IRIScan Desk 5 ™ PDF Your documents, in a blink! for Windows® Portable camera scanner & OCR software
User Guide – IRIScan™ Desk Contents 1. Introduction ............................................................................................................................................................................................. 3 2. System Requirements .............................................................................................................................................................................. 4 3. Getting started ................................................
User Guide – IRIScan™ Desk 6.10 How to combine an ID Document scan with a photo of the person? (Pro version) ....................................................................... 36 6.11 How to scan multiple ID cards into one PDF file? (Pro version) ..................................................................................................... 37 6.12 How to record a video including facecam? .............................................................................................................
User Guide – IRIScan™ Desk 1. Introduction Capture/Scan This software is a powerful image/video capturing and processing software, dedicated to work together with a USB based document camera. This software allows you to: • capture photos, • scan documents, • scan images into PDF files, • record videos (also FaceCam recorder), • scan barcodes (Pro version), • scan ID documents with built-in I.R.I.S OCR feature to export the result into Word/Text/Excel formats. (Pro version).
User Guide – IRIScan™ Desk 2. System Requirements To ensure the performance of this software, the following hardware system requirement is needed: RECOMMENDED SYSTEM CPU Intel(R) Core™ 2 Duo or AMD Athlon™ II processor RAM 4GB or 6GB Graphics card 512MB AMD Redeon™ HD 4850 or 512MB ATI FirePro™ V5700 or better Free disk space 4GB Operating System Windows® 10 (version 1607 minimum) USB USB 2.0 WARNING: This software version does not work on Apple Mac OS or Linux system.
User Guide – IRIScan™ Desk 3. Getting started 3.1 Box content You have just purchased a new IRIScan™ Desk. You should be able to find the following main components in your box: (1) IRIScan™ Desk device/camera, (2) USB cable, (3) ScanPad, (4) User Guide 3.2 Registration, Software download and Installation WARNING: Before installing this application software, it is recommended to close the antivirus program or security software running on your system. Install the software before the hardware. 1.
User Guide – IRIScan™ Desk 3.3 Hardware installation After installing the IRIScan™ Desk software, you can install your IRIScan™ Desk device. Double check the following procedure before you proceed: 1. Place the ScanPad on your desk next to your PC, and then place the IRIScan™ Desk on the far end of the ScanPad (some marks are drawn on the mat). WARNING: The dark color ScanPad is used to ensure a good image and accurate cropping of the targeted objects. Not using it may give bad results. 2.
User Guide – IRIScan™ Desk 4. Exploring the Interface 4.1 Discovering the main screen To start the IRIScan™ Desk application, double-click on the icon on the desktop. The IRIScan™ Desk interface contains the following elements: 4.1.1 The General Settings On the top right side of the screen, two control buttons are available Buttons Explanations Note User interface Language 1. Settings 2. Help 3. About By default, the user interface language is the same as your Operating system's.
User Guide – IRIScan™ Desk 4.1.2 The Ribbon: main functions The Ribbon presents you with the main functions of this software. One tab contains one function.
User Guide – IRIScan™ Desk Zoom Out Zoom out by stage of 10% Fit Screen / 1:1 Display 1:1 Display: the zoom value is 100% Fit screen: the real zoom value is calculated and set, e.g. 32%. Watermark (Add watermark on images) Focus (Triggers the Auto-Focus action) A pop-up window opens to define the settings of the watermark. Not Available for Video. WARNING: If your output format is one that runs OCR, make sure to set the watermark outside the text. Cf.
User Guide – IRIScan™ Desk The Preview thumbnails The thumbnails give you a preview of all your pages before the Export. On each thumbnail, some actions are also possible: you can rotate 90° left, rotate 90° right, move a page up or move a page down, or delete a page. By double-clicking on a thumbnail, the Document Page Editor opens. This Editor allows you to rework the result of your scan, page per page. The bin at the bottom of the screen deletes all the pages. A confirmation message is displayed.
User Guide – IRIScan™ Desk NOTE: After this software installation, all Main Functions have their default saving directory path set to ...\Documents. TIP: By clicking on Output Folder in each Tab, you can set a different saving directory path for each of them. By doing this, you can capture different types of files into different directories.
User Guide – IRIScan™ Desk Opens your e-mail client to send the file as an e-mail attachment (.zip format) E-mail WARNING: To use the E-mail function, make sure your computer have installed an e-mail software client, such as Microsoft Outlook. Print Prints an image file by using a printer (a printer must be configured) Properties Opens the properties window of the file TIP: The Compare and Merge function can work on one or more image files at the same time.
User Guide – IRIScan™ Desk Edge Fixing Yes or No Automatic correction of the document edges if the paper edges are damaged. For example, if a paper's corner is ripped off due to a staple, then this edge-fixing feature will produce a fake corner for this paper (it fills in the missing parts with white) WARNING: Side effect: Edge Fixing may also hide some parts of a picture in the document because the black color is also detected as a zone to be hidden. Cf.
User Guide – IRIScan™ Desk 4.2.2 Book Feature Settings Options Explanations Cropping Curve fitting Automatic cropping considering the curves of the pages. (Book mode) Straight fitting Automatic cropping based on straight lines as if the pages were flat.
User Guide – IRIScan™ Desk PDF (Image) Save to PDF format (as an image). See Above for more info. PDF (Searchable) Scan Image, run OCR to extract text, save result in PDF searchable format. See Above for more info. B&W (Document) Output image in Black & White Color (Original) Output image in original color style GrayScale Output image in gray style Language list of many languages Available languages for OCR. Selection is enabled if the output format is PDF searchable.
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User Guide – IRIScan™ Desk Scan For Multiple codes (enabled when Cropping is Automatic, No Cropping or Self-Defined) Single code This allows you to scan and recognize multiple barcodes at once (of same type). Output Format 2 or more files are generated: • One JPG file per barcode image (if Cropping is set on Automatic (multiple), otherwise one image file only) Excel+JPG This allows you to select one single barcode among several ones.
User Guide – IRIScan™ Desk 4.2.4 ID Documents (Pro version) You can refer to the parameters of the Document tab and the Barcode tab . 4.2.5 Video Feature Settings Options Explanations Output Format AVI Old Microsoft™ video format. AVI files are able to run on a number of different systems like Windows, Macintosh, Linux; and is also supported by popular web browsers. Offers minimal compression. MP4 The MP4 file format is a file sharing format for the Web.
User Guide – IRIScan™ Desk 5. Using the integrated tools 5.1 Using the Compare and Merge Tool 1. Right-click on an image file (JPG) shown in the Output Folder panel. The drop-down menu opens. 2. Select the option 'Merge Documents'. The Compare and Merge Tool opens. Right-Click drop down menu: Merge Documents Compare and Merge tool interface Comparing images The tool interface allows you to compare and merge up to 6 images side by side.
User Guide – IRIScan™ Desk When the padlock is unlocked below each preview square. Buttons , you can act independently on each image preview thanks to the control buttons bar above or Explanations Rotate Left 90 Degrees Rotate Right 90 Degrees Zoom In Zoom Out Fit Screen / 1:1 Display Add an image. The file browser window opens, allowing you to select a local image in a different folder.
User Guide – IRIScan™ Desk 5.2 Using the File Conversion Tool 1. Right-click on an image file (JPG shown in the Output Folder panel. The drop-down menu opens. 2. Select an option 'Convert to...'. The File Conversion Tool opens. The converting option is enabled for the image files that are not yet converted into an editable format or into a PDF. Moreover, you can also convert a JPG image to the TIFF format.
User Guide – IRIScan™ Desk The Output Options You can confirm your Output settings before the Export: the Output_Format, the OCR language, the saving path for the Output Folder and the File name. If your chosen Output format is a PDF, then you can also select a size for it, which may have an impact on the quality of the image: small (lower quality), middle (medium quality), large (higher quality) The Picture Preview The Picture preview displays the selected document in the Image File List.
User Guide – IRIScan™ Desk 5.3 Using the Document/Book Page Editor Tool This Editor opens when double clicking on a thumbnail from the preview thumbnails panel. It allows you to rework the result of your scan, page per page. The settings available are similar to those present in tabs Document or Book, but here you can review them and apply those you want page per page. Book page Editor: full view 1. 2.
User Guide – IRIScan™ Desk 3. Select the settings you want to apply Available settings parameter: Book • • • • • • 4. 5. 6. 7. Document Curve fitting Straigth fitting No Cropping Edge fixing Finger hiding Image settings • • • • Automatic Cropping No Cropping Edge fixing Image settings In the right-hand side panel, click Apply to see the result Click Save if you wish to keep your changes or Click Cancel if you want to reject your changes Click Next to jump to the next page.
User Guide – IRIScan™ Desk 6. Creating new documents: How to 6.1 How to scan a single page document into a PDF file? To scan a single page document into a PDF file, follow these steps: 1. Click on the Document tab in the Ribbon 2. Set the Cropping to 'Automatic'. This instructs the software to search for a single meaningful document in the preview and crop out a good image.
User Guide – IRIScan™ Desk 6.2 How to scan a multiple page document into one PDF file? To scan a multiple page document into one PDF file, follow these steps: 1. Click on the Document tab in the Ribbon 2. Set the Cropping feature option to 'Automatic' 3. Set the Scan Mode to 'Multiple'. This instructs the software to capture multiple pages of the document 4. Set the Scan Interval to 'Manual'. This instructs the software to wait for the user to click Scan before each capture .
User Guide – IRIScan™ Desk 6.3 How to scan a document and use OCR feature to convert it into a WORD file? To scan a multiple page document into a Word file, follow these steps: 1. Click on the Document tab in the Ribbon 2. Set the Cropping feature option to 'Automatic' 3. Set the Scan Mode to 'Multiple'. This instructs the software to capture multiple pages of the document 4. Set the Scan Interval to 'Manual'. This instructs the software to wait for the user to click Scan before each capture .
User Guide – IRIScan™ Desk 6.4 How to append multiple images files into one PDF file? If you have captured multiple images in your file directory, you can easily append them into one PDF file: 1. In the Output Folder panel, press and hold the 'Shift' key or the 'Ctrl' key while you use your mouse to click and select multiple JPEG image files 2. Right click on these selected image files. The drop-down menu opens. 3. Select the option 'Convert to PDF'. The File Conversion Tool opens. 3.
User Guide – IRIScan™ Desk 6.5 How to open and convert an image file? To open an image file and convert it, follow these steps: (You can choose your favorite steps 1 and 2) 1. Click on Output Folder in the Output Folder panel. The file Browser of Windows™ opens. 1. Click on Open Folder in the Output Folder panel. The file Browser of Windows™ opens. 2. Browse and select the folder on your local machine that contains the image files you want to convert. Click OK. 2.
User Guide – IRIScan™ Desk 6.6 How to scan a book? First, watch the Demo Video that shows you how to hold the book for a proper scan. You can watch it at any time: simply click Demo Video in the Ribbon (tab Book). With the option Finger hiding checked, your fingers that are positioned as in the demo video are hidden. To scan a Book into one PDF file, follow these steps: 1. Click on the Book tab in the Ribbon; 2. Set the Scan Interval to 'Automatic'.
User Guide – IRIScan™ Desk By double-clicking on a thumbnail, the Book Page Editor opens. This Editor allows you to rework the result of your scan, page per page (especially the cropping). Export Settings Window 1. When ready, click Export. The Export Settings Window opens 2. Select your option of export. 3. Click Export. Export Settings for Book Option Explanations Do not merge (Flip right page) One book page gives one single page as a result. Left page comes first, then right page.
User Guide – IRIScan™ Desk 6.7 How to scan barcodes and list the result in an EXCEL+JPG file? (Pro version) To scan barcodes and list the result in an EXCEL+JPG file, follow these steps: 1. Click on the Barcode tab in the Ribbon 2. Set the Cropping to 'Automatic (multiple)' for generating one single output file per barcode object. ('Automatic' takes one picture of the grouped barcodes and generates one output file) 3. Set the Scan Interval to 'Manual' 4.
User Guide – IRIScan™ Desk 6.8 How to scan barcodes and use the barcode number to name the image file? (Pro version) To scan barcodes and use the barcode number to name the image file, follow these steps: 1. Click on the Barcode tab in the Ribbon 2. Set the Cropping to 'Automatic (multiple)' 3. Set the Sort by to 'Barcode'. This instructs the software to save the image file and name it with the barcode value scanned from this image 4. Set the Image Settings to 'Color (Original)' 5.
User Guide – IRIScan™ Desk 6.9 How to scan an MRZ code and save the result in an EXCEL file? (Pro version) To scan an MRZ code (on an ID card) and export the result in an EXCEL file, follow these steps: 1. 2. 3. 4. 5. 6. 7. Click on the ID Document tab in the Ribbon Set the Cropping to 'Automatic' Set the Scan Mode to 'multiple page'. This allows you to scan for several MRZ codes before exporting You can choose your Scan Interval Set the Output Format to 'Excel'.
User Guide – IRIScan™ Desk 13. To split the data in separate cells, use the features of Excel. Select the cells you need to split, go to Data menu > Data tools > Text to Columns. Follow the wizard instructions. For further details, consult the Excel help. If you need to repeat this operation often, you can record a macro in Excel (from the View tab). For more details on macros, consult the Excel help.
User Guide – IRIScan™ Desk 6.10 How to combine an ID Document scan with a photo of the person? (Pro version) To combine an ID Document scan with a photo of the person into one same PDF file, follow these steps: 1. Click on the ID Documents tab in the Ribbon 2. Set the Scan Mode to 'Single' 3. Set the Output Format to' PDF (searchable)'. This format allows you to search for content 4. Set the Image Settings to 'Color (Original)' 5.
User Guide – IRIScan™ Desk 6.11 How to scan multiple ID cards into one PDF file? (Pro version) To scan multiple ID Documents into one same PDF file, follow these steps: 1. Click on the ID Documents tab in the Ribbon. 2. Set the Cropping to 'Automatic (multiple)' for generating one single output file per ID object. 3. Set the Scan mode to 'Multiple page'. With this value, you can manipulate the temporary images in the Preview thumbnails. 4. Set the Scan Interval to your favorite choice. 5.
User Guide – IRIScan™ Desk 6.12 How to record a video including facecam? To record a video including the facecam option, follow these steps: 1. Click on the Video tab in the Ribbon 2. Set the desired parameters 3. Place whatever material you want to demonstrate under the camera 4. Click on the WebCam icon webcam). 5. Drag & drop the webcam window on your screen where desired. 6. Place yourself or the person that will give explanations in front of the webcam 7. Click Record in the Ribbon.
User Guide – IRIScan™ Desk 7. Troubleshooting 7.1 Known limitations DOMAIN EXPLANATIONS Edge-fixing may affect pictures in the document. Indeed, the black color can also be detected as a zone to be hidden. Edge fixing Egde Fixing ON Edge Fixing OFF For better results, make sure • you keep black edges around the book. • you keep up and down edges symmetrical. Finger hiding (Book mode) Finger hiding: Up and down edges are symmetrical • the document has a margin in which your fingers can fit.
User Guide – IRIScan™ Desk When working with direct bright sunlight on your document, be aware • that the shadow of the IRIScan™ Desk may appear on your document before scanning. Once scanned, the shadow is part of the original content. There is no way to hide it or to remove it. It may reduce OCR quality. • that some bright reflections can appear depending on the paper color or quality... Sunlight Glossy paper Glossy paper is NOT recommended as it gives lower quality results due to light reflections.
User Guide – IRIScan™ Desk 7.2 Undetected IRIScan™ Desk device If the device keeps being undetected, follow these steps: 1. On your desktop, go to the task bar and select Search Windows. 2. Type in Device Manager, Enter. 3. Make sure no interrogation point appears besides one component, especially the Graphics card configuration. Windows® device manager 4. If some interrogation point appears, it means you need to update your Windows® OS. To do so, see the Windows® instructions.
User Guide – IRIScan™ Desk 7.3 Product Support To get further product support, visit our website at www.irislink.com/support/.
User Guide – IRIScan™ Desk 8. Scanner Specifications All specifications are subject to change without notice. Scanning technology 8.0-Megapixel CMOS Sensor Max resolution 3264 x 2448 pixels Document size A4 (297 x 210mm / Landscape) Scanning speed 1,5 seconds per page in color mode 30PPM Built-in LED Lights 4pcs Output resolution 300 DPI Output level Color / Balck & White / Grayscale Interface/drivers USB 2.0 Type B x 1 (For PC Connection) USB 2.
User Guide – IRIScan™ Desk 9. Legal Notices IRIScan™ Desk User's Guide The information contained in this document is the property of I.R.I.S. The software described in this document is furnished under a license agreement which states the terms of use of this product. The software may be used or copied only in accordance with the terms of that agreement.
User Guide – IRIScan™ Desk • • • • If the product overheats or produces smoke or an unusual odour, discolours or becomes deformed in an abnormal way, immediately turn off the scanner, remove the batteries where applicable, and disconnect the cables. Stop using the scanner and contact your dealer or IRIS customer support to receive instructions on the procedure to follow. Take care not to drop the scanner or expose it to physical impacts.
