Safe Place Transmitters User Guide
Compliance This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: • This device may not cause harmful interference. • This device must accept any interference received, including interference that may cause undesired operation. Changes or modifications not expressly approved by the party responsible for compliance can void the user’s authority to operate the equipment. Cet appareil est conforme avec Industrie Canada exempt de licence Rss standard(s).
Contents CONTENTS CONTENTS ................................................................................. 1 WARNINGS AND CAUTIONS .................................................... 3 Warnings ............................................................................... 3 Cautions ................................................................................ 6 PREFACE .................................................................................... 7 Overview ....................................
Contents Discharging ......................................................................... 18 Banded Transmitters .................................................... 18 Umbilical Cord Transmitters ......................................... 19 TESTING AND CARE ............................................................... 21 Transmitter Testing ............................................................. 21 Visual Inspection........................................................... 21 Operation .....
Warnings and Cautions WARNINGS AND CAUTIONS It is important for your facility to implement and enforce the following WARNINGS and CAUTIONS in order to keep all equipment functioning properly. Disregarding the information and instructions in this document is considered abnormal use and may result in injury or system failure. Warnings ACCESSORIES (SUPPLIES)—To ensure resident safety and proper operation of equipment, use only parts and accessories manufactured or recommended by RF Technologies, Inc.
Warnings and Cautions INSTALLATION AND CONFIGURATION—It is the responsibility of the facility to follow the installation instructions carefully, as outlined in the applicable system guides, and to use the components and supplies specified by RF Technologies, Inc. for all installations. Failure to use the components and supplies specified by RF Technologies, Inc. may result in equipment and/or system failure.
Warnings and Cautions SYSTEM MAINTENANCE AND TESTING—It is the responsibility of the facility to establish and facilitate a regular maintenance schedule for your system, as outlined in the applicable system guides. This includes regular inspection, testing, and cleaning. RF Technologies, Inc. recommends monthly maintenance and testing of your system. It is also recommended that your facility keep records of maintenance and test completions.
Warnings and Cautions Cautions DISPOSAL—At the end of their service life the products described in this manual, as well as accessories (i.e. lithium batteries, banding material, disposable pads, etc.), must be disposed of in compliance with all applicable federal, state and local guidelines regulating the disposal of products containing potential environmental contaminants.
Preface PREFACE Overview The SAFE PLACE transmitters are components of the 9450 System which monitors doors, elevators, hallways, and stairwells to assist staff in monitoring patients in a facility. The various transmitters and devices of the system alerts staff if a transmitter’s banding material is tampered with, cut, or opened without authorization (referred to as Cut Band for Infant and Emergency Department systems only), or if monitored devices in the system are not functioning properly.
Preface Intended Audience The SAFE PLACE Transmitters User Guide is intended for caregivers who use the Safe Place transmitters. It includes detailed information about banding, care and cleaning, testing the transmitters, alarms and transmitter specifications. This guide should only be used by persons who have read the Software User Guide and received training on the use of the System. It is not intended as a substitute for reading the Software User Guide.
General Information GENERAL INFORMATION Introduction This chapter provides general information about the transmitters. It includes: Transmitters Transmitters types Warranty dates Banding the transmitters Testing and care The transmitters are lightweight and compact. They can be left on the patient during bathing but prolonged exposure to wet conditions and complete submersion should be avoided.
General Information Transmitter Types There are four types of Safe Place transmitters: The Smart Sense transmitter is worn on an infant’s ankle and senses when the transmitter is loose or no longer in contact with the infant. Smart Sense The Smart Sense technology combines the Smart Sense transmitter and Smart Sense banding material to give you the capability to recognize if a transmitter has been removed from an infant or if it has been tampered with or is loose.
General Information Patient (Locking) Warranty Expiration Date The Patient (locking) transmitter is worn on the wrist or ankle and provides cut-band protection, but requires a key to open and lock. It is ideal for older pediatric to adult patients who may be prone to opening clasps. Each transmitter is stamped with a warranty expiration date. This date indicates the date that RF Technologies’ warranty on that transmitter expires. If the warranty period has expired, discard the transmitter immediately.
General Information Banding NOTE: All banding material types must not remain on a patient for longer than 72 hrs (3 days). If the material is kept on longer than this specified period of time, you may receive false alarms from that transmitter. CAUTION: You must test all transmitters prior to use to verify proper operation. This includes every time that the band is replaced. Failure to test the transmitters before use can result in system failure, abduction, and/or an elopement.
General Information Do not thread both sides of the banding material through the clamps until you are ready to secure the transmitter to the infant. Prethreading may allow the transmitter to alarm. Ensure transmitter is banded properly. It should fit snugly against the skin without an air gap between the transmitter and skin, yet allow the band and transmitter to be turned on the ankle. Over-tightening the band will not reduce the number of alarms and could cause patient injury. 2.
General Information Standard Infant To band a Standard Infant transmitter: 1. Cut off 6-8” of the banding material from the roll. 2. Open the clamps of the transmitter by gently pulling them outward, one clamp at a time, from the top of the transmitter. 3. Thread with duck-side of banding material up. 4. Advance the banding material from the bottom slot out through the top slot on the clamp. 5. Secure only one-side of the transmitter. 6.
General Information Patient (Locking) To band a Patient transmitter: 1. Cut off 6-8” of the banding material from the roll. 2. Verify that the transmitter is unlocked. See the “Unlock a Transmitter” section for further details. 3. Open the clamps of the transmitter by gently pulling them outward, one clamp at a time, from the top of the transmitter. 4. Insert the banding material through the slot on the non-locking clamp side of the patient transmitter, from bottom to top, with the white side facing out.
General Information 9. Slide the transmitter and banding material onto the ankle or wrist of a patient according to your facility’s policies and procedures. 10. Adjust the band so that the transmitter is in a comfortable position on the patient. 11. The band must be tight enough to help stop the transmitter from slipping off, and loose enough to avoid discomfort. 12. Push the unsnapped side of the clamp until it snaps into place.
General Information To unlock a transmitter: 1. Insert the Locking Clamp Key into the hole on the top-side of the transmitter. 2. Turn the key ¼ turn in any direction. 3. Stop and pull with the key until the locking side of the clamp opens. 4. Remove the Locking Clamp Key. 5. Pull back the non-locking side of the clamp. 6. Follow the instructions to band or loosen the approved banding material and slip the Transmitter off of the patient.
General Information 2. Leave enough length of the umbilical stump beyond the clamp to prevent the transmitter from falling off as the umbilical stump reduces in size. Discharging Banded Transmitters Page 18 of 33 When it is time for an infant to leave your facility, he/she must be discharged from the software (refer to the applicable Series Software User Guide). To discharge a banded transmitter: 1. Assure that clamps are firmly closed on both sides with banding material in place. 1.
General Information CAUTION: Do not slip the banding material off the infant’s extremity; doing so may result in a Band Off alarm. CAUTION: Do not leave the banding material in the transmitter clamps after discharge; doing so may result in the transmitter re-enrolling. 5. Discard the used banding material. 6. Finally, the transmitter must be disinfected in order to be ready to be used again. Umbilical Cord Transmitters To discharge an Umbilical Cord transmitter: 1.
General Information 7. With the red dot (labeled “Discharge”) on the Activation Wand facing upwards, place the tip of the wand on the image of the yellow duck on the top of the transmitter. 8. Hold the wand on the image for two seconds and then pull away. Three red LED blinks indicate the transmitter has been discharged. 9. Finally, the transmitter must be disinfected in order to be ready to be used again.
Testing and Care TESTING AND CARE Transmitter Testing Do not use the transmitter tester on a transmitter with an expiration date that has expired. Results may not be accurate. All steps are mandatory. CAUTION: You must test all transmitters prior to use to verify proper operation. This includes every time that the band is replaced. Failure to test the transmitters before use can result in system failure and/or an abduction or elopement.
Testing and Care 1. Place the transmitter tester directly on the transmitter. 2. Press and hold the button on the left side of the transmitter tester. 3. The device beeps once when you initially press the button. 4. While holding the button in, the indicator light flashes and a tone sounds once per second. 5. Wait for at least 3 flashes of the indicator light and 3 tones from the transmitter tester to verify that the transmitter is functioning correctly. 6.
Testing and Care Weekly Testing The following testing is required weekly for transmitters in use on patients. All steps are mandatory. 1. Test the operation of transmitters using the transmitter tester. NOTE: Never take a patient to a door to test their transmitter. 2. Visually inspect transmitters for damage or loose parts. 3. Verify that the warranty expiration date stamped on the transmitter has not expired. If the warranty period has expired, discard and replace the transmitter immediately. 4.
Testing and Care To clean a banded transmitter after use: 1. Remove the banding material from the transmitter and dispose of it. 2. Use the provided brush to clean the hard-to-reach areas. After each use, brushes can be disposed of or disinfected with alcohol according to your facility’s infection control procedures. 3. Disinfect the transmitter with an approved cleaner. NOTE: In order to avoid nuisance alarms, cleaning procedures must be performed at least 100 feet from any Alarming Band Zone.
Testing and Care 5. Wipe the transmitter with a clean cloth or towel, and then allow the transmitter to air-dry. The transmitter can also be rinsed with water, if required to in the manufacturer’s instructions. 6. Inspect the piercing contacts on the transmitter. The contacts must be gold in color and not bent or out of alignment. If the piercing contacts are NOT gold in color or are bent out of alignment, discard the transmitter. 7. Close the clamps on the transmitter 8.
Testing and Care Replacing the Clamp In some cases, you need to replace damaged transmitter clamps. This is done by opening the existing clamps, snapping them off of the transmitter, and inserting new clamps. To replace a transmitter clamp: 1. Open the clamps all the way and gently remove them from the transmitter. 2. Insert the first clamp into the transmitter by inserting the right oval-shaped pin into the hole on the right of the transmitter. 3.
Specifications SPECIFICATIONS Smart Sense Transmitter Size 1.63 x 1.18 x 0.625 inches Weight 0.
Specifications Standard Infant Transmitter Size 1.63 x 1.18 x 0.625 inches Weight 0.
Specifications Patient (Locking) Transmitter Size 1.63 x 1.18 x 0.625 inches Weight 0.
Specifications Umbilical Cord Transmitter Size 1.10 x 1.05 x 0.77 inches Weight 0.
Specifications Transmitter Tester Size 3.8 x 2.4 x 1.
Revision History REVISION HISTORY Revision Change A Release B Added list of approved cleaning products C Updated format, updated warranty expiration date section, and updated specifications section Fixed minor document bugs D Updated approved cleaners section E Updated format and logos Removed Alerts section (information contained in the software reference guides) F Added Oxivir TB to Approved Cleaner List G Added the ICC French translations to the Compliance section H Updated graphics to
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