Dell™ 2355dn Laser MFP User’s Guide
DellTM 2355dn Laser MFP User’s Guide Click the links to the left for information on the features, options, and operation of your printer. For information on other documentation included with your printer, see "Finding Information". To order replacement toner cartridges or supplies from Dell: 1 Double-click the Dell 2355dn Laser MFP Toner Reorder icon on your desktop. OR 2 Visit Dell's website, or order Dell printer supplies by phone. http://www.dell.
Notes, Notices, and Cautions NOTE: A NOTE indicates important information that helps you make better use of your printer. NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death. ____________________ Information in this document is subject to change without notice. 2010 Dell Inc. All rights reserved.
Finding Information What Are You Looking For? • Drivers for my printer • My User’s Guide Find It Here Software and Documentation CD You can use the Software and Documentation CD to install, uninstall, or reinstall drivers and utilities or access your User’s Guide. For details, see "Software Overview".
What Are You Looking For? Express Service Code Find It Here Express Service Code Identify your printer when you use support.dell.com or contact technical support. Enter the Express Service Code to direct your call when contacting technical support. The Express Service Code is not available in all countries. • Latest drivers for my printer • Answers to technical service and support questions • Documentation for my printer Dell Support Website: support.dell.
Contents DellTM 2355dn Laser MFP User’s Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Finding Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Unpacking Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing the Printer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Printing the Op-panel Menu setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Changing the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Selecting Country. . . . . . . . . . . . .
Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Using the Dell Toner Management System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Printer Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Printer Settings Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 The Directory Section . . .
Setting the Paper Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Setting the Paper Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Setting the Tray linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Substitute Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Editing a Watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Deleting a Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Using Overlays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 What is an Overlay? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
SmarThru Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Starting SmarThru Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Using SmarThru Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143 Scanning Using Dell Scan Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 About Dell Scan Manager . . . . . . . .
Deleting a Group Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Editing Group Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Printing Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Changing Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Confirming Transmissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Redialing fax number . . . . . . . . . . . . . . . . . . . . . . . .
Macintosh Installing Software for Macintosh. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Install the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 UnInstall the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 Install the Scan driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 UnInstall the scan driver .
Maintenance Clearing the printer NVRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Backing up Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Backing up Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Restoring Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290 Copying Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292 Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293 Global address problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294 Common Windows Problems . . . . .
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Unpacking Your Printer 1 Select a location for your printer. CAUTION: The printer requires at least two people to lift it safely. • Leave enough room to open the printer tray, covers, doors, and options. It is also important to allow enough space around the printer for proper ventilation. • Provide the proper environment: • A firm, level surface. • Away from the direct airflow of air conditioners, heaters, or ventilators. • Away from sunlight, extreme humidity, or high fluctuations in temperature.
c Quick Reference Guide may not be provided with your product depending on your country. NOTE: Use the telephone line cord supplied with your printer. If you choose to use a different cord, use an AWG #26 or lower gauge cord that is not more than 250 cm (98 inches) in length. NOTE: The power cord must be plugged into a grounded power socket. 18 3 Save the carton and packing material in case the printer needs to be repacked. 4 Remove the packing tape from the front, back, and sides of the printer.
NOTE: To confirm the scanner is unlocked, open the scanner cover and ensure that the blue latch is in the unlocked ( ) position. If the latch is not in the unlocked position, reach under the operator panel and pull it forward. If the scan switch is locked, you cannot copy or scan. NOTE: When you are moving the printer or do not intend to use it for a long period of time, move the switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.
About Your Printer These are the main components of your printer. The following illustrations show the standard Dell 2355dn Laser MFP and an optional tray 2 attached: Front View DADF (Duplex Automatic Document Feeder) cover document width document input tray guides operator panel (See "Operator Panel Button Functions".
Rear View USB port rear door (open for face up output) power switch locking unit slotb network port optional tray 2 cable connector power receptacle optional tray 2 cable telephone line socket (Line) control board cover extension telephone socket (EXT)a a If you want to connect the extension phone or answering machine, see "Making Connections". b You can purchase a cable lock that completely prevents access to the control board cover.
Operator Panel Button Functions Status LED Fax keys Function keys Common keys Common Keys Press: To: Stop an operation at any time, or return to main menu. Reverts the current setting to the default values. Start a job. Function Keys Press: To: Deletes characters in the edit area. Job status shows the jobs currently running and in queue. You can copy both sides of an ID Card, such as a driver’s license, to a single side of paper. Gives detailed information about machine’s info.
Understanding the Status LED When the problem occurs, the Status LED indicates the machine's condition by the light color of it's action. Status Description Off • The machine is off-line. • The machine is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically. Green Orange Blinking The machine is warming up or ready to receive the data. On The machine is on-line and can be used.
Introducing the Home Screen Touchscreen The home screen on the control panel allows user-friendly operation of the machine. Once you press the home icon ( ) on the screen, it shows the home screen. • Copy: Enters the copy menu. • Scan: Enters the scan menu. • Fax: Enters the fax menu. • Setup: You can browse current machine settings or change machine values. • Shortcuts 1, 2, 3: You can set the option which is frequently used on home screen. Also you can change shortcut name as well.
Understanding the Keyboard You can enter alphabet characters, numbers, diacritical marks, or special symbols using the keyboard on the home screen. This keyboard is specially arranged like a normal keyboard for better usability to the user. Touch the input area where you need to enter alphabet characters, numbers, diacritical marks, or special symbols and the keyboard pops up on the screen. • : Return to the upper menu. • : Deletes all characters in the input area.
Using Shortcut Menu You can set the option which is frequently used on home screen. Creating Shortcut Menu 1 Press Shortcut ( 2 Press the left/right arrows to select the you want shortcut. 3 Press the left/right arrows to select the feature you want. 4 If you want to change shortcut name, press when the confirmation window appears and enter the new name using the keyboard. Otherwise, press . ) from the home screen.
Internal Fonts The Dell 2355dn Laser MFP Laser printer supports the PCL and PS fonts. If you want to see the PCL and PS font list, follow these steps: Printing the PCL Font list 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Reports. 4 Press the up/down arrows to select PCL Font List. 5 PCL Font list pages print out. ) button. Printing the PS3 Font list 1 Press Setup Machine Setup from the home screen.
100 mm (3.9 inches) 200 mm (7.8 inches) 485 mm (19 inches) 200 mm (7.8 inches) Place the machine on a flat, stable surface so that there is no incline greater than 2 mm (0.08 inch). Otherwise, printing quality may be affected. 2 Unpack the machine and check all the enclosed items. 3 Remove the tape holding the machine tightly. 4 Install the print cartridge. 5 Load paper. See "Loading Paper". 6 Make sure that all the cables are connected to the printer. 7 Turn the printer on.
Installing the Toner Cartridge 1 Open the front cover. CAUTION: To prevent damage, do not expose the toner cartridge to light for more than a few minutes. CAUTION: Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area. 2 Remove the toner cartridge from its bag and thoroughly shake the cartridge from side-to-side to distribute the toner evenly inside the cartridge.
4 30 Close the front cover.
Loading Paper Load up to 250 sheets of plain paper (75 g/m2, 20lb) in the paper tray. NOTE: Set the paper type and size after loading paper into the paper tray. See "Setting the Paper Type" and "Setting the Paper Size" for the paper used in copying and faxing, or "Paper Tab" for computer printing. Load the paper: 1 Pull the paper tray out of the printer.
3 Slide in the paper length guide until it rests against the end of the paper stack. For paper smaller than Letter size, adjust the rear paper length guide so that it lightly touches the paper stack. 4 32 Pinch the paper width guide, and move it towards the stack of paper until it touches the side of the stack.
5 Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or crease the print media. Align the edges on a level surface. 6 Insert the paper stack into the paper tray with the side to be printed on facing down. 7 Do not exceed the maximum stack height indicated by the paper limit marks on both the inside walls of the tray. NOTE: Overloading the paper tray may cause paper jams. NOTE: Improper adjustment of paper guides can result in paper jams.
9 Set the paper type and size. For more information, see "Setting the Paper Type" and "Setting the Paper Size". Making Connections Connecting the Telephone Line RJ11 telephone line socket (Line) To the wall jack 1 Plug one end of a telephone line cord into the RJ11 telephone line socket (FAX) and the other end into an active wall jack.
2 Alternative setup of Fax connected to a wall socket and a external phone or Telephone answering device (TAD): If connecting a FAX using an answering machine or telephone answering device (TAD): Computer Telephone Answering Device NOTE: Set rings to answer to digit greater than the "Ring to Answer" setting for the telephone answering device (TAD).
Telephone Answering Device NOTE: Set rings to answer to digit greater than the "Ring to Answer" setting for the telephone answering device (TAD). NOTE: For additional information, see "Using an Answering machine" or "Using a Computer Modem". NOTE: Phone adaptor not supplied for the United Kingdom. You are advised to buy from local suppliers.
If the phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), connect the telephone or answering machine as shown in the following figure. Connecting the Printer Cable Connecting the printer Locally Local printer refers to a printer connected to your computer using a USB cable. If your printer is attached to a network instead of your computer, skip this step and go on to "Connecting the printer to the Network".
3 Connect the other end of the cable to an available USB port on the computer, not the USB keyboard. Connecting the printer to the Network 1 Ensure that the printer, computer, and any other attached devices are powered off and unplugged. 2 Connect one end of a standard category 5 Unshielded Twisted Pair (UTP) network cable to a LAN drop or hub, and the other end to the Ethernet network port on the back of the printer. The printer automatically adjusts for the network speed.
Powering On the Printer CAUTION: The fusing area at the rear part of the inside of your printer becomes hot once the printer is powered on. CAUTION: Be careful not to be burned when you access this area. CAUTION: Do not disassemble the printer when it is powered on. If you do, it may give you an electric shock. To power on the printer: 1 Plug one end of the power cord into the power receptacle at the back of the printer and the other end into a properly grounded outlet.
d 5 Test the fax line. See "Testing Fax line connection". Your printer returns to the Standby mode. Dell 2355dn Laser MFP Menu Functions The control panel provides access to various menus to set up the machine or use the machine's functions. These menus can be accessed by pressing touching them on the display screen. NOTE: Some menus may not appear in the display depending on options or setup.
Printing the Printer setting and Op-panel Menu setting NOTE: This will be helpful for the users to maneuver through the op-panel setting and tree in changing the defaults. Printing the Printer setting 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Reports. 4 Press the up/down arrows to select Printer Settings. ) button. The Printer Settings page prints out.
Changing the Display Language To change the displayed language that the operator panel displays, follow these steps: 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Initial Setup. 4 Press the up/down arrows to Language. 5 Press the left/right arrows to select the language you want. 6 Press the home icon ( ) button. ) to return to the Standby mode.
Setting the Time and Date The time and date are printed on all faxes. NOTE: It may be necessary to reset the correct time and date if loss of power to the printer occurs. To set the time and date: 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Initial Setup. 4 Press the up/down arrows to select Date & Time. 5 Enter the date and time each using the up/down arrows. ) button.
Setting the Sound/Volume You can set the volume for button sounds, notice alarms, and the sound that occurs during a fax job. 1 Press Setup 1 Press the Next ( 2 Press the up/down arrows to select Initial Setup. 3 Press the up/down arrows to select Sound & Volume. 4 Press the up/down arrows to select the appropriate option you want. 5 Machine Setup from the home screen. ) button. • Speaker: Turns On or Off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone.
Scanner Lamp Power Save Mode The scan lamp under the document glass automatically turns off when it is not in actual use after a preset period to reduce power consumption and extend the lamp life. The lamp automatically turns on and the warm-up cycle begins whenever any key is pressed or the DADF cover is opened or a document is detected in the DADF. You can set the duration for which the scan lamp waits after a scan job is completed before it switches to the Power Save mode.
Setting the Job Management 1 Press Setup 2 Press the Next ( 3 Press the up/down arrows to select the job management and press Job Management. 4 Set each option as you want. 5 Machine Setup from the home screen. ) button. • Stored Jobs: Print jobs currently stored in the RAM disk. • Job Expiration: Limits the amount of time a confidential job stays in the printer before it is deleted. • Clear Stored Job: You can delete jobs currently stored in the RAM disk.
Ignoring Blank Pages The printer detects the printing data from computer whether a page is empty or includes any data. To skip the blank pages at printing document, follow these steps: 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Initial Setup. 4 Press the up/down arrows to select Print Blank Pages. 5 Press the left/right arrows to select Off. 6 Press the home icon ( ) button. ) to return to the Standby mode.
Software Overview After setting up your printer and connecting it to your computer, you must install the drivers and utilities from the "Installing Software in Microsoft® Windows® Operating System" CD included with your printer. If you purchased a DellTM computer and your printer at the same time, the drivers and utilities are automatically installed. You don’t need to install them.
Dell Printer Configuration Web Tool The Dell Printer Configuration Web Tool, also known as the printer Embedded Web Service, lets you monitor the status of your network printer without leaving your desk. You can also view and/or change the printer configuration settings, monitor the toner level, and order replacement toner cartridges by clicking on the Dell supplies link right from your Web browser.
Printer Status Get immediate feedback on printer supply status. When the toner is running low, click the toner supplies link on the first screen to order additional toner cartridges. Printer Settings Change the printer settings, view the printer settings status, and update the print server firmware. NOTE: Configuration Menu blocks the user from altering the operator panel setting unless the correct password is entered.
Available Options for FAX Server Option Fax Server Menu Description Fax Server When you select Enable, you are able to carry out fax server settings. Default Scan Resolution Select the default scanning resolution. Default Attachment Type Select the file format of an attachment. Default [From:] Address Enter your email address. Default [To:] Address Enter the recipient’s email address. Customization Field You can customize the from, to, or subject field.
Available Options for Email Alert Option Email Alert Setup Setup POP3 before SMTP Description IP Address or Host Sets the IP address or Host name. Name Primary SMTP Gateway Sets the primary SMTP gateway. SMTP Port Number Specifies the SMTP port number. This must be 25 or between 5000 and 65535. Enable Primary SMTP Auth Specifies the authentication method for outgoing e-mail. Primary SMTP Account Name Specifies the SMTP login user.
Option Email Alert Setup Description Email List 1 Sets acceptable e-mail addresses for the E-Mail Alert feature up to 255 alphanumeric characters. Email List 2 Sets acceptable e-mail addresses for the E-Mail Alert feature up to 255 alphanumeric characters. Select Alerts for List 1 • Supply Alert: Select the check box to receive an E-Mail Alert for consumables. • Paper Handling Alert: Select the check box to receive an E-Mail Alert for paper handling.
Available Options for LDAP Server Option LDAP Server Setup LDAP Server and Port Description Specifies the LDAP server address in IP address format of "aaa.bbb.ccc.ddd" or as a DNS host name up to 63 characters. And specifies the LDAP server port number up to 15 alphanumeric characters. Secure LDAP Connection Supports a method of securing LDAP communication via SSL. Search Root Directory Enters the top search level of the LDAP directory tree.
Copy Printer Settings Quickly clone the printer's settings to another printer or printers on the network just by typing each printer's IP address. NOTE: You must be a network administrator to use this feature. Printing Statistics Keep track of printing trends, such as paper usage and the types of jobs being printed. Set Password Dell Printer Configuration Web Tool (Embedded Web Service) can be locked by setting password.
Installing Software in Microsoft® Windows® Operating System Before you begin, ensure that your system meets the "Minimum Requirements". NOTE: For Microsoft Windows® 2000, Windows® XP, Windows Server® 2003 Server® 2008, Windows Vista®, Windows 7 and Windows Server® 2008 R2, the system administrator should install Dell software.
Installing Dell Software for Local Printing A local printer is a printer attached to your computer using a USB cable. If your printer is attached to a network instead of your computer, skip this step and go on to "Installing Dell Software for Network Printing". A printer driver is a software that lets your computer communicate with your printer. The procedure to install drivers depends on the operating system you are using.
4 Select Typical Installation to install the software and the User’s Guide. If you select Custom Installation, select the components to be installed. You can also change the destination folder. Click Next. NOTE: If your printer is not connected to the computer, the following printer not founder windows will appear.
5 When the installation is complete, you may print a test page. Click Finish to complete the installation and close the wizard. You are now ready to print. Network Installation Assigning an IP Address Before using the printer on the network, you must set an IP address, subnet mask, and gateway for the printer. If you want DHCP or BOOTP to automatically set the IP address, a DHCP or BOOTP server must exist on the network.
4 Select the printer you want to assign an MAC address to. The printer’s MAC address can be found on the Configuration page for the printer. 5 When you finish setting the IP address for the printer, exit the program. Installing Dell Software for Network Printing When you connect your printer to the network, you must first configure the TCP/IP settings for the printer. After assigning and verifying the TCP/IP settings, you are ready to install the Dell software on each network printer.
4 If you want to install the drivers on this computer for network operation, select Local Installation, and then click Next. If you want to install the Dell software on remote computers or network servers on the same network, select Remote Installation. The domain administrator’s ID and password are required. Select the client computer(s) in the same domain on a network and then click Next.
If you do not see your printer in the list, click Refresh to refresh the list or click Add Printer to add your printer to the network. To add the printer to the network, enter the port name and an existing IP address for the printer. If you want to install the printer on a server, select the I am setting up this printer on a server check box. 6 The screen displays the printer drivers installed on your computer.
7 Select Custom Installation. Click Next. If you select Typical Installation, go to step 9. 8 Select the components to be installed, and you can also change the destination folder. Click Next. 9 When the printer installation is complete, you may print a test page. Click Finish to complete the installation and close the wizard. You are now ready to print.
NOTE: For information about installing the wireless network interface card and configuring the network parameters, refer to Wireless Network Quick Install Guide.
Uninstalling Software You should remove the printer drivers if you are upgrading the software or if your driver installation fails. You can remove the software using the "Installing Software in Microsoft® Windows® Operating System" CD or the Windows uninstall option. NOTE: Close all programs before uninstalling software, and then restart your computer after uninstalling the software. 1 From the Start menu, select Programs Dell MFP Software Uninstall.
Using the Dell Toner Management System The Printer Status Monitor displays the status of the printer that is connected to the local network. Printer Ready, Printer Offline, Error-Check Printer, and the toner level or Toner Low alerts will for your printer. Printer Status Monitor The Printer Status Monitor screen launches when you send a print job to the printer. This only appears on the computer screen. Depending on the remaining toner level, the launched Printer Status Monitor screen is different.
Printer Settings Utility By using the Printer Settings Utility window, you can set up fax system data options, and create and edit Phonebook entries from your computer. When you install the software, the Printer Settings Utility is automatically installed. For information about installing the software, see "Installing Software in Microsoft® Windows® Operating System". To open the Printer Settings Utility: 1 From the Start menu, select Programs Printer Settings Utility.
The Directory Section Click the Phonebook or Address Book section and the Setting button to create and edit Phonebook or Emailbook entries. Phonebook entries Retrieve the Phonebook entries from the printer to the Printer Settings Utility. Allows you to edit a selected Phonebook entry. Modify a selected Phonebook entry. 68 Deletes a selected Phonebook entry. Downloads the Phonebook entries from the Printer Settings Utility to the printer.
The Fax Setting Section Click each item under Fax Setting to setup the fax configuration. The printer setup contains the printer ID and printer fax number. You can select Printer Setup, Toll Save, and Default Output Options. . Enter your printer ID. Enter your fax number. Click to send this cover page to the printer. The Setting Section Click the Setting section and select the power save from the drop-down list. You can select Power Save, Toner Save, and Emulation Type.
You can select Emulation Setting. If you want additional PCL fonts and PS fonts, select Store PCL Font and Macro in Emulation Setting. The Network(IPv4) Section Click the Network(IPv4) section and select the network environment from the drop-down list. You can select Configure Network and Print Network Configuration Page. Firmware Update Utility You can update your printer’s firmware using the Firmware Update Utility. 1 From the Start menu, select Programs Firmware Update Utility.
5 Click Update Firmware.
Set IP Address Utility This program is for the network IP setting using the MAC address which is the hardware serial number of the network printer card or interface. Especially, it is for the network administrator to set several network IPs at the same time. NOTE: You can only use Set IP Address when your printer is connected to a network. 1 Connect the network cable to your machine. 2 Print the Network Configuration page of the printer to see the current network configuration and MAC address.
Paper Handling Print Media Guidelines Storing Print Media Identifying Print Media Sources and Specifications Selecting an Output Location Loading Print Media in the Paper Tray Using the MPF (Multi purpose feeder) Setting the Paper Size Setting the Paper Type Setting the Paper Tray Tray Behavior
Print Media Guidelines Print media is paper, card stock, transparencies, labels, and envelopes. Your printer provides high quality printing on a variety of print media. Selecting the appropriate print media for your printer helps you to avoid printing problems. This chapter provides information on how to help you make print media selections, how to care for the print media, and how to load it in the tray 1, optional tray 2, or MPF.
Moisture Content The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original wrapper until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance. Grain Direction Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either long grain, running the length of the paper, or short grain, running the width of the paper.
Unacceptable Paper The following papers are not recommended for use with the printer: • Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless copy paper (CCP), or no carbon required (NCR) paper • Preprinted papers with chemicals that may contaminate the printer • Preprinted papers that can be affected by the temperature in the printer fuser • Preprinted papers that require a registration (the precise print location on the page) greater than ±
Selecting Preprinted Forms and Letterhead paper Use the following guidelines when selecting preprinted forms and letterhead paper for the printer: • Use long grain papers for best results. • Use only forms and letterheads printed using an offset lithographic or engraved printing process. • Choose papers that absorb ink, but do not bleed. • Avoid papers with rough or heavily textured surfaces. Use papers printed with heat-resistant inks which have been designed for use in xerographic copiers.
Printing on a Letterhead paper Check with the manufacturer or vendor to determine whether the preprinted letterhead paper that you have chosen is acceptable for laser printers. Page orientation is important when printing on a letterhead paper. Use the following table for help when loading a letterhead paper in the print media sources.
Selecting Prepunched Paper Prepunched paper brands can differ in the number and placement of holes and in manufacturing techniques. Use the following guidelines to select and use prepunched paper: • Test paper from several manufacturers before ordering and using large quantities of pre-punched paper. • Paper should be punched at the paper manufacturer and not drilled into paper already packaged in a ream. Drilled paper can cause jams when multiple sheets feed through the printer.
• To achieve the best possible print quality, use only high-quality envelopes that are designed for use in laser printers. • For best performance, use envelopes made from 75 g/m2 (20 lb bond) paper. You can use up to 90 g/m2 (24 lb bond) weight for the MPF as long as the cotton content is 25 percent or less. • Use only new, undamaged envelopes.
NOTE: You can improve the printing quality of envelopes by pulling down the rear door to open and pushing the two blue pressure levers down. This instruction will be especially helpful for DL and C5 size envelopes. • A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes. Labels Your printer can print on many labels designed for use with laser printers. These labels are supplied in letter size, A4 size, and legal size sheets.
• Remove a 0.125 in. (3 mm) strip from the leading edge to prevent labels from peeling inside the printer. • Portrait orientation is preferred, especially when printing bar codes. • Do not use labels that have exposed adhesive. Card Stock Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can significantly affect print quality.
Identifying Print Media Sources and Specifications The following tables provide information on standard and optional sources, including the print media sizes that you can select from the paper size menu and supported weights. NOTE: If you use a print media size not listed, select the next larger size.
Legend Dimensions Paper Tray (tray 1 MPF and optional tray 2) Duplex printing 7.17 x 10.1 in. Y Y - Y Y - Y Y Y Y Y Y Y Y - Y Y Y Y Y Y - Y - - Y - - Y - - Y - - Y - 3 x 5 in. to 8.5 x 14 in. - Y - Y- indicates Support Print Media Size JIS B5 (182 x 257 mm) ISO B5 6.93 x 9.84 in. (176 x 250 mm) Letter 8.5 x 11 in. (215.9 x 279.4 mm) Legal 8.5 x 14 in. (215.9 x 355.6 mm) Executive 7.25 x 10.5 in. (184.2 x 266.7 mm) Oficio 8.5 x 13.5 in.
Print Media Supported Print Media (Paper) Types Paper Tray (tray 1 and optional tray 2) MPF Plain, Thin, Recycled, Letterhead Y Y Thick, Bond, Preprinted, Colored Y Y Card Stock - Y Transparencies - Y Labels - Y Dual-web and Integrated Labels - Y Envelopes - Y Print Media Types and Weights Print Media Paper Card stock-maximum (grain long)a Card stock-maximum (grain short)a Transparenciesb Type Print Media Weight Tray 1 and Optional Tray 2 MPF Xerographic or business paper 60-90
Print Media Labels-maximum Type Paper Print Media Weight Tray 1 and Optional Tray 2 MPF - 163 g/m2 (43 lb bond) Dual-web paper - 163 g/m2 (43 lb bond) Polyester - 163 g/m2 (43 lb bond) Vinyl - 163 g/m2 (43 lb liner) Integrated Forms Pressuresensitive area (must enter the printer first) - (36-40 lb bond) Paper base (grain long) Envelopes 100% Cotton Content Maximum Weight24 lb a b 86 Sulfite, wood-free or up to 100% cotton bonds 135-140 g/m2 - Grain short is preferred for papers ove
Selecting an Output Location The printer has two output locations; the output tray (face down) and the rear door (face up). Rear Door Output Tray To use the output tray, ensure that the rear door is closed. To use the rear door, open it. NOTE: If paper coming out of the output tray has problems, such as excessive curl, try printing to the rear door. NOTE: To avoid paper jams, do not open or close the rear door while the printer is printing.
Printing to the Output Tray (Face down) The output tray collects printed paper face-down, in the correct order. The tray should be used for most print jobs. If necessary, expand the paper output extension to keep the print media from falling off the output tray. Printing to the Rear Door (Face up) Using the rear door, the paper comes out of the printer face up. Printing from the MPF to the rear door provides a straight paper path. Using the rear door might improve the output quality with special materials.
Loading Print Media in the Paper Tray You can load approximately 250 sheets of plain paper in the tray 1 or the optional tray 2. If you purchased the optional tray 2, see "Installing an Optional Tray 2" for installing instructions. For faxing, you can use A4, letter or legal paper only. For copying or printing, you can use many different types and sizes of paper; see "Identifying Print Media Sources and Specifications". Follow these instructions to load print media into the tray 1 or optional tray 2.
Using the MPF (Multi purpose feeder) Use the MPF to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray. Postcards, 3.5 by 5.83 in. (index) cards and other custom-sized materials can be printed with this printer. The minimum size is 3.0 by 5.0 in. (76 by 127 mm) and the maximum size is 8.5 by 14 in. (216 by 356 mm). Acceptable print materials are plain paper with sizes ranging from 3.0 by 5.0 in.
3 Load the print material with the side to be printed on facing up. Depending on the paper type you are using, keep the following loading method: 4 • Envelopes: load them with the flap side down and with the stamp area on the top left side. • Transparencies: load them with the print side up and the top with the adhesive strip entering the printer first. • Labels: load them with the print size up and the top short edge entering the printer first.
5 After loading paper, set the paper type and size for the MPF. See "Setting the Paper Type" for copying and faxing or "Paper Tab" for Computer printing. NOTE: The settings made from the printer driver override the settings on the operator panel. CAUTION: Ensure that the rear door opens when you print on transparencies. If not, they may tear while exiting the machine. 6 After printing, fold away the paper support extension and close the MPF.
Setting the Paper Size After loading paper in the paper tray, you need to set the paper size from the operator panel. This setting will apply to Fax and Copy modes. For Computer printing, you need to select the paper type in the application program you use. 1 Press Setup Machine Setup from the main screen. 2 Press the Next ( 3 Press the up/down arrows to select Paper Setup. 4 Press the up/down arrows to select the paper tray you want to use.
Setting the Paper Tray This feature allows you to select the tray and paper that you want to use for a printing job. Paper size and paper tray are adjusted here. Setting the Tray linking If tray 1 and tray 2 are filled with letter size paper, when tray1 is empty and this option is On, then the machine continues printing using the paper in tray 2. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Tray Behavior.
Setting the paper feeding flow 1 Press Setup 2 Press the Next ( 3 Press the up/down arrows to select Tray Behavior. 4 Press the up/down arrows to select Configure MPF. 5 Press the left/right arrows to select the paper tray you are using. 6 Machine Setup from the home screen. ) button. • Tray Mode: When sending a print job from the computer, the printer uses paper in the tray which you have already set in Printer properties. In this mode the MPF is treated as another paper tray.
Tray Behavior Tray Linking Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple sources. The printer automatically links the trays; when one tray is not available for paper empty or mismatch, the printer will use the next available linked tray to feed print media for the printing.
MPF MPF can be configured to behave in Tray Mode or in Bypass Mode by setting the Configure MPF menu in the operator panel. Bypass Mode In this mode the printer pulls the paper from MPF first unless it is closed or empty. MPF gets the highest priority and pulls whatever media is present in the MPF. NOTE: You can use this feature in print and copy job. Tray Mode In this mode the MPF is treated as another paper tray.
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Printing Printing a Document Printer Settings Printing Multiple Pages on One Sheet of the Paper Fitting Your Document to a Selected Paper Size Printing Posters Change Percentage of Your Document Printing Booklets Printing on Both Sides of Paper Using Watermarks Using Overlays
Printing a Document Your printer prints documents using the Printer Control Language (PCL) or PostScript (PS) printer driver. When you install the Dell software, your printer automatically installs the PCL printer driver. Installing the PS printer driver is optional. See "Installing Dell Software for Local Printing". The drivers provided with your printer allow a wide variety of options. Use the chart below to determine which print driver is best suited for the job.
Ensure that your printer is selected. ▲ Windows XP 3 Select the printer driver that you want to use from the Print window. 4 To take advantage of the printer features provided by your printer, click Preferences or Properties, depending on the program or operating system in the above window and go to step 5. If you see Setup, Printer or Options, click that button instead. Then click Properties on the next screen. 5 Click OK to close the printer properties window.
Canceling a Print Job There are two ways to cancel a print job: To stop a print job from the operator panel: Press Cancel ( ). Your printer finishes printing the page in progress and deletes the rest of the print job. Pressing the button cancels only the current job. If more than one print job is in the printer’s memory, you need to press the button once for each job.
▲ Windows XP Printer Settings You can use the printer properties window, which allows you to access all of the printer options you may need when using your printer. When the printer properties are displayed, you can review and change any settings needed for your print job. The printer properties window may differ, depending on the printer driver you select and your operating system. For details about selecting a printer driver, see "Printing a Document".
Basic Tab The Basic tab provides options for you to adjust how the document appears on the printed page. The Layout Options section includes advanced printing options, such as Multiple Pages Per Side and Poster Printing. ➊ The preview image shows the sample page with the settings you currently specified. ➋ ➌ ➍ Property ➊ Orientation Description Orientation allows you to select the direction in which information is printed on a page. • Portrait prints across the width of the page, letter style.
Property Description ➋Quality You can select the printing resolution by choosing from Best or Normal. The higher the setting, the sharper the clarity of printed characters and graphics. Higher settings may increase the time it takes to print a document. ➌Layout Options Layout Options allows you to select advanced printing options. For details, see "Printing Multiple Pages on One Sheet of the Paper", "Printing Posters" and "Printing Booklets".
Property ➋ Size Description The Size option allows you to choose the size of paper loaded in the paper tray. If the required size is not listed in the Size box, click Edit.... When the Custom Paper Size Setting window appears, set the paper size and click OK. The setting appears on the list so that you can select it. Enter the custom name you want to use. Enter the paper size. ➌ Source Ensure that Source is set to the corresponding paper tray. ➍ Type Ensure that Type is set to Printer Default.
Graphic Tab Use the following graphic options to adjust the print quality for your specific printing needs. Click the Graphic tab to display the properties shown below.
Property ➊ Font / Text Description All Text Black When the All Text Black option is checked, all text in your document is allowed to print solid black, regardless of the color it appears on the screen. When it is not checked, colored text is allowed to print in shades of gray. Advanced True Type Options determines what the driver tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document.
Property Description ➋ Toner Save Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality. NOTE: You also change Toner Save in the Printer Settings Utility. ➌ Graphic This feature is available only when using the PostScript (PS) driver. Controller ➍ PostScript Options Negative Effect: allows users to print a negative of image by reversing the values for black and white.
Advanced Tab Click the Advanced tab to access the following features: ➊ ➋ ➌ ❹ Property 110 Description ➊ Watermark You can create a background image of text to print on each page of your document. See "Using Watermarks". ➋ Overlay This feature is available only when using the PostScript (PS) driver. Overlays are often used to take the place of preprinted forms and letterhead paper. See "Using Overlays".
Property ➌ Output Options Description Print Order You can set the sequence for the pages to print. Select the print order from the drop-down list. • Normal: Your printer prints all pages from the first page to the last page. • Reverse All Pages: Your printer prints all pages from the last page to the first page. • Print Odd Pages: Your printer prints only the odd pages of the document. • Print Even Pages: Your printer prints only the even pages of the document.
Using a Presets Setting The Presets option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Presets item: 1 Change the settings on each tab, as needed. 2 Enter a name for the item in the Presets input box. 3 Click Add ( ). To use a saved setting, select it from the Presets drop-down list. The machine is now set to print according to the setting you selected.
Printing Multiple Pages on One Sheet of the Paper You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can print up to 16 pages on one sheet. 1 When you change the print settings from your software application, access the printer properties. 2 From the Basic tab, choose Multiple Pages Per Side on the Type drop-down list.
5 Click the Paper tab and select the paper source, size, and type. 6 Click OK and print the document. Change Percentage of Your Document You can scale your print job on a page. 1 When you change the print settings from your software application, access the printer properties. 2 From the Paper tab. 3 Enter the scaling rate in the Percentage input box. You can also click the 114 or button. 4 Select the paper source, size, and type. 5 Click OK and print the document.
Fitting Your Document to a Selected Paper Size You can scale your print job to any selected paper size regardless of the original document size. This can be useful when you want to check fine details on a small document. 1 When you change the print settings from your software application, access the printer properties. 2 From the Paper tab. 3 Select the paper size you want from the Fit to Page. 4 Select the paper source, size, and type. 5 Click OK and print the document.
Printing Posters You can print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1 When you change the print settings from your software application, access the printer properties. 2 From the Basic tab, select Poster Printing in the Type drop-down list. 3 Select the page layout you want. Specification of the page layout: ▲ 2x2 • • • 4 Poster 2x2: Document will be enlarged and be divided into 4 pages.
Click the Paper tab and select the paper source, size, and type. 6 Click OK and print the document. You can complete the poster by reconstructing the results. 5 Printing Booklets This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet. 1 When you change the print settings from your software application, access the printer properties.
Printing on Both Sides of Paper Your printer prints on both sides of the paper automatically. Before printing, decide on which edge you will be binding your finished document. The binding options are: • Long Edge, which is the conventional layout used in book binding. • Short Edge, which is the type often used with calendars. 2 2 3 2 3 2 5 5 3 5 3 5 ▲ Long Edge ▲ Short Edge NOTE: Do not print on both sides of labels, transparencies, envelopes, or thick paper.
4 Click the Paper tab and select the paper source, size and type. 5 Click OK and print the document. Your printer prints on both sides of the paper automatically. Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined watermarks that come with your printer.
Preview image 3 Click OK and start printing. Creating a Watermark 1 When you change the print settings from your software application, access the printer properties. 2 Click the Advanced tab and click Edit... in the Watermark section. The Edit Watermarks window appears. 3 Enter the text message you want to print in the Watermark Message box. The message displays in the preview image window. The preview image is provided so that you can see how the watermark will appear on the printed page.
3 Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options. 4 Click Update to save the changes. 5 Click OK. Deleting a Watermark 1 When you change the print settings from your software application, access the printer properties. 2 Click the Advanced tab and click Edit... in the Watermark section. The Edit Watermarks window appears. 3 Select the watermark you want to delete on the Current Watermarks list and click Delete. 4 Click OK.
Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead.
4 In the Edit Overlays window, click Create. 5 In the Save As window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\FormOver). 6 Click Save. You can see the name in the Overlay List. 7 Click OK or Yes until you complete creating. The file is not printed out; it is stored in your computer. Using a Page Overlay After an overlay has been created, it is ready to be printed with your document.
4 Select the desired overlay from the Text drop-down list box. 5 If the overlay file you want does not appear in the Text drop-down list, select Edit... from the list and click Load. Select the overlay file you want to use. If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Load window. After you select the file, click Open. The file is now shown in the Overlay List box and is available for printing.
Deleting a Page Overlay You can delete page overlays that are no longer used. 1 In the printer properties window, click the Advanced tab. 2 Click Edit... in the Overlay section. 3 Select the overlay you want to delete from the Overlay List box. 4 Click Delete. 5 When a confirming message window appears, click Yes. 6 Click OK until you exit the Print window.
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Copying Loading Paper for Copying Selecting the Paper Tray Preparing a Document Loading an Original Document Making Copies Setting Copy Options Using Special Copy Features Printing Copies on Both Sides of Paper Preparing a Document
Loading Paper for Copying The instructions for loading print materials are the same whether you are printing, faxing, or copying. For further details, see "Loading Paper" for loading paper in the paper tray and "Using the MPF (Multi purpose feeder)" for loading paper in the multi purpose tray. Selecting the Paper Tray After loading the print media for copy output, you have to select the paper tray that you will use for the copy job. 1 Press Copy from the home screen.
– Corner damage caused by excessive stapling/removal. • Remove all staples and paper clips before loading documents. • Ensure that any glue, ink or correction fluid on the paper is completely dry before loading documents. • Do not load documents containing different sizes or weights of paper. • Do not load booklets, pamphlets, transparencies or documents having other unusual characteristics.
2 Adjust the document width guides to the correct document size. Ensure that the bottom of the document stack matches the paper size marked on the document input tray. For detailed guidelines for preparing an original document, see "Preparing a Document". To load the document in the document glass: 130 1 Open the document cover. 2 Place the document face down on the document glass and align it with the registration guide on the top left corner of the glass.
For detailed guidelines for preparing an original document, see "Preparing a Document". 3 Close the document cover. NOTE: If you are copying a page from a book or magazine, lift the cover until its hinges are caught by the stopper and then close the cover. If the book or magazine is thicker than 30 mm, start copying with the cover open. NOTE: Leaving the cover open while copying may affect the copy quality and toner consumption. Making Copies NOTE: A computer connection is not required for copying.
Setting Copy Options The Manual Copy menus on the operator panel let you customize all the basic copy options; number of copies, copy size, contrast and image quality. Set the following options for the current copy job before pressing Start ( ) to make copies. NOTE: If you press AC while you set the copy options, all of the options you have set for the current copy job will be canceled and return to their default status. Or, they automatically return to their default status after copying.
Contrast Adjust the contrast to make the copy lighter or darker than the original. 1 Press Copy from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Contrast. 4 Press the left/right arrows to select the contrast you want. ) button. Original Size You can set the size of a copied image, when you copy original documents from the documents glass or the DADF. 1 Press Copy from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Original Size.
Using Special Copy Features NOTE: Some features may not be available depending on where you loaded the document, on the document glass or in the DADF. NOTE: The menu items of Collate Copy, 2 up, and 4 up may be available only when you loaded the document in the DADF. You can use the following copy features using the Copy menu: 134 • ECO Copy: The eco feature allows you to save print resources and leads you to eco-friendly copy. See "ECO Copying". • Book Copy: Use this feature to copy.
ECO Copying You can cut toner consumption and paper usage. To make the ECO copying: 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Copy from the home screen. 3 Press the left/right arrows to select ECO Copy. 4 Press Options. 5 Press the up/down arrows to select in an environment friendly option.
6 If necessary, customize the copy settings including number of copies, contrast, original size, and original type. See "Setting Copy Options". 7 Press 8 Press Start ( ). (on the touch screen or the operator panel) to go to the upper menu. NOTE: You can cancel the copy job at any time. Press , and the copying will stop. Collate Copying This special copy mode can be applied when you load a document using only the DADF.
Clone Copying This special copy mode can be applied when you load a document using only the document glass. If a document is detected on the DADF, the Clone copying feature does not work. NOTE: You cannot adjust the copy size using the Zoom menu while making a clone copy. To make the Clone copying: 1 2 3 4 5 6 Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". Press Copy from the home screen.
ID Copying When you copy using this feature, the printer prints one side on the upper half of the paper and the other side on the lower half without reducing the original. This feature is helpful for copying a small-sized document, such as a name card. If the original document is larger than the printable area, some portions may not be printed. This special copy mode can be applied when you load a document using only the document glass.
2-up or 4-up copying (N-up) 2 The machine reduces the size of the original images and prints 2 or 4 pages onto one sheet of paper. This special copy mode can be applied when you load a document using only the DADF. NOTE: You cannot adjust the copy size using the Zoom menu for making a 2 Up or 4 Up copy. Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document".
• 1->2 Side Long Edge: Prints pages to be read like a book. • 1->2 Side Short Edge: Prints pages to be read by flipping through it like a note pad. • 2->1 Side Long Edge: Scans both sides of the originals and prints each of them on a separate sheet. • 2->1 Side Short Edge: Scans both sides of the originals and prints each one on a separate sheet, but the information on the back side of the printout is rotate 180°.
Scanning Scanning Overview SmarThru Office Scanning Using Dell Scan Manager Scanning to a PC Application Scanning and Sending an Email Scanning and Sending to SMB Server Scanning and Sending to FTP Server Scanning and Sending Custom Email Scan to Fax Server Scanning Using the Windows Image Acquisition (WIA) Driver Scanning to the USB Memory Managing the USB Memory Scan to Email Setup Scanning by a network connection Setting up Address Book Group Numbers Changing Default Settings
Scanning Overview Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer. Then you can fax or email the files, upload them to your website, or use them to create projects that you can print. The scanning methods are scan to email, scan to computer (local and network), and scan to USB. Use your Dell 2355dn Laser MFP to convert pictures and text into editable images on your computer.
4 The SmarThru Office appears. For more information about SmarThru Office, click SmarThru Office help SmarThru Office help. The SmarThru Office help window appears; you can view on screen help supplied on the SmarThru Office program. NOTE: Click the SmarThru Office icon SmarThru Office launcher. in the tray area of the Windows taskbar to activate the NOTE: Follow the steps below to uninstall SmarThru Office. Before you begin the uninstall, ensure that all applications are closed on your computer.
3 Scan Setting window opens. ➊ ➋ ➌ ➍ Property Description ➊ Select Scanner Allows you to select the scanner. ➋ Select Profile Allows you to save settings frequently used for future use. Click New Profile to save the setting. ➌ Scan Settings Allows you to customize settings for Scan Size and Paper Source. ❹ Allows you to customize settings for File Name and location to send scanned data. Scan To NOTE: Click Advanced button to set more scan options. 4 Set scan settings and click Scan.
3 Select the file you want to print. 4 Select the machine you want to use for printing. 5 Click Print to start the job. Sending a File via Fax You can fax while working on SmarThru Office. 1 Click the SmarThru Office icon SmarThru Office launcher. 2 Click the faxing icon 3 Set fax settings and click Send Fax. in the tray area of the Windows taskbar to active the to open the printing window. • Select Fax Machine: Choose whether the machine is connected locally or via network.
Scanning Using Dell Scan Manager About Dell Scan Manager You just walk to the machine with the originals and scan them from the control panel, then the scanned data will be stored in the connected computers My Document folder. When the setup installation is completed, then you have installed the Dell Scan Manager on your computer already. This feature can be used via the local connection or the network connection.
3 4 In the Set Scan Button window, select the scan setting option. • Scan Destination: You can change the add or delete application programs and file format. • Scan Property: You can change the saving destination, resolution, color, and scan size. Press OK after the setting is done.
Scanning to a PC Application 1 Load the document(s) face up with top edge in first into the DADF (Duplex Automatic Document Feeder). OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Scan from the main screen. 3 Press Local PC or Network PC. 4 Press the Next ( 5 Press the up/down arrows until the application program you want. ) button.
8 The selected application window opens. Adjust the scan settings and scan. For details, please refer to the user’s guide of the application. NOTE: If you selected My Document scanned image is saved in computer's My Document → My Pictures → Dell folder. NOTE: You can use Twain driver to scan quickly in Dell Scan Manager program. Scanning and Sending an Email 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass.
Scanning and Sending to SMB Server Select the folder and share it with the machine in order to receive the scanned file. You need to set the SMB server setting from the Embedded Web Service before following the next steps. See "Setting up an SMB server". 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Scan from the home screen.
Scanning and Sending to FTP Server Select the folder and share it with the machine in order to receive the scanned file. You need to set the FTP server setting from the Embedded Web Service before following the next steps. See "Setting up an FTP server" 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Scan from the home screen.
Scanning and Sending Custom Email 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Scan from the home screen. 3 Press the left/right arrows to select Custom Email. 4 Press the Next ( 5 Press each tab to enter the email address or title. ) button. • From: Sender's address.
Scan to Fax Server Fax server will decipher the fax/e-mail data to send out the job. The e-mail is automatically processed by fax server and sent to the given recipient. First, the printer sends the scanned data to the fax server. Then, the fax server uses PSTN to send a fax/e-mail data to recipient. To use fax server features as scan to e-mail, you first need to configure the network settings. See "Dell Printer Configuration Web Tool" for network parameters. 1 Press Scan from the home screen.
Scanning Using the Windows Image Acquisition (WIA) Driver Your printer also supports the WIA driver for scanning images. WIA is one of the standard components provided by Microsoft Windows XP/Server 2003/Server 2008/Vista/7 and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver enables you to scan an image and easily manipulate those images without using additional software. NOTE: The WIA driver works only on Windows XP/Server 2003/Server 2008/Vista/7.
Scanning to the USB Memory You can scan a document and save the scanned image on the USB memory. There are two ways of doing this: you can scan to the USB Memory using the default settings, or you can manually select your own settings. About USB Memory USB memory is available with various memory capacities to give you enough space to store documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want to take with you.
Scanning Using the Default Settings 1 Insert the USB memory key into the USB memory port on your printer. NOTE: Insert the USB memory key as soon as the pop-up window appears. 2 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 3 Press Scan from the home screen. 4 Press the left/right arrows to select USB.
Changing the Scan Feature Settings The following table shows the options you can select. Original Type Original Size Resolution Color Format Duplex Text, Text & Photo, Photo Letter, A4, Executive, Statement, JIS B5, A5, A6 100, 200, 300, 600 Color, Gray, Mono JPEG, BMP, TIFF, PDF, Single-TIFF, Multi-TIFF Off, Short Edge, Long Edge NOTE: 600 dpi resolution is available in color scanning only when additional memory DIMM is installed. 1 Press Scan from the home screen.
Managing the USB Memory You can delete image files stored in the USB memory one by one or all at once by formatting the memory. Deleting an Image File To delete an image file that you scanned and saved on your USB memory stick. 1 Insert the USB memory key into the USB memory port on your printer. NOTE: Insert the USB memory key as soon as the pop-up window appears. OR Press the button from the home screen. 2 Press File Manage.
Printing from the USB Memory Key You can print files stored in the USB memory key. TIFF, BMP, JPEG, PDF, and PRN file formats are supported. NOTE: PDF files generated by this printer, and TIFF 6.0 files are available. 1 Insert the USB memory key into the USB memory port on your printer. NOTE: Insert the USB memory key as soon as the pop-up window appears. OR Press the button from the home screen. 2 Press Print From. 3 Press the up/down arrows to select the folder or file you want.
Scan to Email Setup To use e-mail features such as Scanning to E-mail and Fax Forward to E-mail addresses, you first need to configure the network settings and set up your e-mail account. See "Setting Up a Network-connected Printer" for network parameters. Setting up the Email Account 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Email Setup. 4 Press the up/down arrows to select the menu item you want.
Option Description Email Forward You can set the printer to forward all of the outgoing or incoming faxes to specified e-mail addresses. See "Fax Forward to E-mail addresses". Control Access You can protect the Email Setup feature with a passcode. a If you want to use the host name in SMTP server, you must set the DNS server first. Scanning by a network connection If you have connected your machine to a network and set up network parameters correctly, you can scan and send images over the network.
Setting up an e-mail account To scan and send an image as an email attachment, you need to set up network parameters using Embedded Web Service. 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Email Settings 3 Enter the server port number, from 1 to 65535. SMTP Server Setup. The default port number is 25. 4 Put a check mark in SMTP Requires Authentication to require authentication.
Setting up an FTP server To use an FTP server, you need to set up parameters to access the FTP servers using Embedded Web Service. 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Scan to Server Settings 3 Click Add. 4 Select the index number, from 1 to 20. 5 Enter a name in Alias for the Setup for the corresponding Server List entry. This name will be displayed on your machine. 6 Select IP Address or Host Name.
Available Options for LDAP Server Option LDAP Server Setup LDAP Server and Port Description Specifies the LDAP server address in IP address format of "aaa.bbb.ccc.ddd" or as a DNS host name up to 63 characters. And specifies the LDAP server port number up to 15 alphanumeric characters. Secure LDAP Connection Support a method of securing LDAP communication via SSL. Search Root Directory Enter the top search level of the LDAP directory tree.
Setting up an e-mail alert To configure detailed settings for email alert. 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Email Settings → Email Alert Setup. 3 Enter the item you want appears. 4 Click Submit. NOTE: This feature is available only when DNS server is correctly set up. Available Options for Email Alert Option Email Alert Setup Description IP Address or Host Sets the IP address or Host name.
Option Setup POP3 before SMTP POP3 Server and Porta Description Specifies the POP3 server address in IP address format of "aaa.bbb.ccc.ddd" or as a DNS host name up to 63 characters. And specifies the POP3 server port number up to 15 alphanumeric characters. POP3 User Namea Specifies the POP3 account user name.Up to 63 alphanumeric characters, periods, hyphens, under bars, and at symbols (@) can be used. If specifying more than one address, separate them using commas.
Setting up Address Book You can set up your Address Book with the email addresses that you use frequently. You can then easily and quickly enter email addresses by entering the name you have assigned in the Address Book. Registering local email numbers You can set up Address Book with the email addresses you use frequently via Embedded Web Service and then easily and quickly enter email addresses by entering the location numbers assigned to them in Address Book.
3 Press the up/down arrows to select Email/Fax List. 4 Press Email List 5 Press Individual. 6 To delete the selected address, press the delete. View List. mark next to the e-mail address you want to OR To edit the e-mail address, press the name or e-mail address and edit the name or e-mail address using the keyboard. 7 Press or when the confirmation window appears. 8 Press the home icon ( ) to return to the Standby mode.
4 Press Email List View List. 5 Press Group. 6 Press the 7 Enter Name in the field with the pop up keyboard and select Speed Dial using the left/right arrows or keypad. 8 Press the Group Members 9 Select an entry using the up/down arrows from e-mail address list. Add. button 10 Press 11 Press 12 Press the home icon ( Email List. until confirmation window appears. or . ) to return to the Standby mode. Deleting a Group Number 1 Press Setup Machine Setup from the home screen.
9 10 To add the e-mail address, press the up/down arrows to select the e-mail address you wand add. To delete the e-mail address, press the mark next to the e-mail address you want to delete. Press the home icon ( ) to return to the Standby mode. Printing Address Book You can check your email address book list by printing it on the paper. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Email/Fax List. 4 Press Email List ) button. Print.
Networking About Sharing the Printer on a Network Setting Up the Locally Shared Printer Setting Up a Network-connected Printer
About Sharing the Printer on a Network Locally-shared Printer You can connect the printer directly to a selected computer, which is called the “host computer” on the network. The printer can then be shared by other users on the network through a Windows 2000, XP, Server 2003, Server 2008, Vista, Windows 7, or Server 2008 R2 network printer connection. Wired Network-connected Printer Your printer has a built-in network interface. For details, see "Connecting the printer to the Network".
4 If you are using Windows Vista, you may be prompted to change the sharing options before you can continue. Press the Change Sharing Options button, and the press Continue on the next dialog box. 5 For Windows 2000, check the Shared As box. For Windows XP/Server 2003/Server 2008/Vista/ 7 / Server 2008 R2, check the Share this printer box. 6 Fill in the Share Name field. 7 Click Additional Drivers, and select the operating systems of all network clients printing to this printer. 8 Click OK.
Install the Shared Printer on Client Computers Point and Print This method is the best use of system resources. The print server handles driver modifications and print job processing. This lets network clients return to their programs much faster. If you use the Point and Print method, a subset of driver information is copied from the print server to the client computer. This is just enough information to send a print job to the printer. 1 Right-click the Start button and point to Explore.
For example: \\\ The print server host name is the name of the print server computer that identifies it to the network. The shared printer name is the name assigned during the print server installation process. 5 Click OK. If this is a new printer, you may be prompted to install a printer driver.
Setting Up a Network-connected Printer You must set up the network protocols on the printer to use it as your network printer. Protocols can be set up by the following two methods: 1 Via Network Administration Programs You can configure your printer’s print server settings and manage it via the following programs: • Set IP Address Utility: A utility program allowing you to find your network printer and manually configure the addresses for use with the TCP/IP protocol.
Item Requirements Network Protocols TCP/IPv4, IPv6 (DHCP, DNS, 9100, LPR, SNMP, HTTP, IPSec), EtherTalk, Novell NetWare NDPS services via TCP/IP & IPP on 5.x, 6.x, DHCP, BOOTP, SLP, SSDP, Bonjour (Rendezvous), DDNS, WINS, TCP (Port 2000), LPR (Port 515), Raw (Port 9100), SNMPv1/2/3, HTTP, Telnet, SMTP (E-mail Notification) Dynamic Addressing Server DHCP, BOOTP Printing a Network Configuration Page The Network Configuration page shows how the network interface card on your printer is configured.
Configuring TCP/IP • Static Addressing: TCP/IP address is assigned manually by the system administrator. • Dynamic Addressing BOOTP/DHCP (default): TCP/IP address is assigned automatically by a DHCP or BOOTP server on your network. NOTE: Only the system administrator can set the IP address forTCP/IP (IPv6). Setting TCP/IP To enter the TCP/IP setting from your printer’s operator panel, take the following steps: 1 Press Setup Machine Setup from the home screen.
Dynamic Addressing (BOOTP/DHCP) To assign the TCP/IP address automatically using a DHCP or BOOTP server on your network. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Network Setup. 4 Press the up/down arrows to select TCP/IP (IPv4). 5 Press the up/down arrows to select Set IP Address. 6 Select Configuration and press the left/right arrows to select DHCP. ) button.
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Faxing Setting the Printer ID Setting the Time and Date Setting Daylight Savings Time Changing the Clock Mode Setting Sounds Toll Save Mode Setting up the Fax System Sending a Fax Receiving a Fax Automatic Dialing Other Ways to Fax Additional Features Fax Data Back-up
Setting the Printer ID In most countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your printer. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Initial Setup. 4 Press the up/down arrows to select Machine ID. 5 Enter the Fax and ID field using the pop-up keyboard.
Setting Daylight Savings Time If your country switches to Daylight Savings Time each year, use this procedure to automatically switch to Daylight Savings Time and to Standard time. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Initial Setup. 4 Press the up/down arrows to select Day Light Saving. 5 Press the left/right arrows to select Manual. 6 Enter the Start Time and End Time each using the up/down arrows.
Setting Sounds Speaker, Ringer, Dial Tone, Fault, Conflict, and Selection 1 Press Setup 2 Press the Next ( 3 Press the up/down arrows to select Initial Setup. 4 Press the up/down arrows to select Sound & Volume. 5 Press the up/down arrows to select the appropriate option you want. 6 Machine Setup from the home screen. ) button. • Speaker: Turns On or Off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means Comm.
7 Press the home icon ( ) to return to the Standby mode. Once Toll Save mode is activated, your printer stores all of the documents to be faxed into its memory and sends them at the programmed time. To turn Toll Save mode off, follow steps 1 and 5 in "Toll Save Mode" and then press the left/right arrows until Off displays. Setting up the Fax System Changing the Fax Setup Options 1 Press Setup Machine Setup from the home screen.
Option Description Receive Mode You can select the default fax receiving mode. • Fax mode (automatic receive mode): The printer answers an incoming call and automatically goes into receive mode. The number of rings before the printer answers can be set in the Ring to Answer option. If the user memory is full, the printer can no longer receive any incoming fax. Secure free memory to resume by canceling Priority Send or printing received faxes.
Option Description Discard Size When receiving a document as long as or longer than the paper installed in your printer, you can set the printer to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size. When the document is within the margin and the Auto Reduction feature is turned on, the printer reduces the document to fit it onto the appropriate sized paper and discarding does not occur.
Sending a Fax Adjusting the Document Contrast Use the Contrast setting to fax your documents lighter or darker. 1 Press Fax from the home screen. 2 Press the Options or Next ( 3 Press the up/down arrows to select Contrast. 4 Press the left/right arrows to select the contrast mode you want. ) button. • Lighter works well with dark print. • Normal works well with standard typed or printed documents. • Darker works well with light print or faint pencil markings.
Sending a Fax Manually 1 Load the document(s) face up with top edge in first into the DADF (Duplex Automatic Document Feeder). OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Fax Manual Send from the home screen. 3 Press the Next ( 4 Press the Direct Input or Fax List. 5 If necessary, adjust the document contrast and resolution to suit your fax needs.
Sending a Fax Automatically You need to set fax phone number from the Setup Machine Setup Next ( Default Setting Fax Default Auto Send before following the next steps. 1 ) Load the document(s) face up with top edge in first into the DADF (Duplex Automatic Document Feeder). OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Fax Auto Send from the home screen.
Sending a Fax Directly 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 2 Press Fax from the home screen. 3 Press the left/right arrows to select On Hook Dial. 4 If necessary, adjust the document contrast and resolution to suit your fax needs.
Automatic Redialing When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number. The redial time depends on the country's factory default setting. To change the time interval between redials and the number of redial attempts, see "Available Fax Defaults Options". Redialing fax number When you want to redial the last fax number you have sent, you can use this feature. 1 Load the document(s) face up with top edge in first into the DADF.
Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-sized paper. For details about loading paper, see "Loading Paper". For details about setting the paper type and size in the tray, see "Setting the Paper Type" and "Setting the Paper Size". Receiving Automatically in the Fax Mode Your printer is preset to the fax mode at the factory.
The printer receives the document. Press the buttons slowly in sequence. If you still hear the fax tone from the remote printer, try pressing *9* once again. *9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you choose. The code should be one digit. For details on changing the code, see "Available Fax Defaults Options".
When the DRPD feature is set up, the DRPD option is available in the Receive Mode menu. To receive faxes in the DRPD mode, you need to set the menu to DRPD; see "Available Fax Defaults Options". NOTE: DRPD must be set up again if you re-assign your fax number, or connect the printer to another telephone line. NOTE: After DRPD has been set up, call your fax number again to verify that the printer answers with a fax tone.
Editing Speed Dial Numbers You can edit a specific speed dial number. 1 Press Setup 2 Press the Next ( 3 Press the up/down arrows to select Email/Fax List. 4 Press Fax List 5 Press Individual. 6 Press the up/down arrows to select the speed dial number you want to edit. 7 Enter the name and phone number in the each field with the pop up keyboard. 8 Press 9 Press 10 Machine Setup from the home screen. ) button. View List. to go to the upper menu. or when the confirmation window appears.
6 Press the up/down arrows to select the speed dial number you want. OR Press the button Search. Searches the fax number which currently stored in Individual phonebook. When the keyboard pops up, enter name. 7 Press Start ( ). (on the touch screen or the operator panel) 8 When the document is loaded on the document glass, the display asks if you want to send another page. Select to add more documents or to begin sending the fax immediately.
Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Email/Fax List. 4 Press Fax List 5 Press Group. 6 Press the up/down arrows to select the group dial number you want to edit. ) button. View List OR Press the button stored in the group. Search.
4 If necessary, adjust the document contrast and resolution to suit your fax needs. See "Adjusting the Document Contrast" or "Adjusting the Document Resolution" 5 Press the Next ( 6 Press the up/down arrows to select the group dial number you want. ) button. OR Press the button Search. Searches the fax number which currently stored in phonebook. When the keyboard pops up, enter name. 7 Press Start ( ).
Searching for a Number in the Memory There are various ways to search for a number in the memory. You can either scan from A to Z and Z to A sequentially, or you can search using the first letter of the name associated with the number. Searching Sequentially through the Memory 1 Load the document(s) face up with top edge in first into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document".
The pop-up keyboard appears. Press the letter you want to search for. A name beginning with the letter displays. Printing a Phonebook List You can check your automatic dial setting by printing a Phonebook list. 1 Press Setup Machine Setup from the home screen. 2 Press the Next ( 3 Press the up/down arrows to select Email/Fax List. 4 Press Fax List ) button. Print. A list showing your speed dial and group dial entries prints out.
5 Press the Direct Input and enter the remote fax phone number using the keyboard. OR Press the Fax List and select speed dial you want. 6 If necessary, adjust the document contrast and resolution to suit your fax needs. See "Adjusting the Document Contrast" or "Adjusting the Document Resolution" 7 Press Start ( ). (on the touch screen or the operator panel) When the document is loaded on the document glass, the display asks if you want to send another page.
5 Press the Direct Input and enter the remote fax phone number using the keyboard. OR Press the Fax List and select speed dial you want. 6 If necessary, adjust the document contrast and resolution to suit your fax needs. See "Adjusting the Document Contrast" or "Adjusting the Document Resolution" 7 Press Start ( ). (on the touch screen or the operator panel) When the document is loaded on the document glass, the display asks if you want to send another page.
2 Press the Next ( 3 Press the up/down arrows until you see the fax job you want to cancel. 4 Press the 5 Press ) button. mark next to the fax job you want to cancel. when the confirmation window appears. The selected job is canceled. Fax Forward to E-mail addresses You can set the printer to forward all outgoing or incoming faxes to the e-mail addresses. 1 Press Setup 2 Press the Next ( 3 Press the up/down arrows to select Email Setup. 4 Press the up/down arrows to select Email Forward.
Additional Features Using the Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on the secure fax mode using the Secure Receive option to restrict printing out received faxes when the printer is unattended. In the secure fax mode, all incoming faxes may go into memory. When the mode turns off, any faxes stored may be printed. NOTE: If the display shows a Memory Full message, your machine cannot receive fax.
3 Enter the four-digit passcode and press OK. The mode is deactivated and the printer prints all of the faxes which have been stored in memory. 4 Press Close when the confirmation window appears. 5 Press the home icon ( ) to return to the Standby mode. Printing Reports The following reports are available: Printer Settings Report This list shows the status of the user-selectable options. You may print this list to confirm your changes after changing any settings.
Junk Fax List Report This list shows up to 10 fax numbers specified as junk fax numbers by using the Junk Fax Setup menu; see "Advanced Fax Setting Options". When the Junk Fax Setup feature is turned on, incoming faxes from those numbers will be blocked. This feature recognizes the last 6 digits of the fax number set as a remote machine’s ID. Demo Page Report Prints a demo page to ensure that the printer is operating correctly.
• Demo Page: Demo page • PCL Font List: PCL Font list • PS Font List: PS Font list The selected information prints out. Using Advanced Fax Settings Your printer has various user-selectable setting options for sending or receiving faxes. These options are preset at the factory, but you may need to change them. To find out how the options are currently set, print the System Data list. For details about printing the list, see "Printing a Report".
Option Description Toll Save You can set your printer to store your faxes in memory and to send them at the specified toll-saving time. For details about sending toll save faxes, see "Toll Save Mode". Select Off to turn this feature off. Select On to turn this feature on. You can set the start time and date; and the end time and date for toll save mode. Junk Fax Setup Using the Junk Fax Setup feature, the system will not accept faxes sent from remote stations.
Using an Answering machine Line Telephone Answering Device Line Phone Dell 2355dn Laser MFP Figure 1 You can connect a telephone answering device (TAD) directly to the back of your printer as shown in Figure 1. Set your printer to Ans/Fax mode and set the Ring to Answer to a digit greater than the Rings to Answer setting for the TAD. • When the TAD picks up the call, the printer monitors and takes the line if fax tones are received and then starts receiving the fax.
Using a Computer Modem Line Telephone Answering Device Line Computer Phone Dell 2355dn Laser MFP Figure 2 If you want to use your computer modem for faxing or for a dial-up internet connection, connect the computer modem directly to the back of your printer with the TAD as shown here in Figure 2. • Set your printer to Ans/Fax mode and set the Ring to Answer to a digit greater than the rings to answer setting for the TAD. • Turn off the computer modem's fax-receive feature.
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Macintosh Installing Software for Macintosh Setting Up the Printer Printing Scanning
Your printer supports Macintosh systems with a built-in USB interface or 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the PostScript driver by installing the PPD file. Installing Software for Macintosh The Software and Documentation CD that came with your printer provides you with the PPD file that allows you to use the PostScript driver, for printing on a Macintosh computer.
UnInstall the printer driver 1 Insert the Software and Documentation CD which came with your printer into the CD-ROM drive. 2 Double-click CD-ROM icon that appears on your Macintosh desktop. 3 Double-click the MAC_Installer folder. 4 Double-click the MAC_Printer folder. 5 Double-click the Printer Driver Uninstaller icon. 6 Enter the password and click OK. 7 Click Continue. 8 Click Uninstall and then click Uninstall. 9 After the uninstallation is finished, click Quit.
7 Click Continue. 8 Click Uninstall and then click Uninstall. 9 After the uninstallation is finished, click Restart. Setting Up the Printer Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable. For a Network-connected Macintosh 1 Follow the instructions on "Installing Software for Macintosh" to install the PPD and Filter files on your computer.
For a USB-connected Macintosh 1 Follow the instructions on "Installing Software for Macintosh" to install the PPD and Filter files on your computer. 2 Open the Applications folder Utilities, and Print Setup Utility. For MAC OS 10.5 ~ 10.6, open System Preferences from the Applications folder, and click Print & Fax. 3 Click Add on the Printer List. For MAC OS 10.5 ~ 10.6, press the “+” icon then a display window will pop up. 4 For MAC OS 10.3, select the USB tab. For MAC OS 10.
Printing Printing a Document When you print with a Macintosh, you need to check the printer software setting in each application you use. Follow these steps to print from a Macintosh. 1 Open a Macintosh application and select the file you want to print. 2 Open the File menu and click Page Setup (Document Setup in some applications). 3 Choose your paper size, orientation, scaling, and other options and click OK. Ensure that your printer is selected. ▲ Mac OS 10.4 4 Open the File menu and click Print.
Layout Setting The Layout tab provides options to adjust how the document appears on the printed page. You can print multiple pages on one sheet of paper. Select Layout from the Presets drop-down list to access the following features. For details, see "Printing Multiple Pages on One Sheet of the Paper" and "Duplex Printing". ▲ Mac OS 10.4 Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper.
3 Select the number of pages you want to print on one sheet of paper on the Pages per Sheet drop-down list. 4 Select the page order from the Layout Direction option. To print a border around each page on the sheet, select the option you want from the Border drop-down list. 5 Click Print, and the printer prints the selected number of pages on one side of each page. Duplex Printing You can print on both sides of the paper.
Printer Features Setting The Printer Features tab provides options for selecting the paper type and adjusting print quality. Select Printer Features from the drop-down list to access the following features: ▲ Mac OS 10.4 Reverse Duplex Printing Allows you to select general print order compare to duplex print order. Fit to Page This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size.
Scanning You can scan documents using Image Capture. Macintosh OS offers Image Capture. 1 Ensure that your machine and computer are turned on and properly connected to each other. 2 Load the document(s) face up into the DADF. OR Place a single document face down on the document glass. For details about loading a document, see "Loading an Original Document". 3 Start Applications and click Image Capture.
Linux Getting Started Installing the MFP Driver Using the Unified Driver Configurator Configuring Printer Properties Printing a Document Scanning a Document
Getting Started The supplied Software and Documentation CD provides you with Dell's MFP driver package for using your printer with a Linux computer. Dell's MFP driver package contains printer and scanner drivers, providing the ability to print documents and scan images. The package also delivers powerful applications for configuring your printer and further processing of the scanned documents.
NOTE: It is also necessary to claim swap partition of 300 MB or larger for working with large scanned images. NOTE: The Linux scanner driver supports the optical resolution at maximum. Software • Linux Kernel 2.4 or higher • Glibc 2.2 or higher • CUPS • SANE Installing the MFP Driver 1 Ensure that you connect your multi-function to your computer. Turn both the computer and the printer on.
226 4 Installation is started. When the installation is almost complete, the Add printer wizard appears automatically. Click Next. 5 If you connect your printer using the USB cable, the following window appears. Select your printer from the drop-down list and click Next.
OR If you connect your printer using the network cable, the following window appears. Check the Network printer, and select your printer from the drop-down list. Click Next.
6 If you connect your printer using the USB cable, you should choose a port you will use with your printer. After choosing the port, click Next. OR If you connect your printer using the network cable, skip to the next step. 7 228 Select the driver and click Next.
8 Enter your printer’s name, location, description and click Next. 9 Click Finish to complete installation.
Click to configure the printer’s settings. 10 Click to print a test page. When the following window appears, click Finish. The installation program has added the Unified Driver Configurator desktop icon and Dell MFP group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications, such as Unified Driver Configurator or Image Editor.
Uninstalling the MFP Driver 1 When the Administrator Login window appears, type in root in the Login field and enter the system password. NOTE: You must log in as a super user (root) to install the printer software. If you are not a super user, ask your system administrator. 2 Insert the Software and Documentation CD. The Software and Documentation CD will automatically run. If the Software and Documentation CD does not automatically run, click the the bottom of the desktop.
Using the Unified Driver Configurator Unified Driver Configurator is a tool primarily intended for configuring MFP devices. Since an MFP device combines the printer and scanner, the Unified Driver Configurator provides options logically grouped for printer and scanner functions. There is also a special MFP port option responsible for the regulation of access to an MFP printer and scanner via a single I/O channel.
Printers Configuration Printers configuration has the two tabs; Printers and Classes. Printers Tab You can see the current system’s printer configuration by clicking on the printer icon button on the left side of the Unified Driver Configurator window. Switches to Printer configuration. Shows all of the installed printer. Shows the status, model name and URI of your printer. You can use the following printer control buttons: • Refresh: renews the available printers list.
Classes Tab The Classes tab shows a list of available printer classes. Shows all of the printer classes. Shows the status of the class and the number of printers in the class. 234 • Refresh: Renews the classes list. • Add Class...: Allows you to add a new printer class. • Remove Class: Removes the selected printer class.
Scanners Configuration In this window, you can monitor the activity of scanner devices, view a list of installed Dell MFP devices, change device properties, and scan images. Switches to Scanners configuration. Shows all of the installed scanners. Shows the vendor, model name and type of your scanner. • Properties...: Allows you to change the scan properties and scan a document. See "Scanning a Document".
MFP Ports Configuration In this window, you can view the list of available MFP ports, check the status of each port and release a port that is stalled in busy state when its owner is terminated for any reason. Switches to MPF ports configuration. Shows all of the available ports. Shows the port type, device connected to the port and status. • Refresh: Renews the available ports list. • Release port: Releases the selected port.
Configuring Printer Properties Using the properties window provided by the Printers configuration, you can change the various properties for your machine as a printer. 1 Open the Unified Driver Configurator. If necessary, switch to Printers configuration. 2 Select your printer on the available printers list and click Properties. 3 The Printer Properties window opens. The following five tabs display at the top of the window: 4 • General: allows you to change the printer location and name.
Printing a Document Printing from Applications There are a lot of Linux applications that you are allowed to print from using Common UNIX Printing System (CUPS). You can print on your machine from any such application. 1 From the application you are using, select Print from the File menu. 2 Select Print directly using lpr. 3 In the LPR GUI window, select the model name of your machine from the Printer list and click Properties. Click. 4 238 Change the printer and print job properties.
The following four tabs display at the top of the window. • General: allows you to change the paper size, the paper type, and the orientation of the documents, enables the duplex feature, adds start and end banners, and changes the number of pages per sheet. • Text: allows you to specify the page margins and set the text options, such as spacing or columns. • Graphics: allows you to set image options that are used when printing images/files, such as color options, image size, or image position.
Printing Files You can print many different types of files on the Dell MFP device using the standard CUPS way - directly from the command line interface. The CUPS lpr utility allows you do that. But the drivers package replaces the standard lpr tool by a much more user-friendly LPR GUI program. To print any document file: 1 Type lpr from the Linux shell command line and press Enter. The LPR GUI window appears.
When you have only one MFP device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected. If you have two or more scanners attached to your computer, you can select any scanner to work at any time. For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the device options and start the image acquisition simultaneously.
If you want to use one of the preset scan option settings, select from the Job Type drop-down list. For details about the preset Job Type settings, see "Adding Job Type Settings". You can restore the default setting for the scan options by clicking Default. 8 When you have finished, click Scan to start scanning. The status bar appears on the bottom left of the window to show you the progress of the scan. To cancel scanning, click Cancel. 9 The scanned image appears in the new Image Manager window.
4 Click OK. Your setting is added to the Saved Settings drop-down list. To save a Job Type setting for the next scan job: 1 Select the setting you want to use from the Job Type drop-down list. 2 Click Save. The next time you open the Scanner Properties window, the saved setting is automatically selected for the scan job. To delete a Job Type setting: 1 Select the setting you want to delete from the Job Type drop-down list. 2 Click Delete.
You can use the following tools to edit the image: Tools Function Saves the image. Cancels your last action. Restores the action you canceled. Zooms the image out. Zooms the image in. Allows you to scroll through the image. Crops the selected image area. Allows you to scale the image size; you can enter the size manually, or set the rate to scale proportionally, vertically, or horizontally. Allows you to rotate the image; you can select the number of degrees from the drop-down list.
Maintenance Clearing the printer NVRAM Backing up Data Cleaning Your Printer Maintaining the Toner Cartridge Replacement Parts Ordering Supplies
Clearing the printer NVRAM CAUTION: Before clearing the memory, make sure that all fax jobs have been completed, or you will lose those jobs. You can selectively clear information stored in your printer’s memory. 1 Press Setup 2 Press the Next ( 3 Press the up/down arrows to select Restore Options. 4 Press the up/down arrows until you see the option you want to clear. 5 Machine Setup from the home screen. ) button.
Backing up Data Date in the printer's memory can be accidentally erased due to power failure or storage failure. Backup helps you protect your Email/Fax List entries and the system settings by storing them as backup files on a USB memory key. NOTE: In case of the phonebook, you can save the phonebook in csv file format. So that you can confirm or modify the phone list in your computer. Backing up Data 1 Insert the USB memory key into the USB memory port on your printer.
Cleaning Your Printer To maintain the print quality, follow the cleaning procedures below, each time the toner cartridge is replaced or if print quality problems occur. NOTE: Do not touch the transfer roller located under the toner cartridge when cleaning inside the printer. Oil from your fingers may cause print quality problems. CAUTION: Cleaning solvents that contain alcohol or other strong substances may discolor or crack the printer cabinet.
3 With a dry and lint-free cloth, wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity. CAUTION: Do not touch the transfer roller inside the printer. Oil from your fingers may cause print quality problems. transfer roller 4 Locate the long strip of glass Laser Scanning Unit (LSU) inside the top of the cartridge compartment, and gently swab the glass to see if dirt turns the white cotton black.
250 5 Reinsert the toner cartridge and close the front cover. 6 Plug in the power cord and power the printer on.
Cleaning the scanner Keeping the scanner and DADF glass clean ensure the highest quality copies, scans, and sent faxes. Dell recommends cleaning the scanner at the start of each day and during the day, as needed. NOTE: If there are lines present on copied or faxed documents, check your scanner and DADF glass for any particles. 1 Slightly dampen a soft lint-free cloth or paper towel with water. 2 Open the document cover. 3 Wipe the surface of the document glass and DADF glass until it is clean and dry.
Maintaining the Toner Cartridge Storing the Toner Cartridge Store the toner cartridge in the original packaging until you are ready to install it.
3 Thoroughly shake the cartridge from side-to-side 5 or 6 times to distribute the toner evenly inside the cartridge. NOTE: If toner comes into contact with your clothing, wipe the toner off with a dry cloth and wash your clothing in cold water. Hot water sets toner into fabric. CAUTION: Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
6 Close the front cover. Ensure that the cover is surely closed. Replacing the Toner Cartridge When the toner eventually runs out, only blank pages print when a print job or copy job are sent. The toner-related message saying that the toner is empty may appear on the display. In that case the incoming faxes are only saved in the memory and not printed. At this stage, the toner cartridge needs to be replaced.
3 Remove the new toner cartridge from its bag. 4 Remove the packing tape and thoroughly shake the cartridge from side-to-side to distribute the toner. Save the box and the cover for shipping. NOTE: If toner comes into contact with your clothing, wipe the toner off with a dry cloth and wash your clothing in cold water. Hot water sets toner into fabric. CAUTION: Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
Cleaning the Drum If there are streaks or spots on your print, the Organic Photo Conductor (OPC) drum of the toner cartridge may require cleaning. 1 Before setting the cleaning procedure, ensure that paper is loaded in the paper tray. 2 Press Setup from the home screen. 3 Press Maintenance 4 Press Clean Drum. Next ( ). The printer prints out a cleaning page. Toner particles on the drum surface are affixed to the paper.
Ordering Supplies You can order supplies using the Dell Toner Management System or the Dell Printer Configuration Web Tool. If your printer is connected to a network, type your printer’s IP address in your Web browser and click the toner supplies link. 1 Double-click the Dell 2355dn Laser MFP Toner Reorder icon on your desktop. OR 2 From the Start menu, select Programs Dell Printers Dell 2355dn Laser MFP Toner Reorder. Dell 2355dn Laser MFP The Order Toner Cartridges window appears. Go to premier.
NOTE: Refer to the following table to order toner cartridges. Toner cartridge Part number Dell Standard Capacity Toner Cartridge (3,000 pagesa) CR963 Dell High Capacity Toner Cartridge (10,000 pagesa) YTVTC a ISO standard page coverage in accordance with ISO/IEC 19752 testing methodology.
Troubleshooting Clearing Jams in the DADF Clearing Jams in the Paper Tray Clearing LCD Error Messages Solving Problems
Clearing Jams in the DADF When a document jams while it passes through the DADF, a warning message appears on the display. NOTE: To prevent document jams, use the document glass for thick, thin or mixed documents. 1 Remove the remaining documents from the DADF. If the document is jammed in the paper feed area: a Open the DADF cover. b Remove the document by gently pulling it out. c Close the DADF cover. Then reload the document into the DADF.
a Open the DADF cover. b Open the document input tray upwards and pull the document gently out of the DADF. c Remove the document by gently pulling it out.
d Close the DADF cover and the document input tray. Then load the documents back into the DADF. If the document is jammed in the duplex path: 262 a Open the DADF cover. b Open the DADF inner cover.
c Remove the document by gently pulling it out. d Close the DADF inner cover and the DADF cover. Then load the documents back into the DADF. 2 If you cannot see the paper or cannot pull the jammed paper out, open the document cover. 3 Remove the document from the feed area by carefully pulling it gently to the right.
4 Close the document cover. Then load the documents back into the DADF. Clearing Jams in the Paper Tray When a paper jam occurs, Paper Jam appears on the display. Refer to the table below to locate and clear the paper jam.
Paper Feed Jam (tray 1) 1 Open and close the front cover. The jammed paper automatically exits the printer. If the paper does not exit, go to the next step. 2 Pull the paper tray open. 3 Remove the paper by gently pulling it straight out.
If you cannot see the paper or the paper does not move when pulled, check the fuser area. For more information, see "Fuser Area Jam". 4 Insert the paper tray into the printer until it snaps into place. Printing automatically resumes. Paper Feed Jam (optional tray 2) 266 1 Pull the optional tray 2 open. 2 Remove the jammed paper from the printer.
If you cannot see the paper in this area or the paper does not move when pulled, go to the next step. 3 Pull the tray 1 half way out. 4 Pull the paper straight up and out. 5 Insert the trays back into the printer. Printing automatically resumes.
MPF Jam 1 If the paper is not feeding properly, pull the paper out of the printer. 2 Open and close the front cover to resume printing. Fuser Area Jam NOTICE: The fuser area is hot. Take care when removing paper from the printer. 268 1 Open the front cover and lightly pull the toner cartridge straight out. 2 Remove the paper by gently pulling it straight out.
3 Replace the toner cartridge and close the front cover. Printing automatically resumes. Paper Exit Jam 1 Open and close the front cover. The jammed paper automatically exits the printer. If the paper does not exit, go to the next step. 2 Gently pull the paper out of the output tray.
3 If you cannot see the paper in the output tray or the paper does not move when pulled, open the rear door. 4 If you see the jammed paper, push the two blue pressure levers down and remove the paper. Skip to step 9. If you do not see the paper, go to the next step. 5 270 Fully open the rear door, as shown.
6 Unfold the duplex guide fully. 7 While pushing the fuser lever to the right, open the fuser door. NOTE: Ensure that to unfold the duplex guide before opening the fuser door or you may damage the fuser door.
8 Pull the jammed paper out. If the jammed paper does not move when you pull, push the two blue pressure levers up to loosen the paper, and then remove it. 9 Return the fuser door, and duplex guide to their original position. 10 Close the rear door. 11 Open and close the front cover. Printing automatically resumes.
Duplex Jam Duplex Jam 0 1 Pull the duplex unit out of the printer. 2 Remove the jammed paper from the duplex unit. If the paper does not come out with the duplex unit, remove the paper from the bottom of the printer.
3 Push the duplex unit to the printer. 4 Open and close the front cover. Printing automatically resumes. CAUTION: If you do not push the duplex unit correctly, paper jam may occur. Duplex Jam 1 274 1 Open the rear door. 2 Unfold the duplex guide fully. 3 Pull the jammed paper out.
4 Return the duplex guide and close the rear door. 5 Open and close the front cover. Printing automatically resumes. Tips for Avoiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in "Clearing Jams in the Paper Tray". • Follow the procedures in "Loading Print Media in the Paper Tray". Ensure that the adjustable guides are correctly positioned. • Do not overload the paper tray.
Clearing LCD Error Messages NOTE: You may see an exclamation mark ( ) or a cross mark ( that case, press the cross mark to browse detailed message. ) on the upper of the display, in NOTE: [xxx] indicates the media type. NOTE: [yyy] indicates the tray. NOTE: [zzz] indicates the paper size. NOTE: Some error messages are provided with graphical images on the LCD of the operator panel. NOTE: If the message is not in the table, cycle the power and try the printing job again.
Display message Meaning Suggested solutions Duplex Unit is not installed The duplex unit is not installed. Check duplex unit. Paper jam in duplex unit Paper has jammed during duplex printing. Clear the jam. See "Duplex Jam 0". Paper jam in duplex path Paper has jammed during duplex printing. Clear the jam. See "Duplex Jam 1". Email Job is completed with error : There is a problem in DNS. Configure the DNS setting. Email Job is completed with error : Pop3 Error There is a problem in POP3.
Display message Meaning Suggested solutions Email Job is completed with error : There is a problem in POP3. Configure the POP3 setting. A problem has occurred in the fax unit. Unplug the power cord and plug it back in. If the problem persists, please call for service. Pop3 Fax Unit Error Fax Job is completed with The receiving fax number is classified as junk Change the Junk Fax Setup option. error fax number. Incompatiable Fax Job is completed with The machine has a communication problem.
Display message Meaning Hub is not supported USB hub device should not be connected with Remove the USB hub device from USB USB memory port. memory port. Invalid Cartridge The toner cartridge you have installed is not for your printer. Install a Dell-genuine toner cartridge, designed for your printer. IP Conflict The IP address is used by another user. Check the IP address or obtain a new IP address. Load the following media There is no paper in the tray.
Display message Meaning Suggested solutions Check Paper has jammed in the fuser area. Clear the jam. Cartridge Area See "Fuser Area Jam". Fuser Door Open The fuser door is not securely latched. Open the rear door and close the fuser door until it locks into place. For the location of the fuser door, see "Paper Exit Jam". Rear Cover is open The rear door was opened. Close the rear door. Scanner lock is engaged, unlock it The scanner module is locked. Unlock the scanner.
Display message Meaning Suggested solutions Toner Almost Empty Replace Toner Now The toner cartridge is empty. Replace the toner cartridge with a new one. See "Replacing the Toner Cartridge". Toner Exhausted The lifespan of the toner cartridge is reached. The toner cartridge is empty. Replace the toner cartridge with a new one for the best print quality. See "Replacing the Toner Cartridge". Toner Low The toner cartridge is almost empty. Take out the toner cartridge and thoroughly shake it.
Solving Problems The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is corrected. If the problem persists, contact Dell. Paper Feeding Problems Condition Suggested solutions Paper is jammed during printing. Clear the paper jam. See "Clearing Jams in the Paper Tray". Paper sticks together. • Ensure that there is not too much paper in the paper tray.
Printing Problems Condition Possible cause The printer does not print. The printer is not receiving Check the power cord connections. Check the power switch and power. the power source. The printer is not selected as the default printer. Suggested solutions Select Dell 2355dn Laser MFP as your default printer in your Windows. Click the Start button Settings → Printers. Right-click the Dell 2355dn Laser MFP printer icon and select Set as Default Printer.
Condition Possible cause Half the page is blank. The page orientation setting may be incorrect. The paper size and the paper size settings do not match. The printer prints, The printer cable is loose or but the text is wrong, defective. garbled, or incomplete. The wrong printer driver was selected. Suggested solutions Change the page orientation in your application. See "Basic Tab". Ensure that the paper size in the printer driver settings matches the paper in the tray.
Printing Quality Problems The inside of the printer may be dirty or improper paper loading may reduce the print quality. See the table below to clear the problem. Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears on the page: • The toner supply is low. You may be able to temporarily extend the toner cartridge life. See "Redistributing Toner". If this does not improve the print quality, install a new toner cartridge.
Condition Suggested solutions White Spots White spots appears on the page: • The paper is too rough and a lot of dirt from a paper falls to the inner devices within the machine, so the transfer roller may be dirty. Clean the inside of your machine. Contact a service representative. • The paper path may need cleaning. Contact a service representative. Vertical lines • If black vertical streaks appear on the page, the drum inside the toner cartridge has probably been scratched.
Condition Suggested solutions Vertical repetitive defects If marks repeatedly appear on the printed side of the page at even intervals: • The toner cartridge may be damaged. If a repetitive mark occurs on the page, print a cleaning sheet several times to clean the cartridge; see "Cleaning the Drum". After the printout, if you still have the same problems, install a new toner cartridge. See "Replacing the Toner Cartridge". • Parts of the printer may have toner on them.
Condition Suggested solutions Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both high temperatures and humidity can cause paper curl. See "Paper Specifications". • Turn over the stack of paper in the paper tray. Also try rotating the paper 180° in the paper tray. • Try printing to the rear door. Wrinkles or creases • Ensure that the paper is loaded properly. • Check the paper type and quality. See "Paper Specifications".
Condition Suggested solutions Loose toner • • • • Character Voids Character voids have white areas where they should be solid black: • If you are using transparencies, try another type of transparency. Because of the composition of the transparency, some character voids are normal. • You may be printing on the wrong surface of the paper. Turn over the stack of paper in the paper tray. • The paper may not meet paper specifications. See "Paper Specifications".
Fax Problems Condition Suggested solutions Receiving fax calls are not being answered by the printer • Receive Mode set to Tel mode. (manual receive mode) • The rings-to-answer setting might not be set correctly. (Under Ans/Fax mode, set the Ring to Answer to a digit greater than the Ring to Answer setting for the TAD.) • The DPRD feature might be turned on, but you do not have the service, or you do have the service and the feature is not set correctly.
Condition Suggested solutions Receiving Faxes are not been printed by the printer Receive Forward feature might be turned Off, try enabling this setting. You can set the printer to forward all incoming faxes to specified e-mail addresses. Please carry out Fax Line Test from Op-panel to confirm line status. See "Testing Fax line connection". The printer is not sending fax. • If your printer is on a PBX system, the PBX system might be generating a dial tone that the printer cannot detect.
Condition Suggested solutions The document stops in the middle of faxing. While faxing through DADF any documents smaller than 5.59 by 5.83 in. (142 by 148 mm) or larger than 8.5 by 14 in. (216 by 356 mm) might result into jam inside DADF. See "Clearing Jams in the DADF". Out of Memory. You might be sending a fax that is too large, or the resolution might be too high. Documents are not stored in the There may not be enough memory to store the document. If the display shows a memory.
Condition Suggested solutions Fewer copies from the toner cartridge than expected prints out. • Your originals may contain pictures, solids or heavy lines. For example, your originals may be forms, newsletters, books or other documents that use more toner. • The document cover may be left open while copies are being made. Scanning Problems Condition Suggested solutions The scanner does not work.
Global address problems Condition Suggested solutions LDAP Maximum Query Exceeded... There exists limitation for number of results from the LDAP server for each LDAP query. The range for the number of results is 0~100. Set the query between 1 and 100. LDAP Server Authentication Failed... If a device has invalid credential (ID or PW), LDAP server will return authentication failure message. LDAP Query Failed...
Condition Suggested solutions “Fail To Print”, “A printer timeout error occurred.” messages appear. These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in standby mode or after printing has been completed, check the connection and/or whether an error has occurred. NOTE: Refer to Mac OS User’s Guide that came with your computer for further information on Mac OS error messages.
Condition Suggested solutions The printer does not appear • Check if your printer is attached to your computer. Ensure that it is connected properly via on the scanners list. the USB port and is turned on. • Check if the scanner driver for your printer is installed in your system. Open MFP Configurator, switch to Scanners configuration, then press Drivers. Ensure that driver with a name corresponding to your printer's name is listed in the window. • Check if the MFP port is not busy.
Condition Suggested solutions Can’t scan via Gimp Front-end. • Check if Gimp Front-end has “Xsane:Device dialog.” on the “Acquire” menu. If not, you should install Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detail information, refer to the Help for Linux distribution CD or Gimp Front-end application. If you wish to use other kind of scan application, refer to the Help for application.
Troubleshooting PostScript (PS) Errors NOTE: To receive a printed or screen displayed message when PS errors occur, open the Print Options window and click the desired selection next to the PostScript errors section. Problem Possible Cause Solution PostScript file cannot be printed. The PostScript option may not be Print a configuration page and verify that the PS version installed. is available for printing. Limit Check Error The print job may be too complex.
Installing Accessories Precautions When Installing Printer Accessories Installing Printer Memory Installing an Optional Tray 2 Installing Wireless Network interface card
Precautions When Installing Printer Accessories Never remove the control board while the printer is plugged in. To avoid the possibility of an electrical shock, always disconnect the power cord when installing or removing ANY internal or external printer option. The control board and internal printer memory are sensitive to static electricity.
5 Press the memory module into the slot with care until you hear a “click”. NOTE: The notches and grooves illustrated above may not match those on an actual DIMM and its slot. 6 Replace the control board cover. 7 Reconnect the power cord and printer cable, and turn the printer on. After installing the memory DIMM, printer drivers will automatically configure the updated memory.
Installing an Optional Tray 2 You can increase the paper handling capacity of your printer by installing an optional tray 2. This tray holds 250 sheets of paper. 302 1 Power the printer off and unplug all cables from the printer. 2 Remove the packing tape and the tape fastening the optional tray 2 cable from the bottom of the optional tray 2. 3 Find the location of the paper option tray connector and alignment pins.
5 Connect the cable into the connector on the back of the printer. 6 Load paper in the optional tray 2. For information about loading paper in this tray, see "Loading Paper". 7 Reconnect the power cord and cables and then power the printer on. After installing the optional tray 2, printer drivers will automatically sense tray 2.
Installing Wireless Network interface card The machine is equipped with a network interface which allows you to use your printer on a network. You can also purchase a wireless network interface card to enable the use of the printer in wireless network environments. For information about installing the network printer server, see the network printer server user’s guide.
Specifications General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications
General Specifications Item Description DADF input capacity Up to 50 sheets (20 lb, 75 g/m2) DADF document size Width: 5.6-8.5 in. (142-216 mm) Length: 5.8-14 in.
Item Description b Toner cartridge life Dell Standard Capacity Toner Cartridge life: 3,000 pages Dell High Capacity Toner Cartridge life: 10,000 pages Printer dimension (W x D x H) 18.3 x 17.5 x 18.1 in. Random Access Memory DDR2 SDRAM 256 MB(Basic) / 512 MB(Max) Weight Net: 20.2 Kg (including toner cartridge), 19.1 Kg (except toner cartridge) (465 x 445 x 460 mm) Gross: 24.5 Kg (including consumables, accessories and package) Package weight Paper: 2.8 Kg Plastic: 1.
Item Description Scan speed (Text mode) document glass: 15 (lineart), 20 (gray), 30 (color) seconds DADF: 15 (lineart), 20 (gray), 30 (color) seconds a First Copy Out Time (FCOT) From Standby Mode: • via DADF: As Quick as 15 seconds • via Platen: As Quick as 8.
Printer Specifications Item Description Printing method Laser Beam Printing Printing speed (Simplex) Letter: up to 35 ppm (pages per minute) A4: up to 33 ppm Printing speed (Duplex) Letter: up to 21 ipm (images per minute) A4: up to 20 ipm Paper size Paper tray (tray 1 and optional tray 2): Letter, A4, Legal, Oficio, Folio, A5, A6, Executive, JIS B5, ISO B5 MPF: Letter, Legal, A4, Oficio, Folio, Executive, A5, A6 card, Post Card 4x6, Envelope 10, Envelope COM-10, Envelope DL, Envelope C5, Envelope
Item Description First Page Out Time (FPOT) From Standby mode: Less than or equal to 8.
Facsimile Specifications Item Description Compatibility ITU-T Group 3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR (ECM Mode) and JPEG/JBIG for color fax transmission Modem speed 33.6 Kbps Transmission speed Approx. 3 seconds/page * Transmission time applies to memory transmission of text data with ECM compression using only ITU-T No.1 Chart. Scanning speed document glass: approx. 3 seconds/A4, 2.
Paper Specifications Overview Your printer accepts a variety of print materials, such as cut-sheet paper (including up to 100 percent recycled fiber content paper), envelopes, labels, transparencies and custom-size paper. Properties, such as weight, composition, grain and moisture content, are important factors affecting the printer’s performance and the output quality.
Supported Sizes of Paper Paper Dimensionsa Weight Capacityb Letter 8.5 x 11 in. (216 x 279 mm) A4 8.3 x 11.7 in. (210 x 297 mm) • 250 sheets of 75 g/m2 bond (20 lb) paper for the paper tray (tray 1 and optional tray 2) • 50 sheet of 75 g/m2 bond (20 lb) paper for the MPF Executive 7.25 x 10.5 in. (184 x 267 mm) Legal 8.5 x 14 in.
NOTE: You can use A4, Letter, Folio, Oficio, Legal-sized paper for duplex printing. Guidelines for Using Paper For the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what type of paper you are loading, such as bond or recycled paper, check the label on the package.
Paper Specifications Category Specifications Acid Content 5.5 pH or lower Caliper 0.094-0.18 mm (3.0-7.0 mils) Curl in Ream Flat within 0.02 in. (5 mm) Cut Edge Conditions Cut with sharp blades with no visible fray. Fusing Compatibility Must not scorch, melt, offset or release hazardous emissions when heated to 180° C (356° F) for 0.1 second.
Unopened paper in sealed reams can remain stable for several months before use. Opened packages of paper have more potential for environment damage, especially if they are not wrapped with a moisture-proof barrier. The paper storage environment should be properly maintained to ensure optimum performance. The required condition is 20° C to 24° C (68° F to 75° F), with a relative humidity of 4 percent to 55percent.
Index A default setting, 140 number of pages, 132 problem, 292 quality, 133 reduced/enlarged copy, 134 special features, 134 time out, setting, 45 Address Book, use, 167 alarm sound, 184 Ans/Fax mode, receiving mode, 186 auto fit, special copy, 136 automatic redialing, 192 D B booklet printing, 117 C cartridge installing, 29 ordering, 257 redistributing, 252 replacing, 254 cleaning drum, 256 exterior, 248 interior, 248 scanner, 251 clone, special copy, 137 collation, special copy, 139 DADF (duplex auto
G graphic properties, printing, 107 group dial, faxing dialing, 200 editing, 198 setting, 197 group number, email assigning, 168 deleting, 169 editing, 169 H help, 112 I ID card, special copy, 138 Linux installing driver, 225 printer properties, 237 printing, 238 uninstalling driver, 231 loading, document in scanner glass, 131 loading, paper in MPF (multi purpose feeder), 90 in paper tray, 31 M Macintosh installing driver, 214-215 printing, 218 scanning, 222 uninstalling driver, 215 ID, setting, 182 m
multiple pages on one sheet, 113 posters, 116 problem, 283 using overlays, 122 watermarks, 119 priority fax, 202 problem, solve Windows, 294 problem, solving copying, 292 error messages, 276 faxing, 290 paper feeding, 282 printing, 283 printing quality, 285 PS errors, 298 scanning, 293 R rear output, 88 reduced/enlarged copying, 134 replacing toner cartridge, 254 reports, printing, 206 resolution printing, 239 scanner lamp power save mode, 45 scanner, cleaning, 251 scanning from operator panel, 148 from W
