SPECTRALINK® 8400 Series Quick Start Guide
Each SpectraLink family of products only works with other members of the same family. If you have any questions about product compatibility, contact your system administrator. SpectraLink 8400 Series Use only 8400 Series products with other 8400 Series products as identified by the model number located on the label of the product.
Table of Contents Package Contents ..................................................................... 3 The Home Screen ....................................................................... 6 The Session Manager ................................................................. 8 Status and Call Icons ................................................................. 9 Basic Handset Features ............................................................10 Using the Barcode Reader ..........................
Front View – All Models LED indicator Model number Full-color LCD display Soft keys Access context-sensitive features Home key Returns you to the Home screen Navigation keys and Scroll through menus and fields ◄ and ► Move cursor Start key • Opens the Dialer from the Home screen • Initiates a call from the Dialer • Answers an incoming call Back key Returns to the previous menu level or to the Home screen OK key • Selects menu items • Enables or disables menu items End key Keypad While in Multi
Side View – 8450/8452 Barcode reader Volume up Volume down Talk button (PTT) Barcode reader scan button Headset jack (Lift the cover for access) USB interface (Lift the cover for access) Side View – 8440 Volume up Volume down Talk button (PTT) Headset jack (Lift the cover for access) USB interface (Lift the cover for access) 5
Rear View Noise-cancelling Microphone Barcode reader (8450/8452 only) Speakerphone Battery Pack removal latch Battery Pack The Home Screen The Home screen provides you with information about the status of the handset and the Home icons.
Home Icons The Home icons allow you to access your handset’s features from the Home screen. Use the ◄ and ► keys to rotate the Home icons. Press the OK key to select the center icon. Contacts/Call Lists The Contacts/Call Lists icon gives you access to your Contact Directory and your Corporate Directory, if available. For more information, see Contact Directory on page 14. Messages The Messages icon gives you access to Voicemail and Instant Messages.
The Session Manager Use your handset to manage up to eight communication sessions - calls, broadcasts, chats, and alerts - at any one time and in any combination. Each communication session is shown as a color-coded cell in the Session Manager screen.
Status and Call Icons Status Icon Indication Call Icon Indication 9
Basic Handset Features Basic handset features offer you the ability to place, answer, end, hold, resume, and otherwise manage your incoming and outgoing calls. Other basic features include muting, transferring, forwarding, and conference calls. Placing a Call You can begin a call using one of the following methods: Enter a Number Entering numbers using the handset keypad is the default dialing mode.
Use Speed Dial Press the Favorites soft key from the Home screen to display the shortcut menu of Favorites—those contacts with speed dial numbers 1-10. Dial any contact by pressing the corresponding speed dial index number(s) on the keypad. Index numbers are assigned when a contact is entered. See Contact Directory on page 12. Answering a Call Press the Start key. If Multi Key Answer is enabled, press any keypad key (except soft keys and side buttons).
You can still hear all other parties while Mute is enabled, but other parties cannot hear you. The UnMute soft key appears while Mute is enabled. To disable Mute, press the UnMute the soft key. Call Hold and Resume The Hold/Resume soft key appears during active calls. Press this key to place the highlighted call on hold. Press it again to resume the call. Keypad Lock Your keypad can be locked so you do not make inadvertent calls. From the Home screen, press the Feature soft key and select Keypad Lock.
Attended Transfer 1. Connect to the first party. 2. Select the Transfer soft key or Feature option to open the Dialer. 3. Place a call to the target party. 4. When the party answers, you can explain that you are going to transfer the call to [the party on hold]. 5. Hang up your end of the call.The other two parties remain in call.If you want to remain on the call, do not hang up. Select the Conference option on the Features flyout and all three parties are now connected. Conference call 1.
forward the call to a different number, enter the target number as you would through the Dialer. Forward All Calls 1. Navigate to Settings > Features > Forward. 2. Select Forwarding Type: Always, No Answer, or Busy. 3. Enter the number of the desired call destination. For No Answer, enter the number of rings before forwarding. 4. Press the Enable soft key. To disable call forwarding: Perform steps 1 and 2 above, but press the Disable soft key.
Use the following as a guide when adding or editing a contact in the Contact Directory: Field/Option First Name/ Last Name Description/Function Both names are searchable; the list is sorted alphabetically by last name. Contact The phone number entered for the contact. Speed Dial Index Automatically assigned but can be changed/overridden. Index numbers 1-10 will appear on the shortcut menu. Label Identify the contact with a short description, such as Sales.
IM Status Icons Available DND Busy Offline Away No info Push to Talk (if configured) To set Push to Talk (PTT) options, navigate to Settings > Preferences > Paging/PTT Config. Field/Option Make a PTT broadcast Description/Function Press and hold the Talk button. Wait for the display to show Transmitting… and then speak into the microphone. Answer a PTT broadcast Press and hold the Talk button during the 10-second wait period. End a wait period Press the End key.
Additional PTT information is available in the User Guide for the SpectraLink 8400 Wireless Handsets.
Accessories These accessories are designed to enhance your SpectraLink 8400 Series Wireless Telephone. For more information, contact your reseller, or visit http://www.polycom.com/forms/contact_polycom.
Battery Packs Your handset is powered by a removable Battery Pack that you will need to recharge periodically. You must fully charge your handset’s Battery Pack before you use it for the first time. Depending on the type of charger you use, this might take several hours. Type Talk Time Standby Time Charging Time* Standard (RS657) 8 hours 80 hours 3.
Battery Pack Removal and Replacement To remove the Battery Pack, press up on the latch on the back of the handset. The Battery Pack releases outward. To replace, slide the tab of the Battery Pack into the bottom slot Battery Pack Removal latch of the handset cavity. Gently press the top of the Battery Pack until it snaps into place. The Battery Pack should snap into position with minimal pressure, as shown next.
Tab Bottom slot Using the Dual Charger The Dual Charger (DCA39), shown next, is designed to charge the Battery Pack while keeping the handset operational. You can charge one Battery Pack by placing the handset in the front charging bay, and charge a second Battery Pack in the rear charging slot.
Spare Battery Pack charging slot Battery Pack charge LED Handset charging slot LED Blinking Solid green Off Handset charge LED Battery Pack charge Charging Fully Charged Not seated or empty 22 Handset charge n/a Properly seated Not seated or empty
NOTICE FOR SPECTRALINK 8440/8450/8452 PHONE USERS OFFER for Source for GPL and LGPL Software You may have received a Polycom SpectraLink 8400 Series Wireless Handset from Polycom that contains—in part—some free software (software licensed in a way that allows you the freedom to run, copy, distribute, change, and improve the software).
Warranty and Copyright The software included in this Product (including, without limitation, firmware and all updated thereto, including any software that may be downloaded electronically via the internet or otherwise (the “Software”) is licensed, not sold. Customer shall not reverse compile, disassemble, or otherwise reverse engineer, embed with any other software product, or modify in any manner with respect thereto, the software in whole or in part. LIMITED WARRANTY.
