User Guide Cabinet and Reprocessing Station Version 1.
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Table of Contents Important Notice........................................................................................vi Type Approvals ................................................................................................................. vi General Safety Information.....................................................................vii Safety and Warning Symbols............................................................................................ vii Environmental Conditions .......
3 Cabinet .................................................................................................19 3.1 Cabinet Overview...................................................................................................... 19 3.2 Cabinet Installation.................................................................................................... 20 3.2.1 Cabinet Dimensions/Weight................................................................................ 21 3.3 Associate Card...............
Important Notice This user guide is considered a permanent part of the iRISCOPE™ system, and should remain with the iRISCOPE™ cabinet at all times. The iRISCOPE™ cabinet must be professionally installed by authorized personnel from Mobile Aspects. Changes or modifications not expressly approved by Mobile Aspects could void the user’s authority to operate the iRISCOPE™ cabinet. No user maintenance is required for the cabinet and it contains no user serviceable parts inside.
General Safety Information Safety and Warning Symbols Always refer to this guide for additional detailed information when you see the above safety symbol located on the cabinet. The following Warning Messages will appear in this user guide to warn of potential hazards or to call attention to information that clarifies or simplifies a procedure. The instruction given below should be followed at all times. Prior to installation and maintenance always unplug iRISCOPE™ from the power outlet.
Environmental Conditions Normal environmental conditions This standard applies to equipment designed to be safe at least under the following conditions: 1. Indoor use 2. Altitude up to 2 000 m 3. Temperature 5 °C to 40 °C 4. Maximum relative humidity 80 % for temperatures up to 31 °C decreasing linearly to 50 % 5. Relative humidity at 40 °C; 6. MAINS supply voltage fluctuations up to +/-10 % of the nominal voltage; 7. Transient overvoltages typically present on the MAINS supply.
About this Guide Overview Intended Audience This guide is primarily intended for hospital staff who are responsible for handling scopes. Other users include support personnel in the hospital. Purpose of this Guide This User Guide is designed to provide user-friendly, detailed instructions for performing day-to-day operational tasks associated with iRISCOPE TM cabinet and iRISCOPETM reprocessing station.
for receiving scopes, unloading/loading a washer, changing washer fluid, tagging new scopes and sending damaged scopes for repair. Appendix, provides some additional information that you may use as reference. Index, provides an index of terms used in this User Guide. Typographical Conventions Prior to reading this guide or using iRISCOPE TM, it is important to understand the typographical conventions used in this guide.
How to Reach Technical Support The following section provides information on how to contact the technical support team. In the U.S.A., you can reach the Mobile Aspects Technical Assistance Center (TAC) in the following ways: Call our Technical Assistance Center on: (888) 221-7571 Email our Technical Assistance Center at: help@mobileaspects.
1 Getting Started This chapter, contains the following sections: xii Introduction to iRISCOPETM Logging into iRISCOPETM Exiting iRISCOPETM
1.1 Introduction to iRISCOPE™ Scopes are expensive and require proper care; they present certain challenges because they are difficult to handle and reprocess. iRISCOPE TM offers an unparalleled comprehensive solution for storing and reprocessing scopes. It is based on RFID (Radio Frequency Identification) technology and integrates other technologies to deliver significant benefits for health care professionals.
Scope Movements are Timestamped Records the time and date for scope movement Correlates Scopes with Patients Identifies the patient on which scope is used Alerts Sent via email Alerts sent to managerial personnel for delay in repositioning scopes into cabinet Capable of sending the same alert to multiple recipients Reports 1.2 Comprehensive reports for evaluating the usage of scopes Logging into iRISCOPE™ You can login to iRISCOPETM by entering a PIN on a virtual keyboard.
2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration. ILLUSTRATION 2: LOGIN KEYPAD 3. Using the login keypad, enter the PIN. 4. Press enter. You now have access to iRISCOPETM cabinet. To log into the reprocessing station 1. View the Splash screen on the reprocessing station.
2. Press the iRIScope title. The login keypad is displayed as shown in the following illustration. ILLUSTRATION 4: LOGIN KEYPAD 3. Using the login keypad, enter the PIN. 4. Press enter. You now have access to iRISCOPETM reprocessing station. 1.3 Exiting iRISCOPE™ To logout from cabinet 1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Logout. To logout from reprocessing station 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 6: REPROCESSING STATION 2. Press Logout. Tip: The Logout button always appears at the lower right hand side of the screen.
2 Understanding the User Interface of iRISCOPE™ To navigate successfully in iRISCOPE TM, a proper understanding of the interface is essential. This chapter provides a quick visual introduction to the interface and some features of iRISCOPETM.
2.1 Cabinet 2.1.1 Splash Screen ILLUSTRATION 7: SPLASH SCREEN The iRISCOPETM system has the ability to uncleaned/disinfected scope and a cleaned scope.
2.1.2 Cabinet Inventory The Cabinet Inventory screen shows the scope(s) present in the Cabinet currently. It is displayed as shown in the following illustration. ILLUSTRATION 9: CABINET MAIN SCREEN It also shows additional information such as : Model No : Model no of the Scope Serial No : Serial no of the Scope Manufacturer : Manufacturer of the Scope Cabinet : Location of the Scope in the Cabinet Time To Use(Hrs) : Wash required time of the Scope after its placed in the Cabinet. 2.1.3 Find Scope 1.
ILLUSTRATION 10 : CABINET MAIN SCREEN Press on Done button to navigate to the Main screen. 2.1.4 Main Screen The Cabinet Main Screen contains buttons that you can use for accessing the cabinet. Using this screen you can Remove scopes from the cabinet Exchange scopes Return washed scopes Return unused scopes This screen is accessible via the touch screen monitor attached to the cabinet.
ILLUSTRATION 11 : CABINET MAIN xxii SCREEN
2.2 Reprocessing Station 2.2.1 Main Menu Screen The reprocessing station main menu screen contains buttons you can use during reprocessing a scope. You can use this screen When you receive scopes at the reprocessing station. When you load/unload the washer. When you change solution details. When you send the damaged scope for repair. When you Tag/Retag a scope. For finding a scope. This screen is accessible via the touch screen monitor placed at the reprocessing room.
3 Cabinet This chapter, contains the following sections: Cabinet Overview Cabinet Installation Removing Scopes 3.1 Removing Scopes for Procedure Removing Scopes for Maintenance Restock Scopes Cabinet Dimensions/Weight Restock Washed Scopes Restock Unused Scopes Exchange Scopes Cabinet Overview iRISCOPETM cabinets are engineered to provide a secure enclosure for storing fragile and expensive scopes. Each cabinet is designed to vertically hold 12 scopes.
3.2 Cabinet Installation IRISCope cabinets should always be installed by authorized Mobile Aspects personnel. Due to the height of the cabinets and its inherent instability, the following steps should always be followed. 1) Always secure the cabinet to the wall with a bracket, strap, or comparable fastening mechanism. 2) Always lower the leveling legs to the floor to increase the cabinet stability.
3.2.1 Cabinet Dimensions/Weight iRISCope 1.0 Height: 83.54” Width: 27.50” Depth: 26.62” (including thickness of the door) Weight: 310 lbs.
iRISCope 2.0 Height: 94.80” (with computer chassis sitting on the top) Width: 55.00” (for double-wide version) Depth: 18.76” (including thickness of the door) Weight: 400 lbs.
Top View Cabinet 23
3.3 Associate Card You can use this option to Associate a Card on the cabinet for the user whose HID is not yet associated. 1. When user logs into the cabinet using Pin No. and if his HID is not already associated then Cabinet Main Screen will be displayed as shown in the illustration. ILLUSTRATION 13 : CABINET MAIN SCREEN 2. Press Associate Card. The Associate Card screen is displayed as shown in the following illustration.
3. Scan the HID and click on Done button to associate the card. ILLUSTRATION 15 : 3.4 TAG USER MAIN SCREEN Removing Scopes 3.4.1 Removing Scope for Procedure You can use this option to remove a scope from the cabinet and use it for a procedure associated with a patient. When scopes are removed for performing a procedure, a correlation is established between the scope removed, the patient for which the scope is removed and date on which the scope is removed.
ILLUSTRATION 16 : CABINET MAIN 2. SCREEN Press Remove Scope(s). The Patient List screen is displayed as shown in the following illustration.
Field Patient Name Description Name of the patient. MRN Media Record Number of the patient. This number serves as an identification number for the patient. Account No Account number for the patient. This number serves as an identification number for the patient. Physician's Name Name of the physician providing treatment to the patient. Procedure Name Name of the procedure associated with the patient. Or Procedure the patient is expected to undergo. TABLE 1: FIELD DESCRIPTION 3.
ILLUSTRATION 19 : ACCESS CABINET The scope can now be removed from the cabinet. 3.4.2 Removing Scope for Maintenance You can use this option to remove a scope for the purpose of maintenance. To remove scope for maintenance 1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Remove for Maintenance. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 21 : ACCESS CABINET 3. Open the cabinet and remove the scope. After you remove the scope, close the cabinet. 3.4.3 Removing Scope for Emergency You can use this option to remove a scope in case of an emergency. To remove scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration.
2. Press Remove Scopes. The Patient List screen is displayed as shown in the following illustration. ILLUSTRATION 23 : PATIENT LIST 3. Press Patient Unknown. 4. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 24 : ACCESS CABINET The scope can now be removed from the cabinet.
3.5 Restock Scopes 3.5.1 Restock Washed Scopes To restock washed scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 25 : CABINET MAIN 2. SCREEN Press HLD Washed. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 26 : ACCESS CABINET 3. Open the cabinet and return the washed scope.
4. If the Scope which was returned using HLD Washed didn't go through Reprocessing Station. Then a Challenge screen gets displayed as soon as the Scope placed into the Cabinet, The Challenge screen is displayed as shown in the following illustration. ILLUSTRATION 27 : CHALLENGE SCREEN 1. If the Scope(s) are clean then press Yes button and proceed with step 9. 2.
ILLUSTRATION 28 : SPLASH SCREEN 5. Close the Cabinet. 3.5.2 Restock Unused Scopes To restock unused scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 29 : CABINET MAIN 2. SCREEN Press Return Unused.
The Challenge Screen is displayed as shown in the following illustration. ILLUSTRATION 30 : CHALLENGE SCREEN 3. If the answer to the challenge question is Yes, then proceed with step 4. 4. The Access Cabinet screen is displayed as shown in the following illustration. ILLUSTRATION 31 : ACCESS CABINET 5. Open the cabinet and return the unused scope. 6. Close the cabinet.
3.6 Exchange Scopes To exchange scopes 1. Navigate to the Cabinet Main Screen shown in the following illustration. ILLUSTRATION 32 : CABINET MAIN 2. SCREEN Press Exchange Scope(s). The Challenge Screen is displayed as shown in the following illustration. ILLUSTRATION 33 : CHALLENGE SCREEN 3. If the answer to the challenge question is Yes, then proceed with step 4. 4. The Patient List screen is displayed as shown in the following illustration.
ILLUSTRATION 34 : PATIENT 5. LIST Select the patient for whom you want to exchange the scope. The Patient Summary window is displayed as shown in the following illustration. ILLUSTRATION 35 : PATIENT 6. SUMMARY Read the patient details and press Confirm. The Access Cabinet screen is displayed as shown in the following illustration.
ILLUSTRATION 36 : ACCESS CABINET The scope can now be removed from the cabinet and exchanged with a relevant scope.
3.7 Manager Overriding To Clear the Scope(s) Alert 1. The Splash Screen is illustrated as show in the following. ILLUSTRATION 37 : SPLASH SCREEN 2. Supervisor logs in to the Application. The Manager Override Screen gets displayed as shown in the following illustration.
3. In the above Screen, disinfected Scope(s) are in the Cabinet A1. Which gets Unlocked in the Manager Override Screen to allow the inspection of the disinfected Scope(s). 4. After the Inspection, Select the appropriate Alert and press Clear Alert Button. 5. Click on the Exit after Clearing the Alert(s).
4 Reprocessing Station This chapter, contains the following sections: Reprocessing Station Overview Receiving Scopes Loading Washer Unloading Washer Changing Washer Fluid Tagging/Retagging Scopes Retagging a Scope Damaged Scopes Tagging New Scope Sending Scopes for Repair Biologic Test Confirm Biologic Test Record Biologic Test Reprocessing Station 37
4.1 Reprocessing Station Overview Scopes are seldom discarded after use with a single patient but are preferably reused on the same patient or with other patients. To prevent infection associated with scopes, cleansing techniques become imperative. The Reprocessing Station is a location where a multi-step cleansing process is used to remove contaminated substances from the scope and render it safe for reuse.
2. Press Receive Scope (s). The Received Scopes in Reprocessing Room screen is displayed as shown in the following illustration. ILLUSTRATION 40 : RECEIVED SCOPES IN REPROCESSING ROOM 1 3. Scan the received scope using the RFID scanner. The Received Scopes in Reprocessing Room screen displays the details of the scanned scope.
Field Model No Description Model number of the scope received for reprocessing. Serial No Serial number of the scope received for reprocessing. Reprocessing Count Number of times the scope is reprocessed. Repair Count Number of times the scope is repaired. Scope Status In Service, Damaged, End of Life, etc.. Time Received Time at which the scope is received at the reprocessing station. The time displayed here is dependent on the time at which scope was scanned with the RFID scanner.
The Select Scopes for Wash screen is displayed as shown in the following illustration. ILLUSTRATION 43 : REPROCESSING STATION 3. Select the washer/bay you wish to use for reprocessing. To select the washer/bay, press the washer/bay. The Cleaning Solution Details window is displayed as shown in the following illustration. ILLUSTRATION 44 : CLEANING SOLUTION 4. Press solution. 5. Press OK.
The Select Scopes for Wash screen is displayed as shown in the following illustration. ILLUSTRATION 45 : SELECT SCOPES FOR WASH In the above screen, first half of the screen displays details of the selected washer and cleaning solution. Green shade on the washer C indicates that washer C is selected for reprocessing 6. Scan the scope before you load the scope into the washer. The above screen is updated with details of the scanned scope.
Field Description Load Washer Solution Solution selected for washing. Expiration Date Date of expiration for the selected solution. Activation Date Date of activation for the selected solution. Strip Exp Date Date of expiration for the test strip. Test Date Date of which the solution was tested. The date is displayed in mm/dd/yy format. The date is displayed in mm/dd/yy format. The date is displayed in mm/dd/yy format.
ILLUSTRATION 47 : REPROCESSING STATION 2. Press Unload Washer. The following screen gets displayed, asking the User to perform the Biologic Test for a Washer/Bay. It shows the information of the Tubs for which the Confirm Biologic Spore Test has not been performed for the day. ILLUSTRATION 48 : REPROCESSING STATION 3. Click on Yes button if the Confirm Biologic Spore Test has not been performed for the Tubs shown.
ILLUSTRATION 49 : UNLOAD WASHER FOR SCOPE (S) 4. Click on the Washer/Tub for which you wish to perform the Confirm Biologic Spore Test. The following screen gets displayed after clicking on Tub A, ILLUSTRATION 50 : CONFIRM BIOLOGIC TEST RUN 5. Click on No button if You do not wish to perform the Confirm Biologic Spore Test now.
The Unload Washer for Scope (s) screen is displayed as shown in the following illustration. ILLUSTRATION 51 : UNLOAD WASHER FOR SCOPE (S) 6. Scan the unloaded scope using the RFID scanner. 7. If the Scope to be unloaded is Reprocessed in a Tub which is associated to Glutarldehyde, follow step 8. If the Scope to be unloaded is Reprocessed in a Tub which is associated to Peracetic Acid, follow step 10. 8. The Unload Washer for Scope (s) screen displays the details of the scanned scope.
9. Press Done to complete the process. 10. Scan the Scope at Unload Washer. A Test Result window gets displayed as shown in the following, ILLUSTRATION 53 : UNLOAD WASHER FOR SCOPE (S) 11. Click on Pass/Fail Button according to the Test Results on the Test Result Window. Field Model No Description Model number of the scope unloaded from the washer. Serial No Serial number of the scope unloaded from the washer. Reprocessing Count Number of times the scope is reprocessed.
4.5 Change Solution Details You can use this option when you change the washer fluid. When you wish to change the washer fluid, the notified. iRISCOPE TM system has to be To Change Solution Details 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 54 : REPROCESSING STATION 2. Press Change Solution Details. The Change Solution Details screen is displayed as shown in the following illustration.
ILLUSTRATION 55 : CHANGE SOLUTION DETAILS 3. Select Washer/Bay. If the Washer/Bay is associated to a Peracetic Solution then the following window gets displayed. ILLUSTRATION 56 : CHANGE SOLUTION DETAILS 4. Enter the Solution Expiry Date. Enter Solution Lot No by clicking on the edit button. 5. Press Done to complete the process. 6. Select Washer/Bay. If the Washer/Bay is associated to Gluteraldehyde solution type.
ILLUSTRATION 57 : CHANGE SOLUTION D ETAILS Field Solution Type Description The washer fluid (solution) present in the washer. Press solution. Solution Exp Date Date of expiration for the selected solution. The date is displayed in mm/dd/yy format. Press Solution Activation Date The date is displayed in mm/dd/yy format. to change the date. Date of expiration for the unactivated solution. The date is displayed in mm/dd/yy format. Press Solution Lot No to change the date.
4.6 Tagging/Retagging Scopes You can use this option to tag or retag a scope. Tagging a new scope is a two step process. Add the details of the scope to the iRISCOPETM system and then associate the scope with an RFID tag. Retagging a scope involves selecting the existing scope from the system and associating it with a new RFID tag. 4.6.1 Tagging New Scope You can use this option when you receive a new scope. Follow the sequence of steps given below to update the system with the details of the new scope.
ILLUSTRATION 59 : SELECT SCOPES FOR RETAGGING 3. Press Add New Scope. The New Scope Screen is displayed as shown in the following illustration.
Field Model No Description Model number of the scope. Press Add to add a new model. Or Press to select from the list of available models. Scope Description Brief description of the scope. Serial No Serial number of the scope. Press edit and enter the serial number of the scope. Manufacturing Date Date on which scope was manufactured. Owning Department Department accepting ownership of scope. Press Press Scope Ownership to change the date. to select the department.
Field Model No Description Model number of the scope. Press edit to enter the new model number. Description Brief description of the scope. Press edit to enter the description. Manufacturer Name of the company manufacturing the scope. Press to select the company. TABLE 7: FIELD DESCRIPTION 6. Enter the appropriate details of the new model that you have received. 7. Press Confirm.
ILLUSTRATION 63 : TAG 9. SCOPE MAIN SCREEN Press Done.
To tag a new scope belonging to an existing model 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 64 : REPROCESSING STATION 2. Press Tag/Retag Scopes (s). The Select Scope for Retagging screen is displayed as shown in the following illustration. ILLUSTRATION 65 : SELECT SCOPES FOR RETAGGING 3. 56 Select the scope model for which you want to add a new scope.
4. Press Add New Scope. The New Scope Screen is displayed as shown in the following illustration. ILLUSTRATION 66 : ADD NEW SCOPE For a description of fields in the above screen, see Table 6 on page 53. 5. Enter the relevant details of the new scope . 6. Press Next. The Tag Scope Main illustration. Screen is displayed as shown in the following ILLUSTRATION 67 : TAGGED SCOPE MAIN 7. SCREEN Attach a new RFID tag to the scope and scan the scope.
ILLUSTRATION 68 : TAGGED SCOPE MAIN 8. SCREEN Press Done. 4.6.2 Retagging a Scope You can use this option to retag a scope. 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 69 : REPROCESSING STATION 2. 58 Press Tag/Retag Scopes (s).
The Select Scope for Retagging screen is displayed as shown in the following illustration. ILLUSTRATION 70 : SELECT SCOPES FOR RETAGGING 3. Select the scope that you want to retag. 4. Press Add New Scope. The New Scope Screen is displayed as shown in the following illustration. ILLUSTRATION 71 : ADD NEW SCOPE For a description of fields in the above screen, see Table 6 on page 53. 5. Press Next. The Tag Scope Main illustration.
ILLUSTRATION 72 : TAGGED SCOPE MAIN SCREEN 6. Select a reason for retagging the scope. 7. Attach a new RFID tag to the scope and scan the scope. Details of the scanned scope are updated and displayed as shown in the following illustration. ILLUSTRATION 73 : TAGGED SCOPE MAIN 8. 60 SCREEN Press Done.
4.7 Damaged Scopes 4.7.1 Sending Scopes for Repair You can use this option when you send damaged scopes for repair. To send scopes for repair 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 74 : REPROCESSING STATION 2. Press Damaged Scope (s). The Damaged Scope Screen is displayed as shown in the following illustration.
3. Using the RFID scanner, scan the damaged scope. The details of the scanned scope are displayed as shown in the following illustration. ILLUSTRATION 76 : DAMAGED SCOPE SCREEN Field Description Model No Model number of the scanned scope. Serial No Serial number of the scanned scope. Reprocessing Count Repair Count Number of times the scope was reprocessed.
4.8 4. Enter the other details of the scope. 5. When you complete entering all the details, press Done. Biologic Test You can use this option to confirm or record the Biologic/Daily Spore Test. To Confirm/Record Biologic Spore Test 1. Navigate to the Reprocessing Station Main Menu screen shown in the following illustration. ILLUSTRATION 77 : REPROCESSING STATION 2. Press Biologic Test.
ILLUSTRATION 78 : BIOLOGIC TEST M ENU 4.8.1 Confirm Biologic Spore Test 1. Press Confirm Biologic Test Run to confirm the Biologic Test. The Confirm Biologic Test Run displayed as shown in the following illustration.
2. Select the washer/bay you wish to use for confirming the test. After selecting the Washer/bay you can click on the Done Button to confirm the Test, else you can press the back button. ILLUSTRATION 80 : CONFIRM BIOLOGIC TEST RUN 4.8.2 Record Biologic Spore Test 1. Press Record Biologic Test to record the Biologic Test.
2. Select Washer/Bay you wish to use for recording the test. ILLUSTRATION 82 : RECORD BIOLOGIC TEST RUN 3. Enter the appropriate date to record the conduct of test by clicking on the icon. 4. Enter the result of the Biologic Test by clicking on the Pass/Fail Button.
5 Appendix This chapter, contains the following sections: RFID Technology in iRISCOPETM
5.
