DIGITAL VOICE RECORDER DS-2 INSTRUCTIONS EN INSTRUCTIONS FR MODE D’EMPLOI ES INSTRUCCIONES Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use.
Table of Contents Table of Contents ...................................... 2 Safe and Proper Usage ............................. 4 General Precautions .................................. 5 1 Getting Started Main Features ............................................ 6 Identification of Parts ................................. 9 Inserting Batteries ................................... 11 Hold .......................................................... 12 Setting Time/Date (TIME&DATE) ............
1 Connecting to Your PC ............................ 47 Running DSS Player ............................... 52 2 7 DSS Player Expanded Functions 3 Upgrade Function .................................... 54 4 8 Other Practical Use Methods Using as External Memory of the Computer ................................ 56 5 9 Other Information 6 Alarm Message List ................................. 57 Troubleshooting ....................................... 59 Accessories (optional) ...........................
Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.
General Precautions ● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. ● Do not store the recorder in places exposed to excessive moisture or dust. ● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. ● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.
1 Getting Started 1 Main Features Main Features This product is equipped with the following features. ● Connect the cradle and the USB connection cable to this recorder, and high speed data transfer to a computer can be performed. (☞ P.47) ● This recorder can also be utilized as external memory of a computer. (☞ P.56) • By connecting the computer with the USB, pictures, text data, etc. can be saved, and utilized to carry data. ● It has a large backlight full-dot display (LCD display screen).
1 ● A timer recording function is built-in, which can record at a set time. ● You can input file comments.*2 ● Fast forward and rewind are possible at a set interval. ● Comes with DSS Player software. (☞ P.41) • If you transfer voice files recorded with the recorder to a PC, you can easily play back, organize, and edit the files. • If you connect the recorder to a computer, you can use it as a USB microphone or USB speaker. • You can add comments of up to 100 characters to each recorded file.
Main Features 1 Main Features *1: DSS format in SP and LP mode recording, and WMA format in stereo HQ and stereo SP and HQ mode recording. IBM, PC/AT, and ViaVoice are the trademarks or registered trademarks of International Business Machines Corporation. *2: For WMA files, these functions are only available for files recorded with this recorder or the IC recorders from Olympus. Microsoft, Windows and Windows Media are registered trademarks of Microsoft Corporation.
Identification of Parts 1 $ 1 2 Identification of Parts % 2 3 4 # @ ! 0 9 5 ^ 6 & * 7 8 ( - ) 1 MIC (Microphone) jack 2 Built-in stereo microphone @ STOP button # REC (Record) button 3 INDEX/2 button 4 DISPLAY/MENU/SET button $ Display (LCD panel) % Record/Play indicator lamp 5 FOLDER/REPEAT/3 button 6 ERASE button ^ Built-in speaker & HOLD switch 7 VOL (+) button 8 VOL (–) button * EAR (Earphone) jack ( Strap Hole 9 FF (Fast Forward) button 0 PLAY button ) Battery cover - Cradle a
Identification of Parts Display (LCD Panel) 1 Identification of Parts 5 6 7 1 2 3 4 8 9 0 ! @ 1 Battery indicator 2 VCVA (Variable Control Voice Actuator) indicator 3 Timer recording display 4 Alarm indicator 5 Microphone sensitivity display 6 Stereo display 7 Record mode indicator 8 Current file number 9 Total number of recorded files in the folder 0 Erase lock indicator ! Repeat play indicator @ Character Information display 10
Inserting Batteries 2 1 2 3 1 Insert two AAA alkaline batteries, observing the correct polarity. Close the battery cover completely. Inserting Batteries 1 Lightly press down on the arrow and slide the battery cover open. Replacing batteries The battery indicator on the display changes as the batteries lose power. ➜ 3 ➜ ➜ When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display.
Hold Setting the HOLD switch to the HOLD position. 1 Hold If you set the recorder to HOLD status by sliding the HOLD switch in the direction of the arrow, the current conditions will be preserved, and all buttons and switches except the HOLD switch will be disabled. This feature is useful when the recorder has to be carried in a bag or pocket. Remember to reset the HOLD switch when using the recorder. .......................................................................................................
Setting Time/Date (TIME&DATE) If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. Also, it is required when performing timer recording and alarm playback. MENU/SET button 1 Set the hour. 2 Set the minute. 3 Set the year. 2 button (Alters a choice) (Accepts a choice and moves on to the next item) 3 button (Alters a choice) PLAY button (Switching the data displayed.
Setting Time/Date (TIME&DATE) Example: January 14, 2005 1M 14D 2005Y (Initial setting) ↓ 14D 1M 2005Y ↓ 2005Y 1M 14D 1 Setting Time/Date (TIME&DATE) 4 Set the month. 5 Set the date. 1 Press the 3 button or 2 button to set the month. 2 Press the MENU/SET button to accept the month. 6 Press the STOP button to close the menu. When the date is confirmed, the recorder’s clock will start to move. Set the time according to the time signal and press the MENU/SET button. ....................................
2 Menu Setting Menu List Main Menu P.19 2 Menu List Press and hold the MENU/SET button for 1secomd or longer. P.22 Playback Speed Setting Screen Press and hold the MENU/SET button for 1 second or longer. Press the 3 or 2 button. Switches to the sub menu. P.16 Press the MENU/SET button. Initial setting P.20 ....................................................................................................................................................
Menu List Sub Menu Switches to the main menu. 2 P.15 Menu List Time/Date setting. In order of hour, minute, year, month and day. P.13 LCD contrast adjustment Folder naming. Assigning file comments. Press the 3 or 2 button. Press the MENU/SET button. P.39 Initial setting ....................................................................................................................................................
3 About Recording Recording The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file or a Windows Media Audio (WMA) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Up to 199 messages can be recorded per folder.
Using the Variable Control Voice Actuator (VCVA) Notes 3 Recording 18 • To ensure recording from the beginning, start speaking after you see the red record/play indicator lamp on. • A beep will sound when remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. • “MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete any unnecessary files before recording any further (☞ P.
Recording Modes (REC MODE) The recording mode can be chosen from Stereo HQ (stereo high quality sound recording) and Stereo SP (stereo standard recording), HQ (high quality sound recording), SP (standard recording), and LP (long-term recording). 3 2 3 Press the MENU/SET button. 4 5 Press the MENU/SET button to complete the setup screen. 3 “REC MODE” will be displayed on the screen (☞ P.15). The recording mode setup process begins.
Using the Variable Control Voice Actuator (VCVA) When the microphone senses that sounds have reached a preset threshold volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the threshold level. The VCVA feature extend recording time and conserve memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.
tor (VCVA) 7 7 Press the REC button to start recording. Adjust the start/stop actuation level Press the FF or REW button to adjust the pause sound level during recording. The VCVA level can be set to any of 15 different values. The higher the value, the more sensitive the recorder to sounds. At the highest value, even the faintest sound will activate recording. The VCVA pause sound level can be adjusted according to the ambient (background) noise.
Microphone Sensitivity (MIC SENSE) Microphone sensitivity is adjustable to meet recording needs. 3 Microphone Sensitivity (MIC SENSE) 1,3,5 6 1 2,4 2 3 4 Press and hold the MENU/SET button for 1 second or longer. The main menu opens (☞ P.15). Press the 3 or 2 button to choose “MIC SENSE”. Press the MENU/SET button. The microphone sensitivity setup process begins. Press the 3 or 2 button to choose between “CONFERENCE” and “DICTATION”.
4 About Playback Playing 5 1 2 4 Press the FOLDER button to choose folder. Press the FF or REW button to choose the file that you want to play. If you keep pressing the FF or REW button in stop mode, the recorder continuously skips to the beginnings of files. 3 4 Playing 3 1 2 Press the PLAY button to start playback. The record/play indicator lamp glows green.
Playing Save Function of the Playback End Position When the STOP button is pressed during playback and it stops in the middle of the file, the stop position is memorized automatically. Even when it moves to other files with the FF or REW button, playback can be resumed from the place which was interrupted previously and returns to the memorized stop position easily with the FF or REW button.
Playback functions Operation How to Cancel Press the PLAY button once while playing a file.*1 ➥ The recorder plays at a set speed. The playback speed can be set from 0.5 to 2 times. Press the PLAY button. ➥ Playback returns to normal rate. Cue (CUE) Hold the FF button while playing a file.*2 ➥ The recorder stops when it reaches the end of the file. Continue pressing the FF button to proceed with the cue from the beginning of the next file.*3 Hold the REW button while playing a file.
Playing above-mentioned playback functions and the insertion of index mark(☞ P.35) are also enabled *1 The during fast/slow playback as well as normal playback. pressing the FF or REW button continuously while stopped, the cue of the file start position and *2 When previous file end position(☞ P.24) will be executed continuously (skip/reverse skip). 4 Playing *3 When the index mark is shown in the middle of a file, it will stop temporarily in the position of the index mark.
Last File End When the following operation is executed and it reaches to the end of the last file during playback, “END” will be displayed and flashing for 5 seconds in the display. • Press the FF button (skip) • Press the FF button continuously (CUE) • Playback last file 4 Operating the FF or REW button while “END” is displayed and flashing, the following operation can be executed. Playing Operation Press the REW button continuously. ➥ Continuously rewind (REVIEW) from the last file end (☞ P.25).
Repeat Playback This function enables repeated playback of part of the file being played. If the continuous playback function is used together, two or more files can be repeatedly replayed as long as they are in the same folder. 1 Choose the file for Repeat Playback, and press the PLAY button. File playback begins. 4 Repeat Playback 28 1 2 2 Press the REPEAT button briefly at the point you want to start Repeat Playback. “REPEAT END?” flashes until you designate the end point.
. If the continuous eplayed as long as 3 Press the REPEAT button briefly again at the position you want Repeat Playback to end. 3 4 Cancel the continuous playback function. • Pressing the REPEAT button briefly will return to the normal playback. • Pressing the STOP button will cancel the continuous playback function and stop the playback. 4 Repeat Playback The recorder repeatedly plays back the section between the start and the end positions until you cancel Repeat Playback.
Noise Cancel Function If recorded audio is difficult to understand because of noisy surroundings, adjust the Noise Cancel setting level. Noise will be reduced in the file when its played back for better sound quality. 1 Press and hold the MENU/SET button for 1 second or longer while the file is playing. Displays currently set Noise Cancel level. 1,2 4 Noise Cancel Function 2 Press the MENU/SET button again to choose a noise cancel level. The levels switch in the following rotation, “OFF” “LOW” “HIGH”.
5 Other functions Erasing Erasing One File at a Time A selected file can be erased from a folder. 1 2 Press the FF or REW button to choose the file you want to erase. 5 a File to be erased 3 Press the ERASE button. 4 Press the 3 button to choose the “START”. Erasing 2 1,4 3 Press the FOLDER button to choose a folder. “CANCEL” is flashing. “START” is flashing. When the 2 button is pressed, it will return to the flashing display of “CANCEL”.
Erasing 5 Press the MENU/SET button while “START” flashing. The display changes to “FILE ERASE!” and erasing will start. { 5 “ERASE DONE” is displayed when the file is erased. File numbers will be reassigned automatically. 5 Erasing .................................................................................................................................................... Notes • • • • 32 An erased file cannot be restored. The file set to erase lock will not be erased.
Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files. 1 Press the FOLDER button to choose the folder you want to erase all files. a Folder from which to erase files 2 Press the ERASE button for 3 seconds or longer. 3 Press the 3 button to choose the “START”. 5 “CANCEL” is flashing. Erasing 1,3 2 “START” is flashing. When the 2 button is pressed, it will return to the flashing display of “CANCEL”.
Erasing 4 The display changes to “ALL ERASE!” and erasing will start. { 4 Press the MENU/SET button while “START” flashing. “ERASE DONE” is displayed when the files are erased. Locked files are reassigned file numbers in ascending order. 5 Erasing .................................................................................................................................................... Notes • • • • 34 An erased file cannot be restored. The file set to erase lock will not be erased.
Index Marks Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file. Setting an Index Mark 1 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display. Locating an Index Mark 2 Hold the FF or REW button while playing a file. The recorder stops for 1 second when it reaches the index mark.
Erasing Notes • Up to 16 index marks can be set in a file. Attempting to set more index marks will cause “INDEX FULL” to appear on the display. • Index marks cannot be set or cleared in a locked file. • In case of WMA files, index marks can only be placed in files recorded with Olympus recorders. • If the REW button is pressed in the set status of “1 SEC SKIP” or “2 SEC SKIP” in the previous playback, it will reverse skip for only the set time.
LCD Display Information The LCD screen on the recorder can display 6 different format of information by pressing the DISPLAY button. This help review and confirm different recorder settings and file information. 1 1 Press the DISPLAY button. The LCD display views will switch every time the DISPLAY button is pressed. While in stop or playback mode When pressing Display, the recorder will cycle through 1 to 6. If there is no file, 5 and 6 will display alternately. Shows the current time and date.
LCD Display Information While in record mode While recording in VCVA mode Displays 1 and 2 alternately. Displays 1 and 2 alternately. 1 Recording level meter 1 VCVA recording level meter Displays the audio input level in graphics. The display of the audio input level is different depending on stereo recording or monaural recording.
Formatting the Recorder (FORMAT) If you format the recorder, all function settings will return to their defaults*. All files** stored in the recorder will be deleted. If you have important files that you want to save, connect the recorder to a computer and transfer those files from the recorder to the computer before formatting the device. * Date and time settings will not be cleared, so you won’t need to set them again. ** Locked files will also be deleted. 7 The main menu opens (☞ P.15).
Formatting the Recorder (FORMAT) 9 8 8 Press the 3 button again to choose “START”. 9 Press the MENU/SET button again. “START” is flashing. When the 2button is pressed, it will return to the flashing display of “CANCEL”. Formatting begins and an indicator flashes on the display. { 5 “FORMAT DONE” displays when formatting ends. Formatting the Recorder (FORMAT) 40 .......................................................................................................................................
6 Preparation Before Using DSS Player Using DSS Player Software The DSS Player Software can be used to do the following: • Playback voice files on your PC and on the recorder when connected via USB. Download files from the recorder to the PC or upload files from the PC to the recorder. • If an upgrade (Option) to DSS Player Plus is executed, various additional functions can be utilized (☞P.54).
Operating Environment Basic Operating Environment of DSS Player Macintosh Windows PC: Operating System: CPU: 6 RAM: Operating Environment 42 Hard drive space: Drive: IBM PC/AT compatible PC Microsoft Windows Me/ 2000 Professional/XP Professional,Home Edition Intel Pentium II class 333 MHz processor or more (If recording to a hard disk directly with the WMA format, please use in the range of 500MHz or more) 128MB or more (256MB or more is recommended) 50MB or more 2x or faster CD-ROM, CD-R, CD-RW, D
Installing Software Before you connect the recorder to your PC and use it, you must first install the DSS player software from the included Software CD. Applications included with “DSS Player” • DSS Player: Recorded voice files can be downloaded to the PC for complete file management and playback solution. • Acrobat Reader is installed on your PC. It is required to view the accompanying manual in PDF format. Be sure to confirm the following before installation: • Exit all running applications.
Installing Software Installing DSS Player 5 6 Register user information. Enter your name, company name and serial number. For the serial number, see the label attached to the CD-ROM package provided with DSS Player. When entered, click [Next]. When the confirmation dialog appears, click [Yes]. Installing Software 7 Select where to install DSS Player. This lets you specify the folder in which to install DSS Player. Click [Browse] to find the desired installation folder.
Macintosh 6 Select where to install DSS Player. Double-click CD icon. Double-click the desired language to select it. Double-click the following icon. Click [Continue] when the DSS Player opening screen appears. Confirm your acceptance of the terms of the Licensing Agreement. You must accept the terms of the Licensing Agreement to install DSS Player. If you accept them, click [Agree]. This lets you specify the folder in which to install DSS Player. To accept the default folder, click [Choose].
Using Online Help To open Online Help, you have the following options. (Windows) • Click the [start] button, select [All Programs], then [Olympus DSS Player], then click [Help]. • While DSS Player is running, choose [Contents] from the [Help] menu. • While DSS Player is running, press [F1] on the keyboard. (Macintosh) • While DSS Player is running, choose [DSS Player Help] from the [Help] menu. Search by Contents 6 Using Online Help 1 2 3 Once the Online Help screen appears, click the Contents tab.
Connecting to Your PC Be sure to finish installing DSS Player before connecting the recorder. Connecting to your PC using the USB cable 1 2 Release the HOLD switch. 3 Confirm that the recorder has stopped, and connect the USB cable to the connection port on the bottom of the recorder. Connect the USB connection cable to the USB port or the USB hub of the PC. Connecting to Your PC Please connect the USB connection cable mark to match the mark of the recorder connection port.
Connecting to Your PC Notes • When connecting this recorder with the PC and utilize DSS Player, in the menu setting of this recorder set the USB class to the “MASS STORAGE” class. If connected by “AUDIO CLASS”, this recorder will not be recognized as a removable disk drive. • Be sure to use the attached dedicated cable for the USB connecting cable. If any other company’s cable is used, it will be the cause trouble. Also, please do not connect this dedicated cable to any other company’s product.
Notes • NEVER disconnect the USB cable while the record/play indicator lamp is flashing. If you do, the data will be destroyed. • When the recorder is connected to a PC, the power will be supplied from the USB cable. • Refer to the user’s manual for your PC regarding the USB port or USB hub on your PC. • Be sure that you connect the USB cable either directly to the USB port on your PC or the self-power (AC adapter connection) USB hub. • Be sure to push the cable connector all the way in.
Connecting to Your PC Connecting to your PC using the cradle Place the recorder on the cradle 1 2 6 Connecting to Your PC 50 3 Connect the USB connection cable to the USB port or the USB hub of the PC. Connect the USB connection cable to the cradle. Connect the mark of the USB connection cable facing up to match the mark of the cradle connection port. Make sure that the recorder is in the Stop mode, and place it in the cradle. “STORAGE REMOTE” is displayed on recorder if the USB cable is connected.
Remove the recorder from the cradle Follow step 1 in “Disconnecting from Your PC” (☞ P.48). To prevent damage or loss of the data, confirm that the recording/playback indicator lamp of this recorder is not on, and remove this recorder and USB connection cable from the cradle. ....................................................................................................................................................
Running DSS Player Windows By connecting the recorder to your PC, you can automatically start the application. Disabling automatic start 1 Right click on the of the taskbar on the lower right of the screen, and select [Setting]. The application which enables setting will be displayed by dialog. 2 6 Click the of the [DSS Player Version 6]. The check mark on [DSS Player Version 6] disappears. For automatic start, select and click DSS Player to reinstate again.
Macintosh To start, open the “DSS Player” folder created upon installation and double-click the icon. When it starts for the first time after installation, user information needs to be registered. Please see ☞P.45 for details. The Mac version DSS Player has no automatic start function. 6 Running DSS Player ....................................................................................................................................................
7 Plus DSS Player Expanded Functions Upgrade Function The “DSS Player” enables upgrades (Options) to the “DSS Player Plus” which is equipped with more functions. In addition to the DSS Player functions, voice recognition using voice recognition software, joining of files, sharing of files and the menu setting of this recorder can be utilized. Purchase and Upgrade Upgrade Function 7 To purchase “DSS Player Plus” and upgrading from “DSS Player” is operated in the following procedures.
3 Select [Upgrade to DSS Player Plus] from the [Help] menu. The “Upgrade to DSS Player Plus” dialog will be displayed. 4 In the [Upgrade to DSS Player Plus] dialog, enter the license number of your purchase, and click the [OK] button. Upgrade Function 3 When starting the application next time, DSS Player will be upgraded to DSS Player Plus. 7 Upgrading to DSS Player Plus When upgraded, the title of the main menu changes to [DSS Player Plus].
8 Other Practical Use Methods Using as External Memory of the Computer Using as External Memory of the Computer 8 With the recorder connected to your PC, you can download data from the memory to your PC and upload data stored on your PC to the memory. Example: Copying Data from PC to Recorder using Explorer or Finder 1 2 3 4 Start Windows. Connecting the recorder to your PC. For the connection procedure, refer to “Connecting to Your PC using the USB cable” (☞ P.47).
9 Other Information Alarm Message List Message BATTERY LOW Meaning Explanation Action Battery power is getting low. Replace with new batteries (☞ P.11). Tried to delete a locked file. Unlock the file. INDEX FULL Index full INDEX CAN’T BE ENTERED File not supporting index The file is full of index marks (maximum of 16 marks). Tried to incorporate WMA file index marks into the music files or the files not recorded with the recorder. Erase index marks that are no longer required (☞ P.35).
Alarm Message List Message Alarm Message List 9 58 Meaning Explanation Action MEMORY TROUBLE Trouble in the internal memory Trouble in the internal memory. This is a malfunction, so go to the store where you purchased the recorder or an Olympus service station for repair. MEMORY FULL No remaining internal memory. Erase unnecessary files (☞ P.31). MEMORY FULL, CONTINUE? Zero remaining memory Memory full, continue? There is no remaining memory for recording with reserved time.
Troubleshooting Symptom Probable cause Nothing appears The batteries are not loaded properly. on the display The batteries are dead. The recorder is in HOLD mode. Won’t start The recorder is in HOLD mode. Unable to record The batteries are dead. Low remaining internal memory. No playback tone heard Unable to erase Noise heard during playback Recording level too low Unable to set index marks The VOL button is set to 0. The auto backspace review is set to “1 SEC SKIP” or “2 SEC SKIP”.
Troubleshooting Symptom Troubleshooting 9 60 Probable cause Action Cannot find the recorded voice Wrong folder. Switch to the right folder. The playback speed does not change Can not connect to the computer using the cradle The noise cancellation function is set at “LOW” or “HIGH”. Set the noise cancellation function to “OFF” or return to normal playback (☞ P.30). Set the USB Class to “MASS STORAGE” in the menu setting of this recorder. The setting of the USB class is “AUDIO CLASS”.
Accessories (optional) Stereo microphone: ME51S To create stereo recordings in WMA format with clear sound and reduced noise. Noise-Cancellation monaural microphone: ME12 (Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise. This is useful microphone and suits for voice recognition. Ni-MH Rechargeable Battery Charger: BU-400 (Europe only) Charger for AA batteries (1 to 4) or 1 to 2 AAA batteries.
Specifications Specifications 9 62 Recording format DSS (Digital Speech Standard) WMA (Windows Media Audio) Input level –70 dBv Sampling frequency STEREO HQ mode: 44.1 kHz STEREO SP mode: 44.1 kHz HQ mode: 44.
Technical Assistance and Support The following are contact information for technical support for Olympus recorders and software only. ◆ Technical Hotline Number in the U.S. and Canada 1-888-553-4448 ◆ User Support E-mail address in the U.S. and Canada distec@olympus.com Charged numbers for the Rest of Europe +49 180 567 1083 +49 40 23773 899 ◆ User Support E-mail address in Europe dss.support@olympus-europa.