» CHAPTER 15 Sending and Receiving Email Messages Key Term Firewall A system set up to protect against unauthorized access into a private network.
CHAPTER 15 Sending and Receiving Email Messages Incoming and outgoing mail server settings obtain these settings. Check with your company’s system administrator to With a corporate email account, you may be able to access the following types of mail servers, among others: • Microsoft Exchange • IBM Lotus Domino • Sun iPlanet VPNs If you want to access email on your handheld using your corporate email account, you may need to set up a virtual private network (VPN) on your handheld.
CHAPTER 15 Sending and Receiving Email Messages Creating an account The steps for creating an account are different depending on how you plan to send and receive email: Wireless only If you plan only to send and receive email wirelessly from your handheld, set up the account on your handheld by following the procedures below.
CHAPTER 15 Sending and Receiving Email Messages Setting basic account options 0 1 2 Go to Favorites and select VersaMail . Open the Account Setup screen: a. Open the menus. b. Select Accounts, and then select Account Setup. c. Select New.
CHAPTER 15 » Key Term Protocol Settings your email provider uses to receive email messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). Tip If your email provider appears on the Mail Service pick list, you don’t need to select a protocol. The correct protocol is automatically displayed. Sending and Receiving Email Messages 3 Enter the basic account information: a. In the Account Name field, enter a descriptive name. b.
CHAPTER 15 Tip Your username is usually the part of your email address appearing before the @ symbol, not your entire email address. Check with your ISP if you are not sure what username to enter. Did You Know? Your incoming mail server is also called your POP or IMAP server; your outgoing mail server is also called your SMTP server. Sending and Receiving Email Messages 4 Enter the account username and password: a. Enter the username you use to access your email. b.
CHAPTER 15 Sending and Receiving Email Messages 6 Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending email. Set additional mail options Select Next to set advanced mail options.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced mail options Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this box is checked. 0 1 Set mail retrieval server options for a POP or IMAP account: POP accounts IMAP accounts a.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item). If you are not sure about the correct port number, check with your system administrator. Use Secure Connection To retrieve incoming mail over a secure (Secure Sockets Layer, or SSL) connection, check the Use Secure Connection box.
CHAPTER 15 Sending and Receiving Email Messages 2 Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if this is different from the email address from which you are sending the message. For example, if you are sending a message from me@yahoo.
CHAPTER 15 Tip Use a signature to add your name and phone number to all outgoing messages. Sending and Receiving Email Messages 3 Add a signature: a. Check the Attach Signature to messages box, and then enter the text of the signature. b. Select Next.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 4 Set additional outgoing mail options: a. Select any of the following: Port Number The default is 25, the port number most SMTP servers use.
CHAPTER 15 Sending and Receiving Email Messages If you set up a synchronize-only email account, you need to configure this account on your computer. You can’t synchronize email on your handheld with email on your computer unless you configure the account on your computer. Managing email accounts After you create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more.
CHAPTER 15 Sending and Receiving Email Messages Deleting an email account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo! account from the VersaMail application deletes the account only from your handheld. Your email account still exists at Yahoo.com. You can delete all but one of your email accounts; you must have at least one account.
CHAPTER 15 Sending and Receiving Email Messages Selecting a different service for an email account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving email. For any given email account, however, you can switch to a different service for that account only.
CHAPTER 15 Tip If there is an existing service connection, it is disconnected and the new connection is initiated. The VersaMail application sends and checks for any new email using the new connection. Sending and Receiving Email Messages 0 1 Open the Account Details dialog box: a. From the Inbox of the account you want to switch, select Get Mail. b. Select Details. 2 Select the new service: a. Check the Always connect using box. A pick list of available services appears.
CHAPTER 15 Sending and Receiving Email Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web email provider supports ESMTP, check with your email provider. 0 1 Select the account to which you want to add ESMTP: a. In your Inbox or on another folder screen, open the menus. b. Select Options, and then select Mail Servers. c. Select the Account pick list, and then select Edit Accounts.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 2 Add ESMTP: a. On the Mail Servers screen (see step 1), select Details. b. Select the Options pick list, and then select Advanced Outgoing. c. Check the box.
CHAPTER 15 Sending and Receiving Email Messages Getting and reading email Did You Know? You can set up your handheld to automatically check for and download new email messages. You can choose to see only the subjects of your email (which includes message size, sender, and subject), so that you can decide if you want to download the entire message. Or you can choose to get the entire message for all of your incoming email.
CHAPTER 15 Sending and Receiving Email Messages Getting email messages Tip If you have set up the account to synchronize email on your handheld with email on your computer only, you must synchronize your handheld with your computer to download messages to your handheld. 0 1 2 Go to Favorites and select VersaMail . Choose whether to get message subjects only or full messages: a. Open the menus. b. Select Accounts, and then select the account you want. c. Select Get Mail or Get & Send.
CHAPTER 15 Tip For IMAP accounts, you have the option of synchronizing IMAP folders from the Get Mail Options dialog box. With wireless IMAP folder synchronization, you can synchronize email messages between a folder in an email account on your handheld and a folder with the same name on your email provider’s mail server. Sending and Receiving Email Messages 3 [ & ] OPTIONAL Select advanced options for getting email: a.
CHAPTER 15 Sending and Receiving Email Messages Auto get mail with notification You can set up the VersaMail application to automatically get new email messages and download them to your handheld with the auto get feature. Did You Know? If more than one scheduled auto get happens at the same time (for example, for two separate email accounts), auto get retrieves messages in the following order: 1. Any past-due auto get (for example, a retry of an earlier failed auto get). 2.
CHAPTER 15 Tip You should perform a manual get mail after setting up a scheduled auto get. Then only new messages are retrieved during auto get. Or if you have configured an email account to synchronize messages on your handheld with messages on your computer, you can synchronize after setting up a scheduled auto get to make sure that only new messages will be retrieved. Sending and Receiving Email Messages 0 1 Select Auto Get Mail for a given account: a.
CHAPTER 15 Sending and Receiving Email Messages 4 [ & ] OPTIONAL Select Get Mail. Done Auto get notifications The auto get mail feature provides three types of alerts during and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process.
CHAPTER 15 Sending and Receiving Email Messages Setting notification options You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new email arrives. Did You Know? Any custom sound you install on your handheld appears on the Notify Sound pick list. Tip You can follow these steps to change the notification sound at any time. Tip You can also adjust the volume of the notification sound. 0 1 Turn on notification: a. In the Inbox or on another folder screen, open the menus. b.
CHAPTER 15 Sending and Receiving Email Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new email messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk corner of any screen. when it appears in the upper-left If you set up a scheduled auto get mail and you receive new email messages, they are downloaded into the Inbox.
CHAPTER 15 Sending and Receiving Email Messages the Inbox, scheduled auto get #2 takes place and finds three more new messages, the Reminders screen notification indicates five new messages for that account. If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message. You can select the error message or open the VersaMail application for that account for more detailed information on the failed auto get.
CHAPTER 15 Sending and Receiving Email Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently. Increased monthly charges Some wireless providers, such as Cingular or T-Mobile, charge a fee for data transactions.
CHAPTER 15 Sending and Receiving Email Messages Reading email messages Tip If you use the 5-way navigator to select and open a message, press Center after reading the message to close it and return to the folder where you started. Tip Highlight a message and press Right on the 5-way to open a menu of message commands such as forward, reply, and delete. To read email, select the email message in the Inbox or the folder where the message is located.
CHAPTER 15 Sending and Receiving Email Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format.
CHAPTER 15 Sending and Receiving Email Messages 0 1 Open VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. 2 Select message format: a. Select the Receive Format pick list, and then select HTML or Plain Text. The default is HTML. b. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Customizing the font of messages you are reading You can change the font, size, or style of incoming messages to make them easier to read. Did You Know? The font settings you choose apply to all incoming messages, not just the current one. 0 1 Open the Select Font dialog box: a. On the message screen, open the menus. b. Select Options, and then select Font. 2 Customize the font: a.
CHAPTER 15 Sending and Receiving Email Messages Sending an email message Tip If you set up the account to synchronize email on your handheld with email on your computer only, you must synchronize so that messages you compose on your handheld can be sent out through your computer’s email application. 0 1 2 Go to Favorites and select VersaMail . Open a new message: a. Open the menus. b. Select Accounts, select the account you want, and then select New.
CHAPTER 15 Tip Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of the subject line. Select the subject to see the full subject. Did You Know? Open the Edit menu to access the editing features available for a message you are composing. Tip If you open another application while you’re working on a message, the message is automatically saved as a draft. Sending and Receiving Email Messages 3 Address and compose your message: a.
CHAPTER 15 Sending and Receiving Email Messages Entering an address directly in the To field Tip You can’t see the whole list of addresses in a field if the list is longer than two lines. To see the whole list, tap the word To, cc, or bcc. Tip It’s OK to enter commas instead of semicolons between addresses, because they’re changed to semicolons. But you can’t use other punctuation or no punctuation between addresses. 0 1 2 On the New Message screen, tap or navigate to the To field.
CHAPTER 15 Sending and Receiving Email Messages Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. Did You Know? Addresses longer than one line are shown on a single line with an ellipsis symbol to the right of the address line. To view or edit the address, tap the To field to display the full address. 0 1 Open the Lookup screen: a.
CHAPTER 15 Sending and Receiving Email Messages Entering an address using Smart Addressing Smart Addressing completes a recognized email address. Smart Addressing automatically fills in fields when the recipient’s name and email address are in your Contacts list. Tip Smart Addressing is turned on by default. To turn off Smart Addressing, open the Options menu, select Preferences, and then check the Advanced tab. Deselect the Enable Smart Addressing box.
CHAPTER 15 Sending and Receiving Email Messages Attaching a personal signature You can attach a personal signature, with info like your company’s address and fax and telephone numbers, to the bottom of all messages you send. 0 1 Open the VersaMail Preferences: a. From the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. 2 Add a signature: a. Select Signature. b. Check the Attach Signature box. c. Enter your signature information, and then select OK.
CHAPTER 15 Sending and Receiving Email Messages Send retry Did You Know? Send retry doesn’t work for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It also doesn’t work if you have configured the security preferences on your handheld to encrypt databases on the handheld. Tip Select the notification to view a detailed error message. Viewing the error message deletes the notification from the Reminders screen.
CHAPTER 15 Sending and Receiving Email Messages Modifying messages in the Outbox Tip If you perform a soft reset or synchronize during send retry, the retry cancels. You must manually send any messages in the Outbox. A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you must manually send the message. If the manual send fails, you can choose to store the message in the Outbox to wait for the next automatic send retry.
CHAPTER 15 Sending and Receiving Email Messages Working with email folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your email folders, move messages between folders, and create and edit folders.
CHAPTER 15 Sending and Receiving Email Messages Customizing the appearance of the message list Tip The customization options you choose apply to all email folders, not just the one you are in. You can change display options on the message list, as well as the size of columns in the list. NOTE Changing column size is available for one-line message view only. 0 1 2 In the Inbox or on another folder screen, select Display Options.
CHAPTER 15 Sending and Receiving Email Messages 3 4 Select OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap the column divider. Column divider b. Drag the column divider to change the width of the column.
CHAPTER 15 Sending and Receiving Email Messages Moving messages between folders Tip You can use the 5-way to move a single message. Select the message you want to move, press Right to open the Message menu, and then select Move To. Then select the folder you want on the destination list. Tip To select a group of adjacent messages, drag the stylus to the left of the message icons. You can move one or more email messages between folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Move a single message: a. Tap the envelope icon to the left of the message you want to move, and then select Move To from the list. b. On the folders list, select the destination folder you want. 3 Move multiple messages: a. Tap to the left of the icon for each message you want to move. A checkmark appears next to each selected message. b. Tap a message icon next to a selected message, and then select Move To on the list. c.
CHAPTER 15 Sending and Receiving Email Messages 4 Select OK. Done Creating and editing mail folders The VersaMail application has certain preset folders, such as Inbox, Outbox, Drafts, and Trash. You can create new folders so that you can store email messages by subject, person, or project. 0 1 In the Inbox or on another folder screen, select the folder pick list in the upperright corner, and then select Edit Folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name. c. To delete a folder, select the folder name from the list on the screen, and then select Delete.
CHAPTER 15 Sending and Receiving Email Messages Working with email messages When you receive an email message, you can reply to it or forward it to someone else. You can also open web addresses (URLs) within messages. Forwarding an email message Did You Know? You can forward email messages from any folder other than the Outbox folder. Did You Know? Forwarded messages are always sent as text only, even if you received the original message in HTML format.
CHAPTER 15 Sending and Receiving Email Messages Replying to an email message You can reply to an email message as you are reading it, or you can start the reply when you are viewing messages in the message list. Did You Know? Replies are always sent as text only, even if you received the original message in HTML format. 0 1 Create the reply: a. Select the message you want to reply to. b. Select Reply. Tip From the message screen, you can also select Reply from the Options menu.
CHAPTER 15 Sending and Receiving Email Messages Working with URLs Did You Know? Email addresses appear in the form “username@ mailservice.com” (or other three-letter extension such as .net, .org, and so on). You can tap a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens your handheld’s web browser to view the page or file. You can also tap an embedded email address to open a new message screen with the address in the To field.
CHAPTER 15 Sending and Receiving Email Messages Tip To delete messages on the server when you empty the trash on your handheld, select the Delete Msgs on Server setting in the VersaMail Preferences. Many email providers have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders. Tip You can also tap the message icon next to a selected email message and then select Delete. 3 Delete the message or messages: a. Open the menus. b.
CHAPTER 15 Tip Messages you delete from a folder move to the Trash folder and remain there until you empty the trash. Sending and Receiving Email Messages 2 Choose settings for deleting old messages: a. Select the Folder pick list, and then select the folder that contains the messages you want to delete. b. Select the Older than pick list, and then select One Week, One Month, or Choose Date. If you select Choose Date, select a date from the calendar. 3 Delete messages: a. Select Delete. b.
CHAPTER 15 Sending and Receiving Email Messages Emptying the trash When you delete a message, it moves to the Trash folder. Deleted email accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly. Tip You can set a preference to automatically empty the trash. Did You Know? Many email providers, such as Yahoo!, have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders.
CHAPTER 15 Sending and Receiving Email Messages Setting the trash to be emptied automatically Did You Know? By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. 0 1 Open the VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. 2 Select the settings for automatically emptying the trash: a. Select the Advanced tab. b. Check the Auto Empty box if it is not selected. c.
CHAPTER 15 Sending and Receiving Email Messages Marking messages as read or unread When you select a message to read it, it is automatically marked as read. You can also manually mark messages as read or unread. Did You Know? In one-line view, read messages appear in plain text in the message list; unread messages appear in bold text. Did You Know? POP mail servers do not support the read or unread message feature.
CHAPTER 15 Tip Selecting Both and then OK also processes any other pending actions on the server, such as deleting messages not yet deleted. Sending and Receiving Email Messages 3 For IMAP accounts only, select one of the following: To mark the messages as read or unread on your handheld only Select Handheld. To mark the messages on both your handheld and the server and have the messages marked on the server immediately Select Both, and then select OK on the confirmation screen.
CHAPTER 15 Sending and Receiving Email Messages Working with attachments Tip You can also save downloaded files to an expansion card. Tip The maximum message size you can download is 60KB for the body text and approximately 5MB total, including attachments. If an attachment is too large, it cannot be downloaded to the handheld. You can download a maximum of 10 attachments for any received messages, regardless of message size. You can easily download, view, and send attachments with email messages.
CHAPTER 15 Sending and Receiving Email Messages PRC (PRC) This is a Palm OS® application that you can install and run on your handheld. PDB (PDB) This is a file that works with specific Palm OS applications. ZIP (ZIP) These are compressed files that contain other types of files, for example, text files or Word documents. You can download and uncompress (“unzip”) a Zip file and then view the contents on your handheld.
CHAPTER 15 Sending and Receiving Email Messages 3 Tap the red paper clip icon in the upper-right corner. If the attachment is not downloaded, a paper clip icon doesn’t appear even though the message was sent with an attachment. You must download the attachment for the paper clip icon to appear.
CHAPTER 15 Did You Know? You can save any type of attached file, regardless of file type. Tip After viewing an attachment, you can save it to the internal drive or to an expansion card.
CHAPTER 15 Sending and Receiving Email Messages 5 When you finish with the attachment, do one of the following: Done button appears on screen Select Done. This returns you to the Attachments dialog box, where you can select another attachment. No Done button appears Go to Favorites and select VersaMail the Inbox of the account you were in.
CHAPTER 15 Sending and Receiving Email Messages 2 To download multiple attachments whose total size exceeds the maximum message size: a. On the message screen, tap the red paper clip icon. b. Select one of the following: To view any downloaded attachments without downloading additional attachments Select No. Save, view, or install the downloaded attachments. To continue downloading all attachments Select Yes.
CHAPTER 15 Sending and Receiving Email Messages NOTE The procedure for attaching photos and videos is slightly different from the procedure for attaching other types of files. Did You Know? You can attach any file type from your handheld’s internal drive or an expansion card. 0 1 Open the Attachments screen: a. On the message screen, open the menus. b. Select Options, and then select Attachment.
CHAPTER 15 Did You Know? If you select Files on Card, the VersaMail application displays all file types on the card. You can select a particular file type, or select All Files to view all files on the card. Sending and Receiving Email Messages 2 Attach the file: a. Select the Type pick list, and then select the file type. The VersaMail application displays all file types on your handheld that you can attach to an email message.
CHAPTER 15 Sending and Receiving Email Messages Attaching photos and videos Tip To attach a photo or video from an expansion card, select the card name from the Album pick list. 0 1 Open the Attachments screen: a. On the message screen, open the menus. b. Select Options, and then select Attachment. Tip To select adjacent items, drag the stylus across each item. 2 Attach the photo or video: a. Select the Type pick list, and then select Photo/Video. b.
CHAPTER 15 Sending and Receiving Email Messages Synchronizing email on your handheld with email on your computer Tip If you are synchronizing an account with Microsoft Outlook on your computer, you must also set Outlook as your default email program. Tip If you intend both to synchronize email on your handheld with email on your computer and to send and receive email messages wirelessly from your handheld for a given account, leave the Synchronize Only Account box unchecked on the Account Setup screen.
CHAPTER 15 Sending and Receiving Email Messages Microsoft Exchange account Select IMAP in the Protocol pick list. Lotus Notes If you want to synchronize to a local mail file instead of a server mail file, select POP in the Protocol pick list. If you are synchronizing your corporate email and your corporate mail server does not use IMAP, select POP. If neither of the above is true, select IMAP. DIrect connection to Internet (POP) mail server Select the correct protocol in the Protocol pick list.
CHAPTER 15 Did You Know? An active account is an account you’ve set up for synchronization. Sending and Receiving Email Messages 2 Select Synchronize Active Accounts. Tip Check the box Enable Informational Logging if you want the HotSync log to record information, such as errors encountered, about the conduit during synchronization. 3 [ & ] OPTIONAL If you want to include active email accounts every time you synchronize, check the box Set Selection As Default.
CHAPTER 15 Sending and Receiving Email Messages Setting synchronization options for your email account Tip Read the Setup Notes box for helpful setup information or error messages. Tip You can set advanced synchronization options such as how many days’ worth of messages to synchronize, downloading attachments, and synchronizing email folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Select synchronization options: a. Check the box to include this account when you synchronize. [ ! ] IMPORTANT You must check this box; otherwise, the account cannot be synchronized. b. Select your mail client synchronization options. 3 Click Save on the toolbar to save the settings for this account.
CHAPTER 15 Sending and Receiving Email Messages Setting mail client synchronization options Tip If you select Direct IMAP for Lotus Notes synchronization, you must be connected to the Internet during synchronization; otherwise, it will fail. If you will not be connected to the Internet during synchronization, select POP from the Protocol pick list and select Lotus Notes from the Mail Client pick list to synchronize with the local copy of Lotus Notes on your computer.
CHAPTER 15 Sending and Receiving Email Messages Tip The conduit does not support SSL for accounts set up as DIrect POP or Direct IMAP. If you want to synchronize to a local mail file instead of a server mail file, check the Synchronize to local (replicated) mail file box. You must do all of the following to synchronize to a local mail file: • Replicate the server mail file to the desktop. • Make sure the replicated mail file is in the Notes data directory.
CHAPTER 15 Sending and Receiving Email Messages Setting Microsoft Outlook as your default email program To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail email account, you must set Microsoft Outlook as the default email handler. You must check your username and password. Tip Make sure your username and password are set up correctly within Outlook. 0 1 On your computer, open the Internet Options screen: a. Click Start, navigate to Settings, and click Control Panel. b.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced email synchronization options For each email account you set up on your handheld, you can set options for synchronizing email on your handheld with email on your computer. You can also synchronize email folders on your handheld with folders on your computer. 0 1 On your computer, open the VersaMail configuration screen: a. Click the HotSync Manager icon of your computer screen. on the taskbar in the lower-right corner b. Select Custom.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB (5MB). The smaller the maximum size, the faster the synchronization, but any messages over that size are cut. On the other hand, choosing a larger size means that more messages can be completely synchronized without being cut, but synchronization takes longer.
CHAPTER 15 Did You Know? You can synchronize your Outbox, Sent, Trash, and any other folders you create. Sending and Receiving Email Messages Cont’d. Days To Synchronize Mail Set how many days’ worth of email should be synchronized. Select 0 to synchronize all email in the Inbox during the next synchronization. Select another number if you want to synchronize email for today and some days before today.
CHAPTER 15 Sending and Receiving Email Messages 3 [ & ] OPTIONAL You can synchronize email folders. This means that any changes you make to a folder on your handheld—for example, creating a new folder or moving messages between folders—are automatically updated in the mail client on your computer, and vice versa. a. Click Folder Synchronization Options. b. Click the name of the folder you want. c. Click the Synchronize column to the right of the folder name. d.
CHAPTER 15 Sending and Receiving Email Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account; and whether the mail client and/or the incoming mail server has been changed since the last synchronization.
CHAPTER 15 Sending and Receiving Email Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons on the toolbar to perform certain tasks quickly, such as saving account configuration settings. Save account settings Add a new account Delete an account Saves any changes you make to an account. You are prompted to enter the account name and protocol.
CHAPTER 15 Sending and Receiving Email Messages Excluding one or more accounts during synchronization Tip Select Set Selection As Default to apply the options you selected each subsequent time you synchronize. Otherwise, the settings apply only the next time you synchronize. By default, HotSync® Manager is set to synchronize all accounts you configure in the conduit each time you synchronize. You can choose to exclude a specific account from synchronization, or to exclude all email accounts.
CHAPTER 15 Sending and Receiving Email Messages Using SSL with the conduit When you set up an email account, you can choose to use a secure connection (Secure Sockets Layer, or SSL) for sending and receiving email messages. The VersaMail conduit supports SSL when synchronizing with an email account only if that account uses Outlook, Outlook Express, or Eudora. The conduit does not support SSL for accounts set up as direct POP or direct IMAP or for Microsoft Exchange or Lotus Notes accounts.
CHAPTER 15 Sending and Receiving Email Messages Setting preferences for getting, sending, and deleting email Tip Because mailboxes on the server usually have size restrictions, it is a good idea to delete messages on the server regularly. 0 1 Open the VersaMail Preferences: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. 2 Select preferences: Get Select whether to get message subjects only or entire messages.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Download Attachments Causes files attached to email to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact. Other messages are displayed as plain text.
CHAPTER 15 Sending and Receiving Email Messages Adding or updating a contact directly from a message You can add an email address in Contacts directly from the body of a received email message. Tip You can also update an existing Contacts record with a new email address, or create a second Contacts record for a name that has an existing record. The procedure is the same as for adding a new Contacts record.
CHAPTER 15 Sending and Receiving Email Messages Creating and using filters Tip Create a filter, for example, so that whenever you receive email about sales meetings, it goes immediately into a folder you create called Sales. Or create a filter so that stock quotes sent to you by your online brokerage service go to a folder you create called Finance. Filters provide efficient ways to manage email retrieval and storage.
CHAPTER 15 Did You Know? Filters you create on your handheld also apply when you synchronize email on your handheld with email on your computer. Sending and Receiving Email Messages 3 Enter the filter information: a. Enter a short description of the filter in the Name field. b. Enter filter criteria: To pick list Select the message header field with the information contained in the edit line: To, From, Subject, cc, Size.
CHAPTER 15 Sending and Receiving Email Messages Turning filters on and off A filter that is turned on applies to all subsequent downloads of email until you deselect it. More than one filter can be in effect at once. Before you download email, be sure to turn on the filters you want and turn off those you don’t want. Tip Filters that are turned on execute in the order in which they appear on the Filters list.
CHAPTER 15 Sending and Receiving Email Messages 2 Turn filters on or off: a. Select the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection. Synchronize Applies a filter to messages downloaded to your handheld when you synchronize. b. Check or uncheck the filter boxes to select the filters you do and don’t want to use for subsequent email transactions. c. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Editing or deleting a filter Tip Edit a filter to change either its name or any of its criteria. 0 1 Select the folder to edit or delete: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Filters. c. Select the name of the filter. 2 Do one of the following: Edit Revise your entry in the Name field, your selections in the pick lists, and/or the text in the edit line. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each email account. 0 1 Select the account whose settings you want to manage: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Mail Servers. c. Select the Account pick list, and then select Edit Accounts. d.
CHAPTER 15 Tip Your username is typically the first part of your email address, which appears before the @ symbol. Sending and Receiving Email Messages 2 On the Mail Servers screen, do any of the following: Protocol Select the Protocol pick list, and then select POP or IMAP. Did You Know? The VersaMail application provides strong 128-bit AES encryption for your password.
CHAPTER 15 Sending and Receiving Email Messages 3 Manage address and server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Address/Servers. c. Do any of the following: Email address Enter the email address of the account you are accessing, such as examplename@yahoo.com. Incoming mail server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com.
CHAPTER 15 Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this box is checked. Sending and Receiving Email Messages 4 Manage incoming mail server settings: a. On the Mail Servers screen, select Details. b.
CHAPTER 15 Tip Advanced incoming mail options are different depending on the connection type you selected and the server protocol: POP or IMAP. Sending and Receiving Email Messages 5 Manage advanced incoming mail server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Advanced Incoming. Tip The Deleted Mail and Sent Mail fields are case sensitive, and the folder name should be spelled exactly as it is on the server. c.
CHAPTER 15 Tip If you are using the VersaMail conduit and have an IMAP account, you must configure the outgoing mail settings to send mail. Sending and Receiving Email Messages Cont’d. Deleted Mail (IMAP only) server. Sent Mail (IMAP only) server. Stores deleted email in the folder you specify on the Shows the name of your Sent Mail folder on the d. Select OK. 6 Manage outgoing mail server (SMTP) settings: a. On the Mail Servers screen, select Details. b.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if it is different from the email address from which you are sending the message. For example, if you are sending a message from me@yahoo.com but you want recipients to reply to me@earthlink.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 7 Manage advanced outgoing mail server (SMTP) settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Advanced Outgoing. c.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. My server requires authentication (ESMTP) Check this box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
CHAPTER 15 Sending and Receiving Email Messages Adding APOP to an account To encrypt your username and password when they travel over the network, some services require APOP to work properly, while others do not work properly if APOP is used. APOP works only with accounts that use the POP protocol. Tip If you aren’t sure if your ISP or web email provider supports APOP, check with your email provider. 0 1 Select the account to which you want to add APOP: a.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced account preferences Tip Any advanced preferences you set are account-specific; they apply only to the account you are currently in. 0 1 Open the Advanced Preferences screen: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. c. Select the Advanced tab.
CHAPTER 15 Tip The default Timeout setting is 45 seconds. It can be any number greater than 0 seconds; however, if you set the number too low, your connection attempt may time out before you make a connection with the email service provider. Sending and Receiving Email Messages Cont’d. Auto-Disconnect Automatically disconnects your remote connections after each command. Each command you perform initiates a new call to your ISP.
CHAPTER 15 Sending and Receiving Email Messages Changing email header details When viewing a message in any folder, you can change the view of the message header. The email header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field).
CHAPTER 15 Sending and Receiving Email Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields. Tap to switch to full header Tap to switch to short header To switch between short and full headers on either a folder screen or a message screen, tap the header icon in the upper-right corner of the screen.
CHAPTER 15 Sending and Receiving Email Messages Tip In most cases your email is on your server, so you do not need to back up your email database from your handheld. By default, your handheld is set to back up mail databases. 0 1 Open the System Preferences screen: a. In the Inbox or on another folder screen, open the menus. Tip Uncheck the Backup ALL Databases box to make synchronizing go faster. b. Select Options, and then select Preferences. c. Select the System tab.
CHAPTER 15 Sending and Receiving Email Messages Synchronizing IMAP mail folders wirelessly Did You Know? You can synchronize folders whose names are up to 16 characters in length. You can synchronize up to 11 custom folders you create, in addition to the default folders Inbox, Outbox, Drafts, Sent, and Trash. Tip If you have a folder on your handheld that matches a folder on the mail server, you do not need to do anything before synchronizing wirelessly.
CHAPTER 15 Sending and Receiving Email Messages Turning IMAP folder synchronization on or off 0 1 2 From within an IMAP email account, select Get Mail. Check or uncheck the Sync IMAP Folders box, and then select OK.
CHAPTER 15 Sending and Receiving Email Messages Working with root folders For IMAP accounts, if you want to synchronize email messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your email provider, the root folder could be a single folder, or it could be a subfolder of the Inbox. If this is the case, you need to enter “inbox.” as the root folder.
CHAPTER 15 Sending and Receiving Email Messages Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with the VersaMail application or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 16 Sending and Receiving Text Messages In this chapter Creating and sending a text message Receiving and viewing a text message Editing a draft text message Setting advanced messaging features If you need to get a short message to a friend or coworker fast, send a text message from your handheld via your mobile phone (GSM phone required; sold separately) to their mobile phone. Messaging is a popular way for people to stay connected using the text messaging features of their mobile phone.
CHAPTER 16 Sending and Receiving Text Messages Creating and sending a text message [ ! ] Before You Begin Before you can send and receive text messages, you must set up a phone connection on your handheld to send and receive information wirelessly. » Key Term SMS Abbreviation for Short Message Service. More commonly known as text messages, SMS messages can be received by most mobile phones. [ ! ] IMPORTANT Many SMS service providers charge per text message or part of a text message.
CHAPTER 16 Tip If you are concerned about the length of your messages, you can have a warning appear when multipart messages exceed the specified number of parts. Open the Options menu and select Preferences. Select Details and then select the number of parts from the Warn over pick list. Did You Know? You can create a signature that you use to sign your messages by opening the Options menu and selecting Preferences. Enter a signature on the lines.
CHAPTER 16 Sending and Receiving Text Messages 6 Send your message: Select Send Sends the current message now. Selecting Send does not send any of the other messages in your Outbox. Select Outbox Sends your message to the Outbox to be sent later.
CHAPTER 16 Sending and Receiving Text Messages Receiving and viewing a text message Tip If you want to check your messages but you don’t want to send the messages stored in your Outbox, open the Messages menu and select Check. Tip You can also send all the messages in your Outbox by opening the Messages menu and selecting Send. Did You Know? You can set an alert that lets you know a new message has arrived. Open the Preferences menu and check the Alert sound box.
CHAPTER 16 Did You Know? You can change how your messages are listed. You can sort the messages in order of one of the following: Alphabetic, Date, Phone Number, and Status. You can also choose to display the date the message was received. Open the Options menu and select Preferences. Select from the Sort by pick list and select Show date. Sending and Receiving Text Messages 4 Store, delete, or reply to the message: Select Done The message is kept in the Inbox.
CHAPTER 16 Sending and Receiving Text Messages Editing a draft text message Did You Know? You can store your message in your Draft folder and work on it later by opening the Message menu and selecting Draft. 0 1 2 Go to Applications and select SMS . Edit the message: a. Select Draft from the categories pick list. b. Select the message you want to edit. c. In the message view, select Edit and edit your message. 3 Send or store the draft message: Select Send Sends the current message now.
CHAPTER 16 Sending and Receiving Text Messages Setting advanced messaging features 0 1 2 Go to Applications and select SMS . Go to the Preferences menu: a. Open the menus. b. Select Preferences on the Option menu. Select 3 [ & ] OPTIONAL Set the following parameters: Confirm Deleted Message Indicates whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu. To display confirmation messages, select this check box.
CHAPTER 16 Did You Know? Outgoing SMS message settings may depend on the service offered by your SMS carrier. Sending and Receiving Text Messages 4 [ & ] OPTIONAL Select Details and set the following parameters: Leave Messages on Phone Indicates whether messages are deleted from your phone after you download them to your handheld. To keep messages on your phone after you transfer them to your handheld, select this box. Return Receipt Determines whether you receive receipt confirmation notices.
CHAPTER 16 Sending and Receiving Text Messages Related Topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with SMS or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 17 Browsing the Web In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Disconnecting from and connecting to the Internet You use the web for so many things: checking email, finding driving directions, getting news, buying gifts. Now you can take the web with you almost anywhere you go. Use your handheld to make an Internet connection through your mobile phone, and the web browser opens the entire web to you.
CHAPTER 17 Browsing the Web Accessing a web page [ ! ] Before You Begin To browse the web, you must set up a connection to the Internet from your handheld. If you are accessing a VPN network, you need to install VPN software and set up VPN access. You can turn on VPN from the web browser by opening the Options menu and selecting Turn VPN On. » You can open web pages, navigate the pages, and do the same things you can do with a desktop browser.
CHAPTER 17 Browsing the Web Accessing a web page using the address field 0 Tip You can also hide the address field to show more of the web page. Open the Options menu and select Preferences. Uncheck the Show Address Bar box. 1 2 Go to Favorites and select Web Go to the web page you want to view: . Address field a. Enter the address of the web page in the address field. b. Select Go.
CHAPTER 17 Browsing the Web Using a password to access a web page Tip Some websites allow you to check a box to have your sign-in name automatically entered each time you visit a particular web page. Some websites require you to use a password to gain access to information. 0 1 Go to Favorites and select Web 2 Go to the web page where you must enter the password. 3 Enter your password to access the web page: . a. Enter your sign-in name in the appropriate field. b.
CHAPTER 17 Browsing the Web Finding information on a web page Did You Know? Find locates any text, whether it is letters or numbers. Find is not case-sensitive. Tip Because of the limited space on the handheld screen, sometimes the current web address (URL) is not fully visible. Use the Page Properties dialog box to view the full URL. Open the Page menu, select Page, and then select Page Info. 0 1 Go to Favorites and select Web 2 Open the Find field: . a. Go to the web page you want to search. b.
CHAPTER 17 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when clicked, take you to another web page or to another part of the same page.
CHAPTER 17 Browsing the Web Changing how you view a page You can change how you view web pages by selecting different display views and dragging the screen to view different parts. Tip You can change your font size for easier viewing. Did You Know? In the Optimized mode, use the navigator to browse the web page. Press Left or Right to jump to previous or next link. When a link is highlighted, press Select to go to the link. Press Up and Down to scroll through the web page.
CHAPTER 17 Browsing the Web 5 [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page. To activate the Tap and Drag scrolling, you must set the Tap and Drag setting in the General Preferences tab under the Options menu. This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti 2 writing.
CHAPTER 17 » Browsing the Web Bookmarking your favorite pages Key Term Bookmark A pointer to a web page. The actual page is not stored, only the URL. Also called a Favorite in some browsers. Tip You can set your bookmark list as your start page. Bookmarking your favorite web pages allows you to quickly return to those pages. Adding a bookmark 0 1 Go to Favorites and select Web 2 Go to the web page that you want to bookmark. 3 Open the Bookmark Page dialog box: . a. Open the menus. b.
CHAPTER 17 Browsing the Web 5 Select OK. Done Tip You can also view your list of bookmarks by selecting View Bookmarks from the Page menu. Did You Know? A saved page is displayed like a bookmarked page, except that at the top of the page appears the text “Page saved on date size k.” Viewing a bookmarked or saved page Bookmarks and saved pages both appear in the Bookmarks View. Saved pages are indicated by a small triangle in the upper-right corner of the bookmark.
CHAPTER 17 Browsing the Web Editing information about a bookmark or saved page Tip You can clean up your bookmark list by deleting old bookmarks or saved pages you no longer use. Select the bookmark, select Edit, and then select Delete. You can edit or delete any bookmark or saved page that does not have a lock icon next to it. 0 1 Go to Favorites and select Web 2 Select the Bookmark icon 3 Go to the Edit Bookmarks List dialog box: . . a. Select the Bookmark icon . b. Open the menus. c.
CHAPTER 17 Browsing the Web Arranging the bookmark list The web browser includes ten pages so that you can arrange bookmarks and saved pages in a logical fashion. For example, you can store travel links on one page, stock links on another, and business links on a third page. 0 1 Go to Favorites and select Web 2 Go to the Edit Bookmarks List dialog box: a. Select the Bookmark icon . . b. Open the menus. c. Select Edit Bookmarks in the Bookmarks menu.
CHAPTER 17 Browsing the Web 3 Arrange the bookmarks: a. Use the stylus to drag and drop bookmarks into different slots on the current page to organize them. b. Move a bookmark to a different page by dragging and dropping it onto the Page icon. Page icons represent the ten pages of with ten slots each for bookmarks. 4 Select Save.
CHAPTER 17 Browsing the Web Disconnecting from and connecting to the Internet While you’re working with stored information in the web browser, such as saved pages, stored versions of pages, and so forth, you can disconnect from the Internet to reduce usage charges. You can connect to the Internet again when you need access. Disconnecting from the Internet Did You Know? Generally, if you are using GPRS service, you are charged only for the data sent.
CHAPTER 17 Browsing the Web Connecting to the Internet Tip If the connection is not established, do one of the following: Select Cancel to stop the connection process. Select Change Network to select a different service to connect to. 0 1 Go to Favorites and select Web 2 Connect to the Internet: . a. Open the menus. b. Select Connect in the Page menu. Alternately, you can enter a URL on the address line and select Go.
CHAPTER 17 Browsing the Web Downloading files and pages Tip If you decide that the download process is taking too long, you can stop it. To stop a web page from downloading, select the Stop icon in the action bar. To stop a file from downloading, select Cancel in the Download dialog box. Did You Know? The maximum file size you can download through web browser is 2MB. You can download files or save files for viewing when you are not connected to the Internet.
CHAPTER 17 Browsing the Web Saving a web page If you want to save a web page (such as a travel itinerary or Internet order receipt) indefinitely, you can create a saved page. The copy is stored on the handheld until you delete it. Did You Know? Saved pages are listed with the bookmarks in the Bookmark List. The saved pages have an orange corner. Did You Know? The web browser also functions as a viewer, enabling you to quickly view certain files while working in other applications.
CHAPTER 17 Browsing the Web Viewing a saved file You can use the web browser to view web pages or image files that are on the handheld’s internal drive or an expansion card. The types of file that can be viewed include HTML, HTM, GIF, and JPG. Tip Suppose you have an HTML file on your desktop computer that you want to carry with you. Download the file onto handheld’s internal drive or expansion card and use the web browser to view the page on your handheld.
CHAPTER 17 Browsing the Web Communicating with other users You can communicate with others by means of email or beaming. Sending email by means of an Internet email account You can use your Internet email account to send an email message and attachments. 0 1 Go to Favorites and select Web 2 Log in to your Internet email account: . a. Go to the web page that allows you to log in to your email account. b. Enter your username and password. 3 Compose your email message.
CHAPTER 17 Browsing the Web Returning to a web page you recently visited Tip You can delete all pages saved in the History list by selecting Clear. Pages you’ve recently visited are still available in the cache, and you can visit those pages by using the Back and Forward icons. Tip Create a bookmark to save the location, or create a saved page to save the content of a web page indefinitely.
CHAPTER 17 Browsing the Web Changing your Home and start pages You can change the page that your Home Page icon browser starts with when it is first opened. goes to, or change the page that the web Changing your Home page You can choose a Home page from any web address. 0C 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select the Page tab.
CHAPTER 17 Browsing the Web 3 Select the Home Page box. 4 Enter the URL you want as your Home page by doing one of the following: • To make the page currently displayed your Home page, select Current URL. • To select one of the last five home pages you used as your Home page, select the Previously Viewed pick list and select a URL. • Enter a URL on the Address line. 5 Select OK twice.
CHAPTER 17 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open web browser. 0 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select the Page tab. 3 Select the Start with pick list, and select the page you want to start with when you first open the web browser: Home Page The page you have set as your Home page.
CHAPTER 17 Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your browsing experience. Changing how images are downloaded Images in web pages can be very large. You can set an option to make web pages download faster by removing images altogether. 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c.
CHAPTER 17 Browsing the Web Setting whether to automatically complete web addresses and form fields Tip Filling out an order form or application on the web usually requires entering several pieces of information: your name, address, phone number, and so on. When you enable autofill, your handheld stores the information you entered in these fields.
CHAPTER 17 Browsing the Web Allowing websites to remember personal information » Key Term Cookie Some websites store information in a small text file, called a cookie, that is saved on your handheld. A cookie usually stores information about you and your preferences for that website. A site can use this information to customize the pages you see the next time you visit. Allowing a website to create a cookie does not give the site access to the rest of your handheld.
CHAPTER 17 Browsing the Web Setting preferences for storing web pages » Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet. Cached web pages are saved, thereby saving the content you’ve viewed even when you exit the web browser. Tip Remember that your handheld has a limited amount of memory.
CHAPTER 17 Browsing the Web 3 Change the size and content of the cache by using the following options: Set memory limit for storing pages Sets the amount of memory used for your cache. Pages are cached so they load faster the next time you view them. Cookies Indicates how much memory is being used by cookies. Clear Cache Clears the cache immediately and frees the memory. Clear cache on exit Check the box to clear the cache each time you exit web browser.
CHAPTER 17 Browsing the Web Setting preferences for using a proxy server » Key Term Proxy Server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server. Your handheld comes with the proxy server turned off. You can turn the proxy server on and configure a proxy server. 0 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c.
CHAPTER 17 Browsing the Web 3 Set your proxy server preferences: a. Select Set Proxy. b. Check or uncheck the Use proxy server box to use or not use a proxy server. c. If you want to use a proxy server, select the Use Proxy box and enter the appropriate server address and port number. d. Select OK. 4 Select OK.
CHAPTER 17 Browsing the Web Setting whether to accept JavaScript You can choose to bypass JavaScript elements on the web pages you view. JavaScript is often used on web pages for interactive content. 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select General. 3 Check or uncheck the Disable JavaScript box to enable or disable JavaScript. 4 Select OK.
CHAPTER 17 Browsing the Web Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with the web browser or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 18 Dialing Phone Numbers from Your Handheld In this chapter Dialing a number Using speed dial Related topics You have been using Quick Connect in Contacts to set up client meetings and you now you are feeling hungry. You can quickly dial the local pizza parlor, even if their number is not in your Contacts list. Tap out the number on the Dialer keypad, select Dial, and your mobile phone begins dialing. Your call history stays on your handheld for easy access later.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number [ ! ] Before You Begin Before you can dial a number, you must set up a phone connection on your handheld. Tapping in a number on your handheld is sometimes easier than using your mobile phone. Entering a number 0 1 Go to Applications and select Dialer 2 Tap the telephone number on the keypad. . Digits appear in the numeric display Enter phone number and select Dial Select Clear to delete last digit from numeric display.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Redialing the most recently used number 0 1 Go to Applications and select Dialer 2 Dial the most recently used number: . a. Select Dial to display the most recently used number. The most recently dialed number is displayed Select Dial b. Select Dial again to dial the number.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number from the Call History List 0 Did You Know? Dialer keeps a list of 11 of the most recently dialed numbers. Did You Know? If the number is a speed dial entry, the name from the speed dial entry appears in the Call History list. 1 Go to Applications and select Dialer 2 Dial the number from the list: . a. Select History. b. Select an entry from the History list. Select entry to enter number on Dialer screen c. Select Dial.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Using speed dial Speed dial allows you to store ten of your most commonly used numbers and to dial one with a single tap. Adding a speed dial entry 0 1 Go to Applications and select Dialer 2 Add a speed dial entry: . a. Select Speed. b. Select an empty speed-dial button. Select empty speed-dial button c. Enter a name and telephone number. d. Select OK.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to Applications and select Dialer 2 Dial the number: . a. Select Speed. b. Select one of the named speed-dial buttons.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Editing a speed-dial entry Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed dial button. 0 1 Go to Applications and select Dialer 2 Edit an entry: . a. Select Speed. b. Select Edit. Select Edit c. Select an entry. d. Edit the entry. e. Select OK, and then select Done.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5.
CHAPTER 19 Sharing Information In this chapter Using the Send command Beaming Other ways of sharing information Related topics You have to get this memo to your boss—now. Or the photo of the grandkids in their Halloween costumes to your mom. After you’ve used your handheld to create or capture that important business and personal information, it’s time to share it with others.
CHAPTER 19 [ ! ] Before You Begin You must complete all the prerequisites for the messaging application. To use your handheld’s built-in Bluetooth wireless technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection. Did You Know? You can also easily send information from the desktop component of many applications.
CHAPTER 19 Did You Know? In most applications, the leftmost menu is named Record. Sharing Information 0 1 Select the information you want to send: a. Open an application. b. Select the entry you want. 2 Select a sending method: a. Open the menus. b. Select the Send menu item in the leftmost menu. c. Select Bluetooth, and then select OK. 3 Select the receiving device on the Discovery Results screen, and then select OK. The information is sent to the receiving device.
CHAPTER 19 Sharing Information Sending a category Tip Create a category of Calendar events such as your child’s soccer schedule, and then send the entire category to your spouse’s handheld. Tip When you send a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving device. 0 1 Select the category you want to send: a. Open an application. b.
CHAPTER 19 Sharing Information Sending an application Tip Tap the Send From pick list to send an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to send: a. Go to Applications. b. Open the menus. c. Select Send on the App menu. d. Select the application you want to send. NOTE You cannot send an application that has a lock icon next to the application size. 2 Send the application: a. Select Send. b. Select Bluetooth, and then select OK.
CHAPTER 19 Sharing Information Using the Send command with the VersaMail® application You can send information as an attachment to an email message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail® in the Send With dialog box. The VersaMail application opens, displaying a blank message with the information you want to send as an attachment. Address the message, enter a subject line, and then select Send or Get & Send.
CHAPTER 19 Sharing Information Beaming Tip For best results when beaming, the handhelds should be between 4 and 39 inches (10 centimeters and one meter) apart, and there should be a clear path between them. Using the IR port on your handheld, you can beam information from within an application, such as a photo or video, a contact, an appointment, or a task, to other Palm Powered devices. You can also beam a category of information or even an entire application.
CHAPTER 19 Tip The leftmost menu in most applications is named Record. Tip In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the Contacts application button until the Beam dialog box appears. Sharing Information 2 Beam the information: a. Open the menus. b. Select the Beam menu item in the leftmost menu. c.
CHAPTER 19 Sharing Information Beaming a category Tip Create a category of Calendar events such as your meeting schedule, and then beam the entire category to your business partner’s handheld. Tip When you receive a beamed item, you can file the item in a category using the Receive dialog box. 0 1 Select the category you want to beam: a. Open an application. b. From the list view, select the pick list in the upper-right corner and select the category you want.
CHAPTER 19 Sharing Information Beaming an application Tip Select the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to beam: a. Go to Applications. b. Open the menus. c. Select Beam in the App menu. d. Select the application you want to beam. NOTE You cannot beam an application that has a lock icon next to the application size.
CHAPTER 19 Sharing Information 2 Beam the application: a. Select Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 19 Sharing Information Other ways of sharing information Here are some other ways of sharing information: • Copy information or an application onto an expansion card inserted into the expansion slot, and view the information by inserting the card into the slot on another Palm Powered device. • Copy information such as a photo or video from your handheld to your computer, or from your computer to your handheld, by synchronizing or using File Transfer (Windows) or Drive Mode (Mac).
CHAPTER 19 Sharing Information Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with sharing information or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 20 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Tired of trying to re-create your business trip when you return? Expense makes it easy to keep track of what you paid for that dinner in New York with your new sales group. Customizing the expense list Working with Expense on your computer Related topics You can track costs for meals, lodging, transportation, entertainment, and more, and save all of the information in one convenient place.
CHAPTER 20 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Tip Add an expense simply by writing the first letter of the expense type. For example, entering D opens a dinner item with today’s date. To enable this feature on your handheld, open the Options menu and select Preferences. Check the automatic fill box.
CHAPTER 20 Tip Add extra information to your expense items. Select the item and select Details. Then select Note and enter the information. Managing Your Expenses 3 Enter the details of the expense: a. Select Details. b. Select each field where you want to enter information, and enter it. Tip Select Lookup in the Attendees list to pull names from Contacts. Category Select a category to sort your expenses.
CHAPTER 20 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, and what symbol automatically appears in new expenses, and you can even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list.
CHAPTER 20 Managing Your Expenses Cont’d. b. Select one of the Currency pick lists and select the name of the country whose currency symbol you want to display. Currency pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected. Presetting the currency symbol Tip If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time.
CHAPTER 20 Managing Your Expenses 3 Choose the default currency: a. Select the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. 0 Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. 0 1 Go to Applications and select Expense 2 Open the Custom Currencies dialog box: . a. Open the menus. b. Select Options, and then select Custom Currencies.
CHAPTER 20 Managing Your Expenses 3 Create the custom symbol: a. Select a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again.
CHAPTER 20 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense 0 1 Go to Applications and select Expense 2 Select the expense you want to delete. 3 Delete the item: . a. Open the menus. b. Select Delete Item in the Record menu. 4 5 [ & ] OPTIONAL computer. Check the box to save an archive copy of the expense on your Select OK.
CHAPTER 20 Managing Your Expenses Deleting an entire category of expenses Tip To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Select the Category pick list and select Edit Categories. Select the Delete command to delete the selected category and move all of its entries to the Unfiled category. 0 1 2 Go to Applications and select Expense . Open the Purge Categories dialog box: a.
CHAPTER 20 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by type so that all your taxi expenses appear together in the list. Use categories to further refine your list. 0 1 Go to Applications and select Expense 2 Select Show. 3 .
CHAPTER 20 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Expense on your computer.
CHAPTER 20 Managing Your Expenses Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with Expense or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 21 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Whether you’re figuring the tip on a restaurant bill, or balancing your checkbook, it’s always nice to have a calculator on hand. And because it’s part of your handheld, there’s no need to carry a separate calculator.
CHAPTER 21 Performing Calculations Calculator buttons 0 Tip Use the memory buttons to store and recall a number you enter in multiple calculations. Tip If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over. Tip Open the Options menu and select Advanced Mode to display a scientific calculator. Clear any value in the Calculator memory.
CHAPTER 21 Performing Calculations Viewing recent calculations Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Did You Know? Calculator History also has these functions: View recent calculations to confirm that you entered everything correctly. 0 1 Go to Applications and select Calculator 2 Open the History dialog box: a. Open the menus. Clear Select to clear the calculator’s history. b. Select Edit, and then select Show History.
CHAPTER 21 Performing Calculations Accessing different calculators Do you need a scientific or financial calculator? Your calculator has a variety of modes that can help you calculate formulas in a number of different areas. 0 1 Go to Applications and select Calculator 2 Access the advanced mode calculators: . a. Open the menus. b. Select Options, and then select Advanced Mode. You can now use the scientific calculator. c.
CHAPTER 21 Performing Calculations Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click the links below to learn about these related topics: Moving Around • Opening applications • Using menus Entering Information Entering numbers with Graffiti® 2 characters Support If you’re having problems with Calculator or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 22 Keeping Your Information Private In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password You probably wouldn’t leave your door unlocked at night, so why should it be any different with your handheld? When you think about the amount of personal and private information stored there, you’ll definitely want to protect it.
CHAPTER 22 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden. Masking private entries without creating a password Masked entries are displayed when selected.
CHAPTER 22 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. 0 1 Open an application. 2 Create a new entry, or select the entry that you want to make private. 3 Mark it as private: a. For existing Contacts, select Edit. b. Select Details. c. Check the Private box. d. Select OK. e. In Contacts and Memos, select Done.
CHAPTER 22 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries 0 1 Open Security: a. Go to Applications. b. Select Prefs . c. Select Security. 2 Select the display option for private entries: a. Select the Private Records pick list. b. Select one of these options, and then select Done. Show Display private entries.
CHAPTER 22 Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Tip Use a password to protect confidential work or personal information. If your handheld is lost or stolen, this information will be safe.
CHAPTER 22 Keeping Your Information Private Creating a password Tip The best passwords consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. 0 1 Open Security: a. Go to Applications. b. Select Prefs Password box . c. Select Security. 2 Create a password: a. Select the Password box. b. Enter a password with Graffiti® 2 writing, the numeric keypad, or the onscreen keyboard. c. Select OK.
CHAPTER 22 Keeping Your Information Private 3 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done. 4 Select Done. Done Changing a password You can change your password at any time. You must enter the current password before you can change it. Tip In Palm® Desktop software, you can require password entry for private info to display.
CHAPTER 22 Keeping Your Information Private 2 Enter your current password: a. Select the Password box. b. Enter the current password, and then select OK. 3 Change your password: a. Select OK. b. Enter a new password, and then select OK. 4 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done.
CHAPTER 22 Keeping Your Information Private 5 Select Done. Done Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. 0 1 Enter your password: a. Select the Password box. b. Enter the current password, and then select OK. 2 Delete your password: a. Select Unassign. b. Select Done.
CHAPTER 22 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries marked as private.
CHAPTER 22 Keeping Your Information Private 3 Delete the forgotten password: a. Select Lost Password. b. Select Delete Password. 4 5 Synchronize your handheld with your computer to restore any private entries that were deleted. [ & ] OPTIONAL Create a new password. Done [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. Tip To start your handheld when it is locked, turn it on. Enter your password, and then select Done.
CHAPTER 22 Keeping Your Information Private can restore the information by synchronizing your handheld with your computer. Items on your internal drive are not restored during synchronization. Use File Transfer to replace those items. Locking your handheld automatically 0 1 Open Security: a. Go to Applications. b. Select Prefs . Auto Lock box c. Select Security. 2 Open the Lock Handheld dialog box: a. Select the Auto Lock box. b. If necessary, enter your password, and then select OK.
CHAPTER 22 Keeping Your Information Private 3 Select one of these lock options: Never Always leave your handheld unlocked. When power is off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock. After a preset delay Set a period of inactivity after which your handheld will automatically lock. 4 Select OK, and then select Done.
CHAPTER 22 Keeping Your Information Private Locking your handheld manually 0 1 Open Security: a. Go to Applications. b. Select Prefs . c. Select Security. Lock 2 Select Lock. 3 Select Lock Device.
CHAPTER 22 Keeping Your Information Private Using Quick Unlock [ ! ] Before You Begin To use Quick Unlock, you must first create a password for your handheld. Tip You can change a Quick Unlock combination at any time. Follow the same steps you used to create the combination. You can unlock your handheld by creating a special combination sequence with the 5-way navigator—similar to the combination you use to open a padlock. Use this sequence in place of your password to quickly unlock your handheld.
CHAPTER 22 Keeping Your Information Private 3 Create a Quick Unlock combination sequence: a. Use the 5-way or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. 4 Select Done. Done Tungsten™ T5 Handheld When your handheld is locked, you can now unlock it by using the Quick Unlock combination, or by entering your password.
CHAPTER 22 Keeping Your Information Private Deleting your Quick Unlock combination 0 1 Open Security: a. Go to Applications. Quick Unlock box b. Select Prefs . c. Select Security. 2 Open the Quick Unlock dialog box: a. Select the Quick Unlock box. b. If necessary, enter your password, and then select OK. 3 Delete the Quick Unlock combination: a. Select Unassign. b. Select Done.
CHAPTER 22 Keeping Your Information Private Encrypting your information [ ! ] Before You Begin To use encryption, you must first create a password for your handheld. You can encrypt selected information whenever your handheld locks. This means that your information is scrambled so that it cannot be read. When you unlock your handheld and enter your password or Quick Unlock combination, the encrypted information is unscrambled.
CHAPTER 22 Keeping Your Information Private 2 Open the Encrypt Data dialog box: a. Select Options. b. Check the Encrypt data when locked box. c. Select Choose Applications. 3 Select the applications you want to encrypt, and then select OK.
CHAPTER 22 Keeping Your Information Private 4 5 [ & ] OPTIONAL To encrypt only the private entries in the applications you selected, check the Encrypt private records only box. Select OK, and then select Done. Done Tip Synchronize your handheld with your computer frequently to prevent loss of information if intrusion protection is triggered. Did You Know? Incorrect Quick Unlock attempts are not included in the intrusion protection counter.
CHAPTER 22 Keeping Your Information Private 0 1 Open Security: a. Go to Applications. b. Select Prefs . c. Select Security. 2 Set the number of password attempts: a. Select Options. b. If necessary, enter your password, and then select OK. c. Select the Intrusion Protection box. Intrusion Protection box d. Enter the number of password attempts that are allowed before selected information on your handheld is deleted.
CHAPTER 22 Tip The number of password attempts must be between 5 and 99. Keeping Your Information Private 3 Select the information that is deleted after the set number of failed attempts: a. Select the Delete pick list and select one of these options: No Data No information is deleted after the set number of failed attempts. Private Records All entries marked private are deleted after the set number of failed attempts.
CHAPTER 22 Keeping Your Information Private Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with private entries or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 23 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information into a category Viewing information by category Related topics If you’re like most people, you use your handheld to manage your work life and your personal life. Yet these two areas contain so many details: your children’s after-school activities, your conference schedule, your shopping list for the week, and entertainment.
CHAPTER 23 Using Categories to Organize Information Adding a category Did You Know? You can have up to 15 categories in an application. Tip Colors make it easy to find the info you need in Calendar. Tip Add a category in Contacts that contains all of your medical numbers for quick access. Other useful categories in Contacts are Emergency, for fire, ambulance, and police; Children, for your children’s school and friends; and Entertainment, for restaurants or theaters that you visit often.
CHAPTER 23 Using Categories to Organize Information Renaming a category Tip If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed. 0 1 • To rename a category within an application, open that application. • To rename a category for applications, go to Applications. 2 Rename the category: a.
CHAPTER 23 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. Tip In Expense, you can delete a category, including its contents, with the Purge command. 0 1 • To delete a category within an application, open that application. • To delete a category for applications, go to Applications. 2 Delete the category: a. In Calendar, select an event, and then select Details. b.
CHAPTER 23 Using Categories to Organize Information Placing information into a category Tip You can also enter new information into a category by opening the application, and then selecting the category from the upper-right corner. Select New and enter the information. You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You may also find it convenient to view applications in groups.
CHAPTER 23 Tip To place an entry into a different category, simply select a different category from the Category pick list. Using Categories to Organize Information 5 Place the entry into a category: a. Select a category from the Category pick list. Category b. If necessary, select OK. c. If necessary, select Done.
CHAPTER 23 Using Categories to Organize Information Placing an application into a category 0 1 Go to Applications. 2 Open the Category dialog box: a. Open the menus. b. Select Category in the App menu. 3 Place the application into a category: a. Select the pick list next to the application you want to place into a category. b. Select a category, and then select Done.
CHAPTER 23 Using Categories to Organize Information Viewing information by category Tip In Applications view, scroll through the categories by pressing Right or Left on the 5-way navigator. To view all of the applications on your handheld, select the All category. Tip Scroll through the categories in Contacts by repeatedly pressing the Contacts button. 0 1 • To view entries by category, open an application that contains categories. • To view applications by category, go to Applications.
CHAPTER 23 Using Categories to Organize Information Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with categories or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 24 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Forget your watch? Or just forget to reset it when you landed in Toronto? Neither matters, as long as you have your handheld. Not only can you rely on it for the correct time, but you can even set an alarm so you don’t miss that early flight back home.
CHAPTER 24 Managing Clock Settings Checking the current date and time There are two ways to easily check the date and time: When your handheld is on: • Go to Applications and select World Clock . • When your handheld is off, press Center on the 5-way navigator. Your handheld turns on, displays the time, and then turns off after a few seconds.
CHAPTER 24 Managing Clock Settings Setting the primary location » Key Term Primary location Typically a city in the time zone in which you live. In World Clock, you can set the location, date, and time for a primary location. The settings for this primary location are used by all of the applications on your handheld. 0. 1 Go to Applications and select World Clock 2 Select the primary location: a. Select the primary location pick list. . Primary location pick list b.
CHAPTER 24 Managing Clock Settings Setting the date and time for the primary location Did You Know? When the Daylight Savings settings are active, the time changes according to the rule for the primary location. For example, in North America, the time changes at 2:00 a.m.; in Europe, it changes at 1:00 a.m. You can set the date and time in Preferences, as you did during the initial setup of your handheld, or in World Clock.
CHAPTER 24 Managing Clock Settings 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. Hour Minute c. Select AM or PM, and then select OK. 5 Select Done.
CHAPTER 24 Managing Clock Settings Choosing secondary locations for other time zones Tip If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location. When you need to contact them, you can easily check to see what time it is where they are. Set World Clock to display the date and time for two other locations. 0 1 2 Go to Applications and select World Clock . Select the pick list next to one of the secondary locations.
CHAPTER 24 Managing Clock Settings Modifying the locations list Tip If you know what you’re looking for in a long pick list, use Graffiti® 2 writing to find it faster. Enter the first letter of the word, and then locate your item. You can edit the locations list so that the locations you use most often are easy to find. Adding new locations 0 1 Go to Applications and select World Clock 2 Open the Edit List dialog box: . a. Select a Location pick list. b. Select Edit List.
CHAPTER 24 Managing Clock Settings 4 [ & ] OPTIONAL Select each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time box Check for your handheld to automatically adjust the date and time for Daylight Saving Time in this location. Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time, if necessary. 5 Select OK, and then select Done.
CHAPTER 24 Managing Clock Settings Deleting a location 0 1 2 Go to Applications and select World Clock . Select the location you want to delete: a. Select a Location pick list. b. Select Edit List. c. Select a location, and then select Remove. 3 Select OK, and then select Done.
CHAPTER 24 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar. Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your primary location so that all your alarms ring on time, instead of eight hours late. 0 1 2 Go to Applications and select World Clock . Set the alarm: a. Select the Alarm box. b.
CHAPTER 24 Tip To turn off an alarm before it sounds, select the Alarm box, and then select Alarm Off. Managing Clock Settings 3 [ & ] OPTIONAL Select the alarm sound and volume: a. Open the menus. b. Select Options, and then select Alarm Preferences. c. Select the pick lists to select the alarm sound and volume. NOTE This volume setting does not affect the other sounds on your handheld, including the alarms you set in Calendar. You can change the volume of these other sounds in Preferences. d.
CHAPTER 24 Managing Clock Settings Changing the clock display 0 1 Go to Applications and select World Clock 2 Open the Display Options dialog box: . a. Open the menus. b. Select Options, and then select Display Options. 3 Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations. Deselect it to display only the primary location. Show Date Display the date in World Clock.
CHAPTER 24 Managing Clock Settings Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Support If you’re having problems with World Clock or anything else on your handheld, go to www.
CHAPTER 25 Customizing Your Handheld In this chapter Customizing your Favorites View Customizing the Application View Making the screen easier to read Assigning a button to your frequently used applications Setting the date and time Customizing the way you enter information Selecting sound settings Entering your owner information Conserving battery power Although customizing your handheld is optional, it’s like changing the preset radio stations in your car.
CHAPTER 25 Customizing Your Handheld Customizing your Favorites View You can personalize your Favorites View by changing the background image to your favorite photo. You can also change the entries to those you use most often. Changing the background photo in Favorites View Use your favorite photo as the background in Favorites View. 0 1 Go to Favorites. 2 Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options.
CHAPTER 25 Customizing Your Handheld 4 Adjust the fade setting so that the text is easy to read against the photo, and select OK. Done Did You Know? You can quickly change multiple favorites on a page by selecting Menu on the status bar, and then selecting Edit Favorite Pages. Select the page you want, and then select each favorite you want to change to open the Edit Favorites dialog box. Tip You can also tap and hold on the favorite you want to change.
CHAPTER 25 Customizing Your Handheld 3 Change the favorite: a. Select the favorite type from the Type pick list: application, file/folder, or web link. b. Select the application from the Original pick list, select to browse to the file or folder, or select to enter the web address you want. c. Enter a name for your new favorite and select OK.
CHAPTER 25 Customizing Your Handheld Customizing the Application View Use your favorite photo as the background in the Application View. You can also display your application icons in list format with small icons so that you can see more applications without scrolling. 0 1 2 Go to Applications. Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. 3 4 Select the View By pick list and select List or Icon as the display format.
CHAPTER 25 Customizing Your Handheld 5 Select a photo for the background: a. Check the Background box. b. Select the picture box. c. Select a picture. d. Select Done. e. Adjust the fade setting so that the text is easy to read against the photo. f. Select OK.
CHAPTER 25 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions, you may also need to adjust the brightness to read the information on the screen.
CHAPTER 25 Customizing Your Handheld 0 1 Open an application. 2 Open the Select Font dialog box: a. Open the menus. b. Select Options, and then select Font. 3 Select the font style you want to use, and then select OK.
CHAPTER 25 Customizing Your Handheld Adjusting the brightness 0 1 2 Tap System Info on the status bar. Drag the slider to adjust the brightness level, and then tap outside the dialog box.
CHAPTER 25 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. 0 1 Open Color Theme Preferences: a. Go to Applications. b. Select Prefs . c. Select Color Theme. 2 Select a theme, and then select Done.
CHAPTER 25 Customizing Your Handheld Changing handedness orientation of the screen The Handedness preferences enable you to select right-hand or left-hand orientation when you rotate the screen into landscape mode. 0 1 Open Handedness Preferences: a. Go to Applications. b. Select Prefs . c. Select Handedness. 2 Select your orientation.
CHAPTER 25 Customizing Your Handheld Assigning a button to your frequently used applications Tired of going to Applications View to open an application you use frequently? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync® button. For example, if you use Memos often, you can assign Memos to a button so that you don’t have to scroll through Applications View whenever you want to use that application.
CHAPTER 25 » Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such as opening the Graffiti® 2 help screen. Customizing Your Handheld 3 Assign the full-screen pen stroke: a. Select More. b. Select the pick list and select the action you want to assign to the full-screen pen stroke. Pick list c. Select OK. 4 Assign the HotSync button: a. Select HotSync. b.
CHAPTER 25 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location. When you travel to a new time zone, change the Location setting to quickly reset the date and time.
CHAPTER 25 Tip You can rename the location to the city where you live. Select the Name field, and then modify the location name. Customizing Your Handheld 2 Select the location: Name field a. Select the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3. No nearby city? Select Edit List, and do steps b through e. b. Select Add. c. Select a city in your time zone, and then select OK. d. Select OK again, and then select Done. e.
CHAPTER 25 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. 0 1 Open Date & Time Preferences: a. Go to Applications. b. Select Prefs . c. Select Date & Time. 2 Select the location.
CHAPTER 25 Customizing Your Handheld 3 Set the date: a. Select the Set Date box. Year arrows b. Select the arrows to select the current year. c. Select the current month. d. Select the current date. 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. c. Select AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM and PM options. 5 Select Done.
CHAPTER 25 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld. You can quickly choose the preset formats based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock.
CHAPTER 25 Tip The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date & Time Preferences or to World Clock. Customizing Your Handheld 2 Select a country: a. Select the Preset to box to open the Set Country dialog box. b. Select a country. c. Select OK.
CHAPTER 25 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the input area or the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Did You Know? You can change the input area anytime by selecting the status bar or input area icons. Customizing the input area You can configure your input area your preference for keyboards or for Graffiti 2 writing.
CHAPTER 25 Customizing Your Handheld 3 [ & ] OPTIONAL Uncheck the Show Graffiti Strokes box if you don’t want to have the Graffiti strokes shown as you write a character in the input area. Done Choosing the full-screen writing area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing; you do not have to write in the input area.
CHAPTER 25 Customizing Your Handheld 2 Select one of the following, and then select Done: On Turns on the full-screen writing area. When you select this option, a box appears for you to choose if you want to see your strokes as you write. Tip Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or tap the Full-screen writing icon on the status bar. Off Turns off the full-screen writing area.
CHAPTER 25 Customizing Your Handheld 3 Position the cursor where you want the characters to appear, and do any of the following: • Write lowercase Graffiti 2 letters anywhere on the left side of the screen. • Write numbers anywhere on the right side of the screen. • Write uppercase letters in the middle of the screen. • Write the Punctuation Shift stroke characters.
CHAPTER 25 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. 0 1 Open Graffiti 2 Preferences: a. Go to Applications. b. Select Prefs . c. Select Graffiti 2. 2 Select alternate strokes: a. Tap a character to view its alternate stroke. b. Check the box to use the alternate stroke, and then select Done.
CHAPTER 25 Customizing Your Handheld Setting up ShortCuts Tip You may want to add a space character after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. Tip To learn how to use ShortCuts while entering information, see Writing Graffiti 2 ShortCuts. Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often.
CHAPTER 25 Tip The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex email address. Customizing Your Handheld 2 Create a ShortCut: a. Select New. b. On the ShortCut Name line, enter the abbreviation. c. On the ShortCut Text line(s), enter the text you want to insert when you write the abbreviation. d. Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Changing ShortCuts Tip To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Select Delete, select Yes, and then select Done. After you create a ShortCut, you can modify it at any time. 0 1 Open ShortCuts Preferences: a. Go to Applications. b. Select Prefs . c. Select Shortcuts. 2 Edit the ShortCut: a. Select the ShortCut you want to change. b. Select Edit. c. Make your changes. d. Select OK, and then select Done.
CHAPTER 25 » Customizing Your Handheld Correcting problems with tapping Key Term Touchscreen Another name for your handheld’s screen and the internal circuitry that enables it to respond appropriately to taps. Is your screen not responding to taps? Are you getting unexpected results when you tap? For example, when you tap the number keyboard icon, does the Find dialog box open instead? If this happens, it’s time to align the screen. 0 1 a. Go to Applications.
CHAPTER 25 Customizing Your Handheld Selecting sound settings Tip You can choose different types of sounds for Calendar, Tasks, and World Clock. Go to the application, open the Options menu, and then select Preferences. Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. 0 1 Open Sounds & Alerts Preferences: Profile boxes a. Go to Applications.
CHAPTER 25 Customizing Your Handheld Entering your owner information Tip In addition to entering owner information, you can assign a name to your handheld for Bluetooth® communication. Did You Know? If you use Security Preferences to turn off and lock your handheld with a password, your owner info appears when you select the Owner button the next time you turn on your handheld. Tip If you assigned a password in Security Preferences, you must select Unlock and enter your password to change your owner info.
CHAPTER 25 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Tip When Keylock is on, your handheld does not respond when you press the application buttons. To use your handheld again, press the power button, and then select Deactivate Keylock.
CHAPTER 25 Customizing Your Handheld 2 Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you press and hold the power button until the system sound confirms that Keylock is on. Done Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. 0 1 Open Power Preferences: a.
CHAPTER 25 Customizing Your Handheld 2 Select the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the AC charger.
CHAPTER 25 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch. The list of preset connections varies depending on the applications you’ve added to your handheld. Tip You can use your handheld’s built-in Bluetooth wireless technology to connect to other devices without using Connection Preferences.
CHAPTER 25 Customizing Your Handheld 2 Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Select Edit. 3 Change the speed setting: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select OK. d. Select OK again, and then select Done.
CHAPTER 25 Customizing Your Handheld Creating your own connection settings Tip To delete a connection that you created, select it on the Connection Preferences screen, and then select Delete. If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. 0 1 From the Connection Preferences screen, select New.
CHAPTER 25 Tip You can also customize Bluetooth connection settings. Customizing Your Handheld 2 Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
CHAPTER 25 Customizing Your Handheld 3 Enter the details settings: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on. Off Flow control is always off. d. For a modem connection, enter the initialization string. e. Select OK. 4 Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Connecting your handheld to a mobile phone Tip If your phone doesn’t appear on the list, you need to install the phone settings for your phone onto your handheld. Phone Preferences let you configure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM mobile phone account must also include data services. 0 1 Open Phone Preferences: a. Go to Applications. b. Select Prefs . c.
CHAPTER 25 Customizing Your Handheld Customizing network settings [ ! ] Before You Begin You need the following: • A mobile phone with a Bluetooth radio or an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply) • An ISP account or a corporate remote access account (additional fees may apply) • Connection Preferences settings for your mobile phone enabled with IR or Bluetooth wireless technol
CHAPTER 25 Tip Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Customizing Your Handheld 2 Service Select the Service pick list and select your ISP or your dial-in server type from the list. If your ISP or server type isn’t on the list, select New and enter a name for the service profile. User Name Enter your username.
CHAPTER 25 Tip It’s a good idea to add at least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Customizing Your Handheld Cont’d. b. Enter any of the following settings, and then select OK: Phone # Enter the phone number for your ISP or dial-in server. Dial prefix Check the Dial prefix box, and then enter the number that you dial before the telephone number to access an outside line.
CHAPTER 25 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. Tip To see expanded Service Connection Progress messages, press Down on the 5-way. To see more information, open the Options menu and select View Log. 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Make the connection: a.
CHAPTER 25 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile. 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Open the Details dialog box: a.
CHAPTER 25 » Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Customizing Your Handheld 3 NOTE Ask your ISP or system administrator if you need information on any of these settings. Connection type Select the pick list and choose the communication protocol for this service: PPP, SLIP, or CSLIP. Most email application, use the PPP or SLIP protocols.
CHAPTER 25 Customizing Your Handheld Deleting a service profile 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Delete the service you want to delete: a. Select the Service pick list and select the service you want to delete. b. Open the menus. c. Select Delete in the Service menu. d. Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Creating login scripts Tip Windows You can also create login scripts with a text editor on your desktop computer. Create a file with the extension PNC, and then install the file on your handheld using palmOne™ Quick Install. Did You Know? Your login scripts can also use non-ASCII and literal characters. A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP.
CHAPTER 25 Customizing Your Handheld 2 Open the Login Script dialog box: a. Select the Service pick list and select the service you want to add a script to. b. Select Details. c. Select Script. 3 Select the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
CHAPTER 25 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences. If you didn’t enter a password, this command prompts you to enter one. The Password command is usually followed by a Send CR command.
CHAPTER 25 Customizing Your Handheld 4 Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done.
CHAPTER 25 Customizing Your Handheld Adding plug-in applications Tip For more info on creating plug-in applications, contact Developer Support at PalmSource. You can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a standard PRC application that you install on your handheld just like any other application. After you install the plug-in application, you can use the new script commands in a login script.
CHAPTER 25 Customizing Your Handheld Setting up VPN [ ! ] Before You Begin You must purchase and install a compatible VPN client onto your handheld. You also need the VPN settings from your corporate system administrator. Did You Know? Once you have installed and set up VPN, you can connect or disconnect VPN from within the web browser.
CHAPTER 25 Customizing Your Handheld 2 Set up a VPN account on your handheld: a. Select the Add Account box. b. Follow the instructions to enter the settings provided by your corporate system administrator. c. Select Done.
CHAPTER 25 Customizing Your Handheld Establishing a VPN connection 0 1 Open VPN Preferences: a. Go to Applications. b. Select Prefs . c. Select VPN. 2 Establish a VPN connection: a. Select a VPN account from the VPN Account pick list. b. Select Connect VPN. c. If prompted, enter your VPN username and password.
CHAPTER 25 Customizing Your Handheld Ending a VPN connection 0 1 Open VPN Preferences: a. Go to Applications. b. Select Prefs . c. Select VPN. 2 Select Disconnect VPN.
CHAPTER 25 Customizing Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with customization or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 26 Expanding Your Handheld In this chapter What type of expansion cards can I use? How can expansion cards help me? A Chinese proverb says, “Life just gives you time and space; it's up to you to fill it.
CHAPTER 26 » Expanding Your Handheld What type of expansion cards can I use? Key Term SDIO An acronym for Secure Digital input/ output. Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion cards let you store information and applications. Tip Looking for a handy way to carry your expansion cards? You can purchase a variety of carrying cases. Visit www.palmOne.
CHAPTER 26 Expanding Your Handheld Removing an expansion card NOTE Your handheld comes with a dummy card inserted into the expansion card slot. You must remove this card before you can put a real card into the slot. Tip To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. 0 1 2 Push lightly against the card with your thumb until you hear the confirmation tone.
CHAPTER 26 Expanding Your Handheld Inserting an expansion card 0 1 2 Insert the card into the expansion slot with the label side facing the front of the handheld. Push the card in with your thumb until you feel the card “click” in place and hear the confirmation tone. NOTE No confirmation tone? Check the Sounds & Alerts Preferences to make sure the System Sound setting is turned on.
CHAPTER 26 Expanding Your Handheld Opening an application on an expansion card Did You Know? You can install applications and other files to an expansion card during synchronization. Tip When the highlight on Applications View is not active, you can press and hold the Select button to open the category pick list. When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of Applications View.
CHAPTER 26 Expanding Your Handheld Opening files on an expansion card You can open files on an expansion card when you insert the card into the expansion slot. Tip Use palmOne File Transfer (Windows only) to install applications and transfer folders and files from your Windows computer to an expansion card. 0 1 Open the application associated with the files you want to open. 2 Insert the expansion card. 3 Select the entry you want to view.
CHAPTER 26 Expanding Your Handheld Viewing card information Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld. If you have enough space on your handheld, consider copying the info to your handheld. It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Go to Applications and select Card Info .
CHAPTER 26 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card. You can rename the card later if you decide to store different info on the card. Tip You can also use the Files application to rename your card. 0 1 2 Go to Applications and select Card Info . Open the Rename Card dialog box: a. Open the menus.
CHAPTER 26 Expanding Your Handheld Copying applications to an expansion card Tip If you use a card reader to view your card on a computer, the file names may differ from the names you see on your handheld. 0 1 Insert the expansion card, and then go to Applications. 2 Open the Copy dialog box: a. Open the menus. Did You Know? Some applications, such as Media, let you copy or move info between your handheld and an expansion card. See the information on each application for details. b.
CHAPTER 26 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card. 0 1 Insert an expansion card. 2 Go to Applications and select Card Info 3 Format the card: . a. Open the menus. b. Select Format Card on the Card menu. c.
CHAPTER 26 Expanding Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with expansion cards or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 27 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do’s • Use the carrying case that came with your handheld. It provides protection if your handheld is accidentally dropped.
CHAPTER 27 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location.
CHAPTER 27 Maintaining Your Handheld Reset button If your handheld does not respond after a soft reset, you need to do a hard reset.
CHAPTER 27 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld. This is another reason why it's important to synchronize often, so you have an up-to-date backup available. Before you do a hard reset, be sure to synchronize.
CHAPTER 27 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar. WINDOWS ONLY 0 1 Open the Custom menu in the HotSync® application: a. Click the HotSync Manager the screen. icon in the taskbar in the lower-right corner of b. Click Custom.
CHAPTER 27 Maintaining Your Handheld 3 Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. 4 5 Repeat step 3 for the other applications in the list that you want to restore, and then click Done. Synchronize your handheld with your computer.
CHAPTER 27 Maintaining Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click a link below to learn about these related topics: Managing Info Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Support If you’re having problems with resets or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 28 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm® Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
CHAPTER 28 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. • If you are upgrading from an older Palm Powered device, remove any previous version(s) of Palm® Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software.
CHAPTER 28 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery icon appears at the top of Favorites and Applications views. Check the icon periodically to see if your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
CHAPTER 28 Common Questions When I connect my handheld to the AC charger, it does not charge. • Confirm that your handheld is firmly connected to the AC charger. • Confirm that your AC charger is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging. If your battery is completely drained, you’ll need to charge it for a few minutes before you can turn it on and see the battery icon. My handheld is not responding.
CHAPTER 28 Common Questions I get a warning message telling me my handheld memory is full. Tip When you purge or delete items, you are given the option to save an archive copy on your computer the next time you synchronize. The storage volume refers to your handheld’s program memory. If you get a message that your program memory is full, try the following: • If you have installed additional applications on your handheld, remove them to recover memory. • Purge items from Calendar and Tasks.
CHAPTER 28 Common Questions My application is responding slowly. WINDOWS ONLY If you are transferring files using File Transfer and you are working with a large application on your handheld such as a game, the application may perform slowly. Wait until the file transfer is finished to use the application. Moving around I can’t find the icon I want in Applications View. • Select the category pick list in the upper-right corner of Applications View and select All.
CHAPTER 28 Common Questions When I tap Menu on the status bar, nothing happens. • Tap the upper-left corner of the screen to try and open the menus. • Align the screen and try tapping Menu again. • If nothing happens, you may be in an application or screen that does not use menus. Switch to a different application and try tapping Menu. If it works in the second application, then the first does not use menus. • If tapping Menu does not work in the second application, try aligning the screen again.
CHAPTER 28 Common Questions The info I entered does not appear in an application. • Check the Categories pick list in the upper-right corner of Applications View. Select All to display all the records for the application. • Did you set private records to be hidden? Check Security Preferences to see that Private Records is set to Show private records. • Open the Options menu and select Preferences. Make sure Show Completed Tasks is selected. I don’t know how to save the info I entered in an application.
CHAPTER 28 Common Questions Synchronizing I can’t synchronize my handheld with my computer. Tip Need more help with synchronizing your handheld? Open Palm Desktop software, go to the Help menu, and select HotSync Online Troubleshooting Guide. NOTE You must install the software installation CD before you can synchronize. • Make sure the USB sync cable is connected securely. • Make sure the date on your computer matches the date on your handheld.
CHAPTER 28 Common Questions When I synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync Manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name. Uninstall and then reinstall Palm Desktop software. • Turn on your handheld, and go to Applications. Select HotSync , and then select Local.
CHAPTER 28 Common Questions I can’t synchronize my handheld with Microsoft Outlook. WINDOWS ONLY NOTE If you choose to synchronize your handheld with Outlook, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other information, such as photos, videos, voice memos, and notes, is synchronized with Palm Desktop software. • Click the HotSync Manager icon and select Custom. Check the following: • Make sure that you have the correct username selected from the drop-down list.
CHAPTER 28 Common Questions • Your handheld may not be able to recognize the virtual serial port on your Windows computer. Try validating the virtual serial port you’re using, or create a different virtual port and change the HotSync Manager settings to use the new virtual port. To change the virtual serial port, click the HotSync Manager icon . Select Setup, and then select the Local tab. Select a port from the Serial port pick list.
CHAPTER 28 Common Questions I can’t open the HotSync Manager. On a Windows computer, uninstall Palm Desktop software from your computer, and then reinstall the software from the software installation CD. On a Mac computer, just reinstall Palm Desktop software. When I synchronize, I receive the 8009 error message: An application has failed to respond to a HotSync notification. WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt.
CHAPTER 28 Common Questions When I add a zipped file (ZIP) to Quick Install, some of the files don’t appear in the Quick Install list. Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to Quick Install. I receive an authentication error when I try to synchronize wirelessly through a LAN access point. Make sure you entered the correct username and password for the selected network service profile in the Network Preferences screen.
CHAPTER 28 Common Questions File Transfer/Drive Mode I can’t move or copy files using palmOne™ File Transfer. WINDOWS ONLY • Make sure your handheld is connected securely to the USB sync cable, and that the cable is connected to a USB port on the back of your computer. • Make sure no other applications—such as HotSync Manager or RealPlayer—are using the USB sync cable. To check, press the Home button . If Favorites opens, then no other applications are using the sync cable.
CHAPTER 28 Common Questions I made updates to a file on my handheld, but when I synchronize, the changes don’t show up in the file on my computer. If you use File Transfer to send a file to your handheld, any updates you make to the file on your handheld are not included when you synchronize. Use File Transfer to copy the updated file back to your computer. File transfer is taking place slowly.
CHAPTER 28 Common Questions My handheld and/or the expansion card is not showing up as a drive in Windows Explorer or My Computer when I have the handheld in Drive Mode. WINDOWS ONLY When you turn on Drive Mode, connect your handheld to your computer, and then open My Computer or Windows Explorer, the window you open shows two new drives. These drives are assigned the next available drive letters, for example, E:, F:, and so on.
CHAPTER 28 Common Questions Time zones don’t appear on my Palm Desktop software. Palm Desktop software does not recognize time zones. Only Outlook recognizes times zones. I set the global time zone preference, but only some of my events are responding to my time zone change. Only new events created after the preference is set are affected. The events you created earlier without time zones do not have the time zone set. You can edit the earlier events to include a time zone.
CHAPTER 28 Common Questions Note Pad I’m having problems listing notes the way I want to see them. If you cannot manually arrange the order of notes on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual. If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting.
CHAPTER 28 Common Questions My music file stutters during playback. WINDOWS ONLY If you are transferring files using File Transfer and you are listening to music files on your handheld, the music playback may stutter. Wait until the file transfer is finished to listen to the music file. When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information.
CHAPTER 28 Common Questions If your passkey is rejected, your phone may have a preassigned passkey; see the documentation included with your phone for information. The documentation might refer to a Bluetooth connection as a Bluetooth pair, Bluetooth link, or bonded pair. My handheld cannot connect to my mobile phone. Use the following steps to test the connection: 1. Tap Bluetooth on the status bar to open the Bluetooth settings screen. You can select the indicator even if it is dimmed. 2.
CHAPTER 28 Common Questions I get an error message when I try to dial a phone number using my handheld. • Make sure that the proper phone driver is installed on your handheld. • You may need to set up a connection with your phone. See the documentation included with your phone for assistance with completing the connection setup process. • Check the Phone Preferences screen and make sure the correct phone connection is selected. The VersaMail application ® I am having problems accessing my account.
CHAPTER 28 Common Questions • Service provider settings frequently change. If your email account was working but you are currently experiencing problems, check with your service provider to see if any of the account settings have changed. I am having problems sending and receiving email. • Short periods of time when email is unavailable are common due to server problems or poor wireless coverage.
CHAPTER 28 Common Questions • Turn on ESMTP. Many services require authenticated access to use their SMTP servers, or ESMTP. • Enter the name of a different outgoing mail server for sending mail. Many ISPs, such as cable companies, require that you have an Internet connection to their network to send email through their servers. In this case, you can almost always receive email from these accounts, but if you want to send email, you must send it through another server. I can’t download any messages.
CHAPTER 28 Common Questions 5. Click OK. 6. Start the email client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop email application for more information. Privacy I’ve made records private, but I can’t remember my password to display them. First, use the password hint to try to remember the password.
CHAPTER 28 Common Questions Sharing I can’t beam information to another handheld or other device. NOTE Depending on the receiving handheld model, not all information may be sent correctly. • If you are beaming to another Palm Powered device, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different.
CHAPTER 28 Common Questions When someone beams information to my handheld, I get a message telling me it is out of memory. • Your handheld requires at least twice the amount of memory available as the info you are receiving. For example, if you are receiving a 30KB application, you must have at least 60KB free. • Purge old Calendar events and delete unused or unnecessary applications. I cannot send information to another Bluetooth device.
CHAPTER 28 Common Questions • Nonresponsive handheld requiring a reset • Slow performance • Abnormal screen display or uneven sound quality • Problems using Bluetooth technology or other features • Problems opening an application • Problems synchronizing You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld. After you have deleted the application, try to replicate the operation that created the error.
CHAPTER 28 Common Questions 2. Select and drag the Backup folder to the desktop. Make sure you see the Backup folder on the desktop. 3. On a Windows computer, close the palmOne folder. 4. Perform a hard reset. Synchronize your handheld with your computer to restore info to your handheld’s program memory, and use File Transfer (Windows) or Drive Mode (Mac) to restore info to your handheld’s internal drive. 5. Operate your handheld and try to replicate problem operations. 6.
CHAPTER 28 Common Questions f. Do one of the following: • If installing the application re-creates your problem, remove the application and contact the application developer for a solution. Continue to reinstall your applications one application at a time to make sure another application is not creating a problem. • If installing the application does not cause a problem, go to step a and reinstall another application. g. Go to www.palmOne.com/us/support/contact/incompatible_apps.
CHAPTER 29 Getting Help This guide is meant to tell you everything you need to know to set up, customize, and use your handheld. However, you may occasionally run into an issue that is not addressed in this guide. Here are some resources to help you if that happens.
CHAPTER 29 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/tungstent5 or send an email to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Responsible Party: palmOne, Inc. 400 N. McCarthy Blvd. Milpitas, California 95035 United States of America (408) 503-7500 Zire™ Product Family Tested to Comply With FCC Standards FOR HOME OR OFFICE USE Canada - Industry Canada (IC) This device complies with RSS 210 of Industry Canada. Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of this device.
Model Name/Number: Tungsten T5 Manufacturer’s Name: palmOne Manufacturer’s Address: 400 N. McCarthy Blvd. Milpitas, 95035-5112 Conforms with the following specifications: • EN 55024: 1998 (Emissions & Immunity) • EN55022:1998, CISPR 22 1997, Class B Radiated and Conducted Emissions • IEC 61000-4-2, A1 1998-01, ESD Immunity, 4kV Contact, and 8kV Air Discharge • IEC 61000-4-3: 1995 RF Immunity, 80-1000MHz, 3V/M, 1kHz, 80% A.M.
Varning Eksplosionsfara vid felaktigt batteribyte. Använd samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren. Kassera använt batteri enligt fabrikantens instruktion. Advarsel! Lithiumbatteri—Eksplosionsfare ved fejlagtig håndtering. Udskiftning må kun ske med batteri af samme fabrikat og type. Levér det brugte batteri tilbage tilleverandøren. Varoitus Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin.
ESD-susceptible equipment Even a small amount of ESD can harm circuitry, so when working with electronic devices, take measures to help protect your electronic devices, including your palmOne™ handheld, from ESD harm. While palmOne has built protections against ESD into its products, ESD unfortunately exists and, unless neutralized, could build up to levels that could harm your equipment.
INDEX SYMBOLS ! (exclamation points) in Tasks list 234 * (asterisk) characters 118 .
addresses 20, 119, 362, 556 See also contacts addressing e-mail 122, 313, 314, 315, 378, 537 text messages 389 adjusting alarm volume 509, 540 brightness 518, 588 modem volume 548 speaker volume 540 Adobe Acrobat Reader xx, 30 agenda lists 137 See also Calendar application Agenda View customizing Tasks lists and 233 described 159 opening 159 setting display options for 166, 168 Agenda View icon 159 Alarm check box 153, 224 alarm clock 153, 224, 499, 508 See also alarms; clock Alarm icon 161 Alarm Preference
renaming categories 492 setting preferences for 521, 525 setting primary location for 501 setting secondary locations for 504 soft resets and 589 specifying connections for 545 switching between 10, 41, 572, 595 synchronizing 84, 88, 597 transferring information from 79 transferring to expansion cards 96 transferring to handheld 28, 29, 77, 78 uninstalling 590 updating information for 88 updating third-party 8 upgrading 111 Applications View icon on status bar 22 moving around 42 opening applications in 35
recharging 4, 5, 544, 588 battery gauge 588 BCC option 288, 374 Beam Category command 445 Beam command 444, 446 Beam Contact command 440 Beam dialog box 444, 445, 447 Beam From pick list 446 Beam icon 47 beaming 20, 415, 443–447, 544, 611, 612 Birthday icon 161 birthdays 120, 138 blank screen 589 Blazer application See web browser blinking asterisk 304 blinking cursor 66 blocking information 470 Bluetooth application creating trusted paris 271 features 255, 256 icon on status bar 22 opening 257, 258, 265, 2
troubleshooting 466 Calculator icon 27 calculators 27, 462 calendar adding appointments to 138 changing events on 154, 163 changing repeat intervals for 154 color-coding appointments 139, 149 customizing 166, 167, 530 displaying appointments for 159, 162, 163, 164 displaying conflicting events in 168 finding overlapping events on 166 opening 172 removing appointments from 156 reserving dates 140 scrolling through 163, 164 selecting dates on 138, 223 setting repeat intervals for 143, 144, 145 Calendar applic
fonts 310, 320 Graffiti 2 ShortCut strokes 538 home pages 417, 419 information 70 locations 505, 506 owner information 541 passwords 369, 473 pen widths 245 playlists 216 preset connections 545 preset formats 529 privacy settings 154 repeating events 155 screen colors 521 screen fonts 518–519 server profiles 552 speed-dial entries 435 text colors 168 time zones 506 untimed events 141 URLs 405, 407 World Clock 510 character entry 62, 66, 118 See also data entry character searches 48 charging battery 4, 544,
setting usernames and passwords 268 synchronization options for 85, 87 synchronizing with 79, 83, 265, 599 troubleshooting File Transfer problems 600 troubleshooting synchronization problems 594 updating information from 90, 92 conduit configuration screen 345 Conduit Settings command 14 conduit shortcuts 357 conduits 88, 356, 359 conference calls 146 conferences 145 Confirm note delete check box 251 confirmation messages 251 confirmation tones 571 conflicting events 168 conformity declaration 619 Connect t
transferring information from 68 troubleshooting 136 viewing online help for 135 Contacts icon 26 Contacts list 128 continuous events See repeating events controls activating 534 application 25, 33 handheld 19 locating 49 navigator 41 cookies 422 Copy command 71, 576 Copy dialog box 576 Copy icon 47 copy-protected applications 576 copying applications 95, 97, 448, 576 calculations 464 contacts 119, 121, 125 information 71 photos 198, 200, 448 service profiles 552 videos 200, 448 copying and pasting 71 corpo
preset formats 530 synchronization settings 85–93 Tasks list 233 Cut command 72 Cut icon 47 cutting text 71 cycling through calendar views 159 D daily events 138, 142 daily schedules 161, 162, 166 daily tasks 226, 228 data 114 See also information data entry caution for 20 defined 66 input area for 19 methods for 50, 51, 531 data services 258, 410 databases 107, 381 Date & Time Preferences screen 525, 527 date formats 529, 530 dates See also calendar assigning to appointments 138, 142 assigning to repeati
passwords 476 photos 192, 199 playlists 218 private entries 476 service profiles 557 songs 217 tasks 231–232 description fields 138, 139 deselecting options 25 Desktop overwrites handheld option 90, 92 desktop software See also Palm Desktop software downloading 17 overwriting information in 90, 92 removing old 7 updating handheld from 90, 92 desktop software, installing 28 Details dialog box 494, 549, 555 device name cache 273 Device name field 257 device names 273, 274, 541 Device pick list 112 devices 20,
DNS (defined) 556 DNS addresses 556 Do not allow wakeup command 274 do’s and don’ts 579 DOC files 335 documentation xx, 29 Documents application 26 creating files 175 editing files 175 opening files 176 viewing files 175 Documents To Go desktop application 175 domain name system.
displaying summary information for 356 excluding from synchronization 358 managing 291 scheduling auto get for 300, 305 selecting 293, 297 setting up secure connections for 359 synchronizing multiple 358 synchronizing with client 349, 351 testing 290 upgrading 277 e-mail applications 344, 350, 556 e-mail folders 319 e-mail providers 278, 283, 284 See also ISPs eBooks 30 Edit Accounts option 368 Edit Categories command 229 Edit Categories dialog box 150, 151, 491, 492, 493 Edit Connection dialog box 546 Edit
expansion cards adding applications to 28, 29, 578 battery life and 588 beaming from 446 benefits of 569 copying applications to 448, 576 deleting information on 577 displaying information about 27, 574 dummy card 570 formatting 577 getting applications on 112 inserting 20, 571 limitations 574 moving applications to 96 opening applications on 572 opening files on 573 overview 568 preventing damage to 570 related topics for 578 removing 570 removing applications on 113 renaming 575 saving multimedia files on
Filters dialog box 363, 365 finances 450, 491 See also Expense application Find dialog box 48 Find icon 48 Find icon on status bar 22 Find More button 48 Find on Page command 401 finding contacts 126 files 96 information 48 overlapping events 166 firewalls 280 flash drive on handheld 75 flow control (connections) 549 Flow Ctl pick list 549 Folder Synchronization Options setting 355 folders 322, 324, 355, 595 Font command 519 font styles 519 fonts 310, 320, 403, 518–519 forgetting passwords 476 form fields (
charging battery for 4, 544, 579, 589 checking space on 111 components of 2 connecting to other devices 545 connecting to PCs 8 connecting to power adapter 544, 588 controls described 19 customizing 11, 17, 512 disconnecting from HotSync cable 594 do’s and don’ts 579 freeing up space on 109, 113, 158, 590 getting additional information about xxii getting help with 616 getting unexpected results 539 locking 477–480, 541 losing 541 maintenance information for 579 naming 257 not making sounds 590 not respondin
I icons application 516, 523 Command toolbar 47 input area 24 missing 591 VersaMail application 306, 318, 357 ICS files 107, 335 idle timeouts 556 image files 179, 335, 414 images changing download preferences for 420 downloading 335 IMAP mail folders 383, 384, 385 IMAP mail servers 345, 350 IMAP protocol 279, 283 IMAP servers 284, 286, 334 importing contacts 136 information 12, 107 Inbox 290, 304, 319 Inbox icons 306 incoming mail options 286, 371, 372 Incoming mail server option 370 incoming mail servers
Internet protocol (IP) 556 Internet Service Providers (ISPs) 255, 278, 284, 551 invalidating warranty 588 IP Address check box 556 IP addresses 556 IR port beaming from 443, 444, 445 creating connections for 545 location of 20 setting up connections for 548 synchronizing from 83 IR to a PC/Handheld connection 545, 546 ISP accounts 551 ISPs 255, 278, 284, 551 iTunes transferring songs from CD 208 J J2ME files 30 jack (headphone) 20 Java Technologies software 30 JPG files 179, 335, 414 K keeping track of ex
Look Up line (Contacts) 126 Lookup screen 314 losing handheld 541 information xxi, 45 passwords 476, 477 Lotus Notes 345, 349 low batteries 5, 588 lowercase letters 55, 534 M Mac information creating contacts 135 creating notes 252 creating user profiles 13 described xxi displaying tasks 235 displaying videos 179 entering information 82 handheld system requirements 3 installing handheld software 7, 97–99, 111 mobile connections 259 opening calendars 172 synchronizing handheld 87, 91 synchronizing with user
menus 45, 46 icon on status bar 22 messages See also e-mail; text messages automatically resending 311 connection types for 255 displaying unread 159, 168 downloading large 336, 339 receiving 255, 388 removing confirmation 251 sending plain text 308, 309 setting alarms for 509 Messages option 298 Microsoft Exchange accounts 345, 349 Microsoft Internet Explorer See Internet Explorer Microsoft Outlook applications that synchronize 79 transferring into to handheld 77 Microsoft Outlook See Outlook Microsoft Win
user profiles 12, 13 navigating through documentation xx navigating through web sites 402, 405 navigational controls 25 navigator 19, 25, 41–45 navigator controls 41 negative numbers 463 Network Preferences screen 551, 554, 555, 557, 558 network services 293 network settings 551–562 networks accessing accounts for 260 accessing corporate 280 accessing e-mail from 255 closing connections for 554 connecting to 551, 554 corporate e-mail accounts and 279, 280 creating login scripts for 558–561 customizing conne
options 25, 85 order forms 421 organizing applications 49, 491 information 49, 490 orientation of screen 23 Outbox 312, 317, 318 Outbox icons 318 outgoing mail options 288, 290, 373, 375 Outgoing mail server option 370 outgoing mail servers 279, 284 Outlook marking completed tasks and 230 setting as default mail program 351 synchronizing with 10, 89, 115, 595, 596 Overdue task icon 160 overdue tasks 159, 168, 229, 234 overlapping events 166 owner information 541 Owner Preferences screen 541 P pager 122 pag
removing Palm Desktop software 114 setting usernames and passwords 268 synchronization options for 85, 87 synchronizing with 79, 83, 265, 599 troubleshooting File Transfer 600 troubleshooting synchronization problems 594 updating information from 90, 92 personal digital assistants (PDAs) 18 personal information 422, 471 personalizing contact information 123 personalizing handheld 1, 17 See also customizing phone connections 258–262 phone drivers 545 Phone Link Updater application 258 Phone Lookup 68, 126 ph
preinstalled applications 26, 113 prerequisites xxii preset connections 545, 547 preset delays 479 preset formats 529 previous arrow icon 25 Previous View icon (Adobe Reader) xx Previously Viewed pick list 418 primary location 501, 502, 507, 510 printing expense reports 27 online documentation xx prioritizing tasks 223, 234 privacy FAGs 610 privacy levels 470 privacy settings applications 49 calendar 154, 173 contacts 136 information 468 memos 243 notes 253 tasks 236 voice memos 396 web pages 422 Private ch
hard resets and 582 moving between 44 setting privacy levels for 470 sorting 136, 243, 459 specifying as first 118 recovering memory 590 recurring events 138 redialing phone numbers 431 related items, categorizing 491 related topics xxi Remember Last Category check box 516 reminders canceling 509 creating 244 scheduling 120, 138 setting alarms as 508 specifying notes as 248 Reminders screen 304, 317 remote access accounts 551 remote connections 379 remote devices 273 remote servers 425, 551 removing applica
Internet connections 411 right arrow controls 25 rotary dialing 548 rotating the screen 23 icon on status bar 22 running out of memory 113 running out of space 569 S Save Page dialog box 413 saving appointments 139 battery power 542 contacts 120, 127 files 412 information 41, 109, 593 memos 238, 241 notes 245 photos 179 synchronization settings 93 tasks 223, 231, 232 web cookies 422 web pages 413, 423 scheduled sending retry (e-mail) 280 schedules 137, 159, 168, 525 See also appointments; calendar scheduli
clock display options 510 command buttons 25 communications protocol 556 connections 552 currency options 453, 454, 455 home pages 417, 419 information 70 Internet Service Providers (ISPs) 552 items in lists 25, 43 menu commands 45, 46, 47 music 212, 214 options in dialog boxes 44 security levels 468 synchronization settings 83 selecting information 19 selection highlight 42, 43 self-help resources 616 Send command 560 Send CR command 560 Send e-mail from Outbox option 354 Send Password command 560 send ret
adding additional 110, 569 included on handheld 26 installing 7, 28, 110 third-party applications and 8 Solitaire 30 Song Details dialog box 220 song lists 209, 211 deleting 218 editing 216 naming 213 removing items on 217 reordering music on 217 selecting items 212, 215 troubleshooting 605 songs 203, 569 See also music Sort by date option 195 Sort by name option 195 Sort by option 320 Sort by pick list 250 Sort by type option 195 Sort manually option 195 Sort order option 320 sorting contacts 136 expenses
troubleshooting problems 84, 594–599 upgrades and 4 usernames 281 wirelessly 255, 265 with IR port 83 with Microsoft Outlook 10, 89, 115, 595, 596 with user profiles 11, 14, 16 system information, icon on status bar 22 System Preferences screen 382 system requirements 2 System Sound pick list 540 T TAB files 107 tab-delimited files 107 tapping application titles 46 arrow icons 25 check boxes 25 command buttons 25 entry boxes 25 menu items 46 problems with 580, 589, 591 screen elements 24, 534, 539, 579 URL
time blocking out periods of 142, 145 changing 502 checking 500 displaying current 504 displaying free 168 displaying specific periods of 168 entering current 64 entering display options for 170 incorrect 590 resetting 154, 525, 527 scheduling periods of 139 setting current 528 setting for alarms 153, 225, 249, 508 setting location-specific 27, 502, 525 unscheduled events and 141 time bars 168 time formats 529, 530 time zones 504, 506, 525, 526 timed events 169 timeout intervals 378 Timeout option 378 tips
encrypting 377 finding in e-mail addresses 284 hard resets and 582 network connections and 270 searching for 126 service profiles and 555 setting 268 synchronizing 281 upgrades and 7 validating 295 Users folder 114 V vacations 145 validating usernames and passwords 295 VCF files 107, 335 VCS files 107, 335 VersaMail application 26 accessing e-mail with 278 adding attachments 341, 343 addressing e-mail 313 backing up mail databases 382 changing default folders 319 changing display options 320 changing e-mai
song lists 211 space information 112 tasks 159, 168, 229, 233, 234 unread messages 159, 168 URLs 401 web pages 403, 412, 414 World Clock 27, 510 views (Calendar) 161, 163, 164, 165 views (multimedia files) 180 virtual private networks 30, 279, 280 virus-scanning software 586 volume adjusting alarm 509, 540 adjusting modem 548 disabling speaker 540 Volume setting (connections) 548 VPN disconnecting 566 entering settings 563, 565 VPN Link 30 VPNs 279, 280 W Wait For command 559 Wait For Prompt command 559 wa
importing 107 installing handheld software 7, 28, 93– 96, 110 opening calendars 172 restoring information 583 synchronization options for 10, 85, 89, 595 synchronizing with user profiles 14 troubleshooting problems 586 writing memos 242 Windows Media Player 29 wireless carriers 255, 277 wireless connections 254, 255, 265, 388 wireless e-mail accounts 277, 278 wireless features 263 wireless service providers 551 wireless synchronization 83, 255, 265, 383 Word documents 335 Word files 26, 276 creating and vie
