User Manual LM Dental Tracking System™ Reader
This manual is valid for: LM DTSTM Tray Reader LM DTSTM Unit Reader LM Dental Tracking System™ Tray and Unit Reader Software version 8.2.0 or higher. LM Dental Tracking System™ Server version 8.3.0 or higher. Manufacturer, Marketing and Sales LMDental™ LM-Instruments Oy | Norrbyn rantatie 8, FI-21600 Parainen, Finland Tel. +358 2 4546 400 | info@lm-dental.com | www.lm-dental.com | www.dentaltracking.com Pat. www.lm-dental.com/patents Copyright Copyright 2018 - 2020 LM-Instruments Oy.
CONTENTS 1. INTRODUCTION....................................................................................................................................... 4 2. SAFETY INSTRUCTIONS......................................................................................................................... 6 2.1. Signal words ................................................................................................................................... 6 2.2. General safety instructions for the reader..
Introduction 1. INTRODUCTION Foreword This is a user manual for LM Dental Tracking System™ Tray and Unit Reader (hereinafter “LM DTSTM Reader”). Read and understand this manual before you use the product. If there are any questions regarding the contents of this manual, please contact LM-Instruments Oy (hereinafter “LM’’). Ensure this user manual is easily available for all users.
Introduction Service Service of the product is only to be performed by authorized service personnel. Maintenance measures that are introduced in this manual are for the user and those should be followed to maintain safe and efficient use of the product. Other manuals Other essential manuals are either abbreviated in this manual or delivered separately. If there are any manuals missing which you feel are necessary for the operation or maintenance of the device, please contact LM DTS™ Support.
Safety instructions 2. SAFETY INSTRUCTIONS 2.1. Signal words The following signal words are used to identify safety messages in these instructions: Caution Description: To indicate that caution is necessary when operating the device or control close to where the symbol is placed, or to indicate that the current situation needs operator awareness or operator action in order to avoid undesirable consequences. General warning sign Description: Risk to people supplied by the supplementary sign or text.
Safety instructions Cautions Do not sit on the LM DTSTM Reader. Maximum load of 5 pounds or 2 kilograms allowed. If the LM DTSTM Reader has been in the cold, allow it to warm up at room temperature for at least 6 hours before switching on, in order to allow condensation formed to evaporate. Always check that the LM DTSTM Reader’s cables and connectors are in operational use. If the LM DTSTM Reader’s cables or connectors are damaged, do not use the LM DTSTM Reader.
Safety instructions 2.3. Electromagnetic compatibility This product is compliant with the national standards regarding conducted and radiated emissions. Please see chapter 10. Technical data. Important Note To comply with the FCC RF exposure compliance requirements, no change to the antenna or the device is permitted. Any change to the antenna or the device could result in the device exceeding the RF exposure requirements and void user’s authority to operate the device.
Safety instructions specifications for the allowable temperature and the humidity ranges. The users will use the LM DTSTM Reader as per the instructions provided in the user manual, if the equipment is used in a manner not specified by LM-Instruments Oy the protection provided by the equipment may be impaired. Any software installations to LM DTSTM Reader are strictly forbidden without the manufacturer’s written permission. 2.7. Disposal of the LM DTS™ Reader Please follow local regulations for disposal.
Contents of delivery 3. CONTENTS OF DELIVERY 3.1. Contents of the packages LM DTSTM Tray Reader package LM DTSTM Tray Reader delivery package contains a tray reader with loose blue, washable silicone mat and power supply unit with area specific AC-adapter.
Contents of delivery LM DTSTM Unit Reader package LM DTSTM Unit Reader delivery package contains a unit reader and power supply unit with area specific ACadapter.
Contents of delivery 3.2. LM DTSTM Tray Reader connection ports LM DTSTM tray reader’s connection ports 1 Touch screen 6 Ethernet cable port, power over ethernet enabled 2 Power source cable 7 Power source cable port 3 Ethernet cable (e.g. UTP CAT5 cable) 8 USB Host port type A (only high-speed USB 2.0 cable may be used) 4 Data sticker, see chapter 11. “Technical data” 9 HID port Mini-B (only high-speed USB 2.
Contents of delivery 3.3. LM DTSTM Unit Reader connection ports Unit reader`s connection ports can be found on side of the reader under the cover. LM DTSTM unit reader’s connection ports 1 Slots for wall mounting bracket 2 USB Host port type A (only high-speed USB 2.0 cable may be used) 3 Power source cable port 4 HID port Mini-B (only high-speed USB 2.
Installation of the reader 4. INSTALLATION OF THE READER 4.1. Wall mountings The unit reader Determine the position of the reader on the wall and mark the bracket position. For the average person the recommended height for the bracket is ≤ 2000 mm from the floor. Use 6 mm pan headed screws to fasten the bracket to the wall. Ensure the bracket is securely fastened to the wall. Slide the unit reader onto the bracket so that the unit reader is positioned horizontally or vertically.
Installation of the reader 4.2. Power and ethernet • • • Verify that the voltage rating shown on the base of the reader matches the voltage of the AC power outlet. Verify that the AC power outlet is provided with the protective ground. Connect the DTS Reader to AC power (110 V / 230 V) via the power cable or the Power over Ethernet (PoE) cable (PoE only available in LM DTSTM Tray reader, not supported in Prod Code 70010).
Installation of the reader 4.3.
Installation of the reader Reader UI icons Log out Back Green back Settings/gear HID - mode Information Note/Help Connection Card User Successful Warning Error Reader Insert articles Remove articles Refresh Instruments Sets Materials Unknown Encounters Container Insert articles Waiting for encounter 17
Installation of the reader Activity icons Rinse Washing machine Autoclaving Maintenance Clinical use Ultrasonic Check-in Check-out End of life Registering Sharpening Packing Storage in Storage out Transport Overlay exit Example of exit overlay Logging overlay Cleaning Bin out Bin in 18
Installation of the reader 4.4. WIFI and server setup • Connect the keyboard to the USB ports located at the base of the readers. • • For WLAN connection turn on the LM DTSTM Reader by plugging the main plug into power outlet Press the “Settings” icon located on the upper menu bar of your touch screen. • Fill the WI-FI name • » Optional security types Contact your IT administrator for local information • Fill the WI-FI password.
Installation of the reader • Lastly, select your server from the Server drop-down menu. For server information contact your system admin. • Reader software is pre-installed. Software updates are delivered by LM-Instruments Oy when needed. Update might start right after first time connection to your server. If the WLAN connection has already been saved to reader, LM DTS™ application will be automatically started to login view. To login user needs to use a PIN code provided by the system administrator.
Installation of the reader The information includes for example the device name, which comes from the server, and the HW ID, which is the device’s individual ID. Device info contains also MAC address (Ethernet or WiFi) details. MAC address info is needed if you are connecting LM DTS reader into the restricted network. Needed details for firewall: Server’s IP address, MAC address and port 443.
Using the reader 5. USING THE READER 5.1. First time use The device is started by connecting the power cable, see the chapter “Power and ethernet”. Before connecting, check that the cable and power source are intact. When using the reader for first time the following warning message will appear to the reader screen: Press the green icon to acknowledge the warning. The following display will appear to reader screen: Define the activities to the reader from the server.
Using the reader After the log in the available activities will appear on the reader display. When the reader is configured for only one activity, its name will appear at the top of the display. Select your desired activity and place the articles to be read on the reader. The reader will read the articles and state their amount. If the amount and item description on the left bottom corner are correct, press the “Send” icon. If they do not match, please see trouble shooting paragraph.
Using the reader Remove the articles from the reader when it prompts you to do so. Once this is done, log out by pressing the “Log out” icon located on the upper right corner. 5.3. Technical references Technical reference can be used to link scanned activity to external system e.g. patient health system or detailed autoclaving result logs. Select the activity and scan. Press (+) icon on the reader’s screen. Scan external ex. barcode or QR code with barcode/qr-code reader.
Using the reader 5.4. Type Tag Logs Article type identifier can be used to follow the inventory levels, how many articles the user is checking out from the storage. The identifier can be used if some of the clinic’s articles are not unique RFID tagged (e.g. 100 cotton sticks or 50 rubber cloves). Select number of items by pressing + or +10. Type tag logs scanning does not require any process to validate transactions. Check from the Server user manual how to define identifier for the article type.
Using the reader The instrument information will appear on the display. You can access more detailed information on each instrument or container by pressing on its name. Individual instrument or container information will appear on the display. 5.6. Reading articles with an auxiliary device connected to the reader The system can also be used to track articles which do not have UHF RFID tags. An auxiliary device must be connected to the reader for this purpose.
Using the reader For cardboard and plastic packages, for example boxes of filling materials or implant packages the tag can be placed in any flat surface. Tag should not be bent or cut smaller, because it will reduce the read performance for the tag. Read performance is a key to reliable reading results. For tagging of packages made of glass or metal, or consisting liquids, it’s recommended to place the package inside a plastic pouch/bag before tagging, while these materials will block the RF signal.
Using the reader Adding the new items Log in to the server and go to the Instruments, materials or containers view. Click on the “Add” open the “Add new” window. Activate the “Tag ID” field by clicking on it. icon. This will Place the article(s) belonging the on the reader. Notice that the articles must belong to same article type. The reader will display the number of articles it recognizes and the Tag IDs will appear in the Tag ID field.
Using the reader When a new LM instrument is read by the reader for the first time, reader shows “Unknown item” on the screen. After completing the registration activity (Send), the instrument will be registered and follows the process which is defined for the certain article group.
Activities 6. ACTIVITIES There are three kind of activities; Process activity • Process activity is common activity for the processes. • The activity is named based on the readers locations. • Process activity can be for example “Registration” and “Autoclaving” Logging only activity • “Logging only activity” is for example “Cleaning”. You need to just press cleaning activity icon in the reader’s screen and it will store logs activity automatically without tag.
Error situations 7. ERROR SITUATIONS 7.1. Error use case When the reader issues an activity error notification, you will see which article the error concerns in the reader Info view. If you have “Administrator”, “Supervisor” or “Forcing user” level user rights, you can force the scanning result by pressing the “Force” button. If there are any errors a popup screen will appear with the associated errors You can look at the errors in more detail by pressing the detailed view.
Error situations By pressing the red item you will get more information about the error. The error can be forced by pressing the yellow force button.
Error situations If the original person who logged in has an user access rights the reader will request a supervisor credentials to complete the force. 7.2. Error descriptions Already checked out • Someone has already checked out same article(s) and article(s) have been taken into use. • You can check from the reader’s info screen which articles caused the error. Article disabled • Item is disabled: no further readings possible.
Error situations Encounter id given for ignore encounter activity • Someone changes the activity status to “ignore encounter” when encounter has been activated on the reader and user is logged in and try to scan articles thought the same activity. Encounter not enabled for reader • Encounter policy has been disabled from the reader when user has been logged in the reader. Forbidden activity • Forbidden activity for the article. Activity does not belong to process of scanned article.
Error situations Not a supervisor • Person with the “User” access rights cannot force the error cases on the reader. “Administrator”, “Supervisor” and “Forcing user” have the forcing rights to handle the error cases. One-off activity already executed • Item has already been registered into the LM DTSTM. » Scan item through the next available activity in process flow. Check from the process or reader’s info screen which is the next allowed activity in the process cycle.
Error situations Error codes Error code 1 • » DTS Azure Server unavailable. Please contact to LM DTSTM Support to fix LM DTSTM server issue. Error codes 2, 3 or 4 • » 36 Internal network issues. Please contact your IT-department to check network connections.
Error situations 7.3. Warnings Warning messages appear on the display in a yellow-bordered box stating the reason for the error/alert warning. Warnings can be acknowledged also with user access rights. The reader may issue warning messages concerning maintenance reminders or if no activities were defined. Maintenance reminder exceeded » Go to maintenance activity to reset maintenance counter. No activities defined » Check the server configuration.
Cleaning and maintenance 8. CLEANING AND MAINTENANCE 8.1. Recommended cleaning procedures Reader: Turn off the reader and disconnect the power supply before cleaning the LM DTSTM Reader. Clean with a soft cloth and if needed, use a ≤ 20% ethanol-based surface disinfectant or ≤ 70% isopropyl alcohol (IPA) disinfectant suitable for cleaning hard plastics. Tray reader silicone mat: All cleaning and maintenance procedures meant for LMTM hand instruments can be used with the silicone mat as well.
Troubleshooting 9. TROUBLESHOOTING 9.1. Network failure If the network connection is lost, the reader will notify you of the error. If this happens, record the content of the error notification and the error code and then contact the administrator. The administrator may ask for information on the error notification, as this information can be helpful in pinpointing the error. On the server, the reader status will be listed as being disconnected. This information will appear under Status.
Technical data 10. TECHNICAL DATA LM DTS™ Reader Manufacturer LM-Instruments Oy, Norrbyn rantatie 8, FI-21600 Parainen, FINLAND Model LM DTSTM Tray Reader LM DTSTM Unit Reader WxDxH 310 x 340 x 55 mm (12,20 x 13,39 x 2,17 in) (LM DTS™ Tray Reader) 180 x 110 x 32 mm (7,09 x 4,33 x 1,26 in) (LM DTS™ Unit Reader) Weight 2.
Technical data Safety requirements for electrical equipment for laboratory use: The Tray Reader and Unit Reader has been tested according to the requirements of IEC 61010-1 + A1 including the national deviations for Canada and USA. This device complies with Part 15 of the FCC rules, Industry Canada’s license-exempt RSS Standard(s) and EU Directive 2014/53/EU. 1. This device may not cause harmful interference, and 2.
System glossary 11. SYSTEM GLOSSARY Activity An activity can be performed on individual articles or article sets. Activities are usually part of one or more activity processes, but they can also be configured without a process. Article An article is a taggable dental instrument, material or container. A tag is an identifier, which can be e.g. RFID, barcode or some other unique identifier. Article group Articles can belong to only one article group.
System glossary Location Place where the reader is located. Material A material has the same attributes as an instrument, with quantity and expiry date as additional properties. Organisation Organisation will be taken into the use if same activity needs to be used several times in the same process. Process A process can be set for each article group. A process is an ordered list of activities which need to be executed for an article.
System glossary Assembled set Assembled set can contain articles (instruments, materials or containers) Container needs to specify as an assembled set container. Assembled set is created according to the process in Assemble activity and disassemble in Disassemble activity on LM DTS tray reader. Technical reference Technical reference can be used to link scanned activity to external system.
Warranty terms 12. WARRANTY TERMS The following warranty terms apply to the sale of LM-Instrument Oy’s products (hereinafter “Products”) to a purchasing company or individual by LM-Instruments Oy (hereinafter “LM”). LM hereby warrants that the Products will be free from defects arising from faulty materials or workmanship for a period of twenty four (24) months from the date of purchase by a customer from LM’s authorized dealer (hereinafter “Authorized Dealer”).
0622_5 LMDental™ Norrbyn rantatie 8, FI-21600 Parainen, Finland info@lm-dental.com | www.lm-dental.com | www.dentaltracking.
