P2WW-2621-04ENZ0 ScanSnap Organizer User’s Guide
Introduction Thank you for purchasing ScanSnap Organizer. This User's Guide provides an overview, and describes the screens and functions of ScanSnap Organizer. Be sure to read this guide before using the ScanSnap Organizer to ensure correct use. To display or print this manual, either Adobe® Acrobat® (7.0 or later) or Adobe® Reader® (7.0 or later) is required.
Introduction Use in High-Safety Applications This product has been designed and manufactured on the assumption that it will be used in office, personal, domestic, regular industrial, and general-purpose applications.
Introduction ■ About This Manual Structure of This Manual This manual consists of the following: Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements, and describes how to start up and exit ScanSnap Organizer. Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer.
Introduction Screen Examples in This Manual Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screen examples in this manual are subject to change without notice in the interest of product improvement. This manual uses Windows Vista screen examples. Depending on the operating system, the actual screen may differ from the screen examples shown in this manual. In this case, operate by following the actual screen displayed.
Introduction SharePoint Server 2007 : Microsoft® Office SharePoint® Server 2007, English version SharePoint Portal Server 2003 : Microsoft® SharePoint® Portal Server 2003, English version SharePoint Foundation 2010 : Microsoft® SharePoint® Foundation 2010, English version SharePoint Services 2.0/3.0 : Microsoft® Windows® SharePoint® Services 2.0/3.
Contents Introduction ................................................................................... 2 ■ About This Manual ....................................................................... 4 Chapter 1 ScanSnap Organizer Overview .............................. 9 1.1 Outline ........................................................................................ 10 1.2 Features ..................................................................................... 11 1.3 System Requirements .
Contents ■ Searching Files .................................................................................... 38 ■ Changing the Window Display ............................................................. 39 ■ Using with the ScanSnap ..................................................................... 39 ■ Using with ABBYY FineReader for ScanSnap ..................................... 39 ■ Using with Rack2-Filer .........................................................................
Chapter 1 ScanSnap Organizer Overview This chapter provides an introduction and overview of the ScanSnap Organizer features and system requirements, and describes how to start up and exit ScanSnap Organizer. 1.1 Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 1.2 Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 1.3 System Requirements . . . . . . . . . . .
1.1 Outline 1.1 Outline ScanSnap Organizer is an application used for displaying and organizing image files (PDF or JPEG files), which were scanned using the ScanSnap. You can use this application to display image data (PDF or JPEG files) without opening them, create folders and arrange files as you like. Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image data.
1.2 Features 1.2 Features ScanSnap Organizer contains the following features: z Pages can be flipped through in thumbnails. z Characters in PDF files scanned with the ScanSnap can be recognized (OCR function), character strings marked by a highlight pen can be set as keywords, and the PDF files are converted into searchable files. Searchable PDF files can be searched quickly with a specified character string.
1.3 System Requirements 1.3 System Requirements The system requirements for ScanSnap Organizer are as follows. Operating system (*1) (*2) CPU (*3) Memory (*3) Hard disk space Display resolution Windows 7 Windows Vista, Windows XP, or Windows 2000 Intel® Pentium® 4 Processor 1.8 GHz or higher (Intel® Core™2 Duo Processor 2.
1.3 System Requirements .NET Framework 3.0 is required for using the Microsoft Office SharePoint Server linkage function, Scan to Google Docs, Scan to Salesforce Chatter, or Scan to Mobile. The relationship between each operating system and .NET Framework is as follows: Windows 7 Windows Vista .NET Framework 3.0 is already installed.(*1) Windows XP(*2) Windows 2000 .NET Framework 3.0 is not installed.(*1) .NET Framework 3.0 cannot be installed. *1 : .NET Framework 3.0 is included in .NET Framework 3.
1.4 Starting Up and Exiting ScanSnap Organizer 1.4 Starting Up and Exiting ScanSnap Organizer This section describes how to start up and exit ScanSnap Organizer. ■ Starting Up ScanSnap Organizer Directly Start Up ScanSnap Organizer Start up ScanSnap Organizer in one of the following ways: z Double-click the [ScanSnap Organizer] icon ( ) on the desktop. z Click [Start]→[All Programs]→[ScanSnap Organizer]→[ScanSnap Organizer].
1.4 Starting Up and Exiting ScanSnap Organizer ■ Exiting ScanSnap Organizer ScanSnap Organizer can be exited in the following ways. z On the Main Window, click z Click , and then click the application menu [Exit] button. on the title bar on the Main Window. For more details about the Main Window, refer to "2.1 Main Window" (page 17).
Chapter 2 ScanSnap Organizer Windows This chapter provides a basic explanation of windows and items of ScanSnap Organizer. ScanSnap Organizer has two types of windows: "Main Window" for managing files, and "Viewer Window" for displaying and editing files. For details about these Windows, and dialog boxes for operations, refer to ScanSnap Organizer Help. 2.1 Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 2.2 Viewer Window . . . . . . .
2.1 Main Window 2.1 Main Window The Main Window is used for managing files. This window appears when you start up ScanSnap Organizer. The Main Window contains the following.
2.1 Main Window z To improve display performance, ScanSnap Organizer creates cache data. The cache data is created for a PDF file that can be viewed as a thumbnail, and placed in the hidden folder [.organizer], which is created in the folder in which the PDF file is stored. Cache data is created for the pages that are displayed in thumbnails. Do not delete this data; deleting the data may adversely affect the display performance.
2.1 Main Window z File List Pane Shows the files in the folder selected in the Folder List Pane. Files can be viewed in the following display styles. - Thumbnails - List view For files other than PDF and JPEG files, the icons of applications associated with those files are displayed. For details about the File List Pane, refer to "File List Pane Style (Display Format)" (page 19). z Status Bar Shows the following information. The information shown on the Status Bar can be changed.
2.1 Main Window z Medium Files are shown as a 128 × 128 (pixels) image. z Small Files are shown as a 96 × 96 (pixels) image. z Top Shows the upper part of the image. The maximum width that can be displayed is 640 (pixels).
2.1 Main Window zThumbnail View The following view appears when the File List Pane is displayed in thumbnails (shrunk images of file contents). The Thumbnail View contains the following. Thumbnail Keyword [Page Forward/Backward] Buttons Text Mark File Name Lock Mark Page Number Box Digital Signature Mark z Thumbnail PDF and JPEG files are displayed in thumbnails. Other kinds of files are displayed with the icons of applications associated with those files.
2.1 Main Window z Text Mark ( ) Appears for each page from a PDF file in which textual information is embedded. However, the text mark does not appear if an image is not shown in the thumbnail, and the PDF file is displayed with a lock mark. For a PDF file being converted into a searchable PDF file, an image is not shown in the thumbnail, but is displayed with the converting-text mark ( z Lock Mark ( ). ) Appears when the PDF file is password-protected.
2.1 Main Window ■ Ribbon The items and functions shown in the Ribbon of the Main Window are as follows: [Home] Tab Item Button name Description Cabinet Creates a new cabinet in the Folder List Pane. Folder Creates a new folder under a cabinet in the Folder List Pane. Shortcut to Folder Creates a shortcut to a folder to display it in the Folder List Pane. Clicking displays the submenu. Clicking performs the same operation as when [Shortcut to Folder] in the submenu is clicked.
2.1 Main Window Item Button name Description Distribute by Keyword Performs the following for the PDF files. z Distribute Distributes PDF files according to the distribution condition. z Change Distribution Condition Changes the distribution condition.
2.1 Main Window Item Button name Description Pop-up Thumbnail Shows/hides the pop-up thumbnail in the File List Pane when the files are displayed as thumbnails (Large/Medium/ Small/Top). Show Keywords Shows/hides keywords in the File List Pane when the files are displayed as thumbnails (Large/Medium/Top). Arrange A to Z Rearranges folders in ascending order. Arrange Z to A Rearranges folders in descending order. Actions Shows/hides the [Actions] tab of the Actions/Keywords List Pane.
2.1 Main Window If the application associated with the scanner is installed, the following functions will be available. Item Button name Description Scan to Word Converts the selected PDF file into Word format. (*1) Scan to Excel Converts the selected PDF file into Excel format. (*1) Scan to PowerPoint(R) Converts the selected PDF file into PowerPoint format. (*1) Scan to Rack2-Filer Saves the selected file in Rack2-Filer. (*2) Scan to Evernote Saves the selected file to Evernote.
2.2 Viewer Window 2.2 Viewer Window The Viewer Window is used for displaying and editing files. This window starts up from the Main Window when a PDF or JPEG file is displayed. PDF files can be edited only when they are created with the ScanSnap. For details about starting the Viewer Window, refer to ScanSnap Organizer Help. The Viewer Window contains the following. Application Button Ribbon Quick Access Toolbar Pages Panel Status Bar Page View z Application Button Displays the Application Menu.
2.2 Viewer Window z Ribbon Ribbon has the following tabs. Each tab contains functions that can be performed in the Viewer Window. The contents of each tab appear by clicking the tab. - [Home] Tab - [Edit] Tab For details about each tab, refer to "Ribbon" (page 30). z Pages Panel Displays pages in a PDF or JPEG file in thumbnails. The Pages Panel and Page View together form a "window". z Page View Displays a page selected in the Pages Panel. The Pages Panel and Page View together form a "window".
2.2 Viewer Window ■ Viewer Window View Mode (Display Format) In the Viewer Window, files are displayed according to the selected view mode. For details about changing the view mode, refer to ScanSnap Organizer Help. The following types of view modes are available. Show All (Pages Panel and Page View) Displays all pages as thumbnails in the Pages Panel (left side), and the page currently selected in the Page View (right side). Show the Page Only Displays a page in the single page mode.
2.2 Viewer Window Show Pages Panel Displays pages in thumbnails. ■ Ribbon The items and functions shown on the Ribbon of the Viewer Window are as follows: [Home] Tab Item Button name Description First Page Shows the first page. Previous Page Shows the previous page. Page Number Shows a page specified by the number of the page. Next Page Shows the next page. Last Page Shows the last page.
2.2 Viewer Window Item Button name Switch View Description Switches the view mode of the Viewer Window. z Show All (Pages Panel and Page View) Shows the Pages Panel and Page. z Show the Page Only Shows the page only. z Show Pages Panel Shows the Pages Panel only. Clicking switches the view mode. Clicking displays the submenu. Zoom In Magnifies the page. Zoom Out Shrinks the page. Zoom To Zooms to the specified scaling. Zoom at 100% Shows the page with a scale of 100%.
2.2 Viewer Window Item Button name List Description Lists multiple open windows, and specifies which window to make active (show on top). [Edit] Tab Item Button name Description Undo Undoes the most recent action such as the following. z Cut page z Paste page z Insert page z Delete page z Rotate page z Move page z Crop page z Deskew page z Set a keyword z Merge pages z Set a password for opening a PDF file Cut Cuts the selected page. Copy Copies the selected page.
2.2 Viewer Window Item Button name Description Crop Crops the selected page. Set Keyword Sets a keyword for a PDF file. A character string in the selected page can also be recognized (OCR process) and set as a keyword. Merge Pages Merges two pages together in the way selected from the following to create a new page. z Vertically z Horizontally Select All Selects all the pages. Select displayed page only Selects the displayed page only.
Chapter 3 Function List This chapter explains various functions of ScanSnap Organizer. For details on how to use these functions, refer to ScanSnap Organizer Help. 3.1 Function List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3.1 Function List 3.1 Function List The following shows the functions of ScanSnap Organizer. For details and information about how to use the functions, refer to ScanSnap Organizer Help. ■ File/Folder/Cabinet Management You can perform the following operations for files/folders/cabinets.
3.1 Function List ■ Importing/Exporting Files Files can be imported or exported. z Import File Copy files from a folder not managed with ScanSnap Organizer to the [ScanSnap] folder ([My ScanSnap] folder for Windows XP/Windows 2000). z Export File Copy files from the [ScanSnap] folder ([My ScanSnap] folder for Windows XP/ Windows 2000) to a folder not managed by ScanSnap Organizer. ■ Using Actions "Actions" are frequently-used functions that help you make efficient use of ScanSnap Organizer.
3.1 Function List ■ Setting a Keyword You can set a character string to indicate the content of a file so that you can immediately recognize the file. Such a character string is referred to as a "keyword".
3.1 Function List ■ Searching Files By using the search function, you can search files in the [ScanSnap] folder ([My ScanSnap] folder for Windows XP/Windows 2000). Files can be searched in the following ways. z Specify a character string and search z Specify search conditions and search The following types of search functions can be used to perform a search. z Adobe Acrobat search Searchable PDF files can be searched. Search results are shown in Adobe Acrobat.
3.
3.1 Function List ■ Using with Evernote When Evernote for Windows 3.5 or later is installed in Windows XP or later, you can use it to save files to Evernote. PDF files can be converted to searchable PDF before being saved to Evernote. To save a file to Evernote, you need to sign in on the sign in dialog box of Evernote for Windows in advance. For details about Evernote, refer to the Evernote Web site. ■ Using with SugarSync When SugarSync Manager for Windows 1.9.
3.1 Function List z Multiple users cannot simultaneously access a site while using ScanSnap Organizer on a single computer. z Microsoft Office SharePoint Server linkage function cannot be used while an application which uses port 80, such as Web server, is running. z Connection via a proxy server is not supported. z Make sure that the site time zone and the time zone of the computer running ScanSnap Organizer are the same.
3.1 Function List z Edit file z Files on the site cannot be edited directly from ScanSnap Organizer. z For files on the site, if [Open] or [ScanSnap Organizer Viewer] on the Application Menu is run, the specified file is copied to the local computer temporary folder as a read-only file. The file is opened with the application associated with the file extension, or with ScanSnap Organizer Viewer.
Appendix A Starting Up ScanSnap Organizer Help This appendix explains how to start up ScanSnap Organizer Help. ScanSnap Organizer Help can be started up in the following ways. Starting Up from the Main Window or the Viewer Window To start up ScanSnap Organizer Help while using ScanSnap Organizer, press the [F1] key on the keyboard, or click the help button ( ) on the top right of the Window.
Appendix B Installing and Uninstalling Organizer This appendix describes how to install and uninstall ScanSnap Organizer. ■ Installing Install Organizer from the Setup DVD-ROM provided with the ScanSnap. Select the [ScanSnap Organizer] check box on the [Select Features] screen. For details, refer to the Operator's Guide of your ScanSnap. ■ Uninstalling Uninstall Organizer on [Programs and Features] of [Control Panel].
Index A I Actions/Keywords List Pane ..................... 18 importing/exporting files ............................ 36 Adobe Acrobat search .............................. 38 installing .................................................... 44 Application Button ............................... 18, 27 K B keyword ..................................................... 21 Basic Search Toolbar ................................ 18 L C List View ....................................................
Index R W Ribbon .....................................18, 23, 28, 30 Windows Desktop Search ......................... 38 S Scan to Microsoft SharePoint ................... 42 searching files ........................................... 38 setting a keyword ...................................... 37 Show All .................................................... 29 Show Pages Panel .................................... 30 Show the Page Only .................................
ScanSnap Organizer User’s Guide P2WW-2621-04ENZ0 Issue date January 2012 Issued by PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product, and any claims by a third party. z Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.
