also be configured using the control panel.
8. Configuring the Machine Using Web Image Monitor Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the machine. If a DNS or WINS server is used and the machine’s host name has been specified, you can enter the host name instead of the IP address. The top page of Web Image Monitor appears.
Displaying Top Page 4. Main area Displays the contents of the item selected in the menu area. Information in the main area is not automatically updated. Click [Refresh] at the upper-right in the main area to update the information. Click the Web browser's [Refresh] button to refresh the entire browser screen. • If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur.
8. Configuring the Machine Using Web Image Monitor Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains three tabs: [Status], [Counter], and [Machine Information]. Status Tab Item Description Model Name Shows the name of the machine. Location Shows the location of the machine as registered on the [SNMP] page.
Checking the System Information Item Transfer Roller Description Shows the remaining life of the transfer roller, as "Status OK", "Replacement Required Soon" or "Replacement Required". For replacing, contact your sales or service representative. Paper Tray Item Description Tray 1 Shows the current state and paper size/type setting of Tray 1. Tray 2 Shows the current state and paper size/type setting of Tray 2. Bypass Tray Shows the current state and paper size/type setting of the bypass tray.
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Checking the System Information Item Yellow Description Shows the following for pages printed using the printer, copier, and fax functions, and lists/reports: • Accumulated value of yellow toner A4 page coverage (in percent) • Accumulated value of yellow toner consumption (converted into fullycovered A4 pages) Economy Color Prints Item Description Economy Color Prints (Color) Shows the number of pages printed in Economy Color Printing mode using the printer function.
8. Configuring the Machine Using Web Image Monitor Duplex Item Duplex Total Page Description Shows the total number of sheets printed on both sides. • A sheet printed on both sides counts as two printed pages. Machine Information Tab Machine Information Item 240 Description Firmware Version Shows the version of firmware installed on the machine. Engine FW Version Shows the version of firmware for the machine engine. PCL Version Shows the version of the PCL interpreter.
Configuring the System Settings Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Timeout], [B&W Print Priority] and [Shortcut to Function].
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Configuring the System Settings Tray 1 Priority Item Tray 1 Priority Description Select how print jobs using the Tray 1 are handled. • System Settings The paper settings configured on the machine's control panel are applied to all print jobs. An error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings.
8. Configuring the Machine Using Web Image Monitor Bypass Tray Setting Priority Item Bypass Tray Setting Priority Description Select how print jobs using the bypass tray are handled. • System Settings The paper settings configured on the machine's control panel are applied to all print jobs. An error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings.
Configuring the System Settings Copier Tab Select Paper Item Select Paper Description Select the paper size used for printing copies from the following: [Tray 1], [Tray 2], [Bypass Tray], [A4], or [8 1/2 × 11]. When a tray is selected, the machine prints from that tray only. When a paper size is selected, the machine checks the trays for the paper of the specified size in the order of priority as set in [Copier] in the [Priority Tray] page.
8. Configuring the Machine Using Web Image Monitor Fax Number Confirmation Item Fax Number Confirmation Description Enable this setting to configure the machine to require a fax number to be entered twice when specifying a destination manually. This setting appears only when the administrator password is set in the [Administrator] page.
Configuring the System Settings Authorized Reception Item Authorized Reception Description Enable this setting to set the machine to receive (or reject) faxes only from the programmed Special Senders. This helps you screen out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Special Senders can be programmed in the [Special Sender] page. Receive Conditions Specifies whether to receive or reject faxes from the programmed Special Senders.
8. Configuring the Machine Using Web Image Monitor Item Fax Description Select the tray that the machine uses first for printing out faxes from [Tray 1] or [Tray 2]. If [Auto] is selected for [Select Paper Tray] in the [Fax] page and both Tray 1 and Tray 2 contain paper of the same size, the machine starts to print from the specified tray. If that tray runs out of paper, the machine automatically switches to the other tray to continue printing.
Configuring the System Settings • [Locked Print Timeout (seconds)] appears only for the Type 2 model. Black-and-White Print Priority Tab B&W Print Priority Item B&W Print Priority Description Enable this setting to suppress the consumption of color toner when printing black-and-white pages. Also, amount of color toner consumed during warm-up time for maintenance will also be lowered.
8. Configuring the Machine Using Web Image Monitor Registering Destinations Scan and fax destinations can be registered using Web Image Monitor. Up to 100 scan destinations and 200 fax destinations (20 Quick Dial and 200 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. • For details about registering scan destinations, see page 122 "Registering Scan Destinations".
Registering Fax Special Senders Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. Up to 30 Special Senders be registered. For details about registering Special Senders, see page 176 "Receiving a Fax".
8. Configuring the Machine Using Web Image Monitor Restricting Machine Functions According to User You can set the machine to require a user code when someone tries to use certain machine functions. For details about configuring the user restriction settings, see page 50 "Restricting Machine Functions According to User". • This function is available for the Type 2 model only. • To print jobs that require authentication you can use only the PCL printer driver.
Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], [Internet Fax], and [Wireless]. • Depending on the settings you change, the machine might need to be restarted. • Depending on the model you are using, some items might not appear.
8. Configuring the Machine Using Web Image Monitor IPv6 Configuration Tab IPv6 Item IPv6 Description Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment. In this case, use the control panel to disable [IPv6] under network settings. When disabled, [DHCP], [Manual Configuration Address], [Prefix Length], and [Gateway Address] below cannot be configured.
Configuring the Network Settings Item Description Max. E-mail Size Select the maximum size of scan files that can be attached to an e-mail message (1 to 5 MB, or no limit). FTP Select to enable the Scan to FTP feature. Folder Select to enable the Scan to Folder feature. Network Print Setting Item Description IPP Select to enable network printing using Internet Print Protocol (via TCP port 631/80).
8. Configuring the Machine Using Web Image Monitor Item Description Secondary DNS Server Enter the IPv4 address of the secondary DNS. Domain Name Enter the IPv4 domain name for the machine. Can contain up to 32 characters. IPv6 DNS Method Select whether to specify the domain server manually or have the machine obtain its DNS information automatically. When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server], [Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become unavailable.
Configuring the Network Settings Item Description Call Service Select to send an alert e-mail to the specified address if the machine requires servicing. Out of Toner Select to send an alert e-mail to the specified address if toner runs out. Cover Open Select to send an alert e-mail to the specified address if a cover is open. SNMP Tab SNMP Item SNMP Description Select whether to enable the machine to use SNMP services.
8. Configuring the Machine Using Web Image Monitor System Item Description Location Enter the location of the machine. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the machine. The contact information entered here is displayed on the main page. Can contain up to 64 characters. SMTP Tab SMTP Item Description Primary SMTP Server Enter the IP address or host name of the SMTP/POP3 server.
Configuring the Network Settings Item Time Zone Description Select a time zone according to your geographic location. Selecting a different time zone may cause transmission date and time to be incorrect for email sent by the Scan to E-mail function, even when the machine's clock is set correctly. POP3 Tab POP3 Settings Item Description POP3 Server Enter the IP address or host name of the POP3 server for e-mail reception. The POP3 server specified here will be used for [POP before SMTP].
8. Configuring the Machine Using Web Image Monitor Item Insert System-fixed Text Description Select whether to include system-fixed text in the body of the e-mail or not when sending Internet Faxes. The text will include the machine's host name (as set in the DNS settings page), model name, and contact e-mail address (as set in the administrator settings page). Automatic POP Select whether to automatically connect to the POP3 server to check for new e-mails or not.
Configuring the Network Settings Item Wireless Description Specifies whether or not to use the wireless LAN. Wireless LAN Settings Item SSID Description Enter the SSID of the access point. The SSID can contain up to 32 characters. When you click [Scan List], a list of available access points is displayed. You can select the SSID from the list. Communication Mode Select the mode to connect in. If the machine will be connected to a wireless router or access point, select [Infrastructure].
8. Configuring the Machine Using Web Image Monitor Item WEP Key Description Enter the WEP key. The number and type of characters you can enter vary depending on the length and format selected for the key.
Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. IPsec Global Settings Tab Item Description IPsec Function Select whether to enable or disable IPsec. Default Policy Select whether to allow for the default IPsec policy.
8. Configuring the Machine Using Web Image Monitor Item Status Description Displays the status of the IPsec policy as "Active" or "Inactive". To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page. IP Policy Settings Item Description No. Specify a number between 1 and 10 for the IPsec policy.
Configuring the IPsec Settings IPsec Settings Item Encapsulation Type Description Specify the encapsulation type from the following: • [Transport]: Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices. • [Tunnel]: Select this mode to secure every section of each IP packet. We recommend this type for communication between security gateways (such as VPN devices).
8. Configuring the Machine Using Web Image Monitor Item Key Perfect Forward Secrecy Description Select whether to enable or disable PFS (Perfect Forward Secrecy). IKE Settings Item Description IKE Version Displays the IKE version.
Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the machine and its current configuration. Fax Journal Prints a fax transmission and reception journal for the last 50 jobs. For details about automatic fax journal printing, see page 202 "Fax Features Settings".
8. Configuring the Machine Using Web Image Monitor Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], [Set Date/Time], [Energy Saver Mode], and [PCL6 Mode]. Administrator Tab Administrator Settings Item Description Change Password Check this to configure the administrator password.
Configuring the Administrator Settings Item Description Reset Settings of Available Functions Select to clear the user restriction settings. Clear Address Book Select to clear the fax destinations. Reset IPsec Settings Select to clear the IPsec settings. • [Reset IPsec Settings] appears only when the administrator password is specified. Backup Setting Tab • When sending the machine for repair, it is important that you create backup files in advance.
8. Configuring the Machine Using Web Image Monitor 3. Click [OK]. 4. Click [Save] in the confirmation dialog box. 5. Navigate to the location to save the backup file. 6. Specify a name for the file, and click [Save]. • [Back up IPsec Settings] appears only when the administrator password is specified. Restore Setting Tab • When the machine is returned from repair, it is important that you restore the machine's settings from the backup files.
Configuring the Administrator Settings Item Description Day Enter the current day (1 to 31). Date Format Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Set Time Item Description Time Format Select 24- or 12-hour time format. Time (AM/PM) Select [AM] or [PM] if 12-hour time format is selected. hour (0-23) Enter the current hour if 24-hour time format is selected (0-23). hour (1-12) Enter the current hour if 12-hour time format is selected (1-12). min.
8. Configuring the Machine Using Web Image Monitor PCL6 Mode PCL6 Mode Item PCL6 Mode 272 Description Set this to [Universal] when using the Universal Driver and to [SP C250/ C252] when using the normal driver.
9. Maintaining the Machine Replacing the Print Cartridge • Store print cartridge in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity. Toner quality degrades over time. Early replacement of the print cartridge might be necessary. Therefore, we recommend you always keep a new print cartridge ready.
9. Maintaining the Machine DAC045 • Do not touch the ID chip on the side of the print cartridge as shown below. DAC046 • When removing print cartridges, be careful not to touch the laser scanning unit under the upper cover (the position shown by the arrow in the illustration below). DAC044 • If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner. Change the color mode setting to Black and White using the machine's driver.
Replacing the Print Cartridge 1. Pull up the lever on the top cover, and then carefully raise the top cover. DAC063 2. Carefully lift out the print cartridge vertically, holding its center. From the rear, the print cartridges are installed in the order of cyan (C), magenta (M), yellow (Y), and black (K). DAC040 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the old print cartridge on paper or similar material to avoid dirtying your workspace.
9. Maintaining the Machine 4. Hold the print cartridge and shake it from side to side five or six times. DAC039 Even distribution of toner within the bottle improves print quality. 5. Remove the protective cover from the print cartridge. DAC037 6. Check the toner color and corresponding location, and then carefully insert the print cartridge vertically.
Replacing the Print Cartridge 7. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. DAC064 8. Attach the protective cover you removed in Step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box. DAC038 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes.
9. Maintaining the Machine Replacing the Waste Toner Bottle Messages on the screen • Replace the waste toner bottle when the following message appears on the screen: "Replace: Waste Toner Bottle" • Prepare a waste toner bottle when the following message appears on the screen: "Almost Full Waste Toner Bottle" • Waste toner bottles cannot be reused. • For easy replacement, we recommend you purchase and store extra waste toner bottles. • When removing the waste toner bottle, make sure not to tilt it.
Replacing the Waste Toner Bottle 2. Slide both levers on the front cover forward. DAC089 3. Holding the tabs on both ends of the transfer unit, tilt it backwards and lift it up. 2 1 DAC088 4. Holding the handle at the center of the waste toner bottle, carefully pull it partially out without tilting it.
9. Maintaining the Machine 5. Pull the waste toner bottle halfway out, hold the bottle firmly, and then pull it straight out. DAC077 DAC078 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while pulling it out.
Replacing the Waste Toner Bottle 6. Close the bottle cap. DAC083 DAC082 7. Holding the center of the new waste toner bottle, carefully insert it halfway into the machine body. Leave the bottle cap open. DAC079 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do not lift the bottle while inserting it.
9. Maintaining the Machine DAC080 8. Push in the waste toner bottle until it clicks. Pressing the handle at the center, push the bottle all the way in. DAC075 9. Place the transfer unit on the front cover. Slide the transfer unit along the guide rails into the machine.
Replacing the Waste Toner Bottle 10. When it stops, push on the PUSH mark until it clicks. DAC087 11. Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly.
9. Maintaining the Machine Replacing a Component Replacing the Intermediate Transfer Unit • This function is available for the Type 2 model only. If the Alert indicator on the control panel lights up and the "Replacement Required: Intermediate Transfer Unit" message appears on the display, contact your sales or service representative. Replacing the Fusing Unit and Transfer Roller • This function is available for the Type 2 model only.
Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If it is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.
9. Maintaining the Machine Cleaning the Toner Density Sensor Clean the toner density sensor when the following message appears on the control panel. "Density Sensor Require Cleaning" 1. Pull up the lever on the top cover, and then carefully raise the top cover. Make sure that the ADF is closed. DAC063 2. Remove the rearmost print cartridge. DAC040 3. Slide the toner density sensor lever once to the left.
Cleaning the Toner Density Sensor 4. Carefully insert the print cartridge removed in Step 2 vertically. DAC043 5. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers.
9. Maintaining the Machine Cleaning the Friction Pad and Paper Feed Roller If the friction pad or paper feed roller is dirty, a multi-feed or misfeed might occur. In this case, clean the friction pad and paper feed roller as follows: • Do not use chemical cleaning fluids or organic solvents such as thinner or benzine. 1. Turn off the power. 2. Unplug the power cord from the wall outlet. Remove all the cables from the machine. 3. Pull out Tray 1 carefully with both hands.
Cleaning the Friction Pad and Paper Feed Roller 5. Wipe the rubber part of the roller with a soft damp cloth. After that, wipe it with a dry cloth to remove the moisture. DAC068 6. Push the metal plate down until it clicks. DAC050 7. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks. DAC069 8. Insert the plug of the power cord into the wall socket securely. Connect all the cables that were removed. 9. Turn on the power.
9. Maintaining the Machine • paper jam or multi-sheet feed still occurs after cleaning the friction pad, contact your sales or service representative. • If the optional Tray 2 is installed, clean its friction pad and paper feed roller in the same way as you did for Tray 1.
Cleaning the Registration Roller and Paper Tray Cleaning the Registration Roller and Paper Tray The registration roller and paper tray can become dirty with paper dust if you print to non-standard paper. Clean the registration roller if white dots appear on prints. • Do not use chemical cleaning fluids or organic solvents such as thinner or benzine. • Do not touch the transfer roller (as shown below). DAC091 1. Turn off the power. 2. Unplug the power cord from the wall outlet.
9. Maintaining the Machine 4. Wipe the inside of the paper tray with a cloth. DAC060 5. Push the metal plate down until it clicks. DAC050 6. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks.
Cleaning the Registration Roller and Paper Tray 7. Pull the front cover open lever and then carefully lower the front cover. 2 1 DAC061 Be sure to set the registration roller in the position shown by the arrow in the illustration below. DAC085 Clean the registration roller if prints are smeared after a paper jam is cleared. 8. Clean the registration roller by applying a soft damp cloth while turning it. 9. Using both hands, carefully push up the front cover until it closes. DAC062 10.
9. Maintaining the Machine Cleaning the Exposure Glass and ADF Cleaning the Exposure Glass 1. Lift the ADF. Be careful not to hold the input tray when Doing so may damage the tray. 2. Clean the parts indicated by arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture. DAC004 Cleaning the ADF The following procedure describes how to clean the ADF. 1. Lift the ADF. Be careful not to hold the input tray when lifting the ADF, Doing so may damage the tray.
10. Troubleshooting Removing Paper Jams If a paper jam occurs, one of the following messages appears on the control panel: • If the alert indicator lights up continuously or flashes, switch to copier mode and check the displayed message. Message Internal Misfeed Misfeed: Stnd. Tray Misfeed: Paper Tray Reference title See page 296 "If paper jams inside the fusing unit". See page 298 "If paper jams inside a tray". Misfeed: Tray 1 Misfeed: Tray 2 Misfeed: Dup.
10. Troubleshooting • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and may smudge. Make test prints until smudges no longer appear. • Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine will cause further jams and possibly damage the machine. • Paper jam can cause pages to be lost.
Removing Paper Jams DAC605 Pull the paper downward to remove it. Do not pull it upward. DAC074 If you cannot find the jammed paper, check for it by pulling down the guide.
10. Troubleshooting 3. Pull up the fusing unit levers. DAC071 4. Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. If paper jams inside a tray If paper jams in Tray 1 or 2, follow the procedure below to remove it. 1. Pull the front cover open lever and then carefully lower the front cover.
Removing Paper Jams 2. Pull out the jammed paper carefully. DAC084 Do not touch the fusing unit. DAC605 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out.
10. Troubleshooting 3. Using both hands, carefully push up the front cover until it closes. DAC062 • Do not pull out the paper tray (Tray 1). • If paper is jammed in Tray 2 but is difficult to locate, pull out Tray 2 to remove it. After removing the paper, carefully push Tray 2 all the way back inside the machine. • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared.
Removing Paper Jams 2. Carefully remove any paper that is jammed under the transfer unit. DAC090 If you cannot find the jammed paper, look inside the machine. 3. Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. Removing Scanning Jams If a paper jam occurs in the ADF, follow the procedure below to remove the jammed paper.
10. Troubleshooting 1. Open the ADF cover. DAC011 2. Gently pull the jammed paper to remove it. Be careful not to pull the original too hard, as it may rip. DAC013 3. Close the ADF cover and the cover of the input tray for ADF. DAC012 4. Lift the ADF, and if there is any original remaining in the ADF, gently pull the jammed paper to remove it. Be careful not to hold the input tray when lifting the ADF. Doing so may damage the tray.
Removing Paper Jams DAC002 5. Close the ADF.
10. Troubleshooting Common Problems This section explains how to troubleshoot common problems that may occur while operating the machine. Problem The machine does not turn on. Possible cause The power cord is not connected properly. Solution • Make sure that the power plug is firmly inserted into the wall outlet. • Make sure that the wall outlet is not defective by connecting another working device. The alert indicator lights up continuously or flashes. An error has occurred.
Common Problems Problem Possible cause Solution The volume of the sounds produced by the machine is too loud. The volume is set to the high level. Adjust the volume of the beep, ring, speaker, and alarm sounds. For details, see page 209 "System Settings". The volume of the sounds produced by the machine is too low. The volume is muted or set to the Adjust the volume of the beep, low level. ring, speaker, and alarm sounds. For details, see page 209 "System Settings".
10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams frequently, check the condition of the machine and paper. Problem Paper does not feed smoothly. Solution • Use supported types of paper. See page 57 "Supported Paper". • Load paper correctly, making sure that the paper guides are properly adjusted. See page 71 "Loading Paper". • If the paper is curled, straighten the paper. • Take out the paper from the tray and fan it well.
Paper Feed Problems Problem Multiple sheets of paper are fed at once. Solution • Fan the paper well before loading. Also make sure that the edges are aligned by tapping the stack on a flat surface such as a desk. • Make sure that the paper guides are in the right position. • Use supported types of paper. See page 57 "Supported Paper". • Load paper only as high as the upper limit markings on the paper guide. • Make sure that the friction pads, paper feed rollers or registration rollers are clean.
10. Troubleshooting Problem Images are not printed in the right position Solution • Adjust the front end paper guide and both side paper guides to match the paper size. See page 71 "Loading Paper". DAC606 Images are printed diagonally to the pages. DAC572 308 If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps.
Print Quality Problems Print Quality Problems Checking the Condition of the Machine If there is a problem with the print quality, first check the condition of the machine. Problem Solution There is a problem with the machine's location. Make sure that the machine is on a level surface. Place the machine where it will not be subject to vibration or shock. Unsupported types of paper is used. Make sure that the paper being used is supported by the machine. See page 57 "Supported Paper".
10. Troubleshooting Checking the printer driver settings Problem The printed image is smudged. Solution PCL 5c/6 On the printer driver's [Paper] tab, select [Bypass Tray] in the "Input Tray:" list. In the "Paper Type:" list, select a proper paper type. PostScript 3 On the printer driver's [Paper/Quality] tab, select [Bypass Tray] in the "Paper Source" list. In the "Media" list, select a proper paper type. Images smudge when rubbed. (Toner is not fixed.
Print Quality Problems Problem Fine lines are fuzzy, of inconsistent thickness, or do not appear. Solution Change the dithering settings on the printer driver. For details about the dithering settings, see the printer driver Help. If the problem persists, specify the settings of the application in which the image was created to change the thickness of the lines.
10. Troubleshooting Printer Problems This section describes printing problems and possible solutions. When You Cannot Print Properly Problem An error occurs. Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing.
Printer Problems Problem A Locked Print file is canceled. Solution • The machine already has 5 jobs or 5 MB of Locked Print data. Print or delete an existing Locked Print file. For details, see page 90 "Printing Confidential Documents". • Even if the machine cannot store any more Locked Print files, the machine holds the new Locked Print file for the period of time specified in [Locked Print] under [System Settings] before canceling that file.
10. Troubleshooting Problem Solution It takes too long to complete the print job. • Photographs and other data intensive pages take a long time to be processed so simply wait when printing such data. • Changing the settings with printer driver may help to speed up printing. See the printer driver Help. • The data is so large or complex that it takes a long time to be processed. • If "Processing..." is displayed on the screen, the machine is receiving data. Wait for a while.
Printer Problems Problem The color of the printout is different from the color on the computer's display. Solution • The colors made using color toner may be different from colors displayed on the display due to the difference of methods to reproduce colors. Only when using PCL 5c/6 • Color gradation might appear differently if [On] is selected for [Economy Color] on the [Print Quality] tab in the printer driver's dialog box. See the printer driver Help.
10. Troubleshooting When You Cannot Print Clearly Problem The whole printout is blurred. Solution • The paper being used may be damp. Use paper that has been stored properly. See page 57 "Supported Paper". • Select [Lvl.1: Weak], [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings]. Note that if you select [Lvl.2: Medium] or [Lvl.3: Strong], the first print takes longer than subsequent prints.
Printer Problems Problem White lines appear. Solution The intermediate transfer belt is dirty. Follow the procedure below to clean the belt: 1. Open the top cover while the power is on. 2. Remove all print cartridges from the printer. 3. Close the top cover with both hands carefully. DAC607 4. When cleaning finishes, open the top cover and attach all the print cartridges again. If this procedure does not resolve the problem, contact your sales or service representative.
10. Troubleshooting Problem White spots appear. Solution The surrounding registration roller or paper tray can become dirty with paper dust if you use paper other than standard paper. Wipe any paper dust off both the paper tray and registration roller. See page 291 "Cleaning the Registration Roller and Paper Tray". Colorless dots appear on solid color printouts. Change the paper type currently selected in the Paper Type settings, and then print. Eg. [Recycled Paper] to [Thin Paper] to [Plain Paper].
Printer Problems Problem Fine dot patterns do not print. Solution Only when using PostScript 3 Change the [Dithering] setting in the printer driver's dialog box. See the printer driver Help. Solid areas, lines or text are shiny or glossy when created as a mixture of cyan, magenta, yellow. Only when using PostScript 3 Select [Black by K] for [Gray Reproduction] in the printer driver's dialog box. See the printer driver Help. Speckling occurs in areas of solid black print.
10. Troubleshooting Problem Prints do not stack properly. Solution • The paper being used may be damp. Use paper that has been stored properly. See page 57 "Supported Paper". • Select [Lvl.2: Medium] or [Lvl.3: Strong] in [Anti-Humidity Level] under [System Settings]. Note that if you select [Lvl. 2: Medium] or [Lvl.3: Strong], the first print takes longer than subsequent prints. • Pull up the appropriate stop fence (forward fence for A4/Letter, rear fence for Legal size prints).
Copier Problems Copier Problems When You Cannot Make Clear Copies Problem The printed copy is blank. Solution The original is not placed correctly. When using the exposure glass, place originals copy side down. When using the ADF, place them copy side up. See page 82 "Placing Originals". The wrong original was copied. If copying from the exposure glass, make sure that there are no originals in the ADF. Copied pages do not look the same as the originals.
10. Troubleshooting Problem When copying from the exposure glass, the print area of the copy is out of alignment with the original. Solution Place the original copy side down, making sure that it is aligned to the rear left corner and pressed flat against the exposure glass. When You Cannot Make Copies as Wanted Problem 322 Solution Photocopied pages are not in correct order. On the control panel, change the [Sort] setting under copy settings to collate pages as you require.
Scanner Problems Scanner Problems When You Cannot Browse the Network to Send a Scan File Problem The following machine settings may not be correct: Solution Check the settings. See page 42 "Configuring Network Settings". • IP address • Subnet Mask When Scanning Is Not Done As Expected Problem Solution The machine does not start scanning. The ADF or its cover is open. Close the ADF or its cover. The scanned image is dirty. • The exposure glass or ADF is dirty. See page 273 "Maintaining the Machine".
10. Troubleshooting Fax Problems When You Cannot Send or Receive Fax Messages As Wanted Transmission Problem Cannot send files. 324 Causes Solutions The telephone line may be disconnected. Check if the telephone line is properly connected to the machine. For details, see Initial Guide for Fax. The machine cannot accept a new fax job because there are 5 unsent faxes in memory already.
Fax Problems Problem Causes Solutions When using On Hook Dial, "Receiving..." appears and transmission is not allowed. If the machine fails to detect the size of the original when the [B&W Start] key is pressed, it performs a receiving operation. Press [Scan Size] in [Scan Settings], select the scan size, and then resend the document. LAN-Fax Driver does not work. The entered login user name, login password, or driver encryption key is incorrect.
10. Troubleshooting Printing Problem 326 Causes Solutions Print is slanted. The paper is fed at a slant. Load the paper correctly. For details about loading paper, see page 71 "Loading Paper". Misfeeds occur frequently. The number sheets loaded in the paper tray exceeds the capacity of the machine. Load paper only as high as the upper limit markings inside the paper tray. The paper tray's side guide is set too tightly. Pinch the paper guide lightly, and then adjust its position.
Fax Problems Problem The background of received images appears dirty. Causes Image density is too high. Images from the back of the page appear. Received image is too light. Solutions Adjust the image density. See page 136 "Specifying the Scan Settings". When using moist, rough, or Use the recommended paper. For processed paper, areas of details about the recommended paper, print may not be fully see page 57 "Supported Paper". reproduced. The image density has been specified too low.
10. Troubleshooting This report can be used to identify lost files. If a document stored for Memory Transmission was lost, resend it. If a document received by Memory Reception was lost, ask the sender to resend it. Error Report (E-mail) The Error Report (E-mail) is printed by the machine when it is unable to send an Error notification Email. For details about the Error notification Email, see page 328 "When an error notification E-mail is received".
Fax Problems • If Transmission Error Mail Notification cannot be sent, Transmission Error Report is printed by the machine. Error Code The table below describes the meaning of error codes that appear under "Results" on Fax Journal or transmission status report, and what to do when a particular error code appears. "X" indicates a number in an error code that appear differently depending on the situation.
10. Troubleshooting Error Code 1XXX32 to 1XXX84 Solution An error occurred while sending a fax. • Check if the telephone line is properly connected to the machine. • Disconnect the telephone line cord from the machine, and connect the cord to a telephone. Check if you can make calls using the telephone. If you cannot make calls this way, contact your telephone company. • If the problem persists, contact your sales or service representative.
Fax Problems Error Code 3XXX11 Solution Connection to the server failed while sending an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and SMTP settings have been configured properly (make sure that no double-byte character is used). See page 253 "Configuring the Network Settings". 3XXX12 E-mail transmission failed while sending an Internet Fax. • There was an error in the header of the e-mail.
10. Troubleshooting Error Code 4XXX21 Solution Connection to the server failed while receiving an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the network settings such as the IP address, DNS, and POP3 settings have been configured properly (make sure that no double-byte character is used). See page 253 "Configuring the Network Settings". 4XXX22 E-mail reception failed while receiving an Internet Fax. • LIST command to the POP3 server failed.
Fax Problems Error Code 4XXX43 Solution A TIFF file could not be received via Internet Fax properly. • The compression method of the received TIFF file was other than MH/MR/MMR. Ask the sender to check the TIFF file. 4XXX44 A TIFF file could not be received via Internet Fax properly. • The resolution of the TIFF file was not supported, or the width of the TIFF file was that of A3 or B4 paper. Ask the sender to check the TIFF file. 4XXX45 A TIFF file could not be received via Internet Fax properly.
10. Troubleshooting Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below. "X" indicates the parts of the messages that appear differently depending on the situation, such as the paper size, paper type, and tray name. • If the alert indicator lights up continuously or flashes, switch to copier mode and check the displayed message.
Error and Status Messages on the Screen Message Causes Solutions Available: 2 Sided Copy A4/B5/LG/LT/EXE 8x13/8.25x13/8.5 x13/16K 2-sided copy could not be performed because the tray does not contain the valid size paper, which are A4, B5, Letter, Legal, Executive, 8 × 13 inches, 81/2 × 13 inches, Folio, or 16K. • Select the tray containing the A4, B5, Letter, Legal, or Executive size paper (other than the bypass tray) in the [Select Paper] setting. See page 193 "Copier Features Settings".
10. Troubleshooting Message Cannot Copy This Setting Comb.: 2 on 1 / 4 on 1 Ppr.Size: B6 / 7 1/4x10 1/2 Cannot copy. Set original to ADF. Causes Solutions 2-in-1 or 4-in-1 copy could not be performed because the tray does not contain the valid size paper, which are A4, Letter, or Legal size. • Using the machine's control panel, specify [Select Paper] to print copies using the A4, Letter, or Legal size paper. See page 193 "Copier Features Settings".
Error and Status Messages on the Screen Message Causes Solutions Dest. is not Programmed No Quick Dial entry is associated with the One Touch button you pressed. • Press a different One Touch button. Dial Failed The fax could not be sent. • Check if the fax number you dialed is correct. • Assign a registered destination to the One Touch button. See page 122 "Registering Scan Destinations". • Check if the destination is a fax machine. • Check if the line is not busy.
10. Troubleshooting Message Causes Fax Job Memory Overflow The number of fax jobs in memory (unsent or unprinted faxes) has reached maximum, so new jobs cannot be stored. Wait until pending jobs have been transmitted or printed. Indep.Sply.Toner: X A non-supported print cartridge is installed for the indicated color. Remove and replace it with a print cartridge specified by an authorized dealer. Internal Misfeed Paper has been jammed in the machine. Remove the jammed paper.
Error and Status Messages on the Screen Message Misfeed: Dup. Unit Causes Solutions Paper has been jammed in the duplex unit. Remove the jammed paper. See page 306 "Paper Feed Problems". Misfeed: Paper Tray Paper has been jammed in the paper tray. Remove the jammed paper. See page 306 "Paper Feed Problems". Misfeed: Stnd. Tray Paper has been jammed in the paper exit area. Remove the jammed paper. See page 306 "Paper Feed Problems".
10. Troubleshooting Message Causes Solutions RX Comm. Error A reception error occurred, and the fax could not be received correctly. If possible, contact the sender of the fax and ask them to resend it. Scan (NW) Disconnected A scanned file could not be sent because the Ethernet cable was not connected properly. Reconnect the Ethernet cable properly, and then try the operation again. Scan (USB) Disconnected The USB cable was disconnected while scanning from a computer.
Error and Status Messages on the Screen Message Set Original to ADF Cannot use exposure glass with set. in [Scan Size]. Causes Solutions Scanning could not be performed because the originals were not placed in the ADF, even though the machine setting has been specified to scan originals larger than A4/Letter size (scannable only with the ADF). • Use the ADF, even when scanning A4/Letter or smaller size originals.
10. Troubleshooting Message Causes Solutions Unsupported USB Hub Please Remove The Scan to USB function failed because a USB device other than a USB flash disk or a USB flash disk with an unsupported file system was used. Use a USB flash disk that is compatible with the Scan to USB function. USB Disconnected Press Clear key The Scan to USB function failed because the USB flash disk was removed before the operation could be completed.
11. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this machine that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings. For details about specifying the IPv6 settings, see page 224 "Network Settings".
11. Appendix Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes.
Transmission Using IPsec Transmission Using IPsec For securer communications, this machine supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The machine uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis. • IPsec is not applied to data obtained through DHCP, DNS, or WINS.
11. Appendix AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically. AH Protocol + ESP Protocol When combined, the ESP and AH protocols provide secure transmission through both encryption and authentication.
Transmission Using IPsec Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Machine PC 1. Set the IPsec settings on Web Image Monitor. 1. Set the same IPsec settings as the machine on PC. 2. Enable IPsec settings. 2. Enable IPsec settings. 3. Confirm IPsec transmission. • After configuring IPsec, you can use "ping" command to check if the connection is established correctly.
11. Appendix Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the machine. Setting methods differ according to the computer's operating system. The following procedure is based on Windows 7 in an IPv4 environment as an example. 1. On the [Start] menu, click [Control Panel], [System and Security], and then click [Administrative Tools]. 2.
Transmission Using IPsec 19. In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. 20. Select "My IP Address" in "Source address", and then click [Next]. 21. Select "A specific IP Address or Subnet" in "Destination address", enter the machine's IP address, and then click [Next]. 22. For the IPsec protocol type, select "Any", and then click [Next]. 23.
11. Appendix 34. In the Session key settings, select "Generate a new key every", and enter the same validity period (in [Seconds] or [Kbytes]) as that specified for [Life Time] on the machine. 35. Click [OK], and then click [Next]. 36. Click [Finish]. If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this procedure from Step 12 and specify ICMPv6 as an exception.
Notes About the Toner Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications. • Replace the print cartridge if the printed image suddenly becomes pale or blurred. • When operating the machine for the first time, use the print cartridge supplied with this machine.
11. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. • The machine is a precision piece of machinery. Be sure to handle it carefully when moving it. • Make sure to move the machine horizontally.
Moving and Transporting the Machine Where to Inquire Contact your sales or service representative for further information about the topics included in this manual or to inquire about other topics not included in this manual.
11. Appendix Consumables • Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.
Consumables Print cartridge Magenta Average printable number of pages per cartridge *1 Type1: (mainly Europe and Asia) • 1,600 pages (mainly North America) • 2,300 pages Type2: (mainly Europe and Asia) • 4,000 pages (mainly North America) • 4,000 pages, 6,000 pages Yellow Type1: (mainly Europe and Asia) • 1,600 pages (mainly North America) • 2,300 pages Type2: (mainly Europe and Asia) • 4,000 pages (mainly North America) • 4,000 pages, 6,000 pages *1 The printable number of pages is based on pages that
11. Appendix • Print cartridges (consumables) are not covered by warranty. However, if there is a problem, contact the store where they were purchased. • When you first use this machine, use the four print cartridges packaged with the machine. • The supplied print cartridges are good for approximately 1,000 pages. • This machine routinely performs cleaning and uses toner during this operation to maintain quality.
Specifications of the Machine Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass A4, Letter (81/2 × 11 inches) Maximum paper size for scanning using the ADF Legal (81/2 × 14 inches) Maximum paper size for printing Legal (81/2 × 14 inches) Warm-up time 30 seconds or less (23 °C, 71.
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Specifications of the Machine 80 W or less • Energy Saver mode 2 (mainly Europe and Asia) 3.8 W or less (mainly North America) 3.2 W or less The power level when the main switch is turned off and the power cord is plugged into an outlet: 1W or less. * Recovery time and power consumption may differ depending on the conditions and environment of the machine. Machine dimensions (Width × Depth × Height) 420 × 493 × 460 mm (16.6 × 19.5 ×18.2 inches) or less Weight (machine body with consumables) 29 kg (64 lb.
11. Appendix Network protocol TCP/IP, IPP, Bonjour Copier Function Specifications Maximum resolution (scanning and printing) • Exposure glass Scanning: 600 × 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 300 × 600 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels Printing: Four-value First copy speed (A4, at 23 °C, 71.
Specifications of the Machine Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.
11. Appendix Interface • Scanning from the control panel Ethernet (10BASE-T, 100BASE-TX) , USB2.0 (Scan to USB) • Scanning from a computer Ethernet (10BASE-T, 100BASE-TX), USB 2.0 Sendable file formats TIFF, JPEG, PDF Address book Maximum 100 items Number of redials: 1 Fax Function Specifications Fax transmission and reception Access line • Public switched telephone networks (PSTN) • Private branch exchange (PBX) Transmission mode ITU-T Group 3 (G3) Scan line density 8 dots per mm × 3.
Specifications of the Machine • Quick dial 20 items • Number of redials for Fax 1 Internet Fax transmission and reception Interface Ethernet (10BASE-T, 100BASE-TX), Wi-Fi Communication protocols • Transmission SMTP, TCP/IP • Reception POP3, TCP/IP Transmission function E-mail E-mail format Single/Multi-part, MIME Conversion Attached file forms (transmission): TIFF-S (MH encoding) Attached file forms (reception): TIFF-S/TIFF-F (MH/MR/MMR encoding) Authentication method SMTP-AUTH, POP before SMTP, A-POP Ori
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Specifications of Options Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 Paper capacity 500 sheets Paper size A4, Letter (81/2 × 11 inches) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) Paper weight 60 to 105 g/m2 (16 to 28 lb.) Weight Less than 4 kg (8.9 lb.
11. Appendix Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers.
Copyright Information about Installed Applications University of Illinois at Urbana-Champaign http://www.ncsa.uiuc.
11. Appendix LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Trademarks Trademarks Bonjour, Mac OS, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries. Firefox is a registered trademark of the Mozilla Foundation. Java is a registered trademark of Oracle and/or its affiliates. LINUX is the registered trademark of Linus Torvalds in the U.S. and other countries.
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INDEX Cover sheet.......................................................... 174 2-sided copy....................................................... 109 D A Date...................................................................... 145 Date and time settings......................................... 270 Date setting.......................................................... 270 Default settings.................................................... 268 Density...................................................
Fax TX/RX standby file list.................................. 267 FAX/TAD mode.................................................. 178 FAX/TEL automatic mode...................................178 FAX/TEL manual mode.......................................177 Forwarding..................................................181, 182 Function priority..................................................... 35 Fusing Unit........................................................... 284 G General status......................
PCL6..................................................................... 272 PictBridge.................................................. 95, 96, 97 Placing originals.................................................... 84 Plain paper............................................................. 60 POP3 settings.......................................................259 Preprinted paper................................................... 60 Prepunched paper.................................................
U User code............................................................... 54 User restriction....................................................... 11 W Waste toner bottle...............................................278 Web Image Monitor........................................... 233 Where to put the machine.................................... 27 WIA...................................................................... 141 Wireless LAN settings.........................................
MEMO 375
MEMO 376 EN GB EN US M204-8611
EN GB EN US M204-8611 © 2013