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SECOND DRAFT palmOne, Inc. Confidential Copyright and Trademark © 2005 palmOne, Inc. All rights reserved. palmOne, Addit, Blazer, Graffiti, HotSync, LifeDrive, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. palmOne, Inc.
SECOND DRAFT palmOne, Inc. Confidential Table of Contents About This Guide ..................................................................xxi Tips for viewing this guide.........................................................................xxi What’s in this guide? .................................................................................xxii Step-by-step instructions................................................................... xxii Links...................................................
SECOND DRAFT palmOne, Inc. Confidential Rotating the screen.....................................................................................27 What’s on the screen? ................................................................................28 Input area ............................................................................................. 28 Application controls ............................................................................ 29 What software is on my device?....................
SECOND DRAFT palmOne, Inc. Confidential Using full-screen writing..................................................................... 58 Writing Graffiti 2 characters ...............................................................60 Graffiti 2 alphabet................................................................................ 62 Graffiti 2 numbers ............................................................................... 63 Graffiti 2 gestures ....................................................
SECOND DRAFT palmOne, Inc. Confidential Synchronizing using LifeDrive Manager ......................................... 101 Creating sync items ...........................................................................101 Doing a folder sync ...........................................................................102 Locating sync items on your computer ........................................... 103 Entering information using desktop software ................................
SECOND DRAFT palmOne, Inc. Confidential Making connections from Contacts.........................................................144 Using Quick Connect .........................................................................144 Customizing Quick Connect settings ...............................................146 Using Tap-to-Connect .......................................................................147 Working with Contacts on your computer..............................................
SECOND DRAFT palmOne, Inc. Confidential Chapter 8: Your Microsoft Office File Manager .................187 Creating and managing Office files .........................................................188 Opening files from within Documents ....................................................189 Related Topics...........................................................................................190 Chapter 9: Viewing Your Photos and Videos ....................
SECOND DRAFT palmOne, Inc. Confidential Editing a playlist ................................................................................239 Deleting a playlist ..............................................................................241 Customizing your player ..........................................................................242 Turning off the screen .......................................................................242 Setting background preferences ...................................
SECOND DRAFT palmOne, Inc. Confidential Viewing and editing a note .....................................................................274 Deleting a note .........................................................................................275 Working with Note Pad on your computer .............................................276 Related topics............................................................................................277 Chapter 15: Recording Voice Memos..............................
SECOND DRAFT palmOne, Inc. Confidential Setting advanced Bluetooth features .....................................................328 Storing recently found device names ..............................................328 Allowing your device to wake up when it is turned off ..................329 Related topics............................................................................................330 Chapter 18: Sending and Receiving Email Messages ......331 Upgrading an existing email account ..........
SECOND DRAFT palmOne, Inc. Confidential Reading email messages .................................................................. 370 Adding or updating a contact directly from a message................. 371 Sending an email message ......................................................................372 Entering an address using Smart Addressing ................................374 Entering an address directly in the To field ....................................375 Entering an address using Contacts .....
SECOND DRAFT palmOne, Inc. Confidential Setting connection preferences .......................................................409 Setting server preferences ................................................................410 Changing email header details......................................................... 412 Synchronizing IMAP mail folders wirelessly................................... 413 Prerequisites for wireless IMAP folder synchronization ................
SECOND DRAFT palmOne, Inc. Confidential Chapter 20: Browsing the Web...........................................443 Accessing a web page ..............................................................................444 Accessing a web page using the action bar ....................................444 Accessing a web page using the address field ...............................445 Using a password to access a web page .........................................446 Finding information on a web page ..............
SECOND DRAFT palmOne, Inc. Confidential Setting whether to accept JavaScript ..............................................472 Related topics............................................................................................473 Chapter 21: Dialing Phone Numbers from Your Device ...474 Dialing a number .....................................................................................475 Entering a number .............................................................................
SECOND DRAFT palmOne, Inc. Confidential Deleting expenses.....................................................................................501 Deleting an individual expense ........................................................501 Deleting an entire category of expenses .........................................502 Customizing the expense list ...................................................................503 Working with Expense on your computer ..............................................
SECOND DRAFT palmOne, Inc. Confidential Chapter 26: Using Categories to Organize Information ...534 Adding a category.....................................................................................535 Renaming a category ...............................................................................536 Deleting a category ..................................................................................537 Placing information in a category ...........................................................
SECOND DRAFT palmOne, Inc. Confidential Selecting a location ...........................................................................568 Resetting the date and time ..............................................................570 Selecting formats for dates, times, and numbers ..........................572 Customizing the way you enter information ..........................................574 Customizing the input area ...............................................................
SECOND DRAFT palmOne, Inc. Confidential Opening an application on an expansion card ......................................611 Opening files on an expansion card .......................................................612 Viewing card information.........................................................................613 Renaming a card ......................................................................................614 Copying applications to an expansion card ..........................................
SECOND DRAFT palmOne, Inc. Confidential Chapter 32: Getting Help ...................................................656 Self-help resources ...................................................................................656 Technical support .....................................................................................657 Product Regulatory Information .........................................658 Index ......................................................................................
SECOND DRAFT palmOne, Inc. Confidential About This Guide This guide tells you everything you need to know about your device: the things you’ll do every day, the advanced features that let you get the most out of your device, and the things that make your device not only useful, but fun.
SECOND DRAFT palmOne, Inc. Confidential What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions: Continued Done Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You’re done. [ ! ] IMPORTANT A step that you must follow; otherwise, you could experience an error or even lose information.
SECOND DRAFT palmOne, Inc. Confidential Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your device.
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SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 1 Setting Up Your Device and Your Computer Key Term Palm Desktop software The software that lets you enter, update, review, and synchronize information on your computer. What’s in the box? USB sync cable Pouch AC charger LifeDrive™ from palmOne Software installation CD System requirements The installation CD contains Palm® Desktop software and other applications you need to set up and use your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer • 170MB available hard disk space • One available USB port • USB sync cable (included with your device) • CD or DVD drive for installing Palm Desktop software from the CD that came with your device MAC ONLY • Mac computer or compatible with a PowerPC processor • Mac OS X, version 10.2 or 10.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 [ ! ] Before You Begin If you’re upgrading from another Palm Powered™ device, synchronize your old device with your old desktop software. Setting Up Your Device and Your Computer Step 1: Charging your device 0 1 Connect your device: a. Plug the USB sync cable into your device and into a USB port on the back of your computer. Tip After the initial charge, charge your device at least half an hour every day. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer Tip Also take a minute to learn about proper care and handling of your device. What you should know about your device’s battery While your device is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, recharge your device. Also recharge your device if it doesn’t turn on when you press the power button.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 [ ! ] Before You Begin Be sure to fully charge your device, as described in the preceding procedure. Setting Up Your Device and Your Computer Step 2: Turning on your device for the first time 0 1 Unplug the USB sync cable from your device. Tip After you set up your device, review the Quick Tour on your device and take the tutorial on the CD to learn the basics. Stylus Power switch 2 Slide the power switch to the right.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm Desktop software, all of your information transfers automatically to the new software. Step 3: Installing your software 0 1 Insert the CD into your computer. NOTE You need administrator rights to install Palm Desktop software on a computer running Windows 2000/XP or Mac OS X.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 1 Setting Up Your Device and Your Computer Tip If the Select User dialog box appears during synchronization, select the username of the device you want to synchronize, and click OK. Step 4: Connecting your device to your computer Key Term Third-party application A software program that runs on a Palm Powered device but is not created or supported by palmOne, Inc.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer 2 3 Slide the power switch to the right to turn on your device. Continue with the onscreen instructions. Do a full sync by pressing the sync button on the USB sync cable.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer Switching to another desktop software application WINDOWS ONLY During CD installation, you chose a desktop software application to synchronize with your device. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your device synchronizes with Outlook instead.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer Using user profiles [ ! ] IMPORTANT Only IT managers may need to use user profiles for their company. If you are not an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen devices that all have a common company phone list, a set of memos, and several key applications.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer Tip Save time by importing to quickly add information to a profile. Creating a user profile WINDOWS ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the device, and click OK. c. Click Yes. Done LifeDrive from palmOne The next time you synchronize that device, Palm Desktop software prompts you to assign a username to the device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into the Multi-connector on your device. b. Press the sync button on the USB sync cable. 2 Select the profile you want to load on the device, and click OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 1 Setting Up Your Device and Your Computer Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager In this chapter What’s on my device? Using the power switch Using the status bar Rotating the screen What’s on the screen? What software is on my device? What’s on the CD? Related topics LifeDrive from palmOne Your new LifeDrive™ mobile manager from palmOne takes mobile computing to a whole new level.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager What’s on my device? Front Indicator light 5-way navigator Screen Home Files Media Quick buttons Indicator light Star Notifies you of various functions. A solid amber light indicates that the device is charging; a solid green light indicates that the device is fully charged. A flashing amber light indicates that the device’s hard drive is currently processing information—opening a file, saving changes, and so on.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tip The Favorites application offers four pages of favorites. Pressing Home once opens the first page of Favorites; use the buttons in the upper-right corner of the Favorites screen to go to the other pages. Screen LifeDrive from palmOne Displays the applications and information on your device. The screen is touch-sensitive. Display the input area by tapping the Input icon on the status bar.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 2 Your Mobile Manager Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Top Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, files, photos, and more. LifeDrive from palmOne Stylus Three-position power switch IR port Expansion card slot IR port Beams information to and from other devices that have an IR port.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Side Microphone Voice Memo button Screen rotation button 0 LifeDrive from palmOne Screen rotation button Rotates the screen between portrait and landscape views. Voice Memo button Opens the Voice Memo application when you press and release the button. Records a voice memo when you press and hold the button. Microphone Lets you record sound to create a voice memo.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Back Bluetooth radio (internal) Wi-Fi radio (internal) Speaker Hard drive (internal) LifeDrive from palmOne Hard drive (internal) Provides 4GB of storage to carry and manage all of your crucial work information, music and media files, and more. Speaker Lets you listen to alarms, game and system sounds, music, and voice memos.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 2 Your Mobile Manager Key Term USB The type of connector or cable that’s commonly used to connect accessories to a computer. Bottom Did You Know? You can purchase a cradle accessory that lets you connect external speakers (sold separately) to hear audio from your device through the Multi-connector. Visit www.palmOne.com/ mylifedrive and click the Accessories link.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Did You Know? A red indicator is displayed on the power switch when Keylock is on. Using the power switch Your device’s power switch turns your device on and off, and also lets you lock your device so that it does not respond to taps, 5-way presses, or presses on the buttons on the front and side of your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tip Use the Find dialog box to locate specific items of information in your device’s program memory—for example, a name or a phone number. Using the status bar The status bar at the bottom of the device screen gives you access to valuable tools and is accessible in all views. Home Find Menu System info Did You Know? The System info icon shows the current time on the status bar.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Did You Know? You can customize which way the screen rotates in landscape mode by choosing right- or lefthanded rotation. Rotating the screen You can switch between landscape and portrait views by pressing Screen rotation on the side of your device. Landscape view is useful for viewing spreadsheets, email, web pages, and photos.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tip You can select an input area that does not display the application icons. What’s on the screen? Tip If you use another application frequently, customize the input area to display that application’s icon. Tap and hold any of the four application icons, and select the new application you want from the list. The new application’s icon replaces the icon you tapped. Your device includes many features that make it easy to use.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 2 Your Mobile Manager Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list. Application controls Previous/next arrows Tips icon Entry box Tip You can also use the 5-way navigator to select an item from a pick list and to select some command buttons.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tip Can’t find some of these applications? Press the Home button twice and use the Category pick list to view more applications in Applications View. What software is on my device? LifeDrive from palmOne Your device comes with many applications preinstalled and ready to use. 0 Favorites Customize a list of your favorite applications, files, and folders so that you can locate and open them quickly.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Pocket Tunes™ Carry music, create playlists, and listen to music on your device. This application works with the Windows Media Player desktop application that you can install from the CD (Windows only). Both Mac and Windows users can use Pocket Tunes on the device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tip To learn how to install the desktop software from the CD, see Step 3: Installing your software. What’s on the CD? Tip To learn how to install additional device software from the CD, see Installing the additional software from the CD. The LifeDrive™ software installation CD includes desktop software for your computer and additional software for your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tip After you install an app and discover how valuable it is, be sure to add it to Favorites. Assign your most important application to the Star button so that you can open it with one press. Send To Handheld droplet Install applications from your Mac computer to your device or to an (Mac only) expansion card that is seated in the expansion card slot for use on your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Documents To Go Companion desktop software for the Documents application on your device. Lets you move or copy Microsoft Word, Excel, and PowerPoint files to the Documents folder on your device’s drive, as well as create and edit files. Handmark Express Download current news as well as information on the weather, stocks, sports, movies, and more (download requires Internet connection and subscription to service with Handmark).
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 2 Your Mobile Manager Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive.
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SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using the 5-way navigator Using menus Finding information Related topics Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around on your device is similar. Most Palm OS® applications use the same set of application controls.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip Press Home once to open Favorites; press Home twice to open Applications. Switch between Favorites and Applications by pressing Home. Opening applications Did You Know? You can use a favorite photo as the background for your Favorites or Applications View. Using Favorites Tip Customize Favorites to display folders—for example, a project folder that you access often. Select the folder to view its contents.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip Also open Applications by tapping the Home icon on the status bar. Using Applications Tip You can also open a specific application using one of the quick buttons on the front of your device. Tip When no item is selected, press Right or Left on the 5-way to scroll through application categories. Applications View shows all of the applications on your device, except those that are accessed using the status bar.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip You can also open Files by selecting Files in Applications View. Using Files The Files application enables you to easily open, view, and move among the files and folders on your device’s hard drive or on an expansion card inserted into your device’s expansion slot.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Did You Know? If you select a file from within Files, it automatically opens in the correct application on your device. If there is no application for that file, a beep alert sounds. Navigate within Files by doing any of the following: Tip Tap and hold the stylus on a file or folder to open a menu of actions you can do with that item— copy, delete, and so on.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Did You Know? If you select Open With, only applications that can open the file you have selected are displayed. You can select one of the applications displayed to make it the default application for opening this file type. If no application appears, that means there is no application on your device that can open the selected file.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Did You Know? If you select Delete, you get a message asking you to confirm the deletion. Moving Around in Applications Cont’d. Copy Copy the item to another location on the drive or an expansion card. Move Move the item to another location on the drive or an expansion card. Delete Beam Delete the current file or folder. Beam the file or folder.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Sorting Files You can sort your files and folders by icon, name, date, or size. 0 1 Open Files. 2 Select your sort options: Sort display Select the column you want to sort by. From the left side of the screen, the columns are icon, name, and size/date.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Did You Know? If you use a command to open a file from within an application, only files that can be opened by that application are displayed. For example, in Pocket Tunes, only music files such as MP3 files are displayed. Opening files and folders from within an application Tip You must use the stylus to tap icons in the input area or on the status bar.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip In landscape view, not only does screen orientation change, but so does the orientation of the 5-way. For example, in right-handed landscape view, what was Up in portrait view becomes Right in landscape view. Using the 5-way navigator The 5-way navigator, located at the bottom of the front panel, lets you access information quickly with one hand and without the stylus.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip You can also use the stylus to highlight text on the screen. Drag the stylus across the text you want to highlight, doubletap a word to highlight it, or triple-tap a line of text to highlight it. Highlighting items The 5-way lets you highlight items before opening or selecting them. • When an onscreen button (OK, Cancel, and so on) or pick list is highlighted, the button acquires a glow around its border.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Moving around in Favorites View Up or Down Scrolls to the next favorite in the corresponding direction. Right or Left Displays the next or previous page of favorites. Center Opens the selected item. Pages of favorites Moving around in Applications View Up or Down Scrolls up or down in Applications View. Right or Left Scrolls to the next or previous application category. Center Inserts the selection highlight.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Moving around in list screens In list screens, use the 5-way to select and move between entries such as notes, memos, contacts, or photos. 0 Up or Down Scrolls an entire screen of entries when the entire list is highlighted. Press and hold to accelerate scrolling when in portrait view. Left or Right In landscape view, accelerates scrolling when you press and hold. Center Inserts the selection highlight.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Moving around in entry screens In entry screens, use the 5-way to scroll within the current entry or between entries. Up, Down, Right, or Left Scrolls to the next item in the corresponding direction. If there is no “up” entry, pressing Up scrolls left. Likewise if there is no “left” entry, pressing Left scrolls up. If there is no “down” entry, pressing Down scrolls right.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Up, Down, Right, or Left Highlights the next item in the dialog box (pick list, box, button) in the corresponding direction. Center • If highlight is on a box: Checks or unchecks the box. Pick list • If highlight is on a pick list: Opens the pick list. When a pick list is open: Up or Down next entry. Center Button with highlight Box Scrolls to the previous or Selects the highlighted entry.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip You can also open the device menus by tapping the application title in the upper-left corner of the screen. Using menus Tip When the menus are open, you can use the 5-way to select menus and menu items. Menus let you access additional features and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 Open an application.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the Command toolbar quickly. Using the Command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Finding information Tip Open an application before you tap Find to display results from that application at the top of the results list. Tip Want to stop searching? Select Stop at any time during a search. To continue the search, select Find More.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 3 Moving Around in Applications Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device In this chapter How can I enter information on my device? Entering information with Graffiti 2 writing Entering information with the onscreen keyboard Entering info from Contacts into another application Editing information Related topics Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device How can I enter information on my device? • Graffiti® 2 writing. • The onscreen keyboard. • Phone Lookup. • Note Pad. • Visit www.palmOne.com/mylifedrive and click the Accessories link to get an accessory keyboard (sold separately). The most popular methods are using Graffiti 2 writing and the onscreen keyboard.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tip Select the top icon to open the onscreen keyboard. Your device has two different input area displays that you can use to enter Graffiti 2 characters. To open them, tap and hold Input on the status bar, and then select the icon of the input area you want. Tip You can choose whether the Graffiti 2 strokes you enter appear as white characters in the input area.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device You can write letters or characters in the following areas: Left side of the screen Right side of the screen Write letters or characters that are assigned to the abc input area. Write numbers or characters that are assigned to the 123 input area. Middle of the screen straddling the imaginary dividing line between the left and right sides Write uppercase letters.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. Writing Graffiti 2 characters 0 1 Open an application you use to enter information, like Calendar. 2 Tap the screen where you want your character to appear. 3 Position the stylus in the correct part of the input area, if selected, or in the correct part of the screen if full-screen writing is on.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Did You Know? Graffiti 2 characters made with two strokes are recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. Keys to success with Graffiti 2 writing Did You Know? Write uppercase letters the same way you write lowercase ones. The only difference is where you write them.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tip You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s most natural for you.
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SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Graffiti 2 punctuation marks 0 Write these marks on LEFT side of input area Mark Stroke Mark Period .
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device 0 Tip Having trouble with the plus sign? Use the punctuation shift first and then make the character. Write these marks on RIGHT side of input area Mark Stroke Mark Period . Backslash \ Comma , Slash / Tilde ñ Left parenthesis ( Dash – Right parenthesis ) Plus + Equal sign = Stroke Asterisk * LifeDrive from palmOne 65
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tip Having trouble accenting characters? You can always open the onscreen keyboard, tap int., and then tap the character you need. Graffiti 2 accented characters Tip Get help writing any of the Graffiti 2 characters in most applications. Open the Edit menu and select Graffiti 2 Help.
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SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke. 0 0 1 Enter the Punctuation Shift stroke.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area NOTE The asterisk character appears only if you write the strokes on the right side of the input area. If you write the strokes on the left side, a lowercase x appears.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point. 2 . Write the ShortCut character from the following table.
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SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 4 Entering Information on Your Device Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar. Entering information with the onscreen keyboard Tip You can enter text whenever you see a blinking cursor on the screen. You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your device. 0 1 Open an entry: a. Open an application. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Tip When a keyboard is open, you can tap abc, 123, or int. to open any of the other keyboards. Entering Information on Your Device 4 [ & ] OPTIONAL Select from among four different keyboards. abc - lowercase Tab Backspace Carriage return Caps shift Tap here to display lowercase keyboard ABC - uppercase Tap here to display uppercase keyboard 5 123 - numeric Tap here to display numeric keyboard int.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense. 0 1 Open an entry: a. Open an application. b. Select an entry or select New. In Expense only: Select Details, and then select Attendees.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Tip You can also enter the first few letters of the contact’s name, and the open Phone Lookup. The first contact name matching the letters you entered is highlighted. Entering Information on Your Device Cont’d. d. Select the contact, and then select Add. 3 [ & ] OPTIONAL To add another contact, repeat step 2. Done LifeDrive from palmOne The name and phone number of the contact are automatically entered.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Editing information Editing information on your device is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tip There are even faster ways to copy and paste information: Copying and pasting information Copying and pasting information on your device is similar to editing with word-processing applications on your computer. 0 • Use Graffiti 2 gestures. • Use the Graffiti 2 Command stroke and the menu shortcut for cut, copy, or paste (/X, /C, /P).
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tip Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. Deleting information Delete all or part of an entry with the Cut command. 0 1 Select the information you want to delete. 2 Delete the information: a. Open the menus. b. Select Edit, and then select Cut.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 4 Entering Information on Your Device Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems entering information or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer In this chapter Program memory and the hard drive How can I work with information? LifeDrive Manager and Drive Mode With its large hard drive, your device becomes a four-gigabyte (4GB) extension of your computer that you can take with you on the go. This extra capacity lets you carry many more of your documents, folders, photos, and music files with you.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Did You Know? Your device saves all information, including information on the drive and in program memory, even if the battery drains completely; none of your information is lost. Simply recharge to access the information again. Program memory and the hard drive Tip Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications to program memory.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip Be sure to take your USB sync cable with you so that you can connect your device to another computer to synchronize, use LifeDrive Manager, or use Drive Mode. It’s a good idea to take your AC charger with you as well, especially if you plan to use Drive Mode to transfer files to another computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip If you are transferring a large video file and choose the Format for device option, you can interrupt the formatting process if, for example, you need to take your device with you away from you desk. When you reconnect your device and your computer, the formatting process picks up where it left off.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip When you copy a photo or video to your device, select the option Format for device if you plan to view the item on your device only. Formatting reduces the file size and fits the photo or video to your device’s screen. Using LifeDrive Manager Use the Copy or Keep Synchronized option if you plan to transfer the photo from your device to another computer.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Key Term Sync item A file or folder on your device’s hard drive that you choose to synchronize. If you create a sync folder, all items in the folder— including any subfolders—are automatically sync items. If you choose the Format for device option, the original photo or video remains in its unchanged format on your computer.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Key Term Root level The “top” level of the hard drive, that is, the level of files and folders you see when you click the drive icon itself.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip If another task is running that uses the USB sync cable—such as synchronizing or transferring music files with Pocket™ Tunes— LifeDrive Manager waits until the task is complete before the file transfer takes place. Moving and Managing Info Between Your Device and Your Computer 4 Select one of the following options: Copy The items are copied to the correct default folder or to the root level of your device’s drive.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip You can also open the LifeDrive Manager window by right-clicking the LifeDrive Manager icon in the taskbar in the lower-right corner of your computer screen and then selecting Open LifeDrive Manager.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Did You Know? You can work with files and folders in the LifeDrive Manager window in many of the same ways that you work with files and folders in Windows Explorer. For example, click a plus sign to the left of a folder name to view the contents of a folder; select multiple items using the Control or Shift buttons on your keyboard; or click the Refresh button to view updated contents of the device’s internal drive or expansion card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip You can also transfer files or folders from your device to your computer by dragging the item from the LifeDrive Manager window onto your computer desktop. Likewise, you can drag an item from folder to another on your device’s drive in the LifeDrive Window to transfer it—or right-click on an item and select Copy, then rightclick on the destination folder and click Paste.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip You can also select the item you want to rename and then press F2 on your computer keyboard to enter the new name. Renaming a file or folder You can use LifeDrive Manager to change the name of a file that is on your device. For example, you may want to add the date or your initials at the end of a file that you have changed.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Deleting a file or folder When you delete a file or folder in the LifeDrive Manager window, you only delete it from your device. If the file or folder is a sync item, however, and you don't want it to show up on your device again the next time you synchronize, you need to turn on a setting to delete the item from your computer as well.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip The Properties dialog box contains a Properties tab that displays information about the selected files or folders and lets you change file or folder attributes. See the LifeDrive Manager online Help for detailed information. In the LifeDrive Manager window, open the Help menu and select LifeDrive Manager Help.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip If you plan to use Drive Mode, remember to bring your USB sync cable and AC charger with you, so you can connect to other computers. Using Drive Mode On a Mac computer, use Drive Mode to move files between a computer and your device’s hard drive.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 0 Tip If you format your device’s hard drive or an expansion card while in Drive Mode, be sure to select the file system type FAT; do not select FAT32 or any other file system type. If you select any other file system type, your device cannot recognize the information on the internal drive or on the card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip You can work with files and folders on your device in Drive Mode in exactly the same way that you work with any other file or folder in My Computer, Windows Explorer, or Finder. Unlike in LifeDrive Manager, you can double-click a file from the computer’s window to open it from your device in Drive Mode, as long as your computer has software that can open the file.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip If you are working with an expansion card, you must eject the device from the computer before removing the card in order to avoid losing info on the card.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Key Term HotSync® Technology that allows you to synchronize the information in your device’s program memory and any files or folders on the drive that you selected to copy and synchronize with the information on your computer. Synchronizing information Tip Folder sync is faster than a full sync, because it only synchronizes the items you select.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Key Term HotSync® Manager Software you use to select synchronization settings and that must be active when you synchronize. Outlook. Other info, such as voice memos and notes, is synchronized with the corresponding info in Palm Desktop software. Did You Know? Everybody in your family can synchronize their device with the same copy of Palm Desktop software.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip If the Select User dialog box appears during synchronization, select the username of the person whose information you want to synchronize, and then click OK. Synchronizing using the cable 0 1 Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip When you synchronize, any items on the hard drive that are not sync items are backed up to your computer. Backing up puts a copy of the file or folder on your computer, but it doesn't keep the two versions in sync.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Did You Know? If you put a file or folder that you chose not to make a sync item into a folder that is a sync folder, the item is synchronized regardless of your choice. After the next sync, a copy of the sync folder appears on both your device and your computer, with the sync version of the item inside.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip To check when an item was last synchronized, right-click the item, select Sync Actions, and then select Check Sync Status. Locating sync items on your computer LifeDrive Manager can quickly open the folder on your computer where a sync item is stored. 0 1 Open the LifeDrive Manager window. 2 Locate the item on your computer: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. Entering information using desktop software Use Palm Desktop or Outlook to enter information on your computer. When you do a full sync, the information is updated on your device. WINDOWS ONLY 0 1 Open an application in Palm Desktop software: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 2 Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen. 3 Enter the information, and then click OK. 4 Do a full sync to transfer the information to your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer MAC ONLY 0 1 Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. 2 Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 3 Enter the information, and then click OK. 4 Do a full sync to transfer the information to your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Choosing how your computer responds to synchronization requests WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your device, HotSync Manager must be running. You can choose whether HotSync Manager always runs automatically, or whether you must perform some action to start HotSync Manager. 0 1 Open the synchronization options screen: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip Use the default setting Always available if you’re not sure which option you want. Moving and Managing Info Between Your Device and Your Computer 2 Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lowerright corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 » Key Term Conduit The synchronization software that transfers information between an application on your computer and the same application on your device. Moving and Managing Info Between Your Device and Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip Windows For information on choosing whether application information is updated if you are synchronizing your device with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 3 4 To use the option you select on an ongoing basis, check the Set as default box. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then click Done. Done MAC ONLY 0 1 Select the application you want to customize: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Did You Know? Most device application files have the extension PRC or PDB. Moving and Managing Info Between Your Device and Your Computer 3 4 To use the option you select on an ongoing basis, click Make Default. If you do not click this button, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files).
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip A confirmation dialog box shows whether the items will be copied to your device or to an expansion card. You can choose which device will receive the items by selecting the username in the User drop-down box in the upper-right corner. Using Quick Install When you install Palm Desktop software on your Windows computer, you also automatically install Quick Install.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag files you want to transfer to your device onto the droplet in the Dock.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip To move applications between your device and the expansion card, click Change Destination. Use the arrows to move the files, and then click OK. Using commands in the HotSync menu Tip If you do not see the application or file in the folder, go to the folder that contains the application you want to install.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 3 Install the files on your device: a. Click Add File. b. Close the Install Device Files window. c. Synchronize your device with your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tip Palm Desktop Help has lots of information about importing from other applications, including step-by-step instructions. Open the Help menu in Palm Desktop software and select Palm Desktop Help for more details.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Cont’d. c. Click File, and then click Import. d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. 3 Imported fields Do a full sync.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer MAC ONLY 0 1 Save the file on your computer in one of the accepted formats. 2 Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information. c. Click File, and then click Import. d. Follow the onscreen instructions to import the file.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Installing the additional software from the CD Your device comes with many applications that are already installed and ready to use. The CD that came with your device includes lots of other applications to make your device even more useful and more fun. You can install these applications at any time. WINDOWS ONLY 0 1 Insert the CD into your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer MAC ONLY 0 1 Insert the CD into your computer. 2 Double-click the Essential Software folder. 3 Install the applications you want. 4 Do a full sync. Done Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 0 1 Open the Info dialog box: a. Go to Applications and select HotSync . b. Open the menus. c. Select Info on the App menu. 2 View space info and version numbers: Pick list a. Select the Device pick list and select one of these options: Device Get information about applications stored on your device. Expansion card name Get information about applications stored on your expansion card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Cont’d. b. Select one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your device or expansion card. Records Shows the number of records in an application.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer 2 Open the Delete dialog box: a. Open the menus. b. Select Delete from the App menu. 3 Delete the application: a. Select the Delete From pick list, and then select Device or an expansion card. b. Select the application that you want to remove, and then select Delete. c. Select Yes, and then select Done.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer NOTE You may have to modify these steps to correspond with the operating system on your computer. 0 1 Open Add/Remove Programs: a. From the Start menu, select Settings, and then select Control Panel. b. Double-click the Add/Remove programs icon. 2 Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 5 Moving and Managing Info Between Your Device and Your Computer Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Deleting a contact Customizing the Contacts list Making connections from Contacts Working with Contacts on your computer Related topics LifeDrive from palmOne Say good-bye to a paper address book that you need to update manually every time someone moves, changes their email address, or gets a new work extension.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tip If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].” Adding a contact Did You Know? Contacts info is stored in program memory.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts. Managing Your Contacts Cont’d. The following fields contain features to help you enter information quickly: All fields except numeric and email fields capitalized.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well. LifeDrive from palmOne Managing Your Contacts 4 [ & ] OPTIONAL birthday: Add a a. Select the Birthday box. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tip Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the Contact screen. Also, additional fields apply only to the current contact; you can duplicate contact information if you need to apply the same fields to multiple contacts.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tip Any changes you make to field types apply only to the current contact. You can duplicate contact information if you need to apply the same contact fields to multiple contacts. Selecting contact field types Did You Know? The email address field type is located on the same pick list as the phone number fields. IM field types are located on a separate pick list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. 0 1 Tap the Contacts 2 Define the custom fields: icon in the input area. a. Select the contact you want, and then select Edit. b. Open the menus. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam or send your business card to other devices. To beam your business card quickly, press and hold the Contacts application button for approximately two seconds.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tip In the Contacts list view, you can also press Right on the 5-way navigator to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tip You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them. Deleting a contact 0 1 2 Tap the Contacts icon in the input area. Open the Delete Contact dialog box: a. Select the contact you want. b. Open the menus. c. Select Delete Contact on the Record menu. 3 4 [ & ] OPTIONAL computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Did You Know? If you select Work, Home, Fax, Other, Main, Pager, or Mobile from the pick list, the first letter of your selection appears next to the contact in the Contacts list—for example, W for Work. If you select email, no letter appears next to the contact. Customizing the Contacts list Tip You can also use the Contact Details dialog box to assign a contact to a category or to mark a contact as private.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts 4 Customize the appearance of the Contacts list: a. From the Contacts list, open the menus. b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application. If the box is unchecked, Contacts opens to the All category.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 [ ! ] Before You Begin You must complete all the prerequisites for the email and messaging applications. To use Quick Connect with your device’s built-in Bluetooth technology, you must set up a phone connection. To use it with your device’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Tip You can also open Quick Connect from the Contact List view by highlighting the contact you want and then pressing right on the 5-way navigator. Managing Your Contacts 2 Make a connection using Quick Connect: a. In the Contact view, select the Quick Connect icon screen to open the Quick Connect dialog box. at the top of the Tip If you want to close the Quick Connect dialog box without making a connection, press Left on the 5-way. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number. 0 1 Tap the Contacts 2 Customize Quick Connect settings: icon in the input area. a. Select the contact you want. b. Select the Quick Connect icon at the top of the screen to open the Quick Connect dialog box. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 [ ! ] Before You Begin You must have a compatible mobile phone (sold separately) that includes Bluetooth wireless technology, and you must complete all the prerequisites for the email and messaging applications. To use Tap-to-Connect with your device’s built-in Bluetooth technology, you must set up a phone connection. To use it with your device’s IR port, run Phone Link Updater and then use the Phone Link application to set up a phone connection.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts 3 Make a connection with Tap-to-Connect: a. Select the contact you want. Select to edit b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an email message, select an email address. c. Select the entry to edit it if necessary. For example, you might need to add an area code or country code to a phone number.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your device. Check out the online Help in Palm® Desktop software to learn how to use Contacts on your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 6 Managing Your Contacts Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus • Synchronizing with Palm Desktop software and Outlook Support If you’re having problems with Contacts or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar In this chapter Scheduling events Color-coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Customizing your calendar Working with Calendar on your computer Related topics LifeDrive from palmOne Stay on top of your schedule by creating appointments, setting alarms, and spotting conflicts in Calendar.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 7 Managing Your Calendar Key Term Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Scheduling events Tip You can also scroll to a date by pressing Right or Left on the 5-way or by selecting the arrows at the top of the Day View screen. Use Calendar to manage your schedule.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Managing Your Calendar 3 Tap the line next to the time the appointment begins, and enter a description. 4 If the appointment is longer or shorter than an hour, set the duration: a. In Day View, tap the start time. b. In the Set Time dialog box, tap End Time.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Did You Know? Need to reserve a date before you know the details of the appointment? Schedule an event without a start time. Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines. 0 1 Open Day View: a. Tap the Calendar the input area. icon in b. Select the Day View icon .
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Tip You can change an event without a time to a scheduled appointment. Select the event description, select Details, select the Time box, and select the start and end times. Managing Your Calendar 3 Add an unscheduled event line: a. Select New. b. Select No Time. 4 Enter a description on the line that appears at the top of the screen. NOTE A diamond appears in the time column to show that the event doesn’t start at a specific time.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating event—unusual interval. Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Tip To enter holidays such as Labor Day, select Month, enter 12 on the Every line, and then select Day as the Repeat By setting. Managing Your Calendar 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select the Every line and enter the frequency at which the event repeats. c. Select the End on pick list and select an end date, if needed. d.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Did You Know? Reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23—6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. 0 1 Tap the Calendar 2 Enter the event, and then select the event description. 3 [ & ] OPTIONAL location: icon in the input area. Enter the a. Select Details. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Did You Know? You can also set a preference to automatically include a time zone whenever you create a new event. Open the Options menu and select Preferences. Select New events use time zones. Only new events created after the preference is set are affected. Managing Your Calendar 5 Select OK. Done The location name and a note icon appear next to the event description in the Agenda View and in the Day View.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 0 1 2 Tap the Calendar icon in the input area. Set the time and the time zone: a. Enter the event. b. Set the time for the event as it is scheduled at the location where it occurs. Time zone pick list c. Select the time zone pick list and select a city within the time zone that the event is located. d. Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow. Managing your color-codes Each color-code represents a category of events. You can assign each category a name and select which color you want to assign to it. 0 1 Open Day View: a. Tap the Calendar input area.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 3 Select the color-code for the category: a. Select New or select a category, and then select Edit. b. Enter or edit the category name. c. Select the color you want to give this category. d. Select OK, and then select OK two more times. Done LifeDrive from palmOne The category name and its color-coded marker appear on the category list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code. Assigning a color-code to an event 0 1 Tap the Calendar 2 Enter the event you want to color-code. 3 icon in the input area. Select the category marker next to the description, and then select a category from the list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Tip You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. Did You Know? When you set an alarm, a little alarm clock appears to the right of the event description.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Tip You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Managing Your Calendar Rescheduling an event 0 1 Tap the Calendar 2 Go to the event you want to reschedule: icon in the input area. a. From Day View, select Go To. b. Select the year, month, and date of the event. c. Select the event description, and edit it if necessary.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 4 If you’re changing a repeating event, select one of the following to select the event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date. All Apply your changes to the selected event and all past and future instances of the repeating event.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete. Deleting events If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate you want to delete just the selected event, or to include other instances of the event. You can also delete all your old events that are before a selected time frame.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 4 5 6 [ & ] OPTIONAL computer. Check the box to save an archive copy of the event on your Select OK. If you’re deleting a repeating event, select one of the following to select the event(s) you want to delete: Current Delete only the selected instance of the repeating event. Future Delete the selected event and all instances of the repeating event that occur at a later date.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Deleting all your old events When you need more space on your device, or you just want to do some “housekeeping,” you can delete all your old events. 0 1 Tap the Calendar 2 Open the Purge dialog box: icon in the input area. a. Open the menus. b. Select Purge on the Record menu. 3 Select the events to purge: a. Select the Delete events older than pick list and select a time frame. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Did You Know? The Agenda View shows how many unread messages you have in the VersaMail® application. Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Viewing your appointments and tasks together Did You Know? You can use a favorite photo as the background for your Agenda View.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 2 Do one of the following to view your schedule: • Select an appointment to go to it in Day View. • Select a task to go to it in Tasks.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. 0 1 Open Day View: a. Tap the Calendar icon in the input area. b. Select the Day View icon .
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 2 Do any of the following to view your daily schedule: • Select the day selector to view another day in the same week, select the arrows to scroll to the previous or next week, or select Go To to choose a specific date. • Select the Repeat icon, the Alarm icon, or Details to open the Details dialog box. • Select the Note icon to view the note text. • Select the Birthday icon to view the birthday entry.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again. Viewing your weekly schedule Week View shows your schedule for an entire week.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. 0 1 Open Month View: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year. 0 1 Open Year View: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip If the text is difficult to see against your new background, select a different Color Theme to change the text color. Customizing display options for your calendar Tip If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day, or hide the input area and display as much of Day View as possible.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 5 Select Day and set any of the following Day View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Show Time Bars Display the bars that show the duration of an event and event conflicts. Compress Day View scheduled events. Avoid scrolling and display only the time period with Show Category Column Display the category marker between the time and description.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 6 Select Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time. Daily Repeating Events 7 Show events that repeat every day. Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. Setting alarm and time options 0. 1 Tap the Calendar 2 Open the Preferences dialog box: icon in the input area. a. Open the menus. b. Select Options, and then select Preferences. 3 Select the start and end times of your typical day.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar 4 Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you check this box, you also need to enter the default number of minutes, days, or hours before the event that the alarm sounds. For events without a time, the alarm settings are based on midnight of the date of the event.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Did You Know? Mac Check out the Holiday Files folder in the Palm folder. It contains various holidays that you can import into Palm Desktop software on your computer. Working with Calendar on your computer [ ! ] IMPORTANT If you use Microsoft Exchange ActiveSync®, your email and calendar information synchronize directly with your info on your company's Exchange server.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 7 Managing Your Calendar Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with Calendar or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 8 Your Microsoft Office File Manager In this chapter Creating and managing Office files Opening files from within Documents Related Topics With its ability to store large amounts of important information, your device lets you take your office with you— including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 8 Your Microsoft Office File Manager Tip The Documents application has a companion application on your computer called Documents To Go. Use Documents To Go to move or copy files to your device when you synchronize. Creating and managing Office files For complete information on this application, click the Documents To Go icon on your computer and then click Help, or go to www.dataviz.com.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 8 Your Microsoft Office File Manager Tip When you are working on a file, save it to your device or your expansion card by selecting Menu, selecting Save As from the File menu, and then selecting the location where you want to save the file. Opening files from within Documents Tip Do you have a file or folder you are always viewing? Add it to your Favorites list for easy access.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 8 Your Microsoft Office File Manager Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related Topics Click the link below to learn about these related topics: VersaMail Sending and receiving Office files as attachments to email messages Support If you’re having problems with Documents, click the Documents To Go icon on your computer, and then click Help; or go to www.
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SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Did You Know? You can carry a video or photo on your device in its native format with no conversion, so you can view it on the computer in the format you prefer. On your computer, use LifeDrive Manager (Windows); do not select the Format for device option. You can also use Drive Mode (Mac and Windows) on your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip Use your camera’s editing software to edit or enhance your photos or videos and copy them to your device for viewing. Viewing photos or videos You can view photos and videos in the following ways: Thumbnail List View miniature preview versions of your photos and videos. View names and dates of photos and videos on your device or an expansion card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 2 Go to the folder or album where the photo or video is located: a. Select Device Expansion Card or Location pick list Device Expansion card . b. Tap Location pick list in the upper-right corner and select the location of the photo or video you want to view: • If the photo or video is in the Photos & Videos folder on your device’s hard drive or on an expansion card, select the correct location from the list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 3 Select a photo or video: a. If the Thumbnail View is not displayed, select Thumbnails left. in the lower- b. Select the photo or video you want to view. A video automatically starts playing when you select it.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 4 [ & ] OPTIONAL Access controls: • For photos, press Up on the 5-way navigator to zoom in. Press Down to access the photo controls. • For videos, press Center to access video controls. Photo Video Rotate Send Add audio Play or Pause Full-screen view Volume Progress indicator Send 5 Press Center or tap anywhere in the photo or video to return to the Thumbnail View screen.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Viewing a photo or video in the List View 0 1 2 Press the Media button. Go to the folder or album where the photo or video is located: a. Select Device Expansion Card or Location pick list Device Expansion card . b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Tip If a photo is larger than your device’s screen— either because of its original size or because you have zoomed in—tap and drag with the stylus to view different parts of the photo. Viewing Your Photos and Videos 3 Select a photo or video: a. If the List View is not displayed, select List in the lower-left corner. b. Select the photo or video you want to view. A video automatically starts playing when you select it.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 4 [ & ] OPTIONAL Access controls: • For photos, press Up on the 5-way navigator to zoom in. Press Down to access the photo controls. • For videos, press Center to access video controls. Video Photo Rotate Send Add audio Full-screen view Volume Play or Pause Progress indicator 5 Send Press Center or tap anywhere in the photo or video to return to the List View screen.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Did You Know? In a slide show, videos play through in their entirety before the next item appears. Viewing a slide show By default, both photos and videos in an album are displayed during a slide show. 0 1 Press the Media 2 [ & ] OPTIONAL button. Set the slide show settings: a. Open the menus. b. Select Options and then select Slideshow. c. Adjust the settings: Show Videos slide show.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 3 Go to the folder or album where the photos or videos are located: a. Select Device Expansion Card or Location pick list Device Expansion card . b. Select the Location pick list in the upper-right corner and select the location of the photos or videos you want to view. 4 In the Thumbnail or List View, select Slide Show .
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip You can also rotate a photo by pressing Down on the 5-way to zoom the photo out and then selecting Rotate at the bottom of the screen. Rotating a photo 0 0 1 Press the Media 2 Go to the folder or album where the photo is located: a. Select Device button. or Expansion Card . b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 3 Rotate the photo: a. Select the photo you want in the Thumbnail or List View. b. Open the menus. c. Select Rotate Picture from the Media menu. d. Select the rotation you want. 4 Tap anywhere in the photo to return to the Thumbnail or List View.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip You can also view details for an entire album— including last date changed, number of items in the album, and size—by opening the Album menu and selecting Album Details. Viewing and editing photo or video details 0 0 1 Press the Media 2 Go to the folder or album where the photo or video is located: a. Select Device button. or Expansion Card . b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Tip Select the scroll arrows at the bottom of the Media Details screen to view other photos in the album. » Key Term EXIF Exchangeable Image File Format is a standard for storing interchange information in image files. Most digital cameras use the EXIF format. Viewing Your Photos and Videos 4 View photo or video details: a. Open the menus. b. Select Edit Details from the Media menu. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 5 [ & ] OPTIONAL If the photo was taken from a digital camera that uses the EXIF format, you can view the EXIF information about the photo: a. Select EXIF. b. Select Done when finished viewing the EXIF details. 6 When finished editing and viewing details, select Done.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip Use the copy feature to move a photo from your device to a card and vice versa. If a photo is stored on your device, you can add it only to an album located on the device. Likewise, if a photo is stored on an expansion card, you can add it only to an album that is on the same card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Tip Drag the stylus across multiple photos and/or videos to add or remove them all at once. Viewing Your Photos and Videos 3 [ & ] OPTIONAL album: Create an a. Select whether to create the album on your device or on an expansion card inserted into the expansion slot. Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo or video is not deleted from your device or the expansion card. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip Move photos within albums to easily put the slide show of your child’s birthday party in the sequence you want. 5 Move photos or videos within albums: a. Tap the pick list in the upper-right corner and select the album in which you want to move photos or videos. b. Select the photo you want to move, and drag the stylus to move the photo or video to the desired location.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Tip You can also move a photo or video by adding it to a different album. The item is removed from the original album. Viewing Your Photos and Videos 3 Move a photo or video between albums: a. Select the pick list in the upperright corner and select the album containing the photo or video you want to move. Select to move photo or video b. Open the menus. c. Select Edit Details from the Media menu, and then select the photo or video you want to move.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 [ ! ] Before You Begin You must be in an album to sort manually. You cannot sort when All Albums is selected from the pick list. Viewing Your Photos and Videos Sorting photos and videos 0 1 Press the Media 2 Sort photos and videos: button. a. Select the pick list in the upperright corner and select the album containing the photos and/or videos you want to sort. b. Open the menus. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Did You Know? Create multicolored art: Select a color and draw on a photo, and then select a different color and draw some more. Each drawing keeps its original color. Personalizing a photo Tip Select the drawing tool button to change line size. Select the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; select Undo to delete text.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos 3 Select one of the following to save or reject changes: Replace Original Saves the photo with the drawing in place of the original photo with no drawing; the original photo is lost. Save as New Picture Saves both the photo with the drawing and the original photo with no drawing. You can enter a name for the new photo. You can also select the pick list to save the updated photo to a different album.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Adding audio to a photo 1 Press the Media 2 Access the photo controls: button. a. In the Thumbnail or List View, select the photo you want. b. Press Down to access the photo controls. 3 Add sound to a photo: a. Select the Audio button. b. Select the Record button to begin recording. c. Select the Stop Recording button to stop and close the Record dialog box. d.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip Copy an entire album by opening the Album menu, selecting Album, and then selecting Copy Album to Card or Copy Album to Device. Select the album you want, and then select Done when copying is complete. Copying a photo or video You can copy photos and videos from your device to an expansion card, and vice versa. 0 1 Press the Media 2 Select a photo or video to copy: a. Select Device button. or Expansion Card . b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip Delete an entire album by opening the Album menu and selecting Album Details. Select the album you want, and then select Delete on the Album Details screen. Deleting a photo or video Tip You can also delete a photo or video from the Media Details screen by selecting Delete on that screen. 0 1 Press the Media 2 Go to the folder or album where the photos or videos are located: a. Select Device button.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tip You can also beam or send an entire album by opening the Album menu and selecting Beam Album or Send Album. Sharing photos and videos You can easily share photos and videos with family and friends. Use your device’s built-in Bluetooth® wireless technology to wirelessly send photos and videos to other Bluetooth devices within range.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 9 Viewing Your Photos and Videos Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with Media or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 10 Managing Your Camera Card Media In this chapter Copying photos and videos from your camera card Viewing photos or videos Related topics Maybe you have just filled your digital camera card and you want to keep taking pictures. Do you want to review your pictures on a larger screen? You can do this and more with palmOne™ Camera Companion.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 10 Managing Your Camera Card Media Did You Know? When you use Copy to Device, the program checks for files with the same file name and content. If found, those files are not copied. Also, files with the same file name but different contents are automatically renamed before copying onto the device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 10 Managing Your Camera Card Media 3 [ & ] OPTIONAL If you selected Copy to Device, you can select the following: Delete Media on Card Deletes the contents of your camera card so that your card is immediately available for more photos or videos. View Copied Media View the photos and videos that you copied to your device. 4 Remove your camera card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 10 Managing Your Camera Card Media Tip Use your camera’s editing software to edit or enhance your photos or videos and copy them to your device for viewing. Viewing photos or videos Use your device’s large display as a picture viewer. You can view the contents of your camera memory card without transferring the photos or videos to your device. 0 1 Insert your digital camera card into your device. The Camera Companion application automatically opens.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 10 Managing Your Camera Card Media Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with Media or with anything else on your device, go to www.palmOne.com/ support.
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SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 [ ! ] Before You Begin (Windows only) Install Windows Media Player and the Pocket Tunes plug-in on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software. Tip The Star button is assigned to open Pocket Tunes. You can also reassign the Star button to open any of your favorite applications.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. 3 Select Start Sync. The files are transferred to the Music folder on your device’s hard drive. Done MAC ONLY 0 1 Prepare your computer and your device: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 [ ! ] Before You Begin (Windows only) Install Real Rhapsody desktop application on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software. You must install this software, even if you already have a version of RealPlayer installed on your computer. The version on the CD contains all of the components needed to transfer music files to your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music 2 Prepare Real Rhapsody on your computer: a. Open the Real Rhapsody application. b. Click the Transfer tab. c. Click the Device Preferences the pick list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music 3 Transfer the files to your device: a. Drag the song files you want from the My Library window into the Transfer window. b. Click Transfer. The files are transferred to the Music folder on your device’s internal drive. [ ! ] IMPORTANT Do not press the HotSync button on your cable. Real Rhapsody is transferring the files, so there’s no need to do anything.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 [ ! ] Before You Begin Set the Windows Media Player Rip Music format setting for mp3. Rightclick on the Windows Media Player screen and select Tools, and then select Options. Select the Rip Music tab and then select mp3 from the Format pick list. Did You Know? An interactive tutorial on the software installation CD guides you through adding music. Insert the CD, go to the My Music section of the tutorial and select Add music from a CD.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music 2 Rip the songs you want to add to your library: a. Select the titles you want to rip from the CD. b. Select Rip Music. Rip Music Save titles 3 Transfer the MP3 files to your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 [ ! ] Before You Begin (Windows only) Install Real Rhapsody desktop application on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software. Listening to Music Transferring music from a CD to your device If your songs are on a CD and you want to listen to them on your device, use the Real Rhapsody desktop application on your computer to convert and transfer the files.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Did You Know? An interactive tutorial on the LifeDrive™ software installation CD guides you through adding music. Insert the CD and go to the My Music section of the tutorial and select Add music from a CD. Listening to Music 2 Transfer the songs you want to add to your library: a. Select the titles you want to transfer from the CD. b. Click Save Tracks.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Tip For tips on using Real Rhapsody on your computer, go to the Help menu in Real Rhapsody or visit www.real.com. Listening to Music 3 Prepare your device: a. Connect your device and your computer to the USB sync cable. b. Turn on your device. [ ! ] IMPORTANT Do not press the HotSync button on your cable. 4 Transfer the MP3 files to your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Tip For tips on using Pocket Tunes, open the Options menu and select Help. Playing music on your device Did You Know? Pocket Tunes continues playing the songs in your list until it reaches the end of your list or until you tap the Stop button, even if your device screen is off.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Managing playlists You can create dozens of playlists with your favorite songs. Creating a playlist 0 1 Go to Favorites and select Music 2 Open the Edit Playlist screen: . a. Open the menus. b. Select Actions menu. c. Select Manage Playlists. d. Select New.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Did You Know? The Add Songs to Playlist screen displays all songs on your device’s internal drive and on your expansion card. Listening to Music 3 Create a playlist: a. Enter a name for the playlist. b. Select Add Song. c. Select the songs you want to include on the playlist. d. Select OK. 4 Put the songs in the order you want to hear them: a. Select a song you want to move. b. Select Up or Down to move the song up or down one slot. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Tip To quickly select all the songs in the list, select Select All. To quickly deselect all the songs, select Select None. Playing songs from a playlist 0 1 Go to Favorites and select Music 2 Select a song from a playlist: . a. Tap Choose Songs button. b. Select the Files icon. c. Select Playlists. d. Select the playlist you want to play. e. Tap the Select All button.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Editing a playlist 0 1 Go to Favorites and select Music 2 Open the playlist you want to edit: . a. Open the menus. b. Select Actions menu. c. Select Manage Playlists. d. Highlight a playlist. e. Select Edit.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music 3 Select Edit and do any of the following: Remove Select a song and tap Remove to delete the song from the playlist. Add Song Tap Add, check a song’s box, and then tap Done. Up or Down Select a song and select Up or Down to move the song up or down one slot. 4 Select Save List.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Deleting a playlist 0 1 Go to Favorites and select Music 2 Open the playlist you want to delete: . a. Open the menus. b. Select Actions menu. c. Select Manage Playlists. d. Select Edit. 3 Delete the list: a. Select Delete List. b. Select Yes in the confirmation dialog box. c. Select Done.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Customizing your player You can customize your MP3 player by setting preferences. Turning off the screen Turning off the screen while playing music saves battery power. 0 1 Go to Favorites and select Music 2 Open the menus. 3 Select General Preferences and set screen preferences: .
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Setting background preferences 0 1 Go to Favorites and select Music 2 Open the menus. 3 . Select Background Prefs and set screen preferences: Enable background play When you are playing music, you can continue using any of the other device applications. FPO Bring up console with pen swipe A pen swipe between the selected icons in the input area brings up the pTunes console. 4 Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Flashing the LED when the pTunes console is turned off When you are playing music while the pTunes console is turned off, you can set the LED to flash to remind you that pTunes is still on and is playing music. This can be a helpful reminder to extend the devices’s battery life when you are not listening to music. 0 1 Go to Favorites and select Music 2 Open the menus. 3 Set the preference: . a. Select Copy From PC Prefs b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Working with Windows Media Player on your computer WINDOWS ONLY Use Windows Media Player on your computer to play and manage your songs. Learn how to use WMP on your computer by using the online Help in WMP.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 11 Listening to Music Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Click the link below to learn about these related topics: Expansion Cards • Inserting and removing expansion cards • Naming expansion cards • Viewing the contents of a card Tip Support If you’re having problems with Pocket Tunes, go to www.pocket-tunes.com.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task complete Deleting tasks Customizing your Tasks list Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your device is the perfect place to make a list of the things you need to do.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Tip If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. Creating a task Tip Add a note to a task. Select the Note button, enter the note text, and then select Done. Did You Know? You can organize your tasks by filing them into categories. You can also mark tasks as private to hide them from prying eyes. Did You Know? Tasks info is stored in program memory.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date before you can set an alarm. Tip You can customize the alarm sound for your tasks in the Task Preferences dialog box. Did You Know? When you set an alarm, a little alarm clock appears to the right of the task description. Managing Your Tasks Setting an alarm 0 1 Tap the Tasks 2 Open the Set Alarm dialog box: icon in the input area. a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating task—unusual interval. 3 Set the alarm: a. Check the Alarm box. b. Enter how many days before the due date you want the alarm to sound. c. Select the time columns to set the time the alarm sounds. d. Select OK, and then select OK again.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks 3 Set the repeat interval: a. Select the task description, and then select Details. b. Select the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year. NOTE If you select Daily, a dialog box appears for you to select the end date. c. Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months. 0 1 Tap the Tasks 2 Enter the task you want to repeat and assign it a due date.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting. Managing Your Tasks 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Did You Know? Overdue tasks have an exclamation point (!) next to the due date. Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see only certain types of tasks. 0 Tip Your Task Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings, open the Options menu and select Preferences.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Tip You can set Task Preferences to record the date that you finish your tasks, and you can show or hide finished tasks. To change these settings, open the Options menu and select Preferences. Marking a task complete You can check off a task to indicate that you’ve completed it. 0 1 2 Tap the Tasks icon in the input area. Check the box on the left side of the task.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Tip You can also delete a specific task by selecting the task, selecting Details, and then selecting Delete. Deleting tasks Tip If you save an archive copy of your deleted tasks, you can refer to them later by importing them. If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them. Deleting all your completed tasks 0 1 Tap the Tasks 2 Open the Purge dialog box: icon in the input area. a. Open the menus. b. Select Purge on the Record menu. 3 4 [ & ] OPTIONAL Check the box to save an archive copy of your completed tasks on your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Did You Know? Calendar’s Agenda View also displays your tasks. Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. 0 1 Tap the Tasks 2 Open the Preferences dialog box: icon in the input area. a. Open the menus. b. Select Options, and then select Preferences.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks 3 Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your device’s memory until you purge them.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 12 Managing Your Tasks Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with Tasks or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics LifeDrive from palmOne Your device contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Creating a memo Tip Use Phone Lookup to quickly add a name and phone number to a memo. Did You Know? Memos info is stored in program memory. This means that you can view the info only by looking at it in the application and you can synchronize the information by pressing the sync button on the USB cable.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos Tip The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Viewing and editing a memo Did You Know? You can connect your device to a portable keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase a variety of portable keyboards. Visit www.palmOne.com/ mylifedrive and click the Accessories link.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos Did You Know? If you use Palm Desktop software for synchronizing, you can send a memo to your computer by synchronizing, and then open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. Deleting a memo 0 1 2 Tap the Memos icon in the input area. Open the Delete Memo dialog box: a. Locate the memo you want. b. Open the menus. c. Select Delete Memo on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the memo on your Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos Tip You can copy the text of a memo and paste it into a new Word file in Documents on your device. Edit the text in Documents, save it as a Microsoft Word file, and then send the file to your computer by synchronizing so you can view and edit it in Word. Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 13 Writing Memos Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with Memos or with anything else on your device, go to www.palmOne.com/ lifedrive-userguide.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics LifeDrive from palmOne Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil, such as drawing a quick sketch.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. Tip Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the title), open the Edit menu, and select Clear Note. Did You Know? Note Pad info is stored in program memory.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad Choosing the pen and paper (background) colors 0 0 1 Go to Applications and select Note Pad 2 Open the Select Colors dialog box: . a. Select Done to display the Note Pad list. b. Open the menus. c. Select Options, and then select Preferences. d. Select Color. 3 Select the pen and paper colors: a. Select Pen, and then select the ink color you want to use. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad Tip Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list. Setting an alarm To use a note as a reminder, set an alarm for that note. 0 1 Go to Applications and select Note Pad 2 Open the note: . a. Select Done to display the Note Pad list. b. Select the note you want to set an alarm for.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Writing Notes in Note Pad 3 Set the alarm: a. Open the menus. b. Select Options, and then select Alarm. c. Select the Date box, and then select the year, month, and date you want the alarm to sound. d. Select the time you want the alarm to sound. e. Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad Tip Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then select the Sort by pick list. Viewing and editing a note 0 1 Go to Applications and select Note Pad 2 Open the note: If you sort manually, you can rearrange the list by dragging notes to another position in the list. . a. Select Done to display the Note Pad list. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad Tip You can also delete a note by opening the Record menu and selecting Delete Note. Deleting a note Tip Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete box. 0 1 Go to Applications and select Note Pad 2 Open the note: . a. Select Done to display the Note Pad list. b. Select the note you want to delete.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your device. Check out the online Help in Palm® Desktop software to learn how to use Note Pad on your computer.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 14 Writing Notes in Note Pad Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Click a link below to learn about these related topics: Moving Around • Using menus Sharing Support If you’re having problems with Note Pad or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos In this chapter Creating a voice memo Listening to a voice memo Setting an alarm for a voice memo An important idea pops into your head, and you need to record it before you forget it. If a brilliant marketing idea hits when you’re away from your office, Voice Memo is the tool you need.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos Did You Know? You can automatically store voice memos on an expansion card. Creating a voice memo Tip For best results, hold your device within about one foot of your mouth while recording. Creating a quick voice memo using the application button Tip To pause your recording, you must keep the Voice Memo button held down and then tap Pause.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos Creating a longer voice memo using the pause control Pause and resume recording as many times as you want to make sure you capture all of your thoughts. 0 1 Go to Applications and select Voice Memo . Alternately, you can press and quickly release the Voice Memo application button 2 . Record your voice memo: a. Tap New. b. Tap Record. A tone indicates that recording has started. c. Face your device and begin speaking.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Tip Once you pause your recording, you can use other applications and come back later to resume recording. To resume recording, just tap the Voice Memo icon or press and release the Voice Memo application button, and then tap Record. Tip You can organize your voice memos by storing them into categories, such as personal or marketing ideas. Recording Voice Memos 3 Pause and restart recording: a. Tap Pause to stop recording.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos 5 6 [ & ] OPTIONAL Tap on the title line and enter a title for your memo. You can choose to leave the time as part of the title or remove it. You can also select a category to store your memo. If you want to listen to your memo, tap the Play button.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos Tip You can sort the Voice Memo list by date, alphabetically, by length of memo, or manually. Go to the Preferences menu and tap the Sort by pick list to select a sorting scheme. Listening to a voice memo 0 1 2 Go to Applications and select Voice Memo . In the Voice Memo list, select the voice memo title. The voice memo begins to play after a few seconds.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos 3 [ & ] OPTIONAL level: Set the volume a. Select the Speaker icon. b. Press Up or Down on the navigator to adjust the volume. c. Press Done. 4 Select Done.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos Tip You can use a concerto or a bird chirp or to a number of other sounds for your alarm. Open the menus, select Options, and then select Preferences. Tap the Alarm pick list to select a sound. Setting an alarm for a voice memo 0 1 Go to Applications and select Voice Memo 2 Select the voice memo to which you want to assign an alarm. 3 Open the Alarm dialog box: a. Open the menus . . b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos 5 6 [ & ] OPTIONAL Select the Auto-play check box to automatically play the voice memo when the alarm goes off. Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 [ ! ] Before You Begin You must have an expansion card inserted in your device’s expansion card slot. Did You Know? When you store voice memos on an expansion card, they do not appear in the Voice Memo portion of Palm® Desktop software after a HotSync® operation and are not backed up. Did You Know? You cannot mark voice memos private or attach alarms to voice memos that are stored on an expansion card.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos Automatically storing all voice memos on an expansion card 0 1 Go to Applications and select Voice Memo 2 Open the Alarm dialog box: a. Open the menus . . b. Select Options, and then select Preferences. 3 4 Select the check box Record automatically to expansion card, if present. Tap OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 15 Recording Voice Memos My Handheld Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with Voice Memo or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections In this chapter What can I do with the builtin Wi-Fi wireless technology? What types of connections can I make? Wi-Fi signal strength indicator Setting up a Wi-Fi network connection Accessing email and the web with Wi-Fi Setting up a Wi-Fi device-todevice network Related topics LifeDrive™Device Staying connected means you have the latest wireless technology at your fingertips at all times.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 16 Making Wi-Fi Wireless Connections Key Term Wi-Fi Wireless technology that enables networks with access points to allow devices such as handhelds, printers, and computers to connect wirelessly to the Internet and corporate networks. What can I do with the built-in Wi-Fi wireless technology? Did You Know? If you are out of range of a Wi-Fi access point, you can remain connected using Bluetooth wireless technology.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections Wi-Fi signal strength indicator You can easily check Wi-Fi status and signal strength any time by viewing the Wi-Fi icon on the status bar. You can tap the Wi-Fi icon and open the Preferences screen to also view status, signal strength, and other Wi-Fi information. Status ...
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 [ ! ] Before You Begin Contact the network administrator to get the name of the network, also known as an SSID, and the security information, such as WEP or WPA-PSK keys. » Key Term Encryption key A series of letters and numbers that enables data to be encrypted and then decrypted so it can be safely shared within a network. Your handheld supports two encryption systems: WEP and WPA-PSK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 4 Add or edit a network: • If the network appears on the list, select the network and then select Edit to add encryption key information. • If the network does not appear on the list, select Add. The network may be hidden for security purposes. 5 Add the network name or SSID if it does not appear. An SSID is required for hidden networks.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 6 Select a security option: • If your network does not require any encryption settings, select None and go to step 9. • If your network requires WEP encryption, select WEP and go to step 7. • If your network requires WPA-PSK encryption, select WPA-PSK and go to step 8.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 7 If you selected WEP in step 6: a. Tap the WEP Key box. b. Enter the WEP encryption information. c. Select OK. d. Go to step 9.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 8 If you selected WPA-PSK in step 6: a. Check the WPA-PSK box. b. Tap the Key box. c. Assign a passphrase. d. Select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 9 [ & ] OPTIONAL Manually set your IP or DNS addresses: a. Tap Details. b. Select Access Point (infrastructure) from the Connect to pick list. c. Select Advanced. d. Select Manual from the IP Address or DNS Server pick list. e. Enter the IP address or DNS server information. f. If you want to use a preamble, check the Use short preamble box. g. Select OK. 10 Done LifeDrive™Device Select OK and then select Done.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections Accessing email and the web with Wi-Fi After you set up a connection with a Wi-Fi network, you can send and receive email or browse the web wirelessly using this connection. NOTE Wi-Fi functionality must be turned on before you can use it to make wireless connections. You must also set up an email account on your device before you can send or receive email messages. 0 1 Open the email application or the web browser.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Tip When you enter a URL in the web browser or select Get and Send in the VersaMail® application, a connection is automatically initiated with the last used service. Making Wi-Fi Wireless Connections 4 Connect to the Wi-Fi network: a. Select a Network from the Network pick list. b. Wait for the connection to finish, and then select Done. Done LifeDrive™Device You are now ready to send and receive email messages or to browse the web.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 [ ! ] Before You Begin You need to know the following information: Making Wi-Fi Wireless Connections Setting up a Wi-Fi device-to-device network 0O • Name of the network, also known as an SSID 1 • Security information, such as WEP or WPA-PSK keys 2 Tap the Wi-Fi controls on the status bar. Select On from the Wi-Fi pick list, and then select Wi-Fi Prefs. • Channel number You may also need to know the IP address and DNS server information.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 4 Select Add. 5 Add the network name or SSID.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 6 Select a security option: • If your network does not require any encryption settings, select None and go to step 9. • If your network requires WEP encryption, select WEP and go to step 7. • If your network requires WPA-PSK encryption, select WPA-PSK and go to step 8.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 7 If you selected WEP in step 6: a. Tap the WEP Key box. b. Enter the WEP encryption information. c. Select OK. d. Go to step 9.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 8 If you selected WPA-PSK in step 6: a. Check the WPA-PSK box. b. Tap the Key box. c. Assign a passphrase. d. Select OK. 9 Set the connection: a. Tap Details. b. Select Peer-to-Peer (ad hoc) from the Connect to pick list. c. Select the channel number from the Channel pick list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections 10 [ & ] OPTIONAL Manually set your IP or DNS address: a. Select Manual from the IP Address or DNS Server pick list. b. Enter the IP address or DNS server information. c. If you want to use a preamble, check the Use short preamble box. d. Select OK. 11 Done LifeDrive™Device Select OK three times and then select Done. You can now connect to the device any time you are within range.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 16 Making Wi-Fi Wireless Connections Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with your device’s wireless capabilities or with anything else on your device, go to www.palmOne.com/ support.
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SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 17 Making Bluetooth Wireless Connections Key Term Bluetooth Technology that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other. What can I do with the built-in Bluetooth wireless technology? [ ! ] Before You Begin Any device you connect to must also be a Bluetooth device with Bluetooth features enabled.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections What is device discovery? Discovery is the process in which your device searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results. After you find the devices you are looking for, you can select the devices with which you want to connect.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 17 Making Bluetooth Wireless Connections Key Term Discoverable Setting that allows other devices to find and connect with your device using Bluetooth wireless technology. If your device is not discoverable, other devices cannot find it to make a connection. Your device must be on in order to be discoverable.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 [ ! ] Before You Begin If you have an IR phone, you must download the Phone Link application from the web. Go to http:// www.palmOne.com/us/ support/downloads/ phonelink.html to download the software. » Key Term Trusted pair Two devices—for example, your device and your mobile phone—that can connect to each other because each device can find the same passkey on the other device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Tip If you receive a message that your phone is not ready to accept a connection, check to make sure that your phone is prepared to make a Bluetooth connection. See the instructions included with your phone. Making Bluetooth Wireless Connections 3 Select the phone you want to connect to: a. Select the Manufacturer and Model pick lists, select the correct entries for your phone, and then select Next.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 » Key Term Passkey Like a password, the passkey is a security measure. Connections can happen only between your device and a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your device and on your phone. Making Bluetooth Wireless Connections 4 Enter a passkey: a. Enter a passkey number.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections 6 Determine if you want to be set up with a network: a. Select Yes to begin network setup. Go to step 7. b. Select No if you want to use your phone connection only to dial phone numbers from your device or to send text messages. You have finished setup. 7 Begin network setup: a. If you select Yes, go to step 8. b. If you select No, go to step 9. c. Select Next.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 » Key Term GPRS Acronym for General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 6 only if you have a GPRS account for your mobile phone. Tip Contact your ISP (for example, AOL or Earthlink) if you are not sure about one or more of the items to enter in step 8. Making Bluetooth Wireless Connections 8 If you selected Yes in step 7: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections Tip You can select Bluetooth controls on the status bar to quickly check Bluetooth status and make a connection from any application on your device. Accessing email and the web with Bluetooth After you set up a connection with a mobile phone, you can send and receive email or browse the web wirelessly using this connection. NOTE Bluetooth functionality must be turned on if you want to use wireless features.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 » Key Term Service Way of connecting to a mobile phone to send information wirelessly, for example, through a high-speed (GPRS) carrier or a dial-up account with an Internet service provider (ISP). Tip When you enter a URL in the web browser or select Get and Send in the VersaMail® personal email application, a connection is automatically initiated with the last used service.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections Tip After the first time you set up a connection and wirelessly synchronize your device with a computer, you can synchronize with that computer at any time by choosing its device name from the Service pick list and tapping Connect. Setting up a connection for Bluetooth synchronization WINDOWS ONLY 0 1 Tap the Bluetooth controls 2 Open the PC Setup dialog box: on the status bar. a. Select Prefs. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Tip To open HotSync® Manager on your computer in the onscreen instructions (see step 4 in this procedure), click the HotSync Manager icon on the taskbar in the lowerright corner of your computer screen. Tip Remember that Bluetooth devices generally must be within 30 feet of each other to communicate. Making Bluetooth Wireless Connections 3 Select a computer and select OK. The Discovery icon appears to indicate that the discovery process is active.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections MAC ONLY 0 1 Go to Applications and select Prefs 2 Open the Edit Connection screen: . a. From the Communications Preferences list, select Connection. b. Tap New. 3 Set up the connection to your computer: a. Enter a name for the connection, such as BT to Mac. b. Select the Connect to pick list and select PC. c. Select the Via pick list and select Bluetooth.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Tip Just as it is safer to use different personal identification numbers (PINs) for different bank accounts, your passkeys are more secure if you use a different passkey for each device with which you want to connect—one passkey for a connection to a phone, a different one for a connection to a computer, and so on. Just remember that you must enter the same passkey on your device and on the device with which you want to connect.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections 6 Synchronize your device with your computer: a. Go to Applications and select HotSync . b. Make sure that Local is selected, and select the connection you created in step 3 from the pick list. c. Tap the HotSync icon.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 [ ! ] Before You Begin You must get the passkey, username, and password for the LAN from the system administrator. » Key Term LAN Acronym for local area network. LAN refers to a local network that connects computers located in your home or business. Making Bluetooth Wireless Connections Setting up a connection to a network 0 1 Tap the Bluetooth controls 2 Open the PC Setup dialog box: on the status bar. a. Select Setup Devices. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections 4 Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. 5 6 Enter the username and password for the LAN and select Next. Select Done.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections Did You Know? When your device and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you have previously communicated. Creating trusted devices After you have set up your phone and computer as trusted devices, you may want to set up other trusted devices, such as a friend’s device.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Tip You can delete a trusted device or view the details about a trusted device, such as the device address and your most recent connection. In Bluetooth Manager, select Setup Devices, and then select Trusted Devices. Select the appropriate device and select Details. Making Bluetooth Wireless Connections 4 Enter the same passkey on your device and the other device and select OK.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections Tip If the remote device name has changed, disabling and then enabling the device name cache forces your device to retrieve the new device name. Setting advanced Bluetooth features These advanced settings are used in special circumstances.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections Allowing your device to wake up when it is turned off You can set your device to receive information through Bluetooth connections when your device is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your device, it must know your device name. This limits the connections to devices that are trusted or that have connected with you before.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 17 Making Bluetooth Wireless Connections Tips & Tricks Make your device uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mylifedrive. Related topics Support If you’re having problems with your device’s wireless capabilities or with anything else on your device, go to www.palmOne.com/ support.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages In this chapter Upgrading an existing email account About email accounts Creating an account Getting and reading messages Sending an email message You already know how efficient email is for staying in touch with personal and business contacts. Now the VersaMail® application brings you a new level of convenience: email on the go.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Upgrading an existing email account If you already use the VersaMail application on a different device and want to keep your username, you can upgrade your existing email account for use on your new device. 0 1 Synchronize your new device with your computer. When prompted, select the username associated with your old device; this contains your existing account information.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Did You Know? You can create up to eight email accounts. About email accounts Did You Know? The VersaMail application provides strong 128-bit AES encryption for your password. Tip Go to your email provider’s website or contact their customer support to obtain the setup information you need.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 18 Sending and Receiving Email Messages Key Term Firewall A system set up to protect against unauthorized access into a private network. • The name of the outgoing mail (Simple Mail Transfer Protocol, or SMTP) server Did You Know? With a corporate email account, you may be able to access Microsoft Exchange, IBM Lotus Domino, or Sun iPlanet mail servers, among others.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages VPNs If you want to access email on your device using your corporate email account, you may need to set up a virtual private network (VPN) on your device. A VPN enables you to log in to your corporate mail server through the company’s firewall (security layer). Without a VPN, you cannot pass through the firewall to gain access to the mail server.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Connecting to a VPN After you set up a VPN, you need to connect to it in order to retrieve email messages from your corporate mail server. You may need to connect to the VPN each time you open VersaMail to retrieve messages from the server. 0 1 Go to Favorites and select VersaMail 2 Connect to your VPN: . a. Open the menus. b. Select Options, and then select Connect VPN. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Creating an account Before you can use the VersaMail application with a given email account, you need to set up the account in VersaMail. If you have multiple email accounts, you must set up a VersaMail account for each one.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Did You Know? Your username and email address are already entered on the Account Settings screen based on the account settings that VersaMail finds on your computer. Transferring settings from an existing account WINDOWS ONLY 0 1 2 3 4 Open VersaMail account setup. Select your username from the drop-down list at the top of the screen, and then select the option to create a new VersaMail email account. Click Next.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages 6 [ & ] OPTIONAL accounts: Set up other a. Select the option to set up another account, and then click Next. b. Repeat steps 2 through 5 for each account you want to set up. When you have set up the last account, go to the next step. 7 Finish setting up accounts: a. Select the option to synchronize information for this account, and then click Next. b. Click Finish.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Setting up an account on your computer: Common providers WINDOWS ONLY The settings for many common providers are already included in VersaMail. If you have an account with one of these providers, you just need to enter your username and password during account setup. 0 0 1 2 3 Open VersaMail account setup.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? Your incoming and outgoing server settings and whether the account needs ESMTP authentication are already entered based on the account type you select. Sending and Receiving Email Messages 4 Enter the basic account information: a. Enter a descriptive name for the account or use the one shown. b. Enter your account username and password. Your email address is entered automatically based on the username you enter.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages 8 [ & ] OPTIONAL accounts: Set up other a. Select the option to set up another account, and then click Next. b. Repeat steps 2 through 5 for each account you want to set up. When you have set up the last account, go to step 9. 9 Finish setting up accounts: a. Select the option to synchronize information for this account, and then click Next. b. Click Finish.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 18 Sending and Receiving Email Messages Key Term Protocol Settings your email provider uses to receive email messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). Setting up an account on your computer: Other providers WINDOWS ONLY 0 1 2 3 4 Open VersaMail account setup.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? Your incoming mail server is also called your POP or IMAP server; your outgoing mail server is also called your SMTP server. Sending and Receiving Email Messages 5 Enter the basic account information: a. Enter a descriptive name for the account. b. Enter your account username and password. c. Enter your email address for this account. d. Click Next.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages 9 [ & ] OPTIONAL Set up other accounts: a. Select the option to set up another account, and then click Next. b. Repeat steps 2 through 5 for each account you want to set up. When you have set up the last account, go to step 10. 10 Finish setting up accounts: a. Select the option to synchronize information for this account, and then click Next. b. Click Finish.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Did You Know? The Desktop Connection field displays the mail client you use to download messages to your computer—for example, Microsoft Outlook or Lotus Notes— based on the settings VersaMail detects. If no client is detected, VersaMail displays Direct POP or Direct IMAP connection to server, depending on your account protocol.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, VersaMail downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web). Did You Know? The actual message size you can download may be smaller than 5000KB, because some message space is necessary for transferring the message over the Internet.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Tip Check with your email provider or your system administrator for any incoming or outgoing mail settings you do not know. Also check to see if your account uses SSL, APOP, or ESMTP; or whether you need to change the default port number. Sending and Receiving Email Messages Cont’d 3 Synchronize Inbox Folder Check the box to synchronize messages in your device’s Inbox with messages on your computer during the next synchronization.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Tip Do not check the Secure connection box if VersaMail displays Direct POP or Direct IMAP connection to server in the Desktop Connection field. If you check the box, you cannot receive incoming messages correctly. To use SSL with your account, set up the account on your device and check the Use Secure Connection box on the appropriate screen.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? If you synchronize a folder, any changes you make to a folder on your device—for example, moving or deleting messages—are automatically updated on the mail server, and vice versa. Sending and Receiving Email Messages Cont’d 5 Authentication Check the box if the outgoing server (SMTP) requires ESMTP authentication. If you select this option, username and password fields appear.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 18 Sending and Receiving Email Messages Key Term Protocol Settings your email provider uses to receive email messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). Setting up an account on your device Tip If your email provider appears on the Mail Service pick list, you don’t need to select a protocol. The correct protocol is automatically displayed.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? Your incoming mail server is also called your POP or IMAP server; your outgoing mail server is also called your SMTP server. Sending and Receiving Email Messages 3 Enter the basic account information: a. In the Account Name field, enter a descriptive name. b. Select the Mail Service pick list, and then select your email provider. Select Other if your provider is not listed. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages 5 If you chose a common email provider in step 3b, this screen is already filled in. If not, enter the names of the incoming and outgoing mail servers: a. Enter your email address. b. Enter the names of your mail servers. c. Select Next. 6 Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending email.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip Check with your email provider or your system administrator for any incoming or outgoing mail settings you do not know. Also check to see if your account uses SSL, APOP, or ESMTP, or whether you need to change the default port number. Setting advanced mail options on your device 0 1 Set incoming mail server options for the account: a.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Tip If you need to enter new authentication information, enter your username, select the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 2 Set outgoing mail options: a. Select any of the following: Port Number The default is 25, the port number most SMTP servers use.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip You can also edit an account by selecting Start in the lower-left corner of your computer screen, selecting Programs, navigating to palmOne, and then selecting VersaMail Setup. Select the username associated with the account, click the Edit an existing account button, and then click Next. Edit the information on the account information screens.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Editing an account on your device 0 1 Select the account you want to edit: a. Open the menus. b. Select Accounts, and then select Account Setup. c. Select the name of the account to edit, and then select Edit. 2 The same series of screens appears for editing an account as for creating an account. Go through the screens by selecting Next, and change the entries you want to edit on the appropriate screens.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip On a Windows computer, do a full sync to free up the memory associated with an account after you delete it. Deleting an account When you delete an account in the VersaMail application, the account is removed from your device. The account still exists on the server, however. For example, deleting your Yahoo! account from the VersaMail application deletes the account only from your device.
SECOND DRAFT palmOne, Inc. Confidential » CHAPTER 18 Sending and Receiving Email Messages Key Term ESMTP Acronym for Extended Simple Mail Transfer Protocol. A method for authenticating outgoing email messages. Adding ESMTP to an account Tip If you need to enter new authentication information, enter your username, select the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip To get and view messages for a different account, open the Accounts menu and select the account you want. Select the folders pick list in the upper-right corner of the screen, and then select Inbox to display messages in the Inbox. Getting and reading messages Tip For IMAP accounts, you have the option of wirelessly synchronizing mail folders if the Get Mail Options dialog box is displayed.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? If more than one scheduled Auto Sync happens at the same time (for example, for two separate email accounts), Auto Sync performs any past-due Auto Sync first, and then performs current Auto Sync retrievals according to the order of email accounts in the Accounts menu list.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip Be sure to manually retrieve any messages using Get or Get & Send after setting up a scheduled Auto Sync. Then only new messages are retrieved during Auto Sync. Auto Sync may not work with your specific VPN connection. It also doesn’t work if your security preferences include encrypting databases on the device. 0 1 Select Auto Sync for a given account: a. Open the menus. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages 3 Select OK. 4 [ & ] OPTIONAL Select Get or Get & Send. Done Auto Sync notifications The Auto Sync feature provides two types of notifications during and after it gets messages: Alerts You can choose to have your device alert you with a beep or other sound when a new message arrives in your account.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Did You Know? Any custom sound you install on your device appears on the Alert Sound pick list. Setting alert options Tip You can also adjust the volume of the alert sound. You can choose an alert—such as a bird, a phone, or an alarm—to let you know when new email arrives. 0 1 Open the Alerts screen: a. From the Inbox or another folder, open the menus. b. Select Options, and then select Preferences. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? If you are viewing the Inbox and an Auto Sync downloads new messages, those messages do not appear on the Reminders screen, because you can already view them in the Inbox. Sending and Receiving Email Messages 2 Select alert options: a. Check the Alert me of new mail box. b. Select the Alert Sound pick list, and then select a sound. The device plays a brief demo of the sound. c.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip If the Reminders screen shows an Auto Sync error message for an account, select the message to view more detailed information about the error. You can choose to disable notifications for Auto Sync failures. • Select Done to close the Reminders screen and return to whatever you were doing on your device before the Reminders screen appeared. • Select Clear All to delete all reminders on the Reminders screen.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Inbox icons in the VersaMail application The icons to the left of a message in the Inbox tell you the message’s status. Only the subject header information is downloaded. Part or all of the message text is downloaded. Part or all of the message text and attachment information is downloaded. Downloaded message has been marked high priority by the sender.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web). Sending and Receiving Email Messages 2 Select preferences: Get Select whether to get message subjects only or entire messages.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Did You Know? Basic HTML includes bold, italics (small font only), colored words, bulleted and numbered lists, and so on. In an HTML message, certain types of graphics (for example, JPEG or GIF files) may be displayed as a URL in the body of the email message. In some cases, you can select the URL to open the graphic.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip If you use the 5-way navigator to select and open a message, press Center after reading the message to close it and return to the folder where you started. Reading email messages Tip Highlight a message and press Right on the 5-way to open a menu of message commands such as Forward, Reply, and Delete.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip You can also update an existing Contacts record with a new email address, or create a second Contacts record for a name that has an existing record. The procedure is the same as for adding a new Contacts record.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip To mark an outgoing message as high priority, on the message screen, open the Options menu and select Set Priority To High. Sending an email message Did You Know? You can set up your device to automatically try resending any messages that are not sent correctly the first time. 0 1 Go to Favorites and select VersaMail 2 Open a new message: . a. Open the menus. b.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Tip You can’t see the whole list of addresses in a field if the list is longer than two lines. To see the whole list, select the word To, cc, or bcc. Sending and Receiving Email Messages 3 Address and compose your message: a. Enter the recipient’s email address. b. In the Subject field, enter the subject of your email. c. In the area below the Subject line, enter the text of your email.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Tip Continue typing until the entry you want is automatically entered on the To line. For example, if you have a Joe Smith and a Joan Smith in Contacts (and no other names starting with J), once you type “Joe,” the entry “Joe Smith” is entered on the To line with the correct email address. Entering an address using Smart Addressing Smart Addressing completes a recognized email address.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Did You Know? When you put addresses in the copies (cc:) field, they are visible to all other recipients. Addresses in the blind copies (bcc:) field are hidden from all other recipients. Entering an address directly in the To field Tip As with Smart Addressing, when you begin to enter a name or address on the Recipient List screen, VersaMail displays any matching entries from Contacts.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. 0 1 Open the Lookup screen: a. On the New Message screen, select the word To. b. On the Recipient List screen, select Lookup. 2 Enter the address: a. On the Address Lookup screen, select the address you want, and then select Add.
SECOND DRAFT palmOne, Inc. Confidential CHAPTER 18 Sending and Receiving Email Messages Attaching a personal signature You can attach a personal signature, with info like your company's address and telephone number, to the bottom of all messages you send. 0 1 Open the VersaMail Preferences: a. From the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. c. Select Signature. 2 Add a signature: a. Check the Attach Signature box. b.
