Text Messaging MMS E-mail Windows Live Messaging Chapter 5
This chapter describes how you can create or delete, send or receive, and organise or store your messages in the phone.
Text Messaging Text Messaging is a popular way of sending short messages to other mobile phone users and, in some countries, to land lines as well. Each text message is a maximum of 160 characters long. In some countries the maximum size is 70 characters if accents or other special characters are used. Your device will automatically join multiple texts together. Create a text message 1. On the Today screen, tap Start > Messaging. 2. Select an account from the list.
NOTE:Inthe“To:”field, you can enter phone numbers from your contactcards quickly. PresstheActionbuttonwhenthecursorisinthisfield.Anewscreendisplaysthecontact list for your selection. Press the Action button again for the selection and the phone returns to the SMS text message screen. Repeat this for all contacts you wish to send the SMS to. Cancel a text message ·· To cancel a message, tap Menu > Cancel Message.
Reply to and Forward a message 1. From the text message inbox or from an open message, tap Menu > Reply > Reply or Reply All or, from an open message, tap Reply (bottom left corner). 2. Enter a message in the message area. 3. Tap Send.
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Forward a message 1. From an open message or from the text message inbox, tap Menu > Reply > Forward. 2. Enter a message in the message area. 3. Choosearecipienttosendthemessageto.TypeinthenameortapMenu>Addrecipient. 4. Tap Send.
Delete a message 1. On the Today screen, tap Start > Messaging and select an account. 2. Select the message to delete. 3. Tap Delete or press the Left Soft Key.
MMS Creating and sharing MMS messages with your friends and family is easy with your device. You can even use the device’s camera to capture photos while composing a new MMS message, and send them along it. If your network operator settings are recognized when your device first boots up with the SIM card installed, MMS settings should be configured automatically. If you need to set up MMS manually, however, please refer to Set up an MMS account at the end of this section.
Message boxes Select the MMS message box that you wish to view: ·· ·· ·· ·· ·· Deleted Items: Contains messages you discard. Drafts: Stores work-in-progress messages. Inbox: Stores messages that you receive. Outbox:Storesmessagesthatarecurrentlybeingsent,orthosethatwereunabletobesent. Sent Items: Stores messages that have been successfully sent.
Creating a message MMS messages are created by combining various slides. Each slide can consist of a photo or video, audio, and text. Select “New” from the menu of any message box screen to compose a new message.* Here is an overview of the MMS creation screen: 1 2 3 4 5 8 6 7 1. Taptheseareastomanuallyinputyouraddressandmessagesubject.Tap“To:”toselecta contactfromyouraddressbook.TapthedoubledownarrowtoviewtheCcandBccfields. 2. Tap here to insert a photo, picture or video. 3.
We shall discuss the specifics of including a photo/video, text, and audio. We’ll also take a closer look at the menu. If you would like to choose a pre-made message template instead of adding components yourself, you can use: Menu > Template > New from template… NOTE:Youmaynotautomaticallybetakentoablankmessage.Ifyouareinsteadtaken toapagethatdisplayspre-madetemplates,choosethetemplateyouwant.Ifyouwould prefer to create a blank message next time, check the“Always choose custom”box.
·· Tap and hold on an image to see the “Add to Message”, “Large View”, “File Info” and “Delete” options. “Add to Message” adds the selected photo/video to the slide. “Large View” displays individual photos or videos. “File Info” displays the file name, resolution, date, and size of a photo.When you are viewing video file information, the duration of the video is also listed. “Delete” deletes the file. ·· Tap “Select” to add the selected photo/video to the slide.
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Adding text You can add text to any slide. You can either enter in new text with the keyboard, or use “My Text.” For predefined phrases. You can also insert an emoticon icon or a favorite website link into your message. ·· Tap the MyText icon to see a list of pre-saved text messages.Tap the one you want, and then tap “Select” to add it into the message. ·· Tap “Menu” in the My Text screen to view editing options: ·· New: Lets you enter in a new saved phrase.
·· Tap the smiling face icon to see a table of Emoticon icons.Tap the one you want to add it into the message.
·· Tap the star icon to see a list of favorite links. Tap the one you want, and then tap “Select” to add it into the message.
Adding audio Single audio clips can be added to each slide. You can either include an existing sound file, or record a new one. Tap the Insert audio area. 1 2 1. From the pull-down, select a location that contains audio files. 2. Tap the file you wish to add. You can view file information similarly to photos and videos. Tap and hold on a file, then choose “Play Audio,” “File info” or “Delete.” The file name, duration, date, and size are shown when you select “File info.
You can use the playback controls to preview the audio: Pause and Stop controls are available). (Play/ Highlight a file then tap “Select.” Or tap the “X” in the top-right corner of the screen return to the previous screen. Icon Description Tap this button to activate controls that allow you to record new audio. Record Tap this button to begin recording. Done Tap this button to add this record file to message. Stop Tap this button to stop recording.
Menu commands The following commands are available along the bottom of the MMS creation screen: Icon Description Tap here to preview your message. Takes you to the previous slide. Takes you to the next slide. The first number indicates the current slide you are viewing. The second indicates the total number of slides. Tap here to see a pop-up list of slides; tap the number you wish to see.
Menu items Item Description Add Recipients Choose and add recipients from your address book. (The option is only available when you are in the “To” field or the text input field.) Insert Media Insert a picture/video, audio track, or My Text into the current slide. This works the same as doing it on the slide directly. Remove Media Delete the picture/video, audio track, or text from the current slide. (The option is not available if you have not inserted media.
Item Description Cancel Message Cancels the creation of the message. Options Set the following options of the message. Background Choose a background color for the slide. Text Layout Choose a layout for the text in the slide. Text Size Choose small, normal or large text. Text Color Choose a color for the text. Text Background Choose a background color for the text. Send Options Here you can view and edit your send preferences.
·· Tapthedirectionalarrowsbeneatheachslidetoincreaseordecreasethedisplaytime. ·· Tap and hold for more options (move forward/backward, auto fit duration (adjusts duration to match audio length,) delete. Send Options From the “Delivery” pull-down, select when you would like to deliver the message. From the “Expiration” pull-down, select how long you would like the message to be stored on the server. The server will stop attempting to deliver the message after the set time expires.
Viewing messages When viewing messages that you receive or send, or when previewing a message you are working on, you have a variety of options. ·· Use the Play/Pause/Stop buttons to view the message. Use the button to display the message in full screen mode. Use the Left/Right Arrow buttons to skip among the various slides (if applicable.)You do not need to watch the message straight through; you can skip among the various slides. ·· Tap“Menu”to view detailed information about the message.
Tapping “Objects” displays a list of all the message components. Tap any component to open/view it. In Objects Item Description Info Displays the file name, resolution/duration, date, and size of an object. Menu Contains follow items. Save Stores the current selected object. Save into “My Text” Saves the text into the “My Text” list. Assign to Contact Lets you associate the selected image file as a caller ID or audio file as ringer ID. (Not always available.
MMS configuration To view and edit your MMS configuration, choose “Tools” in the menu while viewing any message box, tap “Options”, and then choose “MMS” in the Accounts list.
Preferences Tab - You can set your preferences as follows: Item Description Retrieve messages immediately Typically, you receive a notification whenever a new message is available. Checking this box downloads new messages automatically. You can also choose to download only while on your home network. Confirm to retrieve message while roaming Check this option to download messages when you are roaming. Save sent messages Check this option to save a copy of messages that you send.
Set up an MMS account In order to send a message, you need a valid connection and a default server (consisting of a WAP gateway and an MMSC server). Users will usually not be required to enter the MMS network settings. These settings can be automatically configured and WAP provisioning is supported. However, to access these settings manually: Start > Messaging > MMS. 1. Tap 2. Tap Menu >Tools > Options . 3. Select MMS > Servers tab > New.
E-mail Before you can send or receive e-mails, you will need to setup an e-mail account. There are different types of e-mail accounts supported by the device. This is described in the next few pages. ·· Internet e-mail account (POP3/IMAP4). ·· Microsoft Exchange Server (Microsoft Outlook). Set up an Internet e-mail account automatically 4. On the Today screen, tap Start > Messaging > New E-mail Account. 5. Enter the e-mail address. 6. Check the Try to get e-mail settings… checkbox. 7.
NOTE: If the account is set up successfully, you will be prompted to send and receive e-mail.Ifnot,youmusttapNextandsetuptheaccountmanually,whichisdescribedin the following pages. Setup an Internet e-mail account manually. Set up an internet e-mail account manually Before you set up your Internet e-mail account, ensure that you have the necessary information as listed in the table below. The manual setup is needed if the automatic setup failed as described the previous section.
Setting Description Outgoing server settings Your outgoing e-mail server may require different authentication settings than your incoming e-mail server. Use different user name for outgoing server A checkbox that lets you enter separate settings for your outgoing e-mail server. User name Your user name for the outgoing e-mail server. Password Your password for the outgoing e-mail server. Domain The domain name of the outgoing e-mail server. 1. Tap Start > Messaging > New E-mail Account. 2.
Setup a Microsoft Outlook e-mail account A Microsoft Outlook e-mail account is hosted on a Microsoft Exchange Server. You will need to have this account set up first before carrying on with the other steps described in this section. To complete the setup for synchronization with Microsoft Exchange, you will need to get the name of the Exchange server and the server domain name from your service provider or system administrator. You must also know your Exchange user name and password.
Direct Push Technology Direct Push technology keeps your Outlook Mobile up-to-date by delivering E-mail, Calendar, Contacts and Tasks directly to your device, allowing you to react quickly to changes. Direct Push technology offers several benefits. Instead of sending empty syncs, as would be the case with scheduled or manual sync operations that are targeted only at those folders that contain changes.
View the Inbox message list On the Today screen, tap Start > Messaging, and select an account. The Inbox message list displays your received messages. NOTE:Toviewnewmessageswhentheyarrive,tapthenotificationontheTodayscreen. Create an e-mail message 1. On the Today screen, tap Start > Messaging. 2. Select an e-mail account from the list. 3. Tap Menu > New. 4. In To, Cc, and/or Bcc, enter the recipient’s e-mail address. Insert a semicolon (;) between multiple addresses. 5.
Create and add a signature to message For each account in Messaging, you can specify a signature to be automatically inserted into messages that you send. 1. On the Today screen, tap Start > Messaging. 2. Select an e-mail account from the list. 3. Tap Menu > Tools > Options > Signatures…. 4. Scroll to the account for which you are creating the signature. 5. Select Use Signature with this account. 6. To insert a signature into every message you send, select Include when replying and forwarding.
Reply to a message 1. From an open message, tap either the soft-key Reply or tap Menu > Reply > Reply or Reply All. 2. Enter a message in the message area. 3. Tap Send. If you are replying to an e-mail in the Outlook E-mail account, you will send less data if you do not edit the original message. This may reduce data transfer costs, depending on your rate plan. Send and receive Internet e-mail messages 4. On the Today screen, tap Start > Messaging 5. Select an e-mail account from the list. 6.
NOTE: To stop this process, tap Menu > Stop Send/Receive. Download a complete e-mail message 1. On the Today screen, tap Start > Messaging 2. Select an e-mail account from the list. 3. Select the message to download. 4. TapMenu>DownloadMessage.Thecompletemessageisretrievedthenexttimeyou synchronizeorconnecttoyoure-mailservertosendandreceivee-mail.Themessage will be downloaded the next time your device connects to the e-mail server to send/ receive e-mail.
Download an attachment After you scroll down to the file name shown, tap it and the attached file will be downloaded when your phone connects to your e-mail server to send/ receive e-mails again. View an attachment In an open message containing a downloaded attachment, tap the attachment. NOTE: You can view attachments only for file formats supported by the device.
Digitally sign a message Digitally signing a message applies your public-key certificate to the message. This proves to the recipient that the message is from you and not from an impostor, and that the message has not been altered. 1. On the Today screen, tap Start > Messaging. 2. Select an e-mail account from the list. 3. Click Menu > New. 4. Click Menu > Message Options. 5. From the Security list, choose from the drop down menu. 6. Tap OK.
Change e-mail security options Windows Mobile 6 supports two methods of installing a certificate on your device; you can either import a certificate from a file or you can enroll at a Certificate Authority using HTTP. Use personal certificates to positively identify yourself to others. You can check your installed certificates by tapping: System tab > Certificates. Start > Settings > ActiveSync allows you to set up S/MIME e-mail encryption and signing.
Change e-mail folders and accounts When viewing any mailbox, you can jump quickly to another mailbox as follows: 1. Tap Go To > Folders. 2. You can select the new folder you wish to view. 3. If you also wish to manage your folders for ActiveSync, tap Menu > Tools > Manage Folders. TIP: Why can I not see my messages in my Sent folder? By default, messages you send are not saved on your device; this is to help conserve memory.
Windows Live About Windows Live Windows Live on your mobile device provides real-time access to your Windows Live Hotmail inbox, your Windows Live Messenger contacts list and options for customizing your Windows Live experience. NOTE: Windows Live Messenger is an instant messaging service hosted by Microsoft through the Internet.Windows Live Messenger was previously widely known as MSN Messenger. With Windows Live you get: Windows Live Mail. Read, write, and send e-mail, or manage your Hotmail folders.
5. Oncefound,youwillbetakentoWindowsLive.YouwillbeaskedforyourWindowsLive password and synchronization will then commence. Clear the Windows Live password last saved on your device When you clear the password that was last saved on the device, you can re-enter your credentials using a new password. You need to do this if you change your Windows Live I.D. 1. Tap Start > Programs > Windows Live 2. Tap Menu > Account Options. 3. Tap Clear Password.
You can also add Windows Live items to the Start Menu, if you have space available. Do this in Settings > Menu. Signing in to an account may take several minutes, depending on your connection speed and how busy your mobile network is. CAUTION:Ifyourcredentialsareenteredautomaticallythiscouldbeasecurityrisk.Ifyour mobile device is lost or stolen, others may gain access to Windows Live Messenger and Hotmail.
Manage Contacts ·· To block a contact from viewing your status and sending you messages, select the contact and tap Menu > Contact options > Block contact. ·· To unblock a contact, select the blocked contact from the list and tap Menu > Contact options > Unblock Contact. Change your display name and personal message 1. In Messenger, tap Menu > Change Appearance. 2. In My display name and Personal message, enter the name and phrase that you want to display in Messenger. Tap Done.
Let Contacts know you are not available Select your own name at the top of the page and then tap the desired status description. For example, tap Away. Send an Instant Message (IM) 1. Tap the contact you want to send a message to. Tap a second time or tap Send IM. 2. Enter your message in the text entry area at the bottom of the screen and tap Send. 3. Emoticons, Pictures,Voice Clips and Files can also be sent to the contact.Tap Menu > Add emoticon or Menu > Send > Picture, Voice Clip or File.
Add Participants Extra participants can be added to the current conversation. 1. Tap Menu > Options > Add participant. 2. Select the contact. 3. Tap Add. End a conversation ·· Tap Menu > End conversation or End all conversations. Windows Live Hotmail overview With Windows Live Hotmail on your Pocket PC. you can now: ·· Access your Windows Live Hotmail inbox even when you're mobile. ·· View graphics, Web links, and contact photos in e-mails. ·· Respond to e-mails with voice recordings.
Reply to an e-mail message 1. Select a message in your Hotmail inbox. 2. Tap Reply or if you wish to include the recipients in the CC field, tap Menu > Reply All. 3. Enter the text of your reply, and then tap Send. Delete an e-mail message 1. Select a message in your Hotma il inbox. 2. Tap Delete. The message is deleted after asking for your confirmation. Add an e-mail attachment 1. On the Hotmail inbox screen, tap Menu > New. 2. In the To: field, enter an e-mail address. 3.
