Kir-C4(EXP)User Guide 修正報告 User Guide What You Can Do with This Machine 流用元分冊にあわせて、 全体的に最新の記載にしました。 Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting Appendix For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. Read this manual carefully before you use this machine and keep it handy for future reference.
Draft 2012/08/28
TABLE OF CONTENTS How to Read the Manuals................................................................................................................................. 6 Symbols Used in the Manuals.......................................................................................................................6 Model-Specific Information............................................................................................................................... 7 Names of Major Features............
Turning On/Off the Power.............................................................................................................................. 49 Turning On the Main Power........................................................................................................................49 Turning Off the Main Power........................................................................................................................49 When the Authentication Screen Is Displayed..................
Sending Originals Using the Exposure Glass (Immediate Transmission)................................................ 83 Canceling a Transmission................................................................................................................................84 Canceling a Transmission Before the Original Is Scanned...................................................................... 84 Canceling a Transmission While the Original Is Being Scanned.................................................
Deleting an E-mail Destination................................................................................................................. 113 Entering an E-mail Address Manually..................................................................................................... 114 Basic Procedure for Storing Scan Files........................................................................................................ 115 Checking a Stored File Selected from the List...............................
When Messages Are Displayed on Your Computer Screen..................................................................... 211 Messages Displayed When Using the Scanner Function...................................................................... 211 11. Appendix Trademarks.....................................................................................................................................................217 INDEX...............................................................................
How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information.
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CSL001 The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.
Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder 8 ADF kir-c4_com_user_guide_gb_00087307_eng.
1. What You Can Do with This Machine You can search for a description by what you want to do. Saving Paper BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server . Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server See "Combine Two Originals", Fax . . Printing received faxes on both sides of sheets (2 Sided Print) See "Two-Sided Printing", Fax .
1. What You Can Do with This Machine Converting Documents to Electronic Formats Easily BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan . Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan . Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan . Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan .
Registering Destinations Registering Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Entered Destinations to the Address Book", Fax . See "Registering a destination in the address book manually", Scan . Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax .
1. What You Can Do with This Machine Operating the Machine More Effectively BQX139S Registering and using frequently-used settings (Program) See "Registering Functions in a Program", Convenient Functions . Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions .
Customizing the [Home] Screen Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. CTL001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons. • You can display only the icons of functions and shortcuts that you use. • You can change the order of the function and shortcut icons.
1. What You Can Do with This Machine Making Copies Using Various Functions CMQ002 • You can reduce or enlarge the copy image. Auto Reduce/Enlarge function enables the machine to detect the original size automatically. Also, it enables the machine to select an appropriate reproduction ratio based on the paper size you specify. If the orientation of the original is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to match it with the copy paper.
Printing Data Using Various Functions Printing Data Using Various Functions CMQ004 • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application. See "Printing a PDF File Directly", Print . • You can print or delete print jobs stored on the machine's hard disk, which have been previously sent from computers using the printer driver.
1. What You Can Do with This Machine Utilizing Stored Documents You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server). CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer.
Sending and Receiving Faxes without Paper Sending and Receiving Faxes without Paper Reception You can store and save received fax documents as electronic formats in the machine's hard disk without printing them. CJQ604 You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents). • See "Confirming/Printing/Deleting Received and Stored Documents", Fax .
1. What You Can Do with This Machine CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings . • For details about how to use the function, see "Sending Fax Documents from Computers", Fax . 18 kir-c4_com_user_guide_gb_00087318_eng.
Sending and Receiving Faxes via the Internet Sending and Receiving Faxes via the Internet xxx@xxx.com xxx.xxx.xxx.xxx xxx@xxx.com xxx.xxx.xxx.xxx CJQ606 E-mail Transmission and Reception This machine converts scanned document images to e-mail format, and transmits and receives the e-mail data over the Internet. • To send a document, specify an e-mail address instead of dialing the destination telephone number (Internet Fax and e-mail transmission).
1. What You Can Do with This Machine • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings . 20 kir-c4_com_user_guide_gb_00087319_eng.
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed Sending and Receiving Faxes by Using the Machine without Fax Unit Installed You can send and receive faxes through a different machine's fax functions via a network (Remote Fax). CJQ612 • To use the remote fax function, install the fax connection unit on the client-side machine and remote machine. • The procedure for sending faxes is as same as that of for the machine with the fax unit.
1. What You Can Do with This Machine Using the Facsimile and the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Overview of E-mail Transmission Function", Fax . See "Basic Procedure for Sending Scan Files by E-mail", Scan . • You can send scan files directly to folders (Sending scan files by Scan to Folder). See "Overview of Folder Transmission Function", Fax .
Preventing Information Leakage (Security Functions) Preventing Information Leakage (Security Functions) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization. • By setting passwords, you can prevent unauthorized access via the network.
1. What You Can Do with This Machine Monitoring and Setting the Machine Using a Computer Using Web Image Monitor, you can check the machine's status and change the settings. CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings. • See "Using Web Image Monitor", Connecting the Machine/ System Settings .
Preventing Unauthorized Copying Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. CJQ613 • Using the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy. This can minimize the risk of confidential information being copied. Protected fax messages are grayed out before being transmitted or stored.
1. What You Can Do with This Machine 26 kir-c4_com_user_guide_gb_00087324_eng.
2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components Guide to Components (mainly Europe and Asia) • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view 1 2 5 6 3 7 8 4 9 CSL002 1. Exposure glass cover or ADF (The illustration shows the ADF.) Lower the exposure glass cover or the ADF over originals placed on the exposure glass.
2. Getting Started 2. Exposure glass Place originals face down here. 3. Ventilation holes Prevent overheating. 4. Main power switch To operate the machine, the main power switch must be on. If it is off, turn the switch on. 5. Control panel See p.34 "Guide to the Names and Functions of the Machine's Control Panel". 6. Internal Tray 1 Copied/printed paper and fax messages are delivered here. 7. Front cover Open to access the inside of the machine. 8. Paper trays Load paper here.
Guide to Names and Functions of Components 3. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 4. Bypass tray Use to copy or print on thick paper, OHP transparencies, envelopes, and label paper (adhesive labels). 5. Extender Pull this extender out when loading A4 , 81/2 × 11 or larger size paper in the bypass tray. 6. Lower right cover Open this cover when a paper jam occurs. 7. Lower paper tray right cover Open this cover when a paper jam occurs. 8.
2. Getting Started Front and left view 1 2 5 6 3 7 8 4 9 CSL002 1. ADF Lower the ADF over originals placed on the exposure glass. If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one. 2. Exposure glass Place originals face down here. 3. Ventilation holes Prevent overheating. 4. Main power switch To operate the machine, the main power switch must be on. If it is off, turn the switch on. 5. Control panel See p.
Guide to Names and Functions of Components 9. Lower paper trays Load paper here. For details, see p.32 "Guide to Functions of the Machine's Options". Front and right view 1 2 3 4 6 5 7 8 CSL003 1. Extender Raise the extender to support large paper. 2. Ventilation holes Prevent overheating. 3. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 4.
2. Getting Started Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options Europe and Asia) 1 2 4 3 (mainly 5 CSL004 1. Exposure glass cover Lower this cover over originals. 2. ADF Load a stack of originals here. They will feed in automatically. 3. Lower paper tray Holds up to 500 sheets of paper. 4. Lower paper trays Consists of two paper trays. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets. 5.
Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options America) (mainly North 1 4 3 2 CSL005 1. Handset Used as a receiver when a fax unit is installed. Allows you to use the On Hook Dial and Manual Dial functions. It also allows you to use the machine as a telephone. 2. Lower paper tray Holds up to 500 sheets of paper. 3. Lower paper trays Consists of two paper trays. Holds up to 1,000 sheets of paper. Each paper tray holds 500 sheets. 4.
2. Getting Started Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of the machine with options fully installed. 1 2 3 4 5 6 7 8 9 10 18 17 16 15 14 13 12 11 20 19 CMR606 1. [Home] key Press to display the [Home] screen. For details, see p.38 "How to Use the [Home] Screen". 2. Function keys No functions are registered to the function keys as a factory default. You can register often used functions, programs, and Web pages.
Guide to the Names and Functions of the Machine's Control Panel See "Registering Frequently Used Functions", Convenient Functions . • Press to program defaults for the initial display when modes are cleared or reset, or immediately after the main power switch is turned on. See "Changing the Default Functions of the Initial Screen", Convenient Functions . 6. Main power indicator The main power indicator goes on when you turn on the main power switch. 7.
2. Getting Started • Confidential File indicator Lights continuously while personal box data is being received. Blinks while Memory Lock file is being received. See "Personal Boxes" and "Printing a File Received with Memory Lock", Fax . 17. [Check Status] key Press to check the machine's system status, operational status of each function, and current jobs. You can also display the job history and the machine's maintenance information. 18.
Changing the Display Language Changing the Display Language You can change the language used on the display. English is set as default. 1. Press the [User Tools/Counter] key. CMR633 2. Press [ ]. 3. Press language key until the language you want to display appears. 4. Press the [User Tools/Counter] key. kir-c4_com_user_guide_gb_00087330_eng.
2. Getting Started How to Use the [Home] Screen The icons of each function are displayed on the [Home] screen. You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons. To display the [Home] screen, press the [Home] key. 5 1 6 7 2 8 3 4 9 CSL014 1. [Copier] Press to make copies.
How to Use the [Home] Screen 5. Home screen image You can display an image on the [Home] screen, such as a corporate logo. To change the image, see "Displaying the Image on the [Home] Screen", Convenient Functions . 6. [Printer] Press to make settings for using the machine as a printer. For details about how to make settings for the printer function, see Print . 7. [Scanner] Press to scan originals and save images as files. For details about how to use the scanner function, see Scan . 8.
2. Getting Started • You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions . Adding icons to the [Home] screen using Web Image Monitor 1. Start Web Image Monitor. For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings . 2. Log in to Web Image Monitor as an administrator. For details, see Security Guide . 3. Point to [Device Management], and then click [Device Home Management]. 4. Click [Edit Icons].
How to Use the [Home] Screen 3. Press [Edit Home]. 4. Press [Add Icon]. 5. Press [Select Icon to Add]. 6. Press [Program]. kir-c4_com_user_guide_gb_00087331_eng.
2. Getting Started 7. Press [Copier Program]. 8. Select the program you want to add. 9. Press [Select Destination]. 10. Specify the position where [Blank] is displayed. 42 kir-c4_com_user_guide_gb_00087331_eng.
How to Use the [Home] Screen 11. Press [Exit]. 12. Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the [Select Destination] screen to check the position on the simple screen. kir-c4_com_user_guide_gb_00087331_eng.
2. Getting Started Registering Functions in a Program Depending on the functions, the number of programs that can be registered is different. • Copier: 25 programs • Document Server: 25 programs • Facsimile: 100 programs • Scanner: 25 programs The following settings can be registered to programs: Copier: Density, paper tray, Orig. (Settings for Originals), Auto Reduce/Enlarge, Red./Enlg. (Reduce/ Enlarge), Other Func.
Registering Functions in a Program 3. Press the [Program] key. CMT001 4. Press [Program]. 5. Press the program number you want to register. 6. Enter the program name. 7. Press [OK]. 8. Press [Exit] twice.
2. Getting Started • Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten. • Program numbers with next to them already have settings made for them. • Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions and p.39 "Adding Icons to the [Home] Screen".
Registering Functions in a Program Program name Program description Effect Unified-size scan In [Send Settings], select [Mixed Sizes] under [Scan Size] and specify a paper size in [Reduce/ Enlarge]. You can skip the procedure to unify the print size when reprinting scanned data. Digital signature scan In [Send Settings], specify [PDF], [High Compress. PDF], or [PDF/A] in [File Type], and also specify [Digital Signature].
2. Getting Started • The names of programs given above are just examples. You can assign any name to a program according to your objectives. • Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended. 48 kir-c4_com_user_guide_gb_00087333_eng.
Turning On/Off the Power Turning On/Off the Power The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory may be lost if you turn this switch off.
2. Getting Started seconds or more before, and then turn it on again. Never turn the power back on immediately after turning it off. • Before unplugging the power cord plug, turn off the main power switch and make sure the main power switch indicator turns off. Not doing so may result in damage to the hard disk or memory, leading to malfunctions. • Do not turn off the power while the machine is in operation. Doing so may result in damage to the hard disk or memory, leading to malfunctions.
When the Authentication Screen Is Displayed When the Authentication Screen Is Displayed If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code. If you can use the machine, you can say that you are logged in.
2. Getting Started 1. Press [Login]. 2. Enter a Login User Name, and then press [OK]. 3. Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.
Placing Originals Placing Originals Placing Originals on the Exposure Glass (mainly Europe and Asia) • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. • Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF or the exposure glass cover. Be sure to lift the ADF or the exposure glass cover by more than 30 degrees.
2. Getting Started • Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged. 1. Lift the ADF. Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be detected correctly. 2. Place the original face down on the exposure glass. The original should be aligned to the rear left corner. Start with the first page to be scanned. 1 CSN001 1. Positioning mark 3. Lower the ADF.
Placing Originals 2. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page should be on the top. 1 2 CSN004 1. Limit mark 2. Original guide kir-c4_com_user_guide_gb_00087336_eng.
2. Getting Started 56 kir-c4_com_user_guide_gb_00087336_eng.
3. Copy This chapter describes frequently used copier functions and operations. For the information not included in this chapter, see Copy/ Document Server on the supplied CD-ROM. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top.
3. Copy 6. Press the [Start] key. When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF. Follow the messages that appear on screen. 7. When the copy job is finished, press the [Reset] key to clear the settings. 58 kir-c4_com_user_guide_gb_00087342_eng.
Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. Base Point The base point of reduce/enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner will be the base point. When it is placed in the ADF, the bottom left corner will be the base point.
3. Copy 1. Press [Red./Enlg.]. 2. Select a ratio, and then press [OK]. 3. Place the originals, and then press the [Start] key. Zoom You can specify the reproduction ratio in increments of 1%. CKN007 To specify a reproduction ratio, enter the ratio using the number keys or specify the ratio with [ ] or [ ]. This section describes how to enter the ratio using the number keys. 60 kir-c4_com_user_guide_gb_00087343_eng.
Reducing or Enlarging Originals 1. Press [Red./Enlg.]. 2. Press [Magnification Ratio]. 3. Enter the desired ratio with the number keys, and then press [ ]. 4. Press [OK] twice. 5. Place the originals, and then press the [Start] key. Auto Reduce/Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. CKN008 • You cannot use the bypass tray with this function.
3. Copy If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper (Rotate Copy). For example, to reduce A3 (11 × 17) originals to fit onto A4 (81/2 × 11) paper, select a paper tray containing A4 (81/2 × 11) paper, and then press [Auto Reduce/Enlarge]. The image is automatically rotated. For details about Rotate Copy, see "Rotate Copy", Copy/ Document Server .
Duplex Copying Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 • You cannot use the bypass tray with this function. There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page. The resulting copy image will differ according to the orientation in which you place your originals ( or ).
3. Copy Original Placing originals Orig.'s Orientation Orientation Copy Top to Top Top to Bottom 1. Press [Other Func.]. 2. Press [Duplex]. 3. Select [1 Sided 2 Sided] or [2 Sided document to be output. 2 Sided] according to how you want the To change the original or copy orientation, press [Orientation]. To specify the original orientation is whether readable or unreadable, press [Orig.'s Orientation]. 4. Press [OK] twice. 5. Place the originals, and then press the [Start] key.
Duplex Copying • Top to Top CKN011 • Top to Bottom CKN012 1. Press [Orientation]. 2. Select [Top to Top] or [Top to Bottom] for [Original] if the original is two-sided. 3. Select [Top to Top] or [Top to Bottom] for [Copy]. 4. Press [OK]. kir-c4_com_user_guide_gb_00087344_eng.
3. Copy Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.
Combined Copying CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. CKN014 • You cannot use the bypass tray with this function. There are four types of One-Sided Combine. 1 Sided 2 Originals Cmb. 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Cmb. 1 Side Copies four 1-sided originals to one side of a sheet. 2 Sided 2 Pages Cmb. 1 Side Copies one 2-sided original to one side of a sheet.
3. Copy 2 Sided 4 Pages Cmb. 1 Side Copies two 2-sided originals to one side of a sheet. 1. Press [Other Func.]. 2. Press [Combine]. 3. Select [1 Sided] or [2 Sided] for [Original]. If you selected [2 Sided], you can change the orientation by pressing [Orientation]. To specify the original orientation is whether readable or unreadable, press [Orig.'s Orientation]. 4. Press [Cmb. 1 Side]. 5. Select the number of originals to combine. 6. Press [OK] twice. 7. Select the paper tray. 8.
Combined Copying CKN074 • You cannot use the bypass tray with this function. There are four types of Two-Sided Combine. 1 Sided 4 Originals Cmb. 2 Sides Copies four 1-sided originals to one sheet with two pages per side. 1 Sided 8 Originals Cmb. 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. 2 Sided 4 Pages Cmb. 2 Sides Copies two 2-sided originals to one sheet with two pages per side. 2 Sided 8 Pages Cmb.
3. Copy 4. Press [Cmb. 2 Sides]. 5. Press [Orientation]. 6. Select [Top to Top] or [Top to Bottom] for [Original] and/or [Copy], and then press [OK]. 7. Select the number of originals to combine. 8. Press [OK] twice. 9. Select the paper tray. 10. Place the originals, and then press the [Start] key. 70 kir-c4_com_user_guide_gb_00087345_eng.
Copying onto Custom Size Paper from the Bypass Tray Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 148.0–600.0 mm (5.83–23.62 inches) and a vertical length of 90.0–305.0 mm (3.55–12.00 inches) can be fed in from the bypass tray. Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed. • When prints are delivered to Internal Tray 2: Horizontal length: 148.0–460.0 mm (5.83–18.
3. Copy Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray. Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see p.138 "Recommended Paper Sizes and Types".
Copying onto Envelopes 4. Specify the envelope size, and then press [OK] twice. 5. Place the originals, and then press the [Start] key. kir-c4_com_user_guide_gb_00087347_eng.
3. Copy Sort The machine assembles copies as sets in sequential order. • You cannot use the bypass tray with Rotate Sort. (mainly Europe and Asia) Depending on your model and which options are installed on it, the Rotate Sort function might not be available. For details, see "Functions Requiring Optional Configurations", Getting Started . To use the Rotate Sort function, two paper trays loaded with paper of the same size and type, but in different orientation ( ) are required.
Sort 1. Press [Other Func.]. 2. Press [ ]. 3. Press [Sort]. 4. Select [Sort] or [Rotate Sort], and then press [OK] twice. 5. Enter the number of copy sets using the number keys. 6. Place the originals, and then press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying. • This function can be used only when the Sort function is selected. 1. While "Copying..." is displayed, press the [Stop] key. 2. Enter the number of copy sets with the number keys. 3.
3. Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents from the Document Server screen. For details about the Document Server, see p.119 "Storing Data". Depending on which options are installed on your machine, this function might not be available.
4. Fax This chapter describes frequently used facsimile functions and operations. For the information not included in this chapter, see Fax on the supplied CD-ROM. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission. You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations. Multiple types of destination can be specified simultaneously.
4. Fax 3. Make sure [Immed. TX] is not highlighted. 4. Place the original into the ADF. 5. Configure the scan and transmission settings in [Send Settings]. 6. Specify a destination. You can enter the destination's number or address directly or select from the Address Book by pressing the destination key. If you make a mistake, press the [Clear] key, and then enter again. 7. When sending the same original to several destinations (broadcasting), specify the next destination. 8.
Basic Procedure for Transmissions (Memory Transmission) 7. Press the [ ] key. The machine dials the destination and starts transmission. Registering a Fax Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New Program]. 4. Press [Names]. 5. Press [Name]. The name entry display appears. 6. Enter the name, and then press [OK]. 7. Press [ ] to display [Title 1], [Title 2] and [Title 3]. 8.
4. Fax 12. Press [Fax Destination]. 13. Enter the fax number using the number keys, and then press [OK]. 14. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". To specify [SUB Code], [SEP Code], or [Sub-add./UUI], press [Adv. Features]. 15. Press [OK]. 16. Press [Exit]. 17. Press [OK]. 18. Press the [User Tools/Counter] key.
Basic Procedure for Transmissions (Memory Transmission) 8. Press [Clear], and then press [OK]. 9. Press [Exit]. 10. Press [OK]. 11. Press the [User Tools/Counter] key. kir-c4_com_user_guide_gb_00087352_eng.
4. Fax Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode is automatically switched to Memory Transmission. • It is recommended that you call the receivers and confirm with them when sending important documents. 1.
Transmitting while Checking Connection to Destination (Immediate Transmission) Sending Originals Using the Exposure Glass (Immediate Transmission) 1. Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. 6. Place the next original on the exposure glass within 10 seconds when you send multiple originals, and then repeat steps 4 and 5. Repeat this step for each page. 7. Press the [ ] key.
4. Fax Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Press the [Reset] key. CMK001 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned. 1. Press the [Stop] key. CMK002 2. Press [Cancel Scan.] or [Cancel TX].
Canceling a Transmission Canceling a Transmission After the Original Is Scanned (While a Transmission Is in Progress) Use this procedure to delete a file that is being sent after the original is scanned. All the scanned data is deleted from memory. 1. Press the [Stop] key. CMK002 You can also press [Comm. Status/Print], and then [Check/Stop Transmission File]. 2. Press [Standby File List]. 3. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it. 4.
4. Fax 1. Press [Comm. Status/Print]. 2. Press [Check/Stop Transmission File]. 3. Press [Display File List]. 4. Select the file you want to cancel. If the desired file is not shown, press [ ] or [ ] to find it. 5. Press [Cancel TX]. 6. Press [OK]. To cancel another file, repeat steps 4 through 6. 7. Press [Exit] three times. 86 kir-c4_com_user_guide_gb_00087354_eng.
Sending at a Specific Time (Send Later) Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time. Use Memory Transmission for this function. Immediate Transmission is not possible. • If the machine is switched off for about 12 hours, all fax documents stored in memory are lost.
4. Fax Storing a Document You can store and send a document at the same time. You can also just store a document. The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in the machine. A user name can be selected from the Address Book or entered manually. File Name You can specify a name for a stored document.
Storing a Document 5. Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. • Password Press [Password], enter a password using the number keys, and then press [OK]. Re-enter the password for confirmation, and then press [OK]. 6. Press [OK] twice.
4. Fax • On Hook Dial • Manual Dial 1. Press [Send Settings]. 2. Press [ ] four times, and then press [Select Stored File]. 3. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [File Name] to place the documents in alphabetical order. • Press [Date] to place the documents in order of programmed date. • Press [Queue] to arrange the order of the documents to be sent. To view details about stored documents, press [Details].
Printing the Journal Manually Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. All Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User Prints the results of communications by individual senders. 1. Press [Comm. Status/Print]. 2. Press [Print Journal]. 3. Select the printing method. 4.
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5. Print This chapter describes frequently used printer functions and operations. For the information not included in this chapter, see Print on the supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set. When the machine is connected to a client computer via parallel connection, the printer port is set to [LPT1].
5. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users. 1. On the [Start] menu, click [Devices and Printers]. 2.
Standard Printing Standard Printing • The default setting is duplex printing. If you want to print on only one side, select [Off] for the duplex setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete. In this case, check if the document was printed. When Using the PCL 6 Printer Driver 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2.
5. Print Locked Print Sending a Locked Print File 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Locked Print]. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box, and then enter a password in the "Password:" box. 7. Click [OK]. 8. Change any other print settings if necessary. 9. Click [OK]. 10.
Locked Print 2. Press the [Print Jobs] tab. 3. Press [Locked Jobs]. 4. Select the files you want to print. You can select all the Locked Print files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. 6. Enter the password using the number keys, and then press [OK]. 7. To change the print settings of the document, press [Det.Settings]. 8. Enter the number of copies using the number keys if necessary, and then press [Resume Prt.]. kir-c4_com_user_guide_gb_00087363_eng.
5. Print Hold Print Sending a Hold Print File 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, click [Hold Print]. 5. Click [Details...]. 6. Enter a User ID in the "User ID:" box. You can optionally set a file name of a Hold Print file. 7.
Hold Print 2. Press the [Print Jobs] tab. 3. Press [Hold Jobs]. 4. Select the files you want to print. You can select all the Hold Print files at once by pressing [All Jobs] after selecting a file. 5. Press [Print]. 6. To change the print settings of the document, press [Det.Settings]. 7. Enter the number of copies using the number keys if necessary, and then press [Resume Prt.]. kir-c4_com_user_guide_gb_00087364_eng.
5. Print Stored Print Sending a Stored Print File 1. Click the WordPad menu button in the upper left corner of the window, and then click [Print]. 2. In the "Select Printer" list, select the printer you want to use. 3. Click [Preferences]. 4. In the "Job Type:" list, select the print method to be used for Stored Print files. You can select four methods of Stored Print: To use the Stored Print (Shared) and Store and Print (Shared) functions, authentication must be enabled beforehand.
Stored Print Printing a Stored Print File Using the Control Panel • The stored documents are not deleted even after the printing has been completed. For the procedure to delete the documents, see "Deleting Stored Print files", Print . 1. Press the [Home] key on the top left of the control panel, and press the [Printer] icon on the [Home] screen. CMR612 2. Press the [Print Jobs] tab. 3. Press [Stored Jobs]. 4. Select the files you want to print.
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6. Scan This chapter describes frequently used scanner functions and operations. For the information not included in this chapter, see Scan on the supplied CD-ROM. Basic Procedure When Using Scan to Folder • Before performing this procedure, refer to "Preparation for Sending by Scan to Folder", Scan and confirm the details of the destination computer. Also refer to "Registering Folders", Connecting the Machine/ System Settings , and register the address of the destination computer to the address book. 1.
6. Scan • Press [Original], and then press [2 Sided]. • Press [Send Settings]. Select [Type of Original], and then press [Full Colour]. • Press [Send Settings]. Select [File Type], and then press [PDF]. 6. Specify the destination. You can specify multiple destinations. 7. Press the [Start] key.
Basic Procedure When Using Scan to Folder • If "Everyone" is left selected in step 6, the created shared folder will be accessible by all users. This is a security risk, so we recommend that you give access rights only to specific users. Use the following procedure to remove "Everyone" and specify user access rights. 1. Create a folder, just as you would create a normal folder, in a location of your choice on the computer. 2. Right-click the folder, and then click [Properties].
6. Scan 7. In the [Select Users or Groups] window, click [OK]. 8. In the [Groups or user names:] list, select a group or user, and then, in the [Allow] column of the permissions list, select either the [Full Control] or [Change] check box. 9. Press [OK] twice. Registering an SMB Folder 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New Program]. 4. Press [Names]. 5. Press [Name]. The name entry display appears. 6. Enter the name, and then press [OK]. 7.
Basic Procedure When Using Scan to Folder 11. Press [Auth. Info]. 12. Press [Folder Authentication]. 13. Press [Specify Other Auth. Info]. When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in [Default User Name/Password (Send)] of File Transfer settings are applied. 14. Press [Change] under "Login User Name". 15. Enter the login user name of the destination computer, and then press [OK]. 16. Press [Change] under "Login Password". 17.
6. Scan 27. Press [OK] three times. 28. Press the [User Tools/Counter] key. Locating the SMB folder manually 1. Press [Enter] under "Path". 2. Enter the path where the folder is located. For example: if the name of the destination computer is "User", and the folder name is "Share", the path will be \\User\Share. If the network does not allow automatic obtaining of IP addresses, include the destination computer's IP address in the path. For example: if the IP address of the destination computer is "192.
Basic Procedure When Using Scan to Folder You can press [Up One Level] to switch between levels. 4. Select the folder you want to register. 5. Press [OK] four times. Deleting an SMB Registered Folder 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [Change]. 4. Press [Folder]. 5. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys.
6. Scan Entering the Path to the Destination Manually 1. Press [Manual Entry]. 2. Press [SMB]. 3. Press [Enter] in [Destination]. 4. Press [Enter] on the right side of the path field. 5. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer name is "desk01": \\desk01\user 6. Press [OK]. 7. Depending on the destination setting, enter the user name for logging in to the computer.
Basic Procedure for Sending Scan Files by E-mail Basic Procedure for Sending Scan Files by Email 1. Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on the [Home] screen. CMR612 2. Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key. 3. Press the [Email] tab. 4. Place originals. 5. If necessary, select [Send Settings] or [Original], and specify scan settings according to the original you want to scan.
6. Scan 8. To use the Message Disposition Notification function, select [Send Settings], press [ ] four times, and then press [Reception Notice]. If you select [Reception Notice], the selected e-mail sender will receive e-mail notification when the e-mail recipient has opened the e-mail. 9. Press the [Start] key. Registering an E-mail Destination 1. Press the [User Tools/Counter] key. 2. Press [Address Book Mangmnt]. 3. Press [New Program]. 4. Press [Names]. 5. Press [Name].
Basic Procedure for Sending Scan Files by E-mail 12. Press [Email Address]. 13. Enter the e-mail address. 14. Press [OK]. 15. Press [Use Email Address for], and then select [Email/Internet Fax Dest.] or [Internet Fax Destination Only]. If [Email/Internet Fax Dest.] is specified, registered e-mail addresses appear in both the internet fax address display and E-mail address display on the fax function screen, and in the address display on the scanner function screen.
6. Scan 4. Press [Email]. 5. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. 6. Press [Email]. 7. Press [Email Address]. 8. Press [Delete All], and then press [OK]. 9. Press [Exit]. 10. Press [OK]. 11. Press the [User Tools/Counter] key. Entering an E-mail Address Manually 1. Press [Manual Entry]. 2.
Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files • You can specify a password for each stored file. Files that are not password-protected can be accessed by other users on the same local area network using DeskTopBinder. We recommend that you protect stored files from unauthorized access by specifying passwords. • Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files.
6. Scan Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. • Password Press [Password], enter a password, and then press [OK]. Re-enter the password for confirmation, and then press [OK]. 8. Press [OK] twice. 9. If necessary, press [Send Settings] or [Original] to configure settings for resolution and scan size.
Specifying the File Type Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a memory storage device. You can select one of the following file types: • Single Page: [PDF], [High Compress.
6. Scan Specifying Send Settings 1. Press [Send Settings]. 2. Specify resolution, scan size, and other settings, as required. 3. Press [OK]. 118 kir-c4_com_user_guide_gb_00087372_eng.
7. Document Server This chapter describes frequently used Document Server functions and operations. For the information not included in this chapter, see Copy/ Document Server on the supplied CD-ROM. Storing Data This section describes the procedure for storing documents on the Document Server. • A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users.
7. Document Server 1. Press the [Home] key on the top left of the control panel, and press the [Document Server] icon on the [Home] screen. CMR612 2. Press [To Scanning Scrn.]. 3. Press [User Name]. 4. Specify a user name, and then press [OK]. The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name. 5. Press [File Name]. 6. Enter a file name, and then press [OK]. 7. Press [Password]. 8.
Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [2 Sided: Top to Top], [2 Sided: Top to Bottom] • [Sort], [Rotate Sort] • [Margin Adjustment] For details about each function, see Copy/ Document Server . 1. Select a document to be printed. 2. When printing two or more documents at a time, repeat step 1. Up to 30 documents can be printed. 3.
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8. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations. For the information not included in this chapter, see Connecting the Machine/ System Settings on the supplied CD-ROM or Web Image Monitor Help. Displaying Top Page This section explains the Top Page and how to display Web Image Monitor. • When entering an IPv4 address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10". 1.
8. Web Image Monitor 3. Refresh/Help (Refresh): Click at the upper right in the work area to update the machine information. Click the Web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents. 4. Basic Information area Displays the basic information of the machine. 5. Work area Displays the contents of the item selected in the menu area. 124 kir-c4_com_user_guide_gb_00087379_eng.
Viewing Received Fax Documents Using Web Image Monitor Viewing Received Fax Documents Using Web Image Monitor 1. Start Web Image Monitor. 2. Click [Fax Received File] on the [Print Job/Stored File] menu in the left pane. 3. If you have programmed a user code for the stored reception file, enter the code, and then press [OK]. If the programmed user code was deleted from the Address Book, a message indicating incorrect user code entry appears. If this is the case, reprogram a user code. 4.
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9. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Loading Paper into Paper Trays Every paper tray is loaded in the same way. In the following example procedure, paper is loaded into Tray 1. • If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place. • Check the paper edges are aligned at the right side.
9. Adding Paper and Toner 3. Square the paper and load it print side up. Do not stack paper over the limit mark. CSN009 4. Align the end fence gently against the paper you loaded. CSN010 5. Carefully slide the paper tray fully in. • Various sizes of paper can be loaded in the paper trays by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in the Paper Trays", Paper Specifications and Adding Paper . 128 kir-c4_com_user_guide_gb_00087383_eng.
Loading Paper into the Bypass Tray Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. • The maximum number of sheets you can load at the same time depends on paper type. Do not stack paper over the limit mark. For the maximum number of sheets you can load, see p.138 "Recommended Paper Sizes and Types". 1. Open the bypass tray. CSN005 2. Insert the paper face down until you hear the beep.
9. Adding Paper and Toner • When loading thick paper or OHP transparencies, specify the paper size and the paper type. • Letterhead paper must be loaded in a specific orientation. For details, see p.135 "Loading Orientation-fixed Paper or Two-sided Paper". • You can load envelopes into the bypass tray. Envelopes must be loaded in a specific orientation. For details, see p.145 "Envelopes". • Specify the sizes of paper that are not automatically detected.
Loading Paper into the Bypass Tray Specifying regular sizes using the control panel 1. Press the [User Tools/Counter] key. CMR633 2. Press [Tray Paper Settings]. 3. Press [ ]. 4. Press [Printer Bypass Paper Size]. 5. Select the paper size. 6. Press [OK]. 7. Press the [User Tools/Counter] key. kir-c4_com_user_guide_gb_00087384_eng.
9. Adding Paper and Toner Specifying a custom size paper using the control panel 1. Press the [User Tools/Counter] key. CMR633 2. Press [Tray Paper Settings]. 3. Press [ ]. 4. Press [Printer Bypass Paper Size]. 5. Press [Custom Size]. If a custom size is already specified, press [Change]. 6. Press [Vertical]. 7. Enter the vertical size using the number keys, and then press [ ]. 8. Press [Horizontal]. 9. Enter the horizontal size using the number keys, and then press [ ]. 10. Press [OK] twice. 11.
Loading Paper into the Bypass Tray • Usually only one side of OHP transparencies can be used for printing. Be sure to load them with the print side down. • When printing onto OHP transparencies, remove printed sheets one by one. 1. Press the [User Tools/Counter] key. CMR633 2. Press [Tray Paper Settings]. 3. Press [ ]. 4. Press [Printer Bypass Paper Size], and then specify the paper size. 5. Press [OK]. 6. Press [Paper Type: Bypass Tray]. 7. Press [Paper Type]. 8. Select the paper type.
9. Adding Paper and Toner • For details about paper thickness, see "System Settings", Connecting the Machine/ System Settings . 134 kir-c4_com_user_guide_gb_00087384_eng.
Loading Orientation-fixed Paper or Two-sided Paper Loading Orientation-fixed Paper or Two-sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools In [Tray Paper Settings], specify [Letterhead] for [Paper Type] of the paper tray you want to use.
9. Adding Paper and Toner Original orientation Exposure glass ADF Readable orientation Unreadable orientation • Copy • Scanner • Paper orientation • Copier mode When placing originals in the ADF and copying on orientation-fixed paper from the bypass tray, specify the paper size.
Loading Orientation-fixed Paper or Two-sided Paper Print side Paper trays Bypass tray One-sided Two-sided Unavailable • In copier mode: • For details about how to make two-sided copies, see p.63 "Duplex Copying". • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting], you must specify [Letterhead] as the paper type in the printer driver's settings.
9. Adding Paper and Toner Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a paper jam may occur. • Do not use paper designed for inkjet printers, as these may stick to the fusing unit and cause a misfeed. • When you load OHP transparencies, check the front and back of the sheets, and place them correctly, or a misfeed might occur.
Recommended Paper Sizes and Types Trays 1 and 2 (mainly North America) Paper type and weight Paper size 60–105 g/m2 (16–28 lb. Bond) Paper sizes that can be detected automatically: Plain Paper–Middle Thick 11 × 17 , 81/2 × 14 , 81/2 × 11 , 71/4 × 101/2 , 51/2 × 1 8 /2 , A4 , B5 JIS 60–105 g/m2 (16–28 lb.
9. Adding Paper and Toner Paper type and weight Paper size Paper capacity 60–105 g/m2 (16–28 lb. Bond) Select the paper size using Plain Paper–Middle Thick A5 , B6 JIS , 11 × 17 , 81/2 × 14 , 81/2 × 13 , 81/2 × 11 , 81/4 × 14 , 81/4 × 13 , 500 sheets the System Settings menu: 8 × 13 , 8 × 101/2 , 8 × 10 , 71/4 × 101/2 , 51/2 × 81/2 , 8K , 16K , 11 × 15 , 11 × 14 , 10 × 15 , 10 × 14 60–105 g/m2 (16–28 lb. Bond) Custom size*1: Vertical: 182.0–297.0 mm Plain Paper–Middle Thick Horizontal: 148.
Recommended Paper Sizes and Types Paper type and weight Paper size 60–105 g/m2 (16–28 lb. Bond) Custom size*1: Vertical: 7.17–11.69 inches Plain Paper–Middle Thick Horizontal: 5.83–17.00 inches Paper capacity 500 sheets *1 When loading paper with a vertical length of more than 279 mm (11.0 inches) in the paper trays, use paper that has a horizontal width of 420 mm (16.6 inches) or less. Bypass tray (mainly Europe and Asia) Paper type and weight Paper size Paper capacity 60–162 g/m2 (16 lb.
9. Adding Paper and Toner *1 When loading thick paper in the bypass tray, do not stack paper over the limit mark. The number of sheets you can load in the bypass tray varies depending on the weight and condition of the paper. *2 For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server . For printer mode, see p.131 "Specifying regular sizes using the control panel". *3 Enter the paper size.
Recommended Paper Sizes and Types Paper type and weight Envelopes Paper size Paper capacity *5 Paper sizes that can be detected automatically: 41/8 × 91/2 , 37/8 × 71/2 , C5 Env , C6 Env , DL Env *1 When loading thick paper in the bypass tray, do not stack paper over the limit mark. The number of sheets you can load in the bypass tray varies depending on the weight and condition of the paper. *2 For copier mode, see "Copying onto Regular Size Paper from the Bypass Tray", Copy/ Document Server .
9. Adding Paper and Toner • Flatten out curled sheets before loading them. • Depending on the paper sizes and types, the copy/print speed may be slower than usual. • When loading envelopes, see p.145 "Envelopes". • When loading thick paper of 106–162 g/m2 (28 lb. Bond–90 lb. Index), see p.144 "Thick Paper". • When copying or printing onto letterhead paper, the paper placing orientation is different depending on which function you are using. For details, see p.
Recommended Paper Sizes and Types When loading thick paper of 106–162 g/m2 (28 lb. Bond-90 lb. Index) in the bypass tray, follow the recommendations below to prevent misfeeds and loss of image quality. • Jams and misfeeds can occur when printing on thick smooth paper. To prevent such problems, be sure to fan smooth paper thoroughly before loading them. If paper continues to become jammed or feed in together even after they are fanned, load them one by one from the bypass tray.
9. Adding Paper and Toner • Before loading envelopes, press down on them to remove any air from inside, flatten out all four edges. If they are bent or curled, flatten their leading edges (the edge going into the machine) by running a pencil or ruler across them. • When loading envelopes, do not stack paper over the limit mark. If you squeeze extra envelopes into the bypass tray, misfeeds might occur. In copier mode When copying onto envelopes, load them according to the applicable orientation shown below.
Recommended Paper Sizes and Types How to load envelopes Types of envelopes Bypass tray Side-opening envelopes • Flaps: open • Bottom side of envelopes: toward the left of the machine • Side to be printed: face down Side-opening envelopes • Flaps: closed • Bottom side of envelopes: toward the front of the machine • Side to be printed: face down When loading envelopes, select "Envelope" as the paper types using both the User Tools and printer driver, and specify the thickness of envelopes.
9. Adding Paper and Toner • High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased. • Depending on the environment, copying or printing on envelopes may wrinkle them even if they are recommended. • Certain types of envelopes might come out creased, dirtied, or misprinted. If you are printing a solid color on an envelope, lines may appear where the overlapped edges of the envelope make it thicker. 148 kir-c4_com_user_guide_gb_00087390_eng.
Adding Toner Adding Toner This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame. • Do not store toner (new or used) or toner containers anywhere near naked flames. Doing so risks fire and burns. Toner will ignite on contact with naked flame.
9. Adding Paper and Toner • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water.
Adding Toner Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents. • If number of communications executed after the toner has run out and not listed in the automatically output Journal exceeds 200, communication is not possible. 1.
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10. Troubleshooting This chapter describes basic troubleshooting procedures. Indicators This section describes the indicators displayed when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. Indicator : Paper Misfeed indicator Status Appears when a paper misfeed occurs. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting . : Original Misfeed indicator Appears when an original misfeed occurs.
10. Troubleshooting When an Indicator for the [Check Status] Key Is Lit If an indicator for the [Check Status] key lights up, press the [Check Status] key to display the [Check Status] screen. Check the status of each function in the [Check Status] screen. [Check Status] screen 1 2 3 4 CSU002 1. [Mac/ApliStat] tab Indicates the status of the machine and each function. 2. Status icons Each icon that can be displayed is described below: : The function is performing a job.
When an Indicator for the [Check Status] Key Is Lit Problem Causes Solutions Documents and reports do not print out. The paper output tray is full. Remove the prints from the tray. Documents and reports do not print out. There is no paper left. Load paper. For details about loading paper, see "Loading Paper", Paper Specifications and Adding Paper . An error has occurred. A function which has the status "Error Occurred" in the [Check Status] screen is defective.
10. Troubleshooting Panel Tone The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions. Beep pattern Meaning Causes Single short beep Panel/screen input accepted. A control panel or screen key was pressed. Short, then long beep Panel/screen input rejected. An invalid key was pressed on the control panel or screen, or the entered password was incorrect.
When You Have Problems Operating the Machine When You Have Problems Operating the Machine This section describes common problems and messages. If other messages appear, follow the instructions displayed. Problem The [Facsimile] or [Scanner] icon does not appear on the [Home] screen even though the copier screen appears when the machine is turned on using the main power switch. Causes Solutions Functions other than the copier function are not yet ready.
10. Troubleshooting Problem Causes Solutions "Please wait." appears. This message appears when Wait for a while. If the machine is not you press the [Energy Saver] ready in five minutes, turn off the main key. power switch and make sure the main power indicator turns off. Wait at least ten seconds and then turn the main power switch on again. If the machine is still not ready in five minutes, contact your service representative. "Please wait." appears.
When You Have Problems Operating the Machine Problem "Please wait." appears. Causes This message appears when you change the toner cartridge. Solutions • Wait until the message disappears. Do not turn off the main power switch while the message is displayed. • If the machine is not ready in five minutes, turn off the main power switch and make sure the main power indicator turns off. Wait at least ten seconds and then turn the main power switch on again.
10. Troubleshooting Problem "You do not have the privileges to use this function." continues to be displayed even though you have entered a valid user name. An error message remains, even if misfed paper is removed. Causes Solutions The logged in user name For details about how to set does not have permission for permissions, see Security Guide the selected function. • When a misfeed message appears, it remains until you open and close the cover as required. .
When You Have Problems Operating the Machine Problem Misfeeds occur frequently. Causes Solutions The tray's side or end fences may not be set properly. • Remove misfed paper. For details about removing jammed paper, see "Removing Jammed Paper", Troubleshooting . • Check that the side or end fences are set properly. Also, check that the side fences are locked. For details about setting the side and end fences, see "Changing the Paper Size", Paper Specifications and Adding Paper .
10. Troubleshooting Problem Causes Solutions "Turn main Power Switch off" The machine does not shut appears. down normally when the main power switch is turned off, and then immediately turned on. Turn off the main power switch and make sure the main power indicator turns off. Wait at least 10 seconds and then turn the main power switch on again. "Shutting down... Please wait. Main power will be turned off automatically. Maximum waiting time: 2 minute(s)" appears.
When You Have Problems Operating the Machine Problem Causes Solutions "Home is in use by another function." appears. The [Home] screen is being edited by another function. Wait for a while, and then try to create the shortcut on the [Home] screen again. "The image data size is not valid. See the manual for required data." appears. The image data size is not valid. For details about the image data size for shortcut images, see "Customizing the [Home] Screen", Convenient Functions .
10. Troubleshooting When Messages Are Displayed on the Control Panel Messages Displayed When Using the Copy/Document Server Function This section describes the machine's main messages. If other messages appear, follow their instructions. • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. For details about recommended paper, see p.138 "Recommended Paper Sizes and Types". • For messages that are not listed here, see p.
When Messages Are Displayed on the Control Panel Message Causes Solutions "Check paper size." An irregular paper size is set. "2 Sided Copy is not available with this paper size. Select another paper size or cancel 2 Sided Copy." A paper size not available in Select a proper paper size. For details Duplex mode has been about Duplex mode, see "Duplex selected. Copying", Copy/ Document Server . "Exceeded max. number of pages per file.
10. Troubleshooting Message Causes Solutions "Please wait." The destination list is being updated from the network using Web Image Monitor. Wait until the message disappears. Do not turn off the main power switch while this message is displayed. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this message is displayed. "Please wait.
When Messages Are Displayed on the Control Panel When the memory becomes full while using the copy/document server function Message Causes Solutions "Memory is full. nn originals have been scanned. Press [Print] to copy scanned originals." The scanned originals exceed the number of pages that can be stored in memory. • Press [Print] to copy scanned originals and cancel the scanning data. "nn" in the message represents a changeable number. "Press [Continue] to scan and copy remaining originals.
10. Troubleshooting Message Causes Solutions "Connection with the The name of the computer or Check that the computer name and the destination has failed. Check folder entered as the folder name for the destination are the settings. Entered path destination is wrong. correct. name might be incorrect, or firewall and security settings might be blocking network connectivity." "Check whether there are any network problems.
When Messages Are Displayed on the Control Panel Message "Check whether there are any network problems." Causes Cannot access SIP server. [13-18] Solutions • Check that the correct SIP Server IP Address is listed in [SIP Settings] of [Facsimile Features]. For details about SIP Settings, see "Initial Settings", Fax . • For details about network problems, contact your administrator. "Check whether there are any network problems." [13-24] "Check whether there are any network problems.
10. Troubleshooting Message "Check whether there are any network problems." [14-01] Causes Solutions The DNS server, SMTP server, or folder specified for transfer to was not found, or the destination for Internet Fax around (not through) the SMTP server could not be found. • Check that the following settings in [System Settings] are listed correctly.
When Messages Are Displayed on the Control Panel Message "Check whether there are any network problems." [14-09] Causes Solutions E-mail transmission was refused by SMTP authentication, POP before SMTP authentication, or login authentication of the computer in which the folder for transfer is specified. • Check that User Name and Password for the following settings in [System Settings] are listed correctly.
10. Troubleshooting Message "Check whether there are any network problems." Causes No POP3/IMAP4 server address is registered. [15-01] Solutions • Check that the correct Server Name or Server Address is listed in [POP3/IMAP4 Settings] of [System Settings]. For details about POP3/IMAP4 Settings, see "File Transfer", Connecting the Machine/ System Settings . • For details about network problems, contact your administrator. "Check whether there are any network problems.
When Messages Are Displayed on the Control Panel Message "Check whether there are any network problems." Causes Solutions Cannot find the DNS server or POP3/IMAP4 server.
10. Troubleshooting Message Causes "Check whether there are any network problems." • No IP address has been registered. [16-00] • A network is not connected properly. Solutions • Check that the correct IP address is specified for the machine in [System Settings]. For details about IP address, see "Interface Settings", Connecting the Machine/ System Settings . • For details about network problems, contact your administrator. "Connection with LDAP server has failed. Check the server status.
When Messages Are Displayed on the Control Panel Message "Exceeded time limit for LDAP server search. Check the server status." Causes A network error has occurred and connection has failed. Solutions • Try the operation again. If the message is still shown, the network may be busy. • Check that the correct settings for LDAP server are listed in [Administrator Tools] of [System Settings]. For details about LDAP server, see "Programming the LDAP server", Connecting the Machine/ System Settings .
10. Troubleshooting Message 176 Causes Solutions "Put original back, check it and press the Start key." Original jammed during Memory Transmission. Press [Exit], and then send the documents again. "Some invalid destination(s) contained. Do you want to select only valid destination(s)?" The specified group contains In the message that appears at each fax destinations, e-mail transmission, press [Select].
When Messages Are Displayed on the Control Panel Message "Authentication with rmt machine failed. Check rmt machine's auth settings." Causes Authentication failed while using the remote fax function. The likely causes are as follows: Solutions For details about user authentication, see Security Guide . • An attempt was made to connect to a device that does not support the remote function. • User authentication on the remote machine has failed. "Connection with remote machine failed.
10. Troubleshooting Message "Connection with remote machine failed. Check the remote machine status." Causes • User authentication of the device connected via the remote fax function has failed. Solutions For details about user authentication and how to set permissions, see Security Guide . • The user does not have permission to use the function on the remote machine. "Connection with remote machine failed. Check the remote machine status.
When Messages Are Displayed on the Control Panel Message Causes Solutions "The HDD of the remote machine is full." The hard disk became full after using the remote fax function to scan an original. Delete unnecessary files. "Specified operation cannot be performed. The file is in use or the file transmission has completed." When you attempt to check the status of a job on the remote machine from your machine, the job had already been sent. To check the details of a job, under [Comm.
10. Troubleshooting Message Causes Solutions "The specified dest. for Email TX Result, which is registered to program, contains a dest. that has a encryption certificate that is not currently valid. The dest. cannot be recalled." The user certificate (destination certificate) has expired. A new user certificate must be installed. For details about the user certificate (destination certificate), see Security Guide .
When Messages Are Displayed on the Control Panel Message Causes Solutions "The specified destinations for Email TX Result, which is registered to the program, contain a destination(s) that has no encryption certificate." There is no user certificate (destination certificate). For details about the user certificate (destination certificate), see Security Guide . "The device certificate used for the S/MIME signature is not currently valid. XXX which is registered to the program cannot be recalled.
10. Troubleshooting Message Causes Solutions "The Digital Signature's device certificate is not currently valid. The email destination(s) which is registered to the program cannot be recalled." The device certificate (PDF with digital signature) has expired. A new device certificate (PDF with digital signature) must be installed. For details about how to install a device certificate (PDF with digital signature), see Security Guide .
When Messages Are Displayed on the Control Panel When the memory becomes full while using the facsimile function Message "Memory is full. Cannot scan more. Transmission will be stopped." Causes The memory is full. Solutions If you press [Exit], the machine returns to standby mode and starts transmitting the stored pages. Check the pages that have not been sent using the Communication Result Report, and then resend those pages.
10. Troubleshooting Message Status "Ready" This is the default ready message. The machine is ready for use. No action is required. "Resetting job..." The machine is resetting the print job. Wait until "Ready" appears on the display panel. "Setting change..." The machine is changing settings. You cannot use the control panel while this message is displayed. Wait a while. "Waitg. for prt.data" The machine is waiting for the next data to print. Wait a while. "Job suspended.
When Messages Are Displayed on the Control Panel Message "Cannot connect with the Bluetooth interface. Check the Bluetooth interface." Causes Solutions • The Bluetooth interface unit was installed while the machine was turned on. Turn off the main power switch, and then confirm that the Bluetooth interface unit was installed correctly. And then, turn on the main power • The Bluetooth interface switch again.
10. Troubleshooting Message "Hardware Problem: Wireless Card" (A "wireless LAN board" or "Bluetooth interface unit" is referred to as a "wireless card".) "Out of paper in n. Load paper of the following size and type. To cancel the current job, press [Job Reset]." Causes Solutions • The Bluetooth interface unit was connected while the machine was turned on. Turn off the main power switch, and then confirm the Bluetooth interface unit is inserted correctly. And then, turn on the main power switch again.
When Messages Are Displayed on the Control Panel Message "Problems with the wireless board. Please call service." (A "wireless LAN board" or "Bluetooth interface unit" is referred to as a "wireless board".) "The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted." Causes Solutions The machine has detected a Bluetooth failure, or it could not detect a Bluetooth interface unit. It may be incorrectly installed.
10. Troubleshooting Messages during Direct print from a removable memory device Message "Unable to access the specified memory storage device." "Exceeded the limit value for total data size of the selected files. Cannot select more files." Causes The memory device used cannot be recognized. • The size of the selected file exceeds 1 GB. • The total size of the selected files exceeds 1 GB.
When Messages Are Displayed on the Control Panel Message Causes Solutions "98: Error" The machine could not access the hard disk correctly. Turn off the main power switch, and then back on again. If the message appears frequently, contact your service representative. "Address Book is currently in use by another function. Authentication has failed." The machine currently cannot perform authentication because the Address Book is being used by another function.
10. Troubleshooting Message Causes Solutions "Classification Code is incorrect." The classification code has not been entered, or the classification code has been entered incorrectly. Enter the correct classification code. "Classification Code is incorrect." The classification code is not supported with the printer driver. Select Optional for classification code. For details about how to specify classification code settings, see "Configuring Classification Codes", Print .
When Messages Are Displayed on the Control Panel Message "Document Server is not available to use. Cannot store." Causes You cannot use the Document Server function. Solutions • For details about using Document Server function, contact your administrator. • For details about how to set permissions, see Security Guide . "Duplex has been cancelled." Duplex printing was canceled. • Select the proper paper size for the duplex function.
10. Troubleshooting Message 192 Causes Solutions "Exceeded max. number of files. (Auto)" While using the error job store function to store Normal Print jobs as Hold Print files, the maximum file capacity for file storage or Hold Print file management (automatic) was exceeded. Delete Hold Print files (automatic) or unneeded files stored in the machine. "Exceeded max. number of pages of Document Server. Cannot store." The maximum page capacity of the Document Server was exceeded.
When Messages Are Displayed on the Control Panel Message "HDD is full." Causes The hard disk became full while printing a Sample Print, Locked Print, Hold Print, or Stored Print file. "HDD is full." When printing with the PostScript 3 printer driver, the hard disk capacity for fonts and forms has been exceeded. "HDD is full. (Auto)" The hard disk became full while using the error job store function to store Normal Print jobs as Hold Print files. "I/O buffer overflow.
10. Troubleshooting Message "Insufficient Memory" Causes A memory allocation error occurred. Solutions PCL 5e Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver Help. PCL 6 On the printer driver's [Detailed Settings] tab, click [Print Quality] in "Menu:", and then select [Raster] in the "Vector/Raster:" list. In some cases, it will take a long time to complete a print job.
When Messages Are Displayed on the Control Panel Message Causes Solutions "The selected paper size is not supported. This job has been cancelled." Job Reset is automatically performed if the specified paper size is incorrect. Specify the correct paper size, and then print the file again. "Sending data failed." The machine received a command to stop transmission from the printer driver. Check if the computer is working correctly.
10. Troubleshooting Messages during Direct print from a removable memory device Message "99: Error" Causes Solutions This data cannot be printed. The specified data is either corrupt or not supported by the Direct printing function from removable memory devices. Check that the data is valid. For details about the kinds of data supported by the Direct printing function from removable memory devices, see "Direct Printing from a Removable Memory Device", Print .
When Messages Are Displayed on the Control Panel Message "Cannot detect the size of original. Select scan size." Causes The original placed on the exposure glass is a nonstandard size. Solutions • Place the original correctly. • Specify the scan size. • When placing an original directly on the exposure glass, the lifting/ lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by 30 degrees or more.
10. Troubleshooting Message Causes Solutions "Cannot start scanning The [Take no action] setting because communication was has been selected on the failed." client computer, forcing the client computer to remain inactive when it receives scan data. Open scanner properties, click the [Events] tab, and then select [Start this program] as the computer's response on receipt of scan data. For details, see your operating system's Help. "Cannot start scanning. Check the setting(s) on the PC.
When Messages Are Displayed on the Control Panel Message "Connection with LDAP server has failed. Check the server status." Causes A network error has occurred and connection has failed. Solutions • Try the operation again. If the message is still shown, the network may be busy. • Check that the correct settings for LDAP server are listed in [Administrator Tools] of [System Settings]. For details about LDAP server, see "Programming the LDAP server", Connecting the Machine/ System Settings .
10. Troubleshooting Message Causes "Exceeded max. email size. Sending email has been cancelled. Check [Max. Email Size] in Scanner Features." The file size per page has reached the maximum email size specified in [Scanner Features]. "Exceeded max. number to display. Max. No.: n" Search results have exceeded the max. displayable number. Search again after changing the search conditions. "Exceeded max. data capacity. Check the scanning resolution, then press the Start key again.
When Messages Are Displayed on the Control Panel Message Causes Solutions "Exceeded max. number of alphanumeric characters." The maximum enterable number of alphanumeric characters has been exceeded. Check the maximum number of characters which can be entered, and then enter it again. For details about the maximum enterable number of characters, see "Values of Various Set Items for Transmission/Storage/ Delivery Function", Scan . "Exceeded max. number of files which can be sent at the same time.
10. Troubleshooting Message Causes Solutions "Exceeded max. page capacity per file. Press [Write] to write the scanned data to the memory storage device, or press [Cancel] to delete." The scan could not be completed because the maximum number of pages that can be scanned by this machine was exceeded during writing to the memory device. Reduce the number of documents to be written to the memory device, and then try again. "Exceeded maximum number of files to store. Delete all unnecessary files.
When Messages Are Displayed on the Control Panel Message "Memory is full. Cannot scan. The scanned data will be deleted." Causes Because of insufficient hard disk space, the first page could not be scanned. Solutions • Wait for a while, and then retry the scan operation. • Reduce the scan area or scanning resolution. For details about changing scan area and scanning resolution, see "Various Scan Settings", Scan . • Delete unneeded stored files.
10. Troubleshooting Message 204 Causes Solutions "Orig. scanned for diffrnt fnctn." A function of the machine other than the Scanner function is being used such as the Copier function. Cancel the job that is being processed. For example, press [Exit], and then press the [Home] key. Next, press the [Copier] icon on the [Home] screen, and then press the [Stop] key. When the message appears on the screen, follow the instructions to cancel the job. "Output buffer is full.
When Messages Are Displayed on the Control Panel Message Causes "Some destinations cannot receive encrypted files. Sending to these destinations may be unsafe." If you have selected multiple destinations including destinations for which encryption has not been configured, e-mail sent to those destinations will not be encrypted even if you specify encryption. Using Web Image Monitor, check the file encryption settings for all destinations. "Some destinations will receive automatically encrypted files.
10. Troubleshooting Message Causes "The entered file name The file name contains a contains invalid character(s). character that cannot be Enter the file name again used. using any of the following 1 byte characters. " 0 to 9 ", " A to Z ", " a to z ", " . - _"" Solutions • Check the file name specified at the time of scanning. For details about characters that can be used in file names, see "Available Characters and How to Enter Them", Getting Started .
When Messages Are Displayed on the Control Panel Message Causes Solutions "Transmission has failed. To check the current status, press [Comm. Status/Print]." While a file was being sent, a network error occurred and the file could not be sent correctly. If the same message appears again after scanning again, the cause could be a mixed network, or else network settings were changed during WSD scanner transmission. For details about network error, contact your administrator.
10. Troubleshooting Message Solutions "Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared." The destination list is being updated from the network using Web Image Monitor. "You do not have the privileges to use this function." The logged in user name For details about how to set does not have permission for permissions, see Security Guide the selected function. "Exceeded max. data capacity.
When Messages Are Displayed on the Control Panel Message Causes Solutions "Check original's orientation." Documents may sometimes not be scanned depending on a combination of items such as the specified scaling factor and document size. Change the orientation of the original, and then try to scan the original again. "The Digital Signature's device certificate has expired. The file cannot be sent." The device certificate (PDF with digital signature) has expired.
10. Troubleshooting Message "XXX cannot be YYY because the device certificate used for the S/ MIME signature is not currently valid." Causes Solutions The device certificate (S/ MIME) has expired. A new device certificate (S/MIME) must be installed. For details about how to install a device certificate (S/ MIME), see Security Guide . "Transmission cannot be performed because the certificate used for the S/ MIME signature is not currently valid." The device certificate (S/ MIME) has expired.
When Messages Are Displayed on Your Computer Screen When Messages Are Displayed on Your Computer Screen Messages Displayed When Using the Scanner Function This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver. If a message not described here appears, act according to the message. Message Causes Solutions "Any of Login User Name, Login Password or Driver Encryption Key is incorrect.
10. Troubleshooting Message Causes "Cannot detect the paper size of the original. Specify the scanning size." The set original was misaligned. "Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead." The main power switch of the previously used scanner is not set to "On". Solutions • Place the original correctly. • Specify the scan size.
When Messages Are Displayed on Your Computer Screen Message "Clear Misfeed(s) in ADF." Causes A paper misfeed has occurred inside the ADF. Solutions • Remove jammed originals, and then insert them again. For details about how to remove jammed paper, see "Removing Jammed Paper", Troubleshooting . • When a misfeed occurs, replace the jammed originals. • Check whether the originals are suitable to be scanned by the machine. "Communication error has occurred on the network.
10. Troubleshooting Message Causes "Insufficient memory. Reduce Scanner memory is the scanning area." insufficient. Solutions • Reset the scan size. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may also be due to the following causes: • Scanning cannot be performed if large values are set for brightness when using halftone or high resolution.
When Messages Are Displayed on Your Computer Screen Message "Scanner is in use for other function. Please wait." Causes A function of the machine other than the Scanner function is being used such as the Copier function. Solutions • Wait for a while, and then reconnect. • Cancel the job that is being processed. For example, press [Exit], and then press the [Home] key. Next, press the [Copier] icon on the [Home] screen, and then press the [Stop] key.
10. Troubleshooting Message "Scanner is not available. Check the scanner connection status." 216 Causes Network communication is not available because the machine's IP address could not be obtained from the host name. If only "IPv6" is set to [Active], the IPv6 address might not be obtained. Solutions • Check whether the machine's host name is specified in the Network Connection Tool. For the WIA driver, check the [Network Connection] tab in the properties.
11. Appendix This chapter describes the trademarks. Trademarks Adobe, Acrobat, PostScript, PostScript 3, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. The Bluetooth® word mark and logos are registered trademarks owned by Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corp.
11. Appendix 218 kir-c4_com_user_guide_gb_00087408_eng.
INDEX Address book 11, 79, 80, 106, 108, 109, 112, 113 ADF................................................. 8, 27, 30, 32, 54 Authentication screen............................................ 51 Auto Document Feeder................. 8, 27, 30, 32, 54 Auto Reduce/Enlarge.................................... 14, 61 Energy Saver key.................................................. 35 Enlarging originals................................................ 59 Enter key..............................................
Logging in to the machine.....................................51 Logging out the machine.......................................52 Login key................................................................ 35 Login/Logout key.................................................. 35 Logout key.............................................................. 35 Lower paper tray...................................... 28, 32, 33 Lower paper tray right cover......................... 29, 31 Lower paper trays...............
Symbols.................................................................... 6 T Thick paper................................................. 132, 144 Toner............................................................149, 151 Trademark............................................................217 Turning off the power............................................ 49 Turning on the power............................................ 49 Two-sided Combine..............................................
MEMO 222 Draft 2012/08/28
MEMO 223 Draft 2012/08/28
MEMO 224 EN GB EN US EN AU D159 Draft 2012/08/28
© 2012 Draft 2012/08/28
EN GB EN US EN AU D159-7503 Draft 2012/08/28