Users Guide

Users Quick Reference to
Get Started with Dell Data Guardian
v2.8
This Quick Reference provides a brief
introduction of Data Guardian and tips for
finding information in the User Guide.
Purpose of Data Guardian
Based on policy set by your administrator,
you can encrypt many file types. Only
authorized users have access. Your data is
secure at rest and when in motion:
• Personal email account
• Removable media
• Cloud-based file sharing system
• Network file share
Data Guardian can be installed on Windows,
Mac, or as mobile apps on Android or iOS. If
your enterprise uses Data Guardian web
portal, you can view encrypted files or grant
access for others to view a file on a device
without installing a Data Guardian client.
Options with Data Guardian
Data Guardian has a wide range of options.
Your administrator will tell you which apply
to your enterprise. See the Data Guardian
User Guide > Chapter 1 for a list of options.
Here are some examples:
You may have one or more of these options:
• Basic File Protection – non-Office
applications and file extension types (for
example, Notepad with .txt).
• Protected Office documents (.docx,
.pptx, .xlsx, .docm, .pptm, .xlsm, .pdf)
o Opt-in mode – you can determine
which documents to protect.
or
o Force-Protected mode – higher level
of security. Files are swept and
encrypted.
• Tamper detection (Windows, Mac,
mobile, web)
• Data Classification, TITUS classification,
Encryption for Outlook email (Windows)
• Cloud Encryption – Data stored in the
cloud is encrypted. (Mac, mobile, web)
All Users – Before you begin
You must know:
• The encryption options for your
enterprise and the level of security.
• Additional policies that impact security.
• Cloud storage provider to use – if the
enterprise has a preferred provider.
(Mac, mobile, web portal)
Data Guardian supports these environments.
When installing, note items that you may be
prompted for and have them available:
• Hosted (Windows, Mac, and mobile) –
An Installation ID (Only for multi-
tenant.)
• On-prem (Windows, Mac, and mobile)
– Fully qualified host name of the Dell
Server (Required to install.)
• Workspace One and MSI environment
(Windows only and on-prem)
Important – When first installing Data
Guardian, be aware that some or all files may
be encrypted. Make backups. A Data Guardian
Recovery tool exists for the administrator to
recover and decrypt files, but Dell
recommends making a backup.
Internal Users – Install on Windows
Here are additional tips for Windows. You
must be a local administrator on the
computer. See Chapter 3 of the Data
Guardian User Guide.
After you install:
In the notification area, confirm that the Data
Guardian icon has a green checkmark.